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HomeMy WebLinkAbout2002-02-05 City Council Regular MinutesCITY COUNCIL REGULAR MEETING FEBRUARY 5,2002 The regular meeting of the City Council of the City of Apache Junction, Arizona,was held on February 5,2002,at the Apache Junction City Council Chambers pursuant to the notice required by law. CALL TO ORDER Mayor Coleman called the meeting to order at 7:00 p.m. INVOCATION Councilmember Milkey gave the Invocation. PLEDGE OF ALLEGIANCE Councilmember Urich led the Pledge of Allegiance. ROLL CALL Councilmembers Present:Mayor Coleman Vice Mayor Surra Councilmember Durbala Councilmember Eck Councilmember Milkey Councilmember Urich Staff Present: (Councilmember Dietz was absent.) City Manager Curtis Shook City Clerk Kathleen Connelly City Attorney Joel Stern City Engineer Ron Grittman Library Director Pam Loui Public Works Director Doug Dobson Development Services Director Dean Svoboda REGULAR MEETING OF THE CITY COUNCIL FEBRUARY 5,2002 PAGE 1 OF 22 Others Present:Senior Commander Dan Scott Management Assistant Shari Watson Senior Planner Rudy Esquivias Grants Specialist Roger Hacker Assistant to the City Manager Bryant Powell Assistant Planner Steve Abraham ACCEPTANCE OF CONSENT AGENDA )Vice Mayor Surra MOVED THAT THE CONSENT AGENDA BE ACCEPTED AS PRESENTED;AND THAT WE RECOGNIZE THE OUTSTANDING SERVICE TO THE COMMUNITY BY THE FOLLOWING CITY EMPLOYEES:HOUSING REHAB TECHNICIAN MIKKI FRAZIER FOR HER OUTSTANDING JOB WITH HOUSING REHAB CONTRACTORS AND CONTINUING CONTACT WITH THE CLIENTS;THE LIBRARY STAFF FOR THEIR GENEROUS SUPPORT OF THE APACHE JUNCTION REACHOUT FOOD BANK;THE LIBRARY STAFF FOR THE COURTESY AND FINE SELECTION OF BOOKS,AND THAT WAS TAKEN FROM A COMMENT THAT WAS MADE IN A CARD SENT TO THEM;LIBRARY DIRECTOR PAM LOUT FOR HER PRESENTATION AT THE APACHE JUNCTION EDUCATION,HEALTH AND SENIOR SERVICES PROGRAM;RECREATION COORDINATOR JAMIE SULLIVAN,CUSTOMER SERVICE REP I HEATHER WRIGHT AND THE PARKS & RECREATION DEPARTMENT FOR THEIR SUPPORT OF THE JAllERCISE PROGRAM,AND THAT AGAIN WAS TAKEN FROM A CARD THAT WAS SENT TO THE DEPARTMENT;AND THAT RESOLUTION NO.02-02,A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA,AUTHORIZING THE ADOPTION OF HOUSING REHABILITATION GUIDELINES DATED FEBRUARY 5,2002 IN RELATION TO CDBG CONTRACT #121-02H,AN APPLICATION FOR FISCAL YEAR 2001 STATE COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS FOR A HOUSING REHABILITATION ACTIVITY.BE APPROVED;AND THAT THE AWARD OF BID FOR PROJECT NO.PW 2002-02,WASHED CHIPS,BE AWARDED TO MESA MATERIALS,INC.IN THE AMOUNT OF $15.16 PER TON;AND THAT THE AWARD OF BID FOR FLEET VEHICLES PURCHASED THROUGH THE STATE OF ARIZONA PURCHASING CONTRACT BE AWARDED TO THE FOLLOWING:FOR THE DEPARTMENT OF PUBLIC SAFETY.ED MOSES DODGE FOR ONE DODGE INTREPID FOR THE DETECTIVE DIVISION IN THE AMOUNT OF $16,943.10,FIVE STAR FORD FOR ONE FORD F-150 SERIES LD-EXTRA CAB -V6 AND THAT'S FOR THE DETECTIVE DIVISION IN THE AMOUNT OF $17.168.08 AND FIVE CROWN VICTORIAS FOR THE PATROL DIVISION IN THE AMOUNT OF $23,432.99 EACH;FOR PARKS AND RECREATION,TO FIVE STAR FORD FOR ONE FORD RANGER PICKUP IN THE AMOUNT OF $11,641.99,TO MIDWAY CHEVROLET FOR ONE ISUZU 1 -TON CAB AND CHASSIS IN THE AMOUNT OF $23,638.28;FOR DEVELOPMENT SERVICES, REGULAR MEETING OF THE CITY COUNCIL FEBRUARY 5,2002 PAGE 2 OF 22 TO FIVE STAR FORD FOR ONE FORD RANGER PICKUP IN THE AMOUNT OF $11,641.99;FOR PUBLIC WORKS,TO MIDWAY CHEVROLET FOR TWO ISUZU 1 -TON CAB AND CHASSIS FOR THE STREET DIVISION IN THE AMOUNT OF $23.638.28,FOR A TOTAL AMOUNT OF $245,474.96;AND THAT THE AWARD OF BID FOR PROJECT NO.PW 2002-04,TEMPORARY TRAFFIC SIGNAL MAINTENANCE SERVICES,BE AWARDED TO JILLOTTI ELECTRIC SERVICE CO.INC IN THE AMOUNT OF $55 PER HOUR FOR EMERGENCY AFTER HOURS CALL OUT,$45 PER HOUR FOR EMERGENCY REGULAR HOURS CALL OUT,$44 PER HOUR FOR ROUTINE MAINTENANCE,$44 PER HOUR FOR INSTALLATIONS,OR AT THE DESCRETION OF THE PUBLIC WORKS DIRECTOR, A FLAT RATE OF $2,860 PER MONTH TO INCLUDE ROUTINE MAINTENANCE,INSPECTION REPORT AND 20 HOURS OF EMERGENCY RESPONSE;AND THAT THE AWARD OF BID FOR PROJECT PW 2002-01,CHIP SEAL EMULSION,BE AWARDED TO ERGON ASPHALT PRODUCTS,INC.IN THE AMOUNT OF 89 CENTS PER GALLON FOR CRS- 2P APPLIED,AND THAT THE AWARD OF BID FOR PROJECT NO.PW 2002-03,CRACK SEAL MATERIALS,BE AWARDED TO CRAFCO,INC.IN THE AMOUNT OF -$0.1999,THAT'S ALMOST 20 CENTS.PER. POUND;AND THAT APPROVAL BE GIVEN FOR THE AGREEMENT.BETWEEN THE CITY OF APACHE JUNCTION AND ANTENNA SITES,INC.FOR THE INSTALLATION OF RADIO EQUIPMENT AND RADIO PARTS ON PROPERTY BELONGING TO OR: UNDER THE CONTROL OF ANTENNA SITES,INC.; AND THAT AUTHORIZATION BE GIVEN FOR THE -MAYOR TO SIGN THE AGREEMENT;AND THAT APPROVAL BE GIVEN FOR THE INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF APACHE JUNCTION AND THE APACHE JUNCTION FIRE DISTRICT FOR THE USE OF CITY FUELING FACILITIES IN EXCHANGE:FOR THE INSTALLATION OF CITY COMMUNCATION EQUIPMENT TO IMPROVE RADIO COMMUNICATION;AND THAT AUTHORIZATION BE GIVEN FOR THE MAYOR TO SIGN THE 'AGREEMENT. Councilmember Urich SECONDED THE MOTION. VOTE:Unanimous. The motion carried. REGULAR MEETING OF THE CITY COUNCIL FEBRUARY 5,2002 PAGE 3 OF 22 AWARDS,PRESENTATIONS AND COMMUNICATIONS None. CALL TO THE PUBLIC Mr.Raymond Blevins,730 W.Southern Avenue,Apache Junction,addressed the council regarding the flooding problem in his neighborhood.They are still concerned with the problem in the area of Southern and San Marcos.They would like to know the results of the storm drainage plan study.He requested it be put on a future agenda. Mr.Elliott Fisher,547 E.Quail,Apache Junction,Greater Apache Junction Association for Effective Government,addressed the council regarding his recall and referendum petitions.He opined the public does not get to vote on issues in Apache Junction. CITY MANAGER'S REPORT City Manager Curtis Shook stated Development Services Director Dean Svoboda and City Engineer Ron Grittman attended a workshop by BRW and the Arizona Department of Transportation last month regarding the US 60 bypass in the Gold Canyon area.The Arizona Department of Transportation is preparing an environmental assessment for a fall hearing in 2002.The bypass is one of eight different alternatives.The bypass has been pushed by Sandie Smith, Gold Canyon,ADOBE and SALT,and the council has expressed an interest in it. The cost is double that of some of the alternatives,and there is concern for right-of-way acquisition and the pygmy owl migration.The public comment period ends February 12.Council may wish to send or resend previous letters. In addition,the city is again taking part in the Rural Housing Assistance Program.Last spring the city co -sponsored with the Community Services Agency of Arizona and the Arizona Department of Commerce a home ownership class to help first time homeowners get into homes.The latter two agencies distribute federal funds for home ownership programs.Thirty people attended the class and five are in the process of closing on their first homes,each qualified candidate receiving $10,000.They will be hosting another class on March 8 and March 9 in the City Conference Center. REGULAR MEETING OF THE CITY COUNCIL FEBRUARY 5,2002 PAGE 4 OF 22 City Manager Curtis Shook approached the podium and made a public apology for his driving under the influence arrest and the problems caused to the council, their families,staff,and the community. PUBLIC HEARINGS APPLICATION FOR A NEW LICENSE, LIMITED LIABILITY COMPANY,SERIES 10 LIQUOR LICENSE FOR CHEVRON FOODMART )City Clerk Kathleen Connelly briefed the council on the item.This is located near Highway 60 and Goldfield Road.Responses have been received from the police department, zoning department and the fire district.The applicant was notified to be present this evening to answer any questions. Mayor Coleman requested the applicant address the council. Mr.Mark Riddle,a convenience store consultant,advised he was there on behalf of the applicants to answer any questions.He stated Mr.Jim McMillan,one of the owners of the company,was present with him.There were no questions from the council. Mayor Coleman opened the public hearing on the item.There being no one wishing to speak,he closed the public hearing and reopened the item to council discussion.There being no further discussion,he called for a motion. Councilmember Urich MOVED THAT THE APPLICATION FOR A NEW LICENSE,LIMITED LIABILITY COMPANY,SERIES 10 LIQUOR LICENSE SUBMITTED BY JAMES MCMILLAN FOR CHEVRON FOODMART BE RECOMMENDED FOR APPROVAL TO THE ARIZONA DEPARTMENT OF LIQUOR LICENSES AND CONTROL. Councilmember Durbala SECONDED THE MOTION. VOTE:Unanimous. The motion carried. REGULAR MEETING OF THE CITY COUNCIL FEBRUARY 5,2002 PAGE 5 OF 22 PZ-07-01 -AN APPEAL OF ORDINANCE 940 LANDSCAPE AND SCREENING REQUIREMENTS FOR THE APACHE STONE AND SUPPLY COMMERCIAL DEVELOPMENT SITE LOCATED AT 2770 W. BASELINE AVENUE )Assistant Planner Steve Abraham briefed the council on the item.He described the adjoining area.The applicant is requesting deletion of the six foot high masonry wall along the northeast property line.The applicant will be opening a landscape supply store with rocks,decomposed granite,flagstone and such.The reason for the deletion of the wall is the Central Arizona Project runs along that property line and he believes the 600'width is more than enough buffer between the residential subdivision and the proposed site.He described the Central Arizona Project site.Staff has suggested trade-offs of increasing the trees and shrubs by 25%along the frontage area of Baseline Avenue,with a 10'clear area to be maintained along the northeast property line to prevent spillage into the right-of-way,have the landscape design be drawn by a registered landscape architect and that all landscaping be installed or a bond posted prior to a certificate of occupancy if this appeal is approved.An optional condition to more adequately contain the spillage would be for the applicant to construct a 3'foot inside the length of the fence on the northeast property line.The applicant has stated any loose gravel would be contained in cement bins made of brick or CME wall.Two site plans were provided;the original and a second plan showing the current landscaping.The plan has not been approved regarding plant requirements. Mayor Coleman requested the applicant address the council. Mr.Wayne Evans,Aqua Stone, commented he had brought some pictures for the council to see what the stone yard would look like.Ninety percent of their sales involve building stone, flagstone and boulders.They pour a six-inch slab of concrete anywhere they are going to put gravel.This avoids contamination and prevents spillage. They stack interlocking concrete blocks between the gravel.He would like to be able to use the 10'of right-of-way for either the bins or for storing palettes.They were originally required to landscape 5% of the property and they have landscaped 7%.They have also put in 10% more trees and bushes than they were originally required to do.I t is a nice,clean operation.They see a lot of growth coming to this part of the valley and they want to keep i t REGULAR MEETING OF THE CITY COUNCIL FEBRUARY 5,2002 PAGE 6 OF 22 neat,clean and organized.They do not want the block wall in the back as there is already a 12'wall there for the canal.I t serves no purpose. Councilmember Eck asked if he was disputing the 10'area to be kept clear between the canal and the property line in order to minimize spillage. Mr.Wayne Evans stated from his understanding that area would have to be kept clear and they could not use the back 10'of their property.If something is put there,it would either be on concrete slabs with blocks surrounding it or rock on palettes.They put the latter up against the fence and stack them out,moving them with a forklift. Spilling is not their problem;they have not had spillage go onto another property or street.The big pieces of rock are too large to go through a fence. Councilmember Eck commented that when this was originally discussed the council was unsure how the product was going to be stored.They thought the wall would be used for containment. Mr.Wayne Evans stated the wall would not be used for containment at all.He was told the reason for the wall was to provide screening.He stated he does not need an additional 6' screening wall when there is already a 12'screening wall.Staff told him that would be grounds to request this appeal. Councilmember Eck stated he agreed with him. Councilmember Urich commented they normally ask for a trade-off if they waive the requirement for a masonry wall. She asked what type of trade-off he would be willing to do. Mr.Wayne Evans stated they have already exceeded the area needing to be landscaped by 40%. Councilmember Urich asked what he would do for the rear wall area. REGULAR MEETING OF THE CITY COUNCIL FEBRUARY 5,2002 PAGE 7 OF 22 Mr.Wayne Evans stated they have already done more than is required. Vice Mayor Surra commented the trade-off would be the 25% more trees than was originally requested.He had offered to do additional landscaping in exchange for not constructing the wall. Mr.Wayne Evans he was presented with the plan by staff and he commented they have already done 40% more landscaping area than was originally requested and added an additional 10% trees and bushes.He feels they already complied before they even received it. Vice Mayor Surra asked staff to advise them of the original landscaping plan. Assistant Planner Steve Abraham stated they do not have an approved plan.They do not know the actual issue of how much landscaping is out there.They had an approved plan but Mr.Evens deviated somewhat from the plan.They are currently awaiting a new plan for review.The plans are similar. Vice Mayor Surra commented he has made i t clear how the loose gravel will be contained versus those on palettes. That was a concern of hers. Mr.Wayne Evans stated he had a letter from the architect stating they have landscaped 7%of the lot,though he has yet to verify that.The city only required 5%.They planted 306 trees which is 28 more than the original design called for.I t is currently being drawn up again by a landscape architect.This is what has been done,so they are above the minimums. Vice Mayor Surra asked if that was done with the understanding that there would still be a wall. Mr.Wayne Evans stated the wall was irrelevant.They did i t because they wanted it to look nice. REGULAR MEETING OF THE CITY COUNCIL FEBRUARY 5,2002 PAGE 8 OF 22 Vice Mayor Surra commented Councilmember Urich had been asking what they would get in place of the wall. Mr.Wayne Evans stated they would be getting a business to compliment the community. Vice Mayor Surra commented the wall was supposed to be there to visually screen the property.She asked what they could put in place of the wall that he would be happy with and would still assist with visually screening the property there. Mr.Wayne Evans stated there is nothing to visually screen against.There would be a 6'wall with a 12'wall behind it. Councilmember Durbala suggested putting some trees back there. Mr.Wayne Evans stated he could put some trees back there but no one would see them. Vice Mayor Surra commented she sees a lot of walls around and she always asks if they can have something in place of the walls.She does not like the look of a wall.Anything he plants there will mitigate the existing 12'wall.She would be happy if he planted some trees there. Mr.Wayne Evans stated you would not be able to see the trees. Vice Mayor Surra commented you could when they get tall enough.It adds some greenery out there. Mr.Wayne Evans stated they are not feasible as there is no water back there. Mayor Coleman stated he could not see i t serving any purpose. REGULAR MEETING OF THE CITY COUNCIL FEBRUARY 5,2002 PAGE 9 OF 22 Councilmember Durbala stated he believed the canal was enough screening and no wall is needed.He believes they have already done enough extras to more than succeed what was needed. Vice Mayor Surra asked that they continue to work with staff to make sure the plan meets the landscaping expectations. above expectations. pictures show that he can do something. hearing on the item. Mr.Wayne Evans stated it will be Councilmember Durbala stated his Mayor Coleman opened the public Mr.Clark Smith,1700 S.Weaver, addressed the council.The reason for these requirements are to mitigate the visual impact of something.If it serves no purpose,there is no reason to do it.He supports the request. Mayor Coleman closed the public hearing with no one else wishing to speak.He reopened the item to council discussion. Councilmember Eck commented he feels the buffer is totally adequate for a chain link fence. rather see vegetation than chain link. to secure the area. and called for a motion. Vice Mayor Surra stated she would Councilmember Eck commented he has Mayor Coleman closed the discussion Councilmember Durbala MOVED THAT THE APPEAL OF THE SCREENING REQUIREMENTS AS SET FORTH IN APACHE JUNCTION CITY REGULAR MEETING OF THE CITY COUNCIL FEBRUARY 5,2002 PAGE 10 OF 22 CODE,VOLUME II,LAND DEVELOPMENT CODE,CHAPTER 6,LANDSCAPING AND SCREENING REQUIREMENTS,ARTICLE 6-1,IN CASE PZ-07-01 AND SUBMITTED BY WAYNE EVANS ON BEHALF OF HALQUIST STONE CO.,INC.REQUESTING A WAIVER OF THE SIX-FOOT HIGH MASONRY WALL REQUIREMENT ALONG THE NORTH PROPERTY LINE FOR THE APACHE STONE AND SUPPLY COMMERCIAL DEVELOPMENT SITE LOCATED AT 2770 WEST BASELINE AVENUE IN APACHE JUNCTION,BE APPROVED. MOTION. was included in that. not. to be taken out. not. VOTE:Unanimous. The motion carried. Vice Mayor Surra SECONDED THE Councilmember Eck asked i f Item 3 Councilmember Durbala stated i t is Councilmember Eck asked if it needed Councilmember Durbala stated it does PROPOSED RESOLUTION NO.02-01, DECLARING CITY OF APACHE JUNCTION PUBLIC LIBRARY POLICIES AS A PUBLIC RECORD; PROPOSED ORDINANCE NO.1157,ADOPTING BY REFERENCE THE CITY OF APACHE JUNCTION PUBLIC LIBRARY POLICIES AS DECLARED RECORD BY RESOLUTION NO.02-01 )Library Director Pam Louis briefed the council on the item.The revisions were presented at the January 14 work session.The resolution and ordinance will adopt them and declare them public record. REGULAR MEETING OF THE CITY COUNCIL FEBRUARY 5,2002 PAGE 11 OF 22 Mayor Coleman opened the public hearing on the item.There being no one wishing to speak,he closed the public hearing and reopened the item to council discussion. Vice Mayor Surra commented they did a great job on the policies. Mayor Coleman closed the discussion with no further comments and called for a motion. Vice Mayor Surra MOVED THAT RESOLUTION NO.02-01,A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA,DECLARING AS A PUBLIC RECORD THAT CERTAIN DOCUMENT FILED WITH THE CITY CLERK AND ENTITLED "CITY OF APACHE JUNCTION PUBLIC LIBRARY POLICIES",BE APPROVED. Councilmember Durbala SECONDED THE MOTION. VOTE:Unanimous. The motion carried. Vice Mayor Surra MOVED THAT ORDINANCE NO.1157 BE READ BY TITLE ONLY AND THE READING OF THE ENTIRE ORDINANCE BE WAIVED. Councilmember Durbala SECONDED THE MOTION. VOTE:Unanimous. The motion carried. City Clerk Kathleen Connelly read the ordinance by title only. Vice Mayor Surra MOVED THAT ORDINANCE NO.1157,AS READ BY THE CITY CLERK,BE APPROVED AND ADOPTED. REGULAR MEETING OF THE CITY COUNCIL FEBRUARY 5,2002 PAGE 12 OF 22 Councilmember Urich SECONDED THE MOTION. VOTE:Unanimous. The motion carried. OLD BUSINESS None. NEW BUSINESS None. COUNCIL DIRECTION TO STAFF ON ANY OF THE ABOVE LISTED AGENDA ITEMS Vice Mayor Surra directed staff to get back to Mr.Blevins on the status of the storm drainage plan and for it to be placed on a future agenda when appropriate. COUNCIL DIRECTION TO STAFF ON OTHER PROPOSED LEGISLATION OR ACTIONS OFF -ROAD VEHICLE RACING COMPLEX (SLD #03-106298)PROPOSED BY ERIC ALEXANDER AND KOKALIARES )Senior Planner Rudy Esquivias briefed the council on the item.The State Land Department is requesting the city's comments on the proposed off -highway vehicle racing complex approximately 2.5 miles south of the city limits.The board of supervisors has voted to recommend approval of a special use permit with eleven conditions of approval.Staff is seeking direction on the letter to the State and whether i t should include two more conditions of approval:the applicant shall present a post -racing complex land restoration and revegetation plan to the State prior to permit issuance,to include a master landscape for revegetation and possible recontouring drawn by a registered landscape architect and a bond for the full value of plant and other landscape materials and labor needed to restore the site to near original condition.At the work session some council members voiced an opinion that the hours of racing be limited to 10:00 p.m.rather than the 11:30 p.m.recommended by the board of REGULAR MEETING OF THE CITY COUNCIL FEBRUARY 5,2002 PAGE 13 OF 22 supervisors.He commented Supervisor Sandie Smith was in attendance and she could give insight into her meeting with the State and the action the board of supervisors took. Councilmember Eck asked if the preservation was addressed by the county at all. Senior Planner Rudy Esquivias stated he did not see i t in their conditions of approval or discussion.They do talk about dust abatement measures. Councilmember Eck asked if this had been discussed by the council prior to the work session last night. Development Services Director Dean Svoboda stated he believed there was some discussion about the long term revegetation of the site the first time it was brought to council,which was over a month ago. Councilmember Eck asked what they were talking about with regard to revegetation.He is concerned that the applicant would have to revegetate only to have a developer come in and blade i t for a development. Senior Planner Rudy Esquivias stated he believes the intent is to have the applicants revegetate i t afterAhey are done using it.They will be recontouring the land in order to build the race tracks and will be tearing out the desert that is there.The recommendation is to restore it. Councilmember Eck commented he believed the track would be going because some new growth came up to it.He is concerned that the appllcant be required to revegetate something that is going to be leveled off and stuccoed. Senior Planner Rudy Esquivias stated they would not know when it would be redeveloped.It would be the discretion of the:State to add the stipulation to the special use permit. REGULAR MEETING OF THE CITY COUNCIL FEBRUARY 5,2002 PAGE 14 OF 22 Mayor Coleman,Councilmembers Eck and Urich commented they did not have a problem with the hours of operation. Mayor Coleman asked Sandie Smith to address the council. Supervisor Sandie Smith stated the board had considered the hours but the hours were pretty short in the summertime.They therefore lengthened the hours.I t is also on record that should they be disturbing anyone,the hours would be revisited.The special use permit would allow them to do that.She commented a lot of the vegetation in the area has been destroyed with what has been happening in that area. They feel having an organized track will stop a lot of the desert destruction. The vegetation in that area is sparse but she has no objection to adding that stipulation.She agrees with the stipulation.She suggested they put in that they have to revegetate comparable to what is surrounding them.She thinks that is a good compromise.She would like the hours left until 11:30 p.m.so that the track could be utilized better and keep them off of state land.She met with her staff,State Land,Game and Fish,and Air Quality and they have committed to working with the county on the unregulated use.They may look at all terrain vehicles for police funded through grants.They have gotten overwhelming support for the track.She added that they can pull the special use permit immediately if there is noncompliance. Councilmember Eck agreed with making the revegetation comparable to the surrounding area. Mayor Coleman closed the discussion and called for a motion. Vice Mayor Surra MOVED THAT STAFF BE GIVEN THE FOLLOWING DIRECTION REGARDING THE OFF -ROAD VEHICLE RACING COMPLEX: AND THAT IS THAT WE SUPPORT THE PINAL COUNTY RECOMMENDATION FOR THE CONDITIONAL USE PERMIT WITH THE ADDITION OF ANOTHER STIPULATION,WHICH WOULD BE NUMBER TWELVE,I GUESS,FOR THEM,AND THAT WOULD BE THAT THE APPLICANTS PRESENT A POST -RACING COMPLEX LAND RESTORATION AND REVEGETATION PLAN TO THE STATE PRIOR TO PERMIT ISSUANCE AND A BOND FOR THE VALUE OF THE PLANTS/LANDSCAPE MATERIALS WHICH WOULD BE NEEDED TO RESTORE THAT SITE TO,BE COMPARABLE TO THE SURROUNDING AREA IN WHICH IT IS LOCATED. REGULAR MEETING OF THE CITY COUNCIL FEBRUARY 5,2002 PAGE 15 OF 22 Councilmember Eck SECONDED THE MOTION. VOTE:Unanimous. The motion carried. MASSAGE THERAPISTS LICENSING REQUIREMENTS ) )Councilmember Milkey commented he would like to hold off discussing this issue until they have been made aware of the results of Senate Bill 1044 that is currently in the house.He would like to see how that impacts the city code so they can determine what other changes may have to be made. There was general consensus by the council to support his suggestion. Councilmember Milkey MOVED THAT STAFF BE GIVEN THE FOLLOWING DIRECTION REGARDING MASSAGE THERAPIST LICENSING REQUIREMENTS:THAT STAFF APPRISE CITY COUNCIL REGARDING THE RESULT OF SENATE BILL 1044 AND THE IMPACT ON OUR CURRENT CITY CODE. Councilmember Eck SECONDED THE MOTION. VOTE:Unanimous. The motion carried. POSSIBLE TOWN HALL ON CONCEPT AND VISION FOR THE CENTRAL BUSINESS DISTRICT )City Manager Curtis Shook briefed the council on this item.There has been discussions over the past year -and- a -half on making improvements to the central business district area.An architectural concept was presented to the community through the Main Street Program.That concept spurred a lot of discussion.It appears everybody agrees we need to do something but a consensus needs to be found.He believes the defining of a concept and vision for the central business district appears to be of community -wide interest and it would be an excellent topic for a Town REGULAR MEETING OF THE CITY COUNCIL FEBRUARY 5.2002 PAGE 16 OF 22 Hall.He asked if council would like to direct staff on the issue with the possibility of having a Town Hall in the beginning to mid -May. Vice Mayor Surra asked if she could ask the city manager to explain the process followed after a Town Hall is done. City Attorney Joel Stern stated i t would be within the scope. Vice Mayor Surra stated seating is limited at a Town Hall.She asked what process they would follow after a Town Hall to allow for more public input. City Manager Curtis Shook stated the would take what comes out of a Town Hall and discuss i t at all the neighborhood meetings.They would bring it to the council numerous times for discussion before adoption,and there would be numerous public hearings on the issue.The press would be probably advise the public what had occurred at the Town Hall and what some of the summary conclusions would be.Staff and council would discuss the issue with the press to more fully cover it.In addition,the Chamber of Commerce and Main Street are also involved in the process and they would like to assist in sponsoring the Town Hall.They reach additional audiences.Information would be included in the Cityscape Magazine and the cable channel. Vice Mayor Surra commented she wanted to make sure there would be multiple avenues for input. Councilmember Eck asked how they would come up with the agenda items. City Manager Curtis Shook stated the main theme should be discussing the concept and vision for the central business district which would include city role,pedestrian plan,median use, amenities on the streetscape,and how traffic is slowed down. Councilmember Eck asked the city attorney if they would have discuss all of those items or just certain agenda items. REGULAR MEETING OF THE CITY COUNCIL FEBRUARY 5,2002 PAGE 17 OF 22 City Attorney Joel Stern stated he believed they would have to be listed. City Manager Curtis Shook stated the format of the Town Hall is significant to what they are asking.There will be a general focus,such as the concept or visualization for development in the central business district area,which leaves it sufficiently open to talk about anything that has to do with that.General information is provided to all the people who sign up to be delegates and then a facilitator leads on the general group which is later broken down into smaller groups.The smaller groups discuss the main question and a wide array of things that have to do with the aspects of developing the downtown area.Finally all the groups come back together and a consensus if formed from all their ideas as to what are the most important things to be considered. Councilmember Eck commented i t is up to the individuals to make sure that they are represented. City Manager Curtis Shook stated that is correct. City Attorney Joel Stern asked i f the last Town Hall had an agenda with general topics. City Clerk Kathleen Connelly stated that is correct,but they were general in nature. City Attorney Joel Stern stated they would have to be listed generally as topics in order to go into what the city manager just described. Vice Mayor Surra stated it was productive for the people in the community when they came in for the Town Hall on the capital facilities plan.and they were able to work on pieces of the design.The:discussions were informal.She would like to see the same opportunity given to the community here,that the Town Hall be the starting point for other input. Councilmember Eck agreed. REGULAR MEETING OF THE CITY COUNCIL FEBRUARY 5,2002 PAGE 18 OF 22 Councilmember Durbala commented he would like to see some resident business owners at the Town Hall,as much as 10-15%.He would like the city to solicit a good number of them to be there. Vice Mayor Surra added especially those businesses that are going to be impacted by this.She commented Mr. Shook had stated they may have to go one on one with them to explain how important their participation may be. Councilmember Eck agreed with Councilmember Durbala. Mayor Coleman closed the discussion and called for a motion. Vice Mayor Surra MOVED THAT STAFF BE GIVEN THE FOLLOWING DIRECTION REGARDING A POSSIBLE TOWN HALL REGARDING A CONCEPT AND VISION FOR THE CENTRAL BUSINESS DISTRICT:THAT WE TRY TO HAVE IT SO THAT IT DOES NOT TAKE PLACE AFTER MID -MAY,AND THAT GIVES A TIME FRAME IN WHICH THEY CAN WORK AND BRING TO US SOME POSSIBILITIES,YOU KNOW,OF AGENDAS OR WHATEVER THAT THEY WOULD LIKE TO SEE TO MAKE SURE WE INCORPORATE ALL TOPICS THAT DEAL WITH WHAT WE WANT TO SEE IN THAT CENTRAL BUSINESS DISTRICT. Councilmember Eck SECONDED THE MOTION. VOTE:Unanimous. The motion carried. SELECTION OF MEETING DATES,TIMES,LOCATIONS,AND PURPOSES Councilmember Durbala announced that since February 18 is Presidents' Day,no work session is scheduled for that day.He MOVED THAT AN EXECUTIVE SESSION AT 6:00 P.M.AND WORK SESSION AT 6:00 P.M.BE HELD ON TUESDAY,FEBRUARY 19,2002,IN THE CITY CONFERENCE ROOM. Vice Mayor Surra SECONDED THE MOTION. REGULAR MEETING OF THE CITY COUNCIL FEBRUARY 5,2002 PAGE 19 OF 22 VOTE:Unanimous. The motion carried. INFORMATION AND REPORTS Mayor Coleman stated they held a combined council meeting with the Town Council of Queen Creek which he thought was very productive. Mayor Coleman announced they held the first running of the Lost Dutchman Marathon.He thanked the marathon committee and staff for making i t a successful race.All the comments received have been positive and the runners have promised to come back next year.The event was well organized for a first year event. Mayor Coleman announced the Lost Dutchman Days Parade is February 23,with Lost Dutchman Days being celebrated from February 22 -24.He invited the community to participate. Mayor Coleman announced the Renaissance Festival is in full swing and urged everyone to attend. ADJOURNMENT )Mayor Coleman adjourned the meeting at 8:12 p.m. Consent Agenda Items are as follows: 1.Acceptance of Agenda. 2.Acceptance of Minutes of Special Meeting of December 21,2001. 3.Acceptance of Minutes of Special Meeting of December 29,2001. 4.Acceptance of Minutes of Special Meeting of January 9,2002. 5.Acceptance of Minutes of Regular Meeting of January 15,2002. REGULAR MEETING OF THE CITY COUNCIL FEBRUARY 5,2002 PAGE 20 OF 22 6.Recognition of Outstanding Service to the Community by City Employees. Employee receiving recognition is:Mikki Frazier;Library Staff;Jamie Sullivan:Heather Wright and Parks and Recreation Staff. 7.Consideration of Resolution No.02-02,Amending the City's Housing Rehabilitation Program and Guidelines. 8.Consideration of award of bid for Public Works Project No.PW 2002-02, Washed Chips,to Mesa Materials,Inc.at a unit price of $15.16 per ton. 9.Consideration of award of bid to purchase fleet vehicles using the State of Arizona Purchasing Contract as follows for Public Safety Department:one Dodge Intrepid for $16,943.10:one Ford F-150 Series LD-Extra Cab -V6 for $17,168.08:five Ford Crown Victorias at $23.432.99 each for a total of $117,164.95:for Parks and Recreation Department:one Ford Ranger Pickup for $11.641.99;one Isuzu 1 -ton Cab and Chassis for $23.638.28;for Development Services Dept:one Ford Ranger Pickup at $11,641.99:for Public Works Department:two Isuzu 1 -ton Cab and Chassis at $23.638.28 each for a total of $47,276.56.Total expenditure for these new vehicles is $245,474.96 and funding was approved in the FY 2001-2002 budget. 10.Consideration of award of bid for Public Works Project No.PW 2002-04, Temporary Traffic Signal Maintenance Services,to Jillotti Electric Service Co.,Inc. 11.Consideration of award of bid for Public Works Project No.PW 2002-01,Chip Seal Emulsion,to Ergon Asphalt Products,Inc.at a unit price of $0.89 per gallon. 12.Consideration of award of bid for Public Works Project No.PW 2002-03, Crack Seal Materials,to Crafco,Inc.at a unit price of $0.1999 per pound. 13.Consideration of Communications License agreement between the City of Apache Junction and Antenna Sites,Inc.for antenna site. 14.Consideration of Amendment to "Use of City Fueling Facilties" Intergovernmental Agreement between the City of Apache Junction and the Apache Junction Fire District regarding the installation of City communication equipment. REGULAR MEETING OF THE CITY COUNCIL FEBRUARY 5,2002 PAGE 21 OF 22 ACCEPTED THIS 19TH DAY OF FEBRUARY ,2002,BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA. SIGNED AND ATTESTED TO THIS ATTEST: 4-7t / KATHLEEN CONNELLY City Clerk DAY OF FEBRUARY 2002. DOUGLAS COLEMAN Mayor CITY COUNCIL MINUTES CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the City Council of the City of Apache Junction,Arizona,held on the 5th day of February,2002.I further certify that the meeting was duly called and held and that a quorum was present. Dated this 7th day of February,2002. KATHLEEN CONNELLY City Clerk REGULAR MEETING OF THE CITY COUNCIL FEBRUARY 5,2002 PAGE 22 OF 22