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HomeMy WebLinkAbout2003-06-17 City Council Regular MinutesCITY COUNCIL REGULAR MEETING JUNE 17,2003 The regular meeting of the City Council,of the City of Apache Junction, Arizona,was held on June 17, 2003,at the Apache Junction City Council Chambers pursuant to the notice required by law. CALL TO ORDER Mayor Coleman called the meeting to order at 7:00 p.m. INVOCATION Councilmember Insalaco gave the Invocation. PLEDGE OF ALLEGIANCE Councilmember Waldron led the Pledge of Allegiance. ROLL CALL Councilmembers Present:Mayor Coleman Vice Mayor Eck Councilmember Insalaco Councilmember Milkey Councilmember Sippel Councilmember Waldron Staff Present: (Councilmember Dietz was absent.) City Manager George Hoffman Interim Assistant City Manager/City Clerk Kathleen Connelly City Attorney Joel Stern Public Safety Director Robert Warner City Engineer Ron Grittman Public Works Director Doug Dobson Interim Assistant City Manager/Assistant to the REGULAR MEETING OF THE CITY COUNCIL June 17,2003 PAGE 1 OF 9 City Manager -Bryant Powell Others Present:None. ACCEPTANCE OF CONSENT AGENDA )Vice Mayor Eck MOVED THAT WE CONTINUE ITEM 6 ON THE CONSENT AGENDA TO THE NEXT SCHEDULED MEETING:AND THAT THE ITEMS BE ACCEPTED AS PRESENTED;AND THAT WE RECOGNIZE THE OUTSTANDING SERVICE TO THE COMMUNITY BY THE FOLLOWING EMPLOYEES:SPECIAL EVENTS COORDINATOR JAMIE SULLIVAN,PARKS AND RECREATION EXECUTIVE SECRETARY MARY MARCH,AND PARKS AND RECREATION CUSTOMER SERVICE REPRESENTATIVE I HEATHER WRIGHT FOR THEIR SUPPORT OF THE EAST VALLEY DANCE PROGRAM;AND THAT APPROVAL BE GIVEN TO USE AN ARIZONA DEPARTMENT OF TRANSPORTATION BID FOR THE PURCHASE OF ENGINEERING GRADE,HIGH INTENSITY GRADE AND FINISHED HIGH INTENSITY GRADE REGULATORY SIGNS FOR FY 2003-04 IN AN AMOUNT NOT TO EXCEED $25,000;AND THAT APPROVAL BE GIVEN TO USE AN ARIZONA DEPARTMENT OF TRANSPORTATION BID FOR THE PURCHASE OF TRAFFIC PAINT FOR FY 2003-04 IN AN AMOUNT NOT TO EXCEED $25,000;AND THAT AUTHORIZATION BE GIVEN FOR THE PRESIDING MAGISTRATE AND THE CITY ATTORNEY TO FORMALIZE PROFESSIONAL SERVICE AGREEMENTS FOR ATTORNEYS OF INDIGENT DEFENDANTS FOR KIRK KARMAN AT A BASE COMPENSATION AT $11,040 PER YEAR;WILLIAM PEARLMAN AT A BASE COMPENSATION OF $11,040 PER YEAR;AND SCOTT MCALISTER AT A BASE COMPENSATION OF $7,200 PER YEAR:AND THAT AUTHORIZATION BE GIVEN FOR THE PRESIDING MAGISTRATE TO SIGN THE AGREEMENTS PENDING FINAL APPROVAL AS TO FORM BY THE CITY ATTORNEY;AND THAT APPROVAL BE GIVEN TO APPOINT SAMUEL GOODMAN AS DEPUTY MAGISTRATE AND PHIL J.ROGERS,WILLIAM E.PERRY III,AND RENNIE J.REEB AS MAGISTRATES PRO TEM TO SERVE DURING THE ABSENCE OF THE PRESIDING MAGISTRATE;AND THAT APPROVAL BE GIVEN FOR THE INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF APACHE JUNCTION AND ARIZONA PUBLIC ENTITY NCFE LOSS RECOVERY FOR CLASS ACTION INVOLVING THE LOCAL GOVERNMENT INVESTMENT POOL;AND THAT AUTHORIZATION BE GIVEN FOR THE MAYOR TO SIGN THE AGREEMENT PENDING FINAL APPROVAL AS TO FORM BY THE CITY ATTORNEY;AND THAT RATIFICATION BE APPROVED FOR PARTICIPATION IN A REGULAR MEETING OF THE CITY COUNCIL June 17,2003 PAGE 2 OF 9 CLASS ACTION LAWSUIT TO RECOVER APPROXIMATELY $500.000 INVESTED THROUGH THE LOCAL GOVERNMENT INVESTMENT POOL. Councilmember Sippel SECONDED THE MOTION. VOTE:Unanimous. The motion carried. AWARDS,PRESENTATIONS AND COMMUNICATIONS Mayor Coleman read a proclamation designating June 20,2003,as "National Small Cities and Towns Day"and presented it to City Clerk Kathleen Connelly. CALL TO THE PUBLIC Mr.Elliott Fisher,547 E.Quail,Apache Junction,Greater Apache Junction Association for Effective Government,addressed the council regarding consent agenda items being put to public hearings:his concern for sports utility vehicles being purchased by the city:his declining to pursue his current election lawsuit through the court system;his withdrawal of his recall petition of the mayor:and his pursuit of a citywide initiative on transportation. Mr.Joseph Severs,1184 N.Starr,Apache Junction,addressed the council concerning his purchase of 17 -year -old building.He has been told he must pay a $2,500 development fee to finish the construction of this building.He understood these fees are for new developments,not for finishing an old building.He disagrees with the decision by Bryant Powell and requested the council consider this.He agrees with the fees for new development,and he agrees he should pay the fees when he brings in a new mobile home onto the property for his mother to live in.He requested these fees be waived for the old building he is finishing. Mrs.Sandie Smith,Pinal County Supervisor,575 N.Idaho,Apache Junction, addressed the council regarding the ribbon cutting ceremony for the interchange at Highways 60 and 79.She gave the city a plaque to commemorate that day.She commented that Engle Radeke,the chairman of the Arizona Department of Transportation Board,is committed to making Highway 60 safe. REGULAR MEETING OF THE CITY COUNCIL June 17,2003 PAGE 3 OF 9 He was instrumental in getting the light at Mountain View and the traffic study for the area.Public transportation issues have been included in that report.They spoke about some of the things that are happening in Apache Junction and how it is all being tied in.She added that Victor Mendez,the director of the Arizona Department of Transportation,was complimentary of Pinal County,specifically Apache Junction,in coming forward in partnership to study the corridors for what is needed in the future. Vice Mayor Eck requested the development fee issue be addressed at the next work session with a direction to staff at the next following regular meeting. CITY MANAGER'S REPORT City Manager George Hoffman stated we have completed work on the classification and compensation plan.They will next start considering the budget next week Monday.He encouraged that they get together as a council and management team to insure that we are working on the priority issues of the council. PUBLIC HEARINGS None. OLD BUSINESS None., NEW BUSINESS > None. COUNCIL DIRECTION TO STAFF ON ANY OF THE ABOVE LISTED AGENDA ITEMS None. COUNCIL DIRECTION TO STAFF ON OTHER PROPOSED LEGISLATION OR ACTIONS NEGOTIATE WITH CONSULTING FIRM TO PERFORM PUBLIC SAFETY DEPARTMENT OPERATIONS ANALYSIS REGULAR MEETING OF THE CITY COUNCIL June 17,2003 PAGE 4 OF 9 )City Manager George Hoffman briefed the council on the item.Council has interviewed two firms and they were discussed last night.Staff is seeking direction from the council on whether they would like staff to negotiate with one of the firms,interview additional firms,or do something else. Vice Mayor Eck commented both companies were extremely satisfactory with excellent presentations.However, he feels Carroll Buracker and Associates stand out a little bit as they specialize in law enforcement.They have the experience and he believes they will be an excellent choice. Mayor Coleman and Councilmember Waldron agreed. Councilmember Milkey commented he was concerned about MAXIMUS having won the bid for the City of Chandler.He was concerned that Apache Junction may "play second fiddle"to that audit. Councilmember Insalaco commented he did not have the chance to interview MAXIMUS but after going over both brochures and looking at the information that was given,he was not really impressed with MAXIMUS,but he was Carroll Buracker. Mayor Coleman closed the discussion with no more comments and called for a motion. Councilmember Insalaco MOVED THAT STAFF BE GIVEN THE FOLLOWING DIRECTION REGARDING THE NEGOTIATIONS WITH THE CONSULTING FIRM TO PERFORM THE PUBLIC SAFETY DEPARTMENT OPERATIONS ANALYSIS: BE GIVEN TO CARROLL BURACKER. MOTION. enough direction for staff. Councilmember Sippel SECONDED THE Vice Mayor Eck asked if that was City Manager George Hoffman stated his understanding is that the city attorney will proceed with the REGULAR MEETING OF THE CITY COUNCIL June 17,2003 PAGE 5 OF 9 negotiations,negotiating what he can.and bring back a proposed agreement to the city council for their consideration. City Attorney Joel Stern stated that is what needs to be done. VOTE:Unanimous. The motion carried. NEW APPOINTMENTS/REAPPOINTMENTS TO VARIOUS BOARDS AND COMMISSIONS )City Clerk Kathleen Connelly briefed the council on the item.They had a lengthy discussion last evening on the process to be used for interviewing both returning applicants and new applicants for the various boards and commissions.She believes from that discussion that they wish to interview all the applicants and split them up two weeks apart and that they were not inclined to have a preference for not appointing individuals to more than one board or commission if they want to be on more than one board or commission.She believes they seemed to think i t would be wise in many cases to continue to appoint people to multiple positions.Following those requests.they would be interviewing four of :the groups in two weeks on Monday evening,with appointments the next night,and two weeks later they would be interviewing the remaining groups with appointments the following evening.They would be finished by the middle of July. Mayor Coleman commented that sounded like a good idea to him. Councilmember Waldron agreed,adding they had also talked about getting the members up for reappointment to come in so they could put a name to a face. City Clerk Kathleen Connelly stated that would be all of their applicants. Mayor Coleman closed the discussion and called for a motion. REGULAR MEETING OF THE CITY COUNCIL June 17.2003 PAGE 6 OF 9 Vice Mayor Eck MOVED THAT ALL APPLICANTS FOR THE BOARD OF ADJUSTMENT,LIBRARY BOARD,PARKS AND RECREATION COMMISSION,AND PLANNING AND ZONING COMMISSION BE INTERVIEWED AT THE JUNE 30 WORK SESSION WITH THESE APPOINTMENTS BEING MADE AT THE JULY 1 MEETING; I FURTHER MOVE THAT ALL APPLICANTS FOR THE CONSTRUCTION CODE BOARD OF APPEALS, HEALTH AND HUMAN SERVICES COMMISSION,INDUSTRIAL DEVELOPMENT AUTHORITY, MUNICIPAL PROPERTY CORPORATION,AND PUBLIC SAFETY PERSONNEL RETIREMENT BOARD BE INTERVIEWED AT THE JULY 14 WORK SESSION WITH THESE APPOINTMENTS BEING MADE AT THE JULY 15 MEETING; I ALSO MOVE THAT WE CONTINUE TO APPOINT INDIVIDUALS TO SERVE ON MORE THAN ONE BOARD OR COMMISSION WHEN WE FEEL THAT IT BEST SERVES THE INTEREST OF THE COMMUNITY AND THAT GRADUATION FROM THE CITIZEN'S LEADERSHIP INSTITUTE BE CONSIDERED A PREFERENCE RATHER THAN A REQUIREMENT FOR AN APPOINTMENT. CouncilmeMber Waldron SECONDED THE MOTION. VOTE:Unanimous. The motion carried. SELECTION OF MEETING DATES,TIMES,LOCATIONS,AND PURPOSES Councilmember Milkey MOVED THAT AN EXECUTIVE SESSION AT 6:00 P.M.AND WORK SESSION AT 7:00 P.M.BE HELD ON MONDAY,JUNE 30,2003,IN THE CITY CONFERENCE ROOM AND CITY COUNCIL CHAMBERS RESPECTIVELY; AND THAT AN EXECUTIVE SESSION AT 6:00 P.M.BE HELD ON TUESDAY.JULY 1,2003. IN THE CITY CONFERENCE ROOM. Vice Mayor Eck SECONDED THE MOTION. VOTE:Unanimous. The motion carried. REGULAR MEETING OF THE CITY COUNCIL June 17,2003 PAGE 7 OF 9 INFORMATION AND REPORTS Mayor Coleman commented they have a meeting on the budget next Monday evening at 6:00 p.m.He encouraged anyone with questions to have their questions answered by staff beforehand. ADJOURNMENT )Mayor Coleman adjourned the meeting at 7:30 p.m. Consent Agenda Items are as follows: 1.Acceptance of Agenda. 2.Acceptance of Minutes of Special Meeting of May 27,2003. 3.Acceptance of Minutes of Special Meeting of June 2,2003. 4.Acceptance of Minutes of Regular Meeting of June 3,2003. 5.Recognition of Outstanding Service to the Community by City Employees: Jamie Sullivan;Mary March;and Heather Wright. 6.Consideration of request to reject all bids for Superstition Shadows Park Phase III and to rebid the project. 7.Consideration of request to use Arizona Department of Transportation (ADOT) bid for the purchase of engineering grade,high intensity grade and finished high intensity grade regulatory signs for FY 2003-04 in an amount not to exceed $25,000. 8.Consideration of request to use ADOT bid for the purchase of traffic paint for FY 2003-04 in an amount not to exceed $25,000. 9.Authorization for Presiding Magistrate and City Attorney to formalize Professional Service Agreements for Attorneys of Indigent Defendants for Kirk Karman at a base compensation at $11.040 per year:William Pearlman at a base compensation of $11,040 per year;and Scott McAlister at a base compensation of $7,200 per year. REGULAR MEETING OF THE CITY COUNCIL June 17,2003 PAGE 8 OF 9 10.Consideration of Appointment of Samuel Goodman as Deputy Magistrate and Phil J.Rogers,William E.Perry III,and Rennie J.Reeb as Magistrates Pro Tern to serve during absence of Presiding Magistrate. 10b.Consideration of approval for participation in lawsuit and authorization to enter into an Intergovernmental Agreement for joint NCFE loss recovery. ACCEPTED THIS 1ST DAY OF JULY 2003,BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA. SIGNED AND ATTESTED TO THIS 1ST DAY OF JULY ATTEST: KATHLEEN CONNELLY City Clerk ,2003. DOUGLAS COtEMAN Mayor CITY COUNCIL MINUTES CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the City Council of the City of Apache Junction,Arizona,held on the 17th day of June,2003.I further certify that the meeting was duly called and held and that a quorum was present. Dated this 23rd day of June,2003. / ' KATHLEEN CONNELLY City Clerk REGULAR MEETING OF THE CITY COUNCIL June 17,2003 PAGE 9 OF 9