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HomeMy WebLinkAbout2003-05-06 City Council Regular MinutesCITY COUNCIL REGULAR MEETING MAY 6,2003 The regular meeting of the City Council of the City of Apache Junction, Arizona,was held on May 6,2003.at the Apache Junction City Council Chambers pursuant to the notice required by law. CALL TO ORDER Mayor Coleman called the meeting to order at 7:00 p.m. INVOCATION Vice Mayor Surra gave the Invocation. PLEDGE OF ALLEGIANCE Councilmember Urich led the Pledge of Allegiance. ROLL CALL Councilmembers Present:Mayor Coleman Vice Mayor Surra Countilmember Dietz Councilmember Durbala Councilmember Eck Councilmember Milkey' Councilmember Urich Staff Present:City Manager George Hoffman Interim Assistant City Manager/City Clerk Kathleen Connelly City Attorney Joel Stern Public Safety Director Robert Warner City Engineer Ron Grittman Parks & Recreation Director Jeff Bell Public Works Director Doug Dobson Interim Development Svcs.Dir.Rudy Esquivias REGULAR MEETING OF THE CITY COUNCIL MAY 6,2003 PAGE 1 OF 36 Interim Assistant City Manager/Assistant to the City.Manager Bryant Powell Others Present:Grants Specialist Roger Hacker City Magistrate David Alexander ACCEPTANCE OF CONSENT AGENDA )Vice Mayor'Surra MOVED THAT THE CONSENT AGENDA BE ACCEPTED AS PRESENTED AND THAT WE RECOGNIZE.THE OUTSTANDING SERVICE TO THE COMMUNITY BY THE FOLLOWING CITY EMPLOYEE:PARKS AND RECREATION DIRECTOR JEFF BELL FOR WORK ON THE UNITED WAY VOLUNTEER REVIEW TEAM FOR SPRING,2003;AND THAT APPROVAL BE GIVEN FOR MODIFICATION TO THE INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF APACHE JUNCTION AND PINAL COUNTY FOR ELECTION SERVICES DATED DECEMBER 17,2002,IN ORDER TO INCLUDE EARLY VOTING FUNCTIONS FOR THE MAY 20 GENERAL ELECTION ;AND THAT APPROVAL BE GIVEN TO CORRECT A SCRIVENER'S ERROR IN RESOLUTION NO.03-04, AUTHORIZING SUBMISSION OF THE CITY'S FY 2003 COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION,CORRECTING THE AMOUNT FOR THE SENIOR CENTER FROM $107,858 TO $117,858,WHICH WAS ACTUALLY APPROVED AND ADOPTED BY COUNCIL ACTION;AND THAT RESOLUTION NO.03-10,A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA,AUTHORIZING THE ADOPTION OF HOUSING REHABILITATION GUIDELINES DATED FEBRUARY 5,2002,IN RELATION TO THE CDBG CONTRACT APPLICATION FOR FY 2004,AN APPLICATION FOR FISCAL YEAR 2003 STATE COMMUNITY DEVELOPMENT BLOCK GRNAT (CDBG)FUNDS FOR A HOUSING REHABILITATION ACTIVITY,BE APPROVED;AND THAT APPROVAL BE GIVEN FOR THE SUBMISSION OF A GRANT PROPOSAL TO THE GOVERNOR'S OFFICE OF HIGHWAY SAFETY FOR THREE SOLO CERTIFIED HARLEY-DAVIDSON FlPhi ROAD KING ENFORCEMENT POLICE PACKAGE MOTORCYCLES TO INCLUDE EMERGENCY LIGHTING AND SIREN;AND THAT THE AWARD OF BID THROUGH STATE CONTRACT #AD000131-002 FOR A DIGITAL IMAGING COPIER BE AWARDED TO MINOLTA FOR A DI ALTA DI551 DIGITAL PRINTER/COPIER/SCANNER,FINISHER,256MB FOR COPIER,AND PRINTER CONTROLLER WITH PC3/SCANNING IN THE AMOUNT OF $14.865.92;AND REGULAR MEETING OF THE CITY COUNCIL MAY 6,2003 PAGE 2 OF 36 THAT APPROVAL BE GIVEN FOR THE PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF APACHE JUNCTION AND NETWORK INFRASTRUCTURE CORPORATION TO PERFORM TECHNOLOGY INFRASTRUCTURE AND SPECIAL SYSTEMS DESIGN FOR THE NEW CITY HALL/MAGISTRATE COURT COMPLEX AND MULTI -GENERATIONAL CENTER IN AN AMOUNT NOT TO EXCEED $29,254.95 AND $16,199.00,RESPECTIVELY,FOR A TOTAL AMOUNT NOT TO EXCEED $45,453.95,AND THAT AUTHORIZATION BE GIVEN FOR THE MAYOR TO SIGN THE AGREEMENT SUBJECT TO LEGAL REVIEW BY THE CITY ATTORNEY;AND THAT APPROVAL BE GIVEN FOR THE INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF APACHE JUNCITON AND PINAL COUNTY REGARDING THE PINAL COUNTY/CITY OF APACHE JUNCTION RECYCLING PROGRAM IN AN AMOUNT NOT TO EXCEED $5,000.00. Councilmember Urich SECONDED THE MOTION. VOTE:Unanimous. The motion carried. AWARDS,PRESENTATIONS AND COMMUNICATIONS Mayor Coleman read a proclamation designating May 18-24 as "National Public Works Week". Parks and Recreation Director Jeff Bell presented Richard Creiglow with the Brian Hosey Award for being named volunteer coach of the year. CALL TO THE PUBLIC Mr.Joe Durbala,673 E.Kachina,Apache Junction,addressed the council to apologize to the council,staff,community and his wife for a remark he made on April 26.He added the city manager nor the city attorney wrote his written apology;the city attorney only reviewed i t for any legality problems against the city.He will not be dropping out of the race for the city council due to his remark;he will let the voters decide. Mr.Dan Wald,3400 S.Ironwood,Apache Junction,addressed the council regarding the Mesa proposed annexation of the state land.He still believes the city should put together a team consisting of Pinal County individuals, politicians,elected officials,business leaders,organizations and concerned REGULAR MEETING OF THE CITY COUNCIL MAY 6,2003 PAGE 3 OF 36 citizens and align ourselves with other communities that may be affected by the annexation,such as Florence,Johnson Ranch and Queen Creek.The State of Arizona is the one who notified us of this,although the City of Mesa is saying they want to cooperate with us.That should give us an indication of where Mesa is coming from.He believes the issue needs to be addressed directly and force Mesa to cooperate with us or take action otherwise.He also commended the council for the good job they have done and realizes they are trying to do their best for the community.No matter what you do,someone will not be happy.Mistakes will be made,but the good always outweighs the poor parts.He thanked the council for putting up with him for the last two years,and believes they have done some remarkable things in the last year- and -a -half to two years.He also commended Kathy Connelly,Bryant Powell, Chief Bob Warner,Ron Grittman,Doug Dobson and the rest of staff. Ms.Nancy Dobson,993 W.15th Avenue,Apache Junction,addressed the council regarding the police department wanting to become unionized.She believes i t is a good idea because the standards of our living conditions that all of us enjoy today were based on unions bringing those conditions to the workplace. They are not asking for special favors or privileges.They work 24/7 and she believes this is a small price to pay for that service.She disagreed with Councilmember Durbala's statement that they should not be treated any differently than the other city employees,as the other city employees have the option of becoming a union if they choose. Mr.Bill Virtue,1125 N.Steele (did not provide name of city),president of the Apache Junction Police Officers Association,presented Mayor Coleman and Councilmember Urich with certificates and mugs in appreciation for their volunteering their time at the Central Arizona Special Olympics on April 4 and 5. Mr.Steve Flynn,305 N.Acacia,Apache Junction,addressed the council to request that they consider drafting a resolution against the Patriot Act.The Act allows federal law enforcement to search your house and library records without a warrant immediately present.They would have to go to the judge and get a warrant,and they are trying to get rid of that part.In the meantime, they could search your home and records.A terrorist is defined but i t is so vague it could be anyone breaking any law,be it state,federal or local.He estimated approximately 80 to 100 cities and counties nationwide have already passed a resolution against it.He believes this affects our freedom. REGULAR MEETING OF THE CITY COUNCIL MAY 6.2003 PAGE 4 OF 36 Mr.Elliott Fisher,547 E.Quail,Greater Apache Junction Association for Effective Government,addressed the council regarding hundreds of thousands of dollars of contracts on the consent agenda_without complete information on the companies;the six million dollar city hall project;'his view on the city's reputation;his request to call forlhe resignation of Councilmember Durbala and the withdrawal of Councilmember Durbala from the general election;his write-in candidacy;and his recall effort of Mayor Coleman. Mr.George Diehl,653 S.Palo Verde Drive,Apache Junction,addressed the council in support of the Patriot Act.It will keep the country secure from terrorists,dope dealers,unibombers and others throughout the world.A resolution against i t should not be considered. Mr.Conrad Pisinski,1069 W.14th Avenue.Apache Junction,addressed the council to thank them for what they have done in the past in regards to fiscal responsibility.Every other city has problems,Apache Junction does not.I t is not due to money coming in from the state,but in how the money was handled in the past.We are not having a problem,as Mr.Fisher said.He believes everyone should thank the council. CITY MANAGER'S REPORT None. PUBLIC HEARINGS APPLICATION FOR A SPECIAL EVENT LIQUOR LICENSE FOR THE BOYS AND GIRLS CLUB OF THE EAST VALLEY -APACHE JUNCTION BRANCH FOR A FUNDRAISER TO BE HELD AT THE BARLEEN DINNER THEATER ON MAY 10,2003 )City Clerk Kathleen Connelly briefed the council on the item.She stated there was another special event liquor license for the Boys and Girls Club at the last meeting for last weekend.This is a second event.Correspondence from the police department, planning department and the fire district are in the packet with no objections.Mr.Barnett is here on behalf of the Boys and Girls Club. Mayor Colemen requested the applicant address the council. REGULAR MEETING OF THE CITY COUNCIL MAY 6.2003 PAGE 5 OF 36 Mr.Wynton Barnett,1215 S. Winchester Avenue,Apache Junction addressed the council.The auxiliary board does a fabulous job for the club.This event is the community excellence awards and they will again benefit the club.He invited everyone to attend. Mayor Coleman opened the public hearing on the item. •Mr.Dan Wald,3400 S,Ironwood Drive,Apache Junction,voiced his support of the Boys and Girls Club.They give the kids something to do and he foresees them assisting the youth in attaining scholarships in the future.They will help the youth in the area. Mr.Elliott Fisher,547 E.Quail, Apache Junction,stated they need to improve the economic conditions for the parents.The businesses need to be supported first and the city needs to become a viable place for worthwhile,high -dollar income businesses to be located.The city needs to improve its reputation. Mayor Coleman reminded everyone that this public hearing is on a special event liquor license and the remarks need to be directed towards that item. Mr.George Diehl,653 S.Palo Verde Drive,Apache Junction,stated he was in favor of the Boys and Girls Club and he voiced his support for the liquor license.They do a lot of good things for kids across the country;the liquor license should allow them to raise a little more money and possibly give better salaries and build their own building. Mr.Steve Flynn,305 N.Acacia, Apache Junction,voiced his support for the license,and questioned why they should need a license for something like this. Mayor Coleman closed the public hearing with no one else wishing to speak.He reopened the item to council discussion. Councilmember Eck commented they were getting "way off track"with some of these comments.They are trying to REGULAR MEETING OF THE CITY COUNCIL MAY 6,2003 PAGE 6 OF 36 approve a liquor license for the Boys and Girls Club and he hopes the rest of the night does not go like this.They have not been talking about what this item is about and i t is very frustrating. Mayor Coleman closed the discussion with no other comments and called for a motion. Vice Mayor Surra MOVED THAT THE APPLICATION FOR A SPECIAL EVENT LIQUOR LICENSE FOR THE BOYS AND GIRLS CLUB OF THE EAST VALLEY - APACHE JUNCTION BRANCH FOR A FUNDRAISER TO BE HELD AT THE BARLEEN DINNER THEATER ON MAY 10,2003,BE RECOMMENDED FOR APPROVAL TO THE ARIZONA DEPARTMENT OF LIQUOR LICENSES AND CONTROL. Councilmember Dietz SECONDED THE MOTION. VOTE:Unanimous.(6-0,Councilmember Durbala was not present for the item.) The motion carried. PROPOSED ORDINANCE NO.1180,CASE PZ-2- 03,MAJOR PLANNED DEVELOPMENT AMENDMENT REQUEST BY MOUNTAIN VIEW LUTHERAN CHURCH )Associate Planner Steve Abraham briefed the council on the item.He described the surrounding area.The applicant is requesting about ten reductions in their planned development . plan.They will not be using 40% Of .,thesite.They are requesting relief from street improvements.They are requesting approval of the new development plan rather than the one approved earlier -.The area going to be developed around Goldfield and Old West Highway is in compliance with Ordinance No.940. The site plan meets the requirements for parking,building heights and setbacks.If the council does not approve this plan,the church would be . required to complete roughly the remainder of the Old West Highway improvements,a portion of the Hilton improvements,keep the same open space configuration and other on -site related requirements.These items would have to be completed before a final certificate of occupancy would be issued for the building they recently completed.I t has passed its inspections.If this is approved,they may move into the building and begin church activities.The second issue is RELUPA,the federal legislation stating local government can REGULAR MEETING OF THE CITY COUNCIL MAY 6,2003 PAGE 7 OF 36 assert zoning authority in the government's interest.This usually means health and safety.He did not see any hazards while inspecting it.He mentioned the stipulations for this request.I t includes a stipulation that if the church decides later to comply with their original plan,they do not have to go through another major planned development amendment.If there are any changes,they will have to do another major planned. development amendment. applicant address the council. Mayor Coleman requested the Mr.Ed Blessing,Gold Canyon, commented their application was self-explanatory and he was there to answer any questions they might have. Vice Mayor Surra stated she was looking forward to the project being completed.She thought it would fill a great need in the community.However,the recent economic trends do not make it feasible.She understands his not committing the parishioners'money until he knows the project will succeed. Mr.Ed Blessing commented he hopes the economics change in the future so they can go ahead with the plan. Mayor Coleman opened the public hearing on the item.There being no one wishing to speak,he closed the public hearing and reopened the item to council discussion.There being no further discussion,he called for a motion. Councilmember Dietz MOVED THAT ORDINANCE NO.1180 BE READ BY TITLE ONLY AND THE READING OF THE ENTIRE ORDINANCE BE WAIVED. Vice Mayor Surra SECONDED THE MOTION. VOTE:Unanimous. The motion carried. REGULAR MEETING OF THE CITY COUNCIL MAY 6,2003 PAGE 8 OF 36 City Clerk Kathleen Connelly read the ordinance by title only. Councilmember Dietz MOVED THAT ORDINANCE NO.1180,AS READ BY THE CITY CLERK,BE APPROVED AND ADOPTED. Councilmember Milkey SECONDED THE MOTION. VOTE:Unanimous. The motion carried. Mayor Coleman called for a ten minute break. Mayor Coleman reconvened the meeting. PROPOSED RESOLUTION NO.03-09:RESOLUTION DECLARING THE 2002 CITY TAX CODE AMENDMENTS A PUBLIC RECORD;PROPOSED ORDINANCE NO.1179:ADOPTING THE 2002 CITY TAX CODE AMENDMENTS BY REFERENCE WITH THE EMERGENCY CLAUSE )City Clerk Kathleen Connelly briefed the council on the items.These are changes to the city tax code by the state level model tax code commission.The city has been instructed to adopt these so that the municipal tax codes across the state are uniform. There are three changes.The first two change our city tax code to conform to state law;the third one puts into the model tax code the grandfathering of existing construction contracts when there is a tax rate change.The city has already been doing the last one since 1987.These are not optional and the League of Arizona Cities and Towns is looking for a uniform adoption date. Because of this,both the resolution and ordinance have an emergency clause. Mayor Coleman opened the public hearing on the item.There being no one wishing to speak,he closed the public hearing and reopened the item to council discussion.There being no discussion,he called for a motion. REGULAR MEETING OF THE CITY COUNCIL' MAY 6,2003 PAGE 9 OF 36 Councilmember Urich MOVED THAT RESOLUTION NO.03-09,A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA,DECLARING AS A PUBLIC RECORD THAT CERTAIN DOCUMENT FILED WITH THE CITY CLERK AND ENTITLED "THE 2002 AMENDMENTS TO THE TAX CODE OF THE CITY OF APACHE JUNCTION,ARIZONA",AND DECLARING AN EMERGENCY, BE APPROVED. Councilmember Dietz SECONDED THE MOTION. VOTE:Unanimous. The motion carried. Vice Mayor Surra MOVED THAT ORDINANCE NO.1179 BE READ BY TITLE ONLY WITH THE EMERGENCY CLAUSE AND THE READING OF THE ENTIRE ORDINANCE BE WAIVED. Councilmember Dietz SECONDED THE MOTION. VOTE:Unanimous. The motion carried. City Clerk Kathleen Connelly read the ordinance by title only with the emergency clause. . :Vice Mayor'Surra MOVED THAT ORDINANCE NO.1179,AS READ BY THE CITY CLERK, BE APPROVED AND ADOPTED. Councilmember Dietz SECONDED THE MOTION. VOTE:Unanimous. The motion carried. PROPOSED RESOLUTION NO.03-11,AUTHORIZING A HOME DETENTION PROGRAM IN THE CITY OF APACHE JUNCTION REGULAR MEETING OF THE CITY COUNCIL MAY 6,2003 PAGE 10 OF 36 )City Magistrate David Alexander briefed the council on the item..The jail costs are soaring:the total jail bill exceeded $100.000 for the last calendar year.In an attempt to reduce that expense,he would like to establish a home detention program wherein certain defendants would be electronically monitored at home.He needs council approval for the driving while intoxicated portion of the program. This program calls for testing to be done daily for alcoholic beverage and drug use,and that is also done electronically.The tests are submitted by phone as far as alcohol testing.There are several devices at home that the defendant has to agree to maintain and be available for when they get a call directing them to take a breath test which is transmitted to the provider. Councilmember Eck asked how that works:if there are a certain amount of these units. .City Magistrate David Alexander stated there are several providers and they install three different pieces of equipment at the residence:a monitor,a transmitter,and a sobrietor:the latter does the testing.They are connected to a monitoring facility by phone line.It can use the normal home land line without interfering with its performance. these items. stated we do not. purchases these items. Councilmember Eck asked if we lease City Magistrate David Alexander Councilmember Eck asked if the city City Magistrate David Alexander stated we do not.The provider does it and charges the individual a set amount per day.They are charged a set up fee and a set amount per day. There are no out of pocket costs to the city. Mayor Coleman opened the public hearing on the item. REGULAR MEETING OF THE CITY COUNCIL MAY 6,2003 PAGE 11 OF 36 Mr.Elliott Fisher,547 E.Quail, Apache Junction,addressed the council.He had suggested in the past that if there was a bus available on the weekends some driving while under the influence arrests might not happen.He sees this program as another waste of taxpayer dollars for equipment,maintenance and all kinds of items that could be prevented.He urged rejecting going down this road.Alcoholism is a disease and he cannot see how an electronic monitor will stop people from doing something that jail has not stopped them from doing.He does not understand this type of thinking. Mr.George Diehl,653 S.Palo Verde Drive,Apache Junction,addressed the council.He questioned why the system was needed and who would pay for the technicians to set this up.He asked if the city would install a phone if the person arrested does not have a phone. He thinks the money should be spent on something better. Ms.Alec Golzio,936 W.Apache Trail,Apache Junction,addressed the council.She stated she understood that the defendant would be paying for the costs.She asked how they would guarantee that the individual taking the breath test is the defendant. Mayor Coleman closed the public hearing with no one else wishing to speak and requested the judge to respond to the questions asked in the public hearing. City Magistrate David Alexander stated this will cost the taxpayer no money as the equipment is owned by the individual proprietor.There are several corporations that provide the service.The nearest is Justice Services and they supply a number of services.The program is not just for driving while intoxicated;i t is for any type of non-violent offense where jail time is imposed and where it appears the person is not a threat to the community and does not have to be incarcerated.Anything that is mandatory jail time by state law,they will go to jail.They currently pay $56 per day per individual for those in jail;he does not know what it will be in the next fiscal year.Other counties'jail fees are going up as much as 20% for the next fiscal year,Pinal County has not yet advised us of any increase.He is also concerned about the monitoring.The service does provide a collection center where they could be ordered to go there to give a urine sample.If they believe the monitoring device is being misused,they could be directed to appear there. REGULAR MEETING OF THE CITY COUNCIL MAY 6,2003 PAGE 12 OF 36 Mayor Coleman asked if the program was being used elsewhere. City Magistrate David Alexander stated Tucson,Chandler,and Tempe currently are using the program.It will not be a huge savings.Tempe estimates they will save 6% to 9% of their total jail bill.While i t is not a huge savings,i t is an alternative to sending someone to jail where there is not a mandatory sentence involved. pays for the home detention program. stated that is correct. of any fines imposed upon them. stated i t is not. Mayor Coleman asked if the defendant City Magistrate David Alexander Mayor Coleman asked if it is in lieu City Magistrate David Alexander Mayor Coleman asked how much he estimates this will save the taxpayers in a year. City Magistrate David Alexander stated he hopes it will save the 6% to 9% a year,which would be $6,000 to $9,000 a year.Every year the bill has been going up substantially.It was at $30 a day when he started here in this position,i t is now $56. Councilmember Urich asked if only the monitor would require the home phone. City Magistrate David Alexander stated that is correct. Councilmember Urich commented i f they did not have a home phone,since this is an alternative,they could be sent to jail. REGULAR MEETING OF THE CITY COUNCIL MAY 6,2003 PAGE 13 OF 36 City Magistrate David Alexander stated that is correct. •Councilmember Eck commented this is not .a "cake walk";but an alternative for some people Whom he feels may qualify for this. City Magistrate David Alexander stated that is correct.It would be used in addition to the mandatory sentencing,not in lieu thereof. Mayor Coleman closed the discussion with no further comments and called for a motion. Councilmember Dietz MOVED THAT RESOLUTION NO.03-11,A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,PINAL AND MARICOPA COUNTIES,ARIZONA,ESTABLISHING A HOME DETENTION PROGRAM FOR DRIVING UNDER THE INFLUENCE OFFENDERS:REPEALING ANY CONFLICTING PROVISIONS;AND PROVIDING FOR SEVERABILTIY,BE APPROVED. Councilmember Eck SECONDED THE MOTION. VOTE:Unanimous. The motion carried. PROPOSED ORDINANCE NO.1181,ESTABLISHING A SPEED LIMIT FOR BASELINE AVENUE FROM IDAHO ROAD TO TOMAHAWK ROAD )City Engineer Ron Grittman briefed the council on the item.This will increase the speed limit to make it consistent with the remainder of the roadway.The street has been widened and all road improvements have been completed. Councilmember Eck asked if the speed limit was 35 miles per hour because it was near the public works building and it was safer to drive that speed there. REGULAR MEETING OF THE CITY COUNCIL MAY 6,2003 PAGE 14 OF 36 City Engineer Ron Grittman stated i t was 25 miles per hour before because of the large dip in the roadway. Councilmember Eck asked how this compared to the other roadways that they are studying to determine if they should be raised to 40 miles per hour. City Engineer Ron Grittman stated he gave them some speed data and the 85th percentile on this road was 44 miles per hour,so they could set the speed limit up to 45 miles per hour.They chose 35 in order to be consistent with Baseline itself. Councilmember Eck commented they are looking at increasing the speeds on the other main east/west roads.He asked if the council was not waiting for that study. City Engineer Ron Grittman stated they were waiting for the completion of the construction on Superstition. They were going to do all the main roadways at the same time. Vice Mayor Surra commented 35 miles per hour is the exact same speed limit through the business district on Country Club in Mesa.She believes i t is an appropriate speed limit for a business district. Councilmember Dietz asked if they can boost this up to 40 miles an hour in six months or so since the study on this roadway has already been done. City Engineer Ron Grittman stated they could.They will do a large,comprehensive study when they do the one for all the roads.It will be one ordinance that will raise all of them. Councilmember Dietz commented they would not have to do the one on Baseline since it has already been done. City Engineer Ron Grittman stated they collect this data regularly at most of the major intersections. REGULAR MEETING OF THE CITY COUNCIL MAY 6,2003 PAGE 15 OF 36 Councilmember Milkey asked if it was 45 miles per hour from Ironwood to Idaho on Baseline. City Engineer Ron Grittman stated that is correct. Councilmember Milkey asked where the 35 miles per hour speed limit is consistent with another speed limit area on Baseline. City Engineer Ron Grittman stated i t is that speed from Idaho to Goldfield. Councilmember Milkey stated i t is currently 25 from Idaho to Tomahawk,45 to 25,and then up to 35 from Tomahawk to Goldfield. City Engineer Ron Grittman showed them on the map the current speed limits.The change will make it 35 from Idaho to Goldfield. Mayor Coleman opened the public hearing on the item.There being no one wishing to speak,he closed the public hearing and reopened the item to council discussion.There being no discussion,he called for a motion. .Councilmember Milkey MOVED THAT ORDINANCE NO.1181 BE READ BY TITLE ONLY AND THE READING OF THE ENTIRE ORDINANCE BE WAIVED. Councilmember Urich SECONDED THE MOTION. VOTE:Unanimous. The motion carried. City Clerk Kathleen Connelly read the ordinance by title only. REGULAR MEETING OF THE CITY COUNCIL MAY 6,2003 PAGE 16 OF 36 CouncilMember Milkey MOVED THAT ORDINANCE NO.1181,AS READ BY THE CITY.CLERK,'BE.APPROVED AND ADOPTED. ,Councilmember Dietz SECONDED THE MOTION. VOTE:Unanimous. The motion carried. PROPOSED ORDINANCE NO.1182,REPEALING THE DESIGNATION FOR STOP SIGNS AT CERTAIN LOCATIONS AND ESTABLISHING STOP SIGNS AT VARIOUS LOCATIONS IN THE CITY ) )City Engineer Ron Grittman briefed the council on the item.The main issue on this item is to change the intersection of Scenic and Tomahawk.Tomahawk is the major street and comes to a stop.Scenic used to extend through to Idaho and no longer does.As the traffic patterns in the area have changed,this ordinance will stop the traffic on Scenic and allow through movement on Tomahawk.There are three additional locations in the ordinance that need new stop signs. Mayor Coleman opened the public hearing on the item.There being no one wishing to speak,he closed the public hearing and reopened the item to council discussion.There being no further discussion,he called for a motion. Vice Mayor Surra MOVED THAT ORDINANCE NO.1182 BE READ BY TITLE ONLY AND THE READING OF THE ENTIRE ORDINANCE BE WAIVED. Councilmember Eck SECONDED THE MOTION., VOTE:Unanimous. The motion carried. City Clerk Kathleen Connelly read the ordinance by title only. REGULAR MEETING OF THE CITY COUNCIL MAY 6,2003 PAGE 17 OF 36 Vice Mayor Surra MOVED THAT ORDINANCE NO.1182.AS READ BY THE CITY CLERK,BE APPROVED AND ADOPTED. Councilmember Dietz SECONDED THE MOTION. VOTE:Unanimous. The motion carried. OLD BUSINESS None. NEW BUSINESS SLD-A-03-01:REQUEST FOR COMMENTS FROM STATE LAND DEPARTMENT ON A PROPOSED ANNEXATION OF STATE LANDS REQUEST )Interim Development Services Director Rudy Esquivias briefed the council on the item.This is a proposed annexation by Mesa on about 1,275 acres of state trust land.He showed them on a map where the acreage is located.The piece with the most interest to Apache Junction is the section just west of Meridian between Southern and Baseline.I t is currently vacant and there are canal structures and water retention structures in there.The State Land Department is asking the city for its comments.It will consider the annexation request at one of their meetings.The Apache Junction Planning and Zoning Commission primarily focused on more regional annexation interests at their meeting to discuss this.They questioned the potential impact and other good questions.The city has had some annexation requests before State Land for two years that have not been acted upon:this is because of a battle between State Land and the Maricopa County Flood Control District over the flood control easement that exists on about 19,000 acres.They will not be available for annexation until that problem is resolved.This affects the city because our growth area is to the south.State Land has asked if the city would like to annex other pieces not affected by the flood control easement.However,the modification would mean annexing land far east of Meridian and the encroachment pattern of Mesa appears to be at Meridian.Mesa has made comments about annexing into Pinal County.State Land is looking for comments and recommendations on the REGULAR MEETING OF THE CITY COUNCIL MAY 6,2003 PAGE 18 OF 36 piece of land Mesa is currently proposing to annex.The Planning and Zoning Commission ultimately recommended that they did not object to Mesa annexing Section 36,however,they -wanted a clear message sent to the State Land Department that the city would object to any future annexations across the county line into Pinal County.The packet includes a letter from City of Mesa Mayor Keno Hawker describing how this piece of land fits in and their plans for the area. Mayor Coleman commented he agrees with the recommendations from the Planning and Zoning Commission.He asked if the unleased section on the map is the freeway. Interim Development Services Director Rudy Esquivias stated that is correct. Mayor Coleman asked what the unleased part was up in the northeast corner. Interim Development Services Director Rudy Esquivias stated that is a piece of state land that is available for development.He showed where the flood control structure and retention areas were on the map.The 575 acres excludes the freeway right-of-way and the canal. Mayor Coleman asked if the other lines on the map were the canal. Interim Development Services Director Rudy Esquivias stated they are the canal and the retention areas. Councilmember Dietz asked if the Mesa city limits abut Section 36 at any location. Interim Development Services Director Rudy Esquivias stated it does and he showed them where on the map. Councilmember Eck agreed with the commission.He commented that Mayor Hawker states in his letter that our consideration and support of the request would be greatly appreciated:he hopes they send the message that it is mutual when we are looking at similar REGULAR MEETING OF THE CITY COUNCIL MAY 6,2003 PAGE 19 OF 36 items in our city and in our county.He asked if ,the property on the northeast Corner was at Southern and Meridian.. Director Rudy Esquivias stated i t is. big enough for a Costco. Interim Development Services Councilmember Eck commented i t is Interim Development Services Director Rudy Esquivias stated i t is 36.5 acres. Councilmember Eck commented he is concerned that they would put in a huge retail center across the road from Apache Junction. Mayor Coleman asked if they knew what the zoning will b Interim Development Services Director Rudy Esquivias stated they do not.I t is presently zoned agricultural;they would have to give it a similar zoning now and rezone i t later to another use. Councilmember Eck commented he is concerned they would put in a major retail outlet and rob economics from our community.He asked if they would have any control over how that would be zoned. Interim Development Services Director Rudy Esquivias stated there are additional unannexed pieces on our side of the line immediately east of Meridian;he designated them on the map. Councilmember Eck commented ideally Apache Junction would build retail east of Meridian and Mesa could build residential,but he is afraid it will be just the opposite. Mayor Coleman suggested they say that the City of Apache Junction would like all of the area north of the canal to be kept residential. REGULAR MEETING OF THE CITY COUNCIL MAY 6,2003 PAGE 20 OF 36 Councilmember Eck commented that is reasonable. Vice Mayor Surra commented she does not understand why the flood control structures in that piece do not have any impact on that land being annexed,whereas our annexation requests have been tied up for two years that have similar structures. Interim Development Services Director Rudy Esquivias stated i t looks like all of the encumbered sections are east of the county line. Councilmember Eck commented there is nothing they can do to control that,but he would like to see the area north of the canal residential. Councilmember Durbala stated he believes i t should all stay housing in that area.There is not a lot of commercial in that area.He does not believe it should be commercial on the south side either. Mayor Coleman stated he believes that is their intent according to their letter. Councilmember Durbala stated he has been told that state land needed to have an approved plan for the section being annexed or it would go no further.He asked if that was for Apache Junction only,and what the general plan for Mesa states for that area. Interim Development Services Director Rudy Esquivias stated he recalled that area showing medium density with low commercial at the freeway access major intersections.There is no freeway off ramp at Meridian. Mayor Coleman commented the letter states that all the properties currently zoned for agricultural use in Maricopa have been designated for retail and business development by Mesa due to their proximity to the freeway and Williams Gateway. REGULAR MEETING OF THE CITY COUNCIL MAY 6,2003 PAGE 21 OF 36 Vice Mayor Surra asked if the county was also asked to give input on this annexation request. Interim Development Services Director Rudy Esquivias stated he believed they were. Councilmember Durbala stated the county was not asked. Mayor Coleman requested Pinal County Supervisor Sandie Smith to speak on the item. Pinal County Supervisor Sandie Smith stated she is concerned about the piecemeal effect that is happening.Mesa has stated they would sit down and talk to us,but then they go to State Land and try to annex right into Apache Junction in order to build a retention area and did not tell you.Now they have this for which they do not basically have a plan.State Land had told us we have to plan all of the land.There should be the same rules for everyone.She feels i t is a slap in the face of Apache Junction.Mesa and State Land should not be allowed to set different rules for different areas.I t is in Maricopa County,but they are saying the land in Pinal County affects them.What they plan in Maricopa County affects us. They have never asked,until this last study,how their traffic patterns or any of that affects us or how we think the traffic should go.They have not asked how we think the zoning should be;yet they want to have a say on our zoning..We have stated everyone should sit down and talk about this,such as air flight patterns and traffic patterns.The transportation study is due out shortly and she believes this annexation is premature. Councilmember Eck asked if it would be "bad"for them to ask what has been planned for the annexation area. Pinal County Supervisor Sandie Smith stated once i t is zoned,you cannot hold them to that.The next council could put what they wanted there.They are asking to help plan 200 square miles: Maricopa Associated Governments has actually planned over i t for us without consulting with Pinal County or Apache Junction and they are asking us to trust them for what they are going to put in there.I t frustrates her that one person says i t is okay if we do it,but we want to be able to tell you what to do and help plan.I t is okay if they help plan here,but we need to REGULAR MEETING OF THE CITY COUNCIL MAY 6.2003 PAGE 22 OF 36 be able to help plan there.She Is also concerned .about,what they are trying to do to Apache Junction on the drainage issue. Councilmember Milkey commented they did not have to provide any plan when the city annexed down to Elliot,and i t was approved.They are now asking to annex down to Ray Road,yet that has been held up due to the encumberment and the plan State Land is requesting. There is not a consistent policy.They are now proceeding with Mesa the way they did with us on the Elliot annexation.He would like to send a message of inconsistency. City Manager George Hoffman stated they could encourage the State Land Department to apply a consistent practice with regard to requirements for municipalities'coordination with state and coordination with fellow municipalities;whatever the process is,that it be consistently applied. Vice Mayor Surra stated she would like to see a strong statement regarding our input into the planning processes as we have been requested to do.They should not be able to dictate our planning process without us having some input. Councilmember Milkey commented just like Williams Gateway Airport is of major interest to Mesa,the Superstition Freeway area is of major interest to Apache Junction.I t is the entrance to our community. Councilmember Urich commented perhaps we should request that they act on our request of two years ago before they act on this one. It was the general consensus of the council that this should not be done. Vice Mayor Surra commented she would like to see the strongest statement possible about the issue of fairness regarding planning for areas that are going to be annexed contiguous to our city and county limits.She believes Rudy and George could word that tactfully so that it does not incur any irate reaction from State Land. REGULAR MEETING OF THE CITY COUNCIL MAY 6,2003 PAGE 23 OF 36 Councilmember Eck commented they do not want to sound negative to our neighbors. Mayor Coleman stated they might want to say that they be allowed to annex that area as soon as development requires it. City Clerk Kathleen Connelly stated they could probably take one position on some of the property and a different position on Section 36. Vice Mayor Surra commented the wording may be something for the management team to work on,but they should go forward with the things brought to them today as far as direction. Mayor Coleman closed the discussion and called for a motion. Councilmember Dietz MOVED THAT STAFF BE GIVEN THAT PREVIOUS DIRECTION AS SO ELOQUENTLY STATED BY OUR VICE MAYOR AND EVERYONE ELSE INVOLVED. City Attorney Joel Stern stated he may want to list the areas of concern. Councilmember Dietz MOVED THAT STAFF BE GIVEN THE FOLLOWING DIRECTION REGARDING SLD-A-03-01:REQUEST FOR COMMENTS FROM STATE LAND DEPARTMENT ON A PROPOSED ANNEXATION OF STATE LANDS REQUEST: THAT WE AGREE WITH THE PLANNING AND ZONING COMMISSION'S RECOMMENDATION; COUNCIL WANTS FOR THE SOUTHWEST CORNER OF MERIDIAN AND SOUTHERN TO BE DEVELOPED AS SINGLE FAMILY RESIDENTIAL;WHAT IS PLANNED FOR RETAIL BUSINESSES: A MESSAGE OF CONSISTENCY AND CONSIDERATION AND COOPERATION WITH OTHER ENTITIES;MORE APACHE JUNCTION INPUT INTO PLANNING PROCESS REGARDING PLANS THAT WARRANT ACTION IN THE ANNEXATION REQUEST WITH THE CITY AND PINAL COUNTY. Councilmember Urich SECONDED THE MOTION. VOTE:Unanimous. REGULAR MEETING OF THE CITY COUNCIL MAY 6,2003 PAGE 24 OF 36 The motion carried. COUNCIL DIRECTION TO STAFF ON ANY OF THE ABOVE LISTED AGENDA ITEMS None. COUNCIL DIRECTION TO STAFF ON OTHER PROPOSED LEGISLATION OR ACTIONS SELECTION OF CONSULTING FIRM TO DO PUBLIC SAFETY DEPARTMENT OPERATIONS ANALYSIS ) )Mayor Coleman commented one of the two finalists was unable to make the work session last night.They would be available for one of the special meetings on the budget and pay plan.He asked if they needed a time specific for the interview and selection. City Attorney Joel Stern stated i t might be easier for the consultant. There was general discussion on the dates and times. City Clerk Kathleen Connelly commented they can continue this until the date they pick under item number twenty-two. Mayor Coleman closed the discussion and called for a motion. Vice Mayor Surra MOVED THAT STAFF BE GIVEN THE FOLLOWING DIRECTION REGARDING SELECTION OF CONSULTING FIRM TO DO PUBLIC SAFETY DEPARTMENT OPERATIONS ANALYSIS:THAT WE FORWARD THE DATES THAT WE WOULD BE SELECTING FOR A SPECIAL MEETING IN (PRIOR CORPORATION)THE INTERVIEW PROCESS AND THE SELECTION PROCESS DURING THOSE DATES AND FOR THE SPECIAL DATE THAT WOULD BE HELD IN MAY 2003. Councilmember Dietz SECONDED THE MOTION. VOTE:Unanimous. REGULAR MEETING OF THE CITY COUNCIL MAY 6,2003 PAGE 25 OF 36 The motion carried. SALT RIVER PROJECT AESTHETICS FUND •)City Engineer Ron Grittman briefed the council on the project.There is approximately $830,000 in the fund.The purpose of the funds is to improve the view sheds that are important to the community.They can also be used to comply with local undergrounding of power line requirements,such as at Baseline between Cactus and Tomahawk.Approximately $57,000 of the fund was used for this purpose. Other cities have used the funds for scenic corridors,environmentally sensitive areas and new distribution systems for the cities where undergrounding ordinances apply.Apache Junction has used the funds to bury 12 KB lines crossing Broadway from Meridian to Idaho,bury 12 KB lines crossing Idaho from U.S.60 to S.R.88,bury the 12 KB lines along Apache Trail from Gold to Thunderbird,and the intersections of Delaware and Apache Trail and Apache Trail from S.R.88 to Thunderbird.I t has primarily been focused in the downtown area.Possible candidates for these funds are burying the local transmission lines from the Chamber of Commerce to the Cactus Car Wash at $262,000,to be done with the Phelps project in 2003;burying the local transmission line along North Apache Trail from Best Ace Hardware to Idaho/Superstition at $170,000,to be done in 2004;burying the local transmission line along the west side of Superstition Plaza from Apache Trail down to Sierra Entrada;and burying the transmission line at Los Vaqueros from Phelps Drive over to Hacker's Grill.Another would be to bury a line from Bashas'Plaza from Hacker's Grill to Burger King;and there are two listed for 2005 that are improvements along Old West Highway from Idaho to Winchester, burying the KB lines there.The total project cost,if utilized in just the downtown area,is $2,058,000.The fund increased this last year by about $270,000.The increases have been $70,000 to $100,000 each year in the past 12 years.The increase is based on the number of new electrical permits;they run two years behind.We have had large development in the last 2-3 years;i t is not estimated to be as large next year.He gave a slide show of current project examples.The city has a lot of requests for the dollars.The school district has requested the undergrounding of lines along Ironwood from Southern to U.S.60.He would like direction on how council would like these funds spent. City Manager George Hoffman asked what the cost was of the school district request. REGULAR MEETING OF THE CITY COUNCIL MAY 6,2003 PAGE 26 OF 36 City Engineer Ron Grittman stated i t is $493,000. City Manager George Hoffman stated the school district is willing to pay half the cost in order to help make that happen.This is in conjunction with the joint city/school project on Ironwood.The general overview was to give indication of traditional projects they are thinking about for that money,they have a specific request for the money and a strong partnership with the school district on capital projects. They need direction on how to proceed.Dr.Shockley is with us tonight i f council wishes to hear anything on that •project. Dr.Shockley,representing the school district,stated the reason they made the request is that they are undertaking jointly a fairly large,adjacent,ways widening and traffic control solution based on earlier action by the council and school board relating to high school traffic.It appeared natural for them to do the undergrounding as some poles have to be moved in this project.They also understand the situation public entities are facing budget -wise.If this request is approved,something would have to be delayed that was previously anticipated.They have the extra funds set aside for adjacent ways improvement projects.If they wait a couple more years down the line,i t could affect the taxpayers. Councilmember Eck commented as i t is a health and safety issue,that the council did make the request,and that they are getting matching dollars,it would make sense to put this at the top of the priority list.He would then like to see them continue with the downtown format,to coincide with the Main Street program South Plaza and Phelps. Vice Mayor Surra asked what would have to be left out of the proposed projects if the moneycomes out for the school project,as i t is important to do it now while i t is torn up instead of tearing i t up again. City Engineer Ron Grittman stated the current projects amount to about $2,100,000,but the current fund only has $830,000 in it.Approximately $250,000 would be pulled out for the school project,plus an additional $193,000 is being pulled out to underground the REGULAR MEETING OF THE CITY COUNCIL MAY 6,2003 PAGE 27 OF 36 lines in front of Four Peaks Elementary School,leaving approximately $400,000. Councilmember Milkey asked how much they get per year. City Engineer Ron Grittman stated they get approximately $70,000 to $100,000 per year.It will take us a long time to make i t up for the downtown area or the project costs would be significantly higher.The city would be paying for those cost increases 100% instead of using SRP funds. Councilmember Milkey commented he would like to see a timeline as had been done for the current projects if the high school project would be moved to the top of the list.He is concerned about how it would impact the schedule,if the other projects would be moved to the right. City Engineer Ron Grittman stated there are no other dollars for them. Councilmember Milkey asked if the projects were fixed;that they would happen regardless. City Engineer Ron Grittman stated those projects are tied to downtown projects that are currently slated over the next three years.Associated with each one is a series of undergrounding in the downtown area to be consistent with the paths.If the funds are used in other areas,once i t reaches zero,any proposed transmission lines that SRP is using or is going to be making in other areas that would normally underground,those lines would have to go aerial against the ordinance,unless the city foots the bill for it.The downtown projects would proceed,but the overhead stuff would stay as there are not enough dollars to go around. Mayor Coleman asked if there were development fees that could be used. City Engineer Ron Grittman stated development fees can only be used for adding additional capacity to the roadways themselves.They are using some development fees on the school REGULAR MEETING OF THE CITY COUNCIL MAY 6,2003 PAGE 28 OF 36 project because of the right deceleration and acceleration lanes.Some of the matching funds the city is proposing are being Offset by development fees. Councilmember Eck asked what the cost would be if they wanted to stay in line with Main Street as far as Phelps south. City Engineer Ron Grittman stated the cost of that project would be $262,000. Councilmember Eck asked how much the school project would cost. City Engineer Ron Grittman stated the school project is $250,000. There was general discussion on the amounts they would be getting over the next two years,the projects that could be done and the cost of the projects increasing over the years. Councilmember Durbala commented they are supposed to be redoing the roadway in front of Ace Hardware within a year. City Engineer Ron Grittman stated that is why i t is tied in with these projects. Councilmember Durbala stated they could put off the road to save a little money,but they are trying to build that whole downtown area up.If it is constantly being put off,they cannot improve the downtown area.He would like to help the school out,but he thinks they need to look at the rest of the community that pays the sales tax dollars on that.Part of that brings in additional money into the community and they may be able to establish additional businesses.He would like to work with the plan already set up which works with the Chamber of Commerce and the downtown Main Street Program. City Manager George Hoffman stated they already know they do not have enough money to do all of it.There are a lot of other infrastructure issues that need to be done.One of the concepts being thought about is the TIF funding revenue source bonding with that and doing some of these projects in total and more aggressively in terms of time REGULAR MEETING OF THE CITY COUNCIL MAY 6,2003 PAGE 29 OF 36 frame.He is not recommending it,but exploring it tonight.It is not the case of either the city paying for it or it does not happen;there is not enough to do all of these.Ironwood is a major entryway into the city at this time.This would make it a better entryway. Councilmember Eck commented they could do the school and the top three on that list almost right now. Vice Mayor Surra commented they will already be under construction at the school,and she does not believe they would want to tear it up again later when more money is available.They would be paving the roadway twice,which is a waste of energy and dollars.She would like it done at the same time as the construction being done there. Councilmember Durbala commented each one would be a construction problem.He would not like to see most of the roads be done up there and then have to tear them up after they are put in. Vice Mayor Surra commented they do not know if they would be able to do all of that anyway.But they can get close to 2004 and by that time they may have more funding and be able to plan where they can go next. Councilmember Durbala commented they keep telling the community they are going to do something to downtown main street yet every time it comes up it gets put off.We do not know when it will be done now.He thought it was time to start, showing the community they are going to do something. There was general discussion on the community needs downtown and the school partnership. Mayor Coleman asked if they would be backing out of any of the commitments made at the Town Hall or the Main Street Program if the school project is done.He feels like the commitments to the businesses were made first. Vice Mayor Surra commented she does not recall burying transmission lines as being a promise made at the Town Hall. REGULAR MEETING OF THE CITY COUNCIL MAY 6,2003 PAGE 30 OF 36 City Manager George Hoffman stated the development of the downtown area is going to be a multi -year,multi- million dollar effort.It includes many forms of infrastructure;electrical lines are one.He listed a number of items that would need to be completed. It is a big task ahead with revenue sources developed towards them.He reminded them it is the school who supported the creation of the TIE funds yet is not getting the marginal increase of tax dollars to be reinvested into the downtown.The partnership is pretty deep.The development of the TIE is very important to the development of the downtown area. Mayor Coleman stated he would not mind doing the school,but he believes they need to do Phelps Drive,too. Councilmember Eck agreed. Mayor Coleman commented he does not want power lines going over the new street lights. City Manager George Hoffman asked where the undergrounding was on Phelps Drive. City Engineer Ron Grittman stated it is north of The Crossings and south of the Trail. Councjlmember Eck commented they can do the school and the top three items for $850,900.-• Councilmember Dietz reminded him they are doing Four Peaks for $150,000. Vice Mayor Surra commented they are going to have to look for funding and other revenue sources to complete a lot of the other projects.They have no opportunity for that kind of money on Ironwood. City Manager George Hoffman stated they will also look for partnerships with the private sector and other developers,if they are large enough. REGULAR MEETING OF THE CITY COUNCIL MAY 6,2003 PAGE 31 OF 36 Councilmember Eck commented he believed they could still be commlttedito the downtown area,as there is $834,000 available and $852,000 does the school and_the first three projects. Councilmember Durbala commented there is already $193,000 out for Four Peaks,for a total of $445,000 out for the schools. Councilmember Dietz commented they could still do the schools and the top two projects. There was general discussion as what would be done this year,next year with the additional funding,and what the estimated costs would be next year. Councilmember Eck suggested they talk to the Chamber and Main Street and see if they can do the second project later and do the third project now as that is Phelps Drive down to Sierra Entrada.This would allow them to concentrate on the south area and do the north side the next year. Mayor Coleman closed the discussion and called for a motion. Councilmember Eck MOVED THAT STAFF BE GIVEN THE FOLLOWING DIRECTION REGARDING THE SALT RIVER PROJECT AESTHETICS FUND:THAT WE MOVE FORWARD WITH THE PROJECT OF THE RELOCATION OF THE LINES BETWEEN SOUTHERN AND THE SUPERSTITION FREEWAY ON IRONWOOD DRIVE. Vice Mayor Surra SECONDED THE MOTION. VOTE:Unanimous. The motion carried. SELECTION OF MEETING DATES,TIMES,LOCATIONS,AND PURPOSES SELECTION OF MEETING DATES/TIMES/LOCATIONS FOR DISCUSSION AND/OR ACTION ON PAY PLAN REGULAR MEETING OF THE CITY COUNCIL MAY 6,2003 PAGE 32 OF 36 AND FY 03-04 BUDGET )Mayor Coleman opened the general discussion on the item,including possible dates,times,purpose for the meeting and the timeline for the pay plan.Mayor Coleman closed the discussion and called for a motion. Vice Mayor Surra MOVED THAT WE WOULD MEET ON MAY 21 AT 6:00 P.M.TO DO INTERVIEWS WITH THE CONSULTANT:THAT WE WOULD MEET ON THE 27TH AT 6:00 P.M.TO DO THE COMP AND PAY STUDY AND THE SELECTION OF THE CONSULTANT;AND ON 6/2 WE COME BACK AT 6:00 P.M.TO DO AN ADOPTION OF THE COMP AND PAY STUDY. Councilmember Dietz SECONDED THE MOTION. VOTE:Unanimous. The motion carried. City Manager George Hoffman asked i f they wanted to set the meetings for the budget. Councilmember Durbala commented they could do that on June 3.The new council should have some input on that. Vice Mayor Surra commented they should have some time to go over the materials and not do everything on June 3. There was general discussion on when the budget meetings should be set.It was the consensus of the council to set the meeting date at the June 3 regular meeting. Mayor Coleman closed the discussion and moved on to the next item. Councilmember Dietz announced that due to the general election scheduled for May 20,2003,no work session or regular meeting will be held on May 19 or 20,2003.He MOVED THAT AN EXECUTIVE SESSION AT 6:00 P.M.AND A WORK SESSION AT 7:00 P.M.BE HELD ON REGULAR MEETING OF THE CITY COUNCIL MAY 6,2003 PAGE 33 OF 36 MONDAY,JUNE 2,2003,IN THE CITY CONFERENCE ROOM AND CITY COUNCIL CHAMBERS, RESPECTIVELY; AND THAT AN EXECUTIVE SESSION AT 6:00 P.M.BE HELD ON TUESDAY,JUNE 3,2003, IN THE CITY CONFERENCE ROOM. Vice Mayor Surra SECONDED THE MOTION. VOTE:Unanimous. The motion carried. INFORMATION AND REPORTS Mayor Coleman reminded everyone of the election on May 20. Councilmember Eck announced that today's paper had a picture of "Boxing Babes" on the front page and that they were his daughter with her good friend, Matthew Padilla. ADJOURNMENT .).Mayor Coleman adjourned the meeting at 9:47 p.m. Consent Agenda Items are as follows: 1.Acceptance of Agenda. 2.Acceptance of Minutes of Regular Meeting of April 15,2003. 3.Recognition of Outstanding Service to the Community by City Employee:Jeff Bell. 4.Consideration of Modification to Intergovernmental Agreement dated December 17,2002,with Pinal County for Election Services provided by Pinal County to include early voting functions for the May 20th General Election. 5.Consideration of Correction of Scrivener's Error to Resolution No.03-04, Authorizing submission of the City's FY 2003 Community Development Block REGULAR MEETING OF THE CITY COUNCIL MAY 6,2003 PAGE 34 OF 36 Grant (CDBG)application (amount designated for Senior Center should be $117.858,not $107,858 as shown on original resolution). 6.Resolution No.03-10,Authorizing submission of the City's Housing Rehabilitation Program Plan and Guidelines as part of the City's FY 2003 CDBG Application. 7.Consideration of permission to submit a grant proposal to Governor's Office of Highway Safety for three (3)solo certified Harley-Davidson FlPhi Road King Enforcement Police package motorcycles to include emergency lighting and siren. 8.Consideration of award of bid to purchase digital imaging copier through State Contract #ADE00131-002 from Business Imaging Systems in the amount of $14,865.92. 9.Consideration of Professional Services Agreement with Network Infrastructure and special systems design for the new City Hall/Magistrate Court Complex and Multi -generational Recreation Center in an amount not to exceed $29,254.95 and $16,199.00,respectively,and authorization for Mayor to sign the agreement subject to legal review by the City Attorney. 10.Consideration of Intergovernmental Agreement with Pinal County/City of Apache Junction recycling program in an amount not to exceed $5,000.00. ACCEPTED THIS 3RD DAY OF JUNE 2003,BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA. SIGNED AND ATTESTED TO THIS 3RD DAY OF REGULAR MEETING OF THE CITY COUNCIL MAY 6,2003 PAGE 35 OF 36 JUNE ,2003. DOUGLAS CO/EMAN Mayor ATTEST: KATHLEEN CONNELLY City Clerk CITY COUNCIL MINUTES CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the City Council of the City of Apache Junction,Arizona,held on the 6th day of May,2003.I further certify that the meeting was duly called and held and that a quorum was present. Dated this 15th day of May,2003. KATHLEEN CONNELLY City Clerk REGULAR MEETING OF THE CITY COUNCIL MAY 6,2003 PAGE 36 OF 36