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HomeMy WebLinkAbout2004-10-19 City Council Regular MinutesCITY COUNCIL REGULAR MEETING OCTOBER 19,2004 The regular meeting of the City Council of the City of Apache Junction, Arizona,was held on October 19,2004,at the Apache Junction City Council Chambers pursuant to the notice required by law. CALL TO ORDER Mayor Coleman called the meeting to order at 7:00 p.m. INVOCATION Councilmember Sippel gave the Invocation. PLEDGE OF ALLEGIANCE Councilmember Waldron led the Pledge of Allegiance. ROLL CALL Councilmembers Present:Mayor Coleman Councilmember Dietz Councilmember Insalaco Councilmember Sippel Councilmember Waldron Staff Present: (Vice Mayor Eck and Councilmember Milkey were absent.) Assistant City Manager Bryant Powell City Clerk Kathleen Connelly City Attorney Joel Stern Interim Public Safety Director Steve Campbell City Engineer Ron Grittman Public Works Director Doug Dobson Development Services Director Rudy Esquivias Assistant to the City Manager Amy Malloy REGULAR MEETING OF THE CITY COUNCIL OCTOBER 19,2004 PAGE 1 OF 19 Others Present:Assistant Planner Noel Griemsmann Associate Planner Steve Abraham Housing Rehab Technician Mikki Frazier ACCEPTANCE OF CONSENT AGENDA )Councilmember Waldron MOVED THAT THE CONSENT AGENDA BE ACCEPTED AS PRESENTED:AND THAT THE EXTENSION OF THE INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF PHOENIX AND THE CITY OF APACHE JUNCTION FOR INTERIM POLICE CHIEF SERVICES BE APPROVED,AND THAT AUTHORIZATION BE GIVEN TO THE MAYOR TO SIGN THE AGREEMENT: AND THAT THE AWARD.OF BID FOR PROJECT NO.PR 04-02,TWO. THOUSAND GALLON WATER TRUCK,BE AWARDED TO UNITED TRUCK -AND EQUIPMENT INC.IN AN AMOUNT NOT TO: EXCEED $54,320,BE APPROVED. Councilmember Dietz SECONDED THE MOTION. VOTE:Unanimous. The motion carried. AWARDS,PRESENTATIONS AND COMMUNICATIONS None. CALL TO THE PUBLIC Mr.Louis Babin,2191 S.Belair Road,Apache Junction,addressed the council regarding the reputation of Apache Junction.He commented a real estate agent got up at the last planning and zoning meeting and made some real negative comments about the city.The realtor he purchased his home from had wanted to make sure he would not have a problem living in Apache Junction. He is wondering if there are a lot of real estate agents out there saying negative things about the city.He hopes board certified realtors are not saying anything to insult the reputation of the city they do business in. Some of the realtors may have a little bit to do with negatively influencing the reputation of the city.He has considered writing down names,comments and quotes and calling the Arizona Board of Realtors to ask them if these REGULAR MEETING OF THE CITY COUNCIL OCTOBER 19,2004 PAGE 2 OF 19 comments are unprofessional or unethical.Everyone is ,entitled.to their opinion,but he believes things being said at meetings:andsteering people away fromiliving'in a city is inappropriate: Mr.Michael Rumptz,10729 E.Sugar'Creek,Gold Canyon; ,addressed the council. He was representing the GOld Canyon Residents for -Financial Responsibility. He was there to give their position regarding the:contemplatiorrof annexation of the lands south of US 60.Their decisiorrmay -affect the plansof those wishing to incorporate the Gold Canyon area. _The ,Gold Canyon Incorporation Committee,publidly assaulted the integrity of the city ,as .a confrontational maneuver to promoteAheir movement when thecity announced its contemplation of the annexation..His group has long opposed incorporation as:a financial disaster.They resent a small -group led by people. from out of state using part-:time_and short term residents telling two communities what is best for them -regardless of practicalities.They question political .and personal financial motivations forthis'moVement.His group is composed of a 10 person committee with many more people volunteering to become involved against incorporation.In addition,since'last spring,several hundred residents have approached offering their support.;Two recent polls taken by the residents show over 75 are opposed to incorporation;the Gold Canyon Incorporation Committee wants another straw vote.I t cost theAaxpayers almost $30,000 last time:spending the money would insult,those in the county that could use these funds.His groups stance is that, the city has an eminent right to annex where i t is in their best growth'slinterest.If the land area ls of economic importance to the city, their claim should be unopposed.If it prevents incorporation,i t isiyobably in the best interests of all.Their preferential order is leaving Gold Canyon a county island with annexation by Apache Junction theirsecond choice.Apache: Junction already has a solid infrastructure;plus the current leadership is exemplary in performance and holds no blemishes;offering experience versus novice chaos.His group also expects that consideration of offering the Gold Canyon Incorporation Committee any permissionswouldlinclude recognizing that forming a city that relies on income from a distant -stripmall on a highway bypass,that,if built,is 10 years away,to support itself,conveys a . ethical responsibility to aid in avoiding the probable financial encumbrances.They should also look at the -character and the motivationof the proponents.He added much has been publicized about the animosity between the city and the Gold Canyon area created by the.Gold,Canyon Incorporation Committee.The city has experienced open slander and insults. .People in Gold Canyon have been exposeclto insults and to continuous twisting of facts;details,half truths,and false economics:The stories and the REGULAR MEETING OF THE CITY COUNCIL OCTOBER 19,2004 PAGE 3 OF 19 figures are Hconstantly Manipulated and alWays exaggerated.Whentrought to light:new leaders are brought in from out of !state and out Of the area with, ! alternative stories.They :find :it deplorable and 'a conflict of interest and responsibility to have a county supervisor reportedly:meeting with this group! and offering county, support while, in full knowledge of the. disastrous economic facts.He coMmenteitthe City should annex the contested area if it will put,an end to this,themperhaps bah communities.can!begin a healing process_ Mayor Coleman commentedthe city .cannotjust !annex the area.There are • people that are stating that is what.Apache Junction is going to do i f incorporation is not allowed. :HOstile ,takeoversare! not allowed under state ldw.It will liat:happen:Heiadded there has been a lOt of todo about the general,plan and the inclusion of some of the land along the south side' of US:! 60.They looked atAhe! plan at the work session!last:night for the Meridian Road Corridor';those plans went from Signal Butte to Idaho.I t has nothing to do with incorporatiOn::annexation-,or anything else other than the city having an interest in the land and whoever provides the municipal,services to it.'It will affect our community and that is one of the reasons itwas included rather than trying:to figure out what part to lop off:Our intentions are honorabIe they are nottrying to sneak in 'and do something ! behind anyone's back.They would,beamiss!if they did hot put their feelings on' the undevelOped land'on their general plan: Coupcilmember Waldron commented-the council agrees with the statement. CITY MANAGER'S REPORT Assistant City Manager Bryant Powell stated the council recently adopted .a resolution to raise the awareness of domestic violence: in thecommunity., Tomorrow is Domestic Violence Awareness Day and he passed but a purple symbol !. to the councamembers to raise the awareness in the:communityiabout domestic' violence.He, requested they wear it tomorrow.He stated city Manager George floffmariiS oOt of townHattendingitheannual International city:Managers and County Managers Association Conference representing the city.He is accepting two awards: from: the 2004:ICMA annual awards for the 'city.The city received anaward !for Programs:or the Disadvantaged in Memory of Caroline Keane,populations of 10;000 to 500,000,with the award!gbing to Mikki's House,the property and home the :city purchased off of Ironwood Road.Mikki and the:private sector cOme in and train people regarding -housing rehab.I t has been.a very positive program':The city also received an award for REGULAR MEETING OF THE CITY COUNCIL OCTOBER 19,2004 PAGE 4 OF 19 program excellence for citizen involvement,related to the Citizen Leadership Institute.Of the 20 or so awards given at the conference,the city received two.The only other city in Arizona that received an award was Glendale,and Apache Junction was the only city that got 2 awards.. PUBLIC HEARINGS APPLICATION FOR A NEW LICENSE,LIMITED LIABILITY CO.,SERIES 10 LIQUOR LICENSE • FOR ORANGE FOOD STORE #8 )City Clerk Kathleen Connelly briefed the council on the item.She stated they first looked at this . license two weeks ago..I t is located at the intersection of N.Apache Trail and Idaho.The item was continued because the fire district had not been able.to do their safety inspection,there might have been some outstanding zoning issues,and there were sOme questions as to the legal residency status of one of the applicants.The zoning issues have now been resolved,the police department has advised the residency status has been resolved,and the fire district had indicated they were willing to work with the.appliCant into the future rather than hold up the license.The applicant may be present tonight to answer any questions.There are no reasons to not go forward with the liquor license.. Mayor Coleman requested the applicant address the council. •Mr.Dana Pankey,P.O.Box 44012, Phoenix,85064,- the trustee of the trust that owns the property,addressed the council.He had not been sure of the status of things at this point but it appears they are ready to proceed in approving the application.There had been a liquor license at the location previously for 12 years before it was closed for a few years.A family.owned and operated business will be going in there.I t should be a busy corner again instead of an empty eyesore..He commented the city is expanding and growing and he appreciates being a part of the community.He has watched the incorporation and development over the years and congratulated the city on being the only one of two cities in Arizona and the only one to receive 2 awards nationally.He is thrilled .and excited about Apache Junction and he would like to invest more in the city and may do so in the future. REGULAR MEETING OF THE CITY COUNCIL OCTOBER 19,2004 . PAGE 5 OF 19 Mayor Coleman opened the public hearing on the item. Mrs.Anne Marie Surra,1150 E. Estevan,Apache Junction,commented on a prospective name for the business. Mr.Dana Pankey responded to the comment. Mayor Coleman closed the public hearing with no one else wishing to speak.He reopened the item to council discussion.There being no further discussion,he called for a motion. Councilmember Insalaco asked if the gas pumps would be included or if it would just be a store. City Clerk Kathleen Connelly stated she believed the gas pumps and tanks had been removed. Mr.Dana Pankey commented new gas tanks will be put into the ground and new pumps are expected to go in. Councilmember Waldron MOVED THAT THE APPLICATION FOR ANEW LICENSE,LIMITED LIABILITY CO.,SERIES 10 LIQUOR LICENSE FOR ORANGE FOOD STORE #8 BE RECOMMENDED FOR APPROVAL TO THE ARIZONA DEPARTMENT OF LIQUOR LICENSES AND CONTROL. Councilmember Dietz SECONDED THE MOTION. VOTE:Unanimous. The motion carried. ORDINANCE NO.1218,CASE AM -2-04,CITY INITIATED TEXT AMENDMENT TO THE LAND DEVELOPMENT CODE,CHAPTER 2,ARTICLE 20 PARKING,LOADING &INTERIOR OR PRIVATE STREET STANDARDS,AMENDING SECTION 20.0102 GENERAL PROVISIONS AND SECTION 20.0104 OFF-STREET PARKING REQUIREMENTS ) REGULAR MEETING OF THE CITY COUNCIL OCTOBER 19,2004 PAGE 6 OF 19 )Assistant Planner Noel Griemsmann briefed the council on the item.He stated they have looked at some of the parking issues they have had in the past and have drafted some proposed amendments to the parking regulations.The ordinance has been recommended for approval by the planning and zoning commission.Currently we require one space for every 4 seats for movie theater parking,which is similar to 2 other communities.He gave examples of other city/state requirements,and the current regulations appear to be in line.Big box parking also came up at the work session.The city currently requires one space for every 400 sq.ft.Most communities do not have a big box,they usually lump i t into retail,and it varies from 200 sq.ft.to 375 sq.ft. The city is on the low side.Amendment one revises the offsite parking requirements for apartments and multi -family developments from one space per one bedroom and two spaces per two or more bedrooms to one bedroom having 1.2 spaces and two or more bedrooms having 2.3 spaces.This will allow for some guest parking in any development and for those families having multiple vehicles.Amendment two provides for church off street parking.The current language has a problem for the new churches with multi -purpose facilities. The parking has been based on the seating capacity determined by the fire district.It will now require one parking space for every 50 sq.ft.of sanctuary or primary assembly area.Amendment three modifies restaurant parking requirements.The customer space and employee will be broken into two different categories,with one parking space required for every 75 sq.ft. of customer accessible area.If the restaurant has a drive-thru,it would be one space for every 100 sq.ft.A stacking area for drive-thrus will have an 8 vehicle requirement.The staff accessible areas will require one space for every 200 sq.ft.A coffee shop or less than 1,000 sq.ft.facility will require one space for every 50 sq.ft.A bar/nightclub facility will require one space for every 100 sq.ft.Outdoor seating for any food related use will require one space for every 150 sq.ft.of area outdoors in addition to any required indoor parking.There are language changes to calculate parking for buildings with various uses.The building official and director of planning reference has been changed to the zoning administrator so that there is a clear line of appeal to the Board of Adjustment.Amendment five adds language to allow for different parking demands to allow a shared parking concept,such as a hotel and bakery shop sharing a parking lot.Amendment six has been pulled as staff is still working on additional changes. Amendment seven provides for an administrative function for the waiving of parking requirements by ten percent.This will allow a parking issue to be handled by administrative function to adjust "fractional"parking spaces, such as 11.75 made into 11 instead of 12,without having to go through a REGULAR MEETING OF THE CITY COUNCIL OCTOBER 19,2004 PAGE 7 OF 19 whole process.I t allows flexibility in tight development sites.They can make a minor, tweak by as much as 10% based on certain criteria. .Mayor Coleman opened the public hearing on the item.There being no one wishing to speak,he closed the public hearing and reopened the item to council discussion:There being no discussion,he_called for a motion.. Councilmember Dietz MOVED THAT ORDINANCENG.1218 BE. READ BY TITLE ONLY AND THE -READING OF THE.ENTIRE ORDINANCE BE WAIVED. Councilmember Insalaco SECONDED THE MOTION. VOTE:Unanimous. The motion carried:. City Clerk Kathleen Connelly read the ordinance by title only. Mayor Coleman asked if they needed to include the proposed amendments in the motion. Assistant Planner Noel Griemsmann .stated the ordinance has all of the amendments included in it. Mayor Coleman called for the main motion. Councilmember Dietz MOVED THAT ORDINANCE NO.1218:AS READ BY THE CITY CLERK,BE APPROVED AND'ADOPTED. Councilmember Insalaco SECONDED THE MOTION. VOTE:Unanimous. The motion carried. REGULAR MEETING OF THE CITY COUNCIL OCTOBER 19,2004 PAGE 8 OF 19 RESOLUTION NO.04-21 EXTNGUISHMENT CASE EX/A[3;2004-01,EXTINGUISHMENT OF FEDERALLY PATENTED EASEMENT ON WARREN STREET BETWEEN BOWMAN ROAD AND CORTEZ ROAD. )City Engineer -Ron Grittman briefed the council on the item.He stated Warren is between Shiprock and, Tepee.This extinguishment meets the criteria:there will be no potential or currentlandlocked properties:it will not be used for a future roadway corridor;and. it is not currently being used nor will be used in the future by franchised utilities.I t is in conformance with the small area transportation study;Staff is recommending approval of the extinguishment. ••Mayor Coleman opened the public hearing on the item.There being no one wishing to speak,he closed the public hearing on the item and reopened it to council discussion.There being no discussion,he called for a motion. Countilmember Waldron MOVED THAT RESOLUTION NO.04-21,A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHEJUNCTION,ARIZONA,DECLARING THAT PORTIONS OF A PUBLIC ROADWAY EASEMENT LOCATED ON WARREN STREET BETWEEN BOWMAN ROAD AND CORTEZ ROAD DESCRIBEIIIN EXTINGUISHMENT. CASE EX -2004-01 IS NO LONGER NECESSARY FOR PUBLIC' USE AS A PUBLIC ROADWAY EASEMENT AND IS HEREBY EXTINGUISHED AS A PRESENT OR : FUTURE PUBLIC RIGHT-OF-WAY,BE APPROVED. Councilmember Dietz SECONDED THE MOTION.' VOTE:Unanimous. The motion carried. CASE AN -1-04,PROPOSED ANNEXATION OF APPROXIMATELY 160 ACRES OF PRIVATE AND PUBLICLY OWNED LAND IN THE NORTH HALF OF SECTION 34 BETWEEN TOMAHAWK AND STARR ROAD NORTH OF US 60 )Associate Planner Steve Abraham: briefed the council on the item.He stated this is a city initiated annexation request.The area includes the Four Peaks Mobile Home Park, REGULAR MEETING OF THE CITY COUNCIL OCTOBER 19,2004 PAGE 9 OF 19 Burger King,a vacant 28 -acre property north of Burger King,3 twenty acre sections of US 60 and a portion of county right-of-way.There are 6 parcels of land in the annexation.The parcel value for Four Peaks Mobile Home Park under the owner name of SCAJ LLC is $209.073.The Burger King is $294,276. These properties comprise most of the value of the proposed annexation area. Per state annexation regulations,the city filed an unsigned petition with the Pinal County Recorder's Office on September 24,2004.The next step is the public hearing which must be done within 30 days of filing the blank petition;i t is the reason for tonight's public hearing.Signatures cannot be collected prior to the public hearing.The purpose of the hearing is to receive public comment and discuss the annexation.Signature collection may begin on or after October 24,2004.The annexation area has been properly posted,the meeting has been published,and all records pertaining to the annexation are.available for public review.Staff recommends the council direct staff to start collecting petitions after the 30 day waiting period has been completed. Mayor Coleman opened the public hearing on the item. Mr.Jayson Sinelli,2571 S.Acacia, Apache Junction,addressed the council.He lives about 600'from the Four Peaks Mobile Home Park.He was not aware of the annexation until he read the newspaper.He noted many white signs around the park today;they are very visible.He was there to represent himself and some neighbors;they are not part of the annexation.They are concerned about the annexation;the signs were posted around the property but were not really visible.He was there to hear what the annexation was about.He asked for the 20 acre parcels to be pointed out. Associate Planner Steve Abraham pointed out the parcels on the overhead. Mr.Cliff Axt,10322 E.Breathless, Gold Canyon,addressed the council.He commented he represents the buyer for the mobile home park.I t has been on the market for 4.5 years;they never got anyone interested in doing anything with it.He was doing work with a man in Queen Creek and Las Cendas,who looked at it,liked it,and wanted to make sure that he could annex into Apache Junction.He will be moving the utilities from the back to the front of the property and will be spending REGULAR MEETING OF THE CITY COUNCIL OCTOBER 19,2004 PAGE 10 OF 19 around $8.5 million on the property.He is a fine builder with a fine reputation and he hopes they can proceed. Mr.Harold Cochran,1500 N. Markdale #22,Mesa,addressed the council.He is part owner of the property surrounding Burger King.He does not believe i t is 160 acres.Four Peaks is 60 acres and he is 20 acres.He does not believe the freeway would make another 80 acres.The size of the property does not jive with the quantity of land as he sees it. Development Services Director Rudy Esquivias stated i t is actually 140 acres.There is about 60 acres of freeway,Four Peaks Mobile Home Park is about 60 acres,and the Cochran property is about another 20 acres. Mr.Joe Severs,1184 N.Starr Road, Apache Junction,member of the planning and zoning commission,addressed the council.He commented he thinks there is a large misconception as to what annexation does.He was talking to someone on Mountain View Road and asked him how he would feel if the city annexed that area.The man stated he did not want to be annexed because, he did not want to be part of the city,to be harassed,or to have code enforcement.He asked if the petition explains the benefits of annexation and how it can help the area,what i t can do for the city and for the people.,He would like to see an explanation on that,and offered to assist getting signatures on the petitions' for this annexation. Mayor Coleman closed the public hearing on the item with no one else wishing to speak.He asked the city attorney to respond to the question on the amount of acreage. City Attorney Joel Stern stated the report says 160 acres however the legal description of the exhibit is correct.Although the staff report may be incorrect,legally they are still fine.The motion says 160:i t should state plus or minus or approximately, and as described in AN -1-04.Mr.Esquivias stated i t is more like 140 acres. Mayor Coleman stated the motion should say plus or minus -140 -acres. REGULAR MEETING OF THE CITY COUNCIL OCTOBER 19,2004 PAGE 11 OF 19 •City Attorney Joel Stern stated as.. long as the legal descriptionjs correct there should not be a problem with the annexation. Mayor Coleman asked if the city would be able to send out something along with the petition showing the benefits and effects of annexation. City Attorney Joel Stern stated that could be done.He has not seen the notification that goes out. Development Services Director Rudy Esquivias stated once the 30 day period is up and they can start legally collecting petition signatures,they do send a cover letter with the petition signature form wherein they briefly explain the benefits of annexation and hope that they will sign the petition to become part of the city. signatures are collected. 'Councilmember Waldron asked how the Development Services Director Rudy Esquivias stated they can be mailed out and sometimes they are hand delivered.I t is easier to deal with utility companies face to face_They normally .mail therm Everyone gets an original petition for their original signatures.They are asked to mail them back.They sometimes include a self addressed stamped envelope.Once they have collected the necessary number of petitions,they are recorded at Pinal County.Once that is done,a draft ordinance is brought to the council for approval of the annexation. Councilmember Sippel 'asked if the police department would have a problem watching over this area and taking care of it. Interim Public Safety Director Steve Campbell stated he did not. Mayor Coleman closed the discussion with no further comments and called for a motion.. Councilmember Dietz MOVED THAT: STAFF BE GIVEN THE FOLLOWING DIRECTION REGARDING THE PROPOSED ANNEXATION OF REGULAR MEETING OF THE CITY COUNCIL OCTOBER 19,2004 PAGE 12 OF 19 APPROXIMATELY 140 ACRES OF PRIVATE AND PUBLICLY OWNED LANDS BETWEEN TOMAHAWK AND STARR ROADS AAD NORTH OF US 60:THAT THEY START COLLECTING SIGNATURES AFTER THE 30 DAY PERIOD FOR THE ANNEXATION. Cbuncijmember Sippel SECONDED THE. MOTION.: VOTE:-,Unanimous. The motAon carried. RESOLUTION .,NO INFILL INCENTIVE:' DISTRICT PLAN..) )ASsistant to:theCity Manager Amy Malloy .triefed the council, onAhe item.She:stated this was reviewed two •weeks ago;although two of the councilmembers were not present at that time. .She. had the plan avallable'to,show:it 'was included the packet material.. She offered 10:g0-.:throUgh the'presentation again.. Mayor Colemarr-opened.the public hearing on the item: Ms.Deborah Nine,10263 E. Cloudview,Gold Canyon,addressed the council to ask if she could get a copy of the information.- Assistant City Manager Bryant . Powell stated they would make sure she got a copy. Ms.Arlene Van Note;1485 W.14th Avenue,Apache .Junction,addressed the council She spoke in favor ofthe district 'plan.She thinks. it is a marvelous idea She works during the day at the Community Development Corporation and they are very interested in helping businesses grow and fill in the empty and boarded up buildings and ' empty lots in the downtown area. .Mr,Cliff Axt,...,10322 E..Breathless; Gold Canyon,addressed. the council .:He statedlie received a phonecall today frOmthe:people whO:have pusL:in the new Jack in thel3ox, ' They are ,elated at their volume of business.It Is far greater than their first year survey - calculation They did get approval today fbra Starbuck8_:He is in favor of • REGULAR MEETING OF THE CITY COUNCIL OCTOBER 19,2004 PAGE 13 OF 19 the infill incentive as he has the 9 acres listed next :door.They: have had 8 lot of activity.They have had Some comments about drainage problems.which he knows they are working on.He is looking forward.to more retail business. Mayor Coleman. closed the public hearing with no one else wishing to speak.He reopened the item to council discussion:Therebeing no furtherdiscussida,he called for a motion. Councilmember Ihsalaco MOVED THAT, RESOLUTION NO.04H-25:'A!RESOLUTION OF THE MAYOR ,AND THE CITY COUNCIL Or THE CITY OF APACHE-::,JUNCTION ARIZONA,ADOPTING THE, INFILL INCENTIVE PLAN AND ESTABLISHING. INFILL INCENTIVE BE APPROVED. MOTION.'. VOTE:Unanimous: .. The -motion carried. Councilmember Dietz SECONDED THE ORDINANCE NO.1219,CHANGES TO PURCHASING CODE Amy Malloy briefed the council on the item presented:twyweeksago.!at the work session keep us, in line with nearby municipalities. presentation if council so desired.: Assistant to the ,City Manager She stated this was also I t is an update oT the code.to She ,offered to review the Mayor Coleman opened iheipublit hearing on the item.There being no, one wishing to speak,he closed the public hearing and ,reopened the item to council diScussion.There being no discussion, : he called for -a motion. Councilmember Dietz MOVED THAT ORDINANCE NO.121913E READ BY :TITLE ONLY AND THE READING' OF THE:ENTIRE ORDINANCE ,BE WAIVED: Councilmember Sippel SECONDUYTHE MOTION'. VOTE Unanimous REGULAR MEETING OF THE CITY COUNCIL OCTOBER 19,2004 PAGE 14 OF 19 The motion carried. City Clerk Kathleen Connelly read the ordinance by title only. Councilmember Dietz MOVED THAT ORDINANCE NO.1219,AS READ BY THE CITY CLERK,BE APPROVED AND ADOPTED. Councilmember Waldron SECONDED THE MOTION. VOTE:Unanimous. The motion carried. OLD BUSINESS RESOLUTION NO.04-28,ADOPTING BY REFERENCE A POLICY DOCUMENT ENTITLED "EMPLOYEE COMMUNICATION AND PROBLEM SOLVING" )Assistant City Manager Bryant Powell briefed the council on the item.He stated the city manager briefed them on this plan at the October 4 work session and October 5 regular meeting.Council directed staff to prepare the document for adoption.This is the final version.There is a member of the police association in attendance to answer any questions the council might have. Mayor Coleman requested the police association representative address the council. Officer Clyde Allison,vice president;addressed the_council.He stated Bill Virtue,the president,sent his apologies for not being able to attend the meeting._He stated the association is looking forward to working with the city manager and the chief on their issues that are long overdue.They thanked the city manager for his time on the creation of this proposal.Although this -is not their first choice,they are confident that they can make this work in a way that will be beneficial for all city'emplOyees.They are looking forward to the possibilities under Chief Campbell and are anxious to start talks with him. The association will try the plan for one year and evaluate its effectiveness REGULAR MEETING OF THE CITY COUNCIL OCTOBER 19,2004 PAGE 15 OF 19 and report their findings.He also thanked Chief Campbell,Kathy Connelly, Joel Stern,Candi Nilles,Bill Virtue,and Chad Suniga..Everyone put in a lot of time on the issues,frequently without notice. Mayor Coleman commented he . appreciated the support of the association on this.They realize it was not the association's first choice and that i t is something new. Officer Clyde Allison stated they are very excited about this.AZCOPS,the mother organization,has come around and is pretty excited with what is being done.They have never run into this before,and their members are very impressed with George Hoffman. Mayor Coleman closed the discussion with no further comments and called for a motion. Councilmember Waldron MOVED THAT RESOLUTION NO.04-28,A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA,ADOTPING A CERTAIN POLICY DOCUMENT FILED WITH THE CITY CLERK AND ENTITLED "EMPLOYEE COMMUNICATIONS AND PROBLEM SOLVING",BE APPROVED. Councilmember Dietz SECONDED THE MOTION. VOTE:Unanimous. The motion carried. NEW BUSINESS None. COUNCIL DIRECTION TO STAFF ON ANY OF THE ABOVE LISTED AGENDA ITEMS None. COUNCIL DIRECTION TO STAFF ON OTHER PROPOSED LEGISLATION OR ACTIONS "HOME"GRANT APPLICATION REGULAR MEETING OF THE CITY COUNCIL OCTOBER 19,2004 PAGE 16 OF 19 )Housing Rehab Technician Mikki Frazier briefed the council on the item.She was requesting direction on the grant application. Mayor Coleman commented he appreciated her explanation last night.He commented they want to change the application from the rehabilitation of site built homes to replacement of older and pre -HUD mobile homes. Housing Rehab Technician Mikki Frazier stated it would be for pre -HUD and the older ones that are in very bad condition. Mayor Coleman closed the discussion with no further comments and called for a motion. Councilmember Waldron MOVED THAT STAFF BE GIVEN THE FOLLOWING DIRECTION REGARDING THE "HOME"GRANT APPLICATION:.THAT THEY CHANGE THE REHABILITATION OF SITE BUILT HOMES TO REPLACEMENT OF OLDER AND PRE -HUD MOBILE HOMES WITH NEWER MANUFACTURED HOMES. Councilmember Dietz SECONDED THE MOTION. VOTE:Unanimous. The motion carried. SELECTION OF MEETING DATES,TIMES,LOCATIONS,AND PURPOSES Councilmember Dietz MOVED THAT AN EXECUTIVE SESSION AT 6:00 P.M.AND WORK SESSION AT 7.00 P:M.BE HELD ON MONDAY,NOVEMBER 1,2004,IN THE CITY CONFERENCE ROOM AND CITY :COUNCIL CHAMBERS,RESPECTIVELY;AND THAT EXECUTIVE SESSION AT 6:00 P.M.BE HELD ON ,TUESDAY,NOVEMBER 2,2004,IN THE CITY CONFERENCE ROOM. Councilmember Waldron SECONDED THE MOTION. VOTE:Unanimous,. REGULAR MEETING OF THE CITY COUNCIL OCTOBER 19,2004 PAGE 17 OF 19 The motion carried. INFORMATION AND REPORTS COuncilmember Waldron announced that he spoke at the CAAFA groundbreaking_ ceremony for the new-domestic.violence shelter.The executive director talked about the collaboration between the city,county and CAAFA.He spoke on the collaboration with theAransportation grant.He thinks it will be a successful project:there was -a lot of enthusiasm for the project. Councilmember Waldron reminded everyone that on October 26 the Chamber of Commerce will have two half hour Sessions on the use of the new voting machines.They will be at 4:00 p.m.and 5:00 p.m.and Gilbert Hoyos with county elections will be_in attendance:to explain how it works. ADJOURNMENT )Mayor Coleman adjourned the meeting at 8:03 -.p.m. Consent Agenda Items are as follows: 1.Acceptanceof Agenda: . 2.Acceptance of Minutes of Regular Meeting of October 5,:2004. 3.: COnsideration of Extension of Intergovernmental Agreement with the City ofH Phoenix for Interim POlice Chief Services 4.Consideration of, Award of Bid for Project PR 0402,2000 -Gallon Water Truck to United Truck and Equipment Inc.in an amount not to exceed $54,320. ACCEPTED THIS 2ND DAY OF NOVEMBER 2004,BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA. SIGNED AND ATTESTED TO THIS 2ND DAY OF NOVFMRFR DOUGLAS fOLEMAN Mayor REGULAR MEETING OF THE CITY COUNCIL OCTOBER 19,2004 PAGE 18 OF 19 ,2004. ATTEST: KATHLEEN CONNELLY City. Clerk CITY COUNCIL MINUTES CERTIFICATION I hereby certify that -the foregoing minutes:are ,a true and correct copy of the minutes of the regular meeting of the City Council of the City of Apache Junction,Arizona,held on the.19th day of October,2004.I further certify that themeeting was duly called and held and that a.quorum was present. Dated this 27th day of October,2004. KATHLEEN CONNELLY City Clerk REGULAR MEETING OF THE CITY COUNCIL OCTOBER 19,2004 PAGE 19 OF 19