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HomeMy WebLinkAbout2001-05-15 City Council Regular MinutesCITY COUNCIL REGULAR MEETING MAY 15,2001 The regular meeting of the City Council of the City of Apache Junction, Arizona,was held on May 15,2001,at the Apache Junction City Council Chambers pursuant to the notice required by law. CALL TO ORDER Mayor Coleman called the meeting to order at 7:00 p.m. INVOCATION Vice Mayor Surra gave the Invocation. PLEDGE OF ALLEGIANCE Councilmember Urich led the Pledge of Allegiance. ROLL CALL Councilmembers Present:Mayor Coleman Vice Mayor Surra Councilmember Dietz Councilmember Durbala Councilmember Eck Councilmember Insalaco Councilmember Urich Staff Present:City Manager Curtis Shook Assistant City Manager George Hoffman City Clerk Kathleen Connelly City Attorney Joel Stern Public Safety Director Robert Warner City Engineer Ron Grittman Parks & Recreation Director Jeff Bell Public Works Director Doug Dobson REGULAR MEETING OF THE CITY COUNCIL MAY 15,2001 PAGE 1 OF 25 Others Present:Senior Planner Rudy Esquivias Assistant to the City Manager Bryant Powell Multi -Media Producer Matt McNulty Assistant Planner Juli McDaid Grants Specialist Roger Hacker ACCEPTANCE OF CONSENT AGENDA )Councilmember Insalaco MOVED THAT THE CONSENT AGENDA BE ACCEPTED AS PRESENTED;AND THAT WE RECOGNIZE THE OUTSTANDING SERVICE TO THE COMMUNITY BY THE FOLLOWING CITY EMPLOYEES:LIBRARY EMPLOYEE STEPHANIE GREENE,PUBLIC WORKS EMPLOYEE DAVID HARWELL,CODE ENFORCEMENT SUPERVISOR BOB MAYES,AND LIBRARY CIRCULATION SUPERVISOR KAREN RAULS FOR THEIR COOPERATION IN CAR POOL PROCEDURES;AND PARKS AND RECREATION EMPLOYEES JAN MARSTELLA AND RAE HICKS FOR THEIR CARING AND PERFORMANCE AT THE LITTLE RECR'S PRESCHOOL;AND THAT THE PURCHASE OF SIX PATROL CAR VIDEO SYSTEMS FROM KUSTOM SIGNAL COMPANY IN THE AMOUNT OF $23,684.91,INCLUDING TAX,BE RATIFIED;AND THAT APPROVAL BE GIVEN FOR THE PURCHASE OF TWO ANIMAL CONTROL TRUCK CAGE UNITS FROM ANIMAL CARE EQUIPMENT AND SERVICES,INC.,FOR A TOTAL COST OF $16,172.00; AND THAT APPROVAL BE GIVEN TO PURCHASE FOUR TS2 TRAFFIC CONTROL CABINETS AND COMPONENTS FROM ECONOLITE CONTROL PRODUCTS,INC.THROUGH A CITY OF TEMPE BID, IN THE TOTAL AMOUNT OF $35,192.00;AND THAT THE AWARD OF BID FOR PROJECT PW 2001-06,CONSTRUCTION OF CURB,GUTTER, VALLEY GUTTER AND SIDEWALK ON PHELPS DRIVE,BE AWARDED TO WILSON CONCRETE INC. IN THE AMOUNT OF $36.653.64 PLUS 10%FOR UNFORESEEN CHANGE ORDERS IN THE AMOUNT OF $3,665.36 FOR A TOTAL AMOUNT OF $40,319.00;AND THAT AUTHORIZATION BE GIVEN FOR THE MAYOR TO SIGN A PROFESSIONAL SERVICES AGREEMENT WITH KIMLEY HORN AND ASSOCIATES FOR A STORM WATER MASTER PLAN IN THE TOTAL AMOUNT OF $331,997.08,PENDING APPROVAL BY THE CITY ATTORNEY. Councilmember Dietz SECONDED THE MOTION. VOTE:Unanimous. REGULAR MEETING OF THE CITY COUNCIL MAY 15,2001 PAGE 2 OF 25 The motion carried. AWARDS,PRESENTATIONS AND COMMUNICATIONS None. CALL TO THE PUBLIC Mr.Jacob Hayduk,1825 N.Vista Road,Apache Junction,addressed the council regarding zoning and code compliance.He would like some assistance as every time he goes in there for some help he cannot get a direct answer. Mr.Tom Schuelke,1889 S.Palo Verde,Apache Junction,addressed the council regarding the rezoning of a parcel south of Phelps and Broadway.He asked council to consider if Phelps will ever be extended south through that parcel. If so,the preliminary plan will need to be redone.He also feels a signal light will be required there eventually.He commented about a 10%interest penalty on school development fees that had been collected by the city.As the city appears to be in no hurry to return the fees,i t is costing the city $300 per day to keep the funds.Delays may result in higher legal fees, adding to the cost.He urged expediting a resolution of the fees.The passage of "Students First"has largely taken away the basis for school impact fees,and Proposition 301 has made them illegal.He urged the council to weigh the consequences of further action and to consider the opinions of others. Ms.Jackie Kolph,5040 N.Winchester,Apache Junction,addressed the council in favor of a recycling program.She is concerned with the environment and commented a larger program is a step in the right direction. Ms.Yvonne Licciardi,5081 E.Hildago,Apache Junction,addressed the council in support of a recycling program.She stated it would double the life of the landfill and shows commitment by the city to the future. Mr.Elliott Fisher,547 E.Quail,Apache Junction,Greater Apache Junction Association for Effective Government,addressed the council regarding having items on the consent agenda authorizing several thousand dollars worth of expenditures.He believes there should be a public hearing on these items. He commented about the refunding of the school development fees,inferring the city special legal counsel thought the builders should refund the money and REGULAR MEETING OF THE CITY COUNCIL MAY 15,2001 PAGE 3 OF 25 detract from their businesses.He stated he is not in favor of all of the studies the city is doing and their cost to the city.He complained about the city attorney and county attorney getting a court order for a "recount",and commented the case is now in appellate court.He questioned the city attorney being authorized to protect an individual's rights in that election,and who would be paying his fees.He stated he would be filing more initiatives and referendums and continuing with court battles until the city acted responsibly. Vice Mayor Surra commented she chooses to let Mr.Fisher misinterpret what he reads in the paper about who will be paying the fees back that were collected for the school impact fees. Mayor Coleman commented Mr.Fisher thinks an election is personal.The city attorney represents the city and the community.He commented Mr.Fisher's opinion was obvious when the judge at the hearing asked if he believed the will of the people should be followed and Mr.Fisher stated no.The city has a duty and there were quite a few people who questioned the results of the election.He commented Mr.Fisher should follow his own advice on there being a question about the outcome,which was "Just let it go."Mr.Fisher is the only one who can determine if it can go to the appellate and supreme courts, and how much time,effort and money the city attorney has to spend on it.No one here has directed the city attorney on how to protect the interests of the city.He added he has his own attorney. CITY MANAGER'S REPORT None. PUBLIC HEARINGS None. OLD BUSINESS UPDATE TO COUNCIL ON CAPITAL FACILITIES PLAN (CFP)PROJECTS )Parks & Recreation Director Jeff Bell briefed the council on the item.The bid opening for the first phase of Superstition Shadows Park is May 22;council consideration will be at the June REGULAR MEETING OF THE CITY COUNCIL MAY 15,2001 PAGE 4 OF 25 5 meeting.Budget and bid information were given to the council for this meeting to prepare them for the bid award.There are bid alternates to ensure the project will come in under budget.The total budget for this project is $1.4 million.The base bid estimate is approximately $1,243,000.The four alternates are estimated at $166,731,with a grand total of nearly $1,410.000. This includes the 10%contingency fee.They hope to accomplish most if not all of this phase. Councilmember Eck commented there is a skate park by the softball field that he visited this past weekend in Cottonwood.The line was approximately 30-40 yards long to get into the skate park by 10:00 a.m.It was a very popular attraction. PRESENTATION ON STREET CONDITIONS )Public Works Director Doug Dobson briefed the council on the item.His presentation concerned the pavement conditions in the city and what needs to be done to correct the problems. There are 176 miles of streets in the city,and 33 miles of them are dirt. Pavement fails due to sunlight,moisture and traffic.The quality of the street will drop 40%in the first seventeen years,and i t goes downhill quickly after that,calling for street replacement.He showed examples of wear on the streets.Chip sealing would normally give 5 to 7 additional years on a street,but if the street is already in poor condition,it may only last 3 years.He stated there are 25.75 miles of streets 17-20 years old,and 59.7 miles of streets 21 years or older.Options that can be used to preserve the streets are fog seal,slurry seal,chip seal,crack fill,milling and overlay, hot in place recycling,and finally reconstruction,and he described the process and result of each option.He now needs to develop a plan on those streets that need to be paved and/or treated.The machine that he viewed repairing the streets in Chandler by hot in place recycling may not be able to go down some of Apache Junction's streets due to the dips in the road,as the machine is 60 feet long.He will also need to develop a cost estimate on the street repairs.A pavement management program needs to be developed.Council then watched an 8 -minute video on the hot in place recycling.He recommended fixing nothing but existing streets with this method,and that nothing would be added to them. Councilmember Eck asked if he wanted to purchase this machine. REGULAR MEETING OF THE CITY COUNCIL MAY 15,2001 PAGE 5 OF 25 Public Works Director Doug Dobson stated he does not want to purchase the machine.He would like them to come in and operate the machine and do the work for the city. Councilmember Eck commented he wanted to make sure that the city had all the equipment i t needed to perform any street maintenance. Public Works Director Doug Dobson stated he would not want to buy this machine.He will get a bid from several different companies and have them do the complete project. Councilmember Eck asked if the company in the video was the one who did the work in Scottsdale and Chandler. Public Works Director Doug Dobson stated that is correct.They have also done some for Arizona Department of Transportation and Maricopa County. Councilmember Eck commented i t appears to be a good solution to some of their problems. Councilmember Insalaco asked if they had more than one machine. Public Works Director Doug Dobson stated they do. Councilmember Insalaco asked if he was talking about this for just the arterials or for subdivision streets also. Public Works Director Doug Dobson stated he is talking about all the streets. Councilmember Insalaco asked what happens when they come to a cul-de-sac. Public Works Director Doug Dobson stated they do those by hand. REGULAR MEETING OF THE CITY COUNCIL MAY 15,2001 PAGE 6 OF 25 Vice Mayor Surra commented she liked the idea of reusing the materials.She stated she is happy any time they can do anything that does not add to their landfill. Councilmember Durbala asked if one of the 10 -year -old streets was Prospector. Public Works Director Doug Dobson stated he was talking about Idaho Road between Lost Dutchman and Prospector Park then. Councilmember Durbala asked if there was a map available showing the age of the roads. Public Works Director Doug Dobson stated he has one marked in his office. Councilmember Durbala asked if the rubberized roads were more expensive. Public Works Director Doug Dobson stated the 327 was $31 a ton,the crown rubber was $62 a ton. Councilmember Durbala asked why one should go with the rubberized. Public Works Director Doug Dobson stated they look the same,but the sound of the traffic was less on the crown rubber.He was concerned because he only saw one street that used the crown rubber and he would like to see i t down for a little bit to see what happens to it.He would not like to double the expense and not have it work. Councilmember Durbala asked if they would also have to have the engineering studies in order to do this work. Public Works Director Doug Dobson stated they would not.They would need some core drilling,and they have to have at least 2 inches of asphalt.They cannot have 5 chip seals over it;i f there is,they would have to mill some of the chip seals off of the road.The machine will heat up the cracks and repair them.There will be cracking in REGULAR MEETING OF THE CITY COUNCIL MAY 15,2001 PAGE 7 OF 25 all streets 7 years old.He gave as an example Idaho Road between Baseline and Old West Highway.If it is chip sealed now,7 years of life will be added to that road. Councilmember Insalaco commented i t is basically prevention. Public Works Director Doug Dobson stated that is correct.Ironwood north of Apache Trail will be typical of 60% of the streets if something is not done quickly. Councilmember Durbala asked if the city would get the same mixture if they dug i t up themselves,heated i t and laid i t back down. Public Works Director Doug Dobson stated he could probably work a deal with somebody with a mill to do the recycling for him.But he would have to mill,load i t into semis,truck it to Mesa,Tempe or Phoenix,using several truckloads,have i t recycled,and then have to haul i t back out here.He would be better off throwing the old asphalt away and putting down 2"of new material because of the cost factor. Councilmember Durbala asked if new asphalt would be more expensive. Public Works Director Doug Dobson stated i t is a lot more expensive. Councilmember Durbala commented these companies are saying i t is basically the same or better than putting down a new road. Public Works Director Doug Dobson stated they shoot a rejuvenating liquid back in which gets more of the oil back in the mix,and they lay i t at 285 degrees.It goes down hot and is sealed with 1"of new asphalt. Councilmember Durbala commented i t is not done like i t is now,with a machine that loses a lot of heat. REGULAR MEETING OF THE CITY COUNCIL MAY 15,2001 PAGE 8 OF 25 Public Works Director Doug Dobson stated that is correct.One machine may stop for a break,another may have a flat tire. Councilmember Durbala asked what kind of cost savings would there be with this type of repair.He commented i t would be convenient for the residents as i t is done in one day,instead of taking four with the road completely torn up. Public Works Director Doug Dobson stated he could only guess at that.Previously they would have had to remove the asphalt,mill or pulverize it,and there would have to be engineering design for the crown design and the gutters and other roadway features.The hot in line recycling does not need any of that done. Councilmember Durbala asked if the other method does all of that. Public Works Director Doug Dobson stated i t does not have to be done with the new method.An inch of material will be taken out except for next to the curb,where two inches are taken out. Then they come in and shoot in the rejuvenating agent,lay the recycled material,and then lay the new material on top of it.They can complete a 1.5 mile lane in one day.The city would take 2 to 3 weeks to complete it. Councilmember Durbala commented they would not be tying up the city labor force doing this,thus keeping them from doing other jobs that need to be done. Public Works Director Doug Dobson stated that is correct. Councilmember Durbala commented they could take some of the old asphalt that is piled up,pulverize it,and use i t for some of the dirt roads the city still has left. Public Works Director Doug Dobson stated they have done that in the past.They have pulverized it,shot rejuvenating agent into it,and then laid it with chip seal on top:they have also just used i t for bedding. REGULAR MEETING OF THE CITY COUNCIL MAY 15,2001 PAGE 9 OF 25 Councilmember Urich asked if he had looked into any other major processes that are similar to the recycling. Public Works Director Doug Dobson stated he is open to looking at anything. Councilmember Urich commented she wanted to make sure it would withstand the heat. Public Works Director Doug Dobson stated he has looked at recycling before.Before,you had to buy the mix, take i t in to them,and they mix i t and you would get i t cheaper,though you would still have to lay it.Taking our own stuff is not cost effective.He is not ruling anything out yet.The hot in line recycling is great,but he is not estimating the cost on i t for the city yet.He is trying to get a ballpark figure from them. Councilmember Urich commented she wanted to make sure there was not something that was on a smaller scale,that would still produce the same results and cost less money. Public Works Director Doug Dobson stated he has not found anything yet. Councilmember Durbala asked if they would be able to use bonding for this. City Manager Curtis Shook stated they are putting together a whole program.The city will be getting more in state -shared revenues and they are looking to accelerate the street reconstruction program.He is looking at two different methods of financing. One is the state's help program;i t is a low interest loan program with interest around 2.5% to 3%.Also,15 and 20 year bonds are probably running at 3.75% to 4.5%.There would not be a cost of issuance with the state program,saving $300,000 to $500,000.He is trying to determine if the city is eligible for the state program. Councilmember Durbala commented this is something they might be looking at to expedite things. REGULAR MEETING OF THE CITY COUNCIL MAY 15,2001 PAGE 10 OF 25 City Manager Curtis Shook stated the budget anticipates it,and he has been looking at various financing options. Mayor Coleman closed the discussion and called for a ten minute break. Mayor Coleman reconvened the meeting. NEW BUSINESS PROPOSED RESOLUTION NO.01-08,ADOPTING A RESIDENTIAL ANTIDISPLACEMENT AND RELOCATION ASSISTANCE PLAN FOR FY 2001-02 ) )Grants Specialist Roger Hacker briefed the council on the item.The resolution is part of the Community Development Block Grant package that needs to be submitted to the Department of Commerce.I t is an updated resolution the council has passed every five years. Mayor Coleman called for any council discussion.There being no discussion,he closed the item and called for a motion. Councilmember Urich MOVED THAT RESOLUTION NO.01-08,A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA,ADOPTING A RESIDENTIAL ANTIDISPLACEMENT AND RELOCATION ASSISTANCE PLAN FOR FY 2001 AS REQUIRED UNDER SECTION 104(D)OF THE HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1974 AS AMENDED,BE APPROVED. Councilmember Dietz SECONDED THE MOTION. VOTE:Unanimous. The motion carried. DISCUSSION AND CONSIDERATION OF APPROVAL OF AMENDMENT TO THE EXISTING HOUSING REHABILITATION REGULAR MEETING OF THE CITY COUNCIL MAY 15,2001 PAGE 11 OF 25 PROGRAM PLAN AND GUIDELINES )Grants Specialist Roger Hacker briefed the council on the item.This will allow the city to incorporate the CDBG projects proposed this year into the current guidelines.He requested they make a change on page four,number six,as a correction slipped by him. He would like them to consider amending "handicap accessibility"to read "home accessibility". Mayor Coleman opened the item to council discussion.There being no discussion,he closed the item and called for a motion. Councilmember Dietz MOVED THAT APPROVAL BE GIVEN FOR THE AMENDMENT TO THE CITY OF APACHE JUNCTION'S EXISTING HOUSING REHABILITATION PROGRAM PLAN AND GUIDELINES;AND THAT ITEM NUMBER 6 ON PAGE 4 BE CHANGED FROM "HANDICAP ACCESSIBILITY"TO "HOME ACCESSIBILITY". Vice Mayor Surra SECONDED THE MOTION. VOTE:Unanimous. The motion carried. OLD BUSINESS (continued) UPDATE AND DISCUSSION ON AMENDING THE LAND DEVELOPMENT CODE )City Manager Curtis Shook stated this item will give the status on the update for the land development code. There are a number of directions to staff and other problematic areas in the current zoning and land development code ordinance.These will be discussed and council may have additional direction.The comments on the first draft of the plan are due soon.I t is difficult to introduce new concepts once the final draft of the first phase is completed. Interim Development Services Manager Rudy Esquivias briefed the council on the item.The first public workshop was held in December 2000.The consultants also interviewed all the "stakeholders"identified by staff.Various drafts have been compiled by the REGULAR MEETING OF THE CITY COUNCIL MAY 15,2001 PAGE 12 OF 25 consultants for the codes to be updated,including the zoning ordinance, subdivision regulations,landscape and screening requirements,and the engineering guidelines.They are updating and modernizing the zoning districts,deleting antiquated uses,adding more contemporary types of uses, and making i t user friendly.The freeway signing will be incorporated into the sign code.Definitions are being updated for code enforcement purposes. The previous directions to staff items are being incorporated,such as creating standards for private access ways,upgrading the planned development standards,adding design guidelines,updating and clarifying codes for mobile homes,RV parks,and structural additions in RV parks,review of lot sizes in residential zones,developing planned development trade-offs for smaller lot size requests,updating the heavy industrial zones to put more obnoxious uses in the special use category,developing additional screening and buffering techniques,upgrading the aesthetic standards for metal buildings and multi- family commercial industrial zones,allowing for manufactured homes to remain temporarily on a parcel while a conventional home is being built on the same parcel,and developing criteria and amending the code to require applicants to post their own signage for public hearings.The upgrades to the metal buildings will be handled before the entire land development code is updated. The technical review committee is compiling comments on the first draft at this time.These will be sent back Friday to the consultant to assist in composing the final draft or some good working documents.The next public workshop is June 13.The final draft will be prepared after that workshop. It will then go to the Planning and Zoning Commission for a work session and a public hearing in July.Council public hearings will be in August or September for final adoption. Councilmember Eck asked how the design review guidelines will work. Interim Development Services Manager Rudy Esquivias stated there will not be a design review board.New definitions are needed in the planned development regulations.This way there will be no question as to the kind of developments the city wants to see. Councilmember Eck commented he wanted enough in there to require a more pleasant building by some the chain stores.He wants enough in there to get that accomplished. REGULAR MEETING OF THE CITY COUNCIL MAY 15,2001 PAGE 13 OF 25 Interim Development Services Manager Rudy Esquivias stated Ken Simpkins is also working with the consultant to create design guidelines for overlay districts. Councilmember Durbala commented he did not understand having the applicant post their own public hearing signs. He thought they were going to have the Planning and Zoning Department post those with the assistance of Public Works. Interim Development Services Manager Rudy Esquivias stated that is what they are doing now. Councilmember Durbala commented he is now saying they are going to have the public post the signs. Interim Development Services Manager Rudy Esquivias stated they would now have an applicant post his own signs as they do in Chandler and Gilbert. Councilmember Durbala stated he would not agree with that.That is not how he understood it went back to staff. Vice Mayor Surra commented they were looking at other options and that was one of the options that was going to be presented to the council.The council can set the standards,determine the style and placement of the signs and the time frames for posting.This would take the burden off the city of making the sign and installing it.Staff time would not be needed for those things any longer. Councilmember Durbala commented that is not the way he thought it came up in discussions back then.He thought the city was going to continue to do that. Vice Mayor Surra stated this is just another thing to look at. Councilmember Durbala commented they would then have to write an ordinance for who would be responsible if they do not post it. REGULAR MEETING OF THE CITY COUNCIL MAY 15,2001 PAGE 14 OF 25 Vice Mayor Surra commented that would all be part of the ordinance.This is only an option. Interim Development Services Manager Rudy Esquivias stated that is correct. Mayor Coleman commented he is not sure he would be opposed to seeing a design review board. Interim Development Services Manager Rudy Esquivias stated he was not sure of the process for creating a new board. Vice Mayor Surra suggested i t just be for commercial,not for residential. City Attorney Joel Stern stated he is looking at that issue legally and is unprepared to advise on that at this time. City Clerk Kathleen Connelly stated they would also be looking at design guidelines for stand alone type commercial sites. Vice Mayor Surra and Councilmember Eck agreed. City Manager Curtis Shook commented this will be brought back to the council repeatedly over the next several months.The next time will be the second meeting in June. Councilmember Durbala commented he would like to see the old language and the new language when i t is brought back. City Manager Curtis Shook stated i t will be pretty much brand new. City Attorney Joel Stern stated i t would be very difficult to red line things as the format will be completely different. REGULAR MEETING OF THE CITY COUNCIL MAY 15,2001 PAGE 15 OF 25 Councilmember Durbala commented there has to be some way to compare the old land development code to the new one so they can see what has been added. Vice Mayor Surra suggested a cross check of what was done. City Attorney Joel Stern asked i f she meant a matrix of what is new and what is old. Vice Mayor Surra stated that is correct.It would reference the old code in the new one and stating which ones are totally new. City Attorney Joel Stern stated they could do that,but it would not be a red line version. Councilmember Durbala stated he is also concerned about ones that would affect three or four different areas.He would like to see a comparison of what they are actually changing or what they are actually adding,or if something is being taken out of somewhere else. City Attorney Joel Stern stated he would bring i t up to the technical advisory committee. Mayor Coleman closed the item with no further comments and moved on to the next item. NEW BUSINESS (continued) PZ-15-00,REZONING REQUEST AND CONCURRENT PRELIMINARY SUBDIVISION PLAT SD -04-01 BY MASON LUNDELL ON BEHALF OF HEC ENGINEERING FOR TWO VACANT FIVE -ACRE PARCELS ON THE SOUTH SIDE OF WEST BROADWAY AVENUE 660' EAST OF SOUTH SAN MARCOS DRIVE )Assistant Planner Juli McDaid briefed the council on the item.This will rezone the parcels from general rural to CR-3,conventional construction single-family home on 7,000 sq.ft. minimum lots.The applicant wishes to develop a single family home 33 -lot REGULAR MEETING OF THE CITY COUNCIL MAY 15,2001 PAGE 16 OF 25 subdivision.The minimum lot size is 7,003 sq.ft.:the maximum lot size is 10,457 sq.ft.Three different floor plans have been provided:the minimum is 1,244 sq.ft.and the maximum is 1,718 sq.ft.A fourth floor plan is proposed with a 2,000 sq.ft.minimum.She listed the architectural features and stated they will have a central common area of 18,000 sq.ft.,and another common area in the southwest corner of the development which includes the detention area. They have exceeded the point requirements under the parks and recreation guidelines.They are requesting a straight CR-3 zoning,meaning the city's ability to require extra amenities from the developer is less than i f it were a planned development.The developer has,however,been very accommodating as he had moved through the process.The city can request frontages and retention basins be landscaped according to Ordinance No.940,and there is discretion in landscaping the retention basins.Turf areas will be requested to be as large as possible,and traffic calming devices are to be included. The planning commission approved six stipulations that are included in the packet materials. Councilmember Insalaco commented this is the area where all the people have been sleeping on the desert,so i t would get rid of that problem area.There are also a lot of washes that run through there. Assistant Planner Juli McDald stated they are intending to redirect the wash so that i t runs straight east and west and then have i t head straight south along the western property boundary. This would allow them to do the necessary grading.She believed they are talking to Public Works in order to coordinate street improvements as there is an existing project proposed for Broadway.This plan indicates a gated community,but it will not be gated.The streets will be up to public standards. Councilmember Dietz stated i t appears they have two different options for the culvert running underneath Broadway.He questioned whether it would be able to handle the water running through the turns and nooks alongside Phelps. City Engineer Ron Grittman stated the city will be installing the culvert that accepts the Phelps water with the Broadway project.The other culvert is simply a way of conveying water from their basins and streets into the new channel. REGULAR MEETING OF THE CITY COUNCIL MAY 15,2001 PAGE 17 OF 25 Councilmember Dietz asked which way the one is running that the city is building. City Engineer Ron Grittman stated i t is the one that is on the diagonal.The city has to put that in regardless of whether this development goes in or not. Councilmember Dietz commented i t looked like a lot of turns right there. City Engineer Ron Grittman stated there are two pipes coming together that are accepting water from two different directions.They come together at the headwaters of the channel. Councilmember Dietz commented he liked seeing the traffic calming devices in there. Assistant Planner Juli McDaid stated staff felt that was very important also. Councilmember Eck commented the whole plan looks very good.He thought the tot lot looks good,but he thought it would look better i f it were squared off.If lot 13 were added,it would be squared off. Assistant Planner Juli McDaid stated she had told the developers that frequently council will ask for a squared off configuration.They originally started with 35 lots,have reconfigured twice to come up with 33,but they are well aware they might lose that additional lot. Councilmember Eck commented it would be very nice for their subdivision to have that additional open space. Mayor Coleman asked when this would be coming back before the council. Assistant Planner Juli McDaid stated it would be coming back to them June 19 for the public hearing.She would be willing to have another work session on this on June 18. REGULAR MEETING OF THE CITY COUNCIL MAY 15,2001 PAGE 18 OF 25 Mayor Coleman closed the discussion and moved on the next item. DISCUSSION ON BIKE PATHS )Councilmember Urich stated she asked to have this put on the agenda.She would like to establish a policy on bike paths after doing some research with different area jurisdictions. Numerous people have come before the council requesting bike paths,and with the price of gas,more people may start riding bicycles. Councilmember Eck commented bike paths are needed but they have not been overlooked.They have been discussed on the new streets,but there is no room for bike paths on the current streets.There may be room for a bike lane,but not a bike path.Unless they wanted to put off improving the streets for a year or two and spend some more money,he cannot see how they could be included on the current streets. Vice Mayor Surra suggested incorporating bike paths with the trail system.As the trail system is linked to the subdivisions,that will link places people might like to get to.They could also look at them when they start reconfiguring Apache Trail.People might like to bike ride to the various stores in the business district.I t would be hard to put bike paths on the narrow streets that the city now has. It would have to be where there are larger areas to accommodate the space. She would like to hear the police department's view on bike paths when they get into discussions on the renovations to the streets. Councilmember Urich agreed but she would like to see one major east/west and north/south rather than in just the trail system.People trying to get back and forth to work would not want to do the meandering.She would like the council to consider establishing a policy. Councilmember Eck commented it would be nice,but i t is something they need to look at in the future,possibly along Southern or Baseline as the community grows south.He had wanted to get bike paths for Broadway and Superstition,but there is not enough room.With new developments or state trust land,they would have fresh land to work with and they could put them in somewhere. REGULAR MEETING OF THE CITY COUNCIL MAY 15,2001 PAGE 19 OF 25 Public Works Director Doug Dobson stated they would need an additional 5'on each side of the street.That means an additional 10'of right-of-way.If it is being put in behind the sidewalk,they would need 20'of additional right-of-way.That would be 10' on each side. Councilmember Dietz asked how much they would need if they only had a bike lane painted along the curb. Public Works Director Doug Dobson stated they can paint the line there,but i t could not be termed a bike path unless it was at least 5'for each side.One could ride a bike in an area only 2'wide,but it would not be a bike path. Councilmember Urich asked if he was talking from a liability standpoint. City Engineer Ron Grittman stated there are national standards for both on street and off street bike paths.A bike path system must be constructed to those standards.The existing section line roads .are not sufficient to support bike paths.. Councilmember Urich stated she is aware of that.She would like to see this occur in the future. City Engineer Ron Grittman stated the city can look at .it for future roads.However,the city will have to weigh .the cost of the right-of-way acquisition versus what the city is trying to accomplish with the road that is being constructed.Southern and Baseline may present more viable options to the city because of the amount of vacant land available there. Councilmember Eck asked if there was enough room on Superstition or Broadway to have the white line. City Engineer Ron Grittman stated they are looking at 12'lanes onthose roadways.They could look at making them a little bit smaller and putting a line in a foot orAwo from the curb. They would not be able to call it a bike path. REGULAR MEETING OF THE CITY COUNCIL MAY 15,2001 PAGE 20 OF 25 Councilmember Eck commented he has seen a white line down University,and he knows what the city engineer i t talking about as i t is only that wide. Public Works Director Doug Dobson stated they are okay as long as they do not have signs saying anything. Councilmember Eck commented they do not say anything. Vice Mayor Surra commented the signs would say you cannot park in i t and you cannot cross the line. City Engineer Ron Grittman stated they already have no parking on the section line roads.They can look at the roads after they have been constructed. Councilmember Dietz stated they should go in when the road is being striped and get everything done. Mayor Coleman closed the item with no further discussion. DISCUSSION ON TENTATIVE DATES FOR FY 2001- 02 BUDGET SCHEDULE )City Manager Curtis Shook briefed the council on the item.He believes a draft staff budget should be available to the council for distribution at the next council meeting.Council needs to determine the date for the public hearing and if any additional public hearings will be needed.The tentative budget must be passed by July 16, 2001,with final adoption by August 13,2001. Vice Mayor Surra requested they have any special budget meetings on Mondays or Tuesdays since those weekdays are already set aside. Councilmember Dietz asked if they would have the draft budget by May 29. REGULAR MEETING OF THE CITY COUNCIL MAY 15,2001 PAGE 21 OF 25 Finance Director Keith Lewis stated the meeting would be June 5. City Manager Curtis Shook stated they are attempting to get it to council in and around that date.They do not have some of the financial numbers that they have been waiting on.As soon as those numbers are available,they will be plugged in. There was general discussion as to whether a motion was needed for this item.City Manager Curtis Shook stated they could try to match the budget sessions with the council agendas and workshops.Unless he is directed otherwise,he would look at council's first discussion on this being at the second meeting in June. Vice Mayor Surra commented they should be getting the budget information in the week of May 29 so they should have i t for at least a few days before the first budget meeting. City Manager Curtis Shook stated they would have i t for at least 3 weeks before the first budget meeting.He will include an item at that meeting for council to establish additional dates on the budget if necessary. Mayor Coleman closed the item with no further discussion. COUNCIL DIRECTION TO STAFF ON ANY OF THE ABOVE LISTED AGENDA ITEMS Councilmember Urich MOVED THAT STAFF DEVELOP A POLICY FOR INSTALLING BIKE PATHS AFTER RESEARCHING SIMILAR POLICIES IN OTHER LOCAL JURISDICTIONS. The motion died for lack of a second. Vice Mayor Surra commented the motion was premature as other things need to be done first.She suggested staff be directed to keep that as a primary concern when they are starting to look at new streets and renovating streets;that would be more meaningful at this time. COUNCIL DIRECTION TO STAFF ON OTHER PROPOSED LEGISLATION OR ACTIONS REGULAR MEETING OF THE CITY COUNCIL MAY 15,2001 PAGE 22 OF 25 None. SELECTION OF MEETING DATES,TIMES,LOCATIONS,AND PURPOSES Councilmember Dietz MOVED THAT AN EXECUTIVE SESSION AT 6:00 P.M.AND WORK SESSION AT 7:00 P.M.BE HELD ON MONDAY,JUNE 4,2001,IN THE CITY CONFERENCE ROOM AND CITY COUNCIL CHAMBERS RESPECTIVELY; AND THAT AN EXECUTIVE SESSION AT 6:00 P.M.BE HELD ON TUESDAY,JUNE 5,2001, IN THE CITY CONFERENCE ROOM. MOTION. VOTE:Unanimous. The motion carried. INFORMATION AND REPORTS None. ADJOURNMENT Vice Mayor Surra SECONDED THE )Mayor Coleman adjourned the meeting at 9:12 p.m. Consent Agenda Items are as follows: 1.Acceptance of Agenda. 2.Acceptance of Minutes of Regular Meeting of May 1,2001. 3.Recognition of Outstanding Service to the Community by City Employees. Employees receiving recognition are:Stephanie Greene;David Harwell;Bob Mayes;Karen Rauls;Jan Marstella;and Rae Hicks. 4.Ratification of purchase of six patrol car video systems from Kustom Signal Company in the amount of $28,684.91. REGULAR MEETING OF THE CITY COUNCIL MAY 15,2001 PAGE 23 OF 25 5.Approval to purchase two Animal Control truck cage units from Animal Care Equipment and Services,Inc.at a total cost of $16.172.00. 6.Approval to purchase four TS2 Traffic Control Cabinets and components from Econolite Control Products,Inc.at a total cost of $35,192.00. 7.Award of Bid for Project PW 2001-06,Construction of curb,gutter,valley gutter and sidewalk on Phelps Drive to Wilson Concrete Inc.in the amount of $36.653.64 plus 10%for unforeseen change orders for a total not to exceed $40,319.00. 8.Authorization for Mayor to sign Professional Services Agreement with Kimley Horn and Associates for storm water master plan at a cost of $331,997.08. ACCEPTED THIS 5TH DAY OF JUNE 2001,BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA. SIGNED AND ATTESTED TO THIS 18TH DAY OF JUNE ,2001. DOUGLAS COLEMAN Mayor ATTEST: KATHLEEN CONNELLY City Clerk REGULAR MEETING OF THE CITY COUNCIL MAY 15,2001 PAGE 24 OF 25 CITY COUNCIL MINUTES CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the City Council of the City of Apache Junction,Arizona,held on the 15th day of May,2001.I further certify that the meeting was duly called and held and that a quorum was present. Dated this 21st day of May,2001. KATHLEEN CONNELLY City Clerk REGULAR MEETING OF THE CITY COUNCIL MAY 15,2001 PAGE 25 OF 25