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HomeMy WebLinkAbout2003-01-21 City Council Regular MinutesCITY COUNCIL REGULAR MEETING JANUARY 21,2003 The regular meeting of the City Council of the City of Apache Junction, Arizona,was held on January 21,2003,at the Apache Junction City Council Chambers pursuant to the notice required by law. CALL TO ORDER Mayor Coleman called the meeting to order at 7:00 p.m. INVOCATION Vice Mayor Surra gave the Invocation: PLEDGE OF ALLEGIANCE: Councilmember Urich led -the Pledge of Allegiance. ROLL CALL Councilmembers Present:Mayor Coleman Vice Mayor Surra Councilmember Dietz Councilmember Durbala Councilmember Eck Councilmember Milkey Councilmember Urich Staff Present:City Manager George Hoffman Interim Assistant City Manager/City Clerk Kathleen Connelly City Attorney Joel Stern Public Safety Director Robert Warner City Engineer Ron Grittman Public Works Director Doug Dobson Interim Development Svcs.Dir.Rudy Esquivias Interim Assistant City Manager/Assistant to the REGULAR MEETING OF THE CITY COUNCIL JANUARY 21,2003 PAGE 1 OF 22 Others Present: City Manager Bryant Powell Associate Planner Steve Abraham CDBG Administrative Asst.Melinda Larson Grants Specialist Roger Hacker Development Services Manager John Petroff ACCEPTANCE OF CONSENT AGENDA )Vice Mayor Surra MOVED THAT THE CONSENT AGENDA BE ACCEPTED AS PRESENTED AND THAT WE RECOGNIZE THE OUTSTANDING SERVICE TO THE COMMUNITY BY THE FOLLOWING CITY EMPLOYEES:HOUSING REHAB TECHNICIAN MIKKI FRAZIER FOR HER COURTEOUS NATURE DURING THE GRANT PROCESS FOR REFURBISHING A HOUSE;AND THE PARKS AND RECREATION DEPARTMENT FOR SPONSORSHIP OF THE 7TH ANNUAL BEN JOHNSON DAYS 2002 FUNDRAISING EVENT;AND THAT RECEIPT OF THE COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE CITY OF APACHE JUNCTION FOR FISCAL YEAR ENDED JUNE 30,2002,BE ACKNOWLEDGED;AND THAT THE AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF APACHE JUNCTION AND WILLIAMS & ASSOCIATES FOR CONTINUED LEGISLATIVE ASSISTANCE AT THE STATE AND FEDERAL LEVELS IN AN AMOUNT NOT TO EXCEED $2,916.67 PER MONTH,BE RATIFIED;AND THAT THE AWARD OF BID FOR PROJECT PW 2002-24,MATERIAL AND LABOR TO LOWER AND RAISE MANHOLES AND WATER VALVES AT VARIOUS LOCATIONS THROUGHOUT THE CITY OF APACHE JUNCTION.AS NEEDED,BE AWARDED TO SPECIALTY CONTRACTORS OF ARIZONA, INC.,IN THE UNIT AMOUNTS OF $40.00 FOR MOBILIZATION,$75.00 TO LOWER MANHOLES,$205.00 TO RAISE MANHOLES,$40.00 TO LOWER WATER VALVES,$190.00 TO RAISE WATER VALVES,$95.00 TO INSTALL SURVEY MONUMENTS AND $150.00 FOR TRAFFIC CONTROL. Councilmember Urich SECONDED THE MOTION. VOTE:Unanimous. The motion carried. AWARDS.PRESENTATIONS AND COMMUNICATIONS REGULAR MEETING OF THE CITY COUNCIL JANUARY 21,2003 PAGE 2 OF 22 None. CALL TO THE PUBLIC Mr.Albert Pein,3700 S.Ironwood Drive #53,Apache Junction,addressed the council regarding mobile home parks not being allowed signage for events.He is the president of the park activities committee of Desert Harbor.He recently received a copy of the signage regulations stating they could not advertise their events,yet other signs are allowed to advertise other things around the community,whether it be something for sale or candidate signs.He asked why they are not allowed to have signage.He also complained about panhandlers off the exits of the freeway at Idaho and Ironwood. Ms.Alec Golzio,936 W.Apache Trail,Apache Junction,addressed the council regarding the Grand Hotel being for sale.There are different committees meeting about this issue,and she is speaking on behalf of the Community Development Corporation.She requested council to keep an open mind on things that may be coming in front of them in the next few months. Vice Mayor Surra requested staff contact Mr.Pein in order to explain the reason for sending the signage information and why we have to have a sign code within the city.She added she would like the police department to look into the panhandler situation.She requested Mr.Hoffman to continue working with the acknowledged groups of the Chamber and Main Street regarding any sales of property that are in the Downtown Redevelopment Area. CITY MANAGER'S REPORT City Manager George Hoffman commented the reviews to'f' the request for proposals for the management audit for the police department and human resources will be completed this week.The police explorer posts competed against other police explorer posts this past weekend in Chandler and they finished in second place in the tactics competition.The Lost Dutchman Marathon had over 1,400 runners registered;the city had a significant contribution to that event through public safety,parks and recreation,and public works.I t showcased the community well and he is proud of the event and the city's role in it. PUBLIC HEARINGS REGULAR MEETING OF THE CITY COUNCIL JANUARY 21,2003 PAGE 3 OF 22 PROPOSED ORDINANCE NO.1170,CASE PZ-5-02, A COMMERCIAL REZONING REQUEST BY LINDA ENJAIAN ON BEHALF OF STUART AND GEORGIA SCHROEDER )Associate Planner Steve Abraham briefed the council on the item.He commented this is to rezone GR to C-3/PD. I t is located on the northeast corner of Ironwood and Superstition.'He described the surrounding area.The general plan designates the site as commercial.The GR zone does not normally allow mobile home parks but it was a conforming use when this park was opened in 1965.With the proposed rezoning,the applicant/developer would have to come back to the council with a planned development for approval.The site would then have to conform to current development regulations.The Planning and Zoning Commission voted to approve the rezoning 5-1.At the council work session,council directed staff to determine the development timeline,which would be five to ten years. Normally a planned development has to be developed within 24 months or i t reverts.They have been advised to make this a legislative act by council,i f council desires.Council also requested staff to look into relocation assistance upon the eventual development of the property.City code does allow pre -HUD mobile homes to be moved from one older mobile home park to another older mobile home park.A list has been provided to the council.In addition,council requested staff to explore state -sponsored relocation assistance funds through grants.He could not locate any for moving a home, only rehabilitating it.He found that the Department of Economic Security offers cash assistance for families that qualify with children under a specific age.He commented the ordinance is in their packet with its attached stipulations. Councilmember Eck asked if they have to put i t in the motion if they do not want it to revert back after 24 months of no development. Associate Planner Steve Abraham stated council would have to initiate a reversion in development. Mayor Coleman asked if the recommended conditions for approval need to be in the motion. Associate Planner Steve Abraham stated they are already written in the ordinance. REGULAR MEETING OF THE CITY COUNCIL JANUARY 21,2003 PAGE 4 OF 22 Mayor Coleman requested the applicant address the council.The applicant was not present.Mayor Coleman opened the public hearing on the item. Mr.Conrad Pisinski,1069 W.14th Avenue,Apache Junction,addressed the council.He commented there is a state agency that has money for moving mobile homes;he.suggested a park owner be contacted for that information.The park owners are supposed to contribute a certain amount of their rent each year to this fund.He believes they are supposed to contribute $2,000 per year per unit.After driving through the • park and talking to the residents,he can see that they are unable to pay any of the costs of moving these homes.Several of the models are too old to move;they will fall apart..He asked if the owner of the park had made arrangements to buy the ones that cannot be moved.Most of these people are permanent residents of Apache Junction.He believes the Plaza would benefit Apache Junction,but he urged them not to forget the human side and postpone the decision until the park owner will say there will be no cost to these residents to move these homes,and agree to buy the ones that cannot be moved. Mayor Coleman closed the public hearing with no one else wishing to speak.He reopened the item to council discussion. Vice Mayor Surra stated she does not know if the council can legally force the park owner to pay monies to people if he closes the park.She does not know if they should be putting stipulations on how that business conducts their business.She believes the city can only make available all the resources to people who have to relocate. She asked if they have the authority to tell a business what to do between them and their clients. City Attorney Joel Stern stated under Arizona law there is the Arizona Relocation Act which is when a governmental entity condemns a piece of property,causing the structure to be moved.There is no relocation for a right-of-way issue.When i t is landlord/tenant,i t is up to the landlord to evict the people pursuant to the Act and follow the law in relocation.He -believes Mr.Pisinski is correct in there being a fund that provides for a portion of the moving.Some of the homes in that park are very old,so an alternative might be to get them a REGULAR MEETING OF THE CITY COUNCIL JANUARY 21,2003 PAGE 5 OF 22 newer mobile home.He does not believe a stipulation in the zoning ordinance would be enforceable. Vice Mayor Surra asked if the owner felt it would be a five to ten year plan. Associate Planner Steve Abraham stated that is correct. Vice Mayor Surra commented there would be five to ten years of problem solving before they can figure out what they are going to do. Associate Planner Steve Abraham stated that would be the time for them to figure out what they are going to do,find a developer to develop the site,and find a developer to develop what he is looking for.He estimates it would take the better part of ten years. Councilmember Eck asked if they could legally put in any stipulations as far as the property owner and the tenants. City Attorney Joel Stern stated i t could be put in,but it would not be enforceable. Mayor Coleman closed the discussion with no more comments and called fOr a motion. Councilmember Eck MOVED THAT ORDINANCE NO.1170 BE READ BY TITLE ONLY AND THE READING OF THE ENTIRE ORDINANCE BE WAIVED. Councilmember Dietz SECONDED THE MOTION. VOTE:Unanimous. The motion carried. REGULAR MEETING OF THE CITY COUNCIL JANUARY 21,2003 PAGE 6 OF 22 City Clerk Kathleen Connelly read the ordinance by title only. Councilmember Eck MOVED THAT ORDINANCE NO.1170,AS READ BY THE CITY. CLERK,BE APPROVED AND ADOPTED. Councilmember Milkey SECONDED THE MOTION. VOTE:Unanimous. Vice Mayor Surra stated SINCE I DON'T BELIEVE THAT OUR ACTION THIS EVENING WILL GIVE DIRECTION TO A LANDOWNER ABOUT WHETHER OR NOT THEY SHOULD DISCONTINUE THEIR CURRENT BUSINESS AND LOOK FOR SOMETHING ELSE,THAT IS ENTIRELY THE LANDOWNER'S PREROGATIVE,THIS IS PURELY A ZONING ISSUE,THAT I BELIEVE THAT I WILL VOTE YES ON THE ZONING. The motion carried. PROPOSED RESOLUTION NO.03-01,SD -2-02, REQUEST BY KEN SHEWMAKE OF SPECTRE WEST BUILDERS CORPORATION TO AMEND THE FINAL SUBDIVISION PLAT OF PHASES FIVE AND SIX OF THE INDIAN SUMMER CONDOMINIUMS )Associate Planner Steve Abraham briefed the council on the item.He commented this is located about 300 feet north of Delaware on the Broadway side.He described the surrounding area. They are requesting to delete 21 parking spaces,add a common area recreation facility,add an additional driveway off of Delaware,change the name to Mountain Vista Villas,and delete an access way between the two phases to be replaced with an emergency gate.The general plan calls for medium density residential,but this was originally approved in 1982 and was compliant with the designation then.The plan and plat are in substantial compliance with the planned development designation of Ordinance No.456.There were no objections from any reviewing agencies.They are similar to phases one through four.They have gotten their letter of water quality and supply.The one change from the work session is that all of the improvements will be done up front,but the building will be divided into three phases.I t has met all final platting requirements. REGULAR MEETING OF THE CITY COUNCIL JANUARY 21,2003 PAGE 7 OF 22 Councilmember Dietz asked if they would be doing all of the off -site improvements for the whole complex and then work in their three phases. stated that is correct. had changed from the work session. dates of the phases. applicant to address the council. Associate Planner Steve Abraham Councilmember Eck asked if anything Vice Mayor Surra commented only the Mayor Coleman requested the Mr.Ken Shewmake,Spectre West Builders Corporation,addressed the council to answer any questions. Vice Mayor Surra asked if they would be mirroring the landscaping in these phases that is already in place for the earlier phases. Mr.. Ken Shewmake stated there is a comprehensive landscape plan that has been developed by a landscape architect and i t is just as comprehensive,if.not mqre than the .earlier phases. Vice Mayor Surra asked if he would give her an assurance that it would look as good as it does now. Mr.Ken Shewmake stated he would. Mayor Coleman opened the public hearing on the item. Mr.Cliff Axt,10322 E.Breathless Drive,Gold Canyon,addressed the council.He commented Mr.Shewmake does about 40 houses a year in Gold Canyon and he could not be more pleased to see him coming to Apache Junction as the quality of the product that he has given REGULAR MEETING OF THE CITY COUNCIL JANUARY 21,2003 PAGE 8 OF 22 them out there is unsurpassed.The price is in line and he has done everything he could to improve the community. Mayor Coleman closed the public hearing with no one else wishing to speak and reopened the item to council discussion.There being no further discussion,he called for a motion. :Councilmember Dietz MOVED THAT RESOLUTION NO.03-01,A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA,AMENDING THE FINAL SUBDIVISION PLAT FOR INDIAN SUMMER CONDOMINIUM SUBDIVISION,PHASES FIVE AND SIX,CASE SD -2-02,BY KENNETH SHEWMAKE ON BEHALF OF SPECTRE WEST BUILDERS CORPORATION,BE APPROVED. Vice Mayor Surra SECONDED THE MOTION. VOTE:Unanimous. The motion carried. OLD BUSINESS None. NEW BUSINESS INTERVIEW PROSPECTIVE PLANNING AND ZONING COMMISSION APPLICANTS )Interim Development Services Director Rudy Esquivias stated he confirmed that the applicants were still interested and he sent out letters regarding the interview.They seem to be a good group of applicants. Mayor Coleman requested the first applicant to address the council. Ms.Hattie Jones,3355 S.Cortez #92,Apache Junction,addressed the council. REGULAR MEETING OF THE CITY COUNCIL JANUARY 21,2003 PAGE 9 OF 22 Mayor Coleman asked why she was applying for the commission and her understanding of the position. Ms.Hattie Jones stated she has been a landlord,a renter and a real estate agent in Utah.She has seen all aspects.She believes Arizona is different from Utah.She has been a leader in her community:she is interested in what happens in Apache Junction and in putting forth good planning and zoning.In Utah they owned 5 different drug stores and they helped to develop a mall that has about 50 stores in it.The town grew from 11,000 to over 200,000 in the last five years. participated in any of our town halls. the Citizens Leadership Institute. been part of the Town Hall. Vice Mayor Surra asked if she had Ms.Hattie Jones stated she attended Vice Mayor Surra asked if she had Ms.Hattie Jones stated when she was president of their park,she instituted having Patrick Brenner come out and having the neighborhood program.She also had Councilmember Urich come out and instituted her park getting involved in the community. she had lived in Apache Junction. lived her almost five years. Councilmember Urich asked how long Ms.Hattie Jones stated she has Councilmember Durbala asked if she understood what a redevelopment district is. Ms.Hattie Jones stated she does. Councilmember Durbala asked if she knew the purpose of why a city would make a redevelopment district,and requested she explain both. REGULAR MEETING OF THE CITY COUNCIL JANUARY 21,2003 PAGE 10 OF 22 Ms.Hattie Jones stated a redevelopment district is when government takes over for the community and i t is usually in rundown areas where they improve through government funds the condition of that particular neighborhObd.They usually do i t on very low cost housing,and,if it is the same as. in Utah,they have about 20 years to develop it,and the developer gets the taxes from that property. Councilmember Durbala commented the government agency does,and it goes into a bank in a pool.He asked if she thought cities should be using redevelopment districts in areas,such as the downtown area. Ms.Hattie Jones stated she is pro and con for it.She has developed things with her own money,but she has also seen good things developed,such as home rehabilitation and being able to give people $300 a month in rent money allowing people to rent where they could afford to live. Mayor Coleman requested the second applicant address the council. Mr.Louis Babin,2191 S.Belair Road,Apache Junction,addressed the council.He would like to be a member because he knows there is going to be rapid and massive growth in Apache Junction and there will be many issues for the commission,council and Pinal County to decide.They will have to work together.He has lived in many cities and he has seen different commercial and residential areas,both good and bad.He commented Las Cruces,New Mexico,reminds him of Apache Junction with its mountains at the edge of town,leading into residential and rural areas.He looked at the Arizona Revised Statutes to get information and to become familiar with the terms and case law that explain things,such as the gambling property owner who hopes his land value will increase when the property is rezoned.He is a medical assistant and chiropractor/orthopedic assistant here in the city.He has lived here for 6 years and is a homeowner. He is willing to study or do whatever work needs to be done,including making phone calls or contacting attorneys to address questions or be brought up to speed by planning and zoning.He is not a lawyer so he hopes they do not need one.He commented his family has owned a great deal of real estate in Louisiana and his great-grandfather started a realty which is now the largest real estate company in Louisiana.His great-grandfather was also on a lot of REGULAR MEETING OF THE CITY COUNCIL JANUARY 21,2003 PAGE 11 OF 22 boards and committees as he found i t important to stay in touch with developers and others so that information flows between each. Councilmember Eck asked if he was on one of the boards. Mr.Louis Babin stated he is not. He has attended the Citizens Police Academy,the DPS Academy,the Citizens Leadership Institute and was a 2002 Town Hall delegate.He has also been busy at work these last few years. Vice Mayor Surra recalled he advocated for our having the sales tax for the community facilities district so that it would be a pay as you go,instead of property owners only. Mr.Louis Babin stated he did,and he also advocated doing something with the median on Apache Trail.As Apache Junction owns that land,it would not have to be bought to be used,and the speed limit is being lowered anyway. Vice Mayor Surra commented they lost that battle;she and he were the only ones who liked that idea. was familiar with the general plan. Councilmember Durbala asked if he Mr,Louis Babin stated he is. Councilmember Durbala asked if he believed planning and zoning should make recommendations to the council overriding certain parts of the general plan. Mr.Louis Babin stated yes,simply for practical purposes because there will be people coming in stating they do not want things there because they own properties,such as the rezoning along the Trail.The property owners'opinions need to be considered,but things have to get done.The commission will have to make decision and speak with the council because it will probably come down to the hard questions of what has to be done for the best interest of the city. REGULAR MEETING OF THE CITY COUNCIL JANUARY 21,2003 PAGE 12 OF 22 Councilmember Durbala asked if he was aware they are a recommending body to the council. applicant address the council.. Mr.Louis Babin stated he is. Mayor Coleman asked the final Mr.Shane Phillips,1930 S.Apache Drive,Apache Junction,addressed the council. Vice Mayor Surra commented he is currently on the Parks and Recreation Board.She asked if he finished the Citizens Institute. Mr.Shane Phillips stated he did. Councilmember Urich asked how long he had lived in Apache Junction. Mr.Shane Phillips stated he has lived here for three years. Councilmember Urich asked why he would like to be appointed to the commission. Mr.Shane Phillips stated he is excited about the downtown area development and would like to get heavily involved in that.He believes new ideas would be a key to success for that program.There are not enough young people getting involved with the city. He has had education and experience with developing businesses and would like to get more involved in planning and zoning.He is a permanent resident and would like to see the city grow and prosper.He would like to see the city better than Chandler. Mayor Coleman asked if he is working towards a degree at the University of Phoenix. Mr.Shane Phillips stated he is working on a degree in business management and administration. REGULAR MEETING OF THE CITY COUNCIL JANUARY 21,2003 PAGE 13 OF 22 Mayor Coleman thanked the applicants for coming in and spending some time with the council.He moved on to the next item. PROPOSED RESOLUTION NO.02-22, AUTHORIZATION FOR MAYOR TO ENTER INTO INTERGOVERNMENTAL AGREEMENT WITH STATE OF ARIZONA DEPARTMENT OF TRANSPORTATION AND PINAL COUNTY TO PARTICIPATE IN THE RIGHT-OF-WAY CONTRIBUTION AND DESIGN REVIEW OF A NEW WARRANTED TRAFFIC SIGNAL AT THE INTERSECTION OF US 60 AND MOUNTAIN VIEW ROAD )City Manager George Hoffman stated Pinal County Supervisor Sandie Smith is in attendance and she has talked to him about the option of moving Item E on page two,Provisional Electric Service,from county expense to city expense.This can be viewed a couple of ways;one view is who benefits.Currently the beneficiaries would be outside the city limits;however,as the city develops south,the same argument could probably not be made in the longer run.Another view is where i t is located,which is in the city.The general practice has been that the city pays for those located in the city.He believes Supervisor Smith's proposal is a fair and reasonable one.She is pulling together partners to get this project done as no one entity can do it alone. City Engineer Ron Grittman briefed the council on the item.The intersection i.s within'the city.In addition to the traffic signal,it will involve the installation of an acceleration lane for people turning west from southboundMountain View;there will also be an acceleration lane built in the median for those people turning east from southbound Mountain View. Pinal County Supervisor Sandie Smith stated they will be working on a lot of these issues as the city continues to develop to the south.The alternate roadway will bring development into the city where the infrastructure is.This is one more key that will have the traveling public come through the community safely.She asked for their support. REGULAR MEETING OF THE CITY COUNCIL JANUARY 21,2003 PAGE 14 OF 22 Councilmember Eck asked what the status is on the bypass. .Pinal County Supervisor Sandie Smith stated they were not getting:the work dope by the consultants from the state until they had a meeting with Mr.Mendez.They now have all the information and are going forward with it.It will be on their plan so that when any of the land is sold,the right-of-way Will have to be given to the governing entity which will then allow for the construction of the alternate roadway. Councilmember Milkey asked how they are going to insure that traffic does not get backed up at the light so that traffic coming around the bend at 65 mph will have enough time to stop. City Engineer Ron Grittman stated anytime there is a signal on a highway system,adequate notice is imperative. They have the same problem at King's Ranch Road.There will be significant signage well ahead of Mountain View Road warning of the signal coming up.The eastbound traffic coming off of US 60 and onto highway 60 will never see a red light because of how the acceleration lane will be built into the median. Through eastbound traffic will never be stopped,only left hand turn traffic will be stopped.Coming westbound,it will be the fourth light in a series of lights coming out of Gold Canyon. Councilmember Milkey asked if that is where the bypass will be. City Engineer Ron Grittman stated the Gold Canyon bypass will come from the area of Goldfield and Mountain View Road and extend down south of Gold Canyon south of Elliott and proceed east to intersect near the Renaissance Festival. Vice Mayor Surra asked if they need to make the change regarding the provisional electric service in the motion. City Clerk Kathleen Connelly stated they had received an explicit cover letter telling them not to touch the agreement. REGULAR MEETING OF THE CITY COUNCIL JANUARY 21,2003 PAGE 15 OF 22 City Attorney Joel Stern recommended not changing the agreement. City Manager George Hoffman stated he does not believe they care who pays for the light,as long as they do not pay for it. City Attorney Joel Stern stated he believes that is correct.They may not sign i t if there is any change to the agreement. Vice Mayor Surra asked if they could write i t into the next agreement if there is an expansion on this,such as when they take over the responsibility of providing the energy. City Attorney Joel Stern recommended i t not be sent back to the state for that.All they need to do is approve the agreement as is and direct the city manager to send an accompanying letter explaining that the city will pick up the electrical charges,along with the executed resolution. Vice Mayor Surra commented they can vote on it now,and change the resolution later to reflect what we intend to do.• •city Attorney. Joel Stern stated they would not be changing the resolution,they:would.be sending a letter of understanding.As i t is to the state's benefit,they .should say i t is fine. If you change the language,it has been his exp&ience that they may reject it. Pinal County Supervisor Sandie Smith stated she had advised some Arizona Department of Transportation officials regarding this and they are looking forward to receiving this so it can be executed.Another option would be to authorize the mayor to sign the document after the state makes the change.They understood that she would be asking for the change,and if the change was not okay,she would ask for the city to approve i t as is. REGULAR MEETING OF THE CITY COUNCIL JANUARY 21,2003 PAGE 16 OF 22 Vice Mayor Surra stated they can approve the resolution and ask for the mayor to sign the agreement when i t has been approved by the state. CltrAttorney Joel Stern stated that would be fine. .Pina)County Supervisor Sandie Smith stated they do this when they have to make a change.They authorize them to sign the change;designate the change with your council's okay for that.They are expecting either this agreement to come through or the other agreement. Mayor Coleman closed the discussion with no further comments and called for a motion. Vice Mayor Surra MOVED THAT RESOLUTION NO.02-22,A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA,TO ENTER INTO AN INTERGOVERNMENTAL AGREEMENT WITH THE STATE OF ARIZONA,DEPARTMENT OF TRANSPORTATION AND PINAL COUNTY,ARIZONA, FOR TRAFFIC IMPROVEMENTS AT THE INTERSECTION OF U.S.60 AND MOUNTAIN VIEW ROAD,BE APPROVED AND THAT WE GIVE AUTHORIZATION FOR THE MAYOR TO SIGN A COMPLETED INTERGOVERNMENTAL AGREEMENT. Councilmember Dietz SECONDED THE MOTION. VOTE:Unanimous. The motion carried. COUNCIL DIRECTION TO STAFF ON ANY OF THE ABOVE LISTED AGENDA ITEMS None. COUNCIL DIRECTION TO STAFF ON OTHER PROPOSED LEGISLATION OR ACTIONS FISCAL YEAR 2003 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)PROPOSED PROJECTS )Grants Specialist Roger Hacker briefed the council on the item.Staff is asking for their guidance on how REGULAR MEETING OF THE CITY COUNCIL JANUARY 21,2003 PAGE 17 OF 22 they want them to proceed on these projects.The Department of Housing has some conditional concerns on the streets and roads project and the multi- generational center.Staff needs to know if they should continue researching the streets and road project to see if it is still low to moderate income,or should they go in another direction. Councilmember Eck commented he did not realize that the health and human services commission would only be looking at social service items.He thought they would be looking at everything.He believes they should put some of this money into community development. Vice Mayor Surra commented that if a portion of the money for the multi -generational center and the existing housing rehab program is set aside for the administrative fees,she believes they are depleting the base fund enough.To split out another thing will be difficult.She believes they can fund the streets and sidewalks through other funding.She does not want to see the dollars diminished to the rehab fund and multi -generational center.I t is already down to one. Councilmember Eck commented that is because their direction was purely for social services.Two years ago we discussed other uses for this money ..- City Clerk Kathleen Connelly requested Roger to explain the procedure'required for the Street project.I t becomes complicated because the census figures-:are not yet available. •Councilmember Durbala commented he thinks they should be looking at the multi -generational center for two reasons:there will be a budget crunch next year and they will need to be able to pay for this,i t is not a one year project:he does not believe they will be affected as bad this year as they will be for the following two years. They need to make sure they have the funds available to buy the equipment or it may have to come out of the general fund.He believes this is what this money was designed for.It will be used by everyone in the community, although i t qualifies for the money through the senior center.There is other funding available for the streets and sidewalks. REGULAR MEETING OF THE CITY COUNCIL JANUARY 21,2003 PAGE 18 OF 22 Councilmember Eck commented they said that two years ago,and asked where the other funding is.Councilmember Durbala was one of the ones back then Who wanted to fix those streets. Councilmember Durbala stated there is a difference between streets and sidewalks..They will have a budget crunch next year;they need to look at how they will pay for the capital facilities. The tax only pays for the buildings,not the equipment inside.They can buy it now and have i t in place.I t should save money and be beneficial for the whole community. Councilmember Urich agreed with the Vice Mayor and Councilmember Durbala.She would like to see the money split between the multi -generational center and the housing rehab program.They currently have 27 on the waiting list,with 62 applications in the process of being returned to city staff.The need is there for housing rehab in the community. Mayor Coleman closed the discussion with no further comments and called for a motion. Councilmember Durbala MOVED THAT THE FOLLOWING DIRECTION BE GIVEN TO STAFF REGARDING FISCAL YEAR 2003 COMMUNITY DEVELOPMENT BLOCK GRANT PROPOSED PROJECTS:I'D LIKE TO HAVE THE SUPPORT OF THE SENIOR PORTION OF THE APACHE JUNCTION MULTI -GENERATIONAL CENTER AND SUPPORT OF THE CITY HOUSING REHABILITATION PROGRAM. Councilmember Urich SECONDED THE MOTION. VOTE:6-1 with Councilmember Eck voting in opposition. The motion carried. City Manager George Hoffman asked i f that motion provided for the administrative fee component. Councilmember Durbala commented he did not say anything about the administrative costs. REGULAR MEETING OF THE CITY COUNCIL JANUARY 21,2003 PAGE 19 OF 22 ,Grants Specialist Roger Hacker commented i t should be included in the motion. Mayor Coleman called for another motion. Councilmember Durbala MOVED THAT THE FOLLOWING DIRECTION BE GIVEN TO STAFF REGARDING FISCAL YEAR 2003 COMMUNITY DEVELOPMENT BLOCK GRANTS:ADD THE $50,732 FOR ADMINISTRATIVE COSTS. Councilmember Urich SECONDED THE MOTION. VOTE:6-1.Councilmember Eck voted in opposition. The motion carried. SELECTION OF MEETING DATES,TIMES,LOCATIONS,AND PURPOSES Councilmember Durbala MOVED THAT AN EXECUTIVE SESSION AT 6:00 P.M.AND A WORK SESSION AT 7:00 P.M.BE HELD ON MONDAY,FEBRUARY 3,2003,IN THE CITY CONFERENCE ROOM AND CITY COUNCIL CHAMBERS,RESPECTIVELY:AND THAT AN EXECUTIVE SESSION AT 6:00 P.M.BE HELD ON TUESDAY,FEBRUARY 4,2003, IN THE CITY CONFERENCE ROOM. Vice Mayor Surra SECONDED THE MOTION. VOTE:Unanimous. The motion carried. INFORMATION AND REPORTS Mayor Coleman stated he ran the half marathon of 13 miles during the Lost Dutchman Marathon event.They had 45 states represented and 4 countries.The winner of both the men's marathon and men's half marathon were from Mexico City,setting new course records. REGULAR MEETING OF THE CITY COUNCIL JANUARY 21,2003 PAGE 20 OF 22 Mayor Coleman acknowledged Boy Scout Troop 288 out of Mesa for attending the meeting and working on their communication merit badge. ADJOURNMENT )Mayor Coleman adjourned the meeting at 8:18 p.m. Consent Agenda Items are as follows: 1.Acceptance of Agenda. 2.Acceptance of Minutes of Regular Meeting of January 7,2003. 3.Recognition of Outstanding Service to the Community by City Employees: Mikki Frazier;Parks and Recreation Department. 4.Acknowledge receipt of Comprehensive Annual Financial Report. 5.Consideration/ratification of amendment to Professional Services Agreement with Williams and Associates for legislative assistance at state and federal levels. 6.Consideration of Award of Bid for Project PW 2002-24,Annual bid for material and labor to lower and raise manholes and water valves at various locations throughout the City of Apache Junction,as needed,to Specialty Contractors of Arizona.Inc.as listed in attached bid. ACCEPTED THIS 4TH DAY OF FEBRUARY ,2003,BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA. SIGNED AND ATTESTED TO THIS 4TH DAY OF FEBRUARY 2003. DOUGLAS CIEMAN Mayor REGULAR MEETING OF THE CITY COUNCIL JANUARY 21,2003 PAGE 21 OF 22 ATTEST: KATHLEEN CONNELLY City ClerkClerk CITY COUNCIL MINUTES CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the City Council of the City of Apache Junction,Arizona,held on the 21st day of January,2003.I further certify that the meeting was duly called and held and that a quorum was present. Dated this 27th day of January,2003. KATHLEEN CONNELLY ff City Clerk REGULAR MEETING OF THE CITY COUNCIL JANUARY 21,2003 PAGE 22 OF 22