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HomeMy WebLinkAbout2002-04-02 City Council Regular MinutesCITY COUNCIL REGULAR MEETING APRIL 2,2002 The regular meeting of the City Council of the City of Apache Junction, Arizona,was held on April 2,2002,at the Apache Junction City Council Chambers pursuant to the notice required by law. CALL TO ORDER Mayor Coleman called the meeting to order at 7:05 p.m. INVOCATION Councilmember Milkey gave the Invocation. PLEDGE OF ALLEGIANCE Councilmember Urich led the Pledge of Allegiance. ROLL CALL Councilmembers Present:Mayor Coleman Vice Mayor Surra Councilmember Dietz Councilmember Eck Councilmember Milkey Councilmember Urich Staff Present: (Councilmember Durbala was absent.) Interim City Manager George Hoffman City Clerk Kathleen Connelly City Attorney Joel Stern Public Safety Director Robert Warner City Engineer Ron Grittman Parks & Recreation Director Jeff Bell Public Works Director Doug Dobson Development Services Director Dean Svoboda REGULAR MEETING OF THE CITY COUNCIL APRIL 2,2002 PAGE 1 OF 11 Others Present:Assistant to the City Manager Bryant Powell Community Relations Manager Pat Brenner Multi -Media Producer Matt McNulty Human Resources Director Sue Stalcup Public Works Executive Secretary Elaine Jones ACCEPTANCE OF CONSENT AGENDA )Vice Mayor Surra MOVED THAT THE CONSENT AGENDA BE ACCEPTED AS PRESENTED;AND THAT WE RECOGNIZE THE OUTSTANDING SERVICE TO THE COMMUNITY BY THE FOLLOWING CITY EMPLOYEES BUSINESS LICENSE COORDINATOR TALEEN CARPENTER FOR ASSISTANCE WITH THE SPECIAL EVENTS PERMITS FOR LOST DUTCHMAN DAYS AND THE FINE ARTS & CRAFTS FESTIVAL;DEPUTY CITY CLERK JAN MASON,CITY CLERK SECRETARY BRENDA CHERRYHOLMES AND CITY CLERK KATHLEEN CONNELLY FOR THEIR SUCCESSFUL COMPLETION OF THE ARIZONA MUNICIPAL CLERKS' ASSOCIATION AND LEAGUE OF ARIZONA CITIES AND TOWNS 2001 ELECTION WORKSHOP;AND PARKS & RECREATION DIRECTOR JEFF BELL FOR RECEIVING A CERTIFICATE OF THANKS FOR BEING A UNITED WAY OF PINAL COUNTY DISTRIBUTION TEAM VOLUNTEER FOR THE SPRING OF 2002,AND THAT APPROVAL BE GIVEN FOR A CHANGE ORDER IN THE AMOUNT OF $31,500.00 FOR ASPHALT PULVERIZATION,BID NO.PW 2001-31 AWARDED TO NESBITT CONTRACTING,FOR ADDITIONAL ASPHALT PULVERIZATION FOR MATERIAL TO USE ON BROADWAY AVENUE;AND THAT APPROVAL BE GIVEN FOR THE PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF APACHE JUNCTION AND KIRKHAM MICHAEL CONSULTING ENGINEERS IN THE AMOUNT OF $25,870.00 FOR TRAFFIC SIGNAL PROGRESSION AND INFRASTRUCTURE NEEDS ASSESSMENT FOR APACHE TRAIL/OLD WEST HIGHWAY:AND THAT APPROVAL BE GIVEN OF THE DESIGN AND CONSTRUCTION CONTRACT BETWEEN THE CITY OF APACHE JUNCTION AND SALT RIVER PROJECT IN THE AMOUNT OF $23,702 FOR THE RELOCATION OF 69KV POLE AT IRONWOOD AND SUPERSTITION BOULEVARD;AND THAT APPROVAL BE GIVEN FOR THE INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENT BETWEEN THE CITY OF APACHE JUNCTION AND MARICOPA COUNTY TO PURCHASE LIBRARY DATABASE PRODUCTS USING MARICOPA COUNTY'S BID. Councilmember Urich SECONDED THE MOTION. VOTE:Unanimous. REGULAR MEETING OF THE CITY COUNCIL APRIL 2,2002 PAGE 2 OF 11 The motion carried. AWARDS,PRESENTATIONS AND COMMUNICATIONS Mayor Coleman read a proclamation declaring April 8-12 as Strong Cities and Towns Week. The Arizona Early Day Gas Engine & Tractor Association presented a check for $1,619 to Parks & Recreation Director Jeff Bell for the Parks & Recreation Department Scholarship Fund. CALL TO THE PUBLIC Mr.Dan Wald,3400 S.Ironwood Drive #260,Apache Junction,addressed the council regarding economic development,Focused Future and Main Street.He encouraged business owners to actively participate in these and urged the city to recruit them.He commented several businesses have complained to him about significant problems with the zoning committee.One employee allegedly made a rude comment to a chiropractor.He added there is another businessman here tonight that has had a real problem and may speak tonight.He urged the city to walk these new businesses through the process as rapidly as possible and assist them where necessary.He urged revisiting the process to see where i t could be streamlined. Mr.Elliott Fisher,547 E.Quail,Apache Junction,Greater Apache Junction Association for Effective Government,addressed the council regarding the severance pay awarded to Curtis Shook on his resignation and he again urged the council to put the capital facilities plan to a vote. Mr.Mike Weller,471 W.21st Avenue,Apache Junction,addressed the council regarding the skate park.He commented there have already been major injuries there and he inquired why the skate park is being run without safety equipment being required.He believes the city could be liable.He has seen two police officers standing there watching the kids:they should be out on patrol.He suggested lifeguards or other parks &recreation employees that are currently not being utilized be given this duty.He also suggested they do not use the construction company again that is repaving Broadway due to their slowness. CITY MANAGER'S REPORT REGULAR MEETING OF THE CITY COUNCIL APRIL 2,2002 PAGE 3 OF 11 Interim City Manager George Hoffman stated he is focusing on transition issues to provide a smooth and effective transition to the next city manager. PUBLIC HEARINGS None. OLD BUSINESS DISCUSSION ON THE UPCOMING TOWN HALL 2002 ) )Community Relations Manager Pat Brenner briefed the council on the item.He gave a slide presentation on the subject.It will concentrate on downtown business district redevelopment. They have created a slogan of "Downtown Alive -How To Make I t Happen".He gave a brief overview of the information the delegates will receive.They hope to reach a consensus on what the concept and vision is for the downtown district,what role the city should play in making i t a reality,and what role the chamber of commerce,main street businesses,the business community,and the Apache Junction Community Development Corporation play in making i t a reality.He encouraged people to sign up early;they already have 80 delegates signed up out of a total 120 desired.There will be additional avenues for input after the town hall for those people unable to attend. Summaries of the results will be made available in various locations and the city will continue to listen to everyone's ideas until i t comes before the council for final action.The Town Hall will be held at John Calvin Presbyterian Church on May 18 from 8:00 a.m.to 4:30 p.m.We are working with the Arizona Department of Commerce and Arizona Public Service to have facilitators who will help run the forum.They hope to have the results within a few days of the Town Hall.He encouraged everyone to call his office to register as a delegate. Vice Mayor Surra asked if he had an estimate on the cost of holding the Town Hall. Community Relations Manager Pat Brenner estimated it would cost about $1,400 in display advertising, approximately $1,400 for food,plus staff time in the development of the Town Hall and related efforts. Vice Mayor Surra asked if the city is paying for the use of the facility. REGULAR MEETING OF THE CITY COUNCIL APRIL 2,2002 PAGE 4 OF 11 Community Relations Manager Pat Brenner stated they had to pay $200 down and they will pay an additional charge for each room used.He estimated the total cost for the event to be $4,000. Vice Mayor Surra asked about the professional facilitators. Community Relations Manager Pat Brenner stated they are from the Arizona Department of Commerce and Arizona Public Service.They have not stated they are charging the city for their services. Vice Mayor Surra commented their expertise is pro bono.The city is actually paying for the operation of the Town Hall. Community Relations Manager Pat Brenner stated that is correct.They still have to work out how to record the Town Hall and what will be on the final agenda. Vice Mayor Surra asked if there would be a charge to the delegates. Community Relations Manager Pat Brenner stated they only need their time and energy. Vice Mayor Surra stated she wanted to clarify some points asked by some people.It will be at no cost to the delegates and a relatively small cost to the city for the information they will receive. City Clerk Kathleen Connelly stated Main Street is picking up the cost for the keynote speaker. NEW BUSINESS None. COUNCIL DIRECTION TO STAFF ON ANY OF THE ABOVE LISTED AGENDA ITEMS REGULAR MEETING OF THE CITY COUNCIL APRIL 2,2002 PAGE 5 OF 11 None. COUNCIL DIRECTION TO STAFF ON OTHER PROPOSED LEGISLATION OR ACTIONS DISCUSSION AND POSSIBLE DIRECTION TO STAFF REGARDING CLASSIFICATION AND COMPENSATION PLAN )Interim City Manager George Hoffman briefed the council on the item.He commented the item was presented at the work session last night and they need direction from the council concerning the labor market,which comparator organizations are to be used, and the benchmark positions. Mayor Coleman opened the item to council discussion.He asked if these are the municipalities the classification and compensation team feels comfortable with. Interim City Manager George Hoffman stated they are. Mayor Coleman closed the discussion with no further comments and called for a motion. Vice Mayor Surra MOVED THAT THE FOLLOWING DIRECTION BE GIVEN TO STAFF REGARDING THE CLASSIFICATION AND COMPENSATION PLAN:THAT IS THAT THE EMPLOYEE TEAM MEMBERS GO FORWARD WITH THEIR RECOMMENDATION AS TO THE INFORMATION THEY'RE GOING TO BE GATHERING AND TO USE THOSE CITIES THAT THEY INDICATED AND THOSE POSSIBLE BENCHMARK POSITIONS. Councilmember Dietz SECONDED THE MOTION. VOTE:Unanimous. The motion carried. DISCUSSION AND POSSIBLE DIRECTION TO STAFF REGARDING SPECIAL MERIT PAY REGULAR MEETING OF THE CITY COUNCIL APRIL 2,2002 PAGE 6 OF 11 )Councilmember Urich stated this is something she and Councilmember Durbala discussed recently.Former Councilmember Johnny Insalaco brought this to the council's attention several years ago.The council has approved a one-time special merit pay of $1,000 for the past two years to any employee not eligible for a merit increase due to being at the maximum for their pay range.They thought the council had approved this,but i t has apparently fallen through the cracks.She believes most of the council are familiar with the procedure. Councilmember Eck asked if they are paying the special merit to those employees that get "meets the standard"on their performance evaluation.This was originally supposed to be for those employees that were above standard. Interim City Manager George Hoffman stated he believes i t has been given to those that meet standards for the past two years. Vice Mayor Surra asked if they could change it to anyone who is rated above standards instead of just having to meet standard. Interim City Manager George Hoffman stated that is within their policy discretion to so decide. Vice Mayor Surra commented she understood this was supposed to be for those employees that were rated above standard on their evaluation. Councilmember Eck asked what a "meets standard"would be at this time. Interim City Manager George Hoffman stated the rating can be anywhere between a 0 and a 5,so they have people coming in with 3.25. Councilmember Dietz asked if a "meets standard"would be a 3 on the 0 to 5. REGULAR MEETING OF THE CITY COUNCIL APRIL 2,2002 PAGE 7 OF 11 Interim City Manager George Hoffman stated it would. Councilmember Dietz stated a person with a 3.25 would be above standard and would be entitled to the special merit. Interim City Manager George Hoffman stated it would depend on how they set that standard for interpretation purposes. Vice Mayor Surra commented if they set 3 as the standard,anyone who gets beyond 3.0 would become eligible.She has no problem with that. Interim City Manager George Hoffman asked Human Resources Director Sue Stalcup if she was clear on that direction. Human Resources Director Sue Stalcup stated she was. Mayor Coleman closed the discussion and called for a motion. Councilmember Urich MOVED THAT THE FOLLOWING DIRECTION BE GIVE TO STAFF:TO IMPLEMENT AS SOON AS POSSIBLE A SPECIAL MERIT PAYMENT OF $1,000,INCLUSIVE OF ALL TAXES,TO ANY EMPLOYEE WHO IS NOT ELIGIBLE FOR A MERIT INCREASE BECAUSE HE OR SHE IS AT THE MAXIMUM OF THE PAY RANGE.TO BE ELIGIBLE AN EMPLOYEE MUST MEET THE FOLLOWING CRITERIA: 1)BE AT THE TOP OF THEIR PAY RANGE AT THE START OF THE FISCAL YEAR;2) ACHIEVE ABOVE 3 POINTS LEVEL OF PERFORMANCE;3)BE AT THE MAXIMUM OF THEIR RANGE;AND 4)CONTINUE TO BE AN PAYROLL AS OF HIS OR HER ANNIVERSARY DATE. Vice Mayor Surra SECONDED THE MOTION. VOTE:Unanimous. The motion carried. REGULAR MEETING OF THE CITY COUNCIL APRIL 2.2002 PAGE 8 OF 11 SELECTION OF MEETING DATES,TIMES,LOCATIONS,AND PURPOSES Councilmember Dietz MOVED THAT AN EXECUTIVE SESSION AT 6:00 P.M.AND A WORK SESSION AT 7:00 P.M.BE HELD ON MONDAY,APRIL 15,2002,IN THE CITY COUNCIL CONFERENCE ROOM AND THE CITY COUNCIL CHAMBERS,RESPECTIVELY;AND THAT AN EXECUTIVE SESSION AT 6:00 P.M.BE HELD ON TUESDAY,APRIL 16,2002,IN THE CITY CONFERENCE ROOM. Vice Mayor Surra SECONDED THE MOTION. VOTE:Unanimous. The motion carried. INFORMATION AND REPORTS Mayor Coleman announced there are several events coming up in the community, including the Camaraderie with the Chamber of Commerce and an event for the Boys and Girls Club in May. Mayor Coleman announced the slides are going up for the swimming pool for this coming season. ADJOURNMENT )Mayor Coleman adjourned the meeting at 7:45 p.m. Consent Agenda Items are as follows: 1.Acceptance of Agenda. 2.Acceptance of Minutes of Regular Meeting of March 19,2002. 3.Recognition of Outstanding Service to the Community by City Employees. Employees receiving recognition are:Taleen Carpenter;Jan Mason:Brenda Cherryholmes;Kathy Connelly;and Jeff Bell. REGULAR MEETING OF THE CITY COUNCIL APRIL 2,2002 PAGE 9 OF 11 4.Consideration of approval for change order in the amount of $31,500.00 for asphalt pulverization Bid No.PW 2001-31 for additional asphalt pulverization for material to use on Broadway Avenue. 5.Consideration of Award of Professional Services Agreement with Kirkham Michael Consulting Engineers in the amount of $25,870.00 for traffic signal progression and infrastructure needs assessment for Apache Trail/Old West Highway. 6.Consideration of approval of design and construction contract with Salt River Project in the amount of $23,702 for relocation of 69KV pole at Ironwood and Superstition Boulevard. 7.Approval of Intergovernmental Cooperative Purchasing Agreement between Maricopa County and the City of Apache Junction to purchase library database products using Maricopa County's bid. ACCEPTED THIS 16TH DAY OF APRIL 2002,BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA. SIGNED AND ATTESTED TO THIS 16TH ATTEST: KATHLEEN CONNELLY City Clerk REGULAR MEETING OF THE CITY COUNCIL APRIL 2,2002 PAGE 10 OF 11 DAY OF APRIL DOUGLAS COLEMAN Mayor 2002. CITY COUNCIL MINUTES CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the City Council of the City of Apache Junction,Arizona,held on the 2nd day of April,2002.I further certify that the meeting was duly called and held and that a quorum was present. Dated this 3rd day of April,2002. ' ,//( 1 KATHLEEN CONNELLY City Clerk REGULAR MEETING OF THE CITY COUNCIL APRIL 2,2002 PAGE 11 OF 11