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HomeMy WebLinkAbout2003-11-04 City Council Regular MinutesCITY COUNCIL REGULAR MEETING NOVEMBER 4,2003 The regular meeting of the City Council of the City of Apache Junction, Arizona,was held on November 4,2003,at the Apache Junction City Council Chambers pursuant to the _notice required by law. CALL TO ORDER Mayor Coleman called the meeting to order at 7:-00 p.m. INVOCATION Councilmemberililkey. gave the Invocation. PLEDGE OF ALLEGIANCE Councilmember Sippel led the Pledge of Allegiance. ROLL CALL Councilmembers Present:Mayor Coleman Vice Mayor Eck Councilmember Dietz Councilmember Insalaco Councilmember Milkey Councilmember Sippel Councilmember Waldron Staff Present:City Manager George Hoffman Assistant City Manager Bryant Powell InterluAssistant City Manager/City Clerk Kathleen Connelly City Attorney Joel Stern Public Safety Director Robert Warner City Engineer Ron Grittman Parks & Recreation Director Jeff Bell Library Director Pam Loui REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 4,2003 PAGE 1 OF 17 Public Works Director Doug Dobson Interim Dev.Services Director Rudy Esquivias Others Present:Associate Planner Steve Abraham Grants Specialist Roger Hacker ACCEPTANCE OF CONSENT AGENDA ) )Vice Mayor Eck MOVED THAT THE CONSENT AGENDA BE ACCEPTED AS PRESENTED;AND THAT WE RECOGNIZE THE OUTSTANDING SERVICE TO THE COMMUNITY BY THE FOLLOWING CITY EMPLOYEES:SUZANNESTRONG AND JANINE HANNA-SOLLEY FOR THEIR WORK IN ORGANIZING THE GAIN EVENT;AND THE PARKS AND RECREATION DEPARTMENT FOR THEIR WORK ON THE MAIN STREET PROGRAM OCTOBERFEST:AND THAT RESOLUTION NO..03-05,A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF. APACHE JUNCTION,PINAL AND MARICOPA COUNTIES,ARIZONA,AUTHORIZING ESTABLISHMENT OF A GOVERNMENTAL PROFIT-SHARINGHDLAWAND TRUST ADOPTION AGREEMENT;REPEALING ANY CONFLICTING PROVISIONS;AND PROVIDING FOR , SEVERABILITY,BE APPROVED;AND THAT THE PROFESSIONAL SERVICES AGREEMENT FOR ORGANIZATIONAL DEVELOPMENT, CONSULTING AND FACILITATING SERVICES WITH KATHY PARKER OF TEAM PERFORMANCE INC.BE APPROVED IN AN AMOUNT ,NOT TO EXCEED $20,000 AND THAT THE MAYOR BE AUTHORIZED TO SIGN THE AGREEMENT AS APPROVED BY'THE CITY ATTORNEY;AND THAT THE APACHE JUNCTION PUBLIC LIBRARY'S REQUEST TO DECLARE DECEMBER 2003 AS "AMNESTY MONTH"BE APPROVED. Councilmember Sippel SECONDED THE MOTION. VOTE:Unanimous. The motion carried. AWARDS,PRESENTATIONS AND COMMUNICATIONS Parks and Recreation Director Jeff Bell briefed the council on the item.He commented a big thank you is owed to the open space task force.He introduced those members in the audience.He introduced Cate Bradley,on loan from the REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 4,2003 PAGE 2 OF 17 National Park Service to assist in the project,and Roger Hacker who provided a leading role for the city.The task force is near the end of the assignment which had them looking at State Trust lands to the north and east of the city to determine which should be considered under the Arizona Preserve Initiative Program.They will present their recommendation to the Parks Commission on December 3,who will then make their recommendation to the city council.He asked Cate Bradley for her comments on the issues. Ms.Cate Bradley,National Parks Service,commented they have learned over the last 18 months that there is a lot of support in the community.They will understand i t a little more deeply with the assistance of the Trust for Public Lands,a national non-profit that will help them to understand the willingness to pay.I t is easy to have a wish,but they need to find out if the financial support is behind this.That information will be coming back to the council. There is a lot of excitement and possibility with the 2,700 acres of State Trust land.The challenging news is that it comes with hard decisions to make about whom on staff should continue working the project,the source of the money to acquire the land,and the regulatory tools needed to protect the investment,including those investments already made by the city.The land use needs to be in harmony now and in the future.They will be back in January or February for council direction.She will continue to work with the city this fiscal year,which ends in September.They need to set in motion things that will need to be tended to in perpetuity.They need to create a "friends"group to help manage,support,and fundraise.They are hesitant to build too much expectation in the community before the council hears the recommendations and comes to their decision.They are engaging partners as much as possible to establish just how big a piece can be bitten off. Mayor Coleman commented one of the questions asked on the survey was if people would support acquisition of State Trust Land in the study area for open space and outdoor recreation.He stated 75 people stated yes,none said no,and 44 did not respond.He commented one of ,the options to fund the open space was for some of the state lands to be sold with_tha.idea that some would be set aside for preservation,whiCh'wobTcren4ance the value of the pieces being sold.He asked if that is still.:pne of the possibilities for funding. Ms.Cate Bradley stated the first tool that they are looking at for acquisition of the recommended lands is under the Arizona Preserve Initiative. This is an authority that has been given to the State Land Commissioner to consider reclassifying some State Trust lands that qualify under various REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 4,2003 PAGE 3 OF 17 specific criteria.The city would have to formulate an application,submit i t and go through a negotiation process with the State Land staff.I t is not cut and dry and they have to reformulate how they are going to do business with this program.If the lands in the application are reclassified by the land commissioner,it takes the lands off the real estate rolls for 5 years to allow the city to develop a required management plan for them and identify a funding source,and it enables the applicant to apply for a funding program that is administered through State Parks that is a 50-50 matching fund for acquisition of only these reclassified State Trust lands.The funding opportunity has a sunset clause to it.In 2011 or 2012,the funding would have to be reappropriated by the state legislature.Currently there is $20 million per year coming from the general funds into the coffers for that program.There is another body of people who are interested in preserving some State Trust lands as open space who are trying to invoke some kind of reform on that part of the mandate of the land department.The goal is to identify clearly which lands are good,strong candidates for that program as we go into the negotiations with State Land so that i t results in a successful application and then the application is written for the 50-50 matching funds. There will still be fifty cents out of each dollar that will need to be raised locally.She added the task force is not only residents of Apache Junction; slightly less than half of the task force is made up of key stakeholders or people who are interested in what will happen on that land,such as those who live in the unincorporated area of Pinal County.There have been some heartfelt discussions on whether Apache Junction should shoulder the burden of this preservation effort when it will really be of regional benefit.The county supervisor's office has been involved in determining how the load could be shared.Supervisor Smith suggested the possibility of an improvement district.I t is to that end that they are asking the Trust for Public Land to help them understand the willingness of the residents to pay within the City of Apache Junction,the willingness to pay of the residents within the unincorporated areas of Pinal County,and the willingness to pay for open space in Gold Canyon.They are trying to present the whole picture of what is the heartfelt intention in this region. Vice Mayor Eck asked if the land could be purchased in sections,such as 10% or 20% at a time. Ms.Cate Bradley commented the task force recognizes that trying to acquire 2,700 acres of State Trust land is not a fiscally responsible recommendation. REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 4,2003 PAGE 4 OF 17 They have developed 3 options that the council will hear about,and each has 3 phases. Vice Mayor Eck commented he understood that as there is Bureau of Land Management land next to some of this land,that the city could put parks on the Bureau of Land Management land to make the whole area looked planned as far as the open space.He was under the impression that they would actually use the land,not have 2,700 acres of open space. Ms.Cate Bradley commented there is a limit on how much development can be done on State Trust lands.Any of the lands acquired under the Arizona Preserve Initiative can only be developed 10% at the maximum.The intention is to leave lands as they are. Vice Mayor Eck asked what an equestrian trail would be considered. Ms.Cate Bradley stated that is a low impact kind of development,like a trailhead. Vice Mayor Eck commented they could then develop the adjacent Bureau of Land Management land more. Ms.Cate Bradley stated they could have more developed parks there.They could have a whole complement of range from very urban recreational opportunity to wilderness opportunity.They could have ball fields on the Bureau of Land Management land. Vice Mayor Eck commented i t is amazing where they are at since the initial concept.The task force has accomplished a great amount. Ms.Cate Bradley stated they have a very impressive citizenry,who are highly committed creative thinkers with courageous visions.She commented i t has been a pleasure to work in this community. Councilmember Sippel commented their decision would be easier if she would just bring a bag of money back with her in January. CALL TO THE PUBLIC REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 4,2003 PAGE 5 OF 17 Mrs.Anita Linker,833 E.Friar Avenue,Apache Junction,addressed the council.She is concerned about drivers driving fast through the neighborhoods.She showed them a sign she had made advising drivers to go , slowly as there were children playing in the area.She was advised that these are not legal.She would like to work:on a ,"Keep Kids Safe"program.She will be attempting to get grants from businesses around the country.I t has been adopted in Phoenix as "Keep Kids Alive; Drive 25".I t has also been adopted in Oro Valley.The current ordinance does not allow these signs to be posted.She commented about promotional material that could be passed out at the schools and auto dealers.The signs would be posted with the grant money she will be receiving.She mentioned the different speed limits in areas of the city. CITY MANAGER'S REPORT City Manager George -Hoffman stated the Barleens have -been coming to the meetings expressing their encouragement that we -work with them to keep them in the community.We are doing so.Ken Simpkins and he have been meeting with Cliff Axt, .their representative.They are working on defining their interest and they have received more time on their other alternative.Staff has.been looking at the tools the city has available to help them locate downtown.He is optimistic about it.Several years ago council emphasized to staff the • need to find more grant monies and bring them into the community.He believes there has been substantial improvement An that area.Library Director Pam Loui was successful in getting an EMPOWER grant;an Electronically Managed Portable On-line Web Education and _Review grant for $38.900 from the state library.That grant's goal is to increase computer literacy skills of adults, especially senior adults ;to learn how to effectively use the public library's electronic resources.Grant funds will allow us to purchase laptop computers that will enable us to turn our library computer room into a portable computer room.They can take lessons on-line.He is proud of Pam and ,staff for their recent successes with grant funds.He added that firefighters are a fellow • governmental jurisdiction and a part of the_community.He thanked Chief Flynn,the fire board,Captain's Andy Kuhn.and Mike Farber,and Firefighters Jeremy Reed and Dan -McKinney for their assistance attheiCalifornia wildfires. PUBLIC HEARINGS CASE PZ-12-03,APPEAL OF THE UNDERGROUNDING OF UTILITY LINES REQUIREMENT AS SET FORTH REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 4,2003 PAGE 6 OF 17 IN THE APACHE JUNCTION CITYCODE,VOLUME II,LAND'DEVELOPMENT CODE,CHAPTER:6, LANDSCAPING. AND SCREENING REQUIREMENTS, ARTICLE 6-1-6(C)4,UNDERGROUNDING OF UTILITY LINES;REQUESTED BY RAND.LSEN ) •• )Associate Planner Steve Abraham briefed the council on the item.This is adjacent to a development site located on the northeast corner of 10th Avenue and Winchester Road.The property is currently has an eight-plex on it.The -existing utility lines on the Winchester side are 69,000 kilovolt lines running north to south and running down the alley of the development are 12 kilovolt lines servicing the development.The applicants are ,requesting council to either interpret.the code:to be applicable only to the lines that are servicing the development and not to underground pre-existing lines in their entirety or to waive the requirement for this development.Staff came up with some pros and cons.The pros would be to alleviate the developer of the construction costs for undergrounding who claims the fees could soar to $300,000.The cons would be the above ground would be a detriment to the aesthetics of the surrounding! area,and,if at some future date the city chooses to underground the utility lines in this area,the city would have to assume the cost of undergrounding on this site.Staff is not offering a recommendation.There are 3 possible courses of •action:waive and not enforce the requirement for this development only and future appeals of this requirement would be handled on a case by case basis and,this -develdpment would only be undergrounding the service;concur with'the requirement and interpret that all utilities be undergrounded adjacent or just as the applicant's are contending to service itself;or any combination of the two options.Staff has provided some possible motions.. Councilmember Sippel asked i f .one of the options is to just underground the lines that come from the main lines to the buildings. Associate Planner Steve Abraham stated i t is not.Those are still required.The option would be to waive the undergrounding of the main lines or change the interpretation all together. Vice Mayor Eck asked how the interpretation reads. REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 4,2003 PAGE 7 OF 17 Associate Planner Steve Abraham stated i t reads "The electric utility,cable TV and all other utility lines for new structures shall be placed underground.Overhead lines are prohibited." Mayor Coleman commented they had a home built just south of his about 18 months ago.They did not have to underground the power lines behind that. home.He asked-mhy this is different than that. -Associate Planner Steve Abraham stated Ordinance 940 applies to commercial and industrial uses.It does not apply to single family. Mayor Coleman asked if they would have to have underground lines for a duplex. Associate Planner Steve Abraham stated they would. Mayor Coleman commented this is on the agenda for direction to staff later in the meeting.He asked how other communities handle this.He stated he would like to see the power lines go away and he understands the difference in the costs,but i t is something they would want to have for the new subdivisions.He thought the recent request was finishing an old subdivision as none of the rest of the subdivision had them and the neighbors were supportive.This is a tough issue for him.He hopes he will get the answer later at the direction to staff item.There were no other questions of staff and he asked the applicant to address the council. Mr.Dustin Jones,Snell & Wilmer, One Arizona Center,Phoenix,addressed the council.When he was first contacted by his client,he told him to underground the lines,an answer his client did not like.They discussed it further and he realized there was some ambiguity here.He gave them copies of the actual project.The power line along Winchester is of significant size.The pictures also showed the power lines in the alley.The initial concern was the cost.He also prepared a matrix of codes and ordinances of 4 different cities.He mentioned the thresholds of these cities.The cities in the east valley have larger transmission lines than the west valley.There is also a waiver provision for REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 4.2003 PAGE 8 OF 17 guidance in their ordinances,including how many power lines were already in the area and the location,height and the relocation to present highways and roads.The power lines here run for miles,so burying them for just a few hundred feet does not seem what the city would want to do and impose the cost on one developer.The Town of Gilbert takes into account the cost to determine if it creates an undue hardship on the developer;that is essentially the case here.They are requesting that the council grant the appeal and waiver and not require the undergrounding of those transmission lines.The lines going down the alley should also be included in that.The power line that is in the alley east of Winchester in the parking area will be very costly to move.They have agreed to underground the service lines to the building.That was his initial interpretation of the ordinance.They are discussing reconfiguring the parking with the planning staff so that they do not have to move the power line in the back alley. Vice Mayor Eck asked the estimate to build the project. Mr.Rand Olsen stated it will cost approximately $390,000,including the land and building, Mr.Dustin Jones stated it will run about $200.000 or so to underground the power lines.That does not include the cost of cutting the ground and sidewalks,paving and patching.That is the bare line estimate. Mayor Coleman asked if the lines running up to the back of buildings in the picture were the service lines,and would not therefore be present in this project. Mr.Dustin Jones stated that is correct. Mayor Coleman stated they will underground those. Mr.Dustin Jones stated they would. They will underground any lines coming to their property.Lines that go around the project and do not impact i t are what they are asking to waive. REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 4,2003 PAGE 9 OF 17 Mayor Coleman asked if the apartments in the pictures were pre -940. ;Associate Planner Steve Abraham stated the apartments down the way hacr .that section of 940 interpreted differently by a previous development services director.There was more administrative leniency when the code was first enacted. Vice Mayor Eck asked if there were any other sites in this area with underground utilities. Associate Planner Steve Abraham stated there are not. Mr.Dustin Jones commented staff should be applauded for allowing council to make this decision. Councilmember Milkey commented they have a picture of conduit coming up out of the boxes like it will be going to the pole. Mr.Dustin Jones stated they took pictures on two different days and they had removed those by the second day. I t had been a mistake by one of the contractors. Mayor Coleman opened the public hearing on the item.There being no one wishing to speak,he closed the public hearing and reopened the item to council discussion. Vice Mayor Eck commented he would put every electric line in the community underground.They are a horrible blight to the community.I t brings the whole area down,but i t is something they will have to follow through in areas where new lines are going in.He believes it would be overwhelming to put this burden on this type of project. They would add another 50% to the cost of the building and that is too much to ask for. Councilmember Insalaco agreed. REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 4,2003 PAGE 10 OF 17 Mayor Coleman agreed,and stated he would probably,say something different if the others had been required to put them underground.At some point they will have to determine whereAhey will start.He then closed the discussion with no further comments from the council and called for a motion. .Vice Mayor Eck MOVED THAT CASE PZ- 12-03,AN APPEAL OF THE UNDERGROUNDING OF.UTILITY LINES REQUIREMENT AS SET FORTH IN THE APACHE JUNCTION CITY CODE.VOLUME II,LAND DEVELOPMENT CODE, CHAPTER 6,LANDSCAPE AND SCREENING .REQUIREMENTS,ARTICLE 6-1-6(C)4. UNDERGROUNDING .OF,UTILITY LINES,REQUESTED:BY RAND OLSEN,BE APPROVED. Councilmember Milkey SECONDED THE MOTION. VOTE:Unanimous. The motion carried. APPLICATION FORA TEMPORARY EXTENSION OF PREMISES ON THE LIQUOR LICENSE OF:ARIZONA JOE'S RESTAURANT FOR 'A ONE -DAY EVENT ON NOVEMBER 8,2003 IN CONJUNCTION WITH THE VETERAN'S DAY HOLIDAY WEEKEND )City Clerk Kathleen Connelly briefed the council on the: item.She stated:thiS is similar to events held in the past.The council has: correspondence from the police department,fire' district and planning divisionAn their packets.with:no objections mentiOned. He has already paid-therequired fee for the.private.event and hassreceived the fOrms for vendors that may:appear-there.Staff's recommendation is for • approval. Mayor Coleman requested the appliCantaddress the council Mr.Joe Vincent Arizona Joe's, addressed:the council.He thanked them andinvited them to attend Mayor Coleman opened-the public • hearing on the item.There being no one •wishing to speak,he ,closed. the REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 4,2003 PAGE 11 OF 17 public hearing and reopened the item to council discussion.There being no discussion,hecalled for a motion. Councilmember Dietz MOVED THAT THE APPLICATION FOR AN EXTENSION OF PREMISES/PATIO PERMIT FOR NOVEMBER 8,2003, FILED BY TINA LOVELADY ON BEHALF OF ARIZONA JOE'S RESTAURANT BE RECOMMENDED FOR APPROVAL TO THE ARIZONA DEPARTMENT- OF LIQUOR LICENSES -AND!CONTROL. Councilmember Insalaco SECONDED THE MOTION. VOTE:Unanimous. The motion carried. OLD BUSINESS None. NEW BUSINESS -None. COUNCIL DIRECTION TO STAFF ON ANY OF THE ABOVE LISTED AGENDA ITEMS None, COUNCIL DIRECTION TO_STAFF ON ..OTHER PROPOSED LEGISLATION OR ACTIONS STREET LIGHT,IMPROVEMENT DISTRICT ASSESSMENTS 2003-2004,DISCUSSION OF FUTURE ASSESSMENT METHODOLOGY • )City .Engineer Ron Grittmaty briefed the council on the item.ThiswasiDresented at the work session a few: weeks ago.There-have been:nb:changes:and fhe still recommends maintaining the old status quo -of apportionment based on value fOr everything existing and the new improvements districts will go with the new method. Councilmember Waldron commented that basically in the calculationstheAifference IsAhirty cents on the. parcels. REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 4,2003 PAGE 12 OF 17 City Engineer Ron Grittman stated i t runs anywhere from a few pennies to about $5.20. Councilmember Waldron stated the total ends up being about a thirty cent difference. •'City Engineer Ron GrittMan stated that is correct.They will not be basically collecting anything different,i t is just how each individual property owner pays.The old method was based on valuation of their property as a percentage of the entire project.The new code allows for the number of units to be divided into the cost of the entire project. Mayor Coleman closed the discussion with no further comments and called for a motion. Councilmember Dietz MOVED THAT THE STREET LIGHT IMPROVEMENT ASSESSMENTS FOR FISCAL YEAR 2003-2004 BE APPROVED, AND I FURTHER MOVE THAT STAFF BE GIVEN THE FOLLOWING DIRECTION REGARDING FUTURE STREET LIGHT IMPROVEMENT ASSESSMENTS:TO BE ASSESSED ON THE AMOUNT OF PROPERTIES IN THE DISTRICT AND BE DISTRIBUTED EQUALLY ON ANY NEW FUTURE DISTRICTS. Councilmember Sippel SECONDED THE MOTION. VOTE:Unanimous. The motion carried. SCHEDULING A JOINT WORK SESSION WITH THE PLANNING AND ZONING COMMISSION )There was general discussion on the date,length and whether a facilitator would be needed for the work session. Mayor Coleman closed the discussion and called for a motion. REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 4,2003 PAGE 13 OF 17 Councilmember Waldron MOVED THAT STAFF BE GIVEN THE FOLLOWING DIRECTION REGARDING A JOINT WORK SESSION WITH THE PLANNING AND ZONING COMMISSION:TO BE HELD ON JANUARY 24,2004,AT 8:00 A.M. IN THE CONFERENCE CENTER. Councilmember Sippel SECONDED THE MOTION. VOTE:Unanimous. The motion carried. DISCUSSION ON CITY REQUIREMENTS FOR UNDERGROUND UTILITIES )Mayor Coleman commented he would like staff to check with other agencies to see how their staff comes up with. their decisions. City Manager George Hoffman commented they need to find out how they deal with an area that has existing lines and what their long term strategy is.They need some interpersonal discussions with their staff. Councilmember Dietz commented he would like to see them look at the ordinance and the wording of the ordinance. It does state electric utility,cable TV,and all other utility lines for new structures shall be placed underground.The wording needs to be more specific for what is expected. Vice Mayor Eck asked if they have any underground requirements for the newer areas.He thinks they should in those areas where it would not be a huge cost for the developer. City Engineer Ron Grittman commented it would be internal to the development of a new subdivision.The question he has is about smaller lines on section line roads.Several new subdivisions have come in in the past five years where the lines were not put underground on section line roads. REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 4,2003 PAGE 14 OF 17 Councilmember Dietz commented this needs to be in order before the development begins south of the freeway.The developers would have to put the lines underground from the beginning.They need to have laid out in the ordinance exactly what is to be done. Vice Mayor Eck commented frequently when lots are split the developer puts the lines underground.He believes i t should be a requirement on lot splits if that is all i t is.I t should not be a bargaining tool,but a requirement. Councilmember Waldron commented the other ordinances talk about undue hardships and minimal benefits.He would like to see that better defined so that it cannot be brought to the council every time.They have to start doing this at some time and close some of the options.The more they are left open,the more appeals will be seen. Mayor Coleman closed the discussion and called for a motion. Councilmember Waldron MOVED THAT STAFF BE GIVEN THE FOLLOWING DIRECTION REGARDING CITY REQUIREMENTS FOR • UNDERGROUNDING UTILITIES:THAT WE RESEARCH AND COMEBACK TO THE COUNCIL WITH SOME PROPOSED LANGUAGE ON UNDERGROUNDING UTILITIES BASED ON WHAT OTHER CITIES DO AS FARAS THEIR ORDINANCES ARE CONCERNED;AND THAT THERE BE SOME OPTIONS AVAILABLE THAT WE CAN LOOK AT AS FAR AS IN ORDINANCES TO CLARIFY OUR ORDINANCE: Councilmember Dietz SECONDED THE -MOTION. VOTE:Unanimous. The motion carried. SELECTION OF MEETING _DATES., .TIMES,LOCATIONS,AND PURPOSES Cduncilmember Dietz MOVED THAT AN EXECUTIVE SESSION AT 6:00 P.M:AND WORK SESSION AT 7:00 P.M.BE HELD ON MONDAY,NOVEMBER 17,2003,IN THE ,CITY CONFERENCE ROOM AND CITY COUNCIL CHAMBERS RESPECTIVELY: REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 4,2003 PAGE 15 OF 17 AND THAT AN EXECUTIVE SESSION AT 6:00 P.M.BE HELD ON TUESDAY,NOVEMBER 18,. 2003 IN THE CITY CONFERENCE ROOM. Councllmember Milkey SECONDED THE MOTION. VOTE:Unanimous. The motion carried. INFORMATION AND REPORTS Councilmember Waldron reminded everyone that November 11 is Veterans'Day and the parade willHstart at the focal point at 9:00 a.m.,to be followed by :a ceremony at the gazebo at 11:00: a:m and live music at noon.'Therewill be food.and:displays on hand.1 ADJOURNMENT meeting at:8:08 p.m: )Mayor Coleman adjourned the :Consent Agenda -Items are as follows: 1.Acceptance of Agenda. ,2.Recognition -of Outstanding ',Service to the Community by City Employees:: Suzanne Strong:Janine Hanna-Solley and Parks andRecreation Department. 3.Consideration of Resolution -NO.03A5,Authorizing ICMA Profit Sharing Plan and: Trust ("401(A),Retirement Plan").. 4.Authorization : to enter into, a:Professional Services Agreement with Kathy' Parker ofTearmPerformance; Inc.to provideJrganizational consulting - services in :anHamount.not to exceec[:$20-:000fand•authorization for Mayor to 'sign the agreement as.approved by'City„Attorney. 5.Consideration of request-to: approve an "Amnesty Month" for •December2003.at the Apache JunctioniPublic Library. REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 4,2003 PAGE 116 OF 17 ACCEPTED THIS 2ND DAY OF DECEMBER ,2003,BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA. SIGNED AND ATTESTED TO THIS 2ND DAY OF DECEMBER ,2003. ATTEST: KATHLEEN CONNELLY City Clerk DOUGLAS CqtEMAN Mayor CITY COUNCIL MINUTES CERTIFICATION I hereby certify that the foregoing minutes we a true and correct copy of the minutes of the regular meeting ofthe City Council of the City of Apache Junction,Arizona,held on the 4th day of November-,2003.I further certify that the meeting was duly called -and held and that a quorum was present. Dated this 18th day of November,2003. KATHLEEN CONNELLY City Clerk REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 4,2003 PAGE 17 OF 17