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HomeMy WebLinkAbout2004-01-20 City Council Regular MinutesCITY COUNCIL REGULAR MEETING JANUARY 20,2004 The regular meeting of the City Council of the City of Apache Junction, Arizona,was held on January 20,2004,at the Apache Junction City Council. Chambers pursuant to the notice required by law. CALL TO ORDER Mayor Colemancalled the meeting to order at 7:00 p.m. INVOCATION CouncilmemberJnsalaco gaveAhe Invocation. PLEDGE OF:ALLEGIANCE Vice Mayor Eck led the Pledge of Allegiance. ROLL CALL Councilmembers Present:Mayor Coleman Vice Mayor Eck Councilmember Dietz Councilmember Insalaco Councilmember Sippel Councilmember Waldron Staff Present: (Councilmember Milkey was absent.) City .Manager George Hoffman Assistant City Manager Bryant Powell City Clerk Kathleen Connelly City Attorney Joel Stern Interim Public Safety Director Steve Campbell City Engineer Ron Grittman Parks & Recreation Director Jeff Bell Library Director Pam Loui REGULAR MEETING OF THE CITY COUNCIL JANUARY 26,2004 PAGE I1 OF 32 Others Present: Public Works Director Doug Dobson Community Relations Manager Patrick Brenner Commander Brian DUncan Senior- Commander Dan Stott Sergeant Garrett Elkins Grants Specialist Roger Hacker CDBG Administrative Assistant Melinda Larson ACCEPTANCE OF CONSENT AGENDA )Vice Mayor Eck MOVED THAT THE CONSENT AGENDA -BE ACCEPTED AS PRESENTED:AND THAT THE CHANGE ORDER FOR THE SMALL AREA TRANSPORTATION -STUDY SOUTH OF US 60 AWARDED TO KIRKHAM MICHAEL CONSULTING ENGINEERS IN AN AMOUNT NOT TO EXCEED $10,840,BE APPROVED:AND THAT APPROVAL BE GIVEN TO UTILIZE THE MUNICIPAL ENERGY MANAGEMENT PROGRAM GRANT (MEMP)TO PURCHASE LAMPS AND BALLAST FOR RETROFITTING CITY BUILDINGS IN THE AMOIAT OF $20,582.00 TO INCLUDE $13,921.00 MEMP FUNDS,$4,661.00 CITY MATCHING FUNDS AND $2,000.00 CONTINGENCY IN THE EVENT OF UNFORESEEN CHANGE ORDERS.ALL MATERIALS WILL BE PURCHASED ON STATE CONTRACT: AND ALSO THAT WE MOVE AGENDA ITEM 13 AND AGENDA 14 TO FOLLOW THE CONSENT AGENDA. Councilmember Dietz SECONDED THE MOTION. VOTE:Unanimous. The motion carried. COUNCIL DIRECTION TO STAFF ON OTHER PROPOSED LEGISLATION OR ACTIONS PRESENTATION ON THE CLOSURE OF LOST DUTCHMAN BOULEVARD )Public Works Director Doug Dobson briefed the council on the item.He stated his presentation would be comprised of why the road is closed,short term solutions,and future solutions.The road was closed due to _safety problems.There is.a sight/distance -problem which has caused a number of -accidents.Pinal County's REGULAR MEETING OF THE CITY COUNCIL JANUARY 26,2004 PAGE 2 OF 32 legal recommendation was for the road to be closed for safety reasons. Discussions on the road's closure started in 1996,with council discussion in 1997,county approval of the closure in 1997,and city approval of the closure in 1998.The road was closed September 18,1998.The road is closed in three locations:Mountain View and Lost Dutchman,which is the only location in the city:Hidalgo at Arroyo Seco:and just east of the city limits in the county. They will be discussing short term and future solutions this evening. City Manager George Hoffman commented he had two thoughts on near term things they could do.One is to convene our technical and legal staffs in both the city and county to check our assumptions to see if there may be some solutions overlooked.He would also like Pat Brenner and his county counterpart to facilitate a meeting with area residents in order to communicate their respective perspectives with each other,which would give the city and county an updated understanding of what their interests are. Pinal County Director of Public Works Bob Davis addressed the council.They would like to work together with everyone in order to come up with better solutions.The road was closed for safety:i t is narrow,and has vertical curves up and over a mountain.I t has been there a long time and probably started out as a trail.I t has always been unsafe,and with the population increase i t became more unsafe, especially with the speeders going over the hill.I t is not a recommended location for any kind of road.There are very few short term solutions to the road problem:the best would be to move it to some other location.The county would like to work with the residents on future solutions.They would like to create or explore an improvement district for the area,possibly a joint one between the county and the city.There are additional transportation situations that need to be looked at,such as the alignment of Mountain View and finishing off Jacob Waltz,plus a second access from Hidalgo.However, there area serious drainage and flood conditions that will need to be looked at. Councilmember Sippel commented they had been at the meeting two weeks ago and had been told the county had reopened the road. Pinal County Director of Public Works Bob Davis stated that is incorrect. REGULAR MEETING OF THE CITY COUNCIL JANUARY 26,2004 PAGE 3 OF 32 Mayor Coleman asked if there is a house at the top of the road where i t curves. Public Works Director Doug Dobson stated there is a house that sits at the top of the hill.The road comes up and goes into private property for the house on the south side of the road. If the road is taken straight it would go next to the house. There was general discussion about the houses on both sides of the road. Mayor Coleman asked if it goes on private property where i t bends. Pinal County Director of Public Works Bob Davis stated that is correct.He added they could get a traffic engineer to review the situation and provide an expert opinion on the safety of Lost Dutchman Boulevard. Pinal County Chief Civil Deputy Attorney Bill McClain addressed the council.He believes they need to get some additional ideas.They frequently use a recognized traffic safety engineer named Dr.Jim Lee.He believes the county could ask him to look at this problem and possibly provide some suggested solutions.He is independent,does not live in the city or county,and would give an unbiased opinion.He added Supervisor Sandie Smith had just volunteered him.He does not know what the fee would be.but they can work out those details. Councilmember Insalaco asked how the road conditions are regarding going up Lost Dutchman with a fire truck or emergency vehicle. Apache Junction Fire District Chief John Flynn stated they stopped using Lost Dutchman a long time ago because the road conditions were so poor.They were in initial discussions with the county on the road when it was determined it was unsafe and the county closed the road.They now use Jacob Waltz.They had previously used Lost Dutchman in the 80's and early 90's but their trucks were a lot smaller and lighter then they are now.Their trucks are so large now that they would be hard pressed to get over the road. REGULAR MEETING OF THE CITY COUNCIL JANUARY 26,2004 PAGE 4 OF 32 Councilmember Dietz commented he drove i t 3 or 4 days ago and he could not imagine one of their big trucks getting up or down the road in the condition i t is in. Apache Junction Fire District Chief John Flynn stated they were fairly crawling over the road with the equipment they had in the early 90's.If it rained,they could not use i t at all. Councilmember Dietz commented he imagined it would be the same for the large school buses. Apache Junction Fire District Chief John Flynn stated that is his understanding. Mayor Coleman stated he would like to hear from one person who would like to see it opened and one person who would like to see i t remain closed.He added there will be a five minute limit for each speaker. Mr.Todd House,5027 E.Hidalgo, addressed the council.He represents the Superstition Mountain Base Coalition.He appreciated the joint effort by the city and county.He stated they are concerned about the laws governing the closure of roads and if the laws were followed for the closure of this road.He added a lot of individuals bought their properties when Lost Dutchman was open and they thought it would be a main arterial for travel in and out of their area.He questioned if the fire department was involved in the talks to close the road. He had a copy of an interoffice memo from the Fire District,memorandum number 103003.which does state the district would like to improve their response time with better equipment and the possibility of expending funds to improve things to improve their, response time.They are mandated to meet certain response times and they are not meeting them. There was general discussion as to whether this was the 1991 letter he had referred to earlier.It was determined this is a memorandum from October 2003. Mr.Todd House added traffic would be more evenly distributed if Lost Dutchman were reopened according to a Pinal County report.He questioned why Mining Camp Road and Jacob Waltz should take REGULAR MEETING OF THE CITY COUNCIL JANUARY 26,2004 PAGE 5 OF 32 the brunt of the traffic.They have had a lot of -new homes being built lately.He commented i t appears that the city was misled by the county,along with the countyTesidents.They did not receive any public notices of the road closure.The property owners were not informed by mail or literature or any other contact that the road was going to be closed.There were no official meetings and there are no.minutes,admitted:to by Sandie Smith.He does not believe any impact studies were done,nor any -engineering reports. He stated he is glad to hear they will be doing the latter and he will get a copy of that.He believes the county is setting a dangerous precedent: by keeping Lost Dutchman closed.He:added the part of Lost Dutchman going up the hill is also privately owned.It could have been closed anywhere along there. He does not believe the road was closed for safety,it was closed because -it was misaligned according to a newspaper article quoting Sandie Smith.It was closed because it was on peoples'property and they wanted to be paid for that road being on their property.They could put the road through.The "jog"at the top was created due to a large rock :at the top,but that could now be removed without having to use dynamite.The people who want this road closed have kids:and swimming pools,. and:he wonders why they do not want the quicker response time fOr -emergency vehicles_ Mayor Coleman requested he summarize as his five minute time limit was up. Mr.Todd House commented i t is no wonder people refer•to Apache Junction as a cow town when Sandie Smith refers to Lost Dutchman as -a trail.That trail has been used by cars for 50 years. He added he appreciated their effort and they will be there to help them :and give their input. •Mr.Greg Hadden,5132 E.Hidalgo, addressed thecouncil.He requested the council view the supporting document he had brought with him as i t is pertinent and contradicts the remarks by the previous speaker.He thanked the mayor and council for allowing them to speak on the issue.He stated the supporting document was a petition signed:by 82 people in theiaffected community that are in opposition to the opening of any more roads into the area.The signatures were accumulated by word of mouth, not a door to'cloor signature drive.He believes there are more residents in the area that:share the same belief,and that there are more issues to consider other than safety,such:as the waste of tax dollars and a strong desire to keep their quiet and secluded way of life:He added there are REGULAR MEETING OF THE CITY COUNCIL JANUARY 26,2004 PAGE 6 OF 32 preserve initiatives to consider.He commented they would like to proveAhat the vast majority of homeowners on these roads- have signed the petition to keep them closed forever.They are concerned about; the issues that would greatly increase the local and tourist traffic that would occur if these roads were reopened,including car/pedestrian,horse accidents,noise pollution, littering and the grade of air quality.There have been numerous accidents involving school buses and speeders in the past,and numerous reports of cars "catching air"going over the hills.Lost Dutchman was. closed because it was deemed unsafe for travel and it would be too costly to maintain,plus it would have to be moved way north to meet the existing easement previously discussed or it would force the buyout of private land where the road currently sits. The school district abandoned its use of the .road prior to the community meeting and the official closing of the road.The western point of Hidalgo' was sealed legally with the blessing of the -State Trust.The State provided the materials and the residents provided the labor in an effort to cut down the trespassing over State land.Opening any of the roads would be in direct conflict with the goal of .preserving the area that is being spearheaded by the Apache Junction Open Space Task Force.The maps show it is deemed an excellent area for preservation.He commented on the new proposal to rewrite the laws affecting trust lands.They feel the process should not be impeded. by opening unnecessary roads.The State of Arizona State Trust Land Department has put some entities on notice that these roads will not be created and/or reopened without the purchase of a perpetual easement.He asked who would pay for this,as they do not want their tax dollars going for these unwanted roads.An alternative routeiforiemergency vehicles has already been available for over 3 years,crossing mostly private property.All fire. equipmentcan cross i t if needed.and the information has been shared with the Houses and the fire ,district on different occasions.The alternative has not yet been explored as a viable option.He questioned why this option was not already on the table for discussion if the issue of safety and response time had been the only reason to reopen the roads.They believe the response time is adequate with Mountain View routes to -Jacob. Waltz to Val Vista and beyond. All fire departments .wishtheir calls were across the istreet from their station,but i t is not realistic,nor are helicopteripads:at each home-. or magical overpasses to get the emergency:vehiclesto where :they are needed. They -choose -to live -where they live:their lifestyles do not demand the amenities. Mayor -Coleman requested he -summarize . as his. five minute time limitHwas..0 REGULAR MEETING OF THE CITY COUNCIL JANUARY 26,2004 PAGE .7 OF 32 Mr.Greg Hadden requested they leave the community the way i t is.He asked the audience for a brief show of hands for those who shared that belief. Vice Mayor Eck commented he remembered i t being a very thorough project with the residents through the county when they put the closure on the city side.It was a good thing;i t was because the residents wanted i t at that time.Residents shook their hands,called them at home and thanked them for closing the road.The city did not close i t for its pleasure;it was the proper thing to do because of safety issues.Now there appears to be some questions.He has had residents call him to state they are being threatened by other residents because of the situation.There is internal fighting going on in the area.He believes a solution would be to get a traffic study done for the area and see if there is another means to get transportation in the area.It may not be on Lost Dutchman.He added that Mrs.Smith was correct;i t is a trail,not a road. I t is a dirt road on a piece of State Trust land.He commented Mr.House probably has the single best elected official in this county in that area.I t is obvious not everyone is for having it closed,and they will need meetings between the county and city to see if there is a solution.He believes the representation in that area will try to take care of their needs. Mayor Coleman stated he is a little bothered by the fact that at the last council meeting he was told that the county portion had been opened.When he drove up there,i t had not been opened.Boulders are across the road. Mr.Todd House stated you can drive up to the top. Mayor Coleman stated they also have a letter from Chief Flynn stating Lost Dutchman Boulevard is an unpaved roadway with a very steep incline east of Mountain View.The fire district, as a rule,would not use this street section for emergency response based on general safety issues in operating fire apparatus.The fire district will continue to use Jacob Waltz Street for access to that area.He stated they also have a letter from the school district with their stance,stating the eastern approach can be used only by their smaller,special needs buses.By law they must provide transportation door to door for their special needs students.He commented i t is not a safe road,if it is a road,and he REGULAR MEETING OF THE CITY COUNCIL JANUARY 26,2004 PAGE 8 OF 32 believes that is why the county approached the city in the first place.The county erected their barricades and they did not want people driving halfway up and then having to look for a place to turn around.They asked the city to close the road at the nearest cross street,which is what the city did.He would not mind having city staff and county staff look at creating an improvement district,possibly with Hidalgo being opened as the incline is not as steep.The right-of-way could possibly be purchased through the improvement district,with the assistance of those residents who want to be included in the improvement district and help to pay.Staff could provide some technical assistance with that. Councilmember Insalaco commented he has a concern with that,as they have residents telling them they do not want any more roads,they want the area left alone,and they chose to move there because they did not mind going over that bumpy dirt road.He does not understand where the traffic study would go.They do not want the road.He believes this would be a waste of time and he would sooner just leave the road closed. Councilmember Sippel agreed with Councilmember Insalaco.He added he does not want to spend any time or money. All the information is here.The multiple residents who came with their petition have stated they do not want to spend taxpayer money either.He does not want to move forward on this at all. Mayor Coleman closed the discussion and called for a motion. Councilmember Waldron MOVED THAT STAFF BE GIVEN THE FOLLOWING DIRECTION REGARDING THE CLOSURE OF LOST DUTCHMAN BOULEVARD WITHIN THE CITY LIMITS:AND THAT IS THAT THE CITY MANAGER'S OFFICE WORK WITH THE PINAL COUNTY STAFF TO DISCUSS OPTIONS THAT MAY BE AVAILABLE FOR ROADS IN THAT AREA. Mayor Coleman SECONDED THE MOTION. VOTE:4-2 (Councilmembers Insalaco and Sippel voted in opposition.) The motion carried. REGULAR MEETING OF THE CITY COUNCIL JANUARY 26,2004 PAGE 9 OF 32 Mayor Coleman called for a ten minute break. Mayor Coleman reconvened the meeting. DISCUSSION AND POSSIBLE DIRECTION TO STAFF ON BIKE PARK )Vice Mayor Eck briefed the council on the item.He stated there are a lot more teenagers and bicyclists in the area with the population growth that they have had.They are looking for something similar to the skate park for their bikes.He does not know what it would entail but he would like to discuss i t and direct staff to look at i t and give council the pros and cons,the liability issues,and if a municipality can insure a bike park.He believes they owe the bicyclists some effort to see if something can be done.He has tried to lure a BMX track to relocate in Apache Junction in the past but it did not work out.He does not believe the demand is for that type of track,but one that is more freestyle. There is also the question of the bicyclists being able to access the skate park during certain hours. Parks and Recreation Director Jeff Bell stated the use of the skate park for bicycles had been discussed with council earlier, while it was being built.The city's liability carrier will not allow BMX to be used at the skate park.The park was designed for skate park use and that is their direction to the city.I t is a similar situation across the valley;they can tell you that they get run out of every place.He encouraged the council to look at a separate facility specifically for their use if they are interested in the concept.He had asked legal counsel to discuss this with Southwest Risk so as to explore the liability concern or i f the city has the ability to construct a facility of that nature.He does not believe he has had time to have that discussion.He has also spent some time exploring other options.He believes these people are interested in a freestyle,or street style,facility,not one with dirt mounds. Mayor Coleman asked if it would be similar to the skate park. Parks and Recreation Director Jeff Bell stated it would be. REGULAR MEETING OF THE CITY COUNCIL JANUARY 26,2004 PAGE 10 OF 32 Mayor Coleman commented one of the delays in getting the skate park built was the liability factor.They would originally not cover the city.They had to buy a rider to get that lifted. He asked if the same thing would be available for a bike park. City Attorney Joel Stern stated there is a possibility of getting a rider.He is looking into that,but he does not know how much it would be per year.It will be a similar situation to the skate park.The city will have to pay an extra premium. Mayor Coleman asked how much the premium is for the skate park. Parks and Recreation Director Jeff Bell stated i t is around $4,000 to $5,000 per year.I t is based on the amount of props that they have and the heights of those props. Mayor Coleman asked if they are looking at the -same cost for this facility as they did for the skate park.- Parks and. Recreation Director Jeff Bell stated he has been exploring other options.He has a meeting with: vendors who actually have modular props.You can pour a flat slab of concrete or asphalt,place the props of galvanized steel frame with masonite plywood surfacing,and get the facility done which would be cheaper than a concrete facility.The -fencing and lighting would still be needed.He has not fine tuned everything at this point. Councilmember Sippel asked if he.had looked into a location. Parks and Recreation Director;Jeff - Bell stated that would be a major issue.They have ,a large. facility at Prospector Park,but i t is quite:a distance and he is concerned about the safety ofithe.kids getting there,They do not have :a lot of room at Superstition Shadows Park but they might be able to squeeze something in there. REGULAR MEETING OF THE CITY COUNCIL JANUARY 26,2004. PAGE 11 OF 32 Vice Mayor Eckcommented'he thought Superstition Shadows Park would be ideal.They would alreatvhaveAhe park rangers in the same area: .Parks and Recreation Director Jeff Bell stated a number of them were not on the council when he prepared the skate park report.They looked at liability,location,cost,and operating and maintenance costs.He would be happy to look at the issues with this type of facility.It will be—a bigger.challenge as there were other skate parks in the area to draw upon;there:are no bike parks in the area.If someone could tell him where to find one,he will:look at it. There was general discussion with someone in the audience stating where the closest park was located and its type. Vice Mayor Eck:commented he believed the north park in Mesa was supposed to be opening one.-He believes i t is up on McDowell. The audience member,stated that one is for skate boards only.He added there are different parks that they have to pay to get into that have:sessions for them,such as MetroCenter Mall.I t costs them $15 per session:. Parks and Recreation Director Jeff Bell stated Pinal County .Supervisor Sandie Smith mentioned to.him that there is approximately 20 acres of county land just south of the Pinal. County Complex that they are exploring for development of a social service complex. with a park type setting in the center or on the perimeter,and she has offered that as a possible location.It would be centrally located. Mayor Coleman commented they should get bike lanes on the streets that go there.As there were no further comments,he closed the discussion and .called for a motion. Vice Mayor Eck ,MOVED THAT STAFF BE GIVEN THE FOLLOWING DIRECTION REGARDING A BIKE PARK:THAT THEY LOOK INTO THE PROS AND CONS OF CREATING A BIKE.PARK,LOCATION,LIABILITIES,AND COST,SHORT AND LONG TERM. REGULAR MEETING OF THE CITY COUNCIL JANUARY 26.2004 PAGE 12 OF 32 Councilmember Sippel SECONDED THE MOTION. VOTE:Unanimous. The motion carried. AWARDS,PRESENTATIONS AND COMMUNICATIONS City Manager George Hoffman stated the Chamber became aware of a concept and product,introduced i t to their board,presented it again last week and he and Supervisor Smith are intrigued with the issue of clarifying the community's identity for ourselves and branding it:how we articulate who we are as a community to those we seek to attract to our community. Mrs.Rayna Palmer,Executive Director for the Chamber of Commerce,thanked the council for having them.She stated this is normally a half hour video:she suggested she make the presentation and get four copies of the video to the council for them to view personally. City Manager George Hoffman thanked her for that recommendation. Mrs.Rayna Palmer stated she has sat through many public meetings where i t has been discussed what they would like the community to look like in 20 years. Two of the regular questions are what is the city's image and,when the city is thought of,what is that image.They have often come to the conclusion that i t is not the best image in the world.The time has come to bring in new industry and new business,economically speaking,according to new residents. We have to start looking at the image we are projecting to those people around us.She mentioned recent newspaper articles on places like Verrado,Florence, and Fountain Hills.Our Focused Future noted in economic development and in tourism development that some of the weaknesses we have to overcome are the past and current image.Northstar Destinations is a company out of Nashville, Tennessee,which produced the video they have been presenting.The Chamber of Commerce and Main Street Program have chosen to address economic development as one of their priorities this year.I t is difficult to challenge the community when we do not know who we are,where we want to be,or what we want to be when we grow up.Northstar Destinations comes in specifically geared to develop a "brand -with data and demographic information.They hire companies that do nothing but demographics.They can tell us what our hotel occupancy REGULAR MEETING OF THE CITY COUNCIL JANUARY 26,2004 PAGE 13 OF 32 was,where the visitors came from,take that information,contact those people and ask them why they were in Apache Junction,if they enjoyed their stay,and then make personal calls to selected people that fit the demographic area of Apache Junction and ask if they have heard of the city and if they would think of visiting the city.They also do a prism report which includes what kind of community the city has.Part of the branding is the physical benefits relative to the competition,the vision that the community stakeholders have, and the perceptions of the targeted audience and influencers.Years ago the Chamber marketed to Midwest Magazine;all of their money for advertising went there.She is not sure that is where they want to go anymore.We need to look at a different demographic for the people in this community,whether they live,work,or open a business here.They look at the city to determine who they. are and why.They will look at communication,research and media audits, the Apache Junction vision scope,a familiarization tour,and work with research companies to get competitive reports on what is going on in other areas of Arizona that are of similar size and in the immediate market area. They develop a hospitality development index,a quality of life index, economic development standards,vision surveying,do inquiry mapping,visitor mapping,and a prism report that is a who,what,and where report.She stated they need to develop something that says who they are.They have to start making an economic development plan that addresses the entire community, including all of the northern part of Pinal County.The Chamber of Commerce has committed $5.000 towards this plan using Northstar Destinations.The total program cost is $42,000 for all of the mapping,research and data collection.I t is a 3 year plan:at midpoint they come back to the community to see if things are on track.They spend time in the community initially. They gather the demographics,come back to the community and discuss the results.She was impressed that they come back with very imaginative ideas for strategies.She left information on some of the campaigns they have done. She would like to partner with the city and the county on this project.The initial community participation would be cash:the second phase would be implementation,photography,and the marketing concept and she would go to AOT for a grant proposal. City Manager George Hoffman stated they would need to bid it out before they could proceed.He first needs to determine if the council is interested in this as a concept.He would like the council to look at the video,get back together and decide if the council is interested in this concept.If they are,they can work with staff and bid i t out.The timing is perfect as the budgetary cycle has not been started and she has some cost data.It could be REGULAR MEETING OF THE CITY COUNCIL JANUARY 26,2004 PAGE 14 OF 32 assessed as a budget priority in the budgetary process.He is intrigued and personally feels i t is something they need to look at.The issue of image and identity and branding are critical.Those who make their living selling this community need to have this in their arsenal. Mayor Coleman stated he is very interested in the concept and the idea of branding the community.They have talked about image since before he first got on the council in 1991.They need to do something. Mrs.Rayna Palmer stated the Chamber of Commerce has had an economic development contract with the city for many years.She feels they have fulfilled that contract to the best of their ability,but at some point they need to have the professionals come in.They do not have access to all the demographic data that is out there.I t is information they need.One community they recently worked with is planning on using the marketing piece for the next 10 years.Another community,she believes in Georgia,had as their "image"a historic civil war person,of which they were very proud and believed it was the image they wanted to project.After the research was done,it was found the people visiting the area were not there for historical reasons and they did not want to know about the history of the region.This is why they need to search out and find why people are coming to Apache Junction,and then market it to the hilt. City Manager George Hoffman agreed.I t is a data driven process.This is not something they normally do for the public sector,but i t is essential for the private sector.They have very well -developed methodologies to do this:this firm takes those methodologies and applies them to a community context. There was general discussion on the community of Verrado. Councilmember Sippel commented he and Councilmember Waldron sat at a library planning meeting and talked about the pros and cons.The negative that came up in multiple groups was the image of the city.He is very excited to look at this. Mrs.Rayna Palmer stated they have tried to address it by having some slogan contests and having their arts people develop a logo,but i t does not work in today's realm.They need to professionalize and make sure that we can compete on a level playing field. REGULAR MEETING OF THE CITY COUNCIL JANUARY 26,2004 PAGE 15 OF 32 City Manager George Hoffman stated Glendale is doing i t now,and Chandler is out to bid for the.Same services. Mrs.Rayna Palmer requested they review the video and she will wait for Mr. Hoffman to get back to her. CALL TO THE PUBLIC CathyJCiesler had filled out a form to request to speak but had already left the meeting when her name was called. Pinal County Supervisor Sandie Smith,725 N.Idaho,Apache Junction,addressed the council.She commented she was excited over the video from Northstar Destinations when she saw it.She was Chamber president in the mid -80's and they were searching for image at that time.They are still searching.This company does not create a new image,i t finds', out what your strengths are. She stated that this year's Town Hall will be on economic development.I t will be held in April and they need to work hard on ,economic development and bring i t in.They need to create a balance between residential,commercial and industrial,or they will continue ,to be a service community and services cost a lot of money. CITY MANAGER'S REPORT City Manager George Hoffman commented he was able to observe first hand one of the premiere image makers for the city when he participated in the Lost Dutchman Marathon last weekend.He thanked Pat Garland of the public works staff for,the grading work for the event,and Joe Ornelas from parks and recreation for the terrific job the parks crew did on the course.I t is .a classy event and i t presents the community very well.He is proud the event is held in the community.He introduced Shane Kiesow,the new public works manager,and briefly described his education and experience.He then introduced Steve Campbell,the new interim director of public safety.He commented ,ChiefiCampbell addressed the entire police department last Monday, and he believes he has the leadership skills to rebuild the department. PUBLIC HEARINGS APPLICATION FOR A SPECIAL EVENT LIQUOR LICENSE FOR ARIZONA BLUEGRASS AND OLD TIME REGULAR MEETING OF THE CITY COUNCIL JANUARY 26,2004 PAGE 16 OF 32 MUSICIANS ASSOCIATION FOR THE PROMOTION OF BLUEGRASS MUSIC. TEBRUARY'13-15,2004 ) )City Clerk Kathleen Connelly briefed the council on the item.She stated this will be a premiere event in the city.I t is the first time i t is occurring.The event will beheld at the rodeo park.Comments are included in thebackets from internal staff and the applicant is hereto speak to council to answer any questions. Mayor Coleman requested the applicant address the council, Ms.Rita Hamilton,chair of the board:of directors of the Arizona Bluegrass & Old Time Musicians Association, addressed the council.They are sponsoring a bluegrass festival on February 13-15 at the rodeo park.The park staff has been very cooperative.There will be bluegrass music for 3 days.It will be a great family event.They will have kids activities. Councilmember Sippel asked if they would have.any security at this event. Ms.Rita Hamilton stated they would. The park staff will be on hand and they will .have volunteer security as well. Councilmember Waldron asked if they would have overnight parking available. Ms.Rita Hamilton stated the recreational vehicles would be parked overnight.. Councilmember Waldron asked if they would be parked in that area. Ms.Rita Hamilton stated they would be parked on the north side of the rodeo park. Mayor Coleman opened the public hearing on the item.There being no one wishing to speak,he closed the public hearing and reopened the item to council discussion. REGULAR MEETING OF THE CITY COUNCIL JANUARY 26,2004 PAGE 17 OF 32 Vice Mayor Eck commented i t is a wonderful idea to have this festival.He does not feel that park is used enough and he wishes they would have something there every weekend.I t is great to bring different things to the community.He welcomed them here. Councilmember Dietz agreed. Mayor Coleman closed the discussion with no further comments and called for a motion. Councilmember Insalaco MOVED THAT THE SPECIAL EVENT LIQUOR LICENSE FOR ARIZONA BLUEGRASS & OLD TIME MUSICIANS ASSOCIATION SUBMITTED BY DIANE T.HAMILTON TO PROMOTE BLUEGRASS MUSIC, FEBRUARY 13-15,2004,BE RECOMMENDED FOR APPROVAL TO THE ARIZONA DEPARTMENT OF LIQUOR LICENSES AND CONTROL. Vice Mayor Eck SECONDED THE MOTION. VOTE:Unanimous. The motion carried. APPLICATION FOR A TEMPORARY EXTENSION OF PREMISES ON THE LIQUOR LICENSE OF LONGHORN BAR & GRILL FOR JANUARY 31 2004,FOR AN ANNIVERSARY CELEBRATION/APPLICATION FOR A TEMPORARY EXTENSION OF PREMISES ON THE LIQUOR LICENSE OF LONGHORN BAR & GRILL FOR FEBRUARY 28,2004,FOR LOST DUTCHMAN DAYS ) )City Clerk Kathleen Connelly briefed the council on both items.The first one is for Longhorn Bar & Grill's anniversary event on January 31,2004,and included in their packets are recommendations of approval from various city departments.The second application is for Lost Dutchman Days on February 28 and staff is again recommending approval of this event.The applicant may be present. Mayor Coleman requested the applicant address the council. REGULAR MEETING OF THE CITY COUNCIL JANUARY 26,2004 PAGE 18 OF 32 Ms.Linda Stewart,owner of Longhorn Bar & Grill,addressed the council.She stated they will have security fencing this year instead of just taping the area off. Vice Mayor Eck asked how many years they have been open. Ms.Linda Stewart stated they have been open 3 years. Mayor Coleman opened the public hearing on the items.There being no one wishing to speak,he closed the public hearing and reopened the items to council discussion.There being no further discussion,he called for the motions. Councilmember Dietz MOVED THAT THE APPLICATION FOR A TEMPORARY EXTENSION OF PREMISES PERMIT ON THE LIQUOR LICENSE OF LONGHORN BAR & GRILL FOR JANUARY 31,2004,FOR THEIR ANNIVERSARY CELEBRATION BE RECOMMENDED FOR APPROVAL TO THE ARIZONA DEPARTMENT OF LIQUOR LICENSES AND CONTROL. Councilmember Waldron SECONDED THE MOTION. VOTE:Unanimous. The motion carried. Councilmember Waldron MOVED THAT THE APPLICATION FOR A TEMPORARY EXTENSION OF PREMISES PERMIT ON THE LIQUOR LICENSE OF LONGHORN BAR & GRILL FOR FEBRUARY 28,2004,FOR LOST DUTCHMAN DAYS BE RECOMMENDED FOR APPROVAL TO THE ARIZONA DEPARTMENT OF LIQUOR LICENSES AND CONTROL. Councilmember Dietz SECONDED THE MOTION. VOTE:Unanimous. The motion carried. REGULAR MEETING OF THE CITY COUNCIL JANUARY 26,2004 PAGE 19 OF 32 FISCAL YEAR 2004 COMMUNITY DEVELOPMENT BLOCK GRANT STATE SPECIAL PROJECTS FUND PROPOSED PROJECTS RESEARCH )Councilmember Waldron declared a conflict of interest on the item and left the chambers. Grants Specialist Roger Hacker briefed the council on the item.This the next step in the process for the city to decide what project or projects the council would like submitted to this fiscal year's funding.Council had directed staff to research the transportation project and the library rehabilitation project.The results are in the staff report.He is requesting direction from the council on the preparation of the applications.He commented they have been advised by Department of Commerce staff that a community may submit more than one application.If more than one is submitted,the community must indicate which is their primary application and which is their secondary application.I t appears there will only be funding for one application per community,but they wish to keep open that a second application could be funded per community, depending on the funding. Vice Mayor Eck asked i f it would hurt the primary application if a second application was submitted. Grants Specialist Roger Hacker stated it would not affect the primary application. Vice Mayor Eck commented they are down to transportation and the library. Grants Specialist Roger Hacker stated that is correct. Mayor Coleman asked if the library expansion would have to wait to be funded until 2007 if they went with the transportation item as their primary application on this funding cycle. Grants Specialist Roger Hacker stated the library expansion project could be submitted with our 2005 regional account.They get $300,000 every two years. REGULAR MEETING OF THE CITY COUNCIL JANUARY 26,2004 PAGE 20 OF 32 submit i t next year. stated that is correct. would be expanded. Mayor Coleman stated they could Grants Specialist Roger Hacker Mayor Coleman asked when the library Library Director Pam Loui :stated they are talking about two different things.There is the expansion into the Senior Center,which is no major construction,and then there,is also the possibility of a future ,expansion of the building based on the plan from 1993. it would depend on which one they are talking about.She understands that the multi -generational center should be completed in the first quarteriof 2005. At that time,the Senior Center and the current lobby would become:space that they could use for actual library -services. Mayor Coleman asked if this money is separate from.what the city is planning on using for the remodeling once the Senior Center moves out and that half of the building is available. .City Manager George,Hoffman stated they are exploring whether they should do marginal improvements to!the Senior Center or whether it makes more sense to present to council a_concept that would provide for building expansion through a full next phase:They are exploring an option to what was outlined in the Capital Facilities Plan.He added $500.000 was allocatedfin the Capital Facilities Plan. Assistant City Manager Bryant Powell stated they already have -$700,000 to $800.000 now in development fees for just the library. City Manager George Hoffman stated he is not sure how much:will be in there by the time it would be built.He is reluctant to present an.alternative that would just move us into the Senior Center and have the next phase require redoing the work that had just been done.They would like to recommend an alternative where -the money only gets spent once. REGULAR MEETING OF THE CITY COUNCIL JANUARY 26,2004 PAGE 21 OF 32 Mayor Coleman asked if the nexti cycle would give them enough time to accomplish that even if they wanteckto use this year's grant money or the 2005 allocation. Grants Specialist Roger Hacker stated the contract gives them 24 months to get the: project completed and closed out.They would anticipate getting the contract for that year in. September/October of 2005 so they would have until September/October of 2007 to complete the:project. City Manager George Hoffman stated the mayor's question was if they could lookAo clothe:library with the next funding cycle and =if it would fall at a time that would be consistent with what they are wanting to do. Library .Director Pam Loui stated it would work very well.They could dovetail into both the expansion and the remodeling of the Senior Center.They could start part of lt in 2005 land identify a specific project for just the CDBG funds and then have it just go into the next phase with'expansion.They could check with Roger as far as what that would mean with the -environmental reviews. Councilmember Dietz asked if this round of CDBG monies is separate from what they, do every other year. Grants.Specialist Roger Hacker: stated that is correct. Councilmember Dietz commented this funding is available every year. Grants Specialist Roger Hacker stated that is correct. Councilmember Dietz commented they could apply for this one every year,basically,for projects,along with the one they get every other year that we sister with someone else with. Grants Specialist Roger Hacker stated that is correct. REGULAR MEETING OF THE CITY COUNCIL JANUARY 26,2004 PAGE 22 OF 32 Councilmember Dietz commented they would basically have two rounds of CDBG monies next year that they could apply for. Grants Specialist Roger Hacker stated that is correct. Vice Mayor Eck commented if a city project is to go through,they must let the city staff campaign for these monies.They heard from all of the other entities on this transportation issue at the last meeting,but they did not hear from Pam.He had called her the next day and asked her why she did not come,and she stated she is staff and she does not get up in front of the council unless she is requested to. I t appears unfair to him when they are competing for these dollars.He suggested maybe someone from the library board should have come. City Manager George Hoffman stated there was a councilmember who asked about that.He attended the volunteer appreciation for the library staff and he does not doubt that Pam could double those in attendance with just a few phone calls to various groups,but staff tries very hard not to cross the line into lobbying or anything like that. They were not sure where that line was. there are needs. Councilmember Dietz commented that City Manager George Hoffman agreed. Councilmember Dietz commented there are needs in other departments besides the library. City Manager George Hoffman stated that would be a great discussion item.Staff wants to be responsive to their direction. Mayor Coleman stated he understands that but this would be a good time to take care of this other need.That is basically what he is hearing. REGULAR MEETING OF THE CITY COUNCIL JANUARY 26,2004 PAGE 23 OF 32 City Manager George Hoffman asked i f they are tripping themselves up with this in terms of thinking about bringing the library back later. Grants Specialist Roger Hacker stated he does not see how.He recommends that they submit them both. Vice Mayor Eck commented they need to choose one primary and one secondary application. Grants Specialist Roger Hacker stated that is correct.Some communities ahead of us did not fill out their application correctly this year and the city got bumped up.He added they should do both projects and keep their fingers crossed. Mayor Coleman opened the public hearing on the item. Ms.Christy Johnson,Apache Junction Community Transportation Needs Committee,thanked the council for considering their proposal.The supporters are excited about this decision and they thank city staff for working with them.They will work with the city to insure the process is handled properly and according to the guidelines. Mrs.Anne Marie Surra,1150 E. Estevan,Apache Junction,addressed the council.She was present at one of the CDBG public meetings regarding input from the public about what they saw as one of the huge needs in the community.She is aware council has heard about the huge need for transportation.She would support this program because i t alleviates the need for the city to do any of the tracking:the CAAFA group will be taking over that responsibility.They have the link with all of the other entities and organizations within our community who have the same need for transportation.A lot of the non -profits will be there to support this group.It will not be just the city's responsibility.They do have money coming from other areas as primary funding for the library.As much as she has always supported the library,they have done nothing for transportation and they have the opportunity to do both in a short space of time.She requested they consider transportation the primary project. REGULAR MEETING OF THE CITY COUNCIL JANUARY 26,2004 PAGE 24 OF 32 Mayor Coleman closed the public hearing and reopened the item to council discussion. Vice Mayor Eck commented this is probably the best opportunity he has seen for transportation since being on the council.The questions have always been who would control i t and what they would use,such as school buses.This seems to fit.He suggested putting the library as the secondary application. Mayor Coleman closed the discussion and called for a motion. Vice Mayor Eck MOVED THAT STAFF BE GIVEN THE FOLLOWING DIRECTION REGARDING THE APPLICATION PROCESS FOR THE FISCAL YEAR 2004 COMMUNITY DEVELOPMENT BLOCK GRANT STATE SPECIAL PROJECTS:THE PRIMARY REQUEST FOR THE APACHE JUNCTION COMMUNITY TRANSPORTATION PROGRAM AND A SECONDARY REQUEST FOR THE REHABILITATION OF THE LIBRARY. Councilmember Sippel SECONDED THE MOTION. VOTE:Unanimous. The motion carried. Councilmember Waldron returned to the meeting after this item. OLD BUSINESS None. NEW BUSINESS PRESENTATION AND DISCUSSION OF CITY HALL/ COURT COMPLEX AND MULTI -GENERATION/ RECREATION CENTER LEADERSHIP IN ENERGY AND ENVIRONMENTAL DESIGN (LEED)COMMISSIONING CONSULTANT )Assistant City Manager Bryant Powell briefed the council on the item.He commented the excavation and REGULAR MEETING OF THE CITY COUNCIL JANUARY 26,2004 PAGE 25 OF 32 grading has begun on the new complex and center.They are hoping to be the first municipality to ever have a LEED-certified building.In order for the city to achieve a LEED-certified building,staff is proposing to bring before the council a LEED commissioning consultant.To commission a building means that,at the end of the process.someone must come in and turn on the systems and make sure they are running correctly,including checking the filters,and that everything that was stated in the design that would be done is happening at the ground level.Staff went out to bid and received four proposals. Staff is recommending,based on qualification and cost,a local group called Energy Systems Design Incorporated.They have done similar projects and will begin as soon as they can be brought on board.Staff anticipates bringing a contract before the council on the February 3 agenda. Mayor Coleman asked if there are different levels of LEED certification.Hetas heard of platinum and gold certifications. Assistant, City Manager Bryant Powell', stated there is.They anticipate getting the certified level,which he believes is 29 out of 56 points.It then goes to silver,gold and platinum. There is only one platinum building in the entire country.To get into those levels:mould cost significant dollars.The certified level is 'a great achievement;no othermunicipality has done:it at this point.It would be:a nice standard tO have for thecommunity,although i t is the first level of certification:. Mayor Coleman asked if this would be the first. Assistant City Manager Bryant PowellH stated this would bethe first city. hall or;municipal -building!to have a:LEED certified ,certificatjon in the 'country. Vice Mayor Eck asked ,what ,kind of dollars they are talking about: Assistant City Manager Bryant PowellH stated -it:would cost -$35,00.0 to do theloase work on the energy -systems.They will be doing a little more than the base work.The base bid for the next two were at $65A0 and the highest was:at $80,000.They willHactually'be REGULAR MEETING OF THE CITY COUNCIL JANUARY 26,2004 PAGE 26 OF 32 spending $55,000,including some contingency and'an amount to cover an additional LEED point to get the city to the certified level.They come back a year after the building is completed to certify that the systems are still working like they should. Mayor Coleman stated like the waterless urinals. Assistant City Manager Bryant Powell , stated.that is correct. Mayor COlemariclosed the, item with ho further discussion and moved onto the next item. waterless urinals. stated.that is correct. INTERGOVERNMENTAL AGREEMENT BETWEEN CITY OF APACHE JUNCTION AND PINAL COUNTY FOR REIMBURSEMENT GRANT PROGRAM FUNDS IN THE AMOUNT OF,1150,000/INTERGOVERNMENTAL AGREEMENT BETWEEN CITY OFAPACHE JUNCTION AND. PINAL COUNTY;TOROBTAINING RELATED GRANTS,RESOURCES AND COST RECOVERY FOR RESPONSES )'Sergeant Garrett Elkins briefed the council on the item.This:agreement is to provide mutual assistance for hazardous materials,weapons of mass destructiwand emergency incidents.I t will continue and improveAhe nature of coordination of emergency assistance to -incidents that threaten the loss of life and property within:the geographical boundaries of our respective jurisdictions.I t shall encourage the development of Cooperation',procedures for protocol such as. communications,purchasing,training,: health and:safety;fire prevention, public.education,and fire investigation.The city will be the lead public agency in all incidents occurring in its juriSdiction ,and staffwill be responsible to give direction and, command to an authorized personof the emergency response.-Each party. agrees to participate in a mutual jurisdiction drill and exercise,training programs,pre -incident planningand post -incident critiques -Pinal County shall provide assistance to the city in obtaining; related grants similar tofthis $150:000 grant.They shall provide resources and cost recovery for ourl-esponsesiand!their responses.This will be a key issue in the event of ;any incidentSjnvolvingibazardous materials or weapons of mass :destruction.Theonly.way=to retrieve those funds is through an REGULAR MEETING OF THE CITY COUNCIL JANUARY 26,2004 PAGE 27 OF 32 accounting.They need to develop plans and procedures which will allow them to recoup any funds for manpower and resources.He stated the second intergovernmental agreement is through the U.S.Department of Homeland Security and the Office for Domestic Preparedness.The city has been awarded $150.000 as a result of a grant submitted last year.The grant proposal was for a communications upgrade and our communications division.The department currently has two main stations in dispatch with -radios over 20 years old. The department needs to move up into the 700/800 megahertz range per the recent audit.This will allow them to communicate and manage incidents with the agencies that surround the city.The funds will be used to purchase 3 Motorola Gold Elite base station radios.They are completely programmable from our current frequencies and go up through the 800 megahertz range.This will get the 'department ahead of the game.It will also free up any projected funds for going to that range in the future.The advantage is that by accepting the grant,i t puts the city in good standing with the county,with the Arizona Division of Emergency Management,and the federal government when it comes to the awarding of additional grants.They are hoping to apply for more grant funding this year to improve the communications needs.The fire department is going to 800 megahertz radios and unless they keep their old radios,the city will not be able to talk to them.The city needs to prepare for the -future.He requested the council approve the items. Councilmember Waldron asked if they would be making an intergovernmental agreement with Maricopa County since we border with them.Incidents and weapons of mass destruction do not follow jurisdictional boundaries.They could conceivably be involved with something in Maricopa County as well. Sergeant Garrett Elkins stated they need to plan to meet that requirement.They need to communicate with our surrounding agencies.He is aware that the state is working on a state specific frequency for all agencies within the state.They started working on that last year.A consultant has been speaking to all the agencies and that is one thing they are looking forward to.However,it will be in the 700/800 megahertz range.The new equipment will allow them to join the surrounding agencies in the communication field. Councilmember Waldron asked if they would be having a mutual aid agreement with Maricopa County or other agencies. REGULAR MEETING OF THE CITY COUNCIL JANUARY 26,2004 PAGE 28 OF 32 Sergeant Garrett Elkins stated they will.It may be necessary to piggy back with Mesa or another agency.The city is taking the lead in the 800 megahertz range within our geographical boundaries.It will reduce our cost for getting onto the system and also give the city a lot of expertise from the people who are already running the program.They would get off on the right foot without a lot of expenditure of funds in the wrong manner. Vice Mayor Eck commented i t is not until items like this are requested that you realize you have 20 year old radios. Councilmember Dietz commented they have had this communication problem for years. Councilmember Insalaco stated this was brought. to the council the last time he was on the council.The radios were Old then. Mayor Coleman closed the discussion and called for the motions on the items. Councilmember Dietz MOVED -THAT THE INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF APACHE JUNCTION AND PINAL COUNTY FOR'RE1MBURSEMENT OF GRANT PROGRAM FUNDS IN THE AMOUNT OF $150,000 BE APPROVED,AND THAT AUTHORIZATION BE GIVEN FOR THE MAYOR TO SIGN THE AGREEMENT. Councilmember Insalaco SECONDED THE MOTION. VOTE:Unanimous. The motion carried. Councilmember Insalaco_MOVED THAT THE INTERGOVERNMENTAL AGREEMENT BETWEEN CITY OF APACHE JUNCTION AND PINAL COUNTY FOR OBTAINING RELATED GRANTS,RESOURCES,AND COST RECOVERY FOR RESPONSES TO HAZARDOUS MATERIAL/WEAPONS OF MASS DESTRUCTION EMERGENCY INCIDENTS BE APPROVED:AND THAT AUTHORIZATION BE GIVEN FOR THE MAYOR TO SIGN THE AGREEMENT. REGULAR MEETING OF THE CITY COUNCIL JANUARY 26,2004 PAGE 29 OF 32 Councilmember Waldron SECONDED THE MOTION. VOTE:Unanimous. The motion carried. COUNCIL DIRECTION TO STAFF ON ANY OF THE ABOVE LISTED AGENDA ITEMS None_ COUNCIL DIRECTION TO STAFF ON OTHER PROPOSED LEGISLATION- OR ACTIONS Items were discussed.immediately following the consent agenda. SELECTION OF MEETING DATES,TIMES,LOCATIONS-,AND PURPOSES Councilmember Dietz MOVED THAT AN EXECUTIVE SESSION AT 6:00 P.M.AND WORK SESSION AT 7:00 P.M.BE HELD ON MONDAY.FEBRUARY 2,2004,IN THE CITY CONFERENCE ROOM AND cIrr COUNCIL CHAMBERS RESPECTIVELY; AND THAT AN EXECUTIVE SESSION AT 6:00 P.M.BE HELD ON TUESDAY,FEBRUARY 3, 2004,IN THE CITY CONFERENCE ROOM. Councilmember Waldron SECONDED THE MOTION. VOTE:Unanimous. The motion carried. INFORMATION AND REPORTS Mayor Coleman announced the city council will have a joint meeting on Saturday at 8:00 a.m.in the Conference Room with the planning and zoning commission. Councilmember Sippel announced his wife is pregnant with their second _child. REGULAR MEETING OF THE CITY COUNCIL JANUARY 26,2004 PAGE 30 OF 32 Mayor Coleman commented the Lost DUtchman Marathon was held for the third year.He believes it got kind of lost due to the Rock N R011 Marathon,but the entry levels remainedstable.He thinks themarathon and half marathon took a little bit of a drop in entries,but -the 10K,8K and shorter race numbers were increased.There were _several people who ran at both events.I t was a good time. ADJOURNMENT. )Mayor Coleman adjourned the meeting at 9:08 p.m. Consent Agenda Items are as follows: 1.Acceptance of Agenda. 2.Acceptance of Minutes of Regular Meeting of January 6,2004: 3.Consideration of Change Order to Kirkham Michael Consulting Engineers for Small Area Transportation Study south of U.S.60 awarded by City Council on July 16,2003.in an amount not to exceed $10,840.(The Change Order is necessary because additional traffic forecast model runs were necessary to better reflect growth in the study area.) 4.Consideration of approval to utilize the Municipal Energy Management Program (MEMP)Grant to purchase equipment (lamps and ballast)for retrofitting _City buildings.The MEMP Grant is for $13,921,and the City makes a cash match for $4,661.Allowing for contingencies,the ,total amount should not exceed $20.582. ACCEPTED THIS 3RD DAY OF FEBRUARY ,2004,BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA. SIGNED AND ATTESTED TO THIS 3RD DAY OF FEBRUARY ,2004. DOUGLAS CL [MAN Mayor REGULAR MEETING OF THE CITY COUNCIL JANUARY 26,2004 PAGE 31 OF 32 ATTEST: KATHLEEN CONNELLY City Clerk' CITY COUNCIL MINUTES CERTIFICATION I hereby- certify that the foregoing minutes are a true and correct copy of the minutes of -thEregular meeting of the City Council of the City of Apache. Junction-,Arizona,held on the 20th day of January,2004.I further certify that the meeting was duly called and held and that a quorum was present. Dated this 26th day of January,2004. %-e / KATHLEEN CONNELLY City Clerk REGULAR MEETING OF THE CITY COUNCIL JANUARY 26,2004 PAGE 32 OF 32