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HomeMy WebLinkAbout2002-06-04 City Council Regular MinutesCITY COUNCIL REGULAR MEETING JUNE 4,2002 The regular meeting of the City Counscil/of the'rqty of Apache Junction, Arizona,was held on June 4,2002,at:the Apache ,JuhCtion City Council Chambers pursuant to the notice required by law. CALL TO ORDER Mayor Coleman called the meeting to order at 7:00 p.m. INVOCATION Vice Mayor Surra gave the Invocation. PLEDGE OF ALLEGIANCE Councilmember Milkey led the Pledge of Allegiance. ROLL CALL Councilmembers Present:Mayor Coleman Vice Mayor Surra Councilmember Dietz Councilmember Durbala Councilmember Eck Councilmember Milkey Councilmember Urich Staff Present:Interim City Manager George Hoffman City Clerk Kathleen Connelly City Attorney Joel Stern Public Safety Director Robert Warner City Engineer Ron Grittman Public Works Director Doug Dobson Interim Development Svcs.Dir.Rudy Esquivias REGULAR MEETING OF THE CITY COUNCIL JUNE 4,2002 PAGE 1 OF 11 Others Present:Assistant to the City Manager Bryan Powell Grants Coordinator Roger Hacker Police Dispatcher Candi Nilles ACCEPTANCE OF CONSENT AGENDA )Vice Mayor Surra MOVED THAT THE CONSENT AGENDA BE ACCEPTED AS PRESENTED;AND THAT APPROVAL BE GIVEN FOR THE PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF APACHE JUNCTION AND PINNACLE ONE TO SERVE AS THE CITY'S PROJECT MANGEMENT FIRM FOR THE MULTI- GENERATIONAL/COMMUNITY RECREATIONAL CENTER AND CITY HALL/COURT COMPLEX IN AN AMOUNT NOT TO EXCEED $291,000:AND THAT AUTHORIZATION BE GIVEN FOR THE MAYOR TO SIGN THE AGREEMENT;AND THAT THE AWARD OF BID FOR PUBLIC WORKS PROJECT NO.PW 2002-08,VEHCILE PURCHASES,BE AWARDED TO EARNHARDT SUPERSTITION FORD FOR FOUR VEHICLES FOR THE PUBLIC SAFETY DEPARTMENT;TWO FORD CROWN VICTORIAS AT A COST OF $47,186.34, ONE FORD TAURUS AT A COST OF $18,403.52,AND ONE HALF -TON FORD PICKUP FOR $20,915.62 FOR A TOTAL AMOUNT OF $86,541.48;AND THAT THE AWARD OF BID FOR PUBLIC WORKS PROJECT PW 2002-07,CONSTRUCTION OF CONCRETE,STORM DRAINS,RELATED STREET IMPROVEMENTS AND AGGREGATE BASE COURSE ADDITIVE ALTERNATIVE ON IRONWOOD DRIVE FROM WEST APACHE TRAIL TO SUPERSTITION BOULEVARD AND ON SUPERSTITION BOULEVARD FROM IRONWOOD DRIVE TO IDAHO ROAD,BE AWARDED TO RDC CONSTRUCTION,INC.IN THE AMOUNT OF $775,468.70 FOR THE BASE BID AND $252,416.00 FOR THE ALTERNATIVE BID FOR A COMBINED AMOUNT OF $1,027,884.70 PLUS 10%IN THE AMOUNT OF $102,788.47 FOR CONTINGENCY,FOR A TOTAL AMOUNT NOT TO EXCEED $1,130,673.17,BE APPROVED. Councilmember Urich SECONDED THE MOTION. VOTE:Unanimous. The motion carried. AWARDS,PRESENTATIONS AND COMMUNICATIONS None. REGULAR MEETING OF THE CITY COUNCIL JUNE 4,2002 PAGE 2 OF 11 CALL TO THE PUBLIC Mr.Jerry Dean,825 W.12th Avenue,Apache Junction,addressed the council regarding vandalism by school -age children in his neighborhood and his perceived inability of the police department to assist him. CITY MANAGER'S REPORT Interim City Manager George Hoffman stated Arizona Clean and Beautiful and the Arizona Department of Transportation provided an Adopt a Highway litter clean up and data research project this past Saturday on the freeway frontage from Ironwood to Tomahawk.County Supervisor Sandie Smith and Assistant to the City Manager Bryant Powell were there along with 77 other volunteers.Three hundred seventy-two bags of litter were collected.Last week the governor signed the street light district bill and he thanked those who attended the state legislature to speak on the issue.The pool should open this weekend pending the approval of the state and county.The media will be advised if it will be open this weekend.I t is a quality project that should be enjoyed by the community for many years to come. PUBLIC HEARINGS APPLICATION FOR AN INTERIM PERMIT,PERSON TRANSFER,CORPORATION,SERIES 7 LIQUOR LICENSE FOR APACHE CREEK GOLF COURSE ) )City Clerk Kathleen Connelly briefed the council on the item.I t is located just south of the freeway. The license change is due to an internal change op their part.Correspondence was received from the police department,zoning and the fire district with none having any objections to approval.The applicant was notified of the meeting and requested to attend. Mayor Coleman requested the applicant address the council. Mr.Chad Gniffke,1134 N.Gullhaven Court,Gilber,general manager,addressed the council. REGULAR MEETING OF THE CITY COUNCIL JUNE 4,2002 PAGE 3 OF 11 Councilmember Durbala asked i f everyone had already been through the standard training for the liquor license. Mr.Chad Gniffke stated they had. Councilmember Durbala asked if any future employees would also receive the training. Mr.Chad Gniffke stated they would. Mayor Coleman opened the public hearing on the item.There being no one wishing to speak,he closed the public hearing and reopened the item to council discussion.There being no further discussion,he called for a motion. Councilmember Durbala MOVED THAT THE APPLICATION FOR AN INTERIM PERMIT,PERSON TRANSFER,CORPORATION,SERIES 7 LIQUOR LICENSE FOR APACHE CREEK GOLF CLUB,INC.,SUBMITTED BY CHAD GNIFFKE,BE RECOMMENDED FOR APPROVAL TO THE ARIZONA DEPARTMENT OF LIQUOR LICENSES AND CONTROL.. Councilmember Dietz SECONDED THE MOTION. VOTE:Unanimous. The motion carried. OLD BUSINESS REQUEST FOR RECONSIDERATION OF PLANNING & ZONING COMMISSION APPOINTMENTS/ REAPPOINTMENTS OF MAY 21,2001;SELECTION OF DATE FOR RECONSIDERATION )Mayor Coleman stated he did not realize by voting yes on this item at the last meeting that he was voting to replace Pat Richmond on the board and he did not intend to do that.He realized i t after the meeting so he is asking that this be reconsidered.He REGULAR MEETING OF THE CITY COUNCIL JUNE 4,2002 PAGE 4 OF 11 MOVED THAT WE RECONSIDER THE PLANNING AND ZONING COMMISSION APPOINTMENTS AND REAPPOINTMENTS OF MAY 21. Councilmember Dietz SECONDED THE MOTION. VOTE:Unanimous. The motion carried. Vice Mayor Surra MOVED THAT THE RECONSIDERATION OF THE PLANNING AND ZONING COMMISSION APPOINTMENTS/REAPPOINTMENTS OF MAY 21,2002,BE SCHEDULED FOR THE MEETING OF JUNE 18,2002. Councilmember Dietz SECONDED THE MOTION. VOTE:Unanimous. The motion carried. NEW BUSINESS EAST APACHE JUNCTION SMALL AREA TRANSPORTATION CORRIDOR STUDY )City Engineer Ron Grittman briefed the council on the item.A scope of work was handed out last week to the council.He described the boundaries of the proposed area.The consultant will look at the existing zoning maps,the general plan,county assessor's maps,the existing log configurations,potential lot splits, landlocked properties,buildings and structures,drainage and topography.The consultant will generate traffic volumes based on the ultimate build out of all the properties and produce a map showing the existing levels of service. He also asked for a summary on how other cities address private access ways. Vice Mayor Surra asked if the build out includes the population differences from winter to summer. REGULAR MEETING OF THE CITY COUNCIL JUNE 4,2002 PAGE 5 OF 11 City Engineer Ron Grittman stated they will look at every lot being built out whether it be winter or summer. 'Councilmember Eck asked if they were looking at the current general plan. ,City Engineer'Ron Grittman stated 1.25 acres would be the minimum.He showed where the general plan would come into play. Councilmember Eck asked if they would be using this to determine if roads would eventually need to go double lane. City Engineer Ron Grittman stated they would get recommendations for all existing roads and ones that may be needed. Councilmember Eck commented he is checking to see how other communities use a private access easement. City Engineer Ron Grittman stated they have had numerous lot splits recently where a private access roadway is the only way to access the property.He put i t in to get ideas from other communities on how they deal with it. Mayor Coleman asked if the development fees can pay for this study. City Engineer Ron Grittman stated this is an unbudgeted expenditure but they do have the money in production services,which is under HURF funding. Mayor Coleman closed the item with no further discussion and called for a motion. Vice Mayor Surra MOVED THAT THE FOLLOWING DIRECTION BE GIVEN TO STAFF REGARDING THE EAST APACHE JUNCTION SMALL AREA TRANSPORTATION CORRIDOR STUDY:AND THAT OUR ENGINEER PURSUE THE SCOPE OF WORK PLAN THAT WAS OUTLINED IN THE MEMO TO ALL OF US. REGULAR MEETING OF THE CITY COUNCIL JUNE 4,2002 PAGE 6 OF 11 Councilmember Dietz SECONDED THE MOTION. VOTE:Unanimous. The motion carried. PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF APACHE JUNCTION AND MOTOROLA, INC. )Public Safety Director Robert Warner briefed the council on the item.This is for the new dispatch consoles discussed at the work session two weeks.This will improve work place safety and reduce the possibility of work -related injuries.It will also provide for expansion and serve their needs for up to 20 years.The agreement was drafted and approved by the city attorney.He requested approval of the agreement,with funding coming from the public safety development fees. City Attorney Joel Stern commented he received a call from Motorola advising they had not seen the agreement and there were a few things they wanted to change.They want to change some of the language. Councilmember Durbala asked if it needed to be postponed. City Attorney Joel Stern stated i t does not need to be postponed;they can just add "subject to the approval of the city attorney"at the end of their motion.He will send it to Kathy upon his approval and the mayor can sign it. Mayor Coleman closed the item with no further discussion and called for a motion. Vice Mayor Surra MOVED THAT THE PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF APACHE JUNCTION AND MOTOROLA,INC.FOR THE PURCHASE OF PUBLIC SAFETY DEPARTMENT DISPATCH CONSOLE WORKSPACE FURNITURE IN THE BASE BID AMOUNT OF $55,000 PLUS 10%IN THE AMOUNT OF $5,500 FOR CONTINGINCIES FOR A TOTAL BID AMOUNT NOT TO EXCEED $60,500,BE REGULAR MEETING OF THE CITY COUNCIL JUNE 4,2002 PAGE 7 OF 11 APPROVED SUBJECT TO THE APPROVAL OF OUR CITY ATTORNEY AS TO FORM AND CONTENT OF THAT AGREEMENT. Councilmember Urich SECONDED THE MOTION. VOTE:Unanimous. The motion carried. RESOLUTION NO.02-09;AUTHORIZING THE MAYOR TO EXECUTE AMENDMENTS TO THE CITY'S FISCAL YEAR 2001-2002 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) APPLICATIONS AND CONTRACTS )Grants Specialist Roger Hacker briefed the council on the item.This is authorize staff to do whatever needs to be done to amend the contracts and delete support for the local chapter of Habitat for Humanity,directing those funds to the expansion of the Food Bank. Mayor Coleman opened the item to council discussion.There being no discussion,he called for a motion. Councilmember Urich MOVED THAT RESOLUTION NO.02-09,A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,AUTHORIZING THE SUBMISSION OF AN AMENDMENT TO THE STATE OF ARIZONA DEPARTMENT OF COMMERCE COMMUNITY DEVELOPMENT BLOCK GRANT CONTRACTS NUMBERED 122.02H (HABITAT FOR HUMANITY LOT ACQUISITION)AND 123.02H (FOOD BANK EXPANSION)BE APPROVED. Councilmember Dietz SECONDED THE MOTION. • VOTE:Unanimous. The motion carried. COUNCIL DIRECTION TO STAFF ON ANY OF THE ABOVE LISTED AGENDA ITEMS None. REGULAR MEETING OF THE CITY COUNCIL JUNE 4,2002 PAGE 8 OF 11 COUNCIL DIRECTION TO STAFF ON OTHER PROPOSED LEGISLATION OR ACTIONS None. SELECTION OF MEETING DATES,TIMES,LOCATIONS,AND PURPOSES Councilmember Dietz MOVED THAT AN EXECUTIVE SESSION AT 6:00 P.M.AND A WORK SESSION AT 6:00 P.M.BE HELD ON MONDAY,JUNE 17,2002,IN THE CITY COUNCIL CONFERENCE ROOM AND THE CITY COUNCIL CHAMBERS,RESPECTIVELY;AND I MOVE THAT AN EXECUTIVE SESSION AT 6:00 P.M.BE HELD ON TUESDAY,JUNE 18, 2002,IN THE CITY CONFERENCE ROOM. Vice Mayor Surra SECONDED THE MOTION. VOTE:Unanimous. The motion carried. INFORMATION AND REPORTS Mayor Coleman commented the governor did sign the street light improvement district bill.I t is left up to the jurisdictions as to how they are going to do that.Councilmember Dietz worked hard to get that passed. Mayor Coleman announced League Resolutions Committee will be meeting this summer and those resolutions need to be in.It will be on our next agenda. Mayor Coleman announced Apache Junction was granted full voting membership rights at the last Maricopa Association of Governments meeting.I t is a one for one vote unless the vote is weighted,which is infrequent.He hopes this will help resolve some of the regional issues of transportation and air quality control. Vice Mayor Surra reminded them that the recruitment and search team has scheduled interviews tomorrow at 6:00 p.m.during the special meeting,to be followed by a budget work session. REGULAR MEETING OF THE CITY COUNCIL JUNE 4,2002 PAGE 9 OF 11 ADJOURNMENT )Mayor Coleman adjourned the meeting at 7:39 p.m. Consent Agenda Items are as follows: 1.Acceptance of Agenda. 2.Acceptance of Minutes of Regular Meeting of May 21,2002. 3.Approval of professional services agreement with Pinnacle One to serve as the City's project management firm for the Multi-Generational/Community Recreational Center and City Hall/Court Complex in an amount not to exceed $291,000. 4.Consideration of Award of Bid for Public Works Project No.PW 2002-08 to Earnhardt Superstition Ford for four vehicles for Public Safety Department; two (2)Ford Crown Victorias at a cost of $47,186.34;and one (1)Ford Taurus at a cost or $18,403.52;and one (1)One-half Ton Ford pickup for $20,951.62 for a total cost of $86,541.48. 5.Consideration of Award of Bid for Public Works Project PW 2002-07 to RDC Construction,Inc.for construction of street improvements and aggregate base course additive alternative on Ironwood Drive from West Apache Trail to Superstition Boulevard and on Superstition Boulevard from Ironwood Drive to Idaho Road.The amount of their bid is $1,027,884.70 (which includes base bid and additive alternative for aggregate base course)plus 10%for contingency,or $102.788.47,for a total amount not to exceed $1,130,673.17. ACCEPTED THIS 18TH DAY OF JUNE ,2002,BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA. SIGNED AND ATTESTED TO THIS 18TH REGULAR MEETING OF THE CITY COUNCIL JUNE 4,2002 PAGE 10 OF 11 DAY OF JUNE ,2002. DOUGLAS COLEMAN Mayor ATTEST: KATHLEEN CONNELLY City Clerk CITY COUNCIL MINUTES CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the City Council of the City of Apache Junction, Arizona,held on the 4th day of June,2002.I further certify that the meeting was duly called and held and that a quorum was present. p204.t _10th 0,,y of Jun /002. at?r_E-le-kt-t—est2 KATHLEEN CONNELLY City Clerk REGULAR MEETING OF THE CITY COUNCIL JUNE 4,2002 PAGE 11 OF 11