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HomeMy WebLinkAbout2002-03-05 City Council Regular MinutesCITY COUNCIL REGULAR MEETING MARCH 5,2002 The regular meeting of the City Council of the City of Apache Junction, Arizona,was held on March 5,2002,at the Apache Junction City Council Chambers pursuant to the notice required by law. CALL TO ORDER Mayor Coleman called the meeting to order at 7:00 p.m. INVOCATION Councilmember Durbala gave the Invocation. PLEDGE OF ALLEGIANCE Councilmember Milkey led the Pledge of Allegiance. ROLL CALL Councilmembers Present:Mayor Coleman Vice Mayor Surra Councilmember Dietz Councilmember Durbala Councilmember Eck Councilmember Mil key Councilmember Urich Staff Present:City Manager Curtis Shook City Clerk Kathleen Connelly City Attorney Joel Stern Public Safety Director Robert Warner Parks & Recreation Director Jeff Bell Public Works Director Doug Dobson Development Services Director Dean Svoboda REGULAR MEETING OF THE CITY COUNCIL MARCH 5,2002 PAGE 1 OF 11 Others Present:Assistant to the City Manager Bryant Powell ACCEPTANCE OF CONSENT AGENDA )Vice Mayor Surra MOVED THAT THE CONSENT AGENDA BE ACCEPTED AS PRESENTED:AND THAT WE RECOGNIZE THE OUTSTANDING SERVICE TO THE COMMUNITY BY THE FOLLOWING CITY EMPLOYEE:COMMUNITY RELATIONS MANAGER PAT BRENNER FOR SUPPLYING DEMOGRAPHIC INFORMATION TO THE CATHOLIC BISHOP OF TUCSON ON APACHE JUNCTION AND GOLD CANYON:AND THAT WE DO OUR APPOINTMENTS FOR THE PARKS AND RECREATION COMMISSION FOR A TERM TO EXPIRE JUNE 30,2003,AND THAT WOULD BE KRIS SIPPEL,AND SUE CLABUESCH AS A PARKS AND RECREATION COMMISSIONER FOR A TERM TO EXPIRE JUNE 30,2002. Councilmember Dietz SECONDED THE MOTION. VOTE:Unanimous. The motion carried. AWARDS,PRESENTATIONS AND COMMUNICATIONS None. CALL TO THE PUBLIC Mr.Elliott Fisher,547 E.Quail,Apache Junction,Greater Apache Junction Association for Effective Government,addressed the council regarding his opinion on his loss in the court of appeals.He requested steps be taken to prevent any problems in future elections. CITY MANAGER'S REPORT City Manager Curtis Shook stated the Town Hall will be on May 18,2002 at the John Calvin Church from 8 a.m.to 4:30 p.m.The theme will be downtown business district redevelopment,forming a concept and a vision.He encouraged members of the community to register as delegates.The package will be available in about ten days.They are making a broad -based appeal to the community to become delegates.They are asking what roles the city, chamber and Main Street should play and what types of partnerships should be REGULAR MEETING OF THE CITY COUNCIL MARCH 5,2002 PAGE 2 OF 11 forged.Kent Burns,a nationally known speaker for Main Street and downtown programs,has committed to the Town Hall.I t is being co -sponsored by the chamber and Main Street.He hopes to get up to 120 delegates. PUBLIC HEARINGS PROPOSED ORDINANCE NO.1159,UPDATE OF REVISED PARKS AND RECREATIONS FEE SCHEDULE )Parks & Recreation Director Jeff Bell briefed the council on the item.This item was discussed at the last meeting. Mayor Coleman opened the public hearing on the item.There being no one wishing to speak,he closed the public hearing and reopened the item to council discussion.There being no further discussion,he called for a motion. Vice Mayor Surra MOVED THAT ORDINANCE NO.1159 BE READ BY TITLE ONLY AND THE READING OF THE ENTIRE ORDINANCE BE WAIVED. Councilmember Dietz SECONDED THE MOTION. VOTE:Unanimous. The motion carried. City Clerk Kathleen Connelly read the ordinance by title only. Vice Mayor Surra MOVED THAT ORDINANCE NO.1159,AS READ BY THE CITY CLERK,BE APPROVED AND ADOPTED AS PRESENTED. Councilmember Durbala SECONDED THE MOTION. VOTE:Unanimous. REGULAR MEETING OF THE CITY COUNCIL MARCH 5,2002 PAGE 3 OF 11 The motion carried. OLD BUSINESS None. NEW BUSINESS PROPOSED RESOLUTION NO.02-04,ACCEPTANCE OF LOCAL LAW ENFORCEMENT BLOCK GRANT IN THE AMOUNT OF $30,611.00 )Department of Public Safety Director Robert Warner briefed the council on the item.This is the third consecutive year that the city has benefited from this program.The requirements for the grant have been met.The funds will be utilized to purchase in -car computers for squad cars.The final step is for the council to approve the resolution,allowing for the acceptance of the funds. Mayor Coleman opened the item to council discussion.There being no discussion,he called for a motion. Councilmember Urich MOVED THAT RESOLUTION NO.02-04,A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA,PERTAINING TO THE ACCEPTANCE OF THE UNITED STATES DEPARTMENT OF JUSTICE,BUREAU OF JUSTICE ASSISTANCE,LOCAL LAW ENFORCEMENT BLOCK GRANT FOR THE PURPOSE OF LOCAL LAW ENFORCEMENT STRATEGIES TO ACHIEVE SAFE COMMUNITIES,BE APPROVED. Vice Mayor Surra SECONDED THE MOTION. VOTE:Unanimous. The motion carried. RECREATIONAL VEHICLE AND MOBILE HOME PARK ELECTRICAL SERVICE WORKSHOPS )Development Services Director Dean Svoboda briefed the council on the item.They will be hosting a couple of workshops later this month on March 20 and 21.They have invited 140 REGULAR MEETING OF THE CITY COUNCIL MARCH 5,2002 PAGE 4 OF 11 people to participate and talk about electrical pedestals found in the RV parks.The invitations went to park owners and managers as well as RV sales people and local contractors.A focus group was formed to obtain an understanding of the issues that are being faced and identify some possible solutions.A common ground was found and the workshops are proposed to help educate everyone to the level of understanding reached and lay groundwork for a smoother customer service process. Mayor Coleman asked how many they were expecting. Development Services Director Dean Svoboda stated 40 people have responded thus far. Councilmember Dietz commented he thought it was a great idea. Councilmember Eck commented i t is a pro -active approach. Mayor Coleman closed the discussion with no further comments and moved on to the next item. COUNCIL DIRECTION TO STAFF ON ANY OF THE ABOVE LISTED AGENDA ITEMS None. COUNCIL DIRECTION TO STAFF ON OTHER PROPOSED LEGISLATION OR ACTIONS thought it was a great idea. pro -active approach. PRESENTATION ON PHASE I I BOND PROGRAM )Public Works Director Doug Dobson briefed the council on the item.He commented sunlight,moisture and traffic affect the streets in Arizona.He gave a powerpoint presentation on the degeneration of streets and the program to rejuvenate existing streets.He commented i t is critical to come up with a pavement management plan.He recommends proceeding with a 7.5 million dollar bonding program to recycle approximately 70 miles of existing streets in the city.He would like to include provisions for the completion of Southern Avenue from Tomahawk to Ironwood with curbs,gutters and five lanes of pavement.He would like to do the street improvement in three phases,describing what would be included in REGULAR MEETING OF THE CITY COUNCIL MARCH 5,2002 PAGE 5 OF 11 each phase.He is requesting direction to proceed with phase I I of the bond project. Councilmember Dietz asked why they were not doing Southern from Meridian to Ironwood. Public Works Director Doug Dobson stated that is part of it. Councilmember Dietz commented he had said it would be done from Tomahawk to Ironwood. Public Works Director Doug Dobson stated he had meant to say it would be done from Meridian to Cortez,which is where it ends. Councilmember Eck asked what the price comparison would be for the hot in -place seal. Public Works Director Doug Dobson stated i t is $60.000 per mile with the pavement 28'wide. Councilmember Eck asked if it would cost them $105,000 per mile if the road was redone. stated that is correct. expectancy is the same. stated i t is the same. Public Works Director Doug Dobson Councilmember Eck asked if the life Public Works Director Doug Dobson Councilmember Eck asked how many total miles of streets there are in the city. Public Works Director Doug Dobson stated there are 143 total miles in the city.Repaving the 70 miles at $60.000 per mile will not take the entire $7.5 million.However,they will REGULAR MEETING OF THE CITY COUNCIL MARCH 5,2002 PAGE 6 OF 11 also have to buy right-of-way and other things.He would also like to do some initial work on those streets that are less than 15 years old.The city has been behind the eight ball for the past 20 years.They have been trying to pave the dirt streets and the major streets instead of putting money into maintenance.He would like to get even with the maintenance program. be subcontracted out. stated it would be. they would do it. Councilmember Eck asked if it would Public Works Director Doug Dobson Councilmember Eck asked how quickly Public Works Director Doug Dobson stated he has been told they can do a mile a day for one lane.The money will be spent quickly;he estimates $1.5 million spent within the first 60 days. Councilmember Durbala commented the biggest thing is the cost saving for the city,plus the streets are not closed down for three to five days.He asked if they would still just be going in, tearing up the street,overlaying it and then be on to the next street so that the one they had just finished would be opened up. Public Works Director Doug Dobson stated he has watched this on three different occasions and they have not closed the street down completely on any of them.They rerouted the traffic or used flagmen to go around it. Councilmember Durbala remarked that the paving could be done all in one day while a person was at work. Public Works Director Doug Dobson stated that is correct.He commented they would finally be getting rid of all of the old sewer trenches everyone has been looking at for so long. Councilmember Durbala stated he is ready to get i t started as soon as i t is approved. REGULAR MEETING OF THE CITY COUNCIL MARCH 5,2002 PAGE 7 OF 11 Vice Mayor Surra asked if staff needed anything else from the council other than the direction to proceed. City Manager Curtis Shook stated they decided to accelerate the streets program when they received word on the increase in HURF funds the city would be receiving.They should be able to pledge the general fund,paid back by the HURF funds,to obtain the bonding needed.He is hoping to have the bond set by fall and get going on the project.He would like to be most of the way through the current bond program before they start the other.There is not a better time to be in the bond market with the current interest rate. Councilmember Durbala asked if he would wait until the streetlight gets installed at Baseline and Ironwood before they pave Ironwood. Public Works Director Doug Dobson stated the study is done and it will be back to them before this bond project is started. Councilmember Eck asked if the annual HURF revenues will pay for the bond. City Manager Curtis Shook stated they would.The city will not be seeking any type of tax increase or anything else.The state estimate on HURF funding was approximately $600,000 to $650,000 in additional monies related to the census.They are pledging the increase received off the census monies to this bond program. Councilmember Eck asked if they would still have an increase for maintenance. Public Works Director Doug Dobson stated this program will cut back on the amount of maintenance they will have to do.The maintenance will consist of cutting weeds,sweeping and those kinds of things.They will not need additional money for chip sealing;they will come close to eliminating the chip seal program for the next three to five years. REGULAR MEETING OF THE CITY COUNCIL MARCH 5,2002 PAGE 8 OF 11 Councilmember Eck asked if they would go into any of the maintenance revenues by doing this. Public Works Director Doug Dobson stated they would not. Councilmember Eck asked if they would have their allotted maintenance revenues with the increase in population. stated they would. sounded good to him. and called for a motion. Public Works Director Doug Dobson Councilmember Eck commented i t Mayor Coleman closed the discussion Vice Mayor Surra MOVED THAT STAFF BE GIVEN THE FOLLOWING DIRECTION REGARDING THE PHASE I I STREET BOND PROGRAM:AND THAT IS THAT PUBLIC WORKS PROCEED WITH A COMPLETE STREET MAINTENANCE AND REJUVENATION PROGRAM OUTLINED TONIGHT BY PURSUING ADEQUATE FUNDING TO COVER THE COST. Councilmember Durbala SECONDED THE MOTION. VOTE:Unanimous. The motion carried. SELECTION OF MEETING DATES,TIMES,LOCATIONS,AND PURPOSES Councilmember Durbala MOVED THAT AN EXECUTIVE SESSION AT 6:00 P.M.AND WORK SESSION AT 7:00 P.M.BE HELD ON MONDAY,MARCH 18,2002,IN THE CITY CONFERENCE ROOM AND THE CITY COUNCIL CHAMBERS,RESPECTIVELY;AND REGULAR MEETING OF THE CITY COUNCIL MARCH 5,2002 PAGE 9 OF 11 THAT AN EXECUTIVE SESSION AT 6:00 P.M.BE HELD ON TUESDAY,MARCH 19,2002,IN THE CITY CONFERENCE ROOM. Councilmember Milkey SECONDED THE MOTION. VOTE:Unanimous. The motion carried. INFORMATION AND REPORTS Mayor Coleman announced they opened the skateboard park and it was wonderful. Mayor Coleman announced they had very good participation in the Itty Bitty Olympics on Saturday. ADJOURNMENT )Mayor Coleman adjourned the meeting at 7:40 p.m. Consent Agenda Items are as follows: 1.Acceptance of Agenda. 2.Acceptance of Minutes of Regular Meeting of February 19,2002. 3.Recognition of Outstanding Service to the Community by City Employees. Employee receiving recognition is:Patrick Brenner. 4.Appointments to the Parks and Recreation Commission. ACCEPTED THIS 19TH DAY OF MARCH ,2002,BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA. SIGNED AND ATTESTED TO THIS 19Th REGULAR MEETING OF THE CITY COUNCIL MARCH 5,2002 PAGE 10 OF 11 DAY OF MARCH ,2002. ATTEST: KATHLEEN CONNELLY City Clerk DOUGLAS C1LEMAN Mayor CITY COUNCIL MINUTES CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the City Council of the City of Apache Junction,Arizona,held on the 5th day of March,2002.I further certify that the meeting was duly called and held and that a quorum was present. Dated this 7th day of March,2002. KATHLEEN CONNELLY City Clerk REGULAR MEETING OF THE CITY COUNCIL MARCH 5,2002 PAGE 11 OF 11