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HomeMy WebLinkAbout2003-12-02 City Council Regular MinutesCITY COUNCIL REGULAR MEETING DECEMBER 2,2003 The regular meeting of the City Council of the City of Apache Junction, Arizona,was held on December 2,2003,at the Apache Junction City Council Chambers pursuant to the notice required by law. CALL TO ORDER •Mayor Coleman called the meeting to order at 7:00 p.m. INVOCATION Councilmember Waldron gave the Invocation. PLEDGE OF ALLEGIANCE Councilmember Milkey led the Pledge of Allegiance. ROLL CALL Councilmembers Present:Mayor Coleman Vice Mayor Eck Councilmember Dietz Councilmember Insalaco Councilmember Milkey Councilmember Sippel Councilmember Waldron Staff Present:City Manager George Hoffman Assistant City Manager Bryant Powell Interim Assistant City Manager/City Clerk Kathleen Connelly City Attorney Joel Stern City Engineer Ron GrIttman Library Director Pam Loui Public Works Director Doug Dobson Interim Dev.Services Director Rudy Esquivias REGULAR MEETING OF THE CITY COUNCIL DECEMBER 2,2003 PAGE 1 OF 22 Others Present: ACCEPTANCE OF CONSENT AGENDA Associate Planner Steve Abraham Grants Specialist Roger Hacker CDBG Administrative Assistant Melinda Larson Senior Commander Dan Scott CONSENT AGENDA BE ACCEPTED AS PRESENTED. MOTION. VOTE:Unanimous. The motion carried. AWARDS,PRESENTATIONS AND COMMUNICATIONS )Vice Mayor Eck MOVED THAT THE Councilmember Dietz SECONDED THE Assistant City Manager Bryant Powell commented staff has been having Salt River Project give quarterly updates on the Build Out Browning Project.They are here tonight to present where they currently are on the project. Mr.Dan Hawkins,Salt River Project,gave a presentation and update regarding the Palo Verde to Southeast Valley/Build Out Browning Project.This is part of the Central Arizona Transmission Study.He gave a history of the implementation of the study.He showed where the two 500 KV transmission lines will be installed.The two projects are on separate timelines.They are about to submit the SCC application to the state power plant transmission line siting committee for the Palo Verde to Pinal West line later this month, with the hearings being in January or February.They will file the application for the Pinal West to Southeast Valley line subsequent to the approval of the former one.He commented most people do not want power lines in their neighborhoods. Vice Mayor Eck suggested they be put underground. Mr.Dan Hawkins commented there is the relative cost of trying to underground a 500,000 volt line. Vice Mayor Eck asked how much that might be per mile. REGULAR MEETING OF THE CITY COUNCIL DECEMBER 2,2003 PAGE 2 OF 22 Mr.Dan Hawkins stated an above ground line of this magnitude costsi$750,000 to $1,000,000 per mile.You would have to multiply that by 15 to 20 for 500 KV.I t is easier to put 12 KV underground thanAhe larger magnitudes.I t is primarily a matter of cost.The corridors bring some benefit as they have been utilized by municipalities and developers as attractive linear features such ,as trails and.other access points-.It creates open space.At the start of this project,they had over 12.000 miles of possible alternatives..They had public open houses to develop environmental and siting criteria.They tried to meld everything, together to weave an alternative to have the minimum amount of conflict with sensitivities to the concerns of the public.They are now going through their finalAnalysis in order.to prepare the application. These .alternatives will be presented and through the hearing process the citizens of Arizona havethe.opportunitY to participate and provide additional concerns and issues to the siting committee.The siting committee formulates a recommendation on a final alternative that goes to the Corporation Commission,who then either approves it or has them do more research on the project.-Additional components to get the energy down to usable form will be done in the southeast valley once this is begun.They will have to interconnect the towers with substations : to then interconnect with the lower magnitude lines.Two new substations will be needed to serve the growth in this area.One will be adjacent -to the Central Arizona Project Canal wHere it intersects with the 500 KV lines. Councilmember Dietz asked what the road alignment would be for the substation along the Central Arizona Project Canal. Mr.Dan Hawkins stated i t is between Pecos and Pima Roads.They have given themselves 3 square miles in there to do the detailed analysis.The station sits upon 50 -acres.The physical features will determine the actual site along with other issues in the area.They would prefer to have i t up against the canal and let the remainder of the area be developed. Councilmember Insalaco asked how they get permission for the easements from the state trust lands due to the flood district,or was that one of the issues he was talking about. Mr.Dan Hawkins stated i t is one of the issues.He continued with comments that they have presented this information in the past and they feel that there is a rare opportunity in this area in conjunction with the city and other entities that have an interest to put some scope on the requirements for REGULAR MEETING OF THE CITY COUNCIL DECEMBER 2,2003 PAGE 3 OF 22 electrical needs to handle the growth.This is only an initial attempt to identify the growth rates and demands calling for substations that will have to serve the area to the edge of their service area.There is the potential for six additional KV substations that will be required,and they have to be interconnected with the lines.They are trying to develop a long range plan model addressing transportation,electrical and infrastructure requirements. They need to continue to work collectively with the developers.I t is proactive to have the corridors and lines already planned,and -i t is like an electrical freeway. Councilmember Dietz asked if the 230 KV drops down to the 69 KV and then feeds out. Mr.Dan Hawkins stated it does.You cannot drive more than 2 to 4 miles in their area without running into a 69 KV line. Mayor Coleman asked if the new substations would be like what is across -the street from the _high school. Mr.Dan Hawkins stated those are residential substations,and those occur about .every 4 square miles,depending on density and load.There are some industrial customers that have a dedicated substation to themselves. Mayor Coleman asked how many acres would be needed for those 6 substations. Mr.Dan Hawkins stated a 230/69 substation typically sits on from 35 to 50 acres.A residential substation sits on 200'by 200'. Assistant City Manager Bryant .Powell.,asked how big the one is at Browning. Mr.Dan Hawkins stated i t is 48 acres. Assistant City Manager Bryant Powell asked if that was comparable to these six. Mr.Dan.Hawkins stated i t is not.Browning is a 500/230/69;there are three different facilities on that site.They do try to co -locate as often as possible.He commented they are willing at any time to start talking details as they have a lot of work going on out here and they see things being pushed past the Central Arizona Project Canal. REGULAR MEETING OF THE CITY COUNCIL DECEMBER 2,2003 PAGE 4 OF 22 Mayor Coleman asked if they purchase the right-of-way or does State Land give it to them. Mr.Dan Hawkins stated State Land does not give them anything. Mayor Coleman asked if it is an easement. Mr.Dan Hawkins stated i t is an easement with a renewable lease. Mayor Coleman asked if they still own the land. Mr.Dan Hawkins stated they do.They try to work with them.Federal lands also have renewable leases.For private lands they obtain an easement in perpetuity.He commented there will be more to come in the future. CALL TO THE PUBLIC Mr.Jimmy Eidson,1309 W.15th Avenue,Apache Junction,addressed the council regarding the new city complex.He commended the council for the plan.He thinks it will be something the community can be proud of.He added he would have liked to have been at the 25th anniversary celebration but he did not get an invitation.He believes he should have been invited as a past council member.He commented on the problems in the police department and suggested they contact the first chief of police for valuable information on a lot of things. Mr.Dan Wald,3400 S.Ironwood Drive,Apache Junction,addressed the council regarding a response Councilmember Waldron made in the newspaper which recommended people come to Apache Junction and possibly find out what is really going on.He commented on the homeless that were fed at Doug and Mickie's Café that were served by Bill Virtue and members of the Apache Junction Police Department Officers Association,which did not make the paper. He added Octoberfest and the assistance of Sergeant Elkins at many events did not make the paper.Sandie Smith's attendance at a reading program did not make the paper.He would like the writer from the Arizona Republic to come to Apache Junction and see the people that are active and making the city better. The good things do not get published;the only things seen are the bad things. He commended Councilmember Waldron for his response. REGULAR MEETING OF THE CITY COUNCIL DECEMBER 2,2003 PAGE 5 OF 22 Mayor Coleman apologized to Mr.Eidson for his not receiving an invitation. He had understood that the council had asked that all former mayors and council members be invited to the birthday party and groundbreaking.The invitation did not have an RSVP sO they did not know who would be attending and who would not,or who received an invitation or who did not.He would have liked to have had him there with them as he had served on the council with him earlier. Vice Mayor Eck apologized and stated he did not believe he was intentionally missed.He should have received an invitation and there must have been a mistake. CITY MANAGER'S REPORT City Manager George Hoffman welcomed all the members from the Citizens Leadership Institute.He apologized to them for missing their last session where he was supposed to speak but a matter came up that he had to attend to. He hoped he would be invited back to speak to them.He then publicly expressed his thanks to City Clerk Kathleen Connelly for her serving as Interim Assistant City Manager since December 1,2002,which assisted in allowing them to successfully transition from the previous city manager during the time when the city manager's office was down a position.She served a key role in many projects,such as the police audit.He is most grateful for her guidance and counsel.She has demonstrated she has a willingness to do what it takes and has a deep love for the community.She will be returning to her role as City Clerk and he thanked her for her assistance. PUBLIC HEARINGS PROPOSED ORDINANCE NO.1189,PZ-9-03,MAJOR PLANNED DEVELOPMENT AMENDMENT REQUEST BY HARISH RAI ON BEHALF OF APACHE JUNCTION MOTEL PARTNERS,LLC,TO AMEND THE PREVIOUSLY APPROVED SIGN PACKAGE FOR THE SUPER 8 MOTEL DEVELOPMENT SITE FOR THE PURPOSE OF INCREASING THE HEIGHT OF THE DETACHED PYLON SIGN FROM 35'TO 45'IN HEIGHT AND ADD A SECOND 12 SQ.FT.SIGN TO THE EXISTING PYLON SIGN,EXCLUSIVE ONLY TO SUPER 8 DEVELOPMENT SITE REGULAR MEETING OF THE CITY COUNCIL DECEMBER 2,2003 PAGE 6 OF 22 )Associate Planner Steve Abraham briefed the council on the item.He stated this is located on 29th Avenue in the Idaho and Superstition commercial subdivision,also known as the Idaho Business Park.Staff presented facts and numbers on how the sign would compare to the location of other signs in the community,the heights of the overpass and the adjacent grade.The sign package for this development goes above and beyond what a typical business would get in the community,such as the freeway sign and the off -site signage.The sign package previously approved was the result of a compromise with debate on the height of the sign. In addition,the contrasting colors of the sign against the mountains allows it to be clearly recognized from Ironwood Drive eastbound and Goldfield Road westbound.If the request is approved,there will be more visibility for the site.However,it would be the second tallest sign in the community next to Earnhardt's,i t is exclusive to the motel site,and it might encourage an atmosphere of competing signage within this development and in other areas. There are no vertical pylon -type signs located in the Superstition Freeway corridor from Stapley to Kings Ranch Road except in Apache Junction between Idaho and Tomahawk.Approval would increase the height of this sign while the businesses in this development already enjoy additional signage not available to other businesses in other areas of the community.The applicant is stating their business is suffering due to inadequate signage,and i t is the reason for this request.Staff believes the lagging business may not be a function of sign height but of the lack of development in the surrounding area of the subdivision.The business park has not developed like everyone thought i t would.There are only two businesses there.He had provided handouts showing the viewpoints from different parts, of the freeway,which were provided by the applicant.Staff asked council to consider the long term goals for the area. The general plan considers the protection of the view shed as objective number one.Staff asked council to consider if this signage is reasonable for this location and consistent with the desired image of the city.Staff is recommending the council approve the 12 sq.ft.cabinet sign with the AAA logo but deny the increased sign height.The ordinance reflects that recommendation,which is also the recommendation of the planning and zoning commission.Stipulations outline the sign height stays at 35',permits must be drawn for the installation of the •other sign,and the 12 sq.ft.sign must look exactly like what has been presented to council. Mayor Coleman requested the applicant address the council. REGULAR MEETING OF THE CITY COUNCIL DECEMBER 2,2003 PAGE 7 OF 22 Ms.Juli McDaid,representing the Apache Junction Motel Partners,addressed the council.She provided council with some survey cards stating some customers did have trouble finding the location.They ranged from May to December date -wise.Each individual stated they could not see the sign very well,and several complained before they were asked.She believes i t is an issue.Some commented they bypassed the turn off and had to:go down to Tomahawk and come back.She gave a powerpoint presentation showing pictures of the current sign,computer -generated signs, the off -site signage,visibility photos from the freeway and Idaho Road,the signs for all of the businesses in the development;and a photo of the proposed cabinet sign.At certain distances the Super 8 sign looks almost like an attached roof sign.It was suggested by then Vice Mayor Surra that they change the location of the sign as opposed to increasing the height to offer some options.They would still have a problem with an attached sign with the view eastbound.While the development of the site may be a factor, the Super 8 people have -no control over its development.They are looking for ways to insure -good visibility and stimulate their business.She understands the city trying to preserve the mountain view and keep low profile signs a priority,but the council must realize the impact detached signage has on a business,especially at this site.This issue was a major concern in the original minutes.Several -councilmembers stated, it was important not to place too many restrictions on commercial development as it can be stifled,but i t is a priority not to infringe on people's views.She does not think raising the sign height 10'will create a major impact on the view.She believes there has already been a precedent set within this freeway corridor with signage.They would like the same opportunity as other local businesses to attract customers.She commented the planning and zoning commission related some issues to them regarding Arizona Department of Transportation freeway signage.They have looked into it.If they put signage on either:side of the freeway,it would cost them $2,700 per year.They are looking into doing that.However,they would-like to stimulate their business with the increased sign height and cabinet sign as well..They have advertised in several monthly publications,newspapers,and worked with the Chamber of Commerce yet their business is still down.'They ,believe a more visible sign will help. Harish Rai,general manager of the Super 8 Motel,addressed the council.He commented the motorists are stating i t is hard to see the Super 8 sign.He believes the AAA sign will be enough- for the visibility of the signage. REGULAR MEETING OF THE CITY COUNCIL DECEMBER 2,2003 PAGE 8 OF 22 survey cards came in. between May 2003 and December: guests checked in during that time. Councilmember Waldron asked when the Ms..J01 McDaid stated they came in Councilmember Waldron asked how many Mr.Harish Rai stated they had 700 to 900 per month:he estimated 725 per month. there are seven cards. Councilmember Waldron commented Ms.Jull McDald stated that is• correct.Those are the people who took the time to fill them out. Mayor Coleman opened the public hearing on the item.There being no one wishing to speak,he closed the public hearing and reopened the item to council discussion. Councilmember Waldron commented he does not see a need for the additional signage.He was opposed to the Earnhardt sign and he knew people would come back to argue signs because of the Earnhardt sign.After the work session he was handed a drawing from an anonymous artist showing what the mountain would look like with all of these signs in front of it.He thinks that is eventually where they will go if they allow the sign war to continue.The businesses across the street from Super 8 came before the planning and zoning commission with the same argument.They need to regulate the heights that are allowed.. Mayor Coleman commented he would like to explain the_Earnhardt'sign.The council had wanted to negotiate with the height of the sign and they were not sure of the height on the non- mountain side of the freeway.The development agreement stated the sign was not to exceed a height of 80'.The Earnhardt group at that meeting understood that the council wanted to negotiate the point,but when it was given to Tex ' he saw the signwas not to exceed 80'and made the sign 80'.He had already ordered the sign and was ready to put i t up by the time he was told by his REGULAR MEETING OF THE CITY COUNCIL DECEMBER 2,2003 PAGE 9 OF 22 staff that he should have waited.They were ready to open.It was a mistake that the city ate. Councilmember Dietz commented he is worried about the other 3 lots that have not been developed yet.He is concerned about what the other 3 will want for signs if a 45'sign is allowed here:if there will be competition or one sign blocking another. Vice Mayor Eck commented they need a permanent freeway corridor policy so they do not have to go through these on an individual basis.He does not receive too many phone calls on issues any more,but he did on this issue.People are concerned about protecting the mountain.He is pro -business and the businesses need to be supported as much as possible,but this signage has come to a point where if it continues,i t will not be what the city wants once i t is developed.They will continually have to fight it.He does not mind the signs heading west,but they do block the view of the mountain eastbound,and that is the public's concern. Mayor Coleman closed the discussion with no more comments.He asked if the ordinance is written according to the planning and zoning commission recommendation. stated i t is. Associate Planner Steve Abraham Mayor Coleman called for a motion. Councilmember Waldron MOVED THAT ORDINANCE NO.1189 BE READ BY TITLE ONLY AND THE READING OF THE ENTIRE ORDINANCE BE WAIVED. Councilmember Milkey SECONDED THE MOTION. VOTE:Unanimous. The motion carried. City Clerk Kathleen Connelly read the ordinance by title only. REGULAR MEETING OF THE CITY COUNCIL DECEMBER 2,2003 PAGE 10 OF 22 Councilmember Waldron MOVED THAT ORDINANCE NO.1189,AS READ BY THE CITY CLERK,BE APPROVED. Councilmember Dietz SECONDED THE MOTION. VOTE:Unanimous. The motion carried. Mayor Coleman called for a ten minute break. Mayor Coleman reconvened the meeting. PROPOSED ORDINANCE NO.1090,PZ-11-03, MAJOR PLANNED DEVELOPMENT AMENDMENT REQUEST BY JULI MCDAID ON BEHALF OF BUD AND JOAN MITCHELL FOR APPROVAL OF AN AMENDMENT PROPOSING AN 8,000 SQ.FT.SITE EXPANSION TO INCLUDE PARKING AND STORAGE AREAS ON A CI-1/PD ZONED PROPERTY LOCATED SOUTHWEST OF THE 22ND AVENUE AND COCONINO DRIVE INTERSECTION )Associate Planner Steve Abraham briefed the council on the item.The applicants had a major planned development request in May 2000 for a 12,000 sq.ft.commercial and residential painting business.Particular landscape and screening requirements were specified,including a 19'landscape setback and an earth tone stucco exterior on all exterior building elevations.This new plan is an expansion to the south of the previously approved plan.Changes from the previous plan include an 8'wall along the western property line and the corresponding 10'landscape strip will be extended 50'to the south,the landscape strip will be planted with one 15 gallon -sized tree every 15',a 19'6"landscape strip along Coconino will be extended 50'south and will be designed to match the previously approved landscape plan,the trash dumpster will be located to the southwestern corner of the development and will be accessed through the yard off of Coconino,and the 3 wall previously located on the southern edge of the parking lot will be raised to 6'.The amendment provides additional REGULAR MEETING OF THE CITY COUNCIL DECEMBER 2,2003 PAGE 11 OF 22 parking and room for expansion at a future date.The proposed plan meets all of the landscaping and screening codes and they are not requesting any waivers or deviations from standard development requirements or improvements.The final improvements will meet all applicable codes and ordinances.They intend to extend any necessary public improvements from the existing site south.The planning and zoning commission recommended approval unanimously and staff also recommends approval.One of the stipulations states that the gate on the western property line shall be used for emergency purposes only.The fire department had requested a gate be installed there for fire access only.The submitted plans must look substantially like this plan when they submit for permits,and the three parcels must be combined prior to permit issuance. Councilmember Waldron asked if they need to mention anything about the gate in the rear in the motion. Associate Planner Steven Abraham stated i t is covered in the fifth stipulation.He stated the sixth stipulation does not allow commodities to be stacked above the screen height. Mayor Coleman requested the applicant address the council. Ms.Jull McDaid,representing the applicant,addressed the council.She stated the owners are aware of the restriction on the rear gate.They will be purchasing a knox box and will be giving a key to the fire department.They will not be retaining any keys for themselves.The applicants have been in business many'years and wish to remain here.She believes the design is in the best interest of the owners, the neighbors and the city.She requested their approval of the plan. Councilmember Dietz commented i t looks like a nice project. Mayor Coleman opened the public hearing on the item.There being no one wishing to speak,he closed the public hearing and reopened the item to council discussion. Vice Mayor Eck asked if the electric lines were an issue. REGULAR MEETING OF THE CITY COUNCIL DECEMBER 2,2003 PAGE 12 OF 22 Associate Planner Steve Abraham stated it was not when it was originally approved. Vice Mayor Eck commented i t is .a good development.He thinks when they combine these small properties together they get a good development. Mayor Coleman closed the discussion with no further comments and called for a motion. Councilmember Insalaco MOVED THAT ORDINANCE NO.1190 BE READ BY TITLE ONLY AND THE READING OF THE ENTIRE ORDINANCE BE WAIVED. Councilmember Dietz SECONDED THE MOTION. VOTE:Unanimous. The motion carried. City Clerk Kathleen Connelly read the ordinance by title only. Councilmember Insalaco MOVED THAT ORDINANCE NO.1190,AS READ BY THE CITY CLERK,BE APPROVED AND ADOPTED. Councilmember Dietz SECONDED THE MOTION. VOTE:Unanimous. The motion carried. FISCAL YEAR 2004 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)STATE SPECIAL PROJECTS (SSP)FUND PROPOSED PROJECTS )Councilmember Waldron declared a conflict of interest and left the council chamber during this item. REGULAR MEETING OF THE CITY COUNCIL DECEMBER 2,2003 PAGE 13 OF 22 Grants Specialist Roger Hacker briefed the council on the item:This is the next step in the public input , process to determine these projects that possibly could go forward as a CDBG State Special Project due next July.He will give them information they are mandated to share by the federal government.There are alsolflembers of the health and human services commission in attendance to give their recommendation on the projects they would like to see make the short list for projects to receive further research.Staff will report back on those projects on January 20.Council may also hear other ideas to ,be considered at this public hearing.Staff will be looking for direction on which'projects i t should research prior to January 20 to make the short list for submission.On January 20 _council will make its final recommendation to staff on which projects need to be prepared for grant applications.He gave a pOwerpoint presentation on the program including its establishment and purpose:the State Special: Project Fund and the amount communities are eligible for,the 2003 applications,special conditions on this grant,the types of projects that cbuld be funded,that it must benefit low to moderate _income residents,only one application will be funded,the process timeline,the definitions for low to moderate income residents,the areas of the city that are low to moderate. income,target groups,the technical: assistance staff will provide to the public,the grievance process,eligible projects;the city process of the grant,and the steps remaining in_the process inclusive of this meeting. There have been 3 or 4 different categories with projects submitted:thusJar. Community transportation,housing ownership,rehab of ,an apartment facility for people that are mentally ill,medical. van,rehab of the existing library building,site built homes,city housing rehab program,rehab for aliomeless shelter,youthprogram,expansion of the city's housing rehab program,and revitalization of the Old Town neighborhood area were all submitted under the social services :category.Economic development projects submitted included enhancement of the Grand Hotel, Grand Hotel accessibility,rehab of building for economic development and economic development package in the downtown area.Some capital projects suggested were the purchase of a bookmobile, .a mobile stage for parks and recreation,communication system to link the police department and public works,and a road grader.Infrastructure projects . included street -paving projects,an animal control facility, street projects and adaptive devices for the multi -generational center. CDBG Administrative Assistant Melinda Larson thanked the *commission members -for their assistance throughout the process.She briefed the council on the process.Grants staff met with REGULAR MEETING OF THE CITY COUNCIL DECEMBER 2,2003 PAGE 14 OF 22 the department directors on the program on October 7,soliciting projects from staff.The health and human services commission convened a public meeting on October 14 wherein the public received information on the program and then identified community needs,possible projects,and then voted on the projects with the results in the staff report.The commission met with staff on November 12,conducting interviews with various agencies proposing projects, discussing the projects and formulating their recommendation. Health and Human Services Commissioner Stacey Gyenizseaddressed the council.She stated the criteria used to select the projects were to determine if the project was eligible under CDBG guidelines,if it was a priority in city planning documents or council documents,and how many low or moderate income residents would the project serve. Vice Chairperson Joyce Payne of the Health and Human Services Commission addressed the council.She stated they wished to recommend two of the projects.Their first recommendation is the proposed library project for $300,000.It will convert the existing lobby and senior center into usable space and purchase the equipment necessary to institute a self -checkout system.The project was selected as it would service a large number of city residents and it was consistent with priorities established in existing planning documents.Their second recommendation is to purchase vehicles for community non-profit agencies for $207.327.This project would purchase 3 mini -vans,2 sedans,1 mini -bus and 1 Arizona Disabilities Act compliant mini -van for use by 5 community non-profit agencies.The agencies serve clients that have physical or emotional disabilities,are victims of domestic violence,are young people,have.low to moderate income,or are senior citizens.This project was selected because i t would serve a large number of city residents and it was consistent with priorities established in existing planning documents.This recommendation would be contingent upon the participating agencies being able to provide the necessary documentation for the grant application and covers only the agencies referenced in the executive summary,namely,the Community Alliance Against Family Abuse,Apache Bravo Young Marines,Central Arizona Council on Development Disabilities,Salvation Army of Apache Junction,and the Superstition Mountain Mental Health Center. Grants Specialist Roger Hacker commented the Health and Human Services Commission did an incredible job.He REGULAR MEETING OF THE CITY COUNCIL DECEMBER 2,2003 PAGE 15 OF 22 reminded the council that staff will be looking for direction from the council on a short list of projects to research for possible submission to betrought back on January 20,2004. Vice Mayor Eck asked if those projects have to be city project items or just what is presented.He wanted to know if the projects on attachment 3,the street projects,could also be submitted. Grants Specialist Roger Hacker stated i t can be any of the projects previously identified in their staff reports or if there is something else not on the list that they would like to find out about,if the project is eligible.' Vice Mayor Eck asked what the total dollars are. Grants Specialist Roger Hacker stated $300.000 is the maximum that can be applied for. Vice Mayor Eck asked how the vehicle purchase would work. Grants Specialist Roger Hacker stated it would be similar to the process entered into for the expansion of the Food Bank.Those non-profit organizations would be considered sub- recipients.The city would submit the grant,staff would monitor their compliance and recordkeeping,they would receive the vehicles and have ownership of them,and they would be responsible:for insurance,maintenance, staff and all of those things. Councilmember Slope]asked if he was recommending that they submit two applications and see which one the city gets. Grants Specialist Roger Hacker stated he is not recommending that.The city can submit more than one project,but they will only get one project funded..The last time they went through this process council gave staff about a half a dozen projects to research.Staff needs a short list of those projects they would like staff to REGULAR MEETING OF THE CITY COUNCIL DECEMBER 2,2003 PAGE 16 OF 22 research and i t can include the Health and Human Services Commission's suggestions and any other project in the staff report or any other project not in those documents. Councilmember Milkey commended the • Health and Human Services Commission for their time and talent in putting their list together.He recommended the council take their recommendation and direct staff to conduct research for those two projects and not muddy the waters any further. Vice Mayor Eck asked i f i t is just one or the other;he thought last time that they could have two projects or three at the most. Grants Specialist Roger Hacker stated they could submit as many projects as they want.Given the amount of work that goes into a project,he would not suggest an endless amount of projects. Vice Mayor Eck asked if they could split two projects: Councilmember Dietz stated they can only get money for one project. Vice Mayor Eck commented he had thought they could get monies for more than one project. Mayor Coleman opened the public split two projects. only get money for one project. hearing on the item. Mr.Louis Babin,2191 S.Belair Road,Apache Junction,addressed the council.He suggested the sewer system hook-up program.He does not know what it entails or if there is a cost to the low or moderate income people now.He is aware of people in Royal Palm that are not connected even though the sewer runs in front of their homes as they did not want to pay the up front costs all at once.As they are required to hook up,they will probably not say anything to ask for help as they do not want to be forced to pay the fee.He commented the city had a vote on the sewer system a few years ago and it was voted down,but that the city REGULAR MEETING OF THE CITY COUNCIL DECEMBER 2,2003 PAGE 17 OF 22 proceeded with i t anyway for safety reasons due to septic tanks that were not . being properly taken care of,causing effluent to get into the city water wells and creating a health concern.The concern is still there if there are still septic tanks around the wells.He believes connecting these houses to the sewer system would be a win -win situation.There would be additional fees coming into the sewer system,the safety issue would be.addressed,and the property value would increase.I t also might assist in future annexations i f those homeowners did not want to pay for connecting to the sewer system;i t would give them one less reason to decline annexation.He is not sure how many homes that would cover.He-thinks_this would be an important thing to do for thoselow-income residents.- 'Ms.Christy Johnson,representing• the Apache Junction Transportation Needs Committee,addressed the council. She thanked the council and commission for considering their proposal_She also thanked the partners and supporters in city -staff.She stated' transportation -is the key factor in accessing programs that.arethere.for the , low to moderate 'income residents.This proposal-will.increaseaccess to:those - services by removingtransportation-barriers,directly -impactingour youth-, persons-with physical and -mental disabilities,the elderly popuIatimand victims.of Aomestic.violence.She reassured them that ea-Ch'nonprofit agency is prepared toiwork,withAhe city to provide any:documentation.neededAomove forward with the grant-. Mayor Coleman closed the public hearing with noone,elsewishing to speak and ,reopened the'item.to council discussion: Councilmmember Dietz commented he, believed: they,had looked.into,the sewer issue earlier.As these monies have to bei.usechNithin a year's time,he asked what the ramlfications Would be if it was -applied to sewer problems and i t -was not used by the deadline,or if it: is possible todo something like that.. Grant's Specialist: Roger Hacker stated it would be considered a -housing rehab-project.They would have to pre -select -the, houses as part of the project, AgetHthem.all qualified and their paperwork done: through thenousing ,rehab,and get-the.environmental review , done beforehand,All Of, it would have to.be-done up front and they would'have , REGULAR MEETING OF THE CITY COUNCIL DECEMBER 2.2003 PAGE 18 OF 22 to make sure that the project is done within twelve months.It then becomes the onus of the sewer district to get it done within twelve months. Mayor Coleman asked if that had been done with CDBG monies before,only with the regular CDBG monies,not the State Special Projects fund. City Clerk Kathleen Connelly stated - there was some used during the past in the regular CDBG cycle for sewer connection. Mayor Coleman asked if many people took advantage of that. City ClerkAathleen;Connelly stated: she did not know.:Thererwere-also .administrative issues involved then and thisEis a ,much shorter time frame. Vice Mayor Eck commented they can divide up:the funds on multiple projects on the regular CDBG funding,but they cannot with the State Special Projects funds.This has to be one, item. Grants Specialist Roger Hacker stated that is:correct. Vice Mayor Eck commented something like the,sewer hookups might work for :a certaill,portion of people on:a bi- annual thing.! Grants Specialist 'Roger Hacker stated that is correct.It would also give them ,a longer period of time:to get those projects accomplished. Vice Mayor Eck commented:he -believes: they will eventually'have to use some of theCDBG money for street improvements and 'a road grader:He agreed with -CounciTmember Milkey in that the commission- was directed to'go in a certain direction and he believes they, are pretty muchAhere:as they narrowed it down;to two items.They did a good job and he thinks the council should continue with their recommendation. REGULAR MEETING OF THE CITY COUNCIL DECEMBER 2,2003 PAGE 19 OF 22 Mayor Coleman closed the discussion and called for a motion. Councilmember Milkey MOVED THAT THE FOLLOWING DIRECTION BE GIVEN TO STAFF REGARDING THE RESEARCH PHASE NECESSARY TO DEVELOP GRANT APPLICATIONS FOR FISCAL YEAR 2004 COMMUNITY DEVELOPMENT BLOCK GRANT STATE SPECIAL PROJECTS FUND:FOR THE REHABILITATION OF THE EXISTING LIBRARY BUILDING AND TO ALSO RESEARCH THE PURCHASE OF VEHICLES FOR USE BY COMMUNITY NON-PROFIT AGENCIES AND TO PRESENT THEIR FINDINGS OF FACT TO THE CITY COUNCIL. Vice Mayor Eck SECONDED THE MOTION. VOTE:Unanimous. The motion carried. OLD BUSINESS None. NEW BUSINESS None. COUNCIL DIRECTION TO STAFF ON ANY OF THE ABOVE LISTED AGENDA ITEMS None. COUNCIL DIRECTION TO STAFF ON OTHER PROPOSED LEGISLATION OR ACTIONS None. SELECTION OF MEETING DATES,TIMES,LOCATIONS,AND PURPOSES Councilmember Dietz MOVED THAT AN EXECUTIVE SESSION AT 6:00 P.M.AND WORK SESSION AT 7:00 P.M.BE HELD ON MONDAY,DECEMBER 15,2003,IN THE CITY CONFERENCE ROOM AND CITY COUNCIL CHAMBERS RESPECTIVELY; REGULAR MEETING OF THE CITY COUNCIL DECEMBER 2,2003 PAGE 20 OF 22 AND THAT AN EXECUTIVE SESSION AT 6:00 P.M.BE HELD ON TUESDAY,DECEMBER 16, 2003 IN THE CITY CONFERENCE ROOM. Councilmember Sippel SECONDED THE MOTION. VOTE:Unanimous. The motion carried. INFORMATION AND REPORTS Mayor Coleman commented -the City had its 25th anniversary last Monday, November 24,along with -the groundbreaking for the new city hall and multi- generational center.There was a good turnout. Vice Mayor Eck commented the video presentation for the anniversary celebration was outstanding. Mayor Coleman announced he would be attending the National League of Cities Conference next week in Nashville,Tennessee.He will not be traveling at the city's expense but as the treasurer for the Arizona League of Cities and Towns. ADJOURNMENT )Mayor Coleman adjourned the meeting at 8:55 p.m. Consent Agenda Items are as follows: 1.Acceptance of Agenda. 2.Acceptance of Minutes of Regular Meeting of October 21,2003. 3.Acceptance of Minutes of Regular Meeting of November 4,2003. ACCEPTED THIS 16TH DAY OF DECEMBER ,2003,BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA. SIGNED AND ATTESTED TO THIS 16TH DAY OF DECEMBER ,2003. REGULAR MEETING OF THE CITY COUNCIL DECEMBER 2,2003 PAGE 21 OF 22 DOUGLAS C1LEMAN Mayor ATTEST: KATHLEEN CONNELL -71-1-14 City Clerk CITY COUNCIL MINUTES CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the City Council of the City of Apache Junction,Arizona,held on the 2nd day of December,2003.I further certify that the meeting was duly called and held and that a quorum was present. Dated this 9th day of December,2003. KATHLEEN CONNELLY 1-1t4 City Clerk REGULAR MEETING OF THE CITY COUNCIL DECEMBER 2,2003 PAGE 22 OF 22