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Home My WebLink AboutORD539ORDINANCE NO. 539 AN ORDINANCE OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, ADOPTING BY REFERENCE THE CITY OF APACHE JUNCTION PUBLIC LIBRARY PROGRAM USE POLICY; REPEALING ANY CONFLICTING PROVISIONS; AND PROVIDING FOR SEVERABILITY. BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, AS FOLLOWS: SECTION I IN GENERAL That certain document known as the CITY OF APACHE JUNCTION PUBLIC LIBRARY PROGRAM USE POLICY,three (3) copies of which are on file in the office of the City Clerk, which was made a public record by Resolution No. 86-37, is hereby adopted as if fully set out in this Ordinance. SECTION II REPEALING ANY CONFLICTING PROVISIONS All ordinances and parts of ordinances in conflict with the provisions of this Ordinance or any part of the Code adopted herein by reference are hereby repealed. SECTION III PROVIDING FOR SEVERABILITY If any section, subsection, sentence, phrase, clause or portion of this Ordinance or any part of the Code adopted herein by reference is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions thereof. PASSED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, THIS 21ST DAY OF OCTOBER 1986. .;---,P,Wits•—5—Z . Z . NORMAN S. HILL ------ Mayor ATTEST: KATHLEEN CONNELLY City Clerk APPROVED AS TO FORM: A.At -JAI/4kb' D.VI%ALEXANDE:- City AttorneyCity Attorney c9fizacke/wisctlan/guil1ic/ilvta4t Library Board of Trustees' Draft of Recommendation for the LIBRARY PROGRAM ROOM USE POLICY I.PURPOSE ROOM CAPACITY 60 The Apache Junction Public Library is a public educational, cultural and entertainment facility.As such, many programs under library sponsorship are offered in the program room. To maximize facility use, while reserving priority use by the library, the room is made available to other City Departments, governmental agencies, and public educational institutions under the following guidelines: II.POLICIES 1) All library programs will have priority over non -library programs. 2) No meetings will be allowed in the library if there is any commercial intent or solicitation for profit or sales from the group or organization holding the meeting. 3) Requests for use of library facilities should be arranged at least ten days prior to the requested time; signed responsibility forms must be completed and returned to the Library Director by one week before the meeting. The Library Board of Trustees grants the right of approval for use of the library's program room to the Library Director. 4) Non-profit groups using the library facilities may be allowed to collect internal dues, provided it is not with commercial or profit -making intent. 5) No library services, facilities or materials may be used for fund raising without the express consent of the Library Director.No use of library audio-visual equipment will be permitted. 6) Organizations using library facilities are financially responsible for damages to such. 7) Organizations using library facilities are responsible for all clean up work and or costs resulting from such use.No storage of equipment, supplies or materials will be permitted. 1177 N. Idaho Road •Apache Junction, Arizona 85219 •Phone (602) 983-0204 LIBRARY PROGRAM ROOM USE POLICY 8) A use charge is made so the cost of making the room available will be shared by those using it.Ask at the library informa- tion desk for a copy of the fee schedule. 9) The use charge along with a cleaning deposit of $10.00 must be paid at the time the key is picked up.The cleaning deposit will be returned when the key to the room is returned if, after inspection, the room is found to be clean and there is no damage --the door has been locked and the lights have been turned off. 10) NO SMOKING is allowed in the building at any time (AZ REV. STATUTE 36-601.01).Alcoholic beverages are not allowed in the building at any time.Use of illegal drugs is also prohibited. 11) Beverages may be served in the lobby area or courtyards, but are not permitted in the library program room. 12) User organizations, except Friends of the Library and City- related groups, must provide proof of current liability insurance. 13) Organizations using the program room must agree to hold the City of Apache Junction free of responsibility and without harm for any personal injury or damage of equipment, as a result of the use of the library facilities. (see application for use form) 14) The key for the program room must be returned to the City Clerk's office immediately after each meeting, no later than 10:00 a.m. the following morning after a night meeting. III.PROCEDURES These policies will be adhered to by the Library Director to insure fair and efficient use of the Library building. ity oe' (*ache 2unction APACHE JUNCTION PUBLIC LIBRARY 1177 N. Idaho Rd. Apache Junction, AZ 85219 (602) 983-0204 FEE SCHEDULE FOR USE OF LIBRARY PROGRAM ROOM Class I -- No Charge Friends of the Library City of Apache Junction Departments Class II -- $5.00 per hour Governmental Agencies Public Educational Institutions 1001 NORTH IDAHO •APACHE JUNCTION, ARIZONA 85220-0190 •TELEPHONE (602)982-8002 Mizacibe),tateticovguldici iivta41/ Date APACHE JUNCTION PUBLIC LIBRARY APPLICATION FOR USE OF PROGRAM ROOM Name of Organization Person Responsible Address Telephone Date Needed Key Deposit Date/Time Key Returned_ Payment for use of room Time Period Needed Date/Time Pick-up Key_ Condition of Room Good Fair Poor I have read the rules governing the use of the Apache Junction Public Library Program Room and I will be responsible for cleaning the room and promise to comply with all the rules outlined in the policy.I further agree to pay promptly any fees charged to me and/or the organization I represent. Our liability insurance is handled by the insurance agency listed below: Name of Insurance Agency Address Telephone Number Signed: Person Responsible 1177 N Idaho Road •Apache Junction. Arizona 85219 •Phnnp (Rn9) gpvl_n9na CITY OF APACHE JUNCTION COMMUNITY SERVICES 1001 North Idaho Road Apache Junction, Arizona 85219 PERMIT FOR USE OF COMMUNITY SERVICES FACILITIES FACILITY/AREA REQUESTED DATE(S) NEEDED (LIST EXACT HOURS REQUESTED ON EACH DATE) DATE HOURS DATE HOURS DESCRIPTION OF ACTIVITY NAME OF ORGANIZATION PERSON(S) IN CHARGE MAILING ADDRESS PHONE INSURANCE: AMOUNT POLICY NUMBER COMPANY: Permittee agrees to comply with all federal, state, and municipal laws,rules, ordinances, regulations and orders with respect to the use and occupancy thereof. Permittee, during the term of this permit, covenants and agrees to indemnify and hold harmless owner from each and every loss,cost,damage and expense arising out of any accident or other occurrence causing injury to or death of persons or damage to property due to the conditions of the leased premises or the use of neglect thereof by permittee. Permittee further agrees to provide, pay for and maintain public liability insurance with both owner and permittee named as the insured. Permittee agrees that it will pay for any unusual wear, tear, breakage or damage to facility occurring from the public or principals representing the permittee. Subsequent to use of the facility, maintenance stall will inspect the premises to determine that no unusual wear, tear, breakage or damage was done. Should an inspection reveal damages, permittee shall reimburse the lessor for full costs necessary to restore facility to its condition prior to its use by permittee. The City reserves the right to refund payments made in advance for rental of any facilities, should the City decide the performance is not in its best interests, and cancel the use of the facility on the date or •s specified in this permit. OTHER EQUIPMENT/ SERVICES REQUESTED: CHARGES: OPERATION/MAINTENANCE FEES: PERSONNEL FEES: CLEAN UP/DAMAGE FEES: TOTAL DUE: LESS REFUND TOTAL AMOUNT APPLICANTS SIGNATURE DATE DATEAPPROVAL SIGNATURE