HomeMy WebLinkAboutORD530ORDINANCE NO.530
AN ORDINANCE OF THE MAYOR AND CITY COUNCIL OF THE CITY OF
APACHE JUNCTION,ARIZONA,AMENDING THE APACHE JUNCTION CITY
CODE BY AMENDING CHAPTER 3 ADMINISTRATION,ARTICLE 3-10
PERSONNEL SYSTEM,PERTAINING TO DEFINITIONS OF TERMS,
POSITIONS AND DUTIES,HOURS OF WORK,VACATION LkAVE,
OVERTIME,RETIREMENT,UNIFORM AND EQUIPMENT,CODE OF
DISCIPLINE,BOARD OF INQUIRY,PERSONAL DAYS,
PERSONNEL/INTERNAL AFFAIRS,OUTSIDE EMPLOYMENT,PORTABLE
ROADBLOCK SYSTEMS,AND RENUMBERING TO CONFORM;REPEALING ANY
CONFLICTING PROVISIONS;PROVIDING FOR SEVERABILITY;AND
DECLARING AN EMERGENCY.
BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF
APACHE JUNCTION,ARIZONA,AS FOLLOWS:
SECTION I IN GENERAL
That Chapter 3 ADMINISTRATION,Article 3-10 PERSONNEL SYSTEM,be
amended to read as follows:
ARTICLE 3-10 PERSONNEL SYSTEM
B.That certain document entitled Police Policies and Procedures,City
of Apache Junction be amended to read as follows:
CHAPTER I .INTRODUCTION
1-05 Definition of Terms Used i n the Department Manual
20.Exempt Employee:Refer to Rule IX,Section 2 of the City
Personnel Policies for definition.
21.Non -Exempt Employee:Refer to Rule IX,Section 3 of the City
Personnel Policies for definition.
CHAPTER 2.ORGANIZATION CHARTS -POSITIONS AND DUTIES
2.08 Community Relations/Training Officer
The Community Relations/Training Officer is directly responsible
to the Administrative Services Commander.
A.The Community Relations Officer will develop and implement
comprehensive procedures and programs to anticipate,
recognize,and appraise crime risk,and to initiate action to
reduce or remove such risk.
The general goals are:
-To coordinate the activities of the department
field of crime prevention and training.
i n the
-To prepare and implement long and short term programs
dealing with prevention of crime.
-To educate the home and business owner in the advantages
of planned programs designed to reduce risk and provide
optimum protection for dollars spent on crime resistance
hardware.
-To coordinate such programs with civic,business,and
private groups toward a common goal of preventive action.
-To provide a broad base for citizen participation in
crime prevention programs and projects.
ORDINANCE NO.530
PAGE 1 of 11
The Community Relations Officer will develop expertise with
protective systems,glazing,locks,safes,intrusion devices,
screening and related security.Emphasis will be placed on,
but not limited to,street crimes,crimes against persons,
building security,auto theft,shoplifting,property iden-
tification,and other property crimes.A working rela-
tionship will be established with the news media for crime
prevention advertising coverage.
The Community Relations Officer shall prepare programs in
crime prevention and community crime trends.General
programs shall include but not be limited to:
I .Training of police personnel in prevention programs.
2.Residence and business protection programs.
3.Worthless check prevention programs.
4.Auto theft prevention.
5.Operation Identification programs.
6.Public Relations Officer i n Schools (P.R.O.S.)
7.Neighborhood Watch programs.
8.Self protection for women.
9.Stranger Danger.
The Community Relations Officer will prepare weekly and
monthly reports that shall present the efforts,surveys and
accomplishments of the unit.Reports will be forwarded to
the Chief of Police and the Administrative Services
Commander.
Any survey conducted by the Community Relations Officer of
any home or business location will be classified confidential
and will be prepared i n one original and one copy with the
following distribution:
1.The original report will be retained by the Community
Relations Officer and will be retained under security.
2.The copy will be presented to the home or business owner.
The Training Officer shall make available to all department
employees all training set by legal mandate or required by
appropriate levels of management to assure effective and
efficient performance of present or proposed assignments.
The responsibility for coordinating all training activity
related to all Police Department personnel shall be assigned
to the Training Officer.
B.The Training Officer's duties shall include,but is not
limited to the following:
1.Developing and maintaining a master training plan to
insure accomplishment of training and objectives.
2.Developing a liaison with A.L.E.O.A.C.,area colleges and
universities,government agencies,businesses,police
departments,and other outside trainers to acquire
training materials and information on courses available
for external training.
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PAGE 2 of 11
3.Coordinating,scheduling,and evaluating all outside and
in-service training classes.
4.Scheduling the use of classrooms and equipment.
5.Developing and maintaining training files.
6.Identifying training needs by interacting with staff and
analyzing job tasks.
7.Selecting and supervising in-service instructors.
8.Preparing and distributing course registration forms,and
advising key personnel of the names of employees who will
be attending outside training courses including dates and
times.
9.Coordinating training needs and opportunities within the
department and with other law enforcement agencies.
10.Preparing pertinent training materials (i.e.,bulletins,
manuals,memos)for all personnel.
11.Disseminating information relating to available training
for all personnel.
12.Developing and conducting an employee orientation program
-for all new employees.
An in-service training program shall be developed and main-
tained.
1.Standardized format and guidelines for lesson plan deve-
lopment with a statement of performance objectives shall
be instituted.An approval process shall be implemented
for all lesson plans.
2.The lesson plans shall be maintained in the training
files under subject area.
3.Records of classes shall be maintained on standard forms
which include course content,lesson plans,names of
attendees,tests given,and course evaluations.
4.A monthly schedule of the classroom activities shall be
posted on the training bulletin board.
5.Training shall be provided for new instructors on lesson
plan development,instructional techniques,performance
objective development,learning theory,testing and eva-
luating techniques,resource availability.Instructors
shall be selected based on their skills,knowledge,and
abilities.
Outside training classes will be available to personnel as
needed for skill enhancement.Criteria for selecting person-
nel shall be as follows:
1.If an employee wishes to attend a particular school,
he/she shall submit a memorandum to his/her supervisor
outlining the name of the school,date(s)and times,location,and justification for attending.This shall be
at least 30 days prior to the class.
2.The sergeant/supervisor shall review the request and sub-
mit the request with his/her recommendation to the
Lieutenant.
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3.The Lieutenant shall submit recommended requests to the
Chief of Police for approval.Any denied requests will
be returned to the employee with the reasons for
disapproval.
4.The Chief will approve/disapprove school requests for all
personnel.Those requests which are approved shall be
returned to the Training Officer.
5.The Training Officer shall schedule a slot in the
requested class and write a memo to the officer advising
him/her of the enrollment.Sworn officers will be given
an A.L.E.O.A.C.application which must be completed and
returned to the Training Officer within 48 hours.
6.One week before the class,the Training Officer shall
direct a memo to the enrolled person confirming the class
and advising of the location and travel arrangements.
The Training Officer will maintain all of the following
records i n a neat and orderly manner:
I .Individual training files with assessments.
2.Physical fitness information and scores.
3.Range Qualification scores
4.Skills index files.
5.Lesson plans by subject area.
6.Tickler files on required training to maintain cer-
tifications.
7.Training master plan and monthly reports.
8.Budget file.
9.Training schedules and logs.
The Training Officer shall work with the assigned Sergeant on
the FTO program and assist with administrative tasks as
requested.
The Supervisor responsible for the training function shall
provide the assigned Training Officer with training in:
I .Counseling techniques.
2.Skills,knowledge,and ability assessment techniques.
3.Training opportunities of police agencies.
4.Formal education opportunities.
5.Awareness of affirmative action policies within the
training program.
6.Training management techniques.
7.Inventory of resources available to develop an in-service
training program.
8.Identification of jobs that require special training and
knowledge to perform specific duties and respon-
sibilities.
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PAGE 4 of 11
The Community Relations/Training Officer shall perform other
tasks as directed by the Administrative Services Commander or the
Chief of Police.
2.09 Administrative Patrol Sergeant
This position,under the general supervision of the Patrol
Lieutenant,shall primarily serve as Court Liaison Officer and
will supervise a particular shift as needed.Examples of work
performed are:
-Handling of initial arraignments,filing complaints,serving
court papers,conducting follow-up for the City Prosecutor
and handling pre-trial hearings.
-Checking reports written by the Patrol Division on a daily
basis.
-Being responsible for the Police Department fleet
program and monthly report.
maintenance
-Preparing the monthly patrol activity report.
-Acting on reported City Code violations and serving city
ordinance documents.
-Supervising a squad of officers on a particular shift on an
"as needed"basis.
-Overseeing the Police Department community service program
for adults and juveniles.
-Performing other related duties and/or special projects as
directed by the Chief of Police.
2.12 Cadet Trainee
The Cadet Trainee is an individual who is in training at the
Police Academy.Because of trainee status a cadet at the Academy
i s not entitled to overtime compensation under the Fair Labor
Standards Act during Police Academy enrollment.
2.13 Identification Technician I
The Identification Technician I is directly responsible to the
Detective Division Lieutenant for:
Assisting at crime scene investigations for the detection of
latent impressions and other evidence.
-Taking photographs at crime scenes,photographs of suspects
and/or evidence using black and white or color photography.
-Examining evidence submitted to the laboratory for latent
impressions,striation marks and other evidence to attempt to
connect evidence with suspects.
Collecting,classifying,and identifying fingerprints,and
conducting fingerprint searches.
-Solving problems encountered i n the classification,com-
parison,search,and filing of fingerprints.
2.16 Communications Supervisor
The Communications Supervisor is directly responsible to the
Administrative Services Commander for:
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PAGE 5 of 11
-Directing and reviewing the work of Communications Personnel.
-Receiving and transmitting communications,instructions,and
policy to operations as directed.
-Assisting i n training of dispatchers,reviewing the work of
dispatchers during progress and upon completion,and making
written performance evaluations of employees.
-Giving instructions on special duties.
-Assigning specific work areas within the division.
-Assisting i n the operation of the communications operation as
needed.
-Making records and maintaining files as required.
-Preparing daily work schedules for the communication section
to insure the full operation of all communication dispatch
equipment.
CHAPTER 3.PERSONNEL
3.01 Work Hours
A.Non -sworn Personnel:
Non -sworn personnel work an eight (8)hour day exclusive of
the lunch time.Emergencies may arise when an employee is
not relieved from their responsibilities for a lunch break.
All non -sworn personnel,except those classified as exempt,
shall have a regularly recurring work period of seven con-
secutive days.Any hours worked i n excess of forty during
the work period shall be compensated at time and one-half the
employee's regular hourly rate of pay.Starting and ending
hours shall be specified by the Division Bureau or Section
Commanders.
B.Sworn Personnel:
Sworn Personnel,with the exception of detectives,shall have
a regularly recurring work period of 28 consecutive days.
Any hours worked i n excess of 171 hours during the 28 day
work period shall be compensated at time and one-half the
employees regular hourly rate of pay.
Detectives,except those classified as exempt,shall have a
regularly recurring work period of seven consecutive days.
Any hours worked i n excess of forty during the work period
shall be compensated at time and one-half the employee's
regular hourly rate of pay.
The basic eight hour work day shall be inclusive of the one-
half hour lunch period.The Commanders shall make every
reasonable effort to insure the lunch period is uninterrupted
by recall to work.
3.08 Vacation Leave
A.Eligiblity:
Eligibility to use vacation credits shall begin after
completion of one year of employment.However,i n special
circumstances employees may be granted special authoriza-
tion to utilize vacation leave with pay once the employee
has been employed by the department for six months.No
member shall be permitted to take vacation leave with pay
unless he has earned vacation time equal to the amount of
leave requested.
ORDINANCE NO.530
PAGE 6 of 11
C.Accumulation -Maximum:
Members may not accumulate vacation in excess of that
established by the rules and regulations of the Personnel
Policies of the City of Apache Junction.To prevent the loss
of accumulated vacation leave,department members are
encouraged to review "Personnel Sick -Vacation Report,"which
reflects an accumulation of leave earned and taken from each
individual member.
I f the requirements of the service are such that employees
cannot take part or all of their annual vacation i n a par-
ticular year,such vacation may be taken during the following
calendar year.
In cases where employees are unable to use accrued vacation
due to departmental workload,an exception may be made with
department head and city manager approval.
In the event one or more municipal holiday falls within an
annual vacation leave,such holidays shall not be charged as
vacation leave.
Employees who have satisfactorily completed twelve (12)
•months employment and who terminate employment shall be paid
in a lump sum for all accrued vacation leave earned prior to
the effective date of termination.Employees who terminate
prior to twelve (12)months of service shall forfeit paid
vacation leave.
The annual vacation leave policy is as follows:
1 year -4 years
5 years -9 years
10 years -14 years
15 years or more
12 working days
15 working days
18 working days
24 working days
3.20 Classification
A.Probationary Period:
Civilian employees receiving their probationary appointment
or status shall serve a six month probation period;sworn
officers receiving their probationary appointment or status
shall serve a twelve month probationary period.This period
may -be extended,on an individual basis,as the need arises,
to insure the employees meet the required standards of per-
formance.
3.21 Overtime
A.Patrolman:Non-exempt patrolmen who work i n excess of 171
hours i n an established 28 day work period shall be compen-
sated with time and one-half the regular hourly rate of pay
for all hours in excess of 171.(See City Personnel
Policies)
Detectives:Non-exempt detectives who work i n excess of 40
hours i n the established 7 day work period shall be compen-
sated with time and one-half the regular hourly rate of pay
for all hours worked in excess of forty during the work
period.
B.Civilian Personnel:Non-exempt civilian personnel who work
i n excess of forty (40)hours per seven day work period shall
be compensated at time and one-half the regular hourly rate
of pay for all hours in excess of 40.(See City Personnel
Policies.)
C.Justification:Justification for overtime may include,but
i s not necessarily limited to,any of the following:
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PAGE 7 of 11
-holdover for completion of an assignment which includes
the associated paperwork,
-mandatory shoot at the range,
-court time,
-any in-service training,
-instruction.
The reason for the overtime shall be explained on the request
form which shall be submitted within seventy-two (72)hours
from when the overtime hours were worked.Failure to comply
may result i n denial of request.The employee's supervisor
shall be responsible for the completeness and accuracy of the
request.
Normally,compensatory time shall be granted within the work
period i n which i t was accrued unless the time given to the
employee would hinder the operation of his assignment.In
all those cases where compensatory time cannot be given
during the work period i n which i t was accrued (28 day work
period for sworn officers [excluding detectives]and the
seven day work period for civilian employees and detectives,
overtime compensation shall be paid.In all cases,the needs
of the department shall be the prime concern.
3.22 Retirement -Arizona State System
B.Contributions:Both the employer and the employee contribute
equal percentage amounts toward employee retirement.The
percentage contributed is revised periodically by the retire-
ment system.
The employee's normal contributions are credited to the indi-
vidual account and cumulative interest is credited at the end
of each fiscal year.
CHAPTER 4.Uniform and Equipment
Possession and Wearing of Uniforms
4.11 Jewelry
No visible necklaces,ornamental bracelets or anklets shall be
worn with the official uniform.Female employees with pierced
ears are permitted to wear one small set of stud earrings.All
other visible jewelry shall be limited to watches and no more
than two rings on each hand.
Uniform Regulations
4.15 Authorized Wearing of Uniform
E.Face and eye makeup for female employees shall be applied
neatly and thinly and will harmonize with hair color and the
color of the uniform or plain clothes.
Fingernail polish will be limited to colors of light beige,
pearl white,light pink,clear,light bronze,or mauve..
CHAPTER 5.Policy and Procedures
5.23 Code of Discipline Charge Neglect of Duty (Addition)
Failure to supply
name and serial/badge
number when requested
to do so.
Rep.-5 10 -30 Dismissal
ORDINANCE NO.530
PAGE 8 of 11
Disobedience of Orders
Failure to supply name Rep.-5
and serial/badge number
when requested to do so
5.24 Board of Inquiry
L.Inquiry Board Hearing Procedures:
10 -30 Dismissal
7.Calling of Witnesses -Both the supervisor and the
accused have the right to call witnesses.
8.Failure of the Witness to Show -Any Police Department
employee who is a witness required for either the super-
visor's or the accused's case and who fails to appear
will be directed by the Board Chairman to appear.
Persons who are not employees of the Department will be
requested to appear.
5.27 Personal Days
An employee receiving a suspension for a disciplinary reason may
work his regular off days i n lieu of his regularly scheduled days
as the disciplinary time.However,this is at the discretion of
the Chief and shall be noted at the time of suspension.
5.55 Personnel/Internal Affairs and Complaints
2.Employee Rights
E.Disposition and Reporting
5.When an allegation has been sustained,or when an
investigation is to be continued,the Division
Commander will take one of the following actions in
reference to the duty status of the accused employee:
a.Continue the employee on duty,or
b.Recommend suspension with pay pending an inquiry
board hearing or decision of the Police Chief or
City Manager,or;
c.Recommend inquiry board hearing.
5.58 Outside Employment
B.Employees engaged i n off duty employment shall provide a
memorandum through the Chain of Command to the Chief of
Police advising of the location of outside employment and a
general description of the duties involved.
5.58-2 Prohibition of Off Duty Employment
G.An employee engaged i n off -duty employment may be
required to terminate said employment i f the position is
found to be in conflict with the best interest of the
Apache Junction Police Department.
5.80-1 Portable Roadblock System "Road Fangs"
Whenever a police pursuit is taking place within or about to
come into the City,the "Road Fangs"may be put into use
under the following guidelines:
A.The roadblock system will only be used with permission of
a supervisor.
ORDINANCE NO.530
PAGE 9 of 11
B.The system will be set up at a place that is least likely
to cause injury to officers,bystanders and the fleeing
suspect.
C.The system will be placed across both lanes of traffic
with patrol vehicles parked off the roadway,but at each
end of the system.Emergency lights on the patrol
vehicles will be activated.
D.The supervisor will insure that all normal traffic i n the
area is detoured and all onlookers and pedestrians are
kept at a safe distance.
E.Once the system i s set up,the supervisor will see to i t
that the dispatcher and pursuing and assisting units are
aware of the location of the roadblock.The system will
not be utilized unless there is adequate time to notify
pursuing agencies/units.
F.Under no circumstances will the pursuing units allow
their vehicles to drive over the roadblock system.
G.The supervisor or officer i n charge on shift will carry
the roadblock system i n his vehicles at all times.
SECTION II.REPEALING ANY CONFLICTING PROVISIONS
All ordinances and parts of ordinances i n conflict with the provisions
of this ordinance or any part of the code adopted herein by reference are hereby
repealed.
SECTION III.PROVIDING FOR SEVERABILITY
I f any section,subsection,sentence,clause,phrase,or portion of
this ordinance or any part of the code adopted herein by reference is,for any
reason,held to be invalid or unconstitutional by the decision of any court of
competent jurisdiction,such decision shall not affect the validity of the
remaining portions thereof.
SECTION IV.DECLARING AN EMERGENCY
I t being necessary for the preservation of the peace,health and safety
of the City of Apache Junction,Arizona,that this ordinance become effective
immediately,an emergency i s hereby declared to exist and this ordinance shall
be effective immediately upon its passage and adoption.
PASSED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE
JUNCTION,ARIZONA,THIS 21ST DAY OF OCTOBER ,1986.
SIGNED AND ATTESTED TO THIS 23RD DAY OF
ATTEST:
KATHLEEN CONNELLY
City Clerk
OCTOBER ,1986.
•I16
n;i:PrpAGOo"•-5"
NORMAN S.HILL -
Mayor
ORDINANCE NO.530
PAGE 10 of 11
APPROVED AS TO FORM:
ORDINANCE NO.530
PAGE 11 of 11