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HomeMy WebLinkAbout2001-11-06 City Council Regular MinutesCITY COUNCIL REGULAR MEETING NOVEMBER 6,2001 The regular meeting of the City Council of the City of Apache Junction, Arizona,was held on November 6,2001,at the Apache Junction City Council Chambers pursuant to the notice required by law. CALL TO ORDER Mayor Coleman called the meeting to order at 7:00 p.m. INVOCATION Vice Mayor Surra gave the Invocation. PLEDGE OF ALLEGIANCE Councilmember Urich led the Pledge of Allegiance. ROLL CALL Councilmembers Present:Mayor Coleman Vice Mayor Surra Councilmember Dietz Councilmember Durbala Councilmember Eck Councilmember Milkey Councilmember Urich Staff Present:City Manager Curtis Shook Assistant City Manager George Hoffman City Clerk Kathleen Connelly City Attorney Joel Stern Public Safety Director Robert Warner City Engineer Ron Grittman Parks & Recreation Director Jeff Bell Finance Director Keith Lewis Public Works Director Doug Dobson REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 6,2001 PAGE 1 OF 10 Others Present: Development Services Director Dean Svoboda Finance Manager John White Management Assistant Shari Watson Assistant to the City Manager Bryant Powell Recreation Superintendent Liz Langenbach Parks Superintendent Nick Blake ACCEPTANCE OF CONSENT AGENDA )Vice Mayor Surra MOVED THAT THE CONSENT AGENDA BE ACCEPTED AS PRESENTED WITH THE EXCEPTION OF ITEM SEVEN,I WOULD LIKE THAT CONTINUED TO OUR DECEMBER WORK SESSION AGENDA SINCE WE HAVE RECEIVED INFORMATION THAT ONE OF THE CANDIDATES FOR INTERVIEW HAD AN EMERGENCY AT WORK LAST NIGHT AND WAS UNABLE TO BE WITH US,WE'D LIKE TO RESCHEDULE THAT INTERVIEW TIME;AND I MOVE THAT WE RECOGNIZE THE OUTSTANDING SERVICE TO THE COMMUNITY BY THE FOLLOWING CITY EMPLOYEES:ASSISTANT CITY MANAGER GEORGE HOFFMAN FOR HIS INPUT INTO THE INSTITUTIONAL PLANNING PROCESS BEING UNDERTAKEN AT CENTRAL ARIZONA COLLEGE;MANAGEMENT ASSISTANT SHARI WATSON AND SECRETARY TO THE CITY MANAGER BARBARA PRUITT FOR THEIR TIME AND EFFORT AT THE PINAL COUNTY GOVERNMENTAL ALLIANCE ANNUAL DINNER:AND THE PARKS & RECREATION DEPARTMENT FOR THEIR ASSISTANCE AT THE "PHOENIX RIDE FOR KIDS"FUNDRAISER;AND THAT APPROVAL BE GIVEN FOR A CHANGE ORDER FOR CORRUGATED METAL CULVERT PIPE AND BANDS TO ARIZONA CULVERT COMPANY USING THE MARICOPA COUNTY PURCHASING CONTRACT IN THE AMOUNT OF $36,795.00,EXCLUDING TAX AND DELIVERY;AND THAT THE AWARD OF BID FOR PROJECT PW 2001-31,ASPHALT PULVERIZATION BE AWARDED TO NESBITT CONTRACTING CO.,INC.IN AN AMOUNT NOT TO EXCEED $55,575.00;AND THAT APPROVAL BE GIVEN OF THE REQUEST TO USE ADOT CONTRACTS FOR FISCAL YEAR 2001-2002 FOR THE PURCHASE OF STREET STRIPING PAINT FOR MUNICIPAL USE FROM THE PAINT VENDORS OF PERVO,ENNIS AND TMT-PATHWAY. Councilmember Durbala SECONDED THE MOTION. VOTE:Unanimous. The motion carried. REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 6,2001 PAGE 2 OF 10 AWARDS,PRESENTATIONS AND COMMUNICATIONS Parks & Recreation Director Jeff Bell accepted a check for $250,000 from representatives of Arizona State Parks for a grant from the Heritage Fund to further develop Superstition Shadows Park.The funding will assist in establishing picnic areas,a playground facility and related landscaping and walkways. Finance Manager John White was presented with a plaque to the City of Apache Junction for the Comprehensive Annual Report for the fiscal year ending June 30,2000,which designated a Certificate and Award of Financial Reporting Achievement from the local Government Finance Officers Association. City Manager Curtis Shook thanked Keith Lewis and John White for their work. This is the highest designation and i t helps in many ways,lending credibility to the city's finances and assists in getting higher bond ratings.He always gets a very high quality for any work that he asks for. CALL TO THE PUBLIC None. CITY MANAGER'S REPORT City Manager Curtis Shook commented the manager's office has moved into the development services building and the city clerk's office should be following within the next two to three weeks.The media will be advised when the clerk's office has moved as most of the activity takes place there.The staff is just about out of the administration building,with the move being caused by mold in the building.The transition should be complete by the end of November.He added the state legislature will be having a special session next week to discuss cutting the state -shared revenues by 4% or more to cities and towns along with other proposed cuts.He believes the legislature will be guided by what they hear from the public.The loss will mean a half million dollars to the city over two years and he urged the public to contact the governor's office on behalf of local government. PUBLIC HEARINGS APPLICATION FOR A TEMPORARY EXTENSION OF REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 6,2001 PAGE 3 OF 10 PREMISES ON THE LIQUOR LICENSE OF ARIZONA JOE'S RESTAURANT & LOUNGE FOR NOVEMBER 10,2001 )City Clerk Kathleen Connelly briefed the council on the item.The application has been reviewed internally and no objections have been raised.The applicant is present for any questions. applicant address the council. council to answer any questions. appears to meet the standards. Mayor Coleman requested the Mr.Bill Vincent addressed the Vice Mayor Surra commented the fence Mr.Bill Vincent stated they have taken security measures and they have outhouses: that are being delivered. This will be the first Annual Vietnam -Vets Motorcycle Run and they hope to bring more people from other cities in the future. Mayor Coleman opened the public hearing on the item.There being no one wishing to speak,he closed the public hearing and reopened the item to council discussion.There being no discussion,he called for a motion. Councilmember Durbala MOVED THAT THE APPLICATION FOR A TEMPORARY EXTENSION OF PREMISES ON: THE LIQUOR LICENSE OF ARIZONA JOE'S RESTAURANT FOR NOVEMBER 10,2001 BE RECOMMENDED FOR APPROVAL TO THE ARIZONA DEPARTMENT OF LIQUOR LICENSES AND CONTROL. Councilmember Urich SECONDED THE MOTION. VOTE:Unanimous. The motion carried: PROPOSED ORDINANCE NO.1153/ESTABLISH REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 6,2001 PAGE 4 OF 10 LOCATIONS FOR STOP SIGNS IN THE CITY )City Engineer,Ron Grittman briefed the council on the item.This is the annual siting of where new stop signs need to be located.Those that were emergencies have already been put in place,the others will be added once.this is approved. Vice Mayor Surra commented she is pleased that they .have not had to ask for this review during the past four years. Mayor Coleman opened the public hearing on the item.There being no one wishing to speak,he closed ,the public hearing and reopened the item to council discussion.There being no further discussion,he called for a motion. Councilmember Eck MOVED THAT ORDINANCE NO.1153 BE READ BY TITLE ONLY WITH THE EMERGENCY CLAUSE AND THE READING OF THE ENTIRE ORDINANCE BE WAIVED. Vice Mayor Surra SECONDED THE MOTION: VOTE:Unanimous. The motion carried. City Clerk Kathleen Connelly read the ordinance by title only with the emergency clause Councilmember Eck MOVED THAT ORDINANCE NO.1153,AS READ BY THE CITY CLERK:BE APPROVED AND ADOPTED. Vice Mayor Surra SECONDED THE MOTION: VOTE:Unanimous. The motion carried. OLD BUSINESS. REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 6,2001 PAGE 5 OF 10 AWARD OF BID FOR SUPERSTITIONS SHADOWS PARK SWIMMING POOL RENOVATIONS (PR 01-05)) )Parks & Recreation Director Jeff Bell briefed the council on the item.This is for the renovation and expansion of the community swimming pool.The bids ranged from $2.3 million to $2.6 million.All the bids exceeded the estimate.The council may reject all bids,have staff modify the scope of work to reduce the cost and then re- bid the project.This would delay the project enough to miss next summer's swim season.The other option is to award the bid to the low bidder,Low Mountain Construction,and authorize a contingency allocation to make up the difference between the base bid and the budgeted amount. Vice Mayor Surra stated she finds i t unacceptable to delay the project.She understands they may have to spend a little bit more,but she does not think the spending is unwise when i t is spent for the future.She would rather see this go forward and use the contingency fund. Mayor Coleman asked if it would be a lot of additional expense if the alternatives were put off to a later date. Parks & Recreation Director Jeff Bell stated delaying the volleyball court would not create much of a problem. The base bid includes the perimeter fencing of the area.He believes they could install that in-house.The slide tower is designed for two slides so the installation of the second slide at a later date would not create much of a problem,either.The starburst fountain feature would have to be done now or it would not be plumbed.To delay that would mean tearing up the pool to put i t in later. Mayor Coleman commented the fountain would have to be added now if that is a feature they want. There was general discussion by council and staff that the base bid of $2,302,000 also included the three alternates.Parks & Recreation Director Jeff Bell stated the three alternates are in addition to the base bid.It was determined that if the council wanted all three alternates,it would have to approve an award of $2,391,000. REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 6,2001 PAGE 6 OF 10 Councilmember Eck commented they should approve i t all as it would be more expensive to come back later on to complete it. Councilmember Durbala commented he would also like to see i t all get done at the same time.The money is in the contingency fund for it. City Manager Curtis Shook asked that the motion include some statement that the overage from what was budgeted be made up by the contingency fund,otherwise they would have to come back to the council with a change order or an approval for contingency. Mayor Coleman closed the discussion and called for a motion. Vice Mayor Surra MOVED THAT THE AWARD OF BID FOR PROJECT PR 01-05,SUPERSTITION SHADOWS PARK SWIMMING POOL RENOVATIONS BE AWARDED TO LOW MOUNTAIN CONSTRUCTION IN AN AMOUNT OF $2,302,000 AND ANY OVERAGE OF THE ORIGINAL BUDGETED ALLOCATIONS FOR THE ALTERNATIVES 1,2 AND 3 BE EXTRACTED FROM THE CONTINGENCY FUND TO BRING THE TOTAL TO $2,391,000. Councilmember Eck SECONDED THE MOTION. VOTE:Unanimous. The motion carried. NEW BUSINESS None. COUNCIL DIRECTION TO STAFF ON ANY OF THE ABOVE LISTED AGENDA ITEMS None. COUNCIL DIRECTION TO STAFF ON OTHER PROPOSED LEGISLATION OR ACTIONS None. REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 6,2001 PAGE 7 OF 10 SELECTION OF MEETING DATES,TIMES,LOCATIONS,AND PURPOSES Councilmember Dietz MOVED THAT AN EXECUTIVE SESSION AT 6:00 P.M.AND WORK SESSION AT 7:00 P.M.BE HELD ON MONDAY,DECEMBER 3,2001,IN THE CITY CONFERENCE ROOM AND CITY COUNCIL CHAMBERS RESPECTIVELY;AND THAT AN EXECUTIVE SESSION AT 6:00 P.M.BE HELD ON TUESDAY,DECEMBER 4,2001, IN THE CITY CONFERENCE ROOM. Councilmember Eck SECONDED THE MOTION. VOTE:Unanimous. The motion carried. INFORMATION AND REPORTS Mayor Coleman announced that Councilmember Urich,Councilmember Milkey,Vice Mayor Surra,several members of staff and he attended the League of Cities and Towns Conference.Many interesting items came up at the conference.The governor spoke on the impending budget cuts she is requesting and how she would like the cities to share the expense.There was a discussion on legislative trends and forecasts and legislators spoke on what they expect in the upcoming session and the input they need from cities and towns.He commented it was good to be able to speak with elected officials from other communities. Vice Mayor Surra stated she knew she should not be speaking at this time and that the city attorney would be upset with her for doing so,however,she did not think the mayor would not talk about his accomplishments.She announced that Mayor Coleman received an award from the League of Cities and Towns for his ten years of service as an elected official.All of that service time has been with the City of Apache Junction.He also participated in the first annual talent show demonstrating his yo-yo expertise and would have won i f they had given out prizes. REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 6,2001 PAGE 8 OF 10 ADJOURNMENT )Mayor Coleman adjourned the meeting at 7:40 p.m. Consent Agenda Items are as follows: 1.Acceptance of Agenda. 2.Acceptance of Minutes of Regular Meeting of October 16,2001. 3.Recognition of Outstanding Service to the Community by City Employees. Employees receiving recognition are:George Hoffman;Shari Watson;Barbara Pruitt:Parks & Recreation Department. 4.Consideration of approval of change order for corrugated metal culvert pipe and bands to Arizona Culvert Company using the Maricopa County purchasing contract in the amount of $36,795.00 excluding tax and delivery. 5.Consideration of award of bid for Project PW 2001-31,Asphalt Pulverization to Nesbitt Contracting -Co.,Inc.in an amount not to exceed $55.575.00 6.Consideration of request to use ADOT contracts for FY 2001-2002 for the purchase of :street striping paint for municipal use from the paint vendors of Pervo,Ennis and TMT-Pathway for FY 2001-2002. 7.Consideration of appointment of qualified applicant to the Library Board. ACCEPTED THIS 4TH DAY OF DECEMBER ,2001,BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA. SIGNED AND ATTESTED TO THIS 4TH DAY OF DECEMBER ,2001. DOUGLAS CVLEMAN Mayor REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 6,2001 PAGE 9 OF 10 ATTEST: KATHLEEN CONNELLY City Clerk CITY COUNCIL MINUTES CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the City Council of the City of Apache Junction,Arizona,held on the 6th day of November,2001.I further certify that the meeting was duly called and held and that a quorum was present. Dated this 7th day of November,2001. KATHLEEN CONNELLY City Clerk REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 6,2001 PAGE 10 OF 10