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HomeMy WebLinkAbout2001-05-01 City Council Regular MinutesCITY COUNCIL REGULAR MEETING MAY 1,2001 The regular meeting of the City Council of the City of Apache Junction, Arizona,was held on May 1,2001,at the Apache Junction City Council Chambers pursuant to the notice required by law. CALL TO ORDER Mayor Coleman called the meeting to order at 7:00 p.m. INVOCATION Vice Mayor Surra gave the Invocation. PLEDGE OF ALLEGIANCE Councilmember Eck led the Pledge of Allegiance. ROLL CALL Councilmembers Present:Mayor Coleman Vice Mayor Surra Councilmember Dietz Councilmember Eck Councilmember Insalaco Councilmember Urich Staff Present: (Councilmember Durbala was absent.) City Manager Curtis Shook Assistant City Manager George Hoffman City Clerk Kathleen Connelly City Attorney Joel Stern Public Safety Director Robert Warner Finance Director Keith Lewis Interim Development Svcs.Director John Petroff REGULAR MEETING OF THE CITY COUNCIL MAY 1,2001 PAGE 1 OF 24 Others Present:Senior Planner Rudy Esquivias Assistant to the City Manager Bryant Powell Management Assistant Shari Watson Recreation Superintendent Liz Langenbach Parks Superintendent Nick Blake Grants Specialist Roger Hacker ACCEPTANCE OF CONSENT AGENDA )Councilmember Insalaco MOVED THAT THE CONSENT AGENDA BE ACCEPTED AS PRESENTED;AND THAT WE RECOGNIZE THE OUTSTANDING SERVICE TO THE COMMUNITY BY THE FOLLOWING CITY EMPLOYEES: MECHANIC I I KEITH BEDWELL AND MECHANIC HELPER STEVE BEACH FOR OUTSTANDING VEHICLE MAINTENANCE;AND PUBLIC WORKS MAINTENANCE SUPERVISOR GREG MAYER, TRAFFIC SIGNAL I I DAVE CAYLOR,AND HEAVY EQUIPMENT OPERATOR PAT GARLAND FOR A TREE REMOVAL FOR A RESIDENT AFTER HOURS. Councilmember Urich SECONDED THE MOTION. VOTE:Unanimous. The motion carried. AWARDS,PRESENTATIONS AND COMMUNICATIONS Mayor Coleman read a proclamation designating April 29 -May 5 as "Municipal Clerks Week"and presented it to Deputy City Clerk Jan Mason. Mayor Coleman recognized the 5th and 6th grade All -Star Basketball teams for their success in finishing second in a Payson tournament.Recreation Superintendent Liz Langenbach introduced the members and presented them with certificates. Parks Superintendent Nick Blake recognized Lonnie Pace of Pace Concrete and presented him with a plaque for his contribution of volunteer labor to complete concrete walks at the Little League Complex,saving the city approximately $7,000 to $8,000. Recreation Superintendent Liz Langenbach presented the "Brian Hosey Award"to the volunteer coach of the year.This year's recipient was Mona Barton. REGULAR MEETING OF THE CITY COUNCIL MAY 1,2001 PAGE 2 OF 24 CALL TO THE PUBLIC Mr.Ron Kill,349 S.Saguaro,Apache Junction,addressed the council to commend the local sports programs.He commented his grandson,Dennis Bartos, and Mike Worley have both spent a lot of time in the programs,and his grandson will be competing in the National Amateur Athletic Union Baseball Tournament.Mike Worley will be attending an international football tournament in Australia. Ms.Maggie Gold,11237 E.Covina,Mesa,addressed the council to introduce herself as the new general manager of MediaCom.She stated she would be meeting with most of them and she was looking forward to being part of the community. Mr.Tom Schuelke,1889 S.Palo Verde,Apache Junction,addressed the council regarding the update on development fees.He suggested requiring new residents to match the contribution existing residents have paid instead of spending $45,000 for a new study.He added he would like an explanation on the new open space preservation category for development fees.He does not feel i t is fair that existing residents have not had to pay for this.He again requested the city not spend city resources on acquiring State Trust land without a citizen vote on the proposal.He commented about another possible new category for development fees,that being for public buildings. He believed this would be for the $6 million to be spent on the city complex, which was originally supposed to be built with borrowed money to be repaid from sales tax surcharges.This could cause new residents to pay as much or more towards the city complex.The fees should be fair,and new residents should not have to pay twice for some things.He asked they consider whether the local sales tax on construction materials should be credited towards development fees.He believes this could cause people to pay sales tax on top of development fees.He stated i f local sales taxes paid were subtracted from the development fees it would eliminate the manufactured housing inequity in the tax code;this could save implementation of the use tax.He urged the city to examine the interaction between the development fees,construction taxes and sales tax. Mr.Elliott Fisher,547 E.Quail,Apache Junction,Greater Apache Junction Association for Effective Government,addressed the council regarding the liability issue on the court's deciding the school impact fees were illegally collected.He also spoke about his pending initiative on mandatory training REGULAR MEETING OF THE CITY COUNCIL MAY 1,2001 PAGE 3 OF 24 and psychological evaluations on officers involved in shooting deaths.He requested a letter from the city manager on these issues if the city manager was unwilling to respond at this meeting. CITY MANAGER'S REPORT None. PUBLIC HEARINGS APPLICATION FOR A NEW LICENSE,INDIVIDUAL, SERIES 12 LIQUOR LICENSE FOR CAPPOTTO'S ITALIAN DELI & GRILL )City Clerk Kathleen Connelly briefed the council on the item.This is a new restaurant proposed for the southeast corner of Broadway and Idaho.Staff comments are included in the packet and the applicant was advised to attend this evening. Mayor Coleman requested the applicant address the council. Mr.Randy Cappotto,4580 N.Cactus Road,Apache Junction,owner and operator of the business,addressed the council. chain of stores. proprietor restaurant. intended to be open. Councilmember Eck asked if this is a Mr.Randy Cappotto stated this is a Councilmember Eck asked when he Mr.Randy Cappotto stated they hope to be open by the end of July,depending on when the building department will let his contractor go in and finish the build out. There were general comments by the council that they liked the menu. REGULAR MEETING OF THE CITY COUNCIL MAY 1,2001 PAGE 4 OF 24 Mayor Coleman opened the public hearing on the item. Mr.Elliott Fisher,547 E.Quail, Apache Junction,addressed the council.He commented he understands that the liquor licenses are approved by the state,but i t appears to him that there have been a lot of these coming through the council lately.He wondered i f there was a reason for that and if the standards needed to be raised.Some of these are within several hundred feet of each other,and he asked if this could be a problem. Mayor Coleman closed the public hearing with no one else wishing to speak.He reopened the item to council discussion. Councilmember Eck commented the council's hearing liquor licenses is a response to applications being filed with the state by an individual. Mayor Coleman closed the discussion and called for a motion. Councilmember Insalaco MOVED THAT THE APPLICATION FOR A NEW LICENSE,INDIVIDUAL,SERIES 12 LIQUOR LICENSE SUBMITTED BY RANDY CAPPOTTO FOR CAPPOTTO'S ITALIAN DELI & GRILL BE RECOMMENDED FOR APPROVAL TO THE ARIZONA DEPARTMENT OF LIQUOR LICENSES AND CONTROL. Councilmember Dietz SECONDED THE MOTION. VOTE:Unanimous. The motion carried. APPLICATION FOR A LOCATION TRANSFER, CORPORATION,SERIES 9 LIQUOR LICENSE FOR OSCO DRUG #9293 )City Clerk Kathleen Connelly briefed the council on the item.This license is being transferred from one Osco site to another.The applicant has been advised to attend. REGULAR MEETING OF THE CITY COUNCIL MAY 1,2001 PAGE 5 OF 24 Mayor Coleman requested the applicant address the council. Mr.Nicholas Guttilla,4150 W. Northern,Phoenix,addressed the council.He is the attorney for the applicant. Vice Mayor Surra commented she had asked all of her questions at their last hearing and she had received all of her answers then. Mr.Nicholas Guttilla stated he was at that hearing,but this is a different license than the last one. Vice Mayor Surra recalled it was the other store. Mr.Nicholas Guttilla stated it was for the one on Southern. Mayor Coleman opened the public hearing on the item.There being no one wishing to speak,he closed the public hearing and reopened the item to council discussion.There being no discussion,he called for a motion. Councilmember Eck MOVED THAT THE APPLICATION FOR A LOCATION TRANSFER,CORPORATION,SERIES 9 LIQUOR LICENSE SUBMITTED BY THOMAS DIETERLE FOR OSCO DRUG #9293 BE RECOMMENDED FOR APPROVAL TO THE ARIZONA DEPARTMENT OF LIQUOR LICENSES AND CONTROL. Councilmember Dietz SECONDED THE MOTION. VOTE:Unanimous. The motion carried. OLD BUSINESS PROPOSED RESOLUTION NO.01-06,AUTHORIZING REGULAR MEETING OF THE CITY COUNCIL MAY 1,2001 PAGE 6 OF 24 SUBMISSION OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)APPLICATION )Grants Specialist Roger Hacker briefed the council on the item.The resolution would authorize the submission of the grant application with support for the city's administered housing rehabilitation programs,support for the local food bank,and support for Habitat for Humanity,plus money to be recouped by the city for administrative costs.He has received five comments on the grant.One person thought they would get more for the money if it was put into the streets program,and if it could be subcontracted out in order to get it done within the 18 month period.The other four comments were positive for the housing rehabilitation program. Vice Mayor Surra asked if several of these would go under one category so it would not look like the city was submitting eight separate requests. Grants Specialist Roger Hacker stated they would be submitting three applications;one is for the housing package,one for the Habitat for Humanities,and the third would be for the food bank. Mayor Coleman closed the discussion and called for a motion. Vice Mayor Surra MOVED THAT RESOLUTION NO.01-06,A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION AUTHORIZING THE SUBMISSION OF AN APPLICATION FOR FY 2001 STATE COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS;AND CERTIFYING THAT THE APPLICATION:1)MEETS THE COMMUNITY'S IDENTIFIED HOUSING AND COMMUNITY DEVELOPMENT NEEDS;AND 2)IS NECESSARY FOR IMPLEMENTATION AND COMPLETION OF THE ACTIVITIES OUTLINED IN THE APPLICATION,BE APPROVED. Councilmember Dietz SECONDED THE MOTION. VOTE:Unanimous. The motion carried. REGULAR MEETING OF THE CITY COUNCIL MAY 1,2001 PAGE 7 OF 24 NEW BUSINESS PZ-01-02,APPEAL OF LANDSCAPING AND SCREENING REQUIREMENTS,SECTION 6.1.5(D)4 TRANSITION/SEPARATION OF USES BY ROBERT LEMBERGER ON BEHALF OF LEAR DEVELOPMENT L.L.C. )Assistant Planner Juli McDaid briefed the council on the item.They are proposing to utilize the northern 490'of the property for a secured self -storage facility.I t is currently zoned CB -2.They are appealing the 25'setback between a commercial use and the property line when the adjoining uses are residential.He is also appealing the construction of the 8'wall along that same property line.The contiguous property is the KOA Kampground,zoned TH.The applicant wishes to maintain a 10'setback along the east property line.They do not want a hidden or "dead space"between that side of the building and the separation wall.He feels the building should be considered the wall as there are no doors or windows.A previous conceptual site plan was approved for this property for an auto service and RV repair facility.I t had erroneously been approved with the 10'side setback.That site plan was never realized.This is a new site plan,and the developer was advised of the 25'setback.There are a large number of campsites near the east boundary line.A reduced setback could diminish the character of those sites and financially impact the campground facility.The applicant claims that surrounding cities allow a zero setback for storage facilities adjacent to residential properties.Her research shows that surrounding cities are similar to ours or more.I f council agrees to the appeal,staff will recommend architectural treatments along that building and an 8'wrought iron fence.Lighting will have to be addressed,along with security issues and landscaping. Mayor Coleman asked if the KOA had been contacted regarding this property. Assistant Planner Juli McDaid stated the 300'notices have not gone out yet so they have not been contacted yet. Councilmember Eck commented he was concerned on how the neighboring properties would feel about this.I t is premature to do anything but discuss. REGULAR MEETING OF THE CITY COUNCIL MAY 1,2001 PAGE 8 OF 24 Councilmember Dietz commented he would like to get with KOA,too. Assistant Planner Juli McDaid stated she counted at least 20 campsites that would be near the 10'minimum setback area for that building.She believes it will affect their business.The building would take away from the camping atmosphere. Councilmember Eck asked what the additional 15'would do to the development of this project. Assistant Planner Juli McDaid stated they have incorporated every square foot of space into their building,so the building size would have to be decreased. Councilmember Eck asked about the previous site plan. Assistant Planner Juli McDaid stated it was for an RV/boat facility/auto repair center.That conceptual plan showed a 10'setback along the eastern property line.That plan was approved but never realized.The error was caught when he came back with a different facility and use. Mayor Coleman asked how long ago that was. City Manager Curtis Shook stated i t was a year to 18 months ago.Any building permit or approval previously given would have elapsed. Assistant Planner Juli McDaid stated no permits were issued as it was conceptual only,as this one is. Vice Mayor Surra stated her presentation told them a lot of things and she would like a copy of it. Assistant Planner Juli McDaid stated she would give them a copy,and it would probably be part of their staff report. REGULAR MEETING OF THE CITY COUNCIL MAY 1,2001 PAGE 9 OF 24 Mayor Coleman closed the discussion and moved on to the next item. APPROVAL AND AUTHORIZATION FOR CITY MANAGER TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH KRAMER.FIRM, INCORPORATED TO COMPLETE A TECHNICAL AUDIT OF MEDIACOM COMMUNICATIONS CORPORATION'S CABLE SYSTEM AT A COST OF $16,450 )Management Assistant Shari Watson briefed the council on the item.The MediaCom system upgrade has been completed and a technical consultant needs to determine if they are in compliance with FCC regulations and contractual obligations.She is seeking council authorization to enter into an agreement with Kramer.Firm.Their scope of work will be a physical comprehensive plan inspection,a review of FCC proof of performance test reports and an evaluation thereof,and an evaluation of the FCC signal quality.Additional costs for travel,lodging, local licenses or permits are not to exceed $5,000.The total for the audit would be $21,450.They anticipate completion in 8 weeks. Councilmember Eck asked if this is to determine if MediaCom is where i t should be with the technical enhancements to the system. Management Assistant Shari Watson stated the cable license agreement includes a number of technical requirements by the FCC.City staff does not have the knowledge or expertise to review these requirements. Councilmember Eck asked i f i t is strictly technical. Management Assistant Shari Watson stated that is correct. Councilmember Dietz commented he recalled talking about this audit when they were discussing the cable license agreement.They thought at that time that this would be the best option for the city. REGULAR MEETING OF THE CITY COUNCIL MAY 1,2001 PAGE 10 OF 24 City Manager Curtis Shook stated they wanted to make sure they got the very best service,and the funds had been included in the agreement.The audit was to take place once the build out was done. Vice Mayor Surra commented she wants to make sure this audit will satisfy the things documented in the agreement that the city is responsible to do,and that it will be the only audit the city is obligated to do. Management Assistant Shari Watson stated she believed that is so.I t is time to accept the system if MediaCom is in compliance with the system upgrade. Mayor Coleman asked if the city manager or the mayor is supposed to accept the agreement. City Clerk Kathleen Connelly stated the mayor is supposed to accept the agreement. Vice Mayor Surra asked if it was $21,450. Management Assistant Shari Watson stated i t is not to exceed that amount:she anticipates less than that. Mayor Coleman closed the discussion with no more comments and called for a motion. Councilmember Urich MOVED THAT APPROVAL BE GIVEN FOR THE CITY TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH KRAMER.FIRM,INCORPORATED TO COMPLETE A TECHNICAL AUDIT OF MEDIACOM COMMUNICATIONS CORPORATION'S CABLE SYSTEM IN THE AMOUNT OF $16,450 PLUS PROJECT EXPENSES NOT TO EXCEED AN ADDITIONAL $5,000,FOR A TOTAL AMOUNT NOT TO EXCEED $21,450:AND THAT AUTHORIZATION BE GIVEN FOR THE MAYOR TO SIGN THE AGREEMENT PENDING APPROVAL OF THE CITY ATTORNEY. Councilmember Insalaco SECONDED THE MOTION. REGULAR MEETING OF THE CITY COUNCIL MAY 1,2001 PAGE 11 OF 24 VOTE:Unanimous. The motion carried. PROFESSIONAL SERVICES AGREEMENT WITH DUNCAN & ASSOCIATES FOR UPDATING DEVELOPMENT FEES AND AMENDING THE CITY'S DEVELOPMENT FEE ORDINANCE )Assistant to the City Manager Bryant Powell briefed the council on the item.He gave a brief history of development fees in the city.The agreement would allow the consultant to update the existing development fees and amend the city code.This would take into account any changes in the basic study of the components during the last four years,including land use categories,the cost of doing business now, facility inventories and demand,existing development,and outstanding debt and funding sources.New components to be reviewed will be open space and city vehicles.School development fees will not be included in the update. Adjustments to fees will be based on the 'smart growth'objectives of housing affordability,economic development and in fill and redevelopment.The total project cost is $44.700.The project will begin in June and be completed in November for council approval. Councilmember Eck asked if the study would give any information on how the development fee would impact the smaller developer,such as those building one to five homes per year. Assistant to the City Manager Bryant Powell stated they can ask them to look at that. Councilmember Eck stated he would like that information,especially for the southern area. Vice Mayor Surra stated she thought this study was to determine the fees and if they are equitable. Assistant to the City Manager Bryant Powell stated that is correct. Vice Mayor Surra asked if they are based on national guidelines. REGULAR MEETING OF THE CITY COUNCIL MAY 1,2001 PAGE 12 OF 24 Councilmember Eck commented the study is also supposed to show what effect the fees have on developers in the community. Assistant to the City Manager Bryant Powell stated development fees can be used as a public policy.The consultant can look at setting different rates,or lower development fees,in certain areas of town to encourage growth. like that information. is talking about an in fill credit. Powell stated that is correct. Councilmember Eck stated he would City Manager Curtis Shook stated he Assistant to the City Manager Bryant City Manager Curtis Shook stated the study is to look into different areas the council has found important,such as open space,and whether council wants to add any additional fees in part, wholly,or not at all as well as update the current fees.There will be a section regarding incentive developments. Councilmember Eck commented they would like to promote the smaller developer with the custom homes,and he believes they may be the ones most affected by the fees.He would like to see what the impact is on them.The fees are needed,but he would like to determine their impact. Mayor Coleman stated he believes the study will determine what level they are funding the items at right now.I t is a policy decision as to how much the city will charge,and how much it will subsidize.Some communities are repealing the commercial development fees in order to encourage commercial development.The study will show what areas the money is being spent in,and the amount of money to be collected that will be spent in those areas.Development fees cannot be collected to enhance city services or programs;they can only be collected to maintain the programs and make development pay for itself.The study will give them the actual costs REGULAR MEETING OF THE CITY COUNCIL MAY 1,2001 PAGE 13 OF 24 per house to maintain the programs.The council must then decide if it wants to collect that amount. Councilmember Eck stated he understood,but he would like to have that information from this study.I f not,he would like another study.He is hearing i t is a tremendous impact on the small builder.I t has stopped small developers from building in the community,and he wants to be sure i t is not just the development fee that is doing that. Mayor Coleman commented i t is the same fee whether i t is a small or a large developer. Councilmember Eck commented he recently heard from a small developer that said they could not build a home in Royal Palm as the development fees were much higher than to go outside the community and do i t for thousands less. Mayor Coleman stated they could not do i t for thousands less.He asked what the current fee was. Assistant to the City Manager Bryant Powell stated the current fee for a single family detached house is $1,006. Mayor Coleman stated they could do i t for $1,000 less. Councilmember Eck asked how much the water impact fee is. Vice Mayor Surra commented that is not on this agenda and i t cannot be talked about. Councilmember Eck commented he is i t for $1,000 less. water impact fee is. aware of that but i t is a fee. Vice Mayor Surra stated the council cannot discuss that at this time. REGULAR MEETING OF THE CITY COUNCIL MAY 1,2001 PAGE 14 OF 24 Mayor Coleman stated the question would be how much does the water district want to subsidize. Councilmember Eck stated he is just talking about in total. Mayor Coleman stated the city is far less than any other east valley community in total. Councilmember Eck stated that may be,but he does not think i t is horrible to ask for this from this study. Mayor Coleman commented he did not think i t should be in this study,as this determines the actual costs.His concern would be the policy statement later on as to whether the council wants to subsidize growth in certain areas. Assistant to the City Manager Bryant Powell stated they will base the costs on the formulas and methodology they use equally.After that i t could become the policy. purpose of this study. Powell stated i t is to get the base line. Mayor Coleman stated that is the Assistant to the City Manager Bryant Councilmember Eck asked again what the city total is for a single family detached. Assistant to the City Manager Bryant Powell stated i t is $1,006 for library,parks,police,roads,and municipal buildings.There were school impact fees earlier. Mayor Coleman commented the city was lower than all the others even with the school impact fee. Councilmember Eck commented i t does sound extremely low to him. REGULAR MEETING OF THE CITY COUNCIL MAY 1,2001 PAGE 15 OF 24 Mayor Coleman stated they also take into account the revenue the city receives off the sales tax of a home.The developer also gets credit for in -kind contributions,such as donating land for a park. Mayor Coleman closed the item with no further discussion and called for a motion. Councilmember Dietz MOVED THAT APPROVAL BE GIVEN FOR THE CITY TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH DUNCAN AND ASSOCIATES FOR UPDATING DEVELOPMENT FEES AND AMENDING THE CITY'S DEVELOPMENT FEE ORDINANCE IN A TOTAL AMOUNT NOT TO EXCEED $44,700;AND THAT AUTHORIZATION BE GIVEN FOR THE MAYOR TO SIGN THE AGREEMENT. Councilmember Insalaco SECONDED THE MOTION. VOTE:Unanimous. The motion carried. Mayor Coleman called for a ten minutes break. Mayor Coleman reconvened the meeting. DISCUSSION ON COUNCIL BUDGET GOALS AND PROPOSED BUDGET ADOPTION SCHEDULE FOR FY 2001-2002 )City Manager Curtis Shook briefed the council on the item.He would like to term this budget year as one of transition and assimilation.We are developing new permanent sales tax revenue however it will not be available until the following budget year. This year will be a "make do"situation based on current revenues.He commented he would like to have a second council goals and objectives at the next meeting.He would like to focus on six different key policy issues:the capital facilities plan;the amendment to the land and development code; economic development;a holistic restructuring plan for roads along the lines of Southern and several other residential and arterial roads;to implement the REGULAR MEETING OF THE CITY COUNCIL MAY 1,2001 PAGE 16 OF 24 pay and classification study;and storm water management.This will be a tight operating budget,and he is proposing a lower than normal operating capital budget.He is requesting no or few new positions,and he is asking for an employee assistance fund.The latter will provide funds for employees with emergencies such as expensive dental work and employees who have been renting a house for years only to have the owner attempt to sell i t out from under them within 30 to 60 days.In these cases other employees have given up vacation or sick leave to assist the employee needing help.The general fund is estimated to receive $1.7 million is state -shared revenues this budget year;he is asking that 70%be put in the general fund operating budget and the other 30%be held for contingencies. Mayor Coleman stated he mentioned what he felt should be focused on.He considers the condition of the roads to be important. City Manager Curtis Shook stated the Municipal Property Corporation meets twice a year.Once a year they talk about funding something,the other they are updating them on status.Interest is low again and he would like to incorporate new bonds in the same range as they currently have.I t is an excellent time to accelerate the program.He would like to start reconstruction of some of the roads. Mayor Coleman commented storm water management is of great concern with a lot of the residents.He opened the item to council discussion. Councilmember Eck commented he agreed with all the priority items.He is concerned about the projections on the revenue coming in from new major retailers;he wants to be sure that the loss of revenue from current retailers has been taken into account. City Manager Curtis Shook stated they try to figure that in.There was no market share loss when the Holiday Inn came in.When Fry's came in,there was an impact.Generally,there is an immediate impact for the first four to six months,then i t starts coming back. Within a year or two,the competitive stores are about 90% to 100%back to their original figures. REGULAR MEETING OF THE CITY COUNCIL MAY 1,2001 PAGE 17 OF 24 Councilmember Eck stated he is concerned with Wal-Mart.Since i t is not in this next budget,they should have an idea since it will have been opened for five or six months before they have the following year's budget. Assistant City Manager George Hoffman stated they have been working on a revenue expenditure model.They are not looking at doing 100%of estimates because of the phenomena just spoken about. City Manager Curtis Shook stated they will be figuring in the competitive aspects regarding the number of months. Councilmember Eck reiterated he liked the priorities that were presented. Councilmember Insalaco commented he understood about hiring few or no new employees.However,he was concerned that current vacant positions be filled,especially in the police department. City Manager Curtis Shook stated there is no attrition program or freeze on hiring.Certain areas have taken longer to recruit.They intend to retain all the positions that they have right now. Councilmember Insalaco asked about the current openings. City Manager Curtis Shook stated they are currently recruiting in all the open positions with the exception of one.At present time the amount of work that position had been doing has been grossly cut back.I t is not in the police department.They should be able to go with few or no new positions as they are focused on the programs they have to do and they are not adding any new programs.However,he will admit if a mistake is made so he would like to place a certain amount of census revenue increase into the contingency budget in order to give them that flexibility. He is concerned because usually their forecasts have been so close that i t is scary.However,this year they did not get the visitation they normally get REGULAR MEETING OF THE CITY COUNCIL MAY 1,2001 PAGE 18 OF 24 and the city still has leakage in residents spending their dollars out of the city. Councilmember Dietz asked if they are taking into consideration the business Wal-Mart will be pulling in from outside the city. City Manager Curtis Shook stated he believes they will pick up some and they will recapture some of the people who used to shop at Power Road. Councilmember Dietz commented Earnhardt's will help once they are on line. City Manager Curtis Shook commented the forecasts that they have deal with square footage.These people know what they get per square foot.These are their best estimates.Wal-Mart stated the store proposed here should produce $56 million in sales,but they anticipate this one will do better.Earnhardt estimates they will do roughly a half million dollars in sales tax revenue. Councilmember Dietz commented he liked all the priorities,but he really liked the employee assistance program. Vice Mayor Surra asked how they are going to add no new positions,yet bring in the positions needed to assist with the accelerated program on streets.She understands that all the vacant positions will be retained and filled.She asked how many positions would be needed to accomplish the accelerated street program. City Manager Curtis Shook commented he believed they would need four:one sign engineer,a tech engineer,and two maintenance I's. Assistant City Manager George Hoffman stated he believed they could ask for six positions,including a couple maintenance people.They have not looked at that budget yet,but holding the line was especially for the general fund budget. REGULAR MEETING OF THE CITY COUNCIL MAY I ,2001 PAGE 19 OF 24 City Manager Curtis Shook commented the public works budget is funded by HURF revenues.His earlier comment concerned the general fund budget.All of this except for the roads program comes out of the general fund budget,though they all come from "different pots". Assistant City Manager George Hoffman stated the city manager tasked public works with being able to implement an aggressive roads program.They were to see what areas would tend to or were currently causing bottlenecks and recommend a staffing pattern to eliminate or mitigate those bottlenecks.They have done i t but i t has not yet been reviewed. Vice Mayor Surra commented they have a lot of people who are concerned about the actual construction of the street that was damaged or has a lot of undulation.They have also been tasked with needing to do the street sweeping and striping.She would like to make sure these are still done during these other projects. City Manager Curtis Shook commented that is an excellent point. Assistant City Manager George Hoffman commented he believed they asked for 3 maintenance people;they were responsive to that. City Manager Curtis Shook stated this is premature at this point.He is trying to alert them to his concern over the general fund budget.The budget may=have new positions as he will not sacrifice smooth running projects and offices.If they find they cannot hold to no new positions,they will not hold to it.This will,however,take a lower priority than some other things. Vice Mayor Surra asked if the health and human services funding could be pulled out from all of the places in the budget to show how much is being expended.If the council knows that i t has been expended in other areas,it may show that the total health and human services budget is way out of line for what the city is able to do. REGULAR MEETING OF THE CITY COUNCIL MAY 1,2001 PAGE 20 OF 24 City Manager Curtis Shook stated they can create an object of expenditure called "Outside Agencies"and they can put all outside agencies expenses into that report. Vice Mayor Surra asked if that would have to do with health and human services. City Manager Curtis Shook stated health and human services would be one line item,the Chamber another,Main Street another,and any other outside agencies that are funded within the current budget could be split out into separate line items. Vice Mayor Surra stated she is only looking for what dollars are being put into health and human services. Councilmember Dietz asked if she meant which grant money was given to them. Vice Mayor Surra commented she wants to know if they received money from grants,general fund or whatever funding. She wants the total dollars expended on health and human services. Assistant City Manager George Hoffman asked if that would include the volunteer money that allows the city to offer scholarship in parks and recreation for income disadvantaged people. Vice Mayor Surra stated that is correct.She believes people think the city is only spending $80.000 a year on health and human services and she wants to be able to show the actual percentage of the budget that is spent in that arena. City Manager Curtis Shook asked i f that could be put in the narrative. Vice Mayor Surra stated that would be okay as she just wants the information made available. Councilmember Urich.asked if the positions-that have not been filled over in the police department would be filled. REGULAR MEETING OF THE CITY COUNCIL MAY 1,2001 PAGE 21 OF 24 City Manager Curtis Shook stated they are in the process of being filled. Councilmember Urich asked if those would be considered new positions. City Manager Curtis Shook stated they would not.No job titles will be cut out,and no positions will be cut. All vacant positions are in the process of being filled with the exception of one,and that one will be filled when i t becomes necessary. Assistant City Manager George Hoffman restated that the vacant position is not in public safety. Councilmember Urich commented she is happy to see that the city is looking into the employee assistance fund. City Manager Curtis Shook stated i t is something they have talked about,and he frequently has 2 or 3 things come across his desk each year that have made him feel bad.The employees have been benevolent enough in the past to take care of these people.There needs to be a way to help people without making a big "hullabaloo"about i t and allow the employee to pay back the city over a period of time.I t is a personal goal of his. Mayor Coleman closed the item with no further discussion. COUNCIL DIRECTION TO STAFF ON ANY OF THE ABOVE LISTED AGENDA ITEMS None. COUNCIL DIRECTION TO STAFF ON OTHER PROPOSED LEGISLATION OR ACTIONS None. SELECTION OF MEETING DATES,TIMES,LOCATIONS,AND PURPOSES Councilmember Dietz MOVED THAT AN EXECUTIVE SESSION AT 6:00 P.M.AND WORK SESSION AT 7:00 P.M.BE HELD ON REGULAR MEETING OF THE CITY COUNCIL MAY 1,2001 PAGE 22 OF 24 MONDAY,MAY 14,2001,IN THE CITY CONFERENCE ROOM AND CITY COUNCIL CHAMBERS RESPECTIVELY: AND THAT AN EXECUTIVE SESSION AT 6:00 P.M.BE HELD ON TUESDAY,MAY 15,2001, IN THE CITY CONFERENCE ROOM. Vice Mayor Surra SECONDED THE MOTION. VOTE:Unanimous. The motion carried. INFORMATION AND REPORTS Mayor Coleman asked if the state legislature has changed the law regarding this section yet.City Attorney Joel Stern stated i t has not:he will advise him when i t has been passed. ADJOURNMENT )Mayor Coleman adjourned the meeting at 9:04 p.m. Consent Agenda Items are as follows: 1.Acceptance of Agenda. 2.Acceptance of Minutes of Regular Meeting of April 17,2001. 3.Recognition of Outstanding Service to the Community by City Employees. Employees receiving recognition are:Keith Bedwell;Steve Beach;Greg Mayer;Dave Caylor:and Pat Garland. ACCEPTED THIS 15TH DAY OF MAY ,2001,BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA. SIGNED AND ATTESTED TO THIS 15TH DAY OF REGULAR MEETING OF THE CITY COUNCIL MAY 1,2001 PAGE 23 OF 24 MAY ,2001. ATTEST: KATHLEEN CONNELLY City Clerk DOUGLAS COLEMAN Mayor CITY COUNCIL MINUTES CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the City Council of the City of Apache Junction,Arizona,held on the 1st day of May,2001.I further certify that the meeting was duly called and held and that a quorum was present. Dated this 9th day of May,2001. KATHLEEN CONNELLY City Clerk REGULAR MEETING OF THE CITY COUNCIL MAY 1,2001 PAGE 24 OF 24