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HomeMy WebLinkAbout2001-01-16 City Council Regular MinutesCITY COUNCIL REGULAR MEETING JANUARY 16,2001 The regular meeting of the City Council of the City of Apache Junction, Arizona,was held on January 16,2001,at the Apache Junction City Council Chambers pursuant to the notice required by law. CALL TO ORDER Mayor Coleman called the meeting to order at 7:00 p.m. INVOCATION Vice Mayor Surra gave the Invocation. PLEDGE OF ALLEGIANCE Councilmember Eck led the Pledge of Allegiance. ROLL CALL Councilmembers Present:Mayor Coleman Vice Mayor Surra Councilmember Dietz Councilmember Eck Councilmember Insalaco Councilmember Urich Staff Present: (Councilmember Durbala was absent.) City Manager Curtis Shook Assistant City Manager George Hoffman City Clerk Kathleen Connelly City Attorney Joel Stern Public Safety Director Robert Warner City Engineer Ron Grittman Parks & Recreation Director Jeff Bell Library Director Pam Loul REGULAR MEETING OF THE CITY COUNCIL JANUARY 16,2001 PAGE 1 OF 31 Others Present: Public Works Director Doug Dobson Development Services Director Glen Van Nimwegen Human Resources Director Sue Stalcup Grants Specialist Roger Hacker Development Services Manager John Petroff Management Assistant Shari Watson ACCEPTANCE OF CONSENT AGENDA )Vice Mayor Surra MOVED THAT THE CONSENT AGENDA BE ACCEPTED AS PRESENTED;AND THAT WE RECOGNIZE THE OUTSTANDING SERVICE TO THE COMMUNITY BY THE FOLLOWING CITY EMPLOYEES:MULTI -MEDIA PRODUCER MATT MCNULTY FOR CREATING THE KIDS VOTING CABLE ANNOUNCEMENT;LIBRARY EMPLOYEE GIAL GRAHAM-FISEL FOR HER CARING ATTITUDE FOR LIBRARY CUSTOMERS; PUBLIC WORKS MAINTENANCE WORKER I I DARRELL FLIPPO FOR BEING PUBLIC WORKS DEPARTMENT EMPLOYEE OF THE QUARTER;PUBLIC WORKS MAINTENANCE WORKER I I TERRY JOHNSON FOR TEAMWORK DURING THE QUARTER;HEAVY EQUIPMENT OPERATOR PAT GARLAND FOR TEAMWORK DURING THE QUARTER;ACCOUNT CLERK I DAWN COOK FOR TEAMWORK DURING THE QUARTER;EXECUTIVE SECRETARY ELAINE JONES FOR TEAMWORK DURING THE QUARTER; ACCOUNT CLERK I TINA MARIE HAYES FOR CUSTOMER SERVICE DURING THE QUARTER; PUBLIC WORKS MAINTENANCE WORKER I I FRANK GRANILLO FOR CUSTOMER SERVICE DURING THE QUARTER;FACILITY MAINTENANCE WORKER DAVID HARWELL FOR CUSTOMER SERVICE DURING THE QUARTER;AND OFFICER JIM TROUT FOR HIS ASSISTANCE IN RELOCATING AN ELDERLY WOMAN DURING THE HOLIDAYS;AND THAT RESOLUTION NO.00-43,A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA,APPROVING THE APPLICATION FOR LOCAL, REGIONAL AND STATE PARK FUNDS FOR THE SOUTHERN AVENUE PARK DEVELOPMENT,BE APPROVED;AND THAT THE AWARD OF BID FOR PROJECT PW-2000-29,AERIAL PHOTOGRAPHY,BE AWARDED TO KENNEY AERIAL MAPPING,INC.IN THE AMOUNT OF $15,509.00:AND THAT THE AWARD OF BID FOR PROJECT PW-2000-24,COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)CONCRETE WORK FOR SAGUARO DRIVE AND OCOTILLO DRIVE BE AWARDED TO HUNTER CONTRACTING CO.,INC.IN THE BASE AMOUNT OF $235,522.00 PLUS AN ADDITIONAL 10%IN THE AMOUNT OF $23,552.20 IN THE EVENT OF UNFORESEEN CHANGE ORDERS FOR A TOTAL AMOUNT OF $259,074.20;AND REGULAR MEETING OF THE CITY COUNCIL JANUARY 16,2001 PAGE 2 OF 31 THAT THE AWARD OF BID TO PURCHASE FLEET VEHICLES USING THE STATE OF ARIZONA PURCHASING CONTRACT BE AWARDED TO BILL LUKE DODGE FOR A DODGE SEDAN FOR DETECTIVES IN THE TOTAL AMOUNT OF $17,288.85,MIDWAY CHEVROLET FOR A CHEVROLET SEDAN FOR DETECTIVES IN THE TOTAL AMOUNT OF $18,741.45 AND FOR TWO ISUZU ONE- TON CAB/CHASSIS FOR PARKS AND RECREATION IN THE TOTAL AMOUNT OF $20,981.48 EACH.FIVE STAR FORD FOR DEVELOPMENT SERVICES FOR TWO COMPACT PICKUP TRUCKS IN THE TOTAL AMOUNT OF $12,105.16 EACH,AND ED MOSES DODGE FOR A HALF TON PICKUP TRUCK FOR PARKS AND RECREATION IN THE TOTAL AMOUNT OF $14,387.45 FOR A TOTAL AMOUNT OF $116,591.03,INCLUDING TAX;AND THAT THE AWARD OF BID FOR A 2001 FREIGHTLINER FL -70 DUMP TRUCK WITH A 12FT/6 YD DUMP BODY BE AWARDED TO FREIGHTLINER ARIZONA,LTD.THROUGH A CITY OF PHOENIX PURCHASING CONTRACT IN THE TOTAL AMOUNT OF $52,634.37;AND THAT THE AWARD OF BID FOR PROJECT PR -00-04,PROSPECTOR PARK NEW STORAGE BUILDING,BE AWARDED TO ETW GROUP,INC.IN A BASE AMOUNT OF $89,297.00 PLUS AN ADDITIONAL 10%IN THE AMOUNT OF $8,929.70 IN THE EVENT OF UNFORESEEN CHANGE ORDERS FOR A TOTAL AMOUNT OF $98.226.70. Councilmember Urich SECONDED THE MOTION. VOTE:Unanimous. The motion carried. AWARDS,PRESENTATIONS AND COMMUNICATIONS None. CALL TO THE PUBLIC Mr.P.J.Patton,10606 E.Fennimore.Apache Junction,the president of the Apache Junction Chamber of Commerce,addressed the council regarding the chamber activities.The new building is almost completed,a 2001 map has been produced,along with a quick phone list and new postcards for the center. Mr.Tom Schuelke,1889 S.Palo Verde,Apache Junction,addressed the council regarding lowering certain taxes and initiating a property tax.The advantages of having a property tax are not having to rely on seasonal sales REGULAR MEETING OF THE CITY COUNCIL JANUARY 16,2001 PAGE 3 OF 31 tax flows;property taxes are based annually,not seasonally;seasonal residents pay half as much in sales tax as full time residents though city services are provided year round:seasonal residents do not make a contribution to shared revenues;seasonal residents do not contribute to vehicle license taxes:and seasonal residents do not contribute in the factoring in on state shared sales tax revenues.Funding for capital items should be via a property tax as people with no property interest,such as renters,should not have to pay for long term capital items.Lack of property taxes forces a higher sales tax rate which hurts local businesses as people will shop outside the city limits.A lower sales tax rate with a property tax could help save the city money as paying developers to locate retail outlets will not look as attractive to the city and developers will tend to demand less in concessions.He opposes any concessions to developers.He believes the current tax rates unfairly disadvantages full time versus seasonal residents,renters versus property owners and local businesses.He requested council to address the issue.While residents may initially oppose the property tax,when i t is explained that the total taxes will not go up and they will pay less in taxes,their objections should cease. Ms.Misty Crofts,1876 N.Warner Drive,Apache Junction,addressed the council regarding the city spending recreational funds to purchase a golf course.She would prefer to see the money spent to expand the recreational programs instead of servicing 25 to 35 city residents.She suggested building instead something like the Pavilions or a miniature golf course.She commented most of the parks in the area have their own golf courses.There are some in Queen Creek,on Ironwood and on McKellips.The city would not get any more revenue by owning a golf course than it would if they put in other facilities.A greater portion of the residents should be provided for.Many parks and recreation programs are full;these need to be expanded. Ms.Radka 'panimelova",2728 W.Cactus Wren,Apache Junction,addressed the council regarding needing sponsorship for a club trip to Washington,D.C.She is an exchange student from the Czech Republic.She commented if residents donate $200 to the school they can get back a tax credit covering that amount. The trip costs $1,200 per student.She encouraged people to donate to assist her in being able to make the trip. Mr.Robert Polesky,1900 E.Windsong,Apache Junction,addressed the council regarding the city purchasing a golf course.He does not believe the city can afford this.The populace cannot support it.Taxes should not be raised to REGULAR MEETING OF THE CITY COUNCIL JANUARY 16,2001 PAGE 4 OF 31 support it.He would like to see current projects finished before the city gets into deeper debt with something that is not needed. Mayor Coleman commented he believes the council was interested in purchasing the golf course if the green fees would more than cover the cost and the money it would generate would more than pay for it.The extra money would have been used to supplement other parks and recreation programs.The city's figure was far below what the paper showed as an asking price.The city would not pay what they were asking:it would not buy the golf course and have everyone play for free. Councilmember Eck commented the city only went through negotiations:i t has not come close to purchasing a golf course. CITY MANAGER'S REPORT City Manager Curtis Shook commented the city received a response to the council directive letter regarding having an emissions testing station located in the city.Air Quality has decided there will not be a station located in the city due to cost factors.He urged the council and the audience to contact Air Quality Control,Senator Peter Rios and Representative Clark to see if a station could be located out here or if the city could receive some other kind of relief.Lobbyist Michael Williams will be here February 5 to present issues that are before the legislature and to listen to issues that should be brought to the legislature. PUBLIC HEARINGS PROPOSED ORDINANCE NO.1147/AMENDING CITY CODE SECTION 2-7-5 REGARDING MEETING DATES AND TIMES FOR THE LIBRARY BOARD )Library Director Pam Loui briefed the council on the item.The board is requesting to set its own meeting dates and times.The state statute requiring the first Tuesday of each month as a meeting date has been revised and this will align the city code with the state statute. Mayor Coleman opened the public hearing on the item.There being no one wishing to speak,he closed the REGULAR MEETING OF THE CITY COUNCIL JANUARY 16,2001 PAGE 5 OF 31 public hearing and opened the item to council discussion.There being no council discussion,he called for a motion. Councilmember Dietz MOVED THAT ORDINANCE NO.1147 BE READ BY TITLE ONLY AND THE READING OF THE ENTIRE ORDINANCE BE WAIVED. Councilmember Eck SECONDED THE MOTION. VOTE:Unanimous. The motion carried. City Clerk Kathleen Connelly read the ordinance by title only. Councilmember Dietz MOVED THAT ORDINANCE NO.1147,AS READ BY THE CITY CLERK,BE APPROVED AND ADOPTED. Councilmember Eck SECONDED THE MOTION. VOTE:Unanimous. The motion carried. COMMUNITY DEVELOPMENT BLOCK GRANTS )Grants Specials Roger Hacker briefed the council on the item.This is the second public hearing on this item.He gave a history of community development block grants and stated they need to solicit any ideas from the public at this hearing as to what they think the city should do with approximately $260,000.He would like council to give him direction on the projects they would like researched between now and March 5.He would like to be limited to no more than three projects.He will come back on April 3 with a formal resolution based on the information gathered.The application is due on May 15 to Central Arizona Association of Governments.The city will receive the funding approximately March 2002.The objectives are to benefit people of low to moderate income,to prevent blight and slums and to address urgent needs.He gave examples of projects that REGULAR MEETING OF THE CITY COUNCIL JANUARY 16,2001 PAGE 6 OF 31 could be funded and that have been funded within the city in the past.The city has an intergovernmental agreement with the Town of Payson wherein the funds are combined and each gets the funding every other year.This funding year Apache Junction will receive $260,000:next year Payson will.This allows the city to do larger projects.He commented there are some organizations here tonight to give some presentations.At the January 9 meeting representatives attended from the fire district,food bank,Habitat for Humanities,Arizona Bridge for Independent Living and Community Alliance Against Family Abuse.Suggested projects from various sources were prioritized at that meeting with the first priority being a domestic violence center,followed by the enlargement of the food bank,Habitat for Humanity, developing and supporting an Arizona Bridge for Independent Living home assistance program and making accommodations,placing fire hydrants in low to moderate income areas,and infrastructure projects.Other projects receiving less than 3%of the vote were the support of nonprofit organizations,the hiring of a rehabilitation coordinator,generic accessibility projects,flood control,paving unpaved roads,small business assistance,home emergency funding,handyman service funding,homeowner loans and a social service person to work with. Mayor Coleman opened the public hearing on the item. Mr.John Kevin,1455 E.18th Avenue, Apache Junction,representing the fire district,addressed the council.They are requesting consideration for $36,000 for the installation of eight fire hydrants.There are no fire hydrants in the neighborhood identified and the district feels it meets the criteria. Vice Mayor Surra asked how they usually place fire hydrants throughout the district. Mr.John Kevin stated they request the installation of fire hydrants from the developers on new construction. Vice Mayor Surra asked if the developers pay for those. Mr.John Kevin stated that is correct.They do not have that latitude on the existing construction. REGULAR MEETING OF THE CITY COUNCIL JANUARY 16,2001 PAGE 7 OF 31 Councilmember Urich asked how many fire hydrants could be installed for $36.000. Mr.John Kevin stated they had budgeted for $3,000 per hydrant,thinking they could get twelve.They received new information from Arizona Water that the hydrants will cost $4,000 each.Instead of coming back to ask for additional money,they have dropped the number of hydrants down to eight to avoid cost overrun. Councilmember Urich asked if the homewowners are assessed in the older neighborhoods for hydrant installation if there is no program like this. Mr.John Kevin stated they are not. Councilmember Urich asked how they are paid for. Mr.John Kevin stated if they request installation,they would contact the appropriate water company and the water company would advise them of the cost.They would make arrangements to solicit bids for the installation of the hydrants and seek comments from the fire district on the appropriate location for the fire hydrants. Councilmember Urich commented she believes the individual homeowner is assessed the fee. Mr.John Kevin stated that would be a possibility if they did an improvement district.Ed Cox tried to do that in Palm Springs but he was unsuccessful. Councilmember Eck asked if there are any existing hydrants on any of the streets in the proposed project. Mr.John Kevin stated there are some on some of the streets.Those streets are about 2,800 feet long. Councilmember Eck asked if it is recommended for fire hydrants to be placed every 800 feet in new developments. REGULAR MEETING OF THE CITY COUNCIL JANUARY 16,2001 PAGE 8 OF 31 Mr.John Kevin stated i t is dependent on the fire flow.Single family residential neighborhoods should have hydrants every 500 feet.The fire trucks carry about 1,000 feet of supply hose to hook to the hydrant.They are proposing 800 to 900 between hydrants in this proposal. Councilmember Eck asked if they currently have about 2,000 feet between hydrants on some of these streets. Mr.John Kevin stated i t is almost a quarter mile.A long distance utilizes several trucks to get water to the scene so it takes people away from the fire.As a result,they now have a truck that carries 1,000 gallons plus three tankers that carry 3,000 gallons each. Councilmember Eck commented that would last about one minute for each truck. Mr.John Kevin stated it would last a couple of minutes each. Ms.Ann Wanslei,201 E.Southern, Apache Junction,addressed the council.She supported funding for the food bank.She believes they have large support from the community,including her park.The food bank is set up to provide food for certain categories of the needy.The people really appreciate what they get and they get good, nourishing food.I t is a community facility that could be supported by this grant.They need more warehouse space for more food to serve more people. Food is provided for the participants and their children who attend the city's schools.Hungry kids do not make good students.She commented i t is a worthy cause and the expense should not be great. Mr.John Snethen,1330 E.19th Avenue,Apache Junction,addressed the council.He is the president of the food bank.They have 62 volunteers and none of them are paid.The city helps with the money donated for food.They have other expenses that the city cannot assist with.They fed 16,498 people last year.The facility is so small they have to unload everything by hand with a hand truck and truck i t in.Citrus and potatoes had to be stored outside last week as there was no room.City staff is aware of the situation.They would like to add a REGULAR MEETING OF THE CITY COUNCIL JANUARY 16,2001 PAGE 9 OF 31 warehouse on the back of the food bank.They would be able to back a truck up to it,use a palette jack and truck it off with a palette instead of having to handle every item.It would give them more room for storage.They fed 10,804 from the city last year:no one is turned away.He encouraged the city to help build the addition.The city assisted in the construction of the current building they are housed in. Vice Mayor Surra commented she served as co-chair for the building committee.It was an intergovernmental agreement between the city and the county.I t utilized volunteer donations. She asked if he has permission from the county to use the land since i t is their land. Mr.John Snethen stated Sandie is aware of the request and told him to see if he could get it. Vice Mayor Surra asked if they would get the land if the city got them the grant. Mr.John Snethen stated they would not be given the land:it would be the same arrangement they have for the current building. Vice Mayor Surra commented this is something that should addressed with another government entity. Mr.John Snethen commented i t should be addressed with Sandie Smith. Vice Mayor Surra stated that is correct.It may not be able to go under this grant,but the city could be working toward its construction. Mr.John Snethen stated there would be a lot less work for the volunteers. Grants Specialist Roger Hacker commented the food bank is requesting $60,000 for this project.This would allow them to increase their services by 25% to 30%. REGULAR MEETING OF THE CITY COUNCIL JANUARY 16,2001 PAGE 10 OF 31 Mr.John Snethen stated that is correct.They get more food now than they can store.They have to store the food in the winter while the winter people donating the food are here so they can give the food out in the summer.The post office drive was what carried them over the summer last year.He invited everyone to come over and see their organization. There was general discussion between Councilmember Urich,Vice Mayor Surra and Mr.Snethen as to the actual amount that was needed for the building.Mr.Snethen stated he did not have a firm cost as the estimate came in at $40 to $50 a square foot. Ms.Janyse Ashley,371 W.22nd Avenue,Apache Junction,addressed the council.She is a domestic violence program developer contracting with Community Alliance Against Family Abuse. She is asking for funds to build a community resource and victim advocacy center in the city to serve women,men,teenagers and children impacted by domestic violence and sexual assault.It will also provide services for family members and loved ones of victims.I t is not a residential facility; i t is an outreach facility with a mobile component.She gave a description of the program and its referrals. Vice Mayor Surra commented they are asking for a large amount of funding,and she asked if they have another source of funding to pull in what was needed if they were not fully funded by the CDBG grant. Ms.Janyse Ashley stated they could do some grant writing if they had a commitment from the CDBG.The funding would be on the federal level through the Violence Against Women Act.They will be doing that regardless as the CDBG would only be assisting them with the bricks,mortar and startup.The other funding will be for development of the program and staff. Vice Mayor Surra asked if they would need to have a new building or could they move into one already constructed. They could then put some of the money into the services they would be providing. REGULAR MEETING OF THE CITY COUNCIL JANUARY 16,2001 PAGE 11 OF 31 Ms.Janyse Ashley stated if there was an existing building that would be great,especially i f it could accommodate them.She asked if that would mean collaborating with an existing service. Vice Mayor Surra commented she meant if there was space for them somewhere they would not have to own a building. Ms.Janyse Ashley stated that is correct. Vice Mayor Surra asked if she is working with the soroptomist organization. Ms.Janyse Ashley stated they are. They are collecting cell phones for them currently.They have collaborated with them on a couple of projects thus far. Vice Mayor Surra asked if she had ever made application to the city's health and human services funding. not. a site in mind to locate. Ms.Janyse Ashley stated she had Councilmember Eck asked if they had Ms.Janyse Ashley stated they have looked at the vacant Casa Blanca Clinic but they cannot locate who owns it. Councilmember Eck asked if they would need a facility to house somebody in emergencies. Ms.Janyse Ashley stated they would not be housing clients.They would connect with some of the safe house programs for someone who is eminent danger.Those in danger are housed out of the community,preferably out of the county.Those in very real danger are housed out of state or out of country.This facility will be strictly outpatient only.They intend to have a forensic medical doctor on call for rape victims.They will also have someone to gather forensic evidence. REGULAR MEETING OF THE CITY COUNCIL JANUARY 16,2001 PAGE 12 OF 31 Vice Mayor Surra asked if they would be working with the hospitals through their emergency rooms.They then would not have to always have those facilities under one roof for them. Ms.Janyse Ashley stated they do not have to have them under one roof,but they would need an examination room set up specifically for evidence gathering.Prosecutors like that.I t is better for the victims if the advocacy services are there for the victims and their immediate family. Vice Mayor Surra asked if they are originally notified of most of their victims through the hospital setting as they go in for medical assistance.She suggested it might be better to be housed by that source. Ms.Janyse Ashley stated that would be true if there was more land there. Councilmember Insalaco asked what size facility they would need. Ms.Janyse Ashley stated the Casa Blanca facility would be perfect,but they could do it with a smaller facility.The Casa Blanca Clinic facility would be perfect as it would allow for growth and would then service the community over a long term.After the facility is built and operational,she could see the facility reaching out into Gold Canyon,Queen Creek and other communities that have no services. Vice Mayor Surra asked if she had gone to those communities to ask for their CDBG funding. Ms.Janyse Ashley stated she had not. Assistant City Manager George Hoffman asked when they would utilize the money. Ms.Janyse Ashely stated they would use i t as soon as possible. REGULAR MEETING OF THE CITY COUNCIL JANUARY 16,2001 PAGE 13 OF 31 Grants Specialist Roger Hacker commented that the city has twenty-four months to utilize the money once i t is received. City Clerk Kathleen Connelly asked what status the CDBG funds would be in if she was unable to get funding for the program from other sources. Grants Specialist Roger Hacker stated he believed they would have to get back to the Department of Commerce immediately to redefine the scope of what could be done with the money if this project fell through. Vice Mayor Surra commented she recalled losing CDBG funds because a project was not fulfilled within the time frame and they would not allow a new scope of work.I t had to be used for the original purpose or it was lost. Ms.Judy Shaw,529 E.10th Avenue, Apache Junction,addressed the council.She works for Arizona Bridge to Independent Living.She gets calls from disabled people and elderly people concerning possible home modifications.These address accessibility issues and health and safety issues.She currently coordinates the Mesa program. Those people needing these modifications have two possible alternatives and they both have extremely long waiting lists,with many people dying before they are completed.She urged a program for Apache Junction to be taken into consideration. Vice Mayor Surra asked if there is a formal program in the city. Ms.Judy Shaw stated people on the Arizona Long Term Care Program are allowed up to $700 in home modifications i f they are with Mercy Care.This does not go very far.The other program in use is Independent Living Rehabilitation Services wherein the people have to have a very significant disability.This may not include the elderly who may need something like grab bars,raised toilets,arms and safety modifications. People on this program have to be denied by MediCare,and they have to be under occupational or physical therapy,plus other requirements. REGULAR MEETING OF THE CITY COUNCIL JANUARY 16,2001 PAGE 14 OF 31 Vice Mayor Surra asked if they would have a way of identifying people through her organization or would the city have to set up a separate program within the city. Ms.Judy Shaw stated they would coordinate that in-house.There are income guidelines that have to be met but they have the infrastructure in process. Vice Mayor Surra asked what kind of funding they would need. Ms.Judy Shaw commented they would need $20,000 to $30,000 to take care of 6 to 8 people. Councilmember Urich commented she is aware of the difficulty of finding funds for these projects.She knew a young woman who died before she was funded. Ms.Judy Shaw commented the programs currently in place are quite lengthy. City Clerk Kathleen Connelly stated she believes the contract with Central Arizona Human Resource Agency allows for them to provide some accessibility features,but they do not seem to use i t a lot. Vice Mayor Surra commented that would be another revenue source for her organization to coordinate with. City Clerk Kathleen Connelly stated they could use them as a source of revenue if this is not funded. Ms.Myrna Davenport,311 N.Main, [b y,a representative of Central Arizona Human Resource Agency,addressed the council.They manage the program they have for emergency repairs for the city.This is a serious problem due to the heavy construction in the area. I t is difficult to get licensed and bonded contractors.This causes a slow response time.They get calls from Superstition Mountain Mental Health Center and others where people need help immediately as they are getting out of the hospital.I t is important for them to have contractors who will respond REGULAR MEETING OF THE CITY COUNCIL JANUARY 16,2001 PAGE 15 OF 31 quickly as needed.They have some businesses in the city that go out and take care of a person's needs and they never send in a bill;that helps a lot.She commented they appreciate the funds the city donates and they go as far as they can with it,but there is a greater need out there for the ADA facilities.She has to use two or three different funding sources to have the money to put in a handicap ramp;these cost $1,200.It costs $3,000 to $4,000 to have a bathroom safely remodeled for those who cannot get in and out of the shower.She urged the council to consider the housing repairs and ADA facilities. Grants Specialist Roger Hacker commented Aaron Smith with Habitat for Humanities was supposed to come to the meeting this evening but he is ill.Mr.Smith asked that they consider supporting his organization. Councilmember Urich commented she would like to see them added to the list. Mayor Coleman closed the public hearing with no one else wishing to speak. Grants Specialist Roger Hacker commented he enjoyed working with all the organizations that are interested in this project.He stated council should consider things before making any recommendations and a_direction to staff.They need to consider the information just received from the communityand staff's perspective on the priority needs.The staff consensus on the priorities was addressing housing needs in the rehabilitation program administered by John Petroff,with $60,000 in funding;secondly,purchase properties in neighborhoods that are abandoned or deteriorating or non -conforming in zoning and donate the 'land to Habitat for Humanity;third,give money to Central Arizona Human Resource Agency for their emergency repair fund;and fourth,give money to Central Arizona Human Resource Agency for an emergency relocation fund. Vice Mayor Surra asked if the city would be allowed to purchase property to donate to Habitat for Humanity. City Attorney Joel Stern stated he believed they might be able to through the CDBG funds.He would have to look at the regulations.He would have to check their non-profit status. REGULAR MEETING OF THE CITY COUNCIL JANUARY 16,2001 PAGE 16 OF 31 Vice Mayor Surra commented they do not give those houses away.The people have to pay for those houses by their "sweat equity"and then make small payments afterwards or get a special loan. City Attorney Joel Stern stated they have to meet certain income levels,but he would have to research it. Vice Mayor Surra asked if they would be duplicating the funding already given Central Arizona Human Resource Agency through health and human services if they gave them funds through CDBG funding.This would amount to funding from two different sources. City Attorney Joel Stern stated he believes it would be legal as CDBG allows funds to be spent on that.It would be additional funds. Councilmember Urich commented she would not like to see any of these projects fall through the cracks.She suggested more research being done on all of them though they would only fund part of it. Grants Specialist Roger Hacker commented these are community needs whether they are approved for CDBG money or not.They need to be kept on the list of priorities.Council needs to decide how staff should proceed:a lot of research needs to be done prior to the March 5 work session as to which projects would be workable.It would be unrealistic to research ten projects. Councilmember Urich suggested six projects. Grants Specialist Roger Hacker suggested three projects. Vice Mayor Surra commented there is very little to research under his number five,as the city currently works with that program and the city knows what it can do through it.The food bank would have to be expanded through an intergovernmental agreement.She suggested pursuing the fire hydrants,which should not take a lot of research. She suggested the research be done on numbers 3,4 and 6 as those are the ones REGULAR MEETING OF THE CITY COUNCIL JANUARY 16,2001 PAGE 17 OF 31 that the council knows the least about.There is limited information available on those items where there is a lot of information on the others. She would like to see those three on the list to research along with the fourth of continuing the improvements to curbs,gutters and street improvements that the city has been using some CDBG funds for all along. Councilmember Insalaco commented number one and number two are definite projects for funding for him.He would like to do as much as possible for numbers three and four.He would like to see this money out in the public. Councilmember Eck asked if the renovations on the north side of the Trail are from CDBG funding from last year. Development Services Manager John Petroff stated they made improvements on Saguaro and Ocotillo. Councilmember Eck asked what year those funds were from. Development Services Manager John Petroff stated the funding was from last year. Councilmember Eck asked if those streets were done. City Engineer Ron Grittman stated the contracts have been awarded tonight and the order to proceed will be given in early to mid -February.The actual construction costs will go beyond the $260,000 so the city will have to use some public works funds. Councilmember Eck asked if they would be putting in an entrance and exit in front of the Arizona Water station. City Engineer Ron Grittman stated they will put in the largest allowable driveway.It will cover the entire frontage there. REGULAR MEETING OF THE CITY COUNCIL JANUARY 16,2001 PAGE 18 OF 31 Councilmember Eck stated that is what is needed there. City Attorney Joel Stern and Councilmember Eck had a discussion as to whether this issue was on the agenda. Councilmember Eck was advised if he was requesting additional CDBG funds for the project,he could talk about it. Councilmember Urich commented since some of the projects will not take much research,she would like to see all seven projects remain on the list. Vice Mayor Surra commented she believed they are to give direction on what ones to research.None are to be removed at this point.Council will determine the allocation of funds at the next step. Mayor Coleman asked if the county also receives Community Development Block Grants. Development Services Manager John Petroff stated they do. Mayor Coleman commented there are some applicants that will be reaching out into county areas,such as the advocacy center.The county should therefore also contribute.Those areas need to be explored. Vice Mayor Surra suggested Mr. Hacker include that in his research. Councilmember Dietz commented he would like to see a lot more research on the Community Alliance Against Family Abuse project.I t is highly needed. City Attorney Joel Stern commented Councilmember Eck could bring up the past projects as the status of past projects is mentioned on the agenda. REGULAR MEETING OF THE CITY COUNCIL JANUARY 16,2001 PAGE 19 OF 31 Councilmember Eck asked if they would allow as large a space as possible to get to the water tank. City Engineer Ron Grittman commented the driveway needs to be located within the limits of their property line.I t will be the largest driveway allowable under city standards.It will fit the full width of their property.Arizona Water has expressed concerns that the largest water tankers may have problems getting in and out.The only way to resolve that would be to go on another's property,which cannot be done. Councilmember Eck asked if they could exceed what is being provided. City Engineer Ron Grittman stated they could not without trespassing. Grants Specialist Roger Hacker commented staff had recommended something different than what the Central Arizona Human Resource Agency representative stated.Staff does not have the accessibility issues included. Vice Mayor Surra commented it would be addressed under Arizona Bridge for Independent Living,so he would research that possibility there and how they would link up with Central Arizona Human Resource Agency.All three things might be done under Central Arizona Human Resource Agency. Mayor Coleman closed the discussion and called for a motion. Vice Mayor. Surra MOVED THAT STAFF BE GIVEN THE FOLLOWING DIRECTION REGARDING RESEARCH OF POTENTIAL PROJECTS FOR COMMUNITY DEVELOPMENT BLOCK GRANTS:THIS DOES NOT MEAN THAT ANYTHING COMES OFF THE LIST,IT JUST MEANS WE NEED ADDITIONAL INFORMATION AND THERE ARE GOING TO BE FOUR THINGS WHETHER YOU LIKE IT OR NOT,ROGER.ITEM TWO,FOR THE EXPANSION OF THE FOOD BANK,I ORIGINALLY HAD FIGURED WE HAD ENOUGH INFORMATION ABOUT THAT SINCE WE'VE GONE THROUGH THIS BEFORE,BUT THEN IT DAWNED ON ME HOW LONG AGO THAT WAS AND HOW FEW PEOPLE HERE REALLY GOT INVOLVED IN THAT,SO I THINK THEY DO NEED SOME ADDITIONAL INFORMATION ABOUT HOW WE WOULD WORK WITH THE COUNTY, ET CETERA,FOR THE EXPANSION OF THE FOOD BANK:THE ADVOCACY CENTER,WHICH IS, REGULAR MEETING OF THE CITY COUNCIL JANUARY 16,2001 PAGE 20 OF 31 SO ITS TWO,THREE,FOUR AND SIX ARE THE THINGS THAT WE NEED MORE INFORMATION ABOUT AND I'M SURE JOEL WILL BE VERY HAPPY TO HELP YOU WITH THOSE,RESEARCHING THOSE ITEMS. Councilmember Urich SECONDED THE MOTION. VOTE:Unanimous. The motion carried. Mayor Coleman called for a ten minute break. Mayor Coleman reconvened the meeting. AN-03-00/ANNEXATION PROPOSAL FOR 160 ACRES OF PRIVATE LAND AND FREEWAY RIGHT-OF-WAY IN PORTIONS OF SECTION 34 )Development Services Director Glen Van Nimwegen briefed the council on the item.The majority of the property is Four Peaks Mobile Home Park with which the city has a development agreement.Additional property being attached is a previously unannexed portion of the US 60 Freeway,a Burger King and a gas convenience store.He described the annexation process.There are only four property owners subject to taxation that would need to sign petitions for annexation. Mayor Cbleman opened the public hearing on the item. Mr.Hal Cochran,1500 N.Markdale #22,addressed the council.He is one of the principle land owners adjacent to Four Peaks.He was unsure about the annexation process and asked about the four people they would need signatures from. Mayor Coleman stated they would need signatures from people owning 50% of the assessed valuation as far as the property owners go and 50% of the residents within the area. REGULAR MEETING OF THE CITY COUNCIL JANUARY 16,2001 PAGE 21 OF 31 Development Services Director Glen Van Nimwegen stated it would be a majority of the property owners who own a majority of the assessed value. Mr.Hal Cochran commented that would be three signatures. Development Services Director Glen Van Nimwegen stated the Four Peaks group is broken into two groups with different addresses.I t could be the same group or two organizations within the Four Peaks Development group.They would have to determine if there are two owners or one owner. City Attorney Joel Stern stated he would have to see the deeds in order to make a determination on that. Vice Mayor Surra stated these are the people they would be sending the information to regarding signing the annexation petition.One owner is Burger King. Mr.Hal Cochran stated there are two owners on his property. Vice Mayor Surra stated there are separate owners in 4B,4A,5 and 6. Development Services Director Glen Van Nimwegen stated there may be two owners in number 1. Vice Mayor Surra commented that would be possibly 6 owners. Mr.Hal Cochran stated the freeway is right through there. Development Services Director Glen Van Nimwegen stated number 6 is owned by the State of Arizona.That would not be counted. REGULAR MEETING OF THE CITY COUNCIL JANUARY 16,2001 PAGE 22 OF 31 Mr.Hal Cochran asked if they would have to get signatures from Raindance Park. Development Services Director Glen Van Nimwegen stated they would not. Vice Mayor Surra stated they would only need signatures from those people that are requesting to be annexed. Mr.Hal Cochran stated Four Peaks Mobile Home Park has only one owner. Vice Mayor Surra stated they would need that signature and from Burger King.They want to be annexed because of sewer service. Mr.Hal Cochran stated Burger King is not on the sewer yet. City Manager Curtis Shook stated they are required by county platting to hook in when i t becomes available,and i t is now available. Vice Mayor Surra commented they are required to annex in order to complete their development agreement with the county. Mr.Hal Cochran commented he now understands how the petition signature process works. Councilmember Eck asked if he was concerned about coming into the city limits. Mr.Hal Cochran stated he has owned the property since 1979 and they are looking to develop it with businesses as nice as the Burger King or better.They are getting some queries on the property.They have been discussing these options with the county previously. They are looking at the types that they prefer and the information that is coming in from the city. REGULAR MEETING OF THE CITY COUNCIL JANUARY 16,2001 PAGE 23 OF 31 Vice Mayor Surra commented the businesses probably all want to have sewer service. Mr.Hal Cochran commented the sewer line is now there.I t has been finished in that area. Mr.Tom Schuelke,1889 S.Palo Verde,Apache Junction,addressed the council.He asked if the sewer district is separate from the city as he is hearing how agreements to extend the sewer district are tied to applications for annexation to the city.He commented he went to Four Peaks and they appear to have a lot of people ready to move in that are probably leasing the land.He asked if the residency status on the parcel will change if any renters move in during this time.He believes i t may impact what they are trying to do. Vice Mayor Surra asked if he meant the people who lease the property. Mr.Tom Schuelke stated that is correct;they would become residents.There are a number of buildings already on the property. Development Services Director Glen Van Nimwegen stated only the landowners can sign the petition.Though the residency might change,they would not be consulted on the annexation. Mr.Schuelke asked if someone who is occupying the land but does not own i t has no status on annexation. Development Services Director Glen Van Nimwegen stated that is correct. City Manager Curtis Shook stated the property owner was a willing participant in annexing to the city. Mayor Coleman closed the public hearing with no one else wishing to speak.He opened the item to council discussion.There being no discussion,he closed the item. OLD BUSINESS REGULAR MEETING OF THE CITY COUNCIL JANUARY 16,2001 PAGE 24 OF 31 CONSIDERATION OF PARK NAMES FOR SOUTHERN AVENUE SITE )Parks and Recreation Director Jeff Bell briefed the council on the item.A contest was held to name the new park site during the lunchtime recreation program at Desert Shadows Middle School.The list of names also includes those recommended by the recreation commission. Vice Mayor Surra asked if any of the names could be translated into Spanish.She would like a park with a hispanic name. Parks and Recreation Director Jeff Bell commented he attempted to translate some names and none of them sounded satisfactory. Councilmember Insalaco suggested tying the park name together with the junior high,such as Apache Shadows. Mayor Coleman suggested Superstition Shadows Park.It would combine some of the names submitted,as two had Shadows in them and two had Superstition in them.They could all be recognized. that name. Councilmember Eck commented he liked Vice Mayor Surra agreed. Councilmembers Eck and Dietz commented they liked all the names submitted. Vice Mayor Surra asked i f it was okay to combine some names. Parks and Recreation Director Jeff Bell commented they could reward more people that way for their participation. He thinks the commission would accept that name,and staff would be in favor of it. REGULAR MEETING OF THE CITY COUNCIL JANUARY 16,2001 PAGE 25 OF 31 Mayor Coleman closed the discussion and called for a motion. Councilmember Eck MOVED THAT SUPERSTITION SHADOWS PARK BE SELECTED AS THE PARK NAME AT THE SOUTHERN AVENUE SITE. Councilmember Urich SECONDED THE MOTION. VOTE:Unanimous. The motion carried. NEW BUSINESS None. COUNCIL DIRECTION TO STAFF ON ANY OF THE ABOVE LISTED AGENDA ITEMS None. COUNCIL DIRECTION TO STAFF ON OTHER PROPOSED LEGISLATION OR ACTIONS REQUESTS FOR PROPOSALS FOR PAY PLAN STUDY ) )Human Resources Director Sue Stalcup briefed the council on.this item.They will be attaching the present compensation schedule and classification plan to the request for proposals so that the full range of jobs and our present situation is known to the proposers.The project manager has alsobeen identified,and they are requested to submit four copies.She tried to incorporate'their ideas from the December meeting.They will be having conversations with the consultant. so that they know what the expectations are and what the city would like to get out of the study. Mayor Coleman asked what kind of direction she needed. Human Resources Director Sue Stalcup stated she is not sure what is needed as she considers this an administrative REGULAR MEETING OF THE CITY COUNCIL JANUARY 16,2001 PAGE 26 OF 31 document.She commented at least one of the councilmembers wanted to see this before it was distributed.She thinks this is an informational item instead of an approval item. Councilmember Eck asked if the information showing that the city has no unions is correct. Human Resources Director Sue Stalcup stated the city has no unions with which they must bargain.The consultants are not interested in employee associations. Mayor Coleman closed the discussion and called for a motion. Vice Mayor Surra MOVED THAT OUR HUMAN RESOURCES DEPARTMENT GO FORWARD WITH THIS NOTICE INVITING PROPOSALS FOR COMPENSATION AND CLASSIFICATION STUDY,WHICH IS LISTED UNDER PROJECT NUMBER HR -01-01,AND THAT AUTHORIZATION BE GIVEN TO OUR CITY MANAGER AND SUE STALCUP FROM OUR HUMAN RESOURCES DEPARTMENT TO BE ABLE TO SIGN WHATEVER AGREEMENTS ARE NECESSARY TO AFFORD US THAT. Human Resources Director Sue Stalcup commented the city has already budgeted funds for this.The city could accept a contract that did not exceed those budgeted funds. City Attorney Joel Stern stated the council would have to approve whatever consultant was selected. Vice Mayor Surra commented she meant if they would have to sign for anything in order for the notices to be sent or published.She was unsure what they would need to authorize to expend funds in order to do what is anticipated. Human Resources Director Sue Stalcup commented she anticipated bringing this back at the February 20 meeting for contract approval and fund expenditure. City Manager Curtis Shook commented staff typically does come to council and ask for authorizationto request REGULAR MEETING OF THE CITY COUNCIL JANUARY 16,2001 PAGE 27 OF 31 proposals so that they do not go out and get bids and then have council decide that they really did not want to go ahead with the project. Councilmember Dietz SECONDED THE MOTION. VOTE:Unanimous. The motion carried. SELECTION OF MEETING DATES,TIMES,LOCATIONS,AND PURPOSES There was general discussion on when the executive sessions for evaluations of the city manager and city attorney should be held and what should be done at the sessions. Councilmember Dietz MOVED THAT THE FOLLOWING DATE/TIME/LOCATION BEING FEBRUARY 5 AND 6 AT 6:00 P.M.IN AN EXECUTIVE SESSION IN THE CITY CONFERENCE CENTER FOR EVALUATIONS OF THE CITY MANAGER AND CITY ATTORNEY. Councilmember Insalaco SECONDED THE MOTION. VOTE:Unanimous. The motion carried. Councilmember Dietz MOVED THAT AN EXECUTIVE SESSION AT 6:00 P.M.AND WORK SESSION AT 7:00 P.M.BE HELD ON MONDAY,FEBRUARY 5,2001,IN THE CITY CONFERENCE ROOM AND CITY COUNCIL CHAMBERS RESPECTIVELY;AND THAT AN EXECUTIVE SESSION AT 6:00 P.M.BE HELD ON TUESDAY,FEBRUARY 6,2001, IN THE CITY CONFERENCE ROOM. Vice Mayor Surra SECONDED THE MOTION. VOTE:Unanimous. REGULAR MEETING OF THE CITY COUNCIL JANUARY 16,2001 PAGE 28 OF 31 The motion carried. INFORMATION AND REPORTS None. ADJOURNMENT )Mayor Coleman adjourned the meeting at 9:40 p.m. Consent Agenda Items are as follows: 1.Acceptance of Agenda. 2.Acceptance of Minutes of Regular Meeting of December 19,2000. 3.Recognition of Outstanding Service to the Community by City Employees. Employees receiving recognition are:Matt McNulty;Gail Graham-Fisel; Darrell Flippo;Terry Johnson;Pat Garland;Elaine Jones;Tina Marie Hayes; Frank Granillo:David Harwell;and Officer Jim Trout. 4.Approval of Resolution No.00-43,Application for Local,Regional and State Parks Funds to further improve the new Southern Avenue Park site. 5.Award of Bid for Project PW 2000-29,Aerial Photography,to Kenney Aerial Mapping,Inc.as the lowest most responsible bidder in the amount of $15,509.00. 6.Award of Bid for Project PW-2000-24,Community Development Block Grant (CDBG)concrete work for Saguaro Drive and Ocotillo Drive to Hunter Contracting Co.,Inc.in the amount of $235,522.00 plus 10%for unforeseen change orders. 7.Request for approval to purchase fleet vehicles using the State of Arizona Purchasing Contract at a total cost of $116,591.03 with the breakdown as follows:One 4 -door Dodge sedan for Detectives from Bill Luke Dodge for $17,288.85,and one 4 -door Chevrolet sedan for Detectives from Midway Chevrolet for $18,741.45;two compact pickup trucks (unit price $12,105.16) for Development Services from Five Star Ford for $24,210.32:two Isuzu one- REGULAR MEETING OF THE CITY COUNCIL JANUARY 16,2001 PAGE 29 OF 31 ton cab/chassis (unit price $20,981.48)for Parks and Recreation from Midway Chevrolet for $41,962.96:one 1/2 ton pickup truck for Parks and Recreation from Ed Moses Dodge for $14,387.45.(These vendors have been approved by the State of Arizona Procurement Office through its competitive bid process.) 8.Request for approval to purchase a 2001 Freightliner model FL -70 dump truck with a 12 ft./6 yd.dump body at a cost of $52,634.37 from Freightliner Arizona,Ltd.by using the City of Phoenix purchasing contract. 9.Award of Bid for Project PR -00-04,Prospector Park New Storage Building,to ETW Group,Inc.for a base bid of $89,297.00 plus extra 10%for unforeseen change orders for a total bid award of $98,226.70. ACCEPTED THIS 6TH DAY OF FEBRUARY ,2001,BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA. SIGNED AND ATTESTED TO THIS 6TH ATTEST: KATHLEEN CONNELLY City Clerk REGULAR MEETING OF THE CITY COUNCIL JANUARY 16,2001 PAGE 30 OF 31 DAY OF FEBRUARY DOUGLAS CV1IMAN Mayor 2001. CITY COUNCIL MINUTES CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the City Council of the City of Apache Junction,Arizona,held on the 16th day of January,2001.I further certify that the meeting was duly called and held and that a quorum was present. Dated this 23rd day of ,January,2001. KATHLEEN CONNELLY . City Clerk REGULAR MEETING OF THE CITY COUNCIL JANUARY 16,2001 PAGE 31 OF 31