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HomeMy WebLinkAbout2002-12-17 City Council Regular MinutesCITY COUNCIL REGULAR MEETING DECEMBER 17,2002 The regular meeting of the City Council of the City of Apache Junction, Arizona,was held on December 17,2002,at the Apache Junction City Council Chambers pursuant to the notice required by law. CALL TO ORDER Mayor Coleman called the meeting to order at 7:00 p.m. INVOCATION Councilmember Durbala gave the Invocation, PLEDGE OF ALLEGIANCE Senator Peter Rios led the Pledge of Allegiance. ROLL CALL Councilmembers Present:Mayor Coleman Vice Mayor Surra Councilmember Dietz Councilmember Durbala Councilmember Eck Councilmember Milkey Councilmember Urich Staff Present:City Clerk Kathleen Connelly City Attorney Joel Stern Public Safety Director Robert Warner Assistant to the City Manager Bryant Powell Others Present:Grants Specialist Roger Hacker REGULAR MEETING OF THE CITY COUNCIL DECEMBER 17,2002 PAGE 1 OF 10 ACCEPTANCE OF CONSENT AGENDA )Vice Mayor Surra MOVED THAT THE CONSENT AGENDA BE ACCEPTED AS PRESENTED AND THAT APPROVAL BE GIVEN FOR THE 2- YEAR EMPLOYMENT AGREEMENT BETWEEN DAVID ALEXANDER AND THE CITY OF APACHE JUNCTION FOR THE POSITION OF CITY MAGISTRATE AND SETTING FORTH THE TERMS OF EMPLOYMENT;AND THAT AUTHORIZATION BE GIVEN FOR THE MAYOR TO SIGN THE AGREEMENT;AND THAT APPROVAL BE GIVEN FOR THE INTERGOVERNMENTAL AGREEMENT BETWEEN PINAL COUNTY AND THE CITY OF APACHE JUNCTION FOR VOTER REGISTRATION AND ELECTION SERVICES FOR THE 2003 CITY ELECTIONS;AND THAT AUTHORIZATION BE GIVEN FOR THE MAYOR TO SIGN THE AGREEMENT;AND THAT APPROVAL BE GIVEN TO TERMINATE THE PROFESSIONAL SERVICES AGREEMENT BETWEEN BENNETT ASSOCIATES AND THE CITY OF APACHE JUNCTION FOR CITY MANAGER SELECTION;AND DIRECTION BE GIVEN TO THE CITY ATTORNEY TO CONTACT BENNETT ASSOCIATES TO EFFECT THE TERMINATION OF THE AGREEMENT;AND THAT RESOLUTION NO.02-23,A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA,AUTHORIZING THE SUBMISSION OF AN APPLICATION FOR STATE HOUSING FUNDS CERTIFYING THAT SAID APPLICATION MEETS THE COMMUNITY'S HOUSING AND DEVELOPMENT NEEDS AND THE REQUIREMENTS OF THE STATE HOUSING PROGRAMS;AUTHORIZING THE MAYOR TO EXECUTE ALL REQUIRED DOCUMENTS IN FURTHERANCE OF THE SUBMITTAL PROCESS:AUTHORIZING STAFF TO TAKE ALL ACTIONS NECESSARY TO IMPLEMENT AND COMPLETE THE SUBMITTAL PROCESS;AND CONFIRMATION THAT CITY SHALL BE IN COMPLIANCE WITH ALL LAWS,BE APPROVED;AND THAT RESOLUTION NO.02-24,A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA,AUTHORING THE SUBMISSION OF AN AMENDED LOCAL TRANSPORTATION ASSISTANCE FUND I I PROGRAM GRANT APPLICATION TO THE ARIZONA DEPARTMENT OF TRANSPORTATION,BE APPROVED. Councilmember Urich SECONDED THE MOTION. VOTE:Unanimous. The motion carried. REGULAR MEETING OF THE CITY COUNCIL DECEMBER 17,2002 PAGE 2 OF 10 AWARDS,PRESENTATIONS AND COMMUNICATIONS State Senator Peter Rios thanked Councilmember Durbala for inviting him to the meeting.He gave a presentation on the state budget and state shared revenues,followed by a presentation on the Maricopa County Flood Control District/State Land issues.He briefed them on the state of the budget and programs that were being affected.He commented he had requested that the only area to remain untouched would be funding for certain programs for those with disabilities.He had received enough support from other legislators for this to occur.He stated that the legislature was able to pare $230.000,000 from this year's budget to eliminate some of the shortfall,but they would have to meet again to pare another $280,000,000.The economic situation is dismal.He estimates that they will have to cut another one billion dollars from next year's budget.He stated the legislature will not enhance revenues with tax increases.They need to look at closing loopholes.He believes the cities efforts will have to be doubled from what was put out this past year to keep the state -shared revenues untouched.The legislature will have to choose.He added the Heritage Fund is also a target.He briefed them on the Maricopa County Flood Control District/State Land issues and stated the lands would be targeted to find a win -win position as a benefit to all. Councilmember Durbala asked if it appeared the state -shared revenues would be affected by the budget cuts. Senator Rios stated everything could be touched by the budget cuts except the disabilities programs already mentioned.He commented he does not think state -shared revenue cuts will be backed and passed in the House,but he is not sure about the Senate.He suggested they contact their local legislators, especially Jeff Flake.He added the new legislators will need to know their stand.He stated that he supports the League Municipal Policy Statement positions on pratecting state -shared revenues and maintaining local control. Mayor Coleman explained that he had already met with Senator Vershoor and Representative Biggs and they had indicated their desire to protect state- shared revenues.He thanked SenatorRips, for taking the time to come and speak to them. CALL TO THE PUBLIC REGULAR MEETING OF THE CITY COUNCIL DECEMBER 17,2002 PAGE 3 OF 10 Mr.Bill Dellinges,6130 E.16th Avenue,Apache Junciton,addressed the council regarding the new street lights proposed for the downtown area.He is an astronomer and he is concerned about excess light that may be emitted from these street lights.He would like to see light standards that do not emit any light upward or out to the sides;they should only direct the light downward.He believes these lights will emit light sideways which will cause light pollution and prevent people from the seeing the stars as clearly at night. Mr.Elliott Fisher,547 E.Quail,Apache Junction,Greater Apache Junction Association for Effective Government,addressed the council regarding the upcoming elections.He is concerned that the problem that occurred at the last election could be repeated as he has not heard that i t has been addressed by anyone.He commented that he had not yet received a letter from the county confirming his status as a candidate. Vice Mayor Surra commented the street lights approved by the council were compliant with the dark sky ordinance. Councilmember Urich requested staff to check into the concerns expressed by Bill Dellinges. CITY MANAGER'S REPORT Assistant to the City Manager Bryant Powell commented the city is now broadcasting the League of Arizona Cities and Towns tape that is in support of the Strong Cities Campaign.I t is the first video showing a useful informational product.I t is hoped Citizen Leadership Institute information will be broadcast soon as well.He thanked all the public works and parks and recreation crews involved in helping out on the Tomahawk and Baseline projects.He stated he talked to a representative from the Tradition who stated they did have a sponsor lined up but the sponsor got cold feet.The Professional Golf Association found a sponsor in Portland,so the tournament will be held in Oregon next year. PUBLIC HEARINGS APPLICATION FOR A SPECIAL EVENT LIQUOR LICENSE FOR SUPERSTITION MOUNTAIN ROTARY CLUB #1246 FOR LOST DUTCHMAN DAYS, REGULAR MEETING OF THE CITY COUNCIL DECEMBER 17,2002 PAGE 4 OF 10 FEBRUARY 21-23,2003 )City Clerk Kathleen Connelly briefed the council on the item.She commented information was included in their packets from the planning and police departments.The applicant had been notified to attend the meeting. Mayor Coleman requested the applicant address the council. Mr.Gary Collins,927 E.Mesquite, Apache Junction,addressed the council on behalf of the rotary club.He requested approval of their application. Mayor Coleman opened the public hearing on the item.There being no one wishing to speak,he closed the public hearing and reopened the item to council discussion.There being no discussion,he called for a motion. Councilmember Dietz MOVED THAT THE APPLICATION FOR A SPECIAL EVENT LIQUOR LICENSE SUBMITTED BY JUDD WILLIAMS ON BEHALF OF SUPERSTITION MOUNTAIN ROTARY CLUB #1246 FOR LOST DUTCHMAN DAYS BE RECOMMENDED FOR APPROVAL TO THE ARIZONA DEPARTMENT OF LIQUOR LICENSES AND CONTROL. Councilmember Durbala SECONDED THE MOTION. VOTE:Unanimous. The motion carried. PROPOSED ORDINANCE NO.1169:AMENDING THE APACHE JUNCTION CITY CODE,CHAPTER 8 . BUSINESS,BY REPEALING ARTICLE 8-8 SPECIAL EVENTS LICENSING REQUIREMENTS ITS ENTIRETY AND ADOPTING A NEW ARTICLE'.. 8-8 REQUIREMENTS FOR SPECIAL,COMMUNITY AND PRIVATE EVENTS -) )City Clerk Kathleen Connelly briefed the council on the item.She commented this section of the city code REGULAR MEETING OF THE CITY COUNCIL DECEMBER 17,2002 PAGE 5 OF 10 is being changed in its entirety for the benefit of the events,vendors and staff.It will delete the current confusing special events process and create new guidelines with separate categories for special,community and private events.She further explained some of the similarities and differences between the events.She explained that the $50.00 per day sponsor cost for special events could be passed on to the vendors in that for 25 vendors the cost would equal $2.00 each.The changes would allow greater flexibility for the sponsors to bring in vendors at the. last Minute' since the city's deadlines come after the events end.This would hopefully lead to greater vendor participation which would benefit the sponsor and the community.She had sent copies of the proposed changes to representatives of the Chamber of Commerce/Main Street,Superstition Stampede and the Lost Dutchman Marathon requesting their opinions.The Main Street Board had reviewed the ordinance and supported it.Mr.Gary Nine had called and told her the Marathon Committee supported it.She added these changes would also allow massage therapy at these events on a limited basis. Mayor Coleman opened the public hearing on the item. .Mr.Gary Mulholland,710 S. Muleshoe,Apache Junctibn,addressed the council.He likes the new process, and is behind it.He commented the city has a reputation for not being vendor friendly and he hopes this will begin to change that reputation.He commented they frequently have vendors come in at the last minute and they could not get a business license with the previous process.This would allow these people to participate that they have had to turn away in the past.He is not in favor of their having to pay the $50 fee,but he will live with i t if the council approves it.He thanked the City Clerk Kathleen Connelly and Business License Coordinator Taleen Carpenter for bringing these changes to the council. Mr.Gary Nine,10263 E.Cloudview, Gold Canyon,addressed the .council.,He is in faVor,Of-the new process and has no problem with paying the fee.He also believes this will help the city to be seen as vendor friendly and he thanked staff forthe -work and changes they have made in the process. Mayor Coleman commented he had heard they already had doubled the entries from what they had the previous year. REGULAR MEETING OF THE CITY COUNCIL DECEMBER 17,2002 PAGE 6 OF 10 Mr.Gary Nine stated that was correct. •Mayor Coleman commented that even though the area has lost the Tradition,he believes this event may become a signature event for the area. Mayor Coleman closed the hearing with no one else wishing to speak.He reopened the item to council discussion. Vice Mayor Surra commented the $50 fee is to cover the city's expenses in processing the paperwork.The city does not make a profit off of these events. Mayor Coleman closed the discussion with no further comments and called for a motion. Vice Mayor Surra MOVED THAT ORDINANCE NO.1169 BE READ BY TITLY ONLY AND THE READING OF THE ENTIRE ORDINANCE BE WAIVED. Councilmember Dietz SECONDED THE MOTION. VOTE:Unanimous. The motion carried. City Clerk Kathleen Connelly read the ordinance by title only. ..Vice Mayor Surra MOVED THAT ORDINANCE NO.1169,AS READ BY THE CITYCLERK., BE APPROVED AND ADOPTED. Councilmember Dietz SECONDED THE MOTION. VOTE:Unanimous. REGULAR MEETING OF THE CITY COUNCIL DECEMBER 17,2002 PAGE 7 OF 10 The motion carried. OLD BUSINESS None. NEW BUSINESS None. COUNCIL DIRECTION TO STAFF ON ANY OF THE ABOVE LISTED AGENDA ITEMS None. COUNCIL DIRECTION TO STAFF ON OTHER PROPOSED LEGISLATION OR ACTIONS None. SELECTION OF MEETING DATES,TIMES,LOCATIONS,AND PURPOSES EXECUTIVE SESSION AT 6:00 P.M.AND A MONDAY,JANUARY 6,2003,IN THE CITY CHAMBERS,RESPECTIVELY,AND Councilmember Dietz MOVED THAT AN WORK SESSION AT 7:00 P.M.BE HELD ON CONFERENCE ROOM AND CITY COUNCIL THAT AN EXECUTIVE SESSION AT 6:00 P.M THE CITY CONFERENCE ROOM. MOTION. VOTE:Unanimous. The motion carried. INFORMATION AND REPORTS .BE HELD ON TUESDAY,JANUARY 7,2003,IN Councilmember Durbala SECONDED THE Mayor Coleman announced that he had attended the National League of Cities and Towns Conference and he had brought back a number of brochures,including some on recreational equipment. REGULAR MEETING OF THE CITY COUNCIL DECEMBER 17,2002 PAGE 8 OF 10 Vice Mayor Surra stated that she had attended the Town Hall Update/Open House on December 10.There were approximately 50 people that stopped in and offered their comments on the proposals for the downtown area. ADJOURNMENT )Mayor Coleman adjourned the meeting at 7:58 p.m. Consent Agenda Items are as follows: 1.Acceptance of Agenda. 2.Acceptance of Minutes of Regular Meeting of December 3,2002. 3.Consideration of proposed Employment Agreement with Presiding City Magistrate. 4.Consideration of Intergovernmental Agreement with Pinal County for voter registration and election services for the 2003 city elections. 5.Approval of Termination of Professional Services Agreement with Bennett Associates for City Manager selection. 6.Consideration of proposed Resolution No.02-23,Authorizing the Mayor to execute all required documents in furtherance of the City's 2003-2004 "HOME"submittal process. 7.Consideration of proposed Resolution No.02-24,Authorizing changes to the City's Fiscal Year 2002 Local Transportation Assistance Fund (LTAF)I I grant application.(Submission and implementation of the grant was authorized by City Council previously by Resolution No.01-19.) ACCEPTED THIS 7TH DAY OF JANUARY 2003,BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA. SIGNED AND ATTESTED TO THIS 7TH REGULAR MEETING OF THE CITY COUNCIL DECEMBER 17,2002 PAGE 9 OF 10 DAY OF JANUARY 2003. ATTEST: ,KATHLEEN CONNELLY City Clerk DOUGLAS COCEMAN Mayor 7F ;14 CITY COUNCIL MINUTES CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the City Council of the City of Apache Junction,Arizona,held on the 17th day of December,2002.I further certify that the meeting was duly called and held and that a quorum was present. Dated this 20th day of December,2002. KATHLEEN CONNELLY City Clerk REGULAR MEETING OF THE CITY COUNCIL DECEMBER 17,2002 PAGE 10 OF 10