HomeMy WebLinkAbout2001-10-16 City Council Regular MinutesCITY COUNCIL
REGULAR MEETING
OCTOBER 16,2001
The regular meeting of the City Council of the City of Apache Junction,
Arizona,was held on October 16,2001,at the Apache Junction City Council
Chambers pursuant to the notice required by law.
CALL TO ORDER
Mayor Coleman called the meeting to order at 7:00 p.m.
INVOCATION
Councilmember Milkey gave the Invocation.
PLEDGE OF ALLEGIANCE
Councilmember Dietz led the Pledge of Allegiance.
ROLL CALL
Councilmembers Present:Mayor Coleman
Vice Mayor Surra
Councilmember Dietz
Councilmember Durbala
Councilmember Eck
Councilmember Milkey
Councilmember Urich
Staff Present:City Manager Curtis Shook
Assistant City Manager George Hoffman
City Clerk Kathleen Connelly
City Attorney Joel Stern
Public Safety Director Robert Warner
City Engineer Ron Grittman
Public Works Director Doug Dobson
Development Services Director Dean Svoboda
REGULAR MEETING OF THE CITY COUNCIL
OCTOBER 16,2001
PAGE 1 OF 12
Others Present:Community Relations Manager Patrick Brenner
Management Assistant Shari Watson
Assistant to the City Manager Bryant Powell
ACCEPTANCE OF CONSENT AGENDA
)Vice Mayor Surra MOVED THAT THE
CONSENT AGENDA BE ACCEPTED AS PRESENTED;AND THAT WE RECOGNIZE THE OUTSTANDING
SERVICE TO THE COMMUNITY BY THE FOLLOWING CITY EMPLOYEES:DEVELOPMENT
SERVICES DIRECTOR DEAN SVOBODA,CITY ENGINEER RON GRITTMAN,ASSISTANT TO THE
CITY MANAGER BRYANT POWELL,DEVELOPMENT SERVICES MANAGER JOHN PETROFF,AND
CITY ATTORNEY JOEL STERN FOR ASSISTING A DEVELOPER IN OBTAINING A REFUND ON
IMPACT FEES VIA THE OFFSET PROGRAM;CITY MANAGER CURTIS SHOOK FOR HIS
ATTENDANCE AT THE CHAMBER OF COMMERCE BOARD MEETING AND MIXER;PUBLIC WORKS
EMPLOYEE ANDY AMADO FOR ASSISTING A BROKEN DOWN MOTORIST;AND
THAT THE AWARD OF BID FOR BARRICADE RENTAL SERVICES BE AWARDED TO BOB'S
BARRICADES,INC.THROUGH A CITY OF GLENDALE BID IN THE AMOUNT OF 301 PER UNIT
PER DAY FOR THE TYPE I ,II,III OR VERTICAL PANEL WITH TYPE "A"WARNING LIGHT
ATTACHED,341 PER UNIT PER DAY FOR TYPE I ,II,III OR VERTICAL PANEL WITH TYPE
"C"WARNING LIGHT ATTACHED,151 PER UNIT PER DAY FOR TYPE I ,II,III OR
VERTICAL PANEL WITHOUT WARNING LIGHT ATTACHED,651 PER UNIT PER DAY FOR 36"
SQUARE OR SMALLER SIGNS WITH SUPPORTS,TWO FLAGS AND A TYPE "A"WARNING LIGHT
ATTACHED,451 PER UNIT PER DAY FOR 36"SQUARE OR SMALLER SIGNS WITH SUPPORTS,
TWO FLAGS AND WITHOUT WARNING LIGHT ATTACHED,501 PER UNIT PER DAY FOR 36"
SQUARE OR SMALLER SIGNS WITH SUPPORTS AND TYPE "A"WARNING LIGHT ATTACHED,
WITHOUT FLAGS,401 PER UNIT PER DAY FOR 36"SQUARE OR SMALLER SIGNS WITH
SUPPORTS,WITHOUT WARNING LIGHTS AND WITHOUT FLAGS,651 PER UNIT PER DAY FOR
LARGER THAN 36"SQUARE SIGNS WITH SUPPORTS,TWO FLAGS AND TYPE "A"WARNING
LIGHT ATTACHED,551 PER UNIT PER DAY FOR LARGER THAN 36"SQUARE SIGNS WITH
SUPPORTS AND TWO FLAGS WITHOUT WARNING LIGHT ATTACHED,601 PER UNIT PER DAY
FOR FLAG TYPE HIGH LEVEL WARNING DEVICES WITH THREE FLAGS AND TYPE "B"WARNING
LIGHT ATTACHED,501 PER UNIT PER DAY FOR FLAG TYPE HIGH LEVEL WARNING DEVICES
WITH THREE FLAGS WITHOUT WARNING LIGHT ATTACHED,901 PER UNIT PER DAY FOR SAND
BAG PER LOCATION (A ONE TIME CHARGE ONLY),261 PER UNIT PER DAY FOR 28"CONES
FOR SPECIAL EVENTS,$25.00 PER UNIT PER DAY FOR 48"X 96"ARROW PANEL TRAILER
MOUNTED,SELF-CONTAINED WITH GENERATOR,FUEL AND DAILY MAINTENANCE,AND $2.00
PER UNIT PER DAY FOR FLAGGING RIBBON (WHICH IS 50'ROLLS);AND
REGULAR MEETING OF THE CITY COUNCIL
OCTOBER 16,2001
PAGE 2 OF 12
THAT THE AWARD OF BID FOR CORRUGATED METAL CULVERT PIPE AND BANDS BE AWARDED
TO ARIZONA CULVERT COMPANY THROUGH A MARICOPA COUNTY PURCHASING CONTRACT IN
THE AMOUNT OF $24.052.00 EXCLUDING TAX AND DELIVERY;AND
THAT APPROVAL BE GIVEN FOR RESOLUTION NO.01-20,A RESOLUTION OF THE MAYOR AND
CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA,ACCEPTING A DEDICATION
OF LAND AND EASEMENTS TO THE CITY OF APACHE JUNCTION INCLUDING PORTIONS OF
THIRTY-SIX PARCELS IDENTIFIED UNDER PINAL COUNTY ASSESSOR'S PARCEL NUMBERS
101-08-072,101-10-165B,102-15-028,102-08-018A,101-03-113.101-09-072,101-
08-023,102-08-009A,102-22-001,101-28-136,101-08-096,101-28-121,101-09-
025,101-28-122,101-02-070,101-02-075,101-02-077,101-15-025,101-15-029,
101-15-029,101-03-018,101-03-055C,101-03-050,101-03-108,101-03-123,101-
03-039,101-03-013A,101-03-097,101-02-053A,101-02-058A,101-02-051,102-19-
008A,102-19-016,AND 101-14-003A;AND
THAT APPROVAL BE GIVEN FOR THE RENEWAL OF THE PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF APACHE JUNCTION AND WILLIAMS AND ASSOCIATES FOR LOBBYING
ACTIVITIES FROM NOVEMBER 1,2001 THROUGH DECEMBER 31,2002:AND THAT
AUTHORIZATION BE GIVEN TO THE MAYOR TOSIGN THE AGREEMENT PENDING APPROVAL AS
TO FORM AND CONTENT BY THE CITY ATTORNEY;AND
THAT APPROVAL BE GIVEN FOR THE'PROFESSIONAL SERVICES AGREEMENT BETWEEN THE
CITY OF APACHE: JUNCTION AND G & C AVIATION CONSULTING INC„FOR PROFESSIONAL
CONSULTING SERVICES REGARDING AVIATION ISSUES FROM NOVEMBER 1,2001 THROUGH
JUNE 30,2002;.AND THAT AUTHORIZATION BE GIVEN TO THE MAYOR TO SIGN THAT
AGREEMENT:AND:
THAT THE AWARD: OF BID FOR PROJECT NO.PW 2001-30,CONSTRUCTION OF CURB,
GUTTER,SIDEWALK,ANMRIVEWAY IMPROVEMENTS ALONG CACTUS ROAD BETWEEN BASELINE
AVENUE'AND AUTO ,CENTER DRIVE,BE AWARDED TO DOWN TO EARTH CONTRACTING,INC.IN
THE AMOUNT OF $75,469.20 PLUS 10%FOR UNFORESEEN CHANGES IN THE AMOUNT OF
$7,546.92 FOR A TOTAL AMOUNT OF $83;016.12;AND
THAT AUTHORIZATION BE GIVEN FOR PURCHASE OF RIGHT-OF-WAY FROM JAKOB AND MYRIAM
SHECHTER ON IRONWOOD DRIVE BETWEEN APACHE TRAIL AND SUPERSTITION BOULEVARD IN
CONJUNCTION -WITH THE CITY'S STREET IMPROVEMENT PROJECT IN THE AMOUNT OF
$16,000;AND THAT. AUTHORIZATION BE GIVEN FORJHE MAYOR TO SIGN THE ACCEPTANCE
OF THE DEDICATION PENDING APPROVAL AS TO FORM AND CONTENT BY THE CITY
ATTORNEY.
REGULAR MEETING OF THE CITY,COUNCIL -
OCTOBER 16,2001
PAGE 3 OF 12
Councilmember Durbala SECONDED THE
MOTION.
VOTE:Unanimous.
The motion carried.
AWARDS,PRESENTATIONS AND COMMUNICATIONS
Mayor Coleman read a proclamation designating November 11,2001 as the date
for the Veterans'Day Parade.Mr.Robert McKinney accepted the proclamation
and thanked the council for allowing the parade to be moved to Apache Trail.
CALL TO THE PUBLIC
Mr.Elliott Fisher,547 E.Quail,Apache Junction,Greater Apache Junction
Association for Effective Government,addressed the council regarding the
Altug claim against the city,his complaint on certain items being included on
the consent agenda that he feels merit a public hearing,his opinion on the
jobs the city manager and city attorney have done while in office,his capital
facilities plan lawsuit,and his complaint filed on the last election.
Mr.John Insalaco,1570 S.Buena Vista,Apache Junction,addressed the council
regarding weeds on Idaho.He was just informed that city crews have been
taking care of the problem over the last three days.He commented nothing
helps beautify the city more than to keep it clean.He added a human
resources department for any city,corporation or agency is supposed to work
towards helping the employees.He has heard that this one is a "headhunter"
and gives answers that if an employee does not like it,they can leave.The
department needs to have a little more tact when addressing good city
employees.
CITY MANAGER'S REPORT
City Manager Curtis Shook commented Governor Hull's proposal that includes a
4% cut in state -shared revenues to all cities and towns will be heard tomorrow
in the senate.Many cities and towns will be represented and he will also be
attending.The hearing is to determine and take testimony on what such a cut
might mean to the cities and towns.There are sizable issues involved with
this.
REGULAR MEETING OF THE CITY COUNCIL
OCTOBER 16,2001
PAGE 4 OF 12
PUBLIC HEARINGS
APPLICATION FOR A SPECIAL EVENT LIQUOR
LICENSE FOR THE APACHE JUNCTION/GOLD
CANYON ROTARY #1246 FOR LOST DUTCHMAN
DAYS/APPLICATION FOR A SPECIAL EVENT
LIQUOR LICENSE FOR THE APACHE JUNCTION/
GOLD CANYON ROTARY #1246 FOR SUPERSTITION
MOUNTAIN STAMPEDE
)City Attorney Joel Stern stated
the public hearings could be done together on these items but the motions must
be separate.
City Clerk Kathleen Connelly briefed
the council on the items.These are two separate license applications for two
separate events.The Stampede takes place next month,Lost Dutchman Days
takes place in February 2002.Information from the police department,
planning division and the fire district was included in the packet and there
are no objections.The applicant is present for any questions.
Mayor Coleman requested the
applicant address the council.
Mr.Gary Selvy,817 E.Granada,
Apache Junction,addressed the council to answer any questions.
Councilmember Eck commented these
are annual events.
Mr.Gary Selvy stated they have been
for the past 8 to 10 years.
Mr.Gary Mulholland,710 S.Muleshoe
Road,Apache Junction,commented they have some changes to the Stampede this
year.They have a different carnival this year.They will be visiting the
elementary schools from November 16 on to discuss the western lifestyle and
rodeo.They will have free admittance for all Apache Junction students for
the Stampede.
REGULAR MEETING OF THE CITY COUNCIL
OCTOBER 16,2001
PAGE 5 OF 12
Mayor Coleman opened the public
hearing on the item.
Mr.Elliott Fisher,547 E.Quail,
Apache Junction,addressed the council.He commented the city is giving out a
lot of special event liquor licenses and he wondered if that would continue.
He asked what is classified as a special event and if his organization would
qualify for one if he applied.
Mayor Coleman closed the public
hearing with no one else wishing to speak.He reopened the item to council
discussion.
Councilmember Durbala asked if Vice
Mayor Surra would volunteer to assist at the event as she did last year.He
commented he would like to tell them that they could count on the two of them
assisting this year.
Vice Mayor Surra stated she would.
She added she does believe the special events will continue,and anyone who
comes before them with an application appropriately filled out,meeting all
the requirements,and is willing to be a part of a special event will get the
same consideration.
Mayor Coleman closed the discussion
and called for a motion.
Councilmember Dietz MOVED THAT THE
APPLICATION FOR A SPECIAL EVENT LIQUOR LICENSE FOR THE APACHE JUNCTION/GOLD
CANYON ROTARY #1246 FOR LOST DUTCHMAN DAYS BE RECOMMENDED FOR APPROVAL TO THE
ARIZONA DEPARTMENT OF LIQUOR LICENSES AND CONTROL.
Vice Mayor Surra SECONDED THE
MOTION.
VOTE:Unanimous.
The motion carried.
REGULAR MEETING OF THE CITY COUNCIL
OCTOBER 16,2001
PAGE 6 OF 12
Vice Mayor Surra MOVED THAT THE
APPLICATION FOR A SPECIAL EVENT LIQUOR LICENSE FOR THE APACHE JUNCTION/GOLD
CANYON ROTARY #1246 FOR SUPERSTITION MOUNTAIN STAMPEDE BE RECOMMENDED FOR
APPROVAL TO THE ARIZONA DEPARTMENT OF LIQUOR LICENSES AND CONTROL.
Councilmember Eck SECONDED THE
MOTION.
VOTE:Unanimous.
The motion carried.
OLD BUSINESS
None.
NEW BUSINESS
COUNCIL DIRECTION TO STAFF ONANY OF THE ABOVE LISTED:AGENDA ITEMS
None.
COUNCIL DIRECTION TO STAFF ON OTHER PROPOSED LEGISLATION OR ACTIONS
DIRECTION TO STAFF REGARDING "FREQUENTLY.
ASKED QUESTIONS"FOR CITY DEPARTMENTS )
)Councilmember Urich commented
this had been:discussed .at the work session last night and she was ready to .
make a motion.
Councilmember Durbala asked .if she
was looking for something similar to the pamphlet he had provided from West
Peoria,Illinois.Some of the questions included in it could create a legal
problem,so they should go through this.
Councilmember Urich commented she
had gone through i t but she would like to let staff make the -determination on:
what should be included.
REGULAR MEETING OF THE CITY COUNCIL
OCTOBER 16,2001
PAGE 7 OF 12
Vice Mayor Surra commented she
believes having a brochure and other materials available for mail out or hand
out is a good idea.She would also like to see information placed on the
cable channel and the web site.She would like to see staff research and
determine if that is feasible.She commented she believes several departments
have already been working on some of this per an earlier direction to staff.
The brochure could be distributed to new residents.
Councilmember Durbala commented i t
could be given to people who write for information on the community.He added
he had given a copy of the Illinois brochure to Dean Svoboda who liked i t and
thought it was pretty explanatory.The previous one they had been working on
only included phone numbers.
Mayor Coleman closed the discussion
and called for a motion.
Councilmember Urich MOVED THAT STAFF
BE GIVEN THE FOLLOWING DIRECTION REGARDING "FREQUENTLY ASKED QUESTIONS"FOR
CITY DEPARTMENTS:THAT STAFF COMPILE A LIST OF FREQUENTLY ASKED QUESTIONS
FROM ALL CITY DEPARTMENTS -AND,DETERMINE THE MEANS TO DISSEMINATE THE SAME
THROUGH USE OF THE CITYSCAPE COMMUNITY MAGAZINE,BROCHURES',CITY'S WEB SITE
AND CITY'S_CABLE CHANNEL AND REPORT INFORMATION BACK TO COUNCIL.
Councilmember Dietz SECONDED THE
MOTION.
VOTE:Unanimous.
The motion carried.
DIRECTION TO STAFF REGARDING TRAIL OF
FLAGS
)Councilmember Urich commented she
did not believe the council would support the idea at this time of displaying
the Trail of Flags during the nation's crisis.She did not wish.to make a
motion.
Vice Mayor Surra commented she has a
substitute direction to give.SHE MOVED THAT STAFF BE GIVEN THE FOLLOWING
REGULAR MEETING OF THE CITY COUNCIL
OCTOBER 16,2001
PAGE 8 OF 12
DIRECTION REGARDING THE TRAIL OF FLAGS:AND THAT IS THAT WE USE THE SUGGESTED
DATES THAT WERE LISTED IN THE MAYOR'S REPORT LAST NIGHT THAT HE READ,WHICH
INCLUDES MORE DATES THAN THE ONES WE ORIGINALLY HAD IN THE NUMBER OF TIMES
THAT WE WOULD FLY THE FLAGS,AND I WOULD LIKE TO SEE THOSE DATES FOLLOWED.I
AM NOT CONCERNED ABOUT THE ILLUMINATION WHEN WE KEEP THEM UP OVERNIGHT FOR
THOSE,LIKE WHEN WE KEEP THEM UP FOR A FEW DAYS OVER A WEEKEND OR SOMETHING
DURING PARADE TIMES AND LOST DUTCHMAN DAYS AND ALL THAT,BUT I DO THINK THAT
WE DON'T USE ALL OF THE DATES THAT WERE LISTED IN THAT REPORT YOU GAVE LAST
NIGHT.AND I WOULD LIKE TO SEE US TRY TO GET THE STAFF,TO GIVE DIRECTION TO
THEM TO FIND OUT IF IT WOULD BE FEASIBLE FOR US TO PUT THOSE UP MORE THAN WHAT
THEY ARE NOW.
Councilmember Durbala SECONDED THE
MOTION.
VOTE:Unanimous.
The motion carried.
SELECTION OF MEETING DATES,TIMES,LOCATIONS,AND PURPOSES
Councilmember Dietz MOVED THAT AN
EXECUTIVE SESSION AT 6:00 P.M.AND WORK SESSION AT 7:00 P.M.BE HELD ON
MONDAY,NOVEMBER 5,2001,IN THE CITY CONFERENCE ROOM AND CITY COUNCIL
CHAMBERS RESPECTIVELY:AND
THAT AN EXECUTIVE SESSION AT 6:00 P.M.BE HELD ON TUESDAY,NOVEMBER 6,2001,
IN THE CITY CONFERENCE ROOM.
Vice Mayor Surra SECONDED THE
MOTION.
VOTE:Unanimous.
The motion carried.
INFORMATION AND REPORTS
Mayor Coleman announced that Chief Warner,Councilmember Durbala and their
wives won second place in the Boys and Girls Club Golf Tournament.
REGULAR MEETING OF THE CITY COUNCIL
OCTOBER 16,2001
PAGE 9 OF 12
Mayor Coleman announced that Vice Mayor Surra represented the city at the
League of Cities & Towns Resolutions Committee and all three of the city's
proposed resolutions were passed and will be considered at the conference at
the regular Resolutions Committee meeting.He was impressed that she able to
represent the city that well and get the ideas across that well.
Vice Mayor Surra commented that Councilmember Durbala has annually brought
forward resolutions that he has felt would have the opportunity for passing.
This year they were three very good ones that were presented and her arguments
were minimal.He seemed to know how everyone on the committee would feel
about these resolutions and he made the city look good.
Mayor Coleman commented they had a joint city council meeting with the City of
Mesa last Tuesday and he thought it was very productive in the areas of
planning and transportation needs.He thanked the entire council for being
there and speaking well.
ADJOURNMENT
)Mayor Coleman adjourned the
meeting at 7:43 p.m.
Consent Agenda Items are as follows:
1.Acceptance of Agenda.
2.Acceptance of Minutes of Regular Meeting of October 2.2001.
3.Recognition of Outstanding Service to the Community by City Employees.
Employees receiving recognition are:Dean Svoboda:Ron Grittman:Bryant
Powell:John Petroff:Joel Stern:Curtis Shook:and Andy Amado.
4.Consideration of award of bid using City of Glendale's bid list for
barricade rental services to Bob's Barricades.Inc. 's price list effective
September 2001.
5.Consideration of award of bid for corrugated metal culvert pipe and bands
to Arizona Culvert Company using the Maricopa County purchasing contract at
a total cost of $24,052.00 excluding tax and delivery.
REGULAR MEETING OF THE CITY COUNCIL
OCTOBER 16,2001
PAGE 10 OF 12
6.Consideration of Resolution No.01-20,Accepting dedication of land to the
City of Apache Junction for right-of-way and easements for City purposes in
conjunction with street improvement projects on Superstition Boulevard,
Ironwood Drive,Broadway Avenue,and other miscellaneous right-of-way.
7.Consideration of renewal of Professional Services Agreement with Williams
and Associates for lobbying activities in an amount of $2,916.67 per month
through December 31,2002,and authorization for Mayor to sign subject to
approval of City Attorney.
8.Consideration of Professional Services Agreement with G & C Aviation
Consulting,Inc.for professional consulting services regarding aviation
issues in an amount of $1,000 per month through June 30,2002,and
authorization for Mayor to sign subject to approval of City Attorney.
9.Consideration of award of bid for Project PW 2001-30,Construction of
concrete work and related improvements on Cactus Road from Baseline Avenue
to Auto Center Drive to Down to Earth Contracting,Inc.in the amount of
$75,469.20 plus 10%for unforeseen changes for a total amount not to exceed
$83,016.12.
10.Consideration of authorization for purchase of right-of-way in the amount
of $16,000.00 from Jakob and Myriam Shechter on Ironwood Drive between
Apache Trail and Superstition Boulevard in conjunction with the City's
street improvement project.
ACCEPTED THIS 6TH DAY OF NOVEMBER .2001,BY THE MAYOR AND
CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA.
SIGNED AND ATTESTED TO THIS 6TH DAY OF NOVFMBER 2001.
DOUGLAS COLEMAN
Mayor
REGULAR MEETING OF THE CITY COUNCIL
OCTOBER 16,2001
PAGE 11 OF 12
ATTEST:
KATHLEEN CONNELLY
City Clerk
CITY COUNCIL MINUTES
CERTIFICATION
I hereby certify that the foregoing minutes are a true and correct copy of the
minutes of the regular meeting of the City Council of the City of Apache
Junction,Arizona,held on the 16th day of October,2001.I further certify
that the meeting was duly called and held and that a quorum was present.
Dated this 19th day of October,2001.
KATHLEEN CONNELLY
City Clerk
REGULAR MEETING OF THE CITY COUNCIL
OCTOBER 16,2001
PAGE 12 OF 12