HomeMy WebLinkAboutORD554ORDINANCE NO.554
AN ORDINANCE OF THE MAYOR AND CITY COUNCIL OF THE
CITY OF APACHE JUNCTION,ARIZONA,ADOPTING BY
REFERENCE THE EMERGENCY OPERATIONS PLAN,REPEALING
ANY CONFLICTING PROVISIONS,PROVIDING FOR
SEVERABILITY,AND DECLARING AN EMERGENCY.
BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE
CITY OF APACHE JUNCTION,ARIZONA,AS FOLLOWS:
SECTION I IN GENERAL
That certain document known as the CITY OF APACHE JUNCTION EMERGENCY
OPERATIONS PLAN,three (3)copies of which are on file i n the office of the
City Clerk,which was made a public record by Resolution No.86-45,i s
hereby adopted as i f fully set out i n this Ordinance.
SECTION I I REPEALING ANY CONFLICTING PROVISIONS
All ordinances and parts of ordinances i n conflict with the provisions of
this Ordinance or any part of the Code adopted herein by reference are
hereby repealed.
SECTION III PROVIDING FOR SEVERABILITY
I f any section,subsection,sentence,phrase,clause,or portion of this
Ordinance,or any part of the Code adopted herein by reference is,for any
reason,held to be invalid or unconstitutional by the decision of any court
of competent jurisdiction,such decision shall not affect the validity of
the remaining portions thereof.
SECTION IV EMERGENCY CLAUSE
Whereas,the immediate operation of the provisions of this ordinance i s
necessary for the preservation of the public health and safety,an
emergency i s hereby declared to exist and this ordinance shall be i n full
force upon and after its passage by the Council.
PASSED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF
APACHE JUNCTION,ARIZONA,THIS 16TH DAY OF DECEMBER ,1986.
SIGNED AND ATTESTED TO THIS 18TH DAY OF DECEMBER ,1986.
ATTEST:
KATHLEEN CONNELLY
City Clerk
APPROVED AS TO FORM:
VI LEXANDER-City Attorney
NORMAN S.HILL
Mayor
APACHE JUNCTION ARIZONA
EMERGENCY OPERATIONS PLAN
The purpose of this plan is to provide an effective working relationship
between the various agencies which may be involved in any emergency incident
within the City of Apache Junction and/or within the boundaries of the Apache
Junction Fire District in order to ensure the safety of the citizens and
protection of property in the event of any emergency.
The plan is to provide coordination among City Departments,Departments within
the Fire District,Volunteer Organizations and other individuals in the
execution of emergency tasks.
DISTRIBUTION LIST
No.of Copies
City of Apache Junction 1
Director of Public Safety 1
Director of Public Works 1
City Manager 1
Director of Planning 1
Operations Department 1
Community Service 1
Finance Department 1
Mayor 1
City Council 6
City Attorney 1
Apache Junction Fire District
Fire Chief 1
Board President 1
Board Members 4
Other Agencies
Rural Metro Fire Department 1
Pinal County Sheriff's Department 1
Maricopa County Sheriff's Department 1
Pinal County Civil Defense 1
Maricopa County Civil Defense 1
Pinal County Manager 1
Pinal County Board of Supervisors 3
Pinal County Attorney 1
American Red Cross 1
Salt River Project 1
Southwest Gas 1
Arizona Water Company 1
Palm Springs Water Company 1
U.S.Forest Service 1
State Park Department 1
Distribution List
Page 2
No.of Copies
Maricopa County Park Department 1
Salvation Army 1
Superstition Mountain Health Agency 1
Williams Air Force Base 1
Arizona Department of Public Safety 1
TABLE OF CONTENTS
Section I -BASIC PLAN
I .GENERAL
A.Authorities/References
B.Maps
C.Situation -Hazard Analysis
II.MISSION
III.OPERATIONS
A.Concept
B.Organization
C.Responsibilities
IV.IMPLEMENTATION
A.Pre -Emergency Stage
B.Emergency Stage
C.Recovery Stage
V.CONTINUITY OF GOVERNMENT
A.Line of Succession
B.Administrative
C.Training and Exercises
D.Preservation of Records
BASIC PLAN ADDENDA
I .ACRONYMS
II.GLOSSARY OF TERMS
Section II - ANNEXES AND APPENDICES
ANNEX A -DIRECTION AND CONTROL
Appendix 1 -EOC Organization
Appendix 2 -Sample Declaration of Emergency
Appendix 3 -Master Checklist of Responsibilities and Actions
Appendix 4 -Warning and Notification
Tab A -Emergency Notification List
Appendix 5 -Public Information/Emergency Public Information
ANNEX B -LAW AND ORDER •
Appendix 1 -Sheriff's Office Locations
ANNEX C -FIRE SERVICES
Appendix 1 -Fire Fighting Organization
ANNEX D -EMERGENCY MEDICAL AND HEALTH
Appendix 1 -Emergency Medical/Health Organization
ANNEX E -EVACUATION
Appendix 1 -People with Special Needs
Tab A -Agencies Providing Services to Elderly/Handicapped
Tab B.-Sample Media Release
Tab C -Registration Form
Tab D -Transportation Roster
ANNEX F -SHELTER
Appendix 1 -
Appendix 2 -
Appendix 3 -
Natural Disaster Shelter List
In -Place Shelter List
Crisis Relocation Shelter List
ANNEX G -PUBLIC WORKS/ENGINEERING
ANNEX H -RESOURCES MANAGEMENT
ANNEX I -RECOVERY
Appendix 1 -Recovery -State Declaration Only
Tab A -Public Assistance
Tab B -Individual Assistance
Appendix 2 -Recovery -Federal Declaration
Tab A -Public Assistance
Tab B -Individual Assistance
Enclosure 1 -Disaster Assistance Programs
ANNEX J -MITIGATION
Section III -HAZARD SPECIFIC PROCEDURES
FLOOD WARNING AND EVACUATION PLAN
Tab A -Flood Warning Instructions t o the Public
Tab B -Sample Flood Warning Media Release
Tab C -Arizona Dams with High Hazard Potential Rating
MAJOR FIRES
Tab A -Forest and Wildland Fires Instructions to the Public
Tab B -Sample Major Fire Warning Media Release
HIGH WINDS
Tab A -High Wind Warning Instructions to the Public
Tab B -Sample High Wind Warning media Release
ENERGY SUPPLY EMERGENCY PLAN
Tab A -Emergency Energy Instructions to the Public
Tab B -Sample Emergency Energy Warning Media Release
PUBLIC HEALTH SERVICES SERVICES AND MASS CASUALTY EMERGENCY MEDICAL RESPONSE
HAZARDOUS MATERIALS EMERGENCY/SPILL
Tab A -Evacuation Prone Areas for Hazardous Materials Accidents
Tab B -Apache Junction Emergency Response Organization
RADIOLOGICAL PROTECTION AND MONITORING PLAN
Tab A -Radiological Incident Report Form
Tab B -Radiological Defense Reporting System
Enclosure 1 -Fallout Recording/Reporting Form
Enclosure 2 -Station Log
Enclosure 3 -Individual Dose Rate Records
Tab C -Decontamination
Tab D -Radiological Support Instruments
Enclosure 1 -Composition and Recommended Use of RADEF Instruments
i v
Section IV -NUCLEAR ATTACK RESPONSE PLAN
IN -PLACE OPTION
ANNEX A -DIRECTION AND CONTROL
Appendix 1 -Emergency Public Information
ANNEX B -LAW AND ORDER
ANNEX C -FIRE DEPARTMENT
ANNEX D -EMERGENCY MEDICAL
ANNEX E -EVACUATION
ANNEX F -SHELTER OPERATIONS
Appendix 1 -Shelter Fire Actions
Appendix 2 -Shelter Organization
Appendix 3 -Form for Receipt of Services and Supplies
ANNEX G -PUBLIC WORKS DEPARTMENT
Appendix 1 -Expedient Shelter Construction Techniques
Appendix 2 -Upgradable Shelter Lists
ANNEX H -SOCIAL SERVICES
ANNEX I -RADIOLOGICAL DEFENSE
CRISIS RELOCATION
ANNEX A -DIRECTION AND CONTROL
Appendix 1 -City/District Organizational Chart
Appendix 2 -Emergency Public Information
Tab A -EPI for Residents
Tab B -EPI for Relocatees
ANNEX B -LAW ENFORCEMENT
Appendix 1 -Law Enforcement Organization
Appendix 2 -Vehicle Identification
Tab A -Windshield Marker
ANNEX C -FIRE SERVICES
ANNEX D -MEDICAL AND HEALTH
Appendix 1 -Medical and Health Organization
ANNEX E -RECEPTION AND CARE
Appendix 1 -•Reception Center Operations
Tab A -Registration Form
Tab B -Mass Care Tally
Tab C -Secondary Processing Information Form
Tab D -Lodging Tally
Tab E -Mass Feeding Tally
Tab F -Fallout Shelter Tally
Appendix 2 -Reception and Care Checklist
Appendix 3 -Mass Feeding and Food Distribution
Tab A - .Feeding Locations
Tab B -Organization
Tab C -Food Distribution Points
Tab D -Ration Card
Appendix 4 -R&C Shelter List
ANNEX F -SHELTER OPERATIONS
_Appendix 1 -Shelter Operations Checklist
Appendix 2 -Shelter Management Organization
ANNEX G -SHELTER ENGINEERING
Appendix 1 -Shelter Engineering Checklist
ANNEX H -R&C DISTRICT RESOURCE MANAGEMENT
Appendix 1 -Resource Control Group Checklist
Appendix 2 -Augmentation Requirements
Section V -RESOURCE MANUAL
APACHE JUNCTION
EMERGENCY -OPERATION PLAN
Section I -Basic Plan
I .General
A.Authorities/References.The following are the principal
authorities and references concerned with Comprehensive Emergency
Management Programs for the State of Arizona,and the City of
Apache Junction.
1.Federal Civil Defense Act of 1950,as amended,and Public Laws
81-920,93-288,and 44CFR205.
2.Defense Civil Preparedness Agency,(DCPA)Circular No.75-4,
"NCP Planning,"August 4,1975.
3.FEMA Publication,TR 82,"High Risk Areas,"April 1979.
4.Chapter 2,Title 26,Arizona .Revised Statutes (ARS)as
amended.Chapter 1,Title 35,Arizona Revised Statutes as
amended.
5.Arizona Nuclear Civil Protection - -Nuclear Attack Plan (ANCP-
NAP),November 1976.
6.State of Arizona Emergency Plan (Resource Management),January
1966.
7.Arizona Nuclear Civil Protection - -Crisis Relocation Plan,
(ANCP-CRP),April 1979 (Interim).
8.State of Arizona,Emergency Response Plan (Peacetime Disasters)
1982.
9.Pinal County Emergency Operations Plan.
10.Apache Junction City Ordinance October 1,1985.
B.Maps
1.General Highway Map,State of Arizona,Arizona Department of
Transportation.
2.General Highway Map,Pinal County,Arizona,Arizona Department
of Transportation.
3.City Maps.
1
C.Situation,Hazards Analysis
1.All areas within the City are vulnerable to the adverse effects
of natural,man caused and war related disasters which may
result i n loss of life,social disruption and property damage.
Continued population growth,urban developement and
technological advances will increase vulnerability.
2.Disaster occurrences i n the past have necessitated the
declaration of a Local Emergency by the City Council.
3.The following i s a summary of the possible hazards that have the
potential to disrupt causing damage and creating casualties i n
Apache Junction.
Floods/Dam Failure Water Supply Failure
Major Fire Hazardous Materials
Highway Accidents Nuclear Attack
High Wind Damage
a.Floods
Floods,most of which are caused by local thunderstorms,
are the most frequent severe natural hazard i n Apache
Junction.During the summer,local thunderstorms occur
frequently.Flashing i s a problem i n most areas of the
city including transportation routes.Most areas within
the city limits lie m e the 100 year or 500 year
floodplain.
b.Major Fire
Major structural fires and wildland fires are potential
disasters i n many communities throughout the state.
Wildland fires are especially disastrous in communities
surrounded by forests.
c.T ensportation Accident/Mass Casualty
Major highway accidents could occur on any of the many
Federal,state,county roads or city streets causing death
or suffering.These accidents could impose a burden on
hospitals that are not properly prepared for a large
confusion of accident victims.
d.Water Supply Failure
Water supply failure can be caused by breakdown of
equipment,nature disorder or by pollution.
2
e.Hazardous Materials
The manufacture,transport,storage,use and disposal of
hazardous materials creates a substantial risk that
periodic loss of control of such materials will occur.
Generally,such events are confined to a localized area;
however,they can present considerable risk to the lives,
property,and environment of the people in Apache Junction.
f.Nuclear Attack
A deteriorating international situation could result in a
presidential directive to the governor,requiring
relocation of the population.The directive would be
issued under such circumstances that relocation could be
accomplished prior to the initiation of a nuclear attack
upon the United States.
II.Mission
To ensure effective and coordinated planning and response efforts at all
levels of government and the private sector to minimize damage to
property and alleviate hardship and suffering to the affected
population.
III.Operations
A.Concept
1.Disaster response is the utilization of available public and
private resources to minimize damage,and alleviate hardship and
suffering caused by the occurrence of any/all disasters.
Effective response requires coordinated planning by all levels
of government and the private sector.
2.The Mayor or the Council will proclaim a local emergency for
their respective jurisdiction when an emergency situation is
likely to be beyond the control of the political subdivisions
and the combined efforts of the state,county and city are
considered essential for an effective response.
3.When a local emergency i s proclaimed,the Mayor or the City
Council shall govern by proclamation and shall impose all
necessary regulations to preserve the peace and order,
including but not limited to:
3
a.Imposition of curfews i n all or portions of the political
subdivision.
b.Ordering the closing of any business.
c.Closing to public access any public building,street or
other public area.
d.Calling upon regular or auxiliary law enforcement agencies
and organizations within or without the political
subdivision for assistance.
e.Requesting mutual aid from other political subdivisions.
f .Other commitments of local resources i n accordance with
local emergency plans.
4.A State of Emergency may be proclaimed when conditions of
disaster or extreme peril exist and appear likely to become
beyond the response capabilities of.the affected community or
county government and state assistance i s necessary.Assistance
from the county or state level of government i s predicated on
total commitment or resources of the affected local
jurisdiction.The chief officials of the affected political
subdivision will initiate a request for assistance from the
Pinal County Board of Supervisors who i n turn will request
assistance from the Director,Division of Emergency Services
when State assistance i s deemed necessary.The Director will
advise the Governor of the situation and the Governor will,as
appropriate,declare a State of Emergency.Upon execution of
the declaration,the Arizona Division of Emergency Services
Director,will initiate a response by notifying the appropriate
resource agencies.
5.I f the Arizona National Guard has not been activated,requests
for assistance from the State Division of Military Affairs will
be forwarded through the Director,Division of Emergency
Services.The Director will evaluate the request and make
appropriate recommendations to the Governor or,i f the National
Guard has been activated,relay the request to the Division of
Military Affairs.
6.A Presidential declaration of an "Emergency"may be requested
by the Governor t o meet specific needs t o save lives,protect
property,health and safety,or avert or lessen the threat of a
disaster.This i s specialized direct assistance to meet a
specific need which must be stipulated by the state i n Federal-
State Agreement for Emergenices.Requests from local
governments will be directed through the Director,Division of
Emergency Services,to the Governor,who will request an
Emergency declaration by the President.Such requests will be
through the Regional Director,Region IX of the Federal
Emergency Management Agency.
7.I f the President declares a Major disaster,Federal assistance
will be coordinated by the Federal Coordinating Officer (ECU),
who will be appointed by the Associate Director of FEMA,
pursuant t o a Federal -State Agreement for Major Disasters.Such
an agreement will be executed by the Governor,acting for the
State,and the Regional Director of FEMA,acting for the Federal
Government.
8.The Presidential Declaration of an Emergency or Major Disaster
may,during the emergency stage of a disaster,make available:
a.Emergency mass care,i f not provided by the Red Cross.
b.Emergency debris clearance,limited to the clearance of debris
to save lives and protect property and public health and
safety.
c.Emergency protective measures,including but not limited t o
search and rescue,demolition of unsafe structures,warning of
further risks and hazards,public information on health safety
measures and other actions necessary t o remove or to reduce
immediate threats to public health and safety,or to public
property,or to private property when i n the public interest.
d.Emergency restorative work,including emergency repairs to
essential utilities and other essential facilities as necessary
to provide for their continued operation.
e.Emergency communications,intended to supplement but not
replace normal communications that remain operable.
,9.During the recovery stage of a disaster,and only when a Major
Disaster has been declared,the Federal Emergency Management
Agency will prepare for administration of the President's
Disaster Relief Program in the affected area.Disaster assis-
tance is usually cost shared 75 percent Federal 25 percent State
and local.Two major categories of benefits --Individual
Assistance,which directly provides for the basic needs of
citizens,and Public Assistance,which provides grants to local
and state governments for the disaster relief needs of the
community may be made available.
a.Individual Assistance,includes temporary housing,disaster
loans,Federal Income Tax Assistance,legal and consumer
aid,unemployment benefits,food stamps,psychological
counseling and grants to individuals and families.
b.Public Assistance,includes loans to the community and
grants for repair and restoration of facilities such as
streets,roads,bridges,public utilities,public buildings
and private nonprofit facilities.
10.Disaster preparedness and response activities will be in
accordance with the stages characteristic of most disasters as
follows:
a.Pre -emergency Stage.This stage includes periods of normal
governmental operations without threat or imminence of
disaster impact.
b.Emergency Stage.Conditions exist which could result or
have resulted in disaster impact.This stage includes:
(1)Pre -impact.Conditions exist which are indicative of•or potentially may result in disaster.
(2)Impact.Damage and/or casualties are resulting from a
disaster.
c.Recovery Stage.Emergency operations have ceased,and
relief and rehabilitative measures can be undertaken to
assist in returning the community to normalcy.
B.Organization
The City Emergency Response Organization shall be as follows (See
Figure 1):
1.The Mayor,as Chief Executive exercises overall direction of
city response.
2.The Apache Junction Emergency Council consists of (if one i s
appointed):
a.Mayor/City Council
b.Apache Junction City Attorney
c.Apache Junction City/Manager
d.Apache Junction Emergency Services Coordinator
3.I f the Mayor i s inaccessible,the Board Members or the Council
will issue a Local Emergency Proclamation.The Proclamation i s
forwarded expeditiously to the County Director of Emergency
Services.
4.The Apache Junction City Coordinator of Emergency Services
coordinates the cooperative effort of all government agencies
including those of the Federal Government,the State and its
political subdivisions and provides the necessary direction of
Apache Junction City emergency response operations i n order to
alleviate suffering and loss resulting from disaster.
5.The head of each Apache Junction City department/agency
included i n this Plan as part of the Apache Junction Emergency
Response Organization,will assure continuity of emergency
planning efforts and the accomplishment of emergency functions
assigned herein.
6.Certain Apache Junction City departments,due to their day-to-
day functions and expertise,have the operational capability to
coordinate an Annex to this Plan and are desgnated as primary
agencies in Figure 2.
7.Certain Apache Junction City agencies,due to their day-to-day
functions,expertise and/or resources,have the capability t o
support a Primary agency i n accomplishing the mission assigned
i n an Annex to this plan,and are designated as support
agencies in Figure 2.
7
8.Private relief organizations will provide assistance within
their capabilities to the Apache Junction City Emergency
esponse Organization,as described i n the Annexes of this Plan.
C.Responsibilities
1.L (cal Government
a.Apache Junction City Government shall plan for a coordinated
mitigation of and emergency response to disasters,i n
accordance with known local hazards,and local studies of
vulnerability to disasters.
b.Local governments have the hesponsibility to respond to an
emergency situation to the full exent of available
resources.Neighboring jurisdictions should provide mutual
aid i n accordance with agreements.
2.State Government
The Division of Emergency Services,within the Department of
Emergency and Military Affairs,i s responsible for developing
and coordinating plans for the effective utilization of all
available resources to augment personnel and capabilities of
the State's political subdivisions i n response to all
disasters.
IV.Implementation
(See Master Checklist of Responsibilities and Actions,Section II,
Annex A,Appendix 3.)
V.Continuity of Government
A.Line of Succession
1.The final responsibility for all emergency managment belongs to
the elected officials comprising the City Council.The Council
is responsible for all policy level decisions.Line of
succession as prescribed by ARS 11-213 and/or City ordinance
may be as follows:
a.Mayor
b.Members of the Council
c.Police Chief
d.Fire Chief -Apache Junction Fire District
8
2.Upon plan execution,the Mayor will exercise overall direction
of Apache Junction response organizations.The Mayor will
exercise direction and control of respective resources through
the emergency staff operating the Emergency Operations Center
(EOC).
3.The Apache Junction Coordinator of Emergency Services,on
behalf of the Mayor,will coordinate operations of the City
Emergency Response Organization.
B.Administrative
1.Apache Junction Emergency Services will,i n coordination with
Primary agencies,review and revise this Emergency Response
Plan as required.Also,each agency will review and update
internal plans and procedures i n support of this plan as
required.
2.Each Apache Junction agency involved i n disaster response
operations will maintain operational control over its
personnel,equipment and supplies at all times.A system of
record keeping will be established to document personnel and
resource commitment t o disaster response.Refer to FEMA DR &R
series publication.
3.Members of the Apache Junction Emergency Response Organization
will submit Situation Reports at the request of the Coordinator
of Emergency Services i n order t o provide pertinent information
regarding response operations or unusual occurrences.
Situation Reports may be by telephone,radio or messenger.
Verbal reports should be documented by the sender i n order t o
allow for subsequent operational evaluations.
4.Members of the Apache Junction Emergency Response Organization
will submit After -action Reports after a local emergency in
order to evaluate and improve existing plans and procedures at
all levels of government.
C.Training and Exercises
1.The Apache Junction Director/Coordinator of Emergency Services
will work in close coordination with the County Emergency
Services to determine the availability of,and provide
appropriate training for,members of the City Emergency
Response Organization and.other emergency response personnel.
2.The Apache Junction Director/Coordinator of Emergency Services
will coordinate and conduct periodic exercises to test
appropriate portions of this plan.
D.Preservation of Records
Preservation of important records and measures to ensure
continued operations and reconstitution,i f necessary,of local
government during and after catastrophic disasters or national
security emergencies are also covered i n the appropriate
annexes.
r 'glare I t o Dais,t;1.111
EMERGENCY RESPONSE ORGANIZATION
CITY COUNCIL/
MAYOR
PRIVATE RELIEF
ORGANIZATIONS
AMERICAN RED CROSS
SALVATION ARMY •
.EPICENTER FAMILY.SERVICES
ELKS LODGE
VFW
AMERICAN LEGION
PRIVATE CHURCHES •
FlRE DEELMENT
POLICE DEPARZIENT
HEALTH DEPARMlnYT
DEPT. OF PUBLIC WORKS
PLANNING DEPARTMENT
CITY ATTORNEY
FINANCZ DEPARTMETT
SUPT.OF SCHOOLS
11
Figure 2 to Basic Plan
PRIMARY AND SUPPORT RESPONSIBILITES
APACHE JUNCTION AGENCIES/DEPARTMENTS
FUNCTION
PRIMARY
AGENCY
SUPPORT
AGENCY
DIRECTION & CONTROL
LAW & ORDER
FIRE SERVICES
EMERGENCY MEDICAL & HEALTH
MAYOR/CITY MANAGER
POLICE DEPARTMENT
FIRE DEPARTMENT
HEALTH DEPARTMENT
EMERGENCY SERVICES
ENGINEERING/HIGHWAY
HEALTH DEPARTMENT
HOSPITALS
EVACUATION
SHELTER
PUBLIC WORKS & ENGINEERING
RESOURCE MANAGEMENT.
WARNING/PUBLIC INFORMATION
RECOVERY
MITIGATION
POLICE DEPARTMENT
RED CROSS
HIGHWAYS DEPARTMENT
EMERGENCY SERVICES
MAYOR
FINANCE DEPARTMENT
EMERGENCY SERVICES
FIRE DEPARTMENT
SCHOOL DISTRICT
EMERGENCY SERVICES
PLANNING DEPARTMENT
ADMINISTRATION
EMERGENCY SERVICES
PLANNING DEPARTMENT
12
344-0U1
A C R O N Y MS
I
A
ACC -Arizona Corporation Corn mission
ADES -Arizona Division of Emergency Services
Al)HS -Arizona Department of Health Services
AU OT -Arizona Department of Transportation
ARC -American Red Cross
ARRA -Arizona Radiation Regulatory Agency
BE -Bureau of Explosives
CA -Capability Assessment
CAP -Civil Air Patrol
CEM -Comprehensive Emergency Management
CHEMTREK -Chemical Transportation Emergency Center
CHRIS -A four volume system containing information on chemicals, physical
and toxological properties of hazardous chemicals
CIS -Chemical Information System
COGS -Council of Governments
CRP -Crisis Relocation Plan
CVSS -Com mercial Vehicle Safety Specialist
DA -Damage Assessment
DAC -Disaster Application Center
D&C -Direction and Control
DEFCON -Defense Readiness Condition
DES -Department of Economic Security
DPS -Department of Public Safety
DPW -Department of Public Works
DSK -Damage Survey Report
344-001
EBS -Emergency kiroadcast System
EMP -Electromagnetic Pulse
EMS -Emergency Medical Services
EUC -Emergency Operating Center
EUP -Emergency Operations Plan
EPA -Environmental Protection Agency
EPI -Emergency Public Information
ES/CD -Emergency Services/Civil Defense
FE M A -Federal Emergency Management Agency
FIRM -Flood Insurance Rate Map
HAGS -Hazardous Assessment Computer System
IE MS -Integrated Emergency Management System
KT -Kiloton Energy
1I
344-001
NAN -Notification and Alert Network
NA WAS -National Warning System
NFS -National Faliout Survey
N HV -Natural Hazard Vulnerability
NUR AD -North American Air Defense Command
NR C -Nuclear Regulatory Coin mission
0
OHM -TADS -EPA Office of Hazardous Materials
Technical Assistance Data System
PF -Protection Factor
PI -Public Information
PIO -Public Information Officer
PPP -Population Protection Planning
PST N -Pesticide Safety Team Network
R -R oentyen
RAC -Reception and Care
RACES -Radio A hi ateur Civil E meryency Services
RADEF -Radioloyical Defense
R CC -Reception and Care Center
ROD -Radiological Defense Officer
REAT -Radiological Emergency Assistance Team
R M -Radiological Monitor
R MS -Radiological Monitoring Station
i
344-Oul
SC H -Shelter Complex Headquarters
SUP -Standing Operating Procedures
TCP -Traffic Control Point
i v
344-001
G L O S S A R Y O F T E R M S
A
Air Burst -The explosion of a nuclear weapon at a height so that the expanding fireball
does not touch the earth's surface when the luminosity is at a maximum (in the second
pulse).
Alert Signal -See attention signal.
Allocation -(In -Place Shelter Planning.)
General -The process of allocating areas of population to areas of
shelter concentrations.
Specific -The process of allocating geographically, defined areas
of population to a specific shelter facility.
Alpha Particle -A charged particle having a mass and charge equal in magnitude to a
heliu m nuclei which originates in the nucleus of an atom.
American Red Cross (AR C)-A quasi -governmental agency responsible for relief of
suffenng and welfare actwitles, which operates under a Congressional charter.Interna-
tionally, it operates in accordance with the Geneva Treaties.
Annex -Annexes from the supporting foundation for the generalities stated in the Basic
Plan.Annexes, with Appendices, Tabs, etc., spell out in detail the functions identified as
necessary to support the C E M Program.
Appendix -See annex.
Arizona Corporation Corn mission (ACC)-Exercise state regulatory and enforcement
authority over domestic public service corporations and licenses.
Arizona Department of Health Services (AD HS)-The state agency concerned with the
total health needs of the people of Arizona to include environmental monitoring.
•
Arizona Department of Public Safety (DPS)-The law enforcement agency responsible
for patrolling state highways and enforcing state highway rules and regulations; Highway
Patrol.D PS is the state corn munications center for activities related to Hazardous
Materials Incidents/E mergencies.0 PS notifies appropriate state agency(ies).
Arizona Department of Transportation (AD OT)-The state agency having exclusive
control and jurisdiction over the state transportation system.
Arizona Division of Emergency Services (AD ES)- The state agency responsible for coord-
inating disaster relief and response during emergencies requiring State and/or,Federal
assistance.
Arizona Radiation Regulatory Agency (AR R A)-Responsible for the conduct of statewide
radiological health and safety programs in Arizona.
Arizona State Land Department -Responsible for the management of 9.6 million acres of
trust lands granted to the State of Arizona by the U.S.Congress for the purpose of
supporting certain public institutions.
Attack Warning -A civil defense warning that an actual attack against this country has
been detected.
Attack Warning Signal - A three -to -five minute wavering tone on sirens or short blasts on
-horns or other devices,which is repeated.When sounded, an actual attack against this
country has been detected, and protective action will be taken immediately.As a matter
of national civil defense policy, the attack warning signal shall be used for no other
purposes and have no other meanings.
Attention (or Alert) Signal -A three -to -five minute steady tone, sounded strictly at the
option and on the authority of local government officials.The signal may be activated
for natural or man-made disasters as local authorities may determine, and may also be
used to call attention to essential emergency information.Use of the attention or alert
signal should always be accompanied by a public explanation and instructions to the
public over local broadcast stations or by other means.
•
Attenuation,Radiological -The decrease in intensity or nuclear radiation caused by a
barrier such as metal, concrete or dirt.The density and thickness of the barrier and the
energy passing through the barrier determine the amount of attenuation or decrese.
Barrier Shielding,Radiological -Shielding gained by interposing a physical harrier
between a given point and radiation source.
Beta Particle -A charged particle having a mass and charge equal in magnitude to an
electron which originates and is emitted from the nucleus of an atom.
Blast Wave -A sharply defined wave of increased pressure rapidly propagated through a
surround medium from a center of detonation or similar disturbance.
Bureau of Explosives (BE)-Provides information and assistance in handling railroad
accidents involving hazardous materials.
Capability Assessment (CA)-Asks questions to determine a local jurisdiction's ability to
prepare for and respond to emergencies.
Census Tract -A nonpolitical,goegraphical subdivision within a city, town, county, or
other political jurisdiction; it is used by the U.S.Bureau of Census as a convenient and
flexible unit for surveying and aggregating population, housing, and other demographic or
economic statistics.In most instances, a tract corresponds to a Standard Location Area.
Central Morgue -A facility designated by the Medical Examiner to receive and process
fatalities.
v i
344 -001
Certified Fallout Shelter Analyst -An architect or engineer who has successfully com-
pleted a course on shielding analysis and has been certified to analyze data in connection
with NFSS, or to design fallout shelters and ascertain their protection factors.
Chemical Information System (CIS)-This CIS is a collection of scientific data bases
available through an interactive computer system.The information system can provide
numeric data on over 116,000 chemical substances.
Chemical Transportation Emergency Center (C HE MTR E K)-Provides immediate advice
for those personnel at the scene of a chemical spill,provides contact with the
shipper! manufacturer of the chemicals involved.
Chief of Medical Staff -The physician designated to head the medical staff.Also called
the Medical Director.
Chlorine Institute -Provides information and assistance in dealing with vinyl chloride
emergencies.Contact through C H E MT R EK.
Civil Air Patrol (CAP)-Nongovernmental organization that provides aircrafts and pilots
to support the CE M program.
Corn mercial Vehicle Safety Specialist (CVSS)-A Department of Public Safety employee
who is specially trained to handle hazardous materials incidents.
Comprehensive Emergency Management (CEM)-An all inclusive approach in combining
the four phases of management,which are 1)Mitigation:those activities which elimin-
ate or reduce the probability of disaster, 2) Preparedness:those activities which govern-
ments,organizations,and individuals develop to save lives and minimize damage;3)
Response:to prevent loss of lives and property and provide emergency assistance; and 4)
Recovery:short and long term activities which return all systems to normal or improved
standards.
Congregate Care Facilities -Public or private buildings in the reception areas that may
be used to lodge and care for evacuees.Generally,assigned space is approximately 40
square feet per person.The facility may or may not meet criteria for designation as
"fallout shelter".
Contamination,Radiological -The deposit of radioactive material on the surfaces of
structures, areas, objects or personnel following a nuclear explosion.
Crisis Relocation Plan (CRP)-The contingency plan designated to move populations
from high hazard areas to those of lower hazard and to provide for their well being (i.e.,
congregate care housing, feeding, fallout protection, etc.).
Damage Assessment (DA)-The appraisal or determination of the actual effects resulting
from any disaster.
Damage Classification -For the purpose of reporting damage assessments, damage to
structures, or objects has been divided into three categories:
Severe Damage -A degree of damage that precludes further use of the
structure or object for its intended purposes without essentially complete
reconstruction.
vii
Moderate Damage -A degree of damage to a structure that precludes
effective use of the structure unless major repairs are made.
Light Damage -A degree of damage to structures resulting in broken
windows, slight damage to roofing and siding, blowing down light interior
partitions, and slight cracking of curtain walls.Damage which does not
prevent use of equipment or installations for the purposes intended.
Damage Estimation-Forecasting the probable effects of any disaster upon the
human and material resources located in a specified area.
Damage Limitation -The capability to limit damage to population and industrial capa-
city.In the event of nuclear war it is provided by the Strategic Offensive Forces, the
Continental Air and Missile Defense Forces and Civil Defense.
Damage Survey Report (DSR)-A report of damages or requirements caused by a major
disaster or emergency including location, description and estimate of required work.
Decay,Radioactive -The disintegration of the nucleus of an unstable element by the
emission of energy by charged particles and/or protons.
Declaration of Emergency -A document that permits the governmental entity to set
aside normal procedures of government in an emergency.
Decontamination, Radiological -The reduction or removal of contaminating radioactive
material from a structure, area, object, or person.
Defense Readiness Conditions (DEFCON)-A graded warning code which when accomp-
anied by a number signifies a different degree of defense readiness from normal operat-
ing status to maximum readiness.
Department of Public Works (DPW)-The city or county department responsible for all or
part of the following:streets/roads, sanitation, sewage, water, etc.
Direction and Control (D.& C)-Usually a single point where all information is received
and analyzed; where decisions are made, priorities established, and resources allocated.
Disaster -An occurrence threatening the health, safety, or property of a corn m unity or
larger area.Types include man-made, natural, or war -related; such as nuclear attack,
earthquakes, and floods.See Federal Disaster Act and Major Disaster definitions.
Major Disaster -Public Law 93-288, as amended, provides that any flood,
drought, fire, hurricane, earthquake, storm or other catastrophe in any
part of the U.S.which,in the determination of the President,is or
threatens to be of sufficient severity and magnitude to warrant disaster
assistance.
Natural Disaster - This includes droughts, flood, landslide, sleet and hail,
wind tornado, blizzard and earthquake.
Man Caused Disaster - This includes attack, internal disturbance, short-
ages and hazardous substance risk.
Peacetime Disaster -Peacetime disaster includes natural disasters as
well as explosions, nuclear acidents, aircraft crashes in populated areas,
etc.
viii
Disaster Analysis Group-The EO C people who keep track of the disaster, damage occur-
ring and possible hazard mitigation efforts.
Disaster Application Center (D A C)-A local center following a major disaster, staffed by
state and federal agencies to provide assistance to individuals.
Dose -A quantity (total or accumulated) of ionizing radiation experienced by a person or
Dose Rate -As a general rule, the amount of ionizing radiation to which an individual
T5711-11—e-Txposed,or which he would receive per unit of time.
Dose Rate Record -An individual record kept on all persons in shelters,R MS, critical
facilities and E 0 C's.
Dosimeter -An instrument for measuring and registering total accumulated exposure to
ionizing radiations.
Dosimeter Charger -An instrument used to reset a dosimeter to a beginning or zero
reading.
Electromagnetic Pulse (E M P)-Energy radiated by nuclear detonation which may affect
or damage electronic components and equipment.
Emergency -Any hurricane, tornado, storm, flood, high water,wind -driven water, tidal
wave, tsunami, earthquake,volcanic eruption, landslide,mudslide, snowstorm, drought,
fire,explosion,or other catastrophe in any part of the United States which requires
Federal emergency assistance to supplement State and local efforts to save lives and
protect property,public health and safety or to avert or lessen the threat of a major
disaster.For.the purpose of these regulations, an emergency exists when the President
so determines.
Emergency Broadcast System (EBS)-Consists of broadcast stations and interconnecting
facilities which have been authorized by the Federal Corn munications Corn mission to
operate in a controlled manner during a war, state or public peril or disaster or other
national emergency - as provided by the Emergency Broadcast System Plan.
Emergency Medical Disaster -Any incident which generates an emergency patient load
that exceeds the expanded emergency patient treatment capability of any of the
corn m unity's hospitals.
Emergency Operating Center (EOC)-The protected site from which civil government
officials (municipal,county,state and Federal)exercise direction and control in an
emergency.
EOC Information Officer -The official at the EOC who is responsible for preparing
releases to the media regarding casualties and situation sum manes.
Emergency Operations Plan (EOP)-A comprehensive, coordinated documented descrip-
tion of action to be taken or instructions to affected individuals and government
services,and private agencies stating what will be done in the event of an anticipated
emergency.The plan will state the method or scheme for taking coordinated action to
meet the needs of the situation.It will state the action to be taken by whom,what,
when and where based on predetermined assumptions, objectives and capabilities.
Emergency Planning Zone (EPZ)-Defined offsite areas for which emergency response
contingency operations are planned to protect the public health and safety in the event
of a fixed nuclear facility accident
Emergency Public Information (EPI)-Information which is disseminated primarily, but
not unconditionally,at the actual time of an emergency,and in addition to providing
information as such, frequently directs actions, instructs, and transmits direct orders.
E merge ncy Resolution -See Declaration of Emergency.
Emergency Services/Civil Defense -All activities and measures designed or undertaken
1) to minimize the effects upon the civilian population and Government caused, or which
would be cause, by Natural Disaster, technological incidents,man -caused disaster or an
attack upon the United States, 2) to deal with the immediate emergency conditions which
would be created by such events, and 3) to effectuate emergency repairs to, or to the
emergency restoration of vital utilities and facilities destroyed or damaged by such
events.
Environmental Protection Agency (EPA)-The Federal Agency responsible for
coordinating Federal activities related to inland discharges of oil and hazardous
substances.EPA Region IX is the on -scene coordinator for Arizona.
EPA Office of Hazardous Materials Technical Assistance Data System (OHM -TADS)-
The 0 HM -TADS is a computerized information retrieval file on more than 1,029 oil and
hazardous substances.The system is available to assist in identification of an unknown
spilled material from certain observations.Access to OHM -TADS is through the EPA
Regional Office.
Evacuee -The individual who is moved to a less hazardous area.Also,may be referred
to as a relocatee.
Executive Group -The policy group, the people who make the decisions, corn mit funds
and are ultimately responsible for the governmental response effort.
Fallout -The descent to earth of particles of dust made radioactive in the atomic cloud
73177-1ing a nuclear detonation.
Fallout Recording/Reporting Form -A predesigned form used by the EOC to record
fallout information.
Fallout Shelter Criteria -A Protection Factor (PF) of 40 or greater, a minimum of 10
square feet of shelter space, and 65 cubic feet of space per person, and at least 3 cubic
feet of fresh air per minute per person when capacity is based on minimum space
requirements.In unventilated underground space, 500 cubic feet of space per person is
required.To qualify for inclusion in the national inventory,a facility must afford
protection for at least 10 persons in a shelter area.T (qualify for normal stocking and
marking, it must afford shelter for at least 50 persons.
Federal Emergency Management Agency (FEM A)-It serves as the central point of
contact within the federal government for a wide range of emergency response activities
including planning,mitigation, response and recovery in crisis situations, whether natural
or technological, in peace and in war.
Fire Service -Those agencies responsible for preventing, suppressing or controlling fire,
leadir-7TFe-a l.•ch for,and rescuing of entrapped persons and assisting in evacuation of
affected area.
Forward Command Post -That area established by the initial responding Fire Depart-
ment Senior Officer situated at a location of his or her discretion, taking into account
the hazard involved, the accessibility and space requirements to marshal and manage the
personnel and material to control the hazard.The Forward Com mand Post serves as the
on -site corn munications and intelligence point to the EC C.
H
Hazard Area -Location in which persons are subject to injury or death by natural or
man-made causes.
Hazardous Assessment Computer System (HACS)-The computerized counterpart to
Volume 3 of the C H RIS.
Hazardous Materials -Substances or materials in original form or as waste and/or other
_substances or .materials identified •as hazardous waste as determined by the Secretary,
U.S.Department of Transportation;the Administrator,Environmental Protection
Agency;and the Director,Arizona Department of Health Services, to be capable of
posing an unreasonable risk to health, safety, property and the environment.Hazardous
materials include but are not limited to:
Explosives
R adioactive materials
Etiologic agents
Fla m m able liquids or 'solids
Combustible liquids or solids
Poisons or poisonous gases
Oxidizing or corrosive materials
Irritants
Compressed gases
Reactive materials
Carcinogens
Toxicants
Hospital Disaster Coordinator-The individual designated by the County Medical Officer
to report to the E 0 C, and to serve as medical corn m unity coordinator for disaster/emer-
gency operation.
Hospital Information Officer -The official at the hospital who is responsible for the
rapid collection of statistics concerning disaster victims, the notification of next of kin,
and the timely dissemination of information to the E 0 C.
xi
344- 001
Impact Period -The period during the emergency stage whereby governmental depart-
ments/agencies are responding to a disaster.
Ingestion Pathway Zone (IP Z)-The defined area of approximately 50 miles radius from
the facility within which food or potable water may become contaminated as a result of
a release of radioactive materials from the facility or to the atmosphere and within
which contamination control measures are implemented.
Initial Nuclear Radiation -Nuclear radiation (essentially neutrons and gam ma rays)
emitted from the fireball and the cloud column during the first minute after a nuclear
explosion.
In -Place Shelter Plan -The document (normally published in map form) enables a local
government to give its people the answers to questions, "Where do I go for shelter?" and
"What do I do?"when the warning sounds.The IPSP designates specific shelters to be
used by people working or living in specific areas of the com m unity, thus allocating the
people to the best available fallout protection.
Internal Radiation -Nuclear radiation (alpha and beta particles and gam ma radiation)
resulting from radioactive substances in the body.Important sources are Iodine 131 in
the thyroid gland, and Strontium 90 and Plutonium 239 in the bone.
International Bird Rescue -A private nonprofit organization that provides information
and assistance for care and cleaning of contaminated birds.
Kiloton Energy (KT)-T le energy of a nuclear (or atomic) explosion which is equivalent
to that produced by the explosion of 1 kiloton (1,000 tons) of TNT.
Local Government -(i) any county, city, village, town, district, or other political subdivi-
sion of any state;any Indian tribe or authorized tribal organization;or Alaska Native
village or organization, and (ii) any rural corn m unity or unincorporated town or village or
any other public entity for which an application for assistance is made by State or
political subdivision thereof.
Mitigation -Action taken which eliminates or reduces the probability of a disaster occur-
ring, or the effect of a disaster.
National Facility Survey (NFS)-The analysis of existing large buildings and subsurface
enclosures by architects and engineers qualified in fallout shelter analysis to identify
protected space suitable for use as public fallout shelter.
National Response Center -The NR C is the national communications center" for
activities related to pollution incidents.It is located in Washington,D.C.,Headquarters
of the U D CG.Notification of the spill incidents should be made by telephone or teletype
circuits.NR C notifies appropriate 0 DC.
National Warning System (NA WAS)-The Federal portion of the Civil Defense Warning
System, used for the dissemination of warning and other emergency information from the
Warning Centers oo Regions to Warnin vPoints in each State.
Natural Hazard Vulnerability (NHV) Survey - A survey, based on the needs of Population
Protection Planning,to determine the vulnerability of specified buildings to relevant
possible disaster agents, including earthquake, wind, tornado, flood, and hurricane.
N arth American Air Defense Corn mand (N 0 R AD)-The integrated United
States/Canadian corn mond responsible for defending the United States and Canada
against aerospace attack.Headquarters is located near Colorado Springs, Colorado.
Notification and Alert Network (NAN)-A dedicated telephone circuit linking various
facility (P V N GS) stations with stations in key government agencies.
Nuclear Radiation -Particulate and electromagnetic radiation emitted from atomic
nuclei in various nuclear processes.The important, nuclear radiations, from the weapons
standpoint, are alpha and beta particles, gam ma rays and neutrons.
Nuclear Regulatory Corn mission (NRC)-Provides information and assistance in handling
accidents involving radioactive materials.
0
Operations Group -Agency personnel who coordinate the effective application of the
available resources of the governmental entity.
Pesticide Safety Team Network (PST N)-Provides information and assistance for cleanup
and decontamination of pesticides and Class B poisons.Contact through C HEMTREK.
Plume -Release from the facility to the atmosphere which may contain radioactive
fission and activation products such as gaseous materials and/or both volatile and
nonvolatile solids.
Plume Exposure Pathway EP Z - The defined area of approximately 10 miles radius from
the facility within which protective action operations may be required to protect the
public from the effects of exposure to radioactive materials.
Poison Control Center -Provides information and assistance in emergency treatment of
exposed persons.
Political Subdivisions -Local governments, including but not limited to cities, towns,
incorporated corn m unities, counties, parishes and townships.
Population Protection Planning (PPP)-A program that provides all hazard planning
assistance to state and local jurisdictions.
xi i i
344-001
Pre --Emergency Stage -The period prior to a disaster or emergency,i.e.,normal
operations.
Pre -Impact Stage -The period in the emergency stage where emergency response
agencies/departments are readied for response actions.
Protected Space -An area of a building or other enclosure which provides protection
from fallout radiation.
Protection Factor (PF)- A number used to express the relationship between the amount
of fallout gam ma radiation that would be received by a person in a completely
unprotected location and the amount that would be received by a person in a protected
location.
Protection Factor Categories - The National Fallout Shelter Survey places each shelter
space in a category having the following minimum and maximum PF limits;
Category
0 ........................................10-19
1 ........................................20-39
2-3 ........................................40-99
4 ........................................100 -up
Public Information (PI)-General information the public has a right to know and the
media will insist be made available in regards to disasters/emergencies.
Public Information Officer (PIO)- The person responsible for releasing information to the
media and to the public regarding governmental operations and public information.
R AD EF Kit-Survey instruments used to detect and measure nuclear radiation in a loca-
tion affected by fallout.
Radiation - The emission and propagation of energy through space or through a material
medium in the form of waves;as electromagnetic and sound or elastic waves,and
corpuscular emissions.
Radio Amateur Civil Emergency Services (RACES)- An emergency service designed to
make efficient use of the vast reservoir of skilled radio amateurs throughout the Nation
in accordance with approved civil defense com munications plans.Many of the States and
local governments have federally approved RACES corn munications plans whereby radio
amateurs participating in these plans are permitted to operate equipment during an
emergency, or emergency condition.
Radiological Defense (Radef)-The organized effort, through warning, detection,and
preventive and remedial measures, designed to minimize the effect of nuclear radiation
on people and resources.
Radiological Emergency Assistance Team (REAT)-A team composed of personnel
trained in monitoring for radioactive materials, decontamination techniques, and radia-
tion control/protection.
Y V
Radiological Hazard - A dangerous event or circumstance that may occur as the result of
naturally caused radiation or from a man caused incident.
Radiological Instrument/Kit Distribution System -The system or plan detailing the
allocation of instru ments to specific shelters and their storage and distribution.
Radiological Monitor (R M)-An individual trained to measure, and record radiation dose
and dose rates;provide limited field guidance on radiation hazards associated with
operations to which he is assigned;and perform operator's maintenance of radiological
instru m e nts.
Radiological Monitoring -The procedure or operation of locating and measuring radio-
active contamination by means of survey instruments which can detect and measure
ionizing radiations.The individual performing the operation is called a monitor.
Radiological Monitoring Station (R MS)-A designated location responsible for accurately
measuring radiation intensities and relaying this information to a specific location such
as the E.O.C. during war or peacetime incidents.
Reception Area (formerly Host Area)-A specified area relatively unlikely to experience
direct weapons effects (blast of 2 psi or more, heat and initial nuclear radiation) from a
nuclear attack and designated for reception and care of hazard area evacuees.
Reception and Care (R AC)Area -An area safe from the direct effects of nuclear
weapon attack in which congregate care spaces are surveyed for potential use by
evacuees from risk areas in the event of attack (also, Host Area).
Reception and Care Center (R CC)-A designated facility capable of functioning as a
temporary congregate care center normally managed by the A merican Red Cross.
Recovery -Short-term operations to restore vital services to the corn m unity and provide
for the basic needs of the public.L crig-term record focuses on restoring the corn m unity
to its normal, or to an improved, state of affairs.
Recovery Stage -The stage in which the restoration of vital services to the corn m unity
are accomplished and basic needs of the public are provided following a disaster.
Reporting Station Log -A time -oriented record of all observations and corn munications.
Resource Control Group -A group consisting of private sector, industrial representatives
and governmental officials who will evaluate resource shortages and make recom menda-
tions to the executive group.
Resource Management -The concept of providing effective management of available
resources by government.
Roentgen (R)-A unit of exposure dose of gam ma (or X-) radiation.It is the amount of
absorbed dose equivalent to 87 ergs of energy per gram of air.
X V
Shelter
Shelter, ExRedient -A group fallout shelter constructed of an expedient basis in a
period of crisis.
Shelter, Fallout -A habitable structOre of space used to protect occupants from
fallout radiation.
Shelter, Improvised - Any shelter constructed in an emergency or crisis period by
individuals or single families, usually in or near their homes.
Shelter Area -The portion(s) of a shelter facility which contain(s) FE MA fallout shelter
criteria.(See Fallout Shelter Criteria.)
Shelter Complex -A natural grouping of shelter facilities defined for planning, adminis-
tration, and/or operational purposes.Normally, a complex will include a maximum of 25
individual shelter facilities within a circle of one-half mile diameter.
Shelter Complex Headquarters (SCH)-An individual shelter which serves on an inter-
mediate corn munications link between the E 0 Cand a prescribed number of shelters in a
geographical area.
Shelter Manager -The person who administers and operates a shelter facility by either
pretrained or emergent leadership.
Staging Area -Any area or facility serving as a base for the receiving of supplies or
equipment.
Standing Operating Procedures (SOP)-A set of instructions having the force of a
directive, covering those features of operations which lend themselves into a definite or
standardized procedure without loss of effectiveness.
State Emergency Response Plan -As used in Section 301(b) of the Act means that State
plan which is designated specifically for State -level response to emergencies or major
disasters and which sets forth actions to be taken by the State and local governments,
including those for i mplementing Federal disaster assistance.
State of Emergency -When conditions of disaster or extreme peril exist and appear likely
to become beyond the response capabilities.of the affected corn munity or county
government and state assistance is necessary.
Support Group -The major components of this group are the message center chief,
disaster analysis team and corn munications/radio personnel, all assisting in E 0 C staffing.
xvi
Traffic Control Points (TCP) -Places along routes that are manned by law enforcement
personnel to direct and control movement to and from the area being evacuated.
Triage Coordinator-That person -designated by each respective ambulance service to act
as the Liaison between the Triage Officer and the On -Scene Corn mander.
Triage Team -A team of physicians (supplemented by qualified medical personnel) repre-
senting the various medical treatment facilities,and medical services headed by a
physician who is organized, trained and equipped for deployment to disaster areas to sort
and route casualties for distribution to medical treatment facilities.
U.S.Air Force -Provides information and assistance in handling military munitions,
aircraft ejection systems, etc.
U.S.Army -Provides information and assistance in handling military munitions-
chemical/explosive.
U.S.Marine Corps -Provides information and assistance in handling military munitions,
aircraft ejection systems, etc.
Warning
(1)The alerting of emergency services forces and the public to the threat of
extraordinary danger and the related effects of both enemy caused and natural
disorders.
(2) Information disseminated by government to the public in the area affected by
the hazard that conditions exist which require protective action and which
•instruct those affected in the specifics of protective actions required.
Warning Paint -A facility that receives warnings and other emergency information over
NA WAS and relays this information in accordance with S ate and local emergency
operations plans.
Local Warning Point -A facility in a city, town or community which receives
warnings and activates the public warning system in its area of responsibility.
Weather Alert -Usually given as a "Watch" or "Warning" and is transmitted over N A WAS
COM munication system as well as corn mercial radio and TV to alert the public of possible
weather, i.e., tornado, flooding, flash flood, winter storm, etc.
Watch -Conditions exist which could lead to the occurrence of a specific weather
phenomena.The public should be particularly watchful and listen to their radio
and/or TV for further information.
Warning -A specific weather phenomena is reported, occurring or is about to
occur and the public should in mediately take protective actions.
xvi i
i
SECTION I I
ANNEX A - -DIRECTION AND CONTROL
ANNEX B - -LAW AND ORDER
ANNEX C - -FIRE SERVICES
ANNEX D - -EMERGENCY MEDICAL AND HEALTH
ANNEX E - -EVACUATION
ANNEX F - -SHELTER
ANNEX G - -PUBLIC WORKS/ENGINEERING
ANNEX H - -RESOURCES MANAGEMENT
ANNEX I --RECOVERY
ANNEX J - -MITIGATION
SECTION I I
ANNEX A:DIRECTION AND CONTROL
General
Situation
I .Government normally functions during emergencies in much the same
manner as in routine operations.Responsibility for the
performance of emergency functions is charged to agencies that
perform similar activities during routine operations.Where such
an alignment of emergency functions and routine operations is not
possible,the establishment of an emergency organization is
required.
II.Direction and control of government operations is the responsi-
bility of elected executive heads of government.During an
emergency the executive level exercises general direction and
control,establishes policy and exercises overall supervision of
the operation of government.
III.Government agencies function in much the same manner.During
emergencies,the agency head assumes responsibility for the
direction and control of the agency and all elements assigned to i t
for the performance of emergency functions charged to the agency in
emergency operation plans and procedures approved by the Executive.
IV.Government agencies are collectively subject to the coordinative
supervision of a manager or administrator during the routine
operation of government.Agencies conducting emergency operations
are subject to similar coordinative supervision from an emergency
operations center.
Mission
I .T cprovide for direction,control and coordination of city
resources and those of the politicial subdivisions during emergency
operations.
II.T censure the efficient use of all resources and to protect lives
and property of the citizens of Apache Junction within legal and
financial constraints.
A-1
Operations
I .Concept
A.Axis of Direction,Control and Communications
1.Apache Junction emergency government exercises general
direction and control of assisted political subdivisions
and specific direction and control of all operating forces.
2.Direction and control activities are channeled to and from
the Emergency Operations Center (EOC).
3.The axis of communications i s EOC to city subdivisions and
operating forces.
B.EOC Locations
1.Primary EOC:Police Station,1001 N.Idaho.
2.Alternate EOC:Fire Station #2,3955 E.Superstition.
3.Field Command Post:When necessary,the Emergency Services
Coordinator will establish a field office i n the emergency
area.
II.Organization
•A.Control of emergency operations i s the responsibility of the
Mayor or his successor.The Chief Executive will manage an
organization of Support and Emergency Services elements,as
shown i n Appendix 1 to this Annex.
B.The number of personnel assigned t o the positions shown i n
Appendix I will vary somewhat.
III.Responsibilities
A.Establishment of Emergency Operations Centers (EOC)
1.Emergency personnel will be irotified t o mobilize through
established warning mechanisms.
2.EOC's may be partically or fully manned as information
becomes available regarding the situation.
3.I f the primary EOC cannot be utilized,response will be
conducted at the alternate EOC.
4.A Field Command Post will be established i f conditions
warrant.
A-2
B.EOC Activities and Elements
1.Predisaster Period.The EOC need only keep ready for
activation status,with plans and procedures available,
maps,charts,ready information,warning and communication
system operational and staff assignments made and
understood.
2.Impact Period.The EOC should be fully activated and made
operational at the direction of the Mayor or designated
representative.Operation will continue on two 12 -hour
shifts or three 8 -hour shifts as the situation dictates and
at the discretion of the Mayor and availability of
personnel.
EOC operations will vary considerably depending on the
nature and extent of the disaster.Obviously EOC
operations for a hazardous material incident will differ
greatly from that of a war -related relocation effort.
The EOC will remian in operation until response and
recovery needs can be met by Apache Junction city agencies
on a routine basis.
C.EOC Functions
The Apache Junction EOC will be supervised by the Mayor who
will designate a supervisor for the additional shift(s).He
will coordinate the activities of the:
1.Executive Group
The executive group is generally the policy group.The
people who make the tough decisions,commit funds and are
ultimately responsible for the city response effort.
2.Operations Group
The group of agency liaison personnel who coordinate the
effective application of the available resources of the
city.
3.Disaster Analysis
The group of EOC people who keep track of the disaster,
damage occurring and possible hazard mitigation efforts.
This group also assists the Executive Group in developing
the information necessary when requesting disaster
A-3
345-005
declaration and assistance from the County and State
level.The group will establish and maintain records of
expenditures for both personnel and resources.
4.Resources Control Group (When Required)
Group from the private sector,industrial representatives
and governmental officials who will evaluate resource
shortages and make recommendations to the Executive Group
on solutions.
Implementation
I .Declaration of an Emergency
A.Appendix 2 shows sample declarations of local emergency and sample
application for Governor's Disaster Proclamation.I t i s essential
that each executive head of government proclaim a local emergency
for their respective jurisdiction.The declaration i s the vehicle
by which assistance can be obtained from county,state,federal and
laterally.The written declaration should be forwarded from City
t o County to State by the most expedient means known.
B.In brief,a local government experiencing a disaster should declare
an emergency and ask for assistance from the county,which i n turn
petitions the state,which i n turn petitions the federal government
for assistance when the disaster i s of such magnitude that i t i s
beyond the respective level of ability t o respond.
Responsibilities and Actions
Appendix 3 i s a major checklist of responsibilites and actions for all
key agencies to include the preemergency,emergency and recovery
stages.
III.Warning and Notification
See Appendix 4 to this Annex.
•IV.Public Information/Emergency Public Information
See Appendix 5 to this Annex.
APPENDICES:
1.EOC Organization
2.Sample Declaration of Emergency
3.Master Checklist of Res-
ponsibilities and Actions
4.Warning and Notification
5.Publi bInformation/Emergency Public
Information
Appendix 1 t o Annex A
EOC ORGANIZATION
ELEMENTS
STAFFING
SHIFT I SHIFT 2
A.EXECUTIVE GROUP
Chief Executive
Legal/Public Information
Emergency Services Director
1
1
1
1
1
B.OPERATIONS GROUP
Operations Chief 1 1
Fire 1 1
Law Enforcement 1 1
Public Works/Engineering 1 1
Health &Medical 1 1
Volunteer Agency Coordinator 1 1
C.DISASTER ANALYSIS GROUP
Group Chief 1 1
City Assessor 1 1
Building Superintendent 1 1
Public Works/Engineering Dept.1 1
D.SUPPORT GROUP
Admin./Message Center Chief
Communications/Radio
TOTAL
1 1
1 1
15 12
D.Resource Control Group*
Will convene as a group as required by a specific shortage to advise the
Chief Executive of actions required.The group will be made up of
representatives of the industry i n which a shortage has developed,i.e.,
fuel,electrical,and water.
*If Appointed and Available
OPERATIONS GROUP
OPERATIONS
LAW AND ORDER
FIRE AND RESCUE
MEDICAL AND HEALTH
PUBLIC WORKS
SHELTER OPERATIONS
RECEPTION AND CARE
ORGANIZATION
EXECUTIVE GROUP
MA Y O R
COUNCIL MEMBERS
EMERGENCY SERVICES COORDINATOR
PUBLIC INFORMATION OFFICER
DISASTER ANALYSIS GROUP
DISASTER ANALYSIS GROUP
GROUP CHIEF
RADIOLOGICAL DEFENSE
SECTION
DAMAGE ESTIMATION/
ASSESSMENT SECTION
RESOURCE CONTROL GROUP
RESOURCE GROUP CHIEF
CHIEF
FOOD
FUEL
HEALTH/MEDICAL &
PHARMACEUTICALS
TRANSPORTATION
CONSTRUCTION
EQUIPMENT SUPPLY
A-1-2
APACHE JUNCTION CITY GOVERNMENT
OPERATIONS TASK RESPONSIBLE POSITION TILE
A.Executive Group:
Group Chief Mayor
Legal Advisor City Attorney
Emergency Operations Coordinator,Emergency Services
Advisor
Public Information Officer Station Manager,Radio Station
B.Operations Group:
Operations Group Chief
Law and Order
Fire and Rescue
Medical and Health
Public Works
Reception and Care
C.Disaster Analysis Group:
Group Chief
City Administrator
Police Chief
Fire Chief
City Health Official
Director,Department of Public
Services
Volunteer Agency
Welfare/Social SErvices
Finacne Director
Radiological Defense Officer
(if required)
Damage Estimation/Assessor
Assessment
Building Superintendent
Public Works/Engineering Department
A-1-3
D.Resource Control Group:As Required by Disaster
Group Chief Director Management Services
Food (Food Retailers/Wholesaler)
Fuel (Retailer/Wholesaler)
Health/Medical &Hospital/Clinic/Drug Company
Pharmaceuticals Pharmaceutical/Drug Wholesale/Retailer
Transportation School Districts
Bus Company
Construction Equipment/
Supply
Contractors
Lumber
A-1-4
Appendix 2 to Annex A
SAMPLE
CITY EMERGENCY RESOLUTION
WHEREAS,the unusually strong earthquake of 19 and
the fires therefrom have caused the death of persons and extensive damage
or destruction to private property and to the many public facilities,streets,
and roads of the City/Town of ;and
WHEREAS,the earthquake has resulted in a condition of extreme peril to the
health and safety of many citizens;and
WHEREAS,the Mayor of the City/Town of is authorized by
resolution to declare a Local Emergency;
NOW,THEREFORE,i t is hereby declared that an emergency now exists in
City/Town of ;and
I t is further ordered that during the existence of said emergency,local
government agencies assigned emergency roles in the City/Town
of Emergency Plan are an Emergency Organization and the
City/Town of Emergency Plan is hereby activated and in
effect until further notice.
DATED:Mayor
City/Town of
A- 2- 1
The Honorable
SAMPLE
APPLICATION FOR GOVERNOR'S DISASTER PROCLAMATION
Governor,State of Arizona
State Capitol
Phoenix,Arizona 85007
through County
Dear Governor
I .A disaster situation exists in due t o
(detailed explanation of circumstances)
2.Unless remedial action i s taken to correct the present conditions,
results will be as follows:
a.(Include statement of manner i n which persons and property will be
affected;
b.number of people affected;economic impact;
6.potential health hazards, •etc.)
3.Action has already been taken by the Government of (political
subdivision)to meet the emergency at a cost of $.These
expenditures have accomplished the following:
a.
b.
C.
4.The additional funds required to accomplish minimum essential work are
estimated to be $.The additional funds will permit the
following projects to be completed:
A-2-2
a.$
b.$
C.$
5.Possible alternate solutions or temporary expediencies could be accom-
plished for approximately $.These would consist of the
following projects:
a.$
b.$
c.$
6.(Statement of availability of funds i n political subdivision for
emergency work.Attach affidavit executed by appropriate official of
political subdivision.)
7.I t i s respectfully requested that you issue a proclamation declaring
that a state of emergency exists in (political subdivision)under
provisions of Section 35-192,ARS,and authorize funds i n the amount of
to be expended to alleviate the condition.
/S/(officials of political subdivision)
Attachments:(as appropriate)
Maps
Affidavits
Engineering Data,Etc.
A-2-3
Appendix 3 t o Annex A
MASTER CHECKLIST OF RESPONSIBILITIES AND ACTIONS
General
I .Local Government/Emergency Services
A.Upon receipt of notification of a disaster the Emergency
Services Director or his alternate will activate the Emergency
Operations Center (EOC).Notify Chief Executive and determine
probable risk area.
B.Alert local officials or volunteer agencies to open
predesignated shelters i f situation warrants.Designated
shelters are listed i n Shelter Annex.
C.Coordinate establishment of required facilities when public
shelter i s considered inadequate to include hospital,nursing
home or other appropriate facility.
D.Direct Apache Junction Departments responsible for
identification and registration of those requiring special
assistance due to physical,emotional,or sensory impairments,
and are not able to respond independently to an emergency
situation which may require that they evacuate their place of
residence.Such persons may be blind or deaf;physically
disabled requiring the use of a wheelchair or other adaptive
equipment;health impaired requiring respiratory or other life
sustaining equipment;or emotionally or socially dependent upon
others for independent living.
E.Emergency Services personnel will initiate the notification and
warning process.Priority for warning and assistance will be
determined by local officials for the area at risk.
F.The EOC will continually recieve and analyze information and
direct agencies and personnel involved i n evacuation and
management procedures.
G.Coordinate all resource assistance,evacuation/shelter
operations and medical and fire assistance.
A-3-1
345-005
H.Develop an inventory of all agencies that represent and/or
provide services to elderly and handicapped people i n the city,
and review and evaluate emergency preparedness plans those
agencies which specify actions to take i n response to an
evacuation order.
I .Work with agencies which do not have emergency preparedness
plans to develop plans where appropriate.
J.Develop a communications network among the agencies serving
handicapped or elderly for the purpose of providng early,
direct warning of evacuation orders t o individuals who will
require special assistance.
K.Prepare news and information releases and instructions to the
public to include:
1.Precautionary preparatory measures;
2.Evacuation instructions;
3.Essentials to be provided by evacuees to include medicines,
special foods,etc.;
4.Re-entry instructions;
5.Damage information;and
6.Other information as required.
L.Initiate agencies to conduct seminars and workshops for
emergency staffs to provide information regarding the needs of
those with handicaps.
M.Designate particular shelters for people with handicaps,or
adapt all shelters for use of those with special needs to
include:
1.Ramped entrances;
2.Accessible restrooms;
3.Refrigeration for medication;
4.Generator for respiratory or other equipment;
5.Oxygen;and
6.Facilities for a guide dog.
N.Develop cooperative agreements with agencies serving
handicapped and elderly people for the provision of
transportation vehicles,drivers and the provision of support
staff at shelters to provide assistance at shelters.
0.Amend current county plans for disaster preparedness to reflect
policies procedures and activites undertaken to accommodate
people with special needs.,
P.After deterMining that conditions are favorable for evacuees to
re-enter evacuated areas,the EOC will notify all agencies and
evacuees and assist the people's return to their homes.
Q.The Emergency Services Coordinator/local officials will collect
accurate damage information,consolidate,evaluate and analyze
data concerning the scope and magnitude of the disaster.I f i t
i s determined that State assistance i s contemplated,
consolidated data will be accurately reported to the Division
of Emergency Services to support a Disaster Declaration.
R.Assistance centers will be established as needed and county,
state,federal disaster assistance will be required i n
accordance with the State of Arizona Emergency Response Plan
(Peacetime Disaster).
II.Law Enforcement
A.Receive notification from local emergency services.
B.Maintain constant communication with the EOC.
C.Direct traffic control.Establish roadblocks to prevent entry
into affected areas,except by emergency vehicles and
personnel.
D.Assume responsibility for security of homes,property and •key
facilities.
E.Coordinate any law enforcement assistance from outside the
jurisdiction (State Highway Patrol,Sheriff's Office,National
Guard,etc.),and law enforcement activities within the
jurisdiction.
F.Warn and assist in evacuating people from the affected area.
Provide mobile units •for warning.
G.Notify Superintendent of Education of transportation requests
from citizens or groups.
H.Assist i n the identification and handling of deceased persons
as needed.
I .Monitor NAWAS for warnings and information.
A-3-3
J.Maintain crowd control,
K.Radiological defense monitoring for personnel protection and
reporting.
L.Responsible for search and rescue.
III.Public Works Department
A.Receive notification from local emergency services and local
government.
B.Keep roads open for traffic.
C.Assist the Police Department,Sheriff's Office and Fire
Department i n establishing roadblocks,positioning barricades
and routing of traffic.
D.Responsible for maintenance of emergency facilities.
E.Coordinate and perform debris clearance as required.
F.Assist i n decontamination procedures.
G.Radiological defense monitoring for personnel protection and
reporting.
H.Construction of expedient fallout shelters.
IV.Fire Department
A.Receive notification from the local emergency services.
B.Warn and assist as necessary i n evacuating people from the
affected area.
C.Maintain constant communication with the EOC.
D.Coordinate outside assistance with regard to medical
emergencies,firefighting and specific rescue operations.
E.Establish first -aid stations and arrange transport of victims.
F.Responsible for fire control operations,fire prevention and
safety programs.
G.Radiological defense monitoring for personnel protection and
reporting.
H.Decontamination.
I .Responsible for emergency medical services operations and
coordination.
A-3-4
•V.School Superintendent
A.Receive notification from the local emergency services.
B.Provide public transportation (school buses with chair lifts i f
required)for .evacuation of those persons without trans-
portation,i.e.,elderly,disabled,and others who may report to
their local fire stations,which will serve as collection
points for all those not listed on the city roster of those
requiring assistance.
C.Provide shelter,management,staff and custodial personnel,
supplies,and food for schools utilized as shelters for people
with special needs.Billing should be resolved with the
Director of Emergency Services and/or the Red Cross.
D.Maintain a system for alerting school bus drivers,and other
essential personnel to ensure a timely response once an
emergency i s declared.
E.Maintain a record for registration of those with special needs
upon arrival at •the shelter and time and date they depart.
F.Request security personnel as required through the EOC.
VI.Health Department/Social Services
A.Receive notification and direction from local emergency
services.
B.Establish health care facilities,as directed by EOC.
C.Maintain constant communication with the local EOC.
D.Advise local emergency services of any health hazards i n the
affected area.
E.Maintain disease control i n the affected area,as needed.
F.Assist i n publishing health related emergency public
information.
G.Test water system for purity as needed in the affected area.
H.Establish communciable disease controls and immunization
program i f required.
I .Assist i n Radiological monitoring and decontamination.
J.Inspection of emergency housing for sanitation and livability
conditions.
K.American Red Cross,welfare organizations with the Salvation
Army,American Red Cross,welfare organizations and church
groups.
VII.Resource Management
A.Reponsible for resource management.
B.Procure emergency manpower.
C.Develop emergency action for supply of resources.
VIII Coroner/County Medical Examiner
A.Coordinate the activities involving the handling of deceased
persons with the local EOC.
B.Establish a capability for mass casualty identification,
recording of deaths and interment of the deceased.
IX.American Red Cross
A.Provide mass care to disaster victims and displaced persons,t o
include shelter,feeding,clothing,medical care,registration,
and inquiry.
B.Administer emergency individual and family services for persons
requiring support as a result of personal disaster,
C.Assist individuals and families i n recovering from the
disaster,to include casework services,home building and
repair,furnishings,medical and nursing care,occupational
supplies,and equipment.
D.Provide liaison personnel to the EOC.
X.Local Hospitals/Clinics
A.Provide expanded health services i n response to the emergency
situation,to include on -site triage teams.
B.Implement public health plans to assure safety of food and
water,vector control and epidemic.
XI.Local Mortuaries and Funeral Homes
Manage,i n coordination with the County Medical Examiner,the
disposition of deceased persons.
XII.Department of Public Safety
A.Monitor NAWAS as the primary warning point.
B.Provide traffic control on state roads.
C.Perform normal law enforcement activities.
D.Provide support to local operations as needed.
XIII Arizona National Guard
Provide support for local operations as needed.
XIV.A.D.O.T.
Responsible for positioning of traffic control devices (i.e.,
barricades,covers,etc.)as per law enforcement instructions.
A-3-6
Pre-Emergency/Disaster
I .Local Government/Emergency Services
A.Review and update plan and procedures.
B.Assign duties .and responsibilities
C.Maintain communication systems.
D.Develop and maintain a supply of maps,charts and supplies for
EOC.
E.Train staff.
F.Exercise staff.
G.Develop and maintain internal operations procedures for
accomplishing responsibilities assigned i n annexes to this
plan.
H.Develop cooperative agreements and relationships with private
organizations and associations which posses resources or
capabilities that can assist local government i n its
responsibilities.
I .Establish and maintain liaison with state agency counterparts
to ensure knowledge of their resources and procedures for
coordination i n an emergency.
J.Provide guidance to other agencies and local governments i n
planning and coordinating responsibilities.
K.Identify areas which may be subject to evacuation -flood prone
areas,hazardous material storage and transportation,etc.
L.Discourage development in hazard prone areas.
M.Identify facilities and people requiring special consideration
i f evacuated -the handicapped,hospitals,nursing homes,
schools,jails,etc.
N.Identify shelter facilities or safe areas where evacuees can be
sent when evacuation is ordered.
0.Identify transportation resources.
P.Ensure the development of electronic media public announcements
and establishment of news media liaisons.
Q.Coordinate with Superintendent of Education to develop detailed
plans for the operation of a shelter system for the city.
R.Establish a liaison with the State Department of Economic
Security and volunteer agencies for support of shelter
operations as needed.
A-3-7
.145-US
II.Law Enforcement
A.Review and update plans and procedures.
B.Identify and develop resources:
I .Personnel
2.Equipment
3.Train personnel
4.Exercise personnel
C.Establish an emergency law enforcement organization composed of
all local agencies with law enforcement resources.
D.Maintain a current roster for alerting law enforcement
personnel i n an emergency.
E.Develop mutual aid agreements.
F.Establish procedures for requesting assistance from county,
state and federal resources as appropriate.
III.Public Works Department
A.Establish an emergency public work organization composed of
appropriate local agencies and cooperating private
organizations.
B.Maintain data on available resources,including private
contractors to conduct emergency work operations.
C.Be knowledgeable of local utility companies self-help and
mutual aid agreements for emergencies.
D.Develop procedures for obtaining rights -of -entry to private
property for emergency debris removal.
E.Establish procedures to document expenditures for personnel,
equipment and supplies used in response to a disaster.
F.Identify engineering personnel to support disaster assessment
and Damage Survey Report writing efforts:
IV.Fire Department
A.Establish a fire services organization composed of all
governmental,volunteer and commerical organizations with
firefighting resources.
B.Identify and maintain water supply information.
C.Develop mutual aid agreements with neighboring jurisdictions to
deal with fire suppresion needs i n a disaster.
A-3-8
345-005
D.Maintain a current list of public,volunteer and private
organizations and an inventory of resources available for use
in a disaster and provide a summary to the State Fire Services
Coordinator.
E.Develop plans and procedures for fire response and control.
F.Develop resources to augment capability.
V.Health Department/Health Services/Social Services
A.Establish and maintain an emergency medical and health
organization composed of all local agencies,governmental and
private with health and medical capabilities to ensure that
basic health and medical services such as doctors,nurses and
ambulance services can be provided to citizens.
B.Ensure planning for emergency water,waste disposal,sanitation
and environmental safety to provide for the community during a
disaster situation.
C.Maintain current list of public and private organizations and
individuals who could provide health and medical services.
D.Develop mutual aid agreements with neighboring jurisdictions.
VI.Resource Management
A.Develop and maintain an up-to-date directory of key contacts to
facilitate the timely deployment of vital resources in an
emergency.
B.Establish procedures for operating from the EOC.
C.Identify essential facilities (e.g.,EOC,hospitals,utilities)
and essential users (e.g.,police and fire services),and
develop policies for distribution of needed resources.
VII.Public Information Officer (City Manager)
A.Establish agreements and procedures with electronic and print
media to release and air emergency public information during an
emergency.
B.Establish a central place and/or phone number where the press
and public can obtain information regarding an emergency/
disaster.
C.Establish agreements with local departments/agencies/businesses
that have reproduction capabilities to print flyers/bulletins
as required.
A-3-9
VIII.Superintendent of Schools
A.Review and update plans and procedures.
B.Identify and develop resources:
I .Personnel
2.Equipment
3.Train personnel
4.Exercise personnel
C.Maintain a current roster for alerting personnel assigned to
food preparation,transportation and registration.
D.Develop mutual aid agreements with neighboring school
districts.
E.Develop procedures for requesting help from state and federal
•resources as needed.
F.Coordinate with emergency services to develop detailed plans
for the operation of a shelter system for emergencies/
disasters.
Emergency Stage
I .Local Government/Emergency Services
A.Identify potential/affected disaster area.
B.Assemble and brief all key officials,private sector
.representatives,and appropriate EOC personnel to advise them
of the situation.Respond to request for assistance.Activate
EOC i f necessary.
C.Review actions for:
1.Emergency public information
2.Pre -positioning equipment and personnel
3.Communications/auxiliary power and supplies check
4.Evacuation/Shelters
5.Law enforcement
6.Fire
7.Emergency medical
8.Public Works/Utilities
D.Notify State emergency/County emergency services.
E.Review public information policy.
F.Check augmentation/reserve and volunteer personnel and
resources.
A-3-10
.54n-uun
G.Implement mutual aid agreements and request assistance from
private and volunteer agencies,as needed.
H.Warn the public and instruct them on actions to be taken based
on situatiOn,i f any.
I .Maintain records of time costs and expenditures incurred by
departments.
J.Deploy forces as required.
K.Request assistance from county/state as needed.
L.Compile damage assessment data.
M.Prepare Disaster Declaration i f required.
II.Law Enforcement
A.Confirm/verify disaster report alert,i f not already done.
B.Control access and secure the disaster area.:
C.Mobilize regular and reserve personnel to meet requirements.
D.Assist in alerting public in disaster area of hazard and how to
respond.
E.Assist in evacuation of people as required by:
1.Door-to-door notification -
2.Sirens and public address systems
F.Provide traffic control as required.
G.Assist in providing law and order in shelters,as needed.
H.Provide search and rescue as required.
.---.••-.
I .Maintain a liaison at EOC.
J.Request assistance from neighboring cities or county as needed.
K.Establish and maintain means of documenting time and resource
expended during disaster.
L.Assist in damage assessment as required.
III.Public Works Department
A.Conduct emergency work Operations and provide a liaision at the
County EOC.
B.Assist,as necessary,incorporated cities and towns.
C.Evaluate utility services and disseminate information to the
public regarding safe use of utilities.
D.If the combined resources of county and local governments are
inadequate to conduct emergency operations,request assistance
from the state through the Director of Division of Emergency
Services.
'7 1 1
E.Initiate records keeping procedures to dOcument disaster
related expenditures.
F.Assist the damage analysis section of Apache Junction i n
estimating local damage to support the county's request for
assistance from the state and/or documentation to support the
County's proclamation of a local disaster.
G.Provide engineer assistance t o Federal Agency Support Teams
(FAST)to document and verify damage for a Presidential
declared major disaster.
IV.Fire Department
A.Respond to requests for assistance as required:
1.Firefighting and control
2.Emergency medical
3.Assistance i n Search and Rescue
4.Assistance i n evacuation
5.Hazardous material response
6.Fire prevention,inspections and public information
B.Assign and schedule fire personnel and equipment for response
and EOC liaison.
C.Check communications with response forces and EOC.
D.Keep key officials informed.
E.Alert reserve personnel.
F.Check water supply and fire control plan.
G.Establish and maintain records of disaster expenditures
personnel (hours)and equipment (costs).
H.Assist i n development and distribution of emergency public
information as required.
I .Coordinate public information through EOC/PIO.
V.Health Department/Health Services/Social Services
A.Response to disaster victims needs with all _available
resources.
B.Implement mutual aid agreements and request assistance from
private and volunteer agencies.
C.Request assistance from the County when situation is beyond
local capability.
A-3-12
i45 -0U5
D.Ensure water and environmental quality during and after
disaster,i.e.,air and water testing,public health and safety
for disaster victims and facilities.
E.Maintain records of time costs and expenditures incurred by
cities/towns/county as prescribed by regulations.
F.Maintain records of time and cost incurred i n the disaster
response as prescribed by regulations.
VI.Resource Management
A.Maintain a liaison at EOC.
B.Provide executive direction on how to obtain essential
resources,allocate their use,and advise on the resolution of
conflicting claims for scarce resources.
C.Provide for the preservation of records reflecting prices which
are charged for. commodities and services during the emergency.
D.Implement methods,as appropriate,to ensure effective consumer
controls and conservation of the consumption of critical
resources.
VII.Public Information Officer (City Manager)
A.Advise news media of emergency situation.
B.Provide regular news releases to media as disaster or emergency
progresses.
C.Maintain representative at EOC.
D.Advise public officials on dissemination of information by
electronic media and newspapers.
E.Ensure that pre -prepared EPI material is reproduced and
distributed.
VIII.Superintendent of Schools
A.Respond to requests for emergency transportation of infirmed,
elderly,incarcerated and special needs individuals or groups.
B.Respond to requests for assistance i n shelter and food
preparation as needed.
C.Alert personnel and volunteers of emergency.
D.Initiate requests for mutual aid as needed.
E.Respond to requests for shelter registration personnel as
needed.
F.Maintain constant communication with EOC.
G.Maintain records of expenditures i n time (manpower)and
equipment for possible reimbursement.
345-UUb
Recovery Stage
I .Local Government/Emergency Services
A.Reduce EOC staff or close EOC as required.
R.Identify and coordinate preparation of facilities to be used as
Disaster Application Center (DAC)for individual assistance.
C.Identify attendees for the Public Assistance (PA)applicant agents
briefing.
D.By resolution,name an applicant agent to administer and handle PA
reimbursements for public damage.
E.Identify engineering personnel and collect records in preparation
for Damage Survey Team arrival.
F.Monitor repair/restoration work.
G.Coordinate final inspections and audits.
H.Ensure the writing of the Damage Survey Report.
II.Law Enforcement
.A.Reduce EOC Staff.
B.Assist in control return of residents to evacuated area.
C.Remove road blocks and traffic control points as no longer
required.
D.Compile records of expenditures and overtime,for possible
reimbursement under Public Assistance for a major declaration.
E.Resume normal law enforcement .operations.
III.Public Works Department
-A.Continue response to requests for assistance as required to repair,
replace and restore services.
B.Continue and consolidate disaster expenditures documentation.
C.Provide city engineering assistance to the Damage Survey Teams
(made up of federal,state and local engineers),and write Damage
•Survey Reports.
D.Supervise the repair and restoration of damaged facilities.
E.Provide for safety inspections so home and facilities can be
reoccupied.
IV.Fire Department
A.Finalize records of expenditures:
R.Critique plans and procedures.
C.Update plans and procedures.
A-3-14
345-005
D.Assist in disaster recovery as required for Individual or Public
Assistance.
E.Assist in conducting inspection prior to reoccupancy of public and
private building.
F.Consolidate records of expenditures of both time and resources for
possible eligibility for reimbursement under Public Assistance
programs.Prepare records for review by Damage Survey Team for
inclusion in Damage Survey Reports.
V.Health Department/Health Services/Social Services
A.Ensure health and safety standards are observed during recovery
operation,i.e.,ensure inspections are conducted before disaster
victims return to residences,to reduce health hazard as well as
ensuring structural safety.
B.Prepare documents of time and cost expenditures for possible
reimbursement from state and federal emergency funds.
C.Review medical and health emergency plans and procedures to improve
jurisdiction response capability.
,11.Resource Management
A.Consolidate records of expenditures of time and resources for
possible eligibility for reimbursement under Public Assistance
Programs.
B.Review and update plans,procedures and agreements as required.
VII.Public Information Officer (City Manager)
A.Release public information to media regarding recovery operations
and individual actions to be taken.
B.Review and update plans,actions,procedures and EPI material as
necessary.
VIII.Superintendent of Schools
A.Respond to requests for transportation of individuals or groups
back to their residences.
B.Compile records of expenditures.
C.Return to normal operations.
A-3-15
Appendix 4 to Annex A
WARNING AND NOTIFICATION
Apache Junction City Warning
I .Primary Warning System
A.The established standard operating procedures will be utilized
for notifying,alerting and mobilizing local emergency response
personnel.
B.The Apache Junction Warning System will be activated in the
area of the emergency for notifying and providing prompt
instructions to the public.Appropriate information and
instructions based on these warning may be broadcast by radio
and TV to include cable.
C.Upon notification,the Emergency Services Coodinator,and/or
the the City Manager,may alert key elements by commercial
telephone or messenger.(See Tab A).
D.Radio communications from the Police Department and other
elements of City government may be used to complement
commercial telephone.
II.Alternate Warning System
I f telephone contact fails within an endangered area,the city
Executive Office or the Emergency Services Coodinator will notify
the Police Department by radio or messenger who would then
establish contact with the affected area.
III.Back-up System
Should the local officials determine that evacuation is required,
police and/or sheriff's cars may tour the affected area
intermittently sounding their sirens and using their public address
systems.Alternate methods for notification will be utilized where
appropriate;for example,a neighbor may notify the hearing
impaired where special communications systems are not available.
IV.People with Special Needs
People with special needs,where they have the means,will provide
their own transportation.Local government with limited resources
cannot provide total reliance and health needs,except to those
A-4-1
345-jUb
that have no other alernative.Individuals should be directed,as
part of the warning,to bring and provide their own medical
equipment supplies and medicines to include oxygen,dietetic food,
etc.
Natural Disaster
I .Notification of an impending or existing disaster/emergency will be
received from any one of several agencies or persons.The alert
can be received from any one of Apache Junction or local field
forces,from any one of the many county,state,federal or private
agencies or from a private citizen resulting from a first hand
observation.
II.Normally notification of an incident will be received by either law
enforcment or fire/rescue agencies.In Apache Junction any
notification should be forwarded to the A.J.Police Department,
982-8260,1001 N.Idaho,or the A.d.Fire District,150 N.
Ocotillo,982-3221..
III.The public will be notified by a number of means:
1.Radio or TV through EBS System
2.Door -to -door --Law Enforcement/Fire/Volunteer
3.Printed Media --Newspapers or Flyers
IV.I f a siren system is installed and operable the siren system is
used to alert people.When alerted,the public should tune their
radio's and TV's to their local station and will receive
instructions on:
The Emergency/Disaster Occurring
Who and What Should Be Done
When Should I t Be Done
Where To Go Or Where To Get More Information or Help
War Related Emergencies
I .Warning of an enemy attack upon the United States will be received
through the National Warning Center at Colorado Springs,Colorado
via the National Warning System (NAWAS).The NAWAS Warning Point
receiver for the County i s located i n the County Sheriff's Office.
The Sheriff's Office will notify the County. Emergency Services
Director,its substations and field forces.The Alert will be
passed on to the Reception and Care District Chief Executives.
J4D-kJU
IT.The Crisis Relocation or the attack warning will be received from
the Sheriff through its communication system and relayed by
telephone to the R&C District officials.I f the officials are
unable to be reached by phone,a deputy will be dispatched to
inform officials.
Tab:
A.Emergency Notification List
Tab A wb Appendix 4
APACHE JUNCTION
EMERGENCY NOTIFICATION LIST
AGENCY
PRIMARY ALTERNATE OR
NUMBER (HOME)NO.
APACHE JUNCTION DIRECTORY
MAYOR 982-8002 982-1834
EMERGENCY SERVICES COODINATOR 982-8260
(CITY MANAGER)
POLICE CHIEF 982-8260 911
FIRE CHIEF 982-2551
AMBULANCE SERVICE 982-2551
SUPERINTENDENT OF EDUCATION 982-1110
RADIOLOGICAL DEFENSE OFFICER 982-8260
ENGINEERING 982-8260
PUBLIC WORKS 982-8002 982-8260
SOCIAL SERVICES 982-8002 982-8260
MEDIA 982-7799/8077 983-4357
SUPPORT DIRECTORY
SHERIFF'S OFFICE 868-5822
DPS (CVSS)262-8011 262-8044
PINAL COUNTY EMERGENCY SERVICES 868-5801 868-4972
PINAL GENERAL HOSPITAL 868-5841 868-5801
COUNTY HEALTH DEPARTMENT 868-5801 723-3137
345-005
Appendix 5 to Annex A
PUBLIC INFORMATION/EMERGENCY PUBLIC INFORMATION
Situation
During a disaster i t is of critical importance for information to flow
from Government to its citizens and from its citizens to the govern-
ment.This information can be broken into two major categories,Public
Information and Emergency Publib Information.
I .Public Information (PI)
This is the general type of information which the public has a
right to know and the media will insist be made available and
will assist the City in disseminating.This information will,
however,be subject to some editorialization by the media.
This information includes,but may not be limited to:
A.What is occurring.
B.When did/will i t occur.
C.What is/how many are involved or affected.
D.How/why did i t happen.
E.What can be done about it.
F.Who can assist/where to go for that assistance.
II.Emergency Publib Information (EPI)
This is the type of information which is instructional to the
public.I t is information asking the public to act or respond
in some way.It is information the public needs to
minimize/mitigate the impact of the disaster,"What people must
do to protect their lives and property."This information
should be very clear,concise,specific and accurate.There
should be one and only one source for such information.I t
should not be subject to editorial changes.
Organization
I.The Mayor or the City Manager will appoint the Public
Information Official (PIO)for the City.An alternate should
also be named.
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345-005
II.The EOC will function as the headquarters for the PIO and
accommodation will be made available for media personnel
consistant with space limitation of the EOC.
III I t i s necessary that all Apache Junction city departments and
agencies coordinate the release of any PI or EPI with the PIO
to assure information i s correct,clear,concise and has not
been duplicated.
Responsibilities/Procedures
See master checklist of Responsibilities and Actions,Section II,
Annex A,Appendix 3.
Resources
See Resource Manual,Section V.
*SAMPLE MESSAGES
See instructions to the public and sample warning media releases i n
each hazard specific section.
345-005
ANNEX B:LAW AND ORDER
General
I .Situation
A.The occurrence of any type of disaster may greatly magnify
and multiply the problems of local law and order.In
addition to routine law enforcement activities,problems
may arise such as disrupted traffic and road systems,the
need to protect essential resources,looting of damaged or
evacuated buildings,securing the same,as well as crowd
control and civil disturbance.The judicial as well as the
prison system may also be affected.
B.Law enforcement is an essential part of disaster
response.Government must respond with coordinated law
enforcement activities.
C.The County has the capability to augment local government
law enforcement efforts and to request Siate or Federal
assistance to cope with law enforcement problems during a
disaster which are beyond their capability.
II.Purpose
The purpose of this Annex is to delineate the organization,
assign responsibilities and specify actions required of Apache
Junction city government to maintain law and order within the
City and its political subdivisions.
Mission
I.Maintain law and order.
II.Control traffic,access and security in and around the
disaster area.
III.Maintain the judicial system.
IV.Maintain the prison system.
345-005
Operations
I .Concept
A.Incorporated cities and towns.P dice chiefs will conduct law
enforcement activities utilizing all regular and reserve forces
available and,i f necessary,activating any mutual support
agreements with neighboring cities and towns.When the resources
of incorporated cities or towns are insufficient,city or town
officials will request assistnce from the County.
B.Pinal County Government.Upon request from a city or town or
whenever disaster -related activities are required within the
unincorporated area of a County,the County Sheriff will provide
law enforcement services.When and i f the combined law enforcement
resources of local governments are inadequate,the Pinal County
Emergency Services Coordinator will request assistance from the
State through the Arizona Division of E 'ergency Services.
II.Organization
A.City/Town Law Enforcement
1.City/Town Police
2.Reserve Officers
3.Volunteers
B.Pinal County Law Enforcement
1.Sheriff's Deputies (Primary)
2.Sheriff Reserve/Posse Officers (Support)
3.Correctional Officers (Support)
C.Sheriff's Office locations are found in Appendix 1.
III.Responsibilities
The Apache Junction Police Department has the responsibility for
preparing for and conducting law enforcement operations during any
disaster to include:
A.Maintaining the peace.
B.Providing security for essential facilities and resources.
C.Providing access control and security of evacuated areas.
n.Crowd control.
E.Traffic control into,within and around the disaster area.
F.Initiate control during evacuation,i f appropriate.
345-005
G.Protection against looting.
H.Search and Rescue.
I .Continuance of normal law enforcement activities.
•Implementation
See Checklist of Responsibilities and Actions,Section II,Annex A,
Appendix 3.
Resources
See Resource Manual,Section V.
APPENDIX:
1.Sheriff's Office Locations
Appendix 1 to Annex B
l'INAL COUNTY
LOCA I IONS OF SHERIFF nrir I CES
111
lr
ARIZONA CITY
.1mm.
F41
SUER IFF OFFICE
DUDLEYVILLZ
.345-005
ANNEX C:FIRE SERVICES
General
I .Situation
A.Fire control operations are an essential element of any disaster
response.While fire departments/districts are primarily
conventional fire fighting entities,their role has expanded to
include providing assistance in hazardous and emergency medical
incidents,search and rescue and evacuation.During shelter
operations resulting from any disaster,fire education,prevention
and inspections take on additional importance.Fire in and of
itself may reach such proportions as to be a disaster agent.
Secondary fires resulting from the impact of other 'disaster agents
may break out,especially at ruptured gas mains,in damaged
structures or at fuel storage facilities.I f not properly
controlled,such fires can greatly amplify the effects of a
disaster.Wildland fires in forests,ranges or brush of
unincorporated nonfederal areas may threaten and become structural
fires affecting heavily populated communities and conversely,fires
originating in cities or towns may evolve into wildland fires.
B.The Arizona State Land Department has an operational plan for the
.suppression of wild land fires occurring on state or private
land.The State has the capability to provide augmentation to
local government fire fighting operations and to request Federal
emergency assistance in fighting fires that .pose a threat or are
the result of a peacetime disaster.
II.Purpose
To describe the organization,assign responsibilities and specify
actions required by local governments to conduct fire anf fire related
response operations during any disaster.
Mission
To provide coordination of fire fighting resources in support of fire fighting
efforts of a local jurisdiction during any disaster.
C-1
Operations
I .Concept
A.Local Government
Incorporated cities and towns will conduct fire fighting operations
utilizing all resources within the incorporated area.I f
necessary,assistance will be requested from neighboring individual
fire departments,fire districts,and/or incorporated cities or
towns,as appropriate.When the resources of individual fire
departments,fire districts,incorporated cities or towns are
insufficient,city or town officials will request additional
assistance from the county.
B..County Government
Upon request from an individual fire department,fire district or
an incorpOrated city or town,or whenever a disaster -related fire
fighting operation is required within the unincorporated area of
the county,county government will request augmentation from. other
fire departments and utilize all disaster -related fire fighting
resources within the county.Where appropriate,assistance will be
requested from the State Land Department under the "Wildiand Fire
Plan."When and i f the combined resources of local government and
the resources available under the "Wildland Fire Plan"are
insufficient,the County Emergency Services Coordinator will .
request assistance from the Arizona Division of Emergency Services.
C.Rural Fire Departments/Districts
The rural .fire departments or districts are responsible for fire
operations in the unincorporated area of the county and "on
request"will respond to fires within corporate limits or other
fire districts as appropriate.•
D.State Government
The State Fire Marshal and State Land Department serve jointly as
State Fire Services Coorinator.(See Annex F of State Emergency
Response Plan.)The State Fire Coordinator shall:
1.Coordinate the activities of the State Fire Services Organization.
2.Under the "Offer for Hire"agreement,provide Statewide
coordination of the use of statewide fire fighting resources in
support of local jurisdictions during all disasters.
C-2
3.Coordinate additional support in the form of transporation,
personnel and equipment which can be requested from the
Department .of Military and Emergency Affairs and the Department
of Transportation.
II.Organization
The Apache Junction fire fighting organization can be found in Appendix I .
III Responsibilities
A.City fire departments have the responsibility for conducting fire
suppression operations within corporate limits or fire district
area.
B.Rural fire departments have the responsibility for conducting
suppression operations within their respective fire districts or
areas.
C.I f conditions go beyond their individual districts capabilities,
other fire departments may be requested to assist in accordance with
their respective mutual aid agreements.
Implementation
See Master Checklist of Responsibilities and Actions,Section II,Annex A,
Appendix 3.
Resources
See Resource Manual,Section V.
APPENDIX:
1.Fire Fighting Organization
C-3
APACHE JUNCTION
FIREFIGHTING ORGANIZATION
STATE MUTUAL AID FROM
FIRE MA.RSHALL FIRE CHIEF OTHER DISTRICTS
.I
PART -IL-ME FULL- TIME
FIREFIGHTERS FIREFIGHTERS
345-010
ANNEX D:EMERGENCY MEDICAL AND HEALTH
General
I .Situation
A.Apache Junction has a Health Center and Medical Center which can
provide treatment capability in meeting the demands of most
incident situations.
B.Should a major accident or disaster occur,an area could sustain a
large number of casualties,or require very specific medical
proedures,i.e.,severe burns or involve public health concerns,
i.e.,disease,sanitation,contamination of food and water,etc.
C.I f such a disaster were to occur local capabilites would be
stressed and depending upon the severity and magnitude of the
occurrence,may be totally unable to effectively deal with the
situation.
D.Capabilites to ensure potable water and adequate sewerage or waste
disposal would probably be inadequate to cope with the effects of a
disaster.Other environmental factors could exist causing the
likelihood of the spread of communicable diseases.
E.Disaster may result in deaths in such numbers that the
identifaction and disposition of human remains may pose a serious
problem.
II.Purpose
This Annex will outline concepts of operation and responsiblities for
developing a coordinated emergency medical services response system
between medical facilities and local government during emergency
operations.
Mission
I .To provide public health services,such as mass casualty assistance,
communicable disease control,environmental health control and
sanitation surveillance.
II.To assure continuance of medical care services and the availability of
health and medical supplies.
III.To provide emergency transportation and medical treatment for disaster
victims.
D-1
345-010
IV.To provide for the identification and handling of deceased persons.
Operations
I .Concept
A.City Apache Junction.Provide emergency medical and health
services utilizing all resources in the city including
governmental,private health facilities and other organizations,
and individuals with medical and health capabilites.I f necessary,
assistance will be requested from neighboring cities or towns.
When the resources of Apache Junction are insufficient,city
officials will reguest assistance from the county.
B.Pinal/Maricopa County Government.Upon request from Apache
Junction or whenever disaster related emergency medical and health
services are required within the unincorporated areas of the
county,Pinal/Maricopa County Government will provide or coordinate
such emergency medical health services.When and i f the combined
local medical and health services are inadequate,the Final County
Emergency Services Coordinator will request assistance from the
Division of Emergency Services.
II.Organization (See Appendix 1 to this Annex)
The Apache Junction Emergency Medical and Health Organization shall
include the following:
A.Governmental Agencies
1.Apache Junction Police Department (Support)
2.Apache Junction Medical Personnel (Support)
3.Rural Fire Districts (Support)
R.Private Organizations
1.American Red Cross (Support)
2.Local clinics (Primary)
3.Local mortuaries and funeral homes (Support)
III.Responsibilities
A.Local Government
1.Provide health and medical services t o the citizens of Apache
Junction.
2.Provide law officers,firefighters and other personnel to
support medical response operations.
D-2
345-010
3.Identify resources available within the jurisdiction,i.e.,
hospitals,clinics,doctors,nurses,X-ray technicians,
paramedics,ambulances,laboratories,medical supply sources,
counseling services,mortuary services,etc.
4.Work in coordination with Pinal County Government.Refer to
Pinal County Emergency Operations Plan,Hazard Specific
Emergency Response Procedures for Emergency Medical Services
and Mass Casualites.Tab A of the above is a County Emergency
Medical Services Mass Casualty Plan.
B.Pinal County Government
1.Provide emergency medical and health services to support local
response operations.
2.The County Health Officer will be responsible for public health
concerns to include:
a.Providing public information programs dealing with personal
health and hygiene.
b.Establishing disease controls and immunization program i f
•required.
c.Ensure vector control,sanitation and other environmental
control.
d.Provision of potable water.
e.Proper sewage and waste disposal controls.
f .Refuse removed.
g.Collection of vital statistics.
h.Coordinating casualty identification and mortuary services.
3.The County Coroner will respond as appropriate.
4.Request and coordinate state assistance through the Arizona
Division of Emergency Services.
Support Agencies
I .Apache Junction Police Department
A.Upon notification of a potential or actual mass casualty,the
police dispather will initiate notification to:
1.All nearby hospitals and medical facilites advising to
prepare to receive victims.
345-010
2.Ambulance services.
3.Fire Department.
4.Additional law enforcement backup.
5.Apache Junction Energency Services Coordinator.
B.Implement access control and crowd control.
C.Initiate evacuation.
D.Assist in the removal of victims and in the identification and
handling of deceased persons.
E.Provide transportation of injured persons utilizing available
department resources.
II.Apache Junction Fire Department
A.Containment of fire hazard.
B.Perform first aid.
C.Assist with evacation.
III.Local Medical Facilites
A.Develop an emergency plan to respond to mass casualty
occurences.
B.Train and exercise personnel in accordance with the plan.
C.Provides expanded health services i n response to the emergency
situation.
D.Establish and deploy on -site triage teams.
E.Identify medical resources in neighboring towns,i.e.,
laboratory assistance.
IV.Red Cross
A.Provide mass care to disaster victims and displaced persons,to
include shelter,feeding,clothing,medical care,registration,
and inquiry.Administer emergency individual and family
services for persons requiring support as a result of personal
disaster.
B.Assist individuals and families i n recovering from the
disaster,to include case work services,home building and
repair,furnishing,medical and nursing care,occupational
supplies,and equipment.
345-010
C.Provide liaison personnel to the Apache Junction EOC.
V.Local Mortuaries and Funeral Homes
A.Assist in the distribution of mass casualties to health care
facilites.
B.Manage,in coordinatin with the Pinal County Medical Examiner,
the disposition of deceased persons.
IMPLEMENTATION
See Checklist of Responsibilites and Actions,Section II,Annex A,Appendix 3.
RESOURCES
See Resource Manual,Section V.
Appendix:
1.Emergency Medical/Health
Organization
'MEDICAL FAC=T=S
EMERGENCY MEDICAL HEALTH
-ORGANIZATION
COLINTY/STATE SUPPORT EOC =UAL AID ASSISTANCE
EMERGENCY MEDICAL -
SERVICES- COORDINATOR•Pinal County Health
• County Med. Examiner
• AZ Dept. of Health
Serv-ices
• AZ Div. of Emergency
Services
e Apache Junction
Medical Center
A M
W Apache Junction
f Health Center
CITY SUPPORT
•Fire Dept.
• Police Dept.
•Red Cross
SUPPORT PERSONNEL
• Doctors
• Paramedics
e Nurses
• Ambulance Drivers
e Lab Technicians
• X -Ray Terhni ,-4 Ans
• Trained First -Aid
Responders
345-011
ANNEX E:EVACUATION
General
I .Situation
A.As the result of a disaster of any type,evacuation of the
affected area may be the only or the most effective means of
safeguarding the lives of those in the affected area.To
evacuate an area effectively,individual or family units will
respond more readily i f they have some basic information,such
as:
1.Why is evacuation necessary,i.e.,flooding,fire,
hazardous materials.
2.How immediate is the threat,i.e.,leave now,watch the
water,listen to radio,be out by morning.
3.What routes are open and which should be taken.
4.Where to go for shelter and assistance.
5.What to take with them (if time permits).
B.As result of the evacuation,individuals and families may be
deprived of food,clothing,shelter and medical services.
Families may also become separated and unable to locate each
other.Individuals may have serious personal,emotional or
psychological problems requiring specialized social service
aid.
C.Apache Junction or other cities and towns could,depending on
the situation,be either hazard or reception,the evacuated
area or the shelter community.
D.The need to evacuate or shelter disaster victims may vary from
only a few persons/families because of a fire or hazardous
materials spill to the mass evacuation of a hazard area during
a war related emergency.
E-1
345-011
II.Purpose
The purpose of this Annex is to describe the organization,assign
the responsibilities and specify the actions required of local
governments to conduct emergency evacuation of an area affected by
any disaster or emergency.
Mission
I .To provide for an orderly and effective evacuation of individuals
and families from an area affected by a disaster or emergency.
(See Hazard Specific Sections for details on areas likely to be
affected by a particular hazard for evacuation purposes.)
II.To control access to and provide security to the affected area.
Operations
I .Concept
A.Apache Junction will establish procedures to identify the
disaster area,warn the people within the area,establish
egress routes,provide transport as required,identify safe
shelter areas,control access of affected area and provide for
the orderly and safe return of people to evacuated area.
.B.. The first responder agency,usually law enforcement or fire.
will assess the situation,advise supervisory officials who
will decide on a course of action and implement evacuation of
the affected area as appropriate.
C.Assist outside corporate limits as requested and within limits
of resource capability.
II.Organization
A.Apache junction Government
1.Mayor/City Council .(Primary)
2.Police (Primary)
3.Fire (Support)'
4.School Districts (Support)
5.Emergency Services (Support)
E-2
345-011
B.Private Organization
1.American Red Cross (Primary)
2.Salvation Army (Support)
3.Church/Volunteer Groups (Support)
4.Chamber of Commerce (Support)
III.Responsibilities
A.I f time and the situation permits,the decision to implement an
evacuation will be made by the executive head of government i n
coordination with law enforcement,fire and emergency services
officials.
B.I f time does not permit,the first responder will initiate the
evacuation and notify public officials as soon as possible.
C.People within the affected area will be notified of the hazard
and instructed on what to do by the most expeditious means
available and as the situation dictates.
Method Responsible Agency
1.Door to Door Police &Fire Personnel
2.Vehicle Equipped Public Address Police &Fire Personnel
3.Radio and TV/Cable TV Chief Official,EOC,PIO
4.Siren Systems Control Agency
D.Evacuation routes will be identified,established and
promulgated by law enforcement personnel i n coordination with
the executive head of government,fire and emergency services
officials.
E.Shelter facilities and safe areas will be identified by the
Emergency Services Coordinator i n coordination with school
districts,parks and recreation,American R d Cross,church and
local volunteer groups (see Annex F).Mutual aid agreements,
will be prepared as appropriate.Law enforcement and fire
officials should be familiar with the designated shelter
facilities and safe areas t o more readily assist evacuees.
E-3
345-011
F.Primary modes of transportation for evacuees will normally be
privately owned vehicles.Additional transportation sources
will be identified by the Emergency Services Coordinator in
coordination with school districts,Highway Department,
American Red Cross and local volunteer groups.Consideration
in developing additional resources must include transportation
requirements for the handicapped,hospitals,nursing homes,
schools,jails,etc.(See Appendix 1,People With Special
Needs).
G.Access control and security of the affected area will be
provided for by law enforcement.Law enforcement will also
coordinate access control resources of the City Engineer
(barricades,earthmoving equipment,etc.).
H.Reentry to an affected area will be permitted when the area has
been declared safe by appropriate officials,i.e.,City Health,
City Engineer,Fire,etc.
Implementation
See Master Checklist of Responsibilities and Actions,Section II,
Annex A,Appendix 3.
APPENDIX:
1.People with Special
Needs
E -4
J44-001
Appendix 1 to Annex E
PEOPLE WITH SPECIAL NEEDS
General
The interests and special needs of persons who are handicapped or disabled are often
overlooked in disaster planning.
County government has the responsibility to provide an orderly, coordinated evacuation
or other protective measures in time of emergency for people with special needs,
whether resident or visitor.These needs may include,but are not limited to,
handicapped,disabled,hearing and visually impaired,noncomprehension of primary
corn m unity language, retarded and mentally incapacitated, developmentally disabled, the
frail elderly and other mobility impaired,life sustained by life support systems,
incarcerated,and any other person with special needs for their protection during an
emergency because of any physical or mental limitations.
Beginning with a registration program,Emergency Services and disaster planning
organizations can amend current disaster preparedness plans to accommodate the
handicapped and elderly who may require special assistance in responding to emergency
evacuation.
The procedures for response will cover all emergency situations to include natural and
man-made disasters and Nuclear Civil Protection.They establish courses of action and
specific responsibilities for response personnel and agencies.
Emergency actions as outlined herein may be initiated by the Emergency Services
Coordinator or County local officials in preparation for or response to a threatening or
imminent disaster.
This Appendix provides an example of how special needs assistance may be incorporated
into the emergency planning process.
E-1-1
Evacuation
I.Pie -Emergency
A.Identify those requiring special assistance due to physical,emotional,or
sensory impairments,and are unable to respond independently to an
emergency situation which may require evacuation of their place of
residence.Such persons may be blind or deaf; physically disabled, requiring
the use of a wheelchair or other adaptive equipment;health impaired,
requiring respiratory or other life sustaining equipment;or emotionally or
socially dependent upon others for independent living.
B.Develop an inventory of all agencies that represent and/or provide services
to elderly and handicapped and review and evaluate those agency emergency
preparedness plans which specify actions to take in .response to an
evacuation order (Tab A).
C.Develop a corn munications network among the agencies serving handicapped
or elderly for the purpose of providing early, direct warning of evacuation
orders to individuals who will require special assistance.
D.Prepare news and information releases and instructions to the public (Tab
A).It is imperative that all citizens receive and understand emergency
warnings and instructions.Media releases will be prepared in Spanish as well
as English for those corn m unities with a significant Hispanic population.The
news and information releases and instructions to the public shall include;.
.2 •
1.Precautionary preparatory measures
2.Evacuation instructions
3.Essentials to be provided by evacuees to include medicines,special
foods, etc.
4.Re-entry instructions
Damage inform ation
6.Other information as required
E.Initiate agencies to conduct seminars and workshops for
provide information regarding the needs of those with ha
F.Designate particular smelters for people with handicaps,
for use of those with special needs to include:
1.Ramped entrances
2.Accessible restrooms
3.Refrigeration for medication
emergency staffs to
ndicaps.
or adapt all shelters
E -1-2
4.Generator for respiratory or other equipment
5.Oxygen
6.Facilities for a guide dog
G.Develop cooperative agreements with agencies serving handicapped and
elderly people for the provision of transportation vehicles, drivers, and the
provision of support staff at shelters to provide assistance at shelters.
H.Insure that current and future construction of public buildings include
requirements for persons with special needs, i.e., ramps.Provide education
of all contractors of public buildings of this regulation.
Evacuation
Emergency
A.Begin evacuation procedure immediately when the official warning is
issued.Warning will be from law enforcement and emergency services
vehicles, broadcast over radio and television and/or on a door-to-door basis
by law enforcement, rescue squad, and other volunteer personnel.
B.Where to go:direct special need individuals to a predesignated reception
center where they will be registered and directed to an appropriate location
for hosting.It is imperative that these individuals register so that
information concerning their whereabouts is available for local officials and
for possible inquiries from relatives (Tab B).
C.• For those who cannot corn mute,transportation will be provided by law
enforcement officers and school buses.A roster of public schools with
buses,as well as number of buses and seating capacity,can be found in
Section IV, Resource Manual.
O.Take necessary items such as special equipment,medicines, prescriptions,
personal papers,changes of clothing and some valuables,all within
reasonable limitations as to safety and available time and space.
TABS:
A.Sample Media Release
B.Registration Form
C.Registration Form
D.Transportation Roster
E-1-3
Tab A to Appendix I
AGENCIES THAT PROVIDE SERVICE
TO THE ELDERLY AND HANDICAPPED
TITLE ORGANIZATION TELEPHONE #
Tab B to Appendix 1
SAMPLE MEDIA RELEASE
TV stations with "closed .caption"capability both regular and cable must be
utilized..This message should also be transmitted over all local numbers of
Telecommunications Devices for Deaf (TOO or TTY).
This i s ,speaking for the (
of ()Officials report that an emergency has occurred in the
area of ().
All citizens living in the affected area,especially (
should begin immediate evacuation to (:).I f you are
presently on the list of those with special needs and have indicated a
requirement for transportation,school buses will pick you up at your
residence.If you have not registered contact the Police Department Office at
)and arrangements will be made for your transportation.
REMAIN CALM.LISTEN FOR ADDITIONAL INSTRUCTIONS AND INFORMATION OVER THIS
STATION.
REMAIN CALM.LISTEN FOR ADDITIONAL INSTRUCTIONS AND INFORMATION OVER THIS
STATION.
NOTE:Have media repeat periodically;update times and events while
interspersing necessary information to evacuees.
Tab C to Appendix 1
REGISTRATION FORM
EMERGENCY EVACUATION OF PEOPLE WITH SPECIAL NEEDS
EMERGENCY SERVICES/HEALTH DEPARTMENT
NAME
ADDRESS
NEXT OF KIN
CONTACT DATE
AGE /DOB
PHONE NUMBER
RELATIVE/FRIEND HELP/NOTIFICATION
CARETAKER/NURSE
FAMILY PHYSICIAN
METHOD OF NOTIFICATION
TYPE OF HANDICAP
ESSENTIALS:WHEELCHAIR
MEDICATION
OXYGEN OTHER
TRAVEL DIRECTIONS
DIET
ESSENTIAL MEDICAL HISTORY
REMARKS
E -1-C-1
Tab D to Appendix I
ORGANIZATION
TRANSPORTATION FOR SPECIAL NEEDS
NUMBER,TYPE AND
ADDRESS TELEPHONE #CAPACITY OF VEHICLES
Apache Junction
School District 2525 S.Ironwood 982-1110 Buses
A.J .Cab Co.983-1599 Cabs
City of Apache Junction 1001 N.Ironwood 982-8260 Available Vehicles
345-012
1
ANNEX F:SHELTER
General
I .Situation
A.Many disasters have necessitated evacuation of affected areas.As
a result people have come to expect,and government has assumed the
responsibility to provide temporary emergency shelter and care for
victims.
B.Individuals and families can be deprived of their normal means of
providing for their own food,clothing,shelter and medical
needs.Family members may also become separated and be unable to
locate each other.Individuals may develop serious physical,
emotional or psychological problems requiring speci:alized medical
services.
C.Although there may be similarities in the evacuation and the
shelter response for any disaster,an evacuation for a Hazardous
•Materials spill will be considerably different from that of a war
related situation..
II.Purpose
This Annex will describe the organization,the responsibilities and
actions required to conduct emergency shelter operations for any
natural,technological or war related emergency.
Mission
To provide suitable temporary emergency shelter and essential life support
systems to people displaced from their homes as the result of a peacetime or
attack -related emergency.
Operations
I .Concept
A.Natural Disaster
1.For a natural disaster,evacuees will be directed t o a pre-
selected shelter facility.They will be registered and
provided shelter and food,usually by the American Red Cross,
school district or other volunteer agencies.If the evacuee
chooses to reside with friends or relatives,the evacuee will
F-1
be asked to go to the public shelter and register before going
to place of choice so that evacuees can be reunited with other
family members or can be located when inquiries are received
from other family members or public officials.
2.A natural disaster shelter list and accompanying map can be
found in Appendix I .
B.War Related Crisis
1.In Place Option
Residents will be asked to go to preselected facilites which
will provide basic survival needs,and in addition,the
necessary fallout protection.Apendix 2 is an In -Place Shelter
List and accompanying map.Refer to Section IV,Nuclear Attack
Plan,In -Place Option for specifics on shelter actions and
administration.Expedient constuction shelter techniques can
also be found in this Section.
2.Crisis Relocation
Evacuees will arrive and be processed through a reception
center where they will be assigned to a congregate care
shelter,a feeding station and fallout shelter.Appendix 3 is
a Crisis Relocation List and accompanying map.Refer to
Section IV,Nuclear Attack Plan,Crisis Relocation Plan,for
attendant operations and responsibilities.
'II..Organization
The Red Cross will be responsible for shelter operation within the city,
unless that responsibility is assumed by another organization such as
the school district or other volunteer agencies.
Red Cross (Primary or Support)
Economic Security (Support)
School District (Support)
Chamber of Commerce (Support Supplies)
Other Volunteer (Support)
III.Responsibilities
A.When the alert i s received that an evacuation is/will occur,the
responsible agencies will identify the shelter best suited for the
numbers of evacuees;arrange for the opening of the shelter;
register the evacuees as they arrive;and provide the necessary
basic needs of shelter,food,clothing and emergency medical
treatment.
F-2
345-012
B.Provide the necessary personnel to manage the operation of the
shelter and maintain records of expenditures.
C.The shelter management will maintain liaison with and channel
requests for assistance through the EOC for food,clothing,and
medical assistance.
D.The City Police will provide law enforcement as required at the
shelter.
E.The local fire district will provide protection and assistance to
assure fire safety is maintained.
F.The Health Department will assist the managment to ensure emergency
medical service is available and that health standards are
maintained in the shelter.They will provide for chemical and/or
radiological decontamination of evacuees i f required.
•Implementation
I .When an evacuation is imminent,the EOC or first responder dispatch will
coordinate the opening of one or more preplanned shelters based on tne
number of evacuees and area to be evacuated.The shelter will be as
close as possible to the evacuated area (out of the hazard area)and on
a usable route.
II.Register evacuees as they arrive.
III.Provide basic needs of food,clothing,shelter and emergency medical
treatment.The EOC will assist and coordinate the resource requirements
needed to operate the shelters.
IV.Shelter managment will maintain liaison with the EOC.
V.Close the shelter when no longer needed.
VI.Assist in disseminating disaster assistance information.
VII.Maintain and submit records of shelter operations and resource
expenditures.
Resources
See Resources Manual,Section V.
APPENDICES:
1.Natural Disaster Shelter List
2.In -Place Shelter List
3.CRP Shelter List
F-3
APPENDIX 1 to Annex F
Natural Disaster Shelter List
Shelter Name and
Shelter #Facility #Address No.of Spaces
1
2
3
X8320 Four Peaks Elem.345
X8321 School #1-3 324
X8322 1755 N.Idaho Road 184
X8301 Superstition Mountain 38
X8302 Elem.School 136
X8303 1700 W.Broadway 243
X8304 136
X8494 121
X7758 Apache Junction Jr.High
801 W.Southern 270
X7759 A.J.Sr.High School 1161
X7761 2695 S.Ironwood 573
X7762 135
X8489 255
X8490 217
X8491 239
X8492 204
Total 4591
F-1-1
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Appendix 2 to Annex F
In -Place Shelter List for Apache Junction
*All Buildings Have to be Upgraded.
Number of
Shelter Name Spaces After
Shelter if Facility if and Address Upgrading
1 X7416 A.J.Bayless Plaza #2 726
300 W.Apache Blvd.
2 X7467 A.J.Bayless Plaza #1 797
300 W.Apache Blvd.
3 X7541 American Legion Post 2 378
1870 W.Apache Blvd.
4 X7542 VFW 9399 270
1790 W.Apache Trail
6
X7703 A.J.Bayless Plaza #3 606
300 W.Apache Blvd ..
X7704 Grand Hotel/Motel Lobby 1306
201 W.Apache Blvd.
7 X7705 Grand Hotel/Motel A 738
201 W.Apache Blvd.
8 X7707 Grand Hotel/Motel C 738
201 W.Apache Blvd.
9 X7708 Grand Hotel/Motel D 738
201 W.Apache Blvd.
34 -UlZ
10 X7738 First Baptist Church 1391
191 S.Thunderbird Road
10 X7738 First Baptist Church 1391
191 S.Thunderbird Road
11 X7742 Church of Christ 405
610 S.Grand Avenue
12 X7759 Apache Junction High School 3483
2695 S.Ironwood Road
13 X7761 Apache Junction Jr.H.S.1722
801 W.Southern'
14 X7762 School District Admin.Center 405
2525 S.Ironwood Road
15 X8302 Superstition Mntn.,Elem.#7 408
1700 W.Broadway Ave.
16 X8320 Four Peaks Elem.#1 1036
1755 N.Idaho Rd.
17 X8321 Four Peaks Elem.#2 974
1755 N.Idaho Road
18 X8322 Four Peaks Elem.#3 583
1755 N.Idaho Road
19 X8436 Superstition Plaza #1 2168
725 W.Apache Trail
20 X8449 Parkway Professional Plaza 574
100 W.Highway 60
F-2-2
21 X8450 North Parkway Plaza 587
186 N.Apache Trail
22 X8469 JBZ Sport Lounge 511)
401 S.Winchester
23 X8489 Apache Jct.Jr.H.S.A 767
801 W.Southern Avenue
24 X8490 Apache Jct.Jr.H.S.B 653
801 W.Southern Avenue
26 X8491 Apache Jct.Jr.H.S.C 718
801 W.Southern Avenue
26 -X8492 Apache Jct.Jr.H.S.D 612
.801 W.Southern Avenue
Total Spaces 23,293
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Appendix 3 to Annex F
Crisis Relocation
Apache Junction Reception Area Facilities
Shelter Facility Shelter Name Congregate Upgradable Upgrade Where Building
0 0 and Address Care Spaces Spaces Building Occupant's Go
Available Available (Yes) or (No)For Fallout
Protection
1 X7416 A.J. Bayless Plaza 02 242 242 Yes Remain in Bldg.
300 W. Apache Blvd.
2 X7467 A.J. Bayless Plaza 01 265 265 Yes Remain in Bldg.
300 W. Apache Blvd.
3 X7468 U.S. Post Office 245 612 Yes Remain in Bldg.
Plaza Drive
4 X8494 Superstition Mtn.,193 484 Yes Remain in Bldg.
Elem. Adm.
1700 W. Broadway
5 X7541 American Legion 02 126 126 Yes Remain in Bldg.
1870 W. Apache Blvd.
6 X7542 VFW 9399 90 90 Yes Remain in Bldg.
1790 W. Apache Trail
7 X7582 Apache Prof. Bldg.89 227 Yes Remain in Bldg.
2125 Apache Blvd.
8 X7703 A.J. Bayless Plaza 03 202 202 Yes Remain in Bldg.
300 W. Apache Blvd.
9 X7704 Grand Hotel/Motel
201 W. Apache Blvd.
803 803 Yes Remain in Bldg.
10 X7705 Grand Hotel/Motel 246 246 Yes Remain in Bldg.
201 W. Apache Blvd.
F-3-1
Shelter Facility Shelter Name
and Address
Congregate Upgradable Upgrade Where Building
Care Spaces Spaces Building Occupant's Go
Available Available (Yes) or No)For Fallout
Protection
11 X7707 Grand Hotel/Motel 246 246 Yes Remain in Bldg.
201 W. Apache Blvd.
12 X7708 Grand Hotel/Motel 246 246 Yes Remain in Bldg.
201 W. Apache Blvd.
13 X7709 Superstition Realty 193 486 Yes Remain in Bldg.
201 W. Apache Blvd.
14 X7710 Leisure Plaza West 140 353 Yes Remain in Bldg.
1101 W. Apache Blvd.
15 X7711 Leisure Plaza East 112 141 Yes Remain in Bldg.
333 W. Apache Blvd.
16 X7713 Motel 121 306 Yes Remain in Bldg.
Apache Blvd.
17 X7717 Junction Realty Assn.104
1600 W. Apache Blvd.
261 Yes Remain in Bldg.
18 X7735 Apache Jct. Baptist Church 108
2280 W. Broadway
272 Yes Remain in Bldg.
19 X7737 United Pres. Church 291 -0-No #13 Superstition
1130 E. Broadway Realty
20 X7728 First Baptist Church 463 463 Yes Remain in Bldg.
191 S. Thunderbird
21 X7742 Church of Christ 135 135 Yes Remain in Bldg.
610 S. Grand Ave.
22 X7747 Chiropractic Center 107 270 Yes Remain in Bldg.
350 S. Ironwood
23 X7751 Apache Mini Storage 81 204 Yes Remain in Bldg.
690 S. Ironwood
24 X7752 Mini Storage A 40 102 Yes Remain in Bldg.
690 S. Ironwood
25 X7753 Mini Storage B 40 102 Yes Remain in Bldg.
690 S. Ironwood
F-3-2
j'''‘.0•IC.
Shelter Facility Shelter Name Congregate Upgradable Upgrade Where Building
#IF and Address Care Spaces Spaces Building Occupant's Go
Available Available (Yes) or (No)For Fallout
Protection
26 X7758 A.J. High School Gym 432 -0-No 123 People go
2525 S. Ironwood to Shelter #23
164 People go to
Shelter #18
155 People go to
Shelter #80
27 X7759 A.J. High School 1161 1161 Yes Remain in Bldg.
2525 Ironwood
28 X7761 A.J. Jr. High School 573 573 Yes Remain in Bldg.
2525 S. Ironwood
29 X7762 H.S. Admin. Ctr.135 135 Yes Remain in Bldg.
2525 S. Ironwood
30 X7777 Weslyan Church 113 285 Yes Remain in Bldg.
1518 W. Roosevelt
31 X7784 Community Ch. Chapel 244 -0-No #39 Ironwood
1150W. Superstition Self Strg. #3
32 X7786 Epphy. Lutheran Church 163 -0-No #3 U.S.
1050W. Superstition Post Offices
33 X8301 Superstition Mtn. Elem. 6 60 -0-No #4 Superstition
1700 W. Broadway Mtn. Elem.
Admin.
34 X8302 Superstition Mtn. Elem. 7 136
1700 W. Broadway
136 Yes Remain in bldg.
35 X8303 Superstition Mtn. Elem. Gym 388 -0-No 388 people go to
1700 W. Broadway Shelter #55
36 X8304 Superstition Elem. #8 217 -0-.No #Superstition
1700 W. Broadway Mtn. Elem. Admin.
37 X8305 Ironwood Self Strg. #1 57 144 Yes Remain in Bldg.
880 N. Ironwood
38 X8306 Ironwood Self. Strg. #2 132
880 N.Ironwood
333 Yes Remain in Bldg.
39 X8307 Ironwood Self Strg. #3 158
880 N. Ironwood
399 Yes Remain in Bldg.
Shelter Facility Shelter Name Congregate Upgradable Upgrade Where Building
##and Address Care Spaces Spaces Building Occupant's Go
Available Available (Yes) or (No)For Fallout
Protection
40 X8 30 8 Ironwood Self Strg. #4 41 107 Yes Remain in Bldg.
880 N. Ironwood
41 X8309 Ironwood Self Strg. #5 16 40 Yes Remain in Bldg.
880 N. Ironwood
42 X8310 Ironwood Self Strg. #6 100 255 Yes Remain in Bldg.
880 N. Ironwood
43 X8 3 11 Ironwood Self Strg. #7 100
880 N. Ironwood
255 Yes Remain in Bldg.
44 X8 3 12 Ironwood Self Strg. #8 16
1150 N. Superstition
40 Yes Remain in Bldg.
45 X8 3 13 Ironwood Self Strg. 119 41
880 N. Ironwood
107 Yes Remain in Bldg.
46 X8 3 114 Ironwood Self Strg. #10 91
880 N. Ironwood
228 Yes Remain in Bldg.
47 X8317 Wescotts RV Repair 190 -0-No #38 Ironwood
2100 W. Superstition Self Strg #2
48 X8319 Christian Ch. Office 217 -0-No 113 U.S. Post
1150 W. Superstition Office
49 X8320 Four Peaks Elem. #1 345 345 Yes Remain in Bldg.
1755 N. Idaho
50 X8321 Four Peaks Elem. #2 324 324 Yes Remain in Bldg.
1755 N. Idaho
51 X8322 Four Peaks Elem. #3 194 194 Yes Remain in Bldg.
1755 N. Idaho
52 X8326 Rock Shadow West 272 -0-No 147 People go
999 W. Broadway to shelter #53
72 People go
to shelter 079
53 People go to
shelter 045
F-3-4
Shelter Facility Shelter Name
11 0 and Address
Congregate
Care Spaces
Available
Upgradable
Spaces
Available
Upgrade
Building
(Yes) or (No)
Where Building
Occupant's Go
For Fallout
Protection
53 X8328 Vac. Office Bldg.
605 E. Broadway
97 2 1111 Yes Remain in Bldg.
54 X8330 Teletrak Dog Track
2401 W. Apache Trail
427 -0-No 138 People go
to shelter #7
213 People go
to shelter #14
176 People go
to Shelter #24
55 X-8-485 Mini Mall
1211 S. Ironwood
24 11 612 Yes Remain in Bldg.
56 XE 1101 Safeway Plaza Safeway 1308 -0-No 108 People go to
3003 W. Apache Tr shelter #60
114 People go to
shelter #62
138 People go to
shelter #68
138 People go to
shelter #69
197 People go to
shelter #70
147 People go to
shelter #71
138 People go
to shelter #72
155 People go
to shelter #42
155 People go
to shelter #43
F-3-5
Shelter Facility Shelter Name Congregate Upgradable Upgrade Where Building
and Address Care Spaces Spaces Building Occupant's Go
Available Available (Yes) or (No)For Fallout
Protection
57 X8403 Safeway Plaza K -Mart 1061 -0-No 24 People go to
3003 W.Apache Trail (Reduced)shelter #44
137 people go to
shelter #46
172 People go to
shelter #30
87 People go to
shelter #37
66 People go to
shelter #40
24 People go to
shelter #41
29 People go to
shelter #15
185 People go to
shelter #16
157 People go to
shelter #17
62 People go to
Shelter #25
58 X8410 Kachina Square #1 205 205 Yes Remain in Bldg.
2066 W.Apache Trail
59 X8411 Kachina Square #2 205 205 Yes Remain in Bldg.
2066 W.Apache Trail
60 X8418 Lost Dutchman Plaza 1 70 178 Yes Remain in Bldg.
1881 W.Apache Trail
61 X8419 Lost Dutchman Plaza 2 24 61 Yes Remain in Bldg.
1881 W.Apache Trail
62 X8421 Strngbox Plaza Mini-Strng 73
1735 W.Apache Trail
187 Yes Remain in Bldg.
. -3-6
Shelter Facility Shelter Name Congregate Upgradable Upgrade Where Building
##and Address Care Spaces Spaces Building Occupant's Go
Available Available (Yes) or (No)For Fallout
Protection
63 X8422 Strngbox Plaza Mini-Strng 163
1735 W. Apache Trail
408 Yes Remain in Bldg.
64 X8423 Strngbox Plaza Mini-Strng 163
1735 W. Apache Trail
408 Yes Remain in Bldg.
65 X8424 Strngbox Plaza Mini-Strng 203
1735 W. Apache Trail
510 Yes Remain in Bldg.
66 X8425 Strngbox Plaza Mini-Strng 60
1735 W. Apache Trail
153 Yes Remain in Bldg.
67 X8426 Strngbox Plaza West Bldg 91
1735 W. Apache Trail
229 Yes Remain in Bldg.
68 X8427 Strngbox Plaza Ctr. Bldg.91
1735 W. Apache Trail
229 Yes Remain in Bldg.
69 X8428 Strngbox Plaza East Bldg.91
1735 W. Apache Trail
229 Yes Remain in Bldg.
70 X8429 Furniture House 129 326 Yes Remain in Bldg.
1601 W. Apache Trail
71 X8431 Apache Jct. Motel 97 244 Yes Remain in Bldg.
1680 W. Apache Trail
72 X8432 Apache Business 91 229 Yes Remain in Bldg.
1450 W. Apache Trail
73 X8436 Superstition Plaza #1 722 722 Yes Remain in Bldg.
725 W. Apache Trail
Shelter Faoility Shelter Name Congregate Upgradable Upgrade Where Building
0 0 and Address Care Spaces Spaces Building Occupant's Go
Available Available (Yes) or (No)For Fallout
Protection
74 X8437 Superstition Plaza #2 2052 -0-No 620 people go to
725 W. Apache Trail shelter 075
340 people go to
shelter #78
37 people go to
shelter 061
245 people go. to
shelter 064
307 people go to
shelter #65
93 people go to
shelter 066
138 people go to
shelter 067
75 X8439 Superstition Plaza 3 412 1032 Yes Remain in Bldg.
725 W. Apache Trail
76 X8449 Parkway Pro Plaza 191 191 Yes Remain in Bldg.
100 W. Hwy 60
77 X8450 North Parkway Plaza 195 195 Yes Remain in Bldg.
185 N. Apache Tr.
78 X8451 Ace Hardware 225 565 Yes Remain in Bldg.
137 N. Apache Trail
79 X8454 Library 46 118 Yes Remain in Bldg.
122 E. 2nd Ave.
80 X8463 Mtn. View Luth. Church 100 255 Yes Remain in Bldg.
2122 S. Goldfield Rd.
81 X8469 JBZ Sport Lounge 170 170.Yes Remain in Bldg.
401 S. Winchester
82 X8489 Apache Jct. Jr. H.S. A 255 255 Yes Remain in Bldg.
801 W. Southern
Shelter Facility Shelter Name Congregate .Upgradable Upgrade Where Building
0 11 and Address .Care Spaces 'Spaces Building Occupant's Go
.Available 'Available (Yes) or (No)For Fallout
Protection
83 X8490 A.J. Jr. H.S. B 217 217 Yes Remain in Bldg.
801 W. Southern
841 X8491 A.J. Jr. H.S. C 239 239 Yes Remain in Bldg.
801 W. Southern
85 X8492 A.J. Jr. H.S. D 204 204 Yes Remain in Bldg.
801 W. Southern
TOTAL 20,765 ,20,765
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ANNEX G:PUBLIC WORKS/ENGINEERING
General
I .Situation
A.The results of a peacetime disaster may include damage to public
facilities such as roads,bridges,drainage and flood control
facilities.I t must also be anticipated that there will be
disruption to certain essential utility services including
electrical power,water and sewage,communications and natural
gas.Large accumulations of debris may develop,possibly
increasing vulnerability and impeding emergency response
operations.Emergency floodfighting such as emergency sandbagging
may be required.
B.Such disruptions and damage can have a detrimental impact on the.
inhabitants of the affected area,and i t is of prime importance
that rapid restoration and repair of these services and of damaged
public facilities be accomplished in a well coordinated effort and
without delay.The Apache Junction City Engineer should have the
capability to conduct emergency work and restore essential
services.These operations,however,may require an immediate
coordinated response of local,county,state,federal and private
organizations.
II.Purpose
The purpose of this Annex i s to delineate the organization,assign the
responsibilities and specify the actions required of Apache Junction
government for accomplishing emergency public work operations.
Mission
I .Perform emergency floodfighting operations to protect lives,property
and services.
II.Clear debris and demolish structures which hinder disaster operations or
threaten public safety and health.
G-1
III.Perform minimal essential repairs to roads,bridges,'drainage and flood
control facilities and other public facilities as appropriate.
IV.Restore power,water supply and distribution,sewage collection and
treatment,emergency supply and distribution and communications
facilities and services.
Operations
I .Concept
A.Local government will provide all possible resources to remove
debris,repair roads and bridges and conduct protective operations,
such as floodfighting,in the disaster area.However,utilities
are generally owned by local municipalities,corporations,private
companies and/or districts formed to supply utilities.Each has
its own capabilities to respond to emergencies and provide
restoration either unilaterally or by mutual aid agreements with
neighboring companies.Local government will,when possible,
provide any available expertise and resources to assist in
restoring utility services to the community.
B.Upon request from local government and when the Governor has
proclaimed a State of Emergency,the Director,Division of
Emergency Services,will provide the overall coordination of state
provided assistance to local government i n emergency work
operations.
C.Should the combined resources of local,county,state and private
organizations under contract agreements prove inadequate,the
Director of the Division of Emergency Services will recommend to
the Governor that Federal assistance be requested for eligible
recipients.This could be in form of a Federal Emergency or Major
Disaster Declaration or assistance from other federal agencies or
programs such as the Corps of Engineers,Small Business
Administration,etc.
G-2
D.When a Presidential declaration has been issued,the Federal
Coordinating Officer (FCO)will coordinate federal assistance.
II.Organization
The Apache Junction City Emergency Public Work Organization shall
include the following agencies:
A.Apache Junction Public Works Department (Primary)
B.Private Utilities (Support)
C.Private Contractors (Support)
III.Responsibilities
A.Conduct protective operations such as flood fighting.
B.Coordinate fallout shelter construction/upgrading activities.
C.Supervise the repair and restoration of damaged structures and
facilities.
D.Assist in restoring utility services.
E.Perform damage analysis and document disaster related expenditures.
Implementation
See Master Checklist of Responsibilities and Actions,Section II,Annex A,
Appendix 3.
Resources
See Resource Manual,Section V.
G-3
346-015
ANNEX H:RESOURCES MANAGEMENT
General
I .Situation
A natural or man -caused disaster can result in loss of life or property,
displacement of individuals and families and disruption of private and
Governmental services normally available to the citizens of the
county.Judicial management of available resources is necessary to
provide water,power,sewage treatment,transport of fuel,distribution
of food,clothing and other consumables,support of mass care
facilities,emergency operations and •other essential services.
II.Purpose
The purpose of this Annex is to delineate the organization,assign the
responsibilities and specify actions required of city government to
provide effective management of available resources.
Mission
To provide for the identification of an orderly and effective management
of available resources to protect lives and property and ensure essential
services to affected persons/communities.
Operations
I .Concept
I t is the responsibility of local government to protect the lives and
property of its citizens.Toward this end,local government will
maintain lists of available resources that could be utilized during an
emergency.In the event all local resources have been expended or
committed,cities and towns will request assisance from the county.
Records should be maintained of all resources expended,such as
manpower, equipment and materials.
II.Organization
The Resource Management Organization includes,as appropriate,
governmental agencies and private sector representatives from business,
industry and organizations who have experience in particular resource
fields and are involved in the day-to-day procurement,use and
maintenance of resources that are vital in an emergency.Representatives
from the following resource fields will provide the nucleus of the
resource management organization headed by the City Manager:
H-1
345-015
A.Health Resources
B.Food
C.Fuels
D.Housing and construction materials and equipment
E.Transportation
F.Telcommunications
G.Manpower
H.General use supplies
III.Responsibilities
A.Develop and update on a regular basis,a resource inventory of the
personnel,equipment and facility resources needed and available
for emergency operations.
B.Develop written agreement with private sector organizations such as
transportation companies,utilities,industries and voluntary
agencies on the availability and use of essential resources.
C.Develop mutual aid agreements with neighboring jurisdictions.
D.Establish policies on the acquisition,distribution,use and
maintenance of essential resources.
E.See See Master Checklist of Responsibilities and Actions,Section
II,Annex A,Appendix 3.
Resources
-See Resource Manual,Section V.
H-2
345-023A
ANNEX I :RECOVERY
General
I .Reference
A.FEMA D R &R Series 1-20.
B.A.R.S.35-192.
C.A.R.S.26-301 -26-322.
II.Situation
A.Recovery from a disaster and return to normalcy by Apache
Junction requires the efforts of all Apache Junction agencies.
B.The city may act on behalf of any unincorporated areas in
soliciting recovery and relief benefits from the state or
federal government.
1.All affected political subdivisions of the state and state
agencies are eligible for the Governor's Emergency funds
under a gubernatorial declaration.
2.Under a Federal Declaration,all political subdivisions and
state agencies deal with FEMA through ADES.
C.Both public and individual assistance programs require specific
actions by the city.
III.Purpose
The purpose of this annex is to establish the organization and
assign the responsibilities required to qualify public or private
entity for any disaster assistance program from either the
Governor's Emergency Fund or funds from a Presidential Declaration.
Mission
I .Establish records keeping procedures.
II.Designate applicant agent and establish public assistance
procedures.
III.Establish Disaster Application Center procedures (Federal
Declaration Only).
1-1
345-023A
Operations
I .Concept_
Following a state declared disaster certain disaster recovery
programs are available to assist political subdivisions of the
state and state agencies under A.R.S.35-192.Following a
Presidential Declaration,certain recovery programs are available
to eligible applicants,including individual assistance.There are
generally two categories -Public Assistance and Individual
Assistance.
A.Public Assistance
Federal public assistance is a cost -share program to assist in
the repair or restoration of public facilities and services.
See Tab A to Appendices 1 and 2 for a more complete description
of the Public Assistance program.
B.Individual Assistance
Some of the categories of assistance available to qualified
individuals,families and businesses who suffer losses resulting
from a disaster are:(See Tab B t o Appendices 1 and 2)
Mass Shelter and Feeding
Temporary Housing
Individual and Family Grant
Emergency Food Stamps
Disaster Unemployment Insurance
Small Business Loan &FMHA
Agricultural and Soil
Conservation Services
Internal Revenue Service (IRS)
Crisis Counseling
II.Organization Responsibilities
The City Emergency Services Coordinator will be responsible for
coordinating all disaster assistance programs,both public and
individual.
A.Public Assistance
The City Finance Director is designated the "applicant's agent"
for Public Assistance.He/she will be the point of contact and
1-2
handle all documentation and correspondence for Public
Assistance.
The City Engineer/Public Work Director i s responsible for
conducting damage assessment and preparation of Damage Survey
Reports (DSRs)for city owned or sponsored facilities.
B.Individual Assistance (Presidential Declaration)
The City Emergency Service Coordinator will coordinate:
1.The location of the Disaster Application Centers (DAC).
2.Provide liaison with and equip the Disaster Application
Centers.
3.Assistance in conducting the outreach program and the
advertising of the location and hours of operation of the
DAC.•
Implementation
I .Pre emergency
A.Designate a coordinator of the different programs.
B.Train and exercise staff.
C.Maintain applicable reference manuals (D R &R 1-21 Series).
D.Establish procedures and SOP's as required.
II.Emergency Stage
A.Implement sound record keeping procedures.
B.Perform damage estimation and assessment for both public and
private sector.
III.Recovery
A.Public Assistance
1.Develop a Notice of Interest.
2.Designate the applicant agent.
3.Coordinate an applicant's agent briefing (Federal Only).
4.Prepare D5R's.
5.Complete damage repairs in accordance with scope of work on
DSR and complying with codes/standards i n effect prior to
the disaster.
6.Concurrently maintain cost,record of repair and
restoration on a project by project basis.
7.Request final inspection of repair site.
1-3
J 4 D -UCJA
8.Prepare final report (State only).
9.Audit/Single Audit.
10.Final payment.
B.Individual Assistance
1.Pre -identify possible DAC locations.
2.Equip DACs.
3.Staff DACs.
4.Assist in publicizing DAC locations.
APPENDICES:
1.Recovery -State
Declaration Only
2.Recovery -Federal
Declaration
1-4
345-023A
Appendix 1 to Annex I
RECOVERY
STATE DECLARATION ONLY
GENERAL
I .A State Declaration means:
A.The severity of the disaster was such that all response and
recovery measures could be handled with state and local resources,
or
B.A federal declaration was requested but was denied.
II.Even without a Presidential Declaration,some recovery assistance
programs are available for Individual and Public damages.See Tabs A
and B to this Appendix.
TABS:
A.Public Assistance
B.Individual Assistance
I-1-1
345-023A
Tab A to Appendix I
PUBLIC ASSISTANCE
I .General
A.Purpose
1.A.R.S.Title 35-192 governs the administration of the
"Governor's Emergency Fund,"and provides for an orderly and
continuing means of assistance to local governments in carrying
out their responsibilities to alleviate suffering and damage
resulting from an emergency or contingency.
2.This appendix provides the guidance to the City of Apache
Junction for obtaining recovery assistance and funds with a
State Proclamation only.
B.Responsibility
1.The responsibility for the City of Apache Junction recovery
actions rests with the Mayor.
2.Requests for disaster recovery assistance will be initiated by
the City of Apache Junction within 10 days of a disaster
occurrence.
II.Procedures
A.As previously described,when a disaster occurs,the city will
respond with its resources.When the disaster is of such severity
and is beyond the resources of the city,the city will request by
resolution (Enclosure 1)assistance from Pinal County.When the
disaster is of such severity and is beyond the resources of the
county,the county will proclaim an emergency and request that the
governor declare (through the Director,Arizona Division of
Emergency Services)a "State of Emergency"based on the supporting
information provided (See Enclosure 2).
B.When the Governor declares a State of Emergency,Pinal County
becomes eligible for emergency funds based on ARS 35-192 and
associated rules.
345-023A
C.The following procedures must be accomplished to facilitate the
receipt of funds for the restoration and repair of damaged
facilities and reimbursement of expenditures:
1.The city will submit to the county,and the county will endorse
and submit to ADES a "Notice of Interest"(see Enclosure 3)
which will provide a list of damages for which reimbursement is
being requested.
2.I f not already included in the letter to the Governor
(Enclosure 4),the city will designate by letter to ADES an
"Applicant's Agent."The applicant's agent should be a city
official who is empowered to act in behalf of the city.
3.Establish Damage Survey teams.The Public Works Director will
designate city personnel preferably with engineering
backgrounds to be members of the Damage Survey team.The teams
will consist of state and city representatives and may include
representatives from a Pinal County or other jurisdictions.
Teams will be responsible for establishing a schedule to
physically look at all damages and complete Damage Survey
Reports (DSR)on all damages sites/facilities.
4.Complete and submit DSRs (see Enclosure 5).DSRs are estimates
of cost.The scope of work on the DSR will be a guide i n
determining what is eligible work.
5.DSRs will be reviewed for eligibility by ADES.
6.Complete and submit a "Project Application"form.
a.To obtain financial assistance from the Governor's
Emergency Fund,the city must submit a project application
to the Governor's Authorized Representative (See Enclosure
6).•.
b.The Project Application is the authority document for the
Governor's Emergency Fund.The damage survey reports are
the supporting documentation for the project application.
c.Modifications to the damage survey reports and project
application will be delineated in the state engineering
analysis (See Enclosure 7).
7.Perform damage restoration and repair work.
a.Maintain accurate records (contracts,receipts,time
sheets,etc.).
345-023A
b.Do work in accordance with scope of work write-up on DSR.
8.Grant -In -Lieu (see Enclosure 8).
a.A Grant -In -Lieu (GIL)may be used to modify the scope of
work on a damage survey report.Modifications may be used
to upgrade the facility or replace the facility with a
lower grade facility.
b.Changes in the scope of work require a GIL approval by the
Governor's Authorized Representative.
9.Final Inspections.
a.The County is required to notify the Director,Division of
Emergency Services within thirty days of the completion of
work.
b.A representative from the state will complete the final
inspection report (See Enclosure 9).
c.Any changes in the scope of work,significant cost overruns
or underruns should be addressed on the reviewers comments
sheet (See Enclosure 10).
d.At the time of final inspection,a brief review of
expenditures should be made.
10.Final Report.
a.The applicant is required to submit a final report within
thirty days of the completion of the projects to include
the following:
(1)Actual completion dates of the work projects.
(2)Summary of documentation for each DSR (See Enclosure 11).
(3)Copies of paid vouchers,time cards,equipment logs,
payrolls,contracts,agreements,receipts and similar
documents,should be included with the summary of
documentation.
11.State Audit.
a.Upon receipt of the notification of completion of work,the
Director will arrange for a site audit of the project's
records.
(1)The audit is the basis for final payment of eligible
project expenses.
345-023A
(2)Final reimbursment includes costs incurred to complete
necessary repairs and reconstruction less any amounts
previously advanced or reimbursed.In the event that
an advance or any portion of an advance is deposited
in a commercial interest -earning account,interest
accrued on the deposit reverts to the state.
Prior to final payment or reimbursement of costs,
purchase discounts,insurance recovery credits,and
salvage value will be deducted.Final payment or
reimbursement will be reduced accordingly.
(4)Upon completion of the audit,the Director will
prepare a final claim for payment of costs,based upon
the audit findings..
Final payment of claims must be Completed within the ,
respective time limit set for that emergency or
contingency.Time limits are prescribed in Governor's
Emergency Fund Rules.
(3)
(5)
ENCLOSURES:
1.City Resolution
2.Request for Assistance
3.Notice of Interest
4.Sample Applicant Agent letter
5.Damage Survey Report
6.Project Application
7.Engineering Analysis
8.Grant -in -Lieu
9.Final Inspection Report
10.Reviewer's Comments
11.Summary of Documentation
Enclosure 1 to Tab A
S A M P L E
CITY EMERGENCY RESOLUTION
WHEREAS,the unusually strong earthquake of ,19 ,
and the fires therefrom have caused the death of persons and extensive
damage or destruction to private property and to the many public facilities,
streets and roads of the City of Apache Junction and
WHEREAS,the earthquake has resulted in a condition of extreme peril to
the health and safety of many citizens;and
WHEREAS,the Mayor of City of Apache Junction is authorized by
resolution of the City Council to declare a local emergency;
NOW,THEREFORE,i t is hereby declared that an emergency now exists in
City of Apache Junction and
Mutual aid from the City of Apache Junction is hereby requested;and
I t is further ordered that during the existence of said emergency,local
government agencies assigned emergency roles in the Apache Junction City
Emergency Plan are an Emergency Organization and the City of Apache Junction
Emergency Plan is hereby activated and in effect until further notice.
Dated:
Attest:
Mayor
City of Apache Junction
I -1-A-1-1
345-023A
Enclosure 2
S A M P L E
This information will accompany the City Emergency Resolution or will be
forwarded as soon as possible following the resolution.
The Honorable
Governor,State of Arizona
Through:Director Arizona Division of Emergency Services
Dear Governor •
Under the provisions of ARS Title 26-300 or 35-192,et al,I request
that you declare a State of Emergency for City of Apache Junction as a result
of (brief description of disaster and communications affected).
The amount and severity of disaster related damages are broken down by
type and preliminary estimates as follows:
Private Residential $
Businesses
Agricultural
Public Facilities
Total S
As the result of the situation I have directed the implementation of the
City of Apache Junction emergency operations Plan on (date)
I have determined that this incident is of such severity and magnitude
that effective response is beyond the capabilities of the City of Apache
Junction and that State and possibly Federal assistance is needed under Public
Law 93-288.Enclosed i s tabulated data reference required assistance.The
city budget is ,with as a balance and
approximately $has been expended to date to mitigate this
emergency for which no Federal/State reimbursement will be expected.The
current population is for Apache Junction and the per capita
income is
I -1-A-2-1
-UCJA
I have designated as the city applicant
agent.He/she and our Emergency Service Director will
work with Federal/State damage assessment personnel and will provide further
information or justification on my behalf.
Sincerely,
Mayor
City of Apache Junction
I -1-A-2-2
NOTICE OF INTEREST
Declaration Nutatier
.STATE OF ARIZONA DATE
.NOTICE OF INTEREST .,Flys NUMBER
IN APOLY/NG FOR STATE DISASTER ASSISTANCE
The purpose ot Ink form is to list the ciamages to property anct facilities so mat inspectors may ea aooroPriaTelY anigned for a
format survey.N
RECUIREPENTS RIR STATE DAMAGE SURVEYS
A.DEBRIS CLEARANCE F. PUBLIC UTILITY SYSTEMS
C On Public Roads Sr. Streets including ROW C Water CI Storm Drainage
Ell Other Public Property 0 Sanitary Sewerage 0 I.Ight.Tower
! 3 Private Property (When undertaken by I:3 Other"
local Goverrunenr tomes)
Structure Dim°lition ...
B.PROTECTIVE MEASURES C. FACILITIES UNDER CONSTRUCTION
•0 Life and Safety 0 Health 0 Public Fatalities'
CI Property CI Stream/Drainage C.L.anneis CI Private Non -Profit Facilities
C.ROAD SYSTEMS H.
! 7 Roads C Suests •C C
0 Lyridg=C. Culverts 0 0
Traffic Control 0 .Other 0
D.WATER CONTROL FACILITIES L OTTE-RC:or in above cc:trona:I
D-les :::Lave=0 Dorms 0 Park Facilities
:..—.Drab:age Ctionneis C I :ion -Works 0 R=eational F2C.:leS
E.PUBLIC BUILDVICS AND EQUIPMENT 0 Other
: :13..:Olic Buildinitt
—.— Suppii= or inventory
,--1 Vehicles or other equipment '
C Transportation Systend
Education Facilities
...
•:nuware rye,Of Pegirv:••• ry-2,Lae 'vivo of tat fatairy CIIIIS Of private non.proer owner.
riArn ,:NO TI +-Le. o F REPRESENTATIVE WI•I0 WILL ACCOMPANY THE SURVEY TEAM.
,..mt ‘..JP :1,01.1 I 'CAL OLADivISJON u A ELIGIBLE APPI.JOAArr L..cow:Ty•....
1 I •.I 2 !
a vSariEss AODAESS IzIp cooe
I
:.S.5 TZLEPorpt:E !Arra C.c-lei:;umeoell •-•;),Jte TI:Lziss•topie Woo CodiV.Vuotosol]n -4
ApP•JCAN T-5 AU niCRIEECI R PMC ttlTArIv V UZINESS TELEPNOivE (..Lryo Ei.4olNiaole4ri
41 -
345-023A
Enclosure 4
:SAMPLE LETTER FOR DESIGNATION OF APPLICANT AGENT
Director
Arizona Division of Emergency Services
5636 E.McDowell Road
Phoenix,AZ 85008
Dear Sir:
In accordance with ARS 35-192 and rules governing the administration of the
Governor's Emergency Fund,has been designated the
Applicant's Agent for the City of Apache Junction.
Sincerely,
Mayor
City of Apache Junction
I -1-A-4-1
Enclosure 5 to Tab A
DAMAGE SURVEY REPORT FORM
DAMAGE SURVEY REPORT
STATE OF ARIZONA
'DECLARATION DATE
4. INSPECTION °ATE
I .T O i h ARIZONA STATE DIVISION OF EMERGENCY SERVICES
2.APPLICANT ISAma wow%4:461,10" .CirG I PA NO.
7. wuRK CATEGORY 1-*X" 44.Ncame‘h.g)
EMERGENCY •
PERPAANEN7 CA C a CC CO CE CI F C o 0.1
ITEM NO.
5. WORK ACZ0144PuSmE13 B Y
CDNTRACT
C I FORCE ACCOUNT
I 6.PERCENTAGE. OF WORK
c.comPLETz, o To OA rE
:
a. ca.mAomo Fixclunts darrisarcassian onsi asperwoom
9. O1.SCR,PT1ON OF DAMAGE
IC. %COPE .OF PROPOSED WORK
GUA:. r;Li r4 I I
•1121
11.ESTIMATED C—DST OF PROPOSED WORK
:A AT Aivi-VOR OLSCRIPT ION r PRicz czs7
(en
.
.1 I
I
I
,
-I
ii I I
I I
12...LAiSTING INSURANO.Z !Type;I AMOUNT roTAL1s ) i
12:PECCMmENDATION BY STATE INSPECTOR (Signature.Agency,Oate)t Etigsrm 1 A TrACkmENTS
I 0 YES 17N01
'di -CONCURRENCE IN REPORT BY LOCAL INSPECTOR(SignatureMency,Date)I 1 ..TTAci4NIEN.TE .
Irn rEs I-1 NO1
is. STATE REVIE14 (Signature.Agency,Date)!
; C .'5
_1 .477ACHPA ENT'S
C '
DAMAGE SURVEY REPORT FORM (CONT'D.)
.•....•
nAmAcz SURVEY C=177.:ZAT:ON STET:•
Appl:Lcamt IDate Sheet
Declatat:Lom No.?.A.No.'.;orir.Cacegor7::ic=ergency LjPerrlaneat
DA CDB CDC L JD DE CDF CDC CDH 0 /I
ILtam No.1 Supp.No.
Ouant1=7 Um:Lt.I and/or Descrtmtton IUmi:Prtte I Cost
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1 1 1 I
I I 1 I
I I I 1
.1 1 '1 I .
I I .1 1
1 • I 1 I
I 1 I 1
• 1 1 _1 1
I .I 1 1
1 .1 I I
DAMAGE SURVET CrITIT7NUAT:ON
App.J.:...zasso
ecl..a.rac-.L.on
Dace IShesic oi
?.A. No. Won:. Cacegor7:LJE=ergency L.PerTommers.r.L:am No.&App. No.
OA OB.DC C D OE OF OG C a OI
Sketches •and/cr Nat i c ie
PROJECT APPLICATION FORM
ARIZONA STATE DIVISION OF EMERGENCY SERVICES
PROJECT APPLICATION FOR STATE EMERGENCY FUNDS
200,. •-•• •• • ••tr.
GOVERNOR'S
EMERGENCY
PROCLAMATION
DATE
PA NUMBER
SUPPLEMENT NC:
1 .APPLICANT'S NAME AND ADDRESS 2 .APPLICANT'S AGENT
Name
Title
Address
Telephone
PROJECT SUMMARY
A.DEBRIS CLEARANCE
B.PROTECTIVE MEASURES
C.ROAD SYSTEMS
C.WATER CO!'ITROL
E .PUELIC 2 1.21..DING3 AND E:UIPmENT
r .PUBLIC uTILITIES
G.FAC/LITIES UNDER CONSTRUCTION
H.PRIVATE FACILITIES
: .OTHER DAMAGES (Not in move caradorles)
TOTAL
Attacn Damace Survey Recorts
4 .FUMING R ' -TS.Aovance.of Funcs
Reimoursement vC
AMOUNT
REOUESTE0 BY
APPLICANT
NC
NO
LOCAL
COMMITMENT OR
COST SHARE RAT/0
AMOUNT
APPROVED BY
STATE
5.CERT:FICATION BY APPLICANT.I nereby reauest State emergency funos in tne amount
itemized aobve,and agree to abide by the Governor's Emergency Fund Rules and
Regulations and ARS 35-192.I certify that a duplication of oenefits apes not
exist.
Date Title Signature
S.STATE APPROVAL.
Date Received Date Aporoved Sionature
I -1 -A -6 -1
Enclosure 7 to Tab A 333-017a
ENGINEERING ANALYSIS FORM
ENGINEERING ANALYSIS
EXHIBIT C
APPLICANT:
APPLICANT NO.:
DECLARATION:
P.A. NUMBER:
I -1 -A-7 -1
Enclosure 8 to Tab A
REQUEST FOR GRANT -IN -LIEU
ARIZONA DIVISION OF EMERGENCY SERVICES .
-REQUEST FOR GRANT—IN—LIEU-
PREPARE A SEPARATE REQUEST FOR EACH GRANT-IN-UEU
APPUCANT 'PROJECT NUMBER
DAMAGE CATEGORY ITEM NUMBER .
I.DESCRIPTION OF THE HIGHER GRADE FAOUTY TO BE CONSTRUCTED OR MORE
PERMANENT REPAIR TO BE ACCOMPUSHED (DIMENSIONS AND TYPE OF MATERIALS. ETC.I
Z.ESTIMATED COST OF THE ABOVE FACIUTY 1 3.SOURCE OF FUNDING OVER ,GOVERNOR '5
EMERGENCY FUNDS
4 WORK TO BE PERFORMED BY: (Check °net
0 a.CONTRACT El b.OWN EMPLOYEES AND EQUIPMENT c. COMBINATION OF a. AND b.
5.ESTIMATED DATE THE ABOVE PERMANENT WORK WILL BE COMPLETED
b.ESTIMATED DATE WHEN ESSENTIAL PUBLIC SERVICE WILL SE RESUMED
7.ENGINEERING ESTIMATE OF THE COST OF REPAIR OR REPLACEMENT AS SHOWN
IN THE DAMAGE SURVEY REPORT
AMOUNT REQUESTED DATE
APPUCANTS AUTHORIZED REPRESENTATIVE
8.APPROVAL OF THIS REQUEST IS BASED ON ABOVE INFORMATION. ANY CHANGED CONDMONS SHOULD
IMMEDIATELY BE BROUGHT TO ATTENTION OF THE STATE COORDINATING OFFICER. AS IT MAY HAVE
BEARING ON GRANT-IN-UEU ALLOWANCE.
AMOUNT RECOMMENDED DATE
AMOUNT APPROVED DATE
GO V ERNOR 'S AUTHORIZED RIIDRESENTATIVE
Enclosure 9 t o Tab A
FINAL INSPEC:ION REPORT
Declaration
Al3pLicazoan No.Declama= Date
FROM: Agercy
. AFFLICANT
3.131=2:1 1.43Z1C
T.lace Xpprnvea FA
Inspected Cast Estimate
Uon=ra=Scope of Worx
Force Acttunt (Repart Changes)
.1 I r 1 L r I
I I I (I I .
1 I 1 I 1 I •:I
I I I I i I •I I 1
li I
I I I I I I 1
1 1 I 1 1 .I 1
!I I I I 1 I I ii
:1 i 1 I 1 i I I 1
!1.i I 1 I I I 1
'1 I 1 I I 1 I •!..
i I 1
a. DILL rAl pensanaily inscec: ea= it of commiema ware ..................
5. Did vou retie./ ana utt e apritirnig,Lamm ELTvev Ren=s7 ..............
c. Did you reined amtr p.2.=.131. e M1:1 "--.12 Arals 7 ...............
d.Did ' , , j review ana uz:liaa Anniitanes Documenzarlm.7 . . . . . . . . . . . .
e.Did !mu eve-awe any pri=of any of tbese hum itEms,
rie.rt
I `f •Yee NC.
I i
;
Cz.gliriCATION
.The above itapis) in the pro-ject abraii=i i for the category of work shown has been inspeci and cmr-.:E=Lon
is hetoy made tat tle uork hns Peal compietsa as al:proved tr1...-eln,eccept as noted above.
ALES REVIEW Date
SiZE INEFEMR (Signature ana Title) (State Asses...,)Dame = L S
L L E.r.:.=%frAT.T.VE (Signature ana Title)Date DAIE
Enclosure 10 to Tab A
333-017a
APPL:SANT:_
APPLZZANT YO.
DEC AT:ON:
REVI7WER'S COMMENTS
. . . .• J. U.I , u 1 clIJ 11.
•P
333.-017a
SUMmARY CF OC.—ZmENT.L 11:-IN SUPf7FIT CF A.MCUNr
•FRart THE .1:11E.703CP'S V'EACZNC`r
F R =11447ER IPORK
NATcIz_^...S=ARAT=7:
me.
a a acane
Rot itete.--ca
'Aoto isr.=atm
a. =fatality:wt...
.0•5• •"'".'••••tt L..a dae.arawntatuan (A=ucane a sis.rreal...matertas out : f
1012114,C3 Me auacx.aeoucant agralaa 1 42114CUR•17C .11A• ••••.
OS wqiusas 11.raittrae:yre zatitirtfr.WIG :aese 'song
Attettowttel 417011C211.1,12g Mal lova,a setet CAHIGtZ Ulan
4 8 ger= :Oa a r
1 ...A.
A acres.va •AuuLacaneS
...
A 01:1U4 7 CLOW I Cast •
-....2a..dr•• 1 ::. •..es
hictr.17
a r •4.: • MT.
1-1—A-11-1
Poe*No.
APPL.1CANT
5U/4,4AV' OF DOCUMENTATION IN SUPPORT OF ANOUNT CLAIMED
-FROn ZHE GOVERNOR'S EMERGENCY FUNDS
FOR ELIGH3LE DISASTER WORK
•Guisernatarial Oer_laratian
Fit.g.c,
Apo I icant's
Reierenco No.
(St arrant.
Voucrier. Claim
tir cnoluti-ifs No.
CCIP=N
DA=
D °CUM ENTTON
i List docutnentauon (Applicant's payroll.metarial out of
I app/icant's stock.applicant aortal estuaprnant and name.
of renoor or concractor) by esuiPory and line stein in the
Is revon Protect application am give •bnot description
!el the articles or sorriest.'
AmoumT.
I L4fie Item 111
I Aporersu
Protect •
Application
A 0011Calle $
Cast
Dollars Dollars Cer.:1
.Scheidule 1
Schedule 4A
..=•••111.
Caterer.?A.-Debrts Clearance
DSR #15672 -E1m -5=sec berween
5th Es 6th Streets
LABOR
3-01-78 18 hours a t 54.00
14 hou=s a t 56.00 OT (averrtme)
5-433-78 8 hours at $5.00
4 haurs at 57.50 OT (avtr=t=e)
!Am:Li:a=-("weed etrr_it.,=etv:
5-01.-78 110 yard dumm =-ack -12 hours a t 511.50
5-03-78 12 yard fro=loader -12 hours at $12.00
Total L i e Item #1
Total Catemor7 A
SAMPLE 1
Ii I
22.00
:4.or
0-
40:00
30.00
I.•.138.00
"6.00
i5268.00i S420.00
268.001 420.00
I -1 -A -11 -2
Paco No.
SUMMARY OF DOCLOAENTA1IOT4 IP4 SUPPORT OF AMOUNT C1..40.4ED
FROM THE GOVERNOR'S EMERGENCY FUNDS
FOR ELIGIBLE DISASTER WORK .
Gubernatorial Mmlaration•'APPLICANT Protean •tielissitiaa pia.
Aeoiscattes G a r .
11,1114,.%••N o.
(Si arrant .
Cr 7/76,0e ••• Mu. I
I DOCUILEVTION
Ligt el ocunurntatson (Applicant's 0 01,Y011.IlatirrUbi 00,0 1lapplacant's •toca.stnitscant annum eatiarstitent •rio native
I in venom or contractor t by caterer,and Luso item in its
I.001,04Pc0 121171Cet COVALCCILICIA ada0 111/0 •brain CIO0CS15111001
01 M I ilifflelet•Of COVVICOS
Schedule 21 5-10-73
Schedule
43
Farrmuu
Voud=er
416-13
Catevo"C -Road Synte=s
03R =17C2 •-EL=Street
Labor
12 hours a t 53.30
4 hours a t 54.00
4 hours a t 5.:„25
4 hours a :54.50
••Arolic==t Owned 7--4--er-
5-10-73 10 yarC duom trUck #1 -4 hours az 511.50
5-1a-78 I 3 yard fr=t loader -4 hours a :512.00
5-10-73 1 6 yard du=11.===k - 4 hours a :S1C.10
5 -11-73 I Gat 147 Motor Grazier -4 hours az-51.5.00
10 yam=dr.up rrddx #27 4 hours a t 510.!0
1
5-11-73 55 Cy tr=vel a t 50.30
60 C 7 :::11.1 air:a :5.45
60 cy AZC a :s .:0
Re=r..d Eruirceur
6 yard &cup %P.m •ESZ.L t
rccal Ll=e izem ; 1 I
A SIOUN'r
;arm In
A OCEPOVen
PTOirCt
A crolacauen ii Aotiticant's
Elactoto
Casa
Dnilart
pI I .
!I
1:i
II I •
42 bo
11 16 CO'
17 00II
-3 1s.0
i..
I
!I
.1
1.
il.1
46 00
52 CO
42 CO
60 CO
50 CO
52 CO
1.7 CO
=A .1:0- - -
493 1 $508 CO
!Iit
!ii.
1 -1 -A -11 -1
Pago No.
APPLICANT
SUMMARY OF DOCUMENTATION IN SUPPORT OF AMOUNT CLAIMED
FROM THE GOVERNOR'S EMERGENCY FUNDS
FOR ELIGIBLE DISASTER WORK
Gubernatorial Declaration
Project Application No.
Applicant'
Reference No.
(Warrant.
Vinacnnr.:"Ia
MO. I
CC2-1:r-ZriN
DAM
DOCUMENTION
List docurnent•tioo (Aotilicaries payroll.niaterial out of
applicant's 'tacit.applicant owned equipment and name
of vertoor or contractor, by category m a Ajt.item in CM
•Pieroveis proiect appiication and gyre a *riot cleacrustiont
of the articles or services
AMOUNT
Llne Iterri i n
Aoororoa
Proloct
Aooticanon
itoolicant's
Cost
Dollars Onllarn Cent-
#7320
Sceduia 2
5-20-78
DSR #1590 Oak Street
S=Ith Brzthers Ccztrac:ors
Tozal Line I:cm #2
Tocal. Categor7 C
Cacescr-:- D - uater Ccr=7.11 Fact21:tas
5-13-78 !DS R #8703
Not
Pair.Scree ,:Irr:4av-Lzr:
Clai=d -asul'firrLerl:Doc ======•
5175.00
5175.00
;1
5688.0O
.o
5300 :00
5300 po
5808 100
I
1
1-1-A-11-4
345-023A
Tab B to Appendix 1
INDIVIDUAL ASSISTANCE
I .PROGRAM DESCRIPTION
There are only limited Individual Assistance programs available
following a disaster which warrants only a state declaration.The
programs available include the following:
A.Federal
Some federal agencies can be petitioned by state and/or local
governments to declare a disaster and provide technical assistance
under their own authority.Each program has its own set of
criteria and eligibility rules.The following are a few agencies
having such unique authority:
1.Small Business Administration
2.Farmers Home Administration
3.Agricultural Stabilization and Conservation Service
4.Corps of Engineer
B.Volunteer Agencies
Various volunteer agencies provide assistance to disaster victims
on case by case basis,such organizations are:
1.Red Cross -shelter,mass feeding,clothing,first aid
2.Salvation Army -feeding,shelter,clothing
3.Mennonites -home repair
4.St.Vincent de Paul -feeding,shelter
5.Other church/civic groups
II.IMPLEMENTING PROCEDURES
A.Pre Emergency
Emergency Services Coordinators must:
1.Establish and maintain contact with all agencies which can
assist victims of a disaster in the community.
2.Remain knowledgeable of each program's and sponsoring agency's
specific eligibility criteria and application requirements.
3.Establish procedures to obtain the data required to complete
the application.Information such as:
345-023A
a.People affected
(1)Dead
(2)Impaired
(3)Displaced
b.Damage
(1)Structures destroyed or damaged (homes,businesses,
(2)
(3)
buildings,roads,etc.)
Crops -destroyed or damaged
Extent of insurance coverage
c.Resources expended
B.Disaster Impact
1.Gather data for application.
2.Alert and petition agencies for assistance.
3.Notify victims how and where they can receive assistance.
C.Recovery
1.Coordinate the administration of the assistance.
2.Insure all victims are made aware of assistance available and
are given the opportunity to apply.
345-023A
Enclosure I to Tab B
DISASTER ASSISTANCE PROGRAMS
INDIVIDUAL ASSISTANCE
NOTE:THIS ENCLOSURE CAN BE REMOVED FROM THE PLAN AND MADE A SEPARATE
DOCUMENT.IT IS INFORMATIONAL ONLY SINCE ELIGIBILITY CRITERIA CAN CHANGE
RAPIDLY.
1.EMERGENCY ASSISTANCE -Provides disaster victims with assistance to meet
their emergency needs.Assistance may include:
- -Immediate food,clothing,shelter,medical attention and such items
as false teeth,prescription medicines,eyeglasses,artificial limbs,
etc.available through Red Cross;
- -Financial assistance with home repair or replacement of essential
household items through the Red Cross;
- -Food,clothing and financial assistance for immediate needs through
the Salvation Army;
- -Skilled and unskilled labor for debris removal and/or home repair and
rehabilitation through the Mennonite Disaster Service;
- -Other emergency assistance programs available through private relief
agencies including Church World Service,Seventh Day Adventist and
local private sources.
2.FOOD STAMPS -Food coupons by a State agency such as Social Services or
Welfare Department.
- -Funded by the Food and Nutrition Service (USDA).
- -Applicant must verify income and document need.
3.TEMPORARY HOUSING -Administered by FEMA and/or designated state agency;
funded by FEMA.Assistance may include:
- -Transient accommodations such as hotels,motels,etc.;
- -Existing rental resources (apartments,house,trailers,etc.)or
government -owned dwellings,as available,for those whose primary
residences are uninhabitable as a result of the disaster.This
assistance is rent free for up to one year;
1-2-8-1-1
345-023A
9.First floor access for handicapped and elderly.Federal
officials will look at facilities and confirm adequacy.
D.With the coordination of federal officials,advertise the
locations and time when DAC would be open.Use radio,TV,
newspaper,posters,flyers -all means available.
E.All disaster victims should be encouraged to come to the DAC
and apply.There should be no predetermination of eligibility.
F.At the DAC eligibility for one or more of the following
programs will be determined:(List not all inclusive)
Temporary Housing
Individual and Family Grant
Disaster Unemployment Insurance
Internal Revenue Service
Social Security Benefits
Veteran °s Benefits
Insurance Assistance
Food Stamps
Small Business Administration and FmHA
Legal Assistance
Emergency Assistance
Red Cross,Salavation Army,Mennonite
Disaster Service,Seventh Day Adventist
Mental Health
Agricultural Stabilization and
Conservation Service -(ASCS)
G.Enclosure 1 gives a short synopsis of many of the programs and
services offered at the DAC.
H.It should be emphasized that disaster victims will not receive
cash grants at the DAC,the exception being possibly a small
amount (groceries,check or voucher)from the Red Cross.This
is but the first step in the assistance process.
ENCLOSURE:
1.Disaster Assistance Programs
345-023A
$500,000 loan limit (including a combination of physical
and EIDL loans).
Note:The "Agribusiness Agreement."SBA and FMHA will cooperate
in determing who shall grant a loan when a business is not
clearly either a commercial or agricultural enterprise.
5.EMERGENCY LOAN:Administered by Farmers Home Administration (FmHA).
Features include:
- -Low interest loans to farmers,ranchers and agriculture operators for
actual physical losses and/or physical production losses to
compensate for losses to essential property and/or production
capacity.
- -Available in desingated and adjacent counties.
- -Test for credit -applicant must be denied from commercial sources to
obtain low -interest rats,otherwise conventional rate will be
charged.
- -Actual loss loan interest rate of percent for the first $100,000 and
8 percent from $100,000 to $500,000.
Note:Loans for more than $100,000 and loans for personal
property (house contents and vehicles used for non -farm
business)should be referred to SBA.
6.EMERGENCY CONSERVATION PROGRAM (ECP):-Administered by the Agricultural
Stabilization and Conservation Service (ASCS)of (USDA).Assistance
includes:
- -Assistance to farmers and ranchers for repair or replacement of
permanent fencing;debris removal from cropland and fields;grading
and shaping (rehabilitation)of farmlancrand other assistance as
needed and approved by the city.
- -Payment is up to 64 percent of the cost of the work;remainder paid
by farmer.(FmHA or SBA will lend to cover the farmer's share)
- -Available in counties approved by the city ASCS committee.
7.OTHER AGRICULTURAL ASSISTANCE:
- -Emergency Watershed Protection Program (Section 403 PL 95 -334)-
Financial and technical assistance in an emergencvy situation to (1)
I -2-B-1-3
345-023A
safeguard lives and properties and (2)to eliminate or reduce
hanzards created by natural disasters that suddenly impair a
watershed.Technical assistance also includes engineering and design
for soil and water conservation structures through USDA's Soil
Conservation Service 9SCSO -Section 216 program.
Benefits from the Federal Crop Insurance Programs through the Federal
Crop Insurance Corporation (FCIC),and emergency livestock feed and
grazing programs,or various crop subsidy programs through the ASCS.
Information to farm families on cleanup of damaged property,recovery
actions on damaged farms,and renovation of damaged equipment and
property through USDA's Cooperative Extensive Services (CES).
8.TAX ASSISTANCE:
- -The Internal Revenue Service (IRS)may provide disaster victims with
counseling and assisance in the form of expedited income tax
rebates.A taxpayer may file an amended income tax return i f the
total yearly losses exceed ten percent of the adjusted gross income
(AGI)of the individual.An amended tax return may be filed during
the year of the disaster occurrence or for the previous year for
noninsured casualty losses to home,personal property,businesses,or
farming/ranching operation.In order to claim the loss on the return
for the previous years,the AGI for that year must be used to
determine the amount of the loss which is deductible.Benefits may
also result from filing amended State income tax returns.Also,city
assessors may provide information on possible property tax relief.
9.DISASTER UNEMPLOYMENT ASSISTANCE (QUA):
- -Administered by the State Employment Security Agency through the U.S.
Department o f (DOL).FEMA provides the funding.
- -Provides weekly benefit payments to those out of work due to the
disaster including self-employed persons,farm workers,farm and
ranch owners,and others not normally covered under regular
unemployment insurance programs.
- -State also provides assistance in finding re-employment.
10.INDIVIDUAL AND FAMILY GRANTS (IFG):
Provides grants of up to $5,000 through a designated State agency to
met disaster related serious needs and necessary expenses not covered
by other governmental assistance programs (e.g.SBA disaster loan),
insurance of other means.
Assistance may be provided under the following broad categories:
medical expenses,transportation expenses,home repair,replacement
of essential personal property,funeral expense and protective
measures.
Business losses,including farm or ranch operations and non -essential
items or services are ineligible.
Funded by 75%by FEMA,25%by State.
Optional Program -available only after Governor expresses intent to
implement the program.
•11.SOCIAL SECURITY BENEFITS -Social Security Administration (SSA):
- -Assistance to annuitants in address changes and expeditd check
delivery.
- -Assistance in apply for disability,death and survivor benefits and
SSI payments.
12.VETERAN'S BENEFITS -Veterans Administration (VA):
- -Assistance in applying for VA death benefits,pensions,insurance
settlements and adjustments to VA insured home mortgages.
- -VA representatives will also record address changes i f necessary.
13.LEGAL SERVICES -Young Lawyers Division (YLD)of the American Bar
Association:
--Free legal counseling to low-income persons for disaster related
problems;may include replacing legal documents,transferring titles,
contracting problems,will probates,insurance problems,etc.
Fee -gathering cases such as civil lawsuits for damages where legal
fees are based on court or out -of -court settlements,are not
eligible.,
Non-YLD attorneys may also be available.
14.INSURANCE ASSISTANCE:
I -2-B-1-5
345-023A
Counseling on insurance problems and questions;may include obtaining
copies of lost policies,claims filing,expediting settlements,etc.
Information and assistance provided by the State Insurance
Commissioner,the American Insurance Association (AIA),the Federal
Emergency Management Agency;National Flood Insurance Program.
15.CONSUMER PROTECTION:
- -Provides counseling on consumer problems such as nonavailability of
products and services needed for reconstruction,price gouging,
disreputable business concerns and prctices,etc.May involve
coordination with insurance and/or legal counseling.
- -Counseling provided through designated State and local government
entities.
16.CRISIS COUNSELING -Implemented by State or local agency
- -Funded by FEMA through the National Institute of Mental Health
(NIMH).
- -Available only after special request by the Governor and approved by
FE MA.
- -Referral services and short-term counseling for mental health
problems caused or aggravated by the disaster.
17.DEBRIS REMOVAL:
- -Removal of disaster -generated debris from public and private
property.
- -Must pose a health or safety hazard to be eligible.
- -Normally through local government channels.
--Farmers should contact ASCS.
345-023A
Appendix •2 to Annex I
RECOVERY
FEDERAL DECLARATION
General
I .All levels of government have responded to the disaster -the city has
utilized its resources and declared;the county has responded and
declared;the state has responded and declared and has requested Federal
assistance under PL 93-288.
II.The President has declared all or part of the state of Arizona as a
Major Disaster Area,making all or parts of the state eligible for a
shared reimbursement for damages suffered as the result of a disaster.
Disaster Response and Recovery documents (DR&R 1-20)describe the
eligibility and programs available to disaster victims both governmental
and private (Public Assistance and Individual Assistance).
III.Tab A and Tab B contain some basic information concerning but are not
intended to duplicate or summarize all the details in the DR&R series
documents.
TABS:
A.Public Assistance
B.Individual Assistance
1-2-1
345-J23A
Tab A to Appendix 2
PUBLIC ASSISTANCE
I .Purpose
This annex is intended to describe the basic procedures to facilitate
the orderly recovery of Apache Junction from a disaster.I t establishes
the procedures required to make the city eligible for disaster recovery
funds once a Federal Disaster has been declared.
II.Procedures and Sequence of Events
1.The city will provide ADES with timely and accurate damage
assessment information to justify state and federal proclamation.
2.The President declares a disaster.
3 The Federal Coordinating Office (FCC)is named by the President and
the Disaster Field Office is established.
4.The city submits a "Notice of Interest"indicating i t will request
reimbursement for disaster damage.
5.The city designates an Applicant Agent to handle the paper work and
reimbursement of funds.
6.An Applicant Agent's briefing is conducted by Federal and State
officials.
7.The City Engineer or his designee participates in:
a.The Damage Survey Teams.
b.The writing of Damage Survey Reports for damages incurred
during disaster.
8.The city submits a Project Application (PA)which officially
requests reimbursement.The PA is approved by Federal and State
officials and includes an engineering analysis which identifies
eligible disaster damager repair costs.
9.Work i s accomplished to repair and/or restore the damage.
10.Partial/advanced reimbursment can be requested.
11.Final inspections of work i s conducted.
12.Final Report is made and audit is requested.
13.Audit or single audit is performed on work.
14.Final payment is made.
345-023A
Tab B to Appendix 2
INDIVIDUAL ASSISTANCE
I .Purpose
To describe the basic procedures required by the City of Apache
Junction to facilitate the orderly delivery of Individual
Assistance (IA)to disaster victims under PL93-288.
II.Procedures
A.Individual assistance was included in the requested
Presidential Declaration.
B.An individual (private homes and businesses)damage assessment
will be made and confirmed by Federal and State damage
assessment teams.
Assessment/Surveys will include:
Homes damaged and degree
Numbers -minor,major,destroyed
Replacement Value -low,middle,high
Businesses damaged and degree
Numbers -minor,major,destroyed
Extent of private insurance coverage
C.The City Emergency Services will pre -select several possible
locations which could serve as Disaster Application Centers
(DACs).Custodial services,rent,utilities,security,etc.,
will be City responsibility.The facility should have the
following features:
1.Large centrally located room with waiting area.
2.Two exits (preferably*one on each end).
3.Rest rooms.
4.Tables and chairs.
5.Lights,heat and/or air conditioning.
6.At least two phone lines.
7.Adequate parking.
8.Child care facilities (desirable).
345-023A
9.First floor access for handicapped and elderly.Federal
officials will look at facilities and confirm adequacy.
D.With the coordination of federal officials,advertise the
locations and time when DAC would be open.Use radio,TV,
newspaper,posters,flyers -all means available.
E.All disaster victims should be encouraged to come to the DAC
and apply.There should be no predetermination of eligibility.
F.At the DAC eligibility for one or more of the following
programs will be determined:(List not all inclusive)
Temporary Housing
Individual and Family Grant
Disaster Unemployment Insurance .
Internal Revenue Service
Social Security Benefits
Veteran °s Benefits
Insurance Assistance
Food Stamps
Small Business Administration and FmHA
Legal Assistance
Emergency Assistance
Red Cross,Salavation Army,Mennonite
Disaster Service,Seventh Day Adventist
Mental Health
Agricultural Stabilization and
Conservation Service -(ASCS)
G.Enclosure 1 gives a short synopsis of many of the programs and
services offered at the DAC.
H.It should be emphasized that disaster victims will not receive
cash grants at the DAC,the exception being possibly a small
amount (groceries,check or voucher)from the Red Cross.This
is but the first step in the assistance process.
ENCLOSURE:
I .Disaster Assistance Programs
345-0238
ANNEX J:MITIGATION
General
I .References
A.See Basic Plan.
B.Arizona Revised Statutes -Title 37.
C.National Flood Insurance Act of 1968 (Title XIII,Housing and Urban
Development Act of 1969),Public Law 90-448,August 1,1968.
D.State of Arizona Hazard Mitigation Program Reports (August 1980 -614 DR
and July 1,1985 -730 OR).
E.Making Mitigation Work,a Practical Handbook for State Officials FEMA
Draft,July 1985.
F.Flood Hazard Mitigation Handbook of Common Procedures,FEMA-14,September
1981.
G.A Mitigation Strategy for the Integrated Emergency Management System,
FEMA-CPG-1-104 (Draft),February 1984.
II.Situation
A.Of the four phases of emergency management,mitigation has been the most
neglected.Rather than wait for disasters to strike,jurisdictions
should take steps to prevent them or reduce their effects.Conflicts of
interest may occur.The conflicting needs of the City,especially its
growth and economic development,could hinder the implementation of a
strong mitigation program.
B.Current policy implementing the Federal Disaster Relief Act of 1974 (PL
93-288)requires hazard mitigation efforts to be undertaken as a
condition of disaster aid.Section 406 requires that as a result of a
Presidentially declared disaster,the state or local government evaluate
the hazards affecting their area,develop a plan and take appropriate
actions to mitigate such hazards.
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345-023B
C.Mitigation planning and actions must be taken in advance of a disaster.
After disaster strikes,mitigation opportunities exist only for the next
disaster.Nevertheless,the immediate post -disaster period does present
special opportunities for mitigation.
III.Purpose
A.To delineate the organization,assign the responsibilities and establish
the procedures to implement of an all Hazard Mitigation Program for the
City of Apache Junction.
B.To create the environment where all possible mitigation measures will be
considered and when implemented,eliminate future disasters,reduce the
possibility of their occurring,and/or minimize their impact i f they are
•unavoidable.
C.To identify a Hazard Mitigation Coordinator (HMC)at all levels of
government.
D.To identify mitigation responsibilities to the City Emergency Response
and Recovery Organization agencies.
Operations
I .Concept
A.The Mayor has primary responsibility for identifying and taking
mitigation actions which are within city legal and financial constraints.
B.The Mayor designates a Hazard Mitigation Coordinator (HMC)for the City.
C.The HMC,in cooperation with the Emergency Services Director,develops
procedures for the identification and implementation of actions which can
be taken to mitigate the affect on any disaster.
D.All City agencies support the identification of mitigation measures for
the City Council's consideration.
E.The City Council considers and adopts mitigation measures.
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345-0236
II.Organization
The organization for developing a sound hazard mitigation management program
is the same as that required for preparedness and response to any emergency
or disaster within Apache Junction.
A.State Organization
The state hazard mitigation organization conforms to the regular
peacetime emergency response organization as outlined in the State of
Arizona Emergency Response Plan (Peacetime),with the Director of the
Arizona Division of Emergency Services coordinating most mitigation
efforts and with other state agencies providing support and assistance,
in accordance with their responsibilities and capabilities.
B.City Organization
Hazard mitigation efforts within the City of Apache Junction will be
administered by the Hazard Mitigation Coordinator as appointed by the
Mayor.
III.Responsibility
Mitigating the potential effects of any hazard should be given high priority
by all levels of government.Resources utilized to limit,reduce or
eliminate the effects of a hazard,can minimize future losses.Significant
mitigation actions can also reduce the level of capability required in
conducting recovery operations.Mitigation measures can be implemented by
the passage of laws,ordinances or resolutions,such as zoning,subdivision
regulations,and building codes.Mitigation measures need not require a
large expenditure of resources.If major mitigation projects are to be
undertaken,such as construction of dams,dikes,and floodwalls,state or
federal assistance may be required.The City when undertaking such a
project,will contact the Arizona Division of Emergency Services or State HMC
for assistance.
A.State Government
The Director of Emergency Services i s responsible for all four phases of
disaster activities,including hazard mitigation.The director will
J-3
345-0238
develop mitigation measures and designate a State Hazard Mitigation
Coordinator.The State HMC will assist state agencies and local
governments in developing enabling mitigation legislation.
B.Local Government
At the City level,hazard mitigation management is the responsibility of
the local Hazard Mitigation Coordinator,as delegated by the Mayor.
Implementation
I .The Governor will designate a Hazard Mitigation Coordinator (HMC)-usually
in the Federal/State Agreement.
II.The State HMC will develop mitigation policy and update the state
mitigation plan.
III.The HMC will encourage all jurisdictions to support and implement
mitigation measures.
IV.The City will designate an HMC who will attempt to mitigate the hazards and
fulfill the mitigation requirement as a prerequisite to receiving
restoration and repair funds (Public Assistance)under PL 93-288.
V.The City HMC will encourage the establishment of mitigation measures such
as but not limited to:
Sensible Land Use policies
Flood Mitigation Measures
Structural -dams,levees,etc.
Nonstructural -evacuation plans,etc.
Building Codes
Fire Codes .
Insurance Coverage
Relocation -community
-individual
VI.The City will encourage,consider and adopt any mitigation action which is
within their authority and is within their financial capability.
VII.During normal operations and prior to any threatened emergency
situation,the HMC is coordination with the Emergency Services director
will conduct ongoing public information programs to educate the public on
J-4
potential hazards,how they will be notified,and what action they should
take in the event of an emergency or disaster.When a disaster is imminent
or has occurred,the City Public Information Officers should keep the
public informed of existing conditions and provide timely and detailed
instructions on protective actions to be taken,such as the location of
mass care centers and evacuation routes.
J-5
345-024
SECTION III
HAZARD SPECIFIC PROCEDURES
FLOOD WARNING AND EVACUATION PLAN
MAJOR FIRES
HIGH WINDS
ENERGY SUPPLY EMERGENCY PLAN
PUBLIC HEALTH SERVICES AND MASS CASUALTY EMERGENCY
MEDICAL RESPONSE
HAZARDOUS MATERIALS EMERGENCY/SPILL
RADIOLOGICAL PROTECTION & MONITORING PLAN
345-025
APACHE JUNCTION FLOOD WARNING AND EVACUATION PLAN
I .Purpose
The intent of this plan is to affect rapid and efficient warning and
evacuation of areas subject to potential flooding in the event of
excessive runoff.I t is further intended that by advanced preparation,
the confidence of the populace might be maintained,hazardous conditions
minimized,and a rapid recovery accomplished.
II.Scope
This instrument outlines procedures applicable to moderate and heavy
flooding situations.
This outline establishes a course of action and delineates
responsibililities of various personnel and agencies.As in any
situation of danger and high anxiety,i t is essential to minimize
duplication and confusion.
This Plan identifies procedures for:
A.Monitoring and reporting of potential hazard to authorities and
subsequent warning of the populace.
B.Evacuation and transportation of endangered citizens,route
identification,evacuee reception centers,and provision of
essential services and sanitation.
C.Traffic control,security (during and after)of perimeter and
interior of affected area.
D.Deployment of personnel and resources.
E.Coordination of out -of -area assistance.
F.Return of citizens to affected area and activation of public
utilities and services.
III.Activation
Outlined emergency actions will be initiated by the Apache Junction
Emergency Services Coordinator upon notification that flooding i s
imminent.
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345-025
IV.Situation
Flash floods can and do occur in and near washes during heavy rainfall
in many parts of the city.This situation presents problems in warning
and evacuation in a timely manner of the areas affected by flood waters.
V.Concept of Operations
Apache Junction residents will be evacuated from a predetermined area in
the event of impeding flood conditions.The determination of specific
routes will be emanated from the EOC in close coordination with Pinal
County recommendations.This determination will be based on all
relevant factors,i.e.,areas of anticipated impact,weather
prognostication,proximity to high,hazard -potential dams,current
highway conditions and ease of egress,etc.
Tab A is a sample of flood warning instructions that will be issued on
radio and television.Tab B is a sample warning media release.Warning
procedures will be implemented per Section II,Annex A,Appendix 4.
Arizona dams with a high hazard -potential rating are shown in Tab C.
City officials will respond and perform in concert with the Concept of
Operations found in the Basic Plan and in Annex A -Direction and
Control.
VI.Responsibilities
See Master Checklist of Responsibilities and Actions,Section II,Annex
A,Appendix 3.
TABS:
A.Flood Warning Instructions to the
Public
B.Sample Flood Warning Media
Release
C.Arizona Dams with High Hazard
Potential Rating
2
345-025
(Tab A)Flood Hazard Specific Procedures
Apache Junction Flood Warning and Evacuation Plan
INSTRUCTION TO THE PUBLIC
Public information releases for the media will be prepared in advance for
immediate use as needed and will include routes to travel as well as special
instructions.
Evacuation:
1.Begin evacuation immediately when the official warning is issued.
Warning will be from law enforcement,Emergency Services,vehicles,
broadcast over radio and television (time permitting)and on a door-to-
door basis by law enforcement,rescue squad,and other volunteer
personnel.
2.Follow the evacuation route nearest to you.
3.Where to go:To the Reception Center located at the (
or to private homes of friends or relatives.However,i n any case go to
the Reception Center and register so that information about your
whereabouts is available for local officials as well as inquiries from
relatives.
4.If you do not have your own transportation,proceed to (ADDRESS)and law
enforcement officers will assist you.
5.Be prepared for a lengthy stay.Take necessary items such as medicines,
prescriptions,personal papers,changes of clothing and valuables,all
within reasonable limitations as to safety and available time and space.
6.LOCK YOUR HOME.TURN OFF GAS AND ELECTRICITY.
7.When you have secured your home, TIE A WHITE CLOTH or towel on your
front door so that Emergency Services personnel will know that you have
gone.
8.DO NOT CLOG PHONE LINES unnecessarily.Don't become part of the problem
by interfering with communications and smooth operations of vital
personnel.
9.TIME IS IMPORTANT --MOVE FAST,BUT SAFELY AND COURTEOUSLY.
A-1
345-025
RE-ENTRY:
1.Do not return to the evacuated area until advised to do so by
responsible officials (police,city officials,etc..)
2.Do not drink water from wells or springs that may be polluted by flood
waters.Wait until health officials approve such water.
3.Be careful in eating any food that may be contaminated.In case of
doubt,destroy it.
4.Leave gas and electricity off until instructed otherwise.Use caution
in putting gas and electricity back into use.I t is advisable to have
them checked by qualified technicians before use.
5.Heed advice from official sources on how to cope with flooded homes and
debris.
345-025
(Tab B)Flood Hazard Specific Procedures
SAMPLE WARNING MEDIA RELEASE
This is (),speaking for the City of Apache Junction Emergency
Services.Officials report that ()is filled to capacity and
overflowing via the spillway.
All persons in low lying areas especially ()and designated
flood plains downstream from the dam should begin evacuating immediately to
higher ground or to ()High School.
Flood waters may interrupt travel along State Route ()by
(Time ).Populated areas of ()will be impacted
approximately ().
Move Calmly,but quickly.Listen to instructions of your local officials.
(Repeat the Message).
NOTE:Have media repeat periodically;update times and events while
Interspersing necessary information to evacuees.
Tab C) Flood-hazard Specific Procedures
ARIZONA DAMS WIIH HIGH HAZARD FOIENTIAL RATING
DIST
YFAR FROM
PUR- HEIGHT MAX. CAPACITY NEAREST EC1ANS11EAM DAM
NAME OF DAM OR MOUNT:NEXT RIVER OR STREAM TYPE OF DAM PLEIED FOSE (FT)(ACRE FT)CITY,1CleiN,MACE POPULATION (MI)OWNER
PENAL COUNTY
COOLIDGE DAM GRA MULTI -ARCH 1929 I H 1911 1,200,788 WINKELMAN 977 20 BUREAU OF INDIAN AFT.
GOLDER CANADA DR. OF°ROC1CFRL 1963 R 0 127 11,357 TIJCSON 262,933 27 RAIL N RA14C1 COPR.
LITRE EOX CANYCN DAM MINERAL CHM mai 1948 s 65 1,185 RAY & 3113RA 1,200 2 KENNECOTT COPPER CORP.
MAMA DAM MAG.% WASH FARM 19611 C 211 7,700 OOOLD:GE 5,3111 12 MAMA FLCOD (DN. D13.
MINERAL CREEK DIVER:RON DAM MINERAL CREEK EARIII 19711 C 37 1480 KELVIN 3)7 KENNECOTT COPPER CORP.
KERS WASH AND
PCIAERUNE WAREING DAM SIPHON DRAW EARTH 1967 C 35 5,100 WILLIAMS A.F.B.3,443 8 MARICOPA COUNTY
RITIENDUSE RETARDING DAM TR-QUEEN CREEK EARTH 1969 C 211 14,533 WILLIAMS A.F.B.3,11143 10 MARION& (AUNTY
VINEYARD RAD RELUIN143 DAM INNAtI3D EARTH 1968 C 17 5,045 WILLIAMS A.F.B.3,443 9 MARICOPA COUNTY
PURPOSES I - IRRIGATICH C - MOOD CONTROL S - WAIER SUPPLY D - DEBRIS 03NITIM HAZARD POTENTIAL:1 - HIGH
H - HYDROELECTRIC N - NAVIGATIDN R - RECREATIDN 0 - OTHER 2 - SIGNIFICANT
3-M
C-1
3 4 -J ." U /
MAJOR FIRES
I .Purpose
The intent of this plan is to affect rapid and efficient warning and
response for areas subjected to major fires to include major structural
or wildland forest.I t is further intended that by advance warning and
preparation hazardous conditions may be reduced and an early recovery
accomplished.
II.Scope
This plan outlines procedures appropriate for response during major
fires to include major structural or wildland forest.I t also
establishes courses of action and specific responsibilities for various
response personnel and agencies.
This plan identifies procedures for:
A.Monitoring and reporting of potentially hazardous major fires to
authorities and subsequently to the populace.
B.Preparedness procedures to be taken upon report that a major fire
threatens or is occurring in the vicinity.
C.Evacuation and transportation of people i f warning is issued to
evacuate specific areas,route identification,evacuee reception
centers,and provisions for essential services and sanitation.
D.Traffic control,security (during and after evacuation)of affected
area.
E.Deployment of personnel and resources.
F.Coordination of assistance from outside of affected area.
G.Return of public to affected area and activation of public
utilities and services.
H.Review,and update as necessary,this plan at least on an annual
basis.
I .Conduct regularly scheduled exercises to test concepts and
procedures.
III.Activation
Emergency actions as outlined herein may be initiated by the Apache
Junction City Emergency Services Coordinator and/or the appropriate
I.
345-027
District Fire Chief upon notification that a forest or wildland fire i s
threatening or imminent.In other areas,notification and activation
may be provided by the appropriate Fire Chief or local officials.
IV.Situation
Major fires present periodic problems to be faced by areas of Apache
Junction.These problems present extreme difficulties dependent upon
location,intensity and direction of movement.
Even small fires in a wooded area,i f not quickly detected and
suppressed,can get out of control.An uncontrolled fire is one of the
most destructive forces caused by nature or by man.Fire can be a
multiple killer of people,livestock,fish and wildlife.I t can destroy
personal and real property,valuable timber,forage,watersheds,and
inestimable scenic and recreational areas.Severe soil erosion,silting
of stream beds and reservoirs,and flooding are often serious aftermaths
of fires.
Responsibilities for fire protection in Apache Junction is centered
primarily with the Apache Junction Fire District.
V.Concept of Operations
See Warning,Section II,Annex A,Appendix 4.Refer to Basic Plan for
Notification List.
VI.Responsibilities
A.Apache Junction City Emergency Services/City Council
1.Notify the Mayor,who,i f the situation warrants,will activate
the Emergency Operations Center.
2.Assess the fire situation including a determination of the
firespread potential hazard area,and make an estimate of the
speed and direction of wind at the scene.Initiate a system of
reporting from private agencies and utilities that have
facilities i n the hazard area.
3.Establish contact with the nearest office of the National
Weather Service through the county to insure adequate
forecasting support.Make certain the Fireground Commander
receives all weather information on a timely basis.
345-027
4.Keep in communication with the Fireground Commander at the
scene to obtain his strategy and the tactics he intends to use,
plus his requirements for additional manpower,equipment and
supplies.
5.Evaluate the overall community situation.Compare reports from
the scene by the Fireground Commander to other reports to
obtain community -wide assessment of the situation.This
evaluation provides a basis for effective decisions on how best
to meet requirements.In addition to mutual aid,obtain
specific information on sources of additional manpower,
.equipment,food and other supplies.See Resource Manual,
Section V.
6.Issue warning instructions to the public (Tab A)and provide
the public information officer with appropriate information
releases.Tab B is a sample Warning Media Release.
7.Coordinate with responsible fire and other emergency services
on plans for evacuation of area i f required.Designate exit
routes for threatened citizens and entrance routes for
emergency services.Enlarge area of evacuation as required.
8.I f required,secure additional aid from other communities in
accordance with mutual -aid agreements.
9.I f the fire situation gets beyond local capability i t may be
necessary t o merge local Emergency Operations Center functions
with county,state,and federal fire organizations.This means
higher levels of coordination and fire suppression techniques,
including direct and indirect attack,control lines,backfiring
and use of air support.At this point,Apache Junction may
request assistance through the county implementation of the
National Interagency Incident Management System by a state
agency with fire protection responsibilities,i.e.,the State
Land Department,with appropriate coordination with the State
Division of Emergency Services.
10.Provide for securing the area of operations and prohibit
unauthorized persons into the fire area.
11.Reroute traffic as required on an area basis.
J4D -UG/
12.When fire has been suppressed,restore the incident area to a
safe condition to lessen the probability of further fires or
accidents.
13.Make certain that when firefighting operations are completed
the Fireground Commander provides appropriate notification to
the EOC.
14.Should evacuation have been ordered after determining that
conditions are favorable for evacuees to reenter the evacuated
areas,the EOC will notify all agencies and evacuees and assist
the people's return to their homes.
15.The Emergency Services Coordinator/local officials will collect
accurate damage information,consolidate,evaluate and analyze
data concerning the scope and magnitude of the disaster.I f i t
i s determined that state assistance is contemplated,
consolidated data will be accurately reported to the Arizona
Division of Emergency Services to support a Disaster
Declaration.
16.An assistance center will be established as needed and local,
county,state,and federal disaster assistance may be requested
in accordance with the State of Arizona Emergency Response Plan
(Peacetime Disaster).
B.Apache Junction Fire and Rescue Services District
I .May receive notification from private individuals,local
Emergency Services,State or the Federal Surveillance Agency.
2.Take charge at the scene of the fire or other emergency
involving protection of life and/or property.
3.Assume power and authority to direct such operation as
necessary to extinguish or control any fire,perform rescue
operation,investigate the existence of suspected or reported
fires,gas leaks or other hazardous conditions or situations.
4.Prohibit any person,vehicle,vessel or thing from approaching
the scene.Remove or cause to be removed or kept away from the
scene any vehicle,vessel or thing which may impede or
interfere with the operations of the Fire Department.
4
345-027
5.The Chief,in his judgement,may cause to be removed from the
areas any person not actually and usefully employed in the
extinguishing of the fire,or in the preservation of property
in the vicinity thereof.
6.Continually assess the fire situation and keep the EOC
informed.
7.Assist in warning and evacuating people from the affected area.
8.Conduct rescue operations as needed to remove people from the
affected area.
9.Coordinate outside assistance with regard to medical
emergencies.
10.Establish first -aid stations and arrange transport of sick and
injured to appropriate facilities.
11.Provide reports of activities to EOC upon completion of
firefighting operations.
12.Provide a training and planning guideline for the department
which will assist in increased readiness.
C.See Master Checklist of Responsibilities and Actions,Section II,
Annex A,Appendix 3.
TABS:
A.Forest and Wildland Fires
Instructions to the Public
B.Sample Major Fire Warning
Media Release
5
J4D-UL/
(Tab A)Major Fire Hazard Specific Procedures
FOREST AND WILDLAND FIRES
AND
EVACUATION PLAN
INSTRUCTIONS TO THE PUBLIC
Local residents may be asked to cooperate i f the community is involved in a
major fire.Public information releases for the local media will be prepared
in advance for use as needed.
IN CASE A FOREST FIRE THREATENS:
1.Keep posted on progress of fire by listening to radio broadcast
)and television ().
2.I f an additional threat is seen,report i t immediately by phone to the
local police department,fire department,or fire warden.
3.If you are burning debris for cleanup,stop immediately.
4.Put out all fires i n homes and other structures.
5.Fire in woods -put out campfires.
6.Make certain your home is clear of combustibles,particularly brush that
is hazardous to your home and/or other structures.
7.Hook up garden hoses and check your water supply for possible wetting
down roofs.
8.I f time permits and i t is required,remove and clear away flammable
vegetations up to 30 feet on each side of your home or other structures.
9.Close all windows (cover if possible),remove combustibles near windows
and other openings,protect and secure stock and pet animals.
10.After your own home is secured,be ready to assist in constructing
community firebreaks i f asked to do so.
11.If you are asked to assist in community firefighting operations,make
certain you are under the supervision of a designated firefighter.
Follow instructions,since he knows how the fire is being fought and
where you will be most valuable to the operation.
12.Follow safety precautions to prevent being trapped.Keep informed.
Follow instructions.Know where the fire is in relation to you.Know
your escape routes.Keep calm.Maintain communication with your
supPrvisor.Make certain you understand instructions.
345-027
Apache Junction local residents may be evacuated from forest and
wildland fire areas.Public information releases for the local media
will be prepared in advance for use as needed.
EVACUATION:
1.Begin evacuation immediately when the official warning is issued.
Warning will be from law enforcement and/or Emergency Services
personnel,broadcast over radio and television (time permitting)and/or
on a door-to-door basis by law enforcement,rescue squad and other
volunteer personnel.
2.Follow designated evacuation route nearest to you.(Describe the area
to be evacuated and relocation areas,specified by street,route number,
etc.)•
3.Do not use firefighting entrance routes.They are reserved for
Emergency Services only.
4.Where to go:Reception Center is located at (the local high school or
designated church i f the high school is in the danger area).
5.Go to the Reception Center and register so that information concerning
your whereabouts is available for local officials,as well as for
inquiries from friends and relatives.
6.I f you do not have your own transportation,law enforcement officers and
school buses will assist you.Call ()for assistance.
7.Be prepared for a lengthy stay.Take necessary items such as medicines,
prescriptions,personal papers,changes of clothing and some valuables,
all within resonable limitations,as to safety and available time and
space.
8.LOCK YOUR HOME.TURN OFF GAS,ELECTRICITY AND WATER.
9.When you have secured your home,TIE A WHITE CLOTH or TOWEL to your
front door so that Emergency Services and law enforcement personnel will
know that you have gone.
10.When you report to the Reception Center,be sure to register.Make
certain that all family members know where to go.
11.DO NOT TIE-UP PHONE LINES.Don't become part of the problem by
interferring with communications and operations of initial personnel.
12.TIME IS IMPORTANT -MOVE FAST -BUT SAFELY AND COURTEOUSLY.
345-027
RE-ENTRY:
1.Do not return to the evacuated area until advised to do so by
responsible officials (police,city officials,etc.).
2.Leave gas and electricity off until instructed to do otherwise.Use
caution in putting gas and electricity back into use.I t is advisable
to have them checked by qualified technicians before use.
3.Heed advice from official sources on how to cope with debris and burned
out areas.
345-027
n ab Major Fire Hazard Specific Procedures
Sample Warning Media Release
This i s (Name),speaking for the City of Apache Junction.
Officials report that a fire is presently burning out of control in the area
of ().
All citizens living in the affected area especially ()should
begin immediate evacuation to ()or to (
High School located at ().
I t is anticipated that the fires may interrupt travel along State Route
)by (Time ).The populated areas of (
may be impacted by (Time ).
Move Calmly,but quickly.Listen to instructions of your local officials.
(Repeat the Message.)
NOTE:Have media repeat periodically;update times and events while
interspersing necessary information to evacuees.
j4D-OCZ1
HIGH WINDS
I .Purpose
The intent of this plan is to affect rapid and efficient warning and
response for areas subjected to high wind storms.I t is further
intended that by advance warning and preparation hazardous conditions
may be reduced and an early recovery accomplished.
II.Scope
This plan outlines procedures appropriate for response during high
winds.I t also establishes courses of action and specific
responsibilities for various response personnel and agencies.
III.Activation
Emergency actions as outlined herein may be initiated by the Apache
Junction Emergency Services Coordinator upon notification by National
Weather Service advisory or local,county or state authorities that high
winds are imminent.
IV.Situation
High winds present periodic problems to be faced by areas of Apache
Junction,particularly because of its high population of mobile homes.
These problems present extreme difficulties dependent upon location,
intensity of the winds and the speed and direction of their movement.
V.Concept of Operations
See Warning and Alert,Section II,Annex A,Appendix 4.In the event of
a high wind advisory,instructions will be issued to the public.Tab A
is an example of such instructions and Tab B is a Sample Warning Media
Release.
VI.Responsibilities
See Master Checklist of Responsibilities and Actions,Sections II,Annex
A,Appendix 3.
TABS:
A.High Wind Warning Instructions to the Public
B.Sample High Wind Warning Media Release
(Tab A)to High Wind Hazard Specific Procedures
APACHE JUNCTION HIGH WIND WARNING AND EVACUATION PLAN
INSTRUCTIONS TO THE PUBLIC
Apache Junction City residents may be evacuated from high wind areas.Public
information releases for the local media will be prepared in advance for use as
needed.
EVACUATION:
1.Begin evacuation immediately when the official warning is issued.Warning
will be from law enforcement and Emergency Services,vehicles,broadcasts over
radio and television (time permitting)and on a door-to-door basis by law
enforcement,rescue squad,and other volunteer personnel.
2.Follow the evacuation route nearest to you.
3.Where to go:Reception Center is located at the local high school or at
private homes of friends or relatives.However,in any case go to the
Reception Center and register so that information about your whereabouts is
available for local officials as well as inquiries from relatives.
4.If you do not have your own transportation,law enforcement officers will
assist you.
5.Be prepared for a lengthy stay.Take necessary items such as medicines,
prescriptions,personal papers,changes of clothing and some valuables,all
within reasonable limitations as to safety and available time and space.
6.LOCK YOUR HOME.TURN OFF GAS AND ELECTRICITY.
7.When you have secured your home,TIE A WHITE CLOTH or TOWEL on your front door
so that Emergency Services personnel will know that you have gone.
8.When you report to the Reception Center,be sure to register.Make sure all
family members know where to go.
9.DO NOT CLOG PHONE LINES unnecessarily.Don't become part of the problem by
interferring with communications and smooth operations of vital personnel.
10.TIME IS IMPORTANT --MOVE FAST--BUT SAFELY AND COURTEOUSLY.
A-1
RE-ENTRY:
1.Do not return to the evacuated area until advised to do so by
responsible officials (police,city officials,etc.).
2.Leave gas and electricity off until instructed otherwise.Use caution
in putting gas and electricity back into use.I t is advisable to have
them checked by qualified technicians before use.
3.Heed advice from official sources on how to cope with debris and downed
trees.
A_',
J4D -v/..0
(Tab B)High Wind Hazard Specific Procedures
Sample Warning Media Release
This i s (),speaking for the City of Apache Junction.Officials
report that the National Weather Service has issued a High Wind Advisory/Bulletin
for the area of ().
All citizens in the affected area,especially (
evacuating immediately to ()or to (
High Winds may interrupt travel along State Route (
Time ).Populated areas of (
approximately ().
),should begin
)High School.
)by (• )
will be impacted
Move Calmly,but Ouickly.Listen to instructions of your local officials.
(Repeat the Message.)
NOTE:Have media repeat periodically;update times and events while interspersing
necessary information to evacuees.
B-1
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ENERGY SUPPLY EMERGENCY PLAN
I .Purpose
The intent of this plan is to affect rapid and efficient response to
possible energy supply interruptions.I t is motivated by the conviction
that such shortages are,and will continue to be,a very real
possibility and constitute a clear threat to public welfare and
safety.I t is intended that these impacts be mitigated by effective
contingency planning in both the public and private sectors.
II.Scope
This plan describes the actions proposed to be undertaken by state
government,local governments,and the private sector in response to
energy shortages of various magnitudes.
This plan identifies procedures for:
A.Analysis of local emergency vulnerabilities.
B.Basic preparedness and response actions.
C.Responses to fast developing health and safety hazards.
D.Responses to heating problems.
E.Responses to electric power emergencies.
F.Responses to natural gas emergencies.
G.Responses to gasoline shortages.
H.Individual citizens actions.
I.Evacuation and receipt of evacuees in Reception Areas.
III.Activation
A.Advance indications of a coming energy crisis naturally vary with
the type of energy involved.A lightning bolt could,for example,
cause an electric power blackout with no warning at all.
B.For the more slowly developing energy emergencies,actions may be
initiated by the City Emergency Services Coordinator upon
notification by appropriate state,county or local officials.
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34 5-0 29
IV.Situation
A.Energy emergencies can include both fast developing fuel shortages,
such as those caused by an oil embargo or a power or natural gas
outage,and creeping shortages caused by rising costs of fuels and
electricity.
B.Fuel shortages can also be caused by localized imbalances in supply
and distribution.For example,the nationwide,statewide,county
or citywide supply -demand balance,may sometimes appear
satisfactory on paper,but temporary maldistribution can cause fast
developing local hardships.Strikes,for example,can disrupt fuel
movements and can cause regional shortages.
C.In addition,a shortage of energy in one form (such as natural gas)
can impact on and cause shortages in other fuels (propane),heating
oil and residual oil,which are substitutes for natural gas.
D.Categories of citywide energy contingencies may include:
1.Fast -developing health and safety hazards caused by fuel or
power shortages,e.g.,stoppages of iron lungs or elevators.
2.Heating problems.
3.Electric power outages or shortages.
4.Natural gas shortages.
5.Gasoline shortages.
E.Except for those emergencies that can strike without warning (i.e.,
storm -disruption of power lines),warning time can be increased by
developing and updating a community energy vulnerability profile.
After the vulnerability profile is completed,standby response
plans should be developed to address the specific
vulnerabilities.This profile should include the detailed specific
facts needed to answer the following questions.
1.Does the city rely heavily on an uninterrupted flow of
petroleum products (or gas)for life support (or local industry
support)from outside the city,for which no local substitutes
are available?Can these fuels be locally stockpiled?Who are
the main local importers of fuels?(Arrange for importers and
Arizona State Energy Office -Arizona Emergency Services to
alert the city when bulk suppliers begin to talk curtailment).
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2.Do fuels move by transport systems that are sensitive to labor
strikes?Must fuels move t o the city over bridges that can be
(or have been)knocked out by accidents or flooding?
3.Does the city have enough public transportation for workers to
rely on for commuting i n the event gasoline shortages deny them
their automobiles?
4.Does the City Government chapter,or organizational assignment
of responsibilities specifically indentify a single official
spokesman authorized to make official statements to the media
and to the public on emergency energy matters?
V.Concept of Operations
A.Energy emergency possible sources of warning include:
1.News media reports on such topics as:
a.International conditions indicating an imminent oil
embargo.
b.Reports of refineries caution that crude oil or product
storage levels are below optimum.
c.Reports on impending shutdowns of power plants.
2.U.S.Department of Energy statements and predictions.
3.Arizona State Energy Offices and State Corporation Commission
statements and predictions.
B.Energy Emergency Countermeasures:
1.Emergency interventions into private industry,for example,t o
expedite or divert fuel movement into fuel -short areas and to
apportion i t equitably,or to restore power.
2.Provision for social services to provide for immediate and
direct relief of human hardships caused by fuel shortages or
power outages -- such as unheated homes, no gas or electricity
for refrigeration and cooking,or unemployment due to business
shut -downs for lack of fuel.
3.Reducing energy consumption,that is ordering and enforcing
curtailments of electricity used for non -essential purposes,
reducing vehicle speed limits,shortening work weeks,or
intensely promoting voluntary conservation.
3
J4D—vc.,
VI.Responsibilites
A.City Government
1.Develop a community energy vulnerability profile.
2.Prepare and distribute a directory of key "energy -oriented"
city,county,state,and federal officials.
3.Keep the public informed of the supply and demand situation for
fuels and outlook projections.Keep in contact with state,
county,and city fuel allocation officials to obtain updated,
statewide supply -demand picture.Know which fuels are the most
critical to the community's economy,for example,diesel fuel
for contractors'heavy equipment or for farmers.
4.Ensure that local operators of vital community services keep
full and accurate monthly records of their fuel purchases,
especially public safety agencies such as ambulance services,
law enforcement agencies,hospitals and fire protection
services.A common federal fuel allocation practice is to base
allowable quantity purchases on some fraction of the
purchaser's past history of monthly and yearly requirements,
which must be proven with acceptable records and receipts.
B.EOC Organization
1.Upon receipt of notification that an energy emergency has
occurred or is imminent,the Emergency .Services Coordinator may
activate the Emergency Operations Center (E0C).
2.Notify the Mayor and determine the hazard area.
3.Ensure that appropriate information and instructions are
broadcast by radio and TV (Tabs A and B).
4.Continually receive and analyze information and direct agencies
and personnel involved in the situation.
5.List and plot on maps,hospitals,nursing homes and residential
users of iron lungs,shaker beds,kidney machines and other
life -sustaining equipment.Identify those who do and those who
do not have their own emergency power sources.Inventory local
secondary sources such as emergency generators.Assist in
designating back-up power sources.Local medical associations
may have this data.
6.Coordinate readiness to activate rescue for passengers in
elevators stalled by power failure.
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7.Identify and plan emergency assistance to commercial and
industrial facilities (such as computers,food freezers):a)
whose equipment and stocks could be damaged by power failure;
and b)who do •not have their own emergency power generating
equipment.
8.Develop personnel and material readiness to augment fire and
police forces to cope with problems such as inactivated street
lights,traffic signals,burglar alarms,stopped elevators and
lowered water pressure.
9.Be ready to advise householders what to do when home freezers
stop,for example,publicize the instructions i n the U.S.
Department of Agriculture Leaflet No.321.
10.I f required,alert local officials and/or volunteer agencies to
open predesignated shelters.
11.Know the best sources of alternate fuels i n case the normally
used heating fuels are i n short supply.Publicize Government
Regulations and instructions on how needy citizens may cut wood
on government lands.
12.Assist low income people to make local contacts for the special
services and aid available to them.
13.Initiate reporting of situation t o industries,all utilities,
schools,hospitals and other facilities i n the risk area..
14.Continually assess the situation and review all preparedness
procedures for evacuation and all other possible local
alternate plans.
15.Review city legal powers to impose restrictions and
curtailments;initiate required new measures and authorities,
particularly as refers to curtailment priorities.
16.Ensure that each department of government (especially traffic,
water and sewage)reviews its own departmental plan,as a
.component that fits into the overall plan.For example,divide
equipment -operator work forces into shifts when shortages
prevent simultaneous operation of all equipment units.
17.List the locations and kilowatt ratings of available emergency
power generating equipment and uninterruptible power systems,
including motor homes.
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18.Maintain a ready selection of draft statements which - -when
adopted to a specific emergency - -can be handed to
reporters.Also,draft TV and radio instructions to the public
on the situation and on government measures i n effect.
Coordinate all public information with the appropriate
utility.Have ready a "rumor control"information center that
citizens may call i n an emergency;publicize its phone numbers
daily.
19.Direct implementation of local gas conservation and emergency
plans and SOP's.
20.As a response to any shortage,direct rationing and
conservation measures to be implemented by all users,both
government employees and private sectors.
21.Provide continuing instructions to the public such as:.
•a.Advise people on where to go i f they are warned to
•evacuate.(Attach local listing of shelters and
locations.)
b.Routes to use when area i s ordered evacuated.(Provide map
of proposed evacuation routes to assist the announcer.)
22.Maintain contact with County Emergency Services for assistance.
23.After determining that conditions are favorable for evacuees to
return to the evacuated areas,the EOC will notify all agencies
and evacuees and assist the people's return to their homes.
24.The Emergency Services Coordinator and local officials will
collect accurate damage information,consolidate,evaluate and
analyze data concerning the scope and magnitude of the
disaster.I f i t is determined that State Assistance is
contemplated,consolidated data will be accurately reported to
the Division of Emergency Services to support a Disaster
Declaration.
25.Assistance Centers will be established as needed and county,
state,and federal disaster assistance will be requested in
accordance with the State of Arizona Emergency Response Plan
(Peacetime Disaster).
C.Apache Junction Police Department
1.Receive notification from local Emergency Services.
34b -j29
2.Maintain constant communication with the EOC.
3.Direct traffic control,may establish road blocks to prevent
entry into affected areas.
4.May be directed to assume responsibility for security of homes
and property.
5.May be directed to coordinate law enforcement assistance from
outside an incorporated area.
D.Apache Junction Public Works Department
1.Receive notification from local Emergency Services.
2.Keep road open for traffic.
3.May be required t o assist the Police Department i n establishing
roadblocks and rerouting traffic.
E.Apache Junction City Health Services
1.Receive notification from local Emergency Services.
2.Establish and assist health care facilites.
3.Maintain constant communication with the local EOC.
4.Advise local Emergency Services of any health hazards in the
affected area.
5.Assist i n publishing health related emergency public
information caused by shortages.
F.Local Ambulance,Fire and Rescue Services
1.Receive notification from local Emergency Services.
2.Warn and assist i n evacuating people from the affected area.
3.May conduct rescue operations as needed to remove people from
the affected area.
4.Maintain constant communication with the EOC.
5.May be directed to coordinate outside assistance with regard to
medical emergencies,firefighting and specific rescue
operations.
6.Establish first -aid stations and arrange transport of sick and
injured to appropriate facilities.
Tabs:
A.Emergency Energy Instructions
to the Public
B.Sample Emergency Energy Warning
Warning Media Release
(Tab A) Energy Supply Hazard Specific Procedures
ENERGY SUPPLY EMERGENCY VARNING AND EVACUATION PLAN
INSTRUCTIONS TO THE PUBLIC
City residents may be evacuated due to heating or cooling problems as the result of
electric power outages or shortages or natural gas shortages.Public information
releases for the local media will he prepared in advance for use as needed.
EVACUATION:
1.Begin evacuation immediately when the official warning is issued.Warning
will be from law enforcement and Emergency Services vehicles, broadcasts over
radio, television and/or on a door-to-door basis by law enforcement, rescue
squad and other volunteer personnel.
2.Where to go:The reception center is located at the local High School where
-you will be registered and directed to an appropriate location for hosting.
It is imperative that you register so that information concerning your
whereabouts is available for local officials and for possible inquiries from
your relatives.
3.If you do not -have your own transportation, law enforcement officers and
school loses will assist you.•
4.Be prepared for a lengthy stay.Take necessary items such as medicines,
prescriptions, personal papers, chan -es of clothing and some valuables, all
within resonable limitations as to safety and available time and space.
5.LOCK YOUR HOME.TURN OFF GAS, ELECTRICITY AND WATER.
6.When you have secured your home, TIE A IM1TE CLOTH or TOWEL to your front
door so that Emergency Services and law enforcement personnel will know that
you have gone.
7.When you report to the Reception Center, be sure to register.Make certain
that all family members know where to go.
8.DO NOT TIE-UP PHONE LINES.Don't become part of the problem by interfering
with communications and operations of vital personnel.
9.TIME IS IMPORTANT - MOVE FAST -BUT SAFELY AND COURTEOUSLY.
RE—ENTRY:
1.Do not return to the evacuated area until advised to do so by responsible
officials (police, city officials, etc.).
2.Leave gas, electricity and water off until instructed to do otherwise.Use
caution in putting gas, electricity and water back into use.It •is advisable
to have them checked by qualified technicians before use.
J ,J""U4.7
(Tab B)Energy Supply Hazard Specific Procedures
Sample Warning Media Release
This is (Name),speaking for the City of Apache Junction of
)Emergency Services.
Due to the health and safety hazards created by the loss of (cooling or electric
power or natural gas)in the area of (
this area should begin evacuation immediately to (
located at ().
),all persons living in
)High School
Move Calmly,but quickly.Listen to instructions of your local officials.
Those with an alternate form of cooling,residing in this area and wish to remain
may do so.If you can host others during this outage,please contact the Police
Department at ().
(Repeat the Message.)
NOTE:Have media repeat periodically;update times and events while interspersing
necessary information to evacuees.
345-030
PUBLIC HEALTH SERVICES AND
MASS CASUALTY EMERGENCY MEDICAL RESPONSE
I .Purpose
The dual purpose of this plan is to outline the provision of public
health services during emergency situations and to offer guidelines
relating to emergency medical services in a mass casualty situation.
II.Scope
The plan is applicable to any incident which exceeds local capability
and generates an excessive medical casualty load.
III.Activation
Outlined emergency actions will be initiated by the Apache Junction
Police Department,Fire Department or the Emergency Services Coordinator
(if the EOC has been established)upon notification that a disaster
situation has occurred requiring implementation of public health
response and emergency medical procedures.
IV Situation
A..Most emergency situations can potentially lead to public health
problems.Depending upon the nature of the incident,complications
may include disease,sanitation problems,contamination of food and
water and mental health problems.
B.A major accident or disaster resulting in a large number of
casualties would stress local capabilites.There is an adequate
local capability to meet the demands of most situations,but when
necessary,support will be requested through the county to state
and federal agencies.
V.Concept of Operations
A.PUBLIC HEALTH
1.The Apache Junction Health Officer is responsible for public
health concerns.Mitigation,response and recovery to public
health problems lies within the purview of the Apache Junction
Health Department.
345-030
2.Upon request,the Pinal County Health Department will offer
assistance i n all areas of public health.
3.Emergency operations for public health services procedures will
be an extension of normal duties.One of the primary concerns
of public health personnel is disease control,which includes
detection and control of disese causing agents.Sanitation i s
a very significant aspect of public health.One of the primary
considerations i s the continuation of waste disposal under
disaster conditions.Medical facilities and food
establishments require sanitation inspections.Personal health
and hygiene education i s very important before,during and
after an emergency.Personal food and potable water suplies
must be kept free from contamination.
B.EMERGENCY MEDICAL SERVICES
1.Emergency Medical Services will function within the EOC and be
comprised of a Coordinator (a local medical facility
administrator or physician)and attendant resource staff.
2.Emergency Medical Services will direct the emergency medical
response to include managemnt,distribution and utilization of
health resources.
3.Operational responsibilities for County Emergency Medical
Services i n a mass casualty situation are found i n the Pinal
County Emergency Operations Plan,Hazard Specific Procedures
for Public Health Services and Mass Casualty Emergency Medical
Response,Tab A.
VI.RESPONSIBILITIES
A.PUBLIC HEALTH
I .City Government
a.E sure vector control,sanitation and other environmental
controls.
b.Establish disease controls and immunization programs.
c.Provide potable water.
d.Ensure proper sewage and waste disposal controls.
e.Collect vital statistics.
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345-030
f .Provide public information programs dealing with personal
health and hygiene.
g.Remove refuse.
h.Coordinate casualty identification and mortuary services.
2.County Government
a.
b.
C.
d.
Provide public health support to Apache
respect to all public health issues.
The County Coroner will respond as appropriate.
Request and coordinate state assistance.
Provide public health awareness programs.
B.EMERGENCY MEDICAL SERVICES
.1.Apache Junction Police Department
Junction with
a.Upon notification of a potential or actual mass casualty,
the Police dispatcher will initiate notification to:
(1)All nearby hospitals and medical facilities advising
to prepare to receive victims.
(2)Ambulance services.
(3)Fire Department.
(4)Additional law enforcement backup.
(5)Emergency Services Coordinator.
b.Make a preliminary evaluation as to nature of incident,
location,cause and number of casualties.
c.Implement access control and crowd control.
d.Initiate evacuation.
e.Provide communications at the Field Command Post.
f.Coordinate emergency transportation needs for the injured.
Maintain law and order and investigate any wrongdoing
connected with the accident.
h.Assist i n the removal of victims and i n the identification
and handling of deceased persons.
i.Assure that police officers and dispatchers are trained and
exercised to respond to a mass casualty accident.
Provide hazardous materials training to officers.
9.
i •
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345-030
2.Apache Junction Fire Department
a.Establish a Field Command Post.
b.Contain fire hazard or hazardous agent.
c.Identify hazardous agent,i f applicable,and implement
appropriate response procedures.
d.Rescue trapped victims.
e.Deploy paramedics and perform first aid.
f .Assist with establishment of triage.
g.Provide EOC Public Information Officer with full details
regarding the disaster to include time,location,number
and identity of casualties,agencies involved in response,
etc.
h.Prepare public warning messages.
i .Assure that firefighters are trained to respond to mass
casualty accidents.
j .Conduct exercises to test firefighter emergency medical
response.
k.Provide hazardous materials training t o stress principles
of protection.
3.EOC Medical Services Coordinator
a.Assure continuance of medical care services and the
availability of health and medical supplies.
b.Deploy on -site triage teams.
c.Issue health instructions to the general public.
d.Coordinate and assimilate all available resources,i.e.,
medical facilities,doctors,nurses,paramedics,ambulance
drivers,lab technicians,x-ray technicians,medical
supplies,blood banks,laboratory support,counseling
services,mortuary services,etc.
e.Request mutual aid assistance and county/state support.
f .Work i n coordination with the County Coroner for the
identification and handling of deceased persons.
4.Apache Junction Medical Facilities
a.Provide expanded health services in response to the
emergency situation.
b.Establish and train triage teams.
345-030
c.Develop an emergency plan t o respond to mass casualty
occurrences.Train and exercise personnel in accordance
with this plan.
d.Identify medical resources i n neighboring cities.
5.Red Cross
a.Provide mass care to disaster victims and displaced persons
t o include shelter,feeding,clothing,medical care,
registration and inquiry.
b.Administer emergency individual and family services for
persons requiring support as a result of personal disaster.
c.Assist individuals and families in recovering from the
disaster to include case work services,home building and
repair,furnishings,medical and nursing care,occupational
supplies and equipment.
d.Provide liaison personnel t o the EOC.
345-032
HAZARDOUS MATERIALS EMERGENCY/SPILL
I .PURPOSE
The intent of this plan is to outline reponsibilities for developing a
response system to mobilize and coordinate public and private sector
resources that may be required to minimize the impact of hazardous
materials incidents/emergencies upon public health,safety,property and
the environment in the City of Apache Junction.
II.SCOPE
This plan is applicable to any hazardous materials incident/accident
within the environs of Apache Junction and will include organizational
responsibilities,notification procedures and resources.
III.ACTIVATION
Emergency actions as outlined herein may be initiated by the Fire
Department,Police Department or Emergency Services Coordinator (if the
EOC has been established)upon notification that a hazardous materials
accident has occurred.
IV.SITUATION
A.A hazardous materials transportation accident poses a real threat
to the City of Apache Junction,primarily along Highways 60 and
89.Tab A is a Pinal County map showing evacuation prone areas for
hazardous materials accidents.
B.Responding City emergency response agencies may be unfamiliar with
the correct procedures and may not have the specialized tools and
equipment required to handle the specific hazardous material.
C.The County,State and Federal Governments and the private sector
possess the resources that may be required to augment City forces
in responding to,recovery from and mitigation of the effects of
the hazardous material event.
D.Timely and effective response supported by the County,State,
Federal and private sector agencies requires standardized reporting
procedures and coordinating mechanisms to be established.
1
345-032
V.CONCEPT OF OPERATIONS
A.OBJECTIVE
All available public and private resources will be utilized as
required to effectively respond to a hazardous materials
incident/emergency.The objective is to provide timely support at
the level necessary to effectively deal with the hazardous material
event.
B.ORGANIZATION
The Apache Junction Emergency Response Organization for Hazardous
Materials Incidents/Emergencies shall be as shown in Tab B.
C.OPERATIONAL AUTHORITY
.The operational authority of City forces conducting response
operations during the hazard period of the incident and at the
vicinity of the hazardous material event is vested in the Fire
Department's designate yIncident Commander.As the threat is
reduced and the event proceeds from the response phase to the
recovery and mitigation phases,the operational control of City
forces will revert back to the providing City departments or
agencies.Simply stated,the Incident Commander is in charge at
the scene of the event.
D.COORDINATION AUTHORITY
The Emergency S frvices Coordinator at the EOC coordinates the
support requested by and provided to the Incident Commander at the
Field Command Post.City departments and agencies identified in
this plan and others will respond to the requests of th rEmergency
Services Coordinator to ensure a coordinated and controlled effort.
E.EXECUTIVE AUTHORITY
The City Council exercises overall executive authority.Any
questions as to authority and/or departmental jurisdiction may be
addressed to the Mayor for resolution.
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345-032
F.CONTROL
The responsibility for.on-scene command lies with the Incident
Commander and is not to be usurped by other County,State or
Federal representatives.However,the training and experience of
the responding State and Federal forces should be recognized and
utilized effectively in controlling the situation.
VI.RESPONSIBILITIES
A.JURISDICTIONAL REPONSIBILITIES
1.A hazardous material emergency/spill is the responsibility of
the City of Apache Junction i f the event occurs within the City
limits.
2.I t is the responsibility of the Pinal County Government i f the
event occurs outside the City limits.
3.The Fire Districts are responsible i f the event occurs within
the fire district area.
B.APACHE JUNCTION GOVERNMENT RESPONSIBILITIES
1.The City Council
a.The City Council is responsible to provide for the health,
welfare and safety of the people of Apache Junction and for
the preservation of property (A.R.S.,Section 26-301 et.
seq.),and will make rules and regulations,and will take
emergency measures deemed necessary.
b.The Mayor,City Attorney and Council Members comprise the
Executive Council •which functions at the EOC.The
Executive Council deals with top management policy
decisions and attendant legal issues.
C.A Declaration of Emergency to secure State financial
assistance is the responsibility of the Mayor/City Council.
2.Emergency Operations Center
a.The Emergency Operations Center is the focal point of all
direction and control activities and is comprised of an
Ececutive Council, Operations Group, Damage Assessment
Group,Resource Group and Support Group.Refer to Basic
Plan,Annex A,Direction and Control for a complete
description of EOC element functions.
3
b.The Emergency Services Coordinator (City Manager) is
responsible for coordinating Emergency Services plan,
procedures and programs, including this Hazardous Materials
Emergency/Spill Hazard Specific Procedure.
c.The Emergency Services Coordinator, working with the
Operations Group Chief, will coordinate requests for
assistance and resources from the Incident Commander at the
Field Command Post.'(The Operations Group Chief will
normally be the Fire Chief when responding to hazardous
materials events.In other declared emergencies the Police
Chief might function as the Operations Group Chief.)
d.Staffing for the Operations Group will include personnel
from the Fire Department, Police Department, Health
Department and Public Works Department.The
responsibilities of these elements are given in greater
detail below.
e.Specific tasks assigned to the Emergency Services
Coordinator include:
(1)Coordination of all EOC elements and activities.
(2)Notification of appropriate regulatory agencies.The
Resource Manual, Section V, contains a Directory of
State Regulatory and Support Agencies.
(3)Assistance requests to the County.
(4)Implementation of mutual aid agreements.
(5)Coordination of private sector resources.The
Resource Manual, Section V, contains a Directory of
Private Industry Assistance.Also contained within
Section V is a listing of Spill Cleanup Contractors.
(6) Provision of public information to the news media, in
coordination with the Incident Commander.
(7)Issuance of public warning broadcasts to the public in
accordance with Annex A, Appendix 4, Warning.
(8) Approval of damage assessment estimates.
(9) Finalization of after -action reports.
3.Fire Department
a.Upon notification of a hazardous materials event, the Fire
Department will mobilize its staff for response in
accordance with established SOPs.
b.A Field Command Post will be established near the incident
location and directed by the Fire Department's designated
Incident Commander.
c.Specific Fire Department tasks at the Field Command Post
will include:
(1)Containment of hazardous agent.
(2)Suppression of fire, if applicable.
(3)Extraction and rescue of trapped victims.
(4)Performance of first aid.
(5)Deployment of paramedics.
(6)Assistance with establishment of triage.
. (7)Identification of hazardous agent.Various technical
entities (i.e., CHEMTRAK) exist to support
jurisdictions in identifying substances and to provide
guidance in dealing with such substances.The
Resource Manual, Section V, contains an Emergency
Response Technical Directory with an accompanying
description of the functions, capabilites and
resources of these organizations.
(8)Coordination with the Department of Public Safety's
Commercial Vehicle Safety Specialist (CVSS).The CVSS
is the State On -Scene Coordinator and is specially
trained to offer technical advice on procedures and
will assit in securing material identification.
(9)Coordination with EOC.
(10) Assistance to law enforcement in evacuation.
(11) Provision of public information to EOC Public
Information Officer.
(12) Preparation of public warning messages.
d.The Fire Department is responsible for ensuring that fire-
fighters receive hazardous materials training.This
training should include in-depth self-protection principles
(i.e., protective clothing, respirator use,
time/distance/shielding, etc.), techniques for containing
various substances, placarding identification and other
topics indigenous to hazard materials response.
e.The Fire Department will conduct periodic exercises to
validate proper hazardous meterials response.
4.Police Department
a.When a hazardous materials event occurs the Police
Department is the 24 -hour point of contact:
APACHE JUNCTION POLICE DEPARTMENT 911 or 982-8260
b.Upon notification of a hazardous materials event, the
Police dispatcher will subsequently initiate notification
to:
(1)Apache Junction Fire Department 911 or 982-2551
(2)CVSS via DPS Duty Officer 262-8212 or 262-8209
(3)County Sheriff's Office 1-800-352-3796
or 352-3790
(4)All nearby medical facilities advising to prepare to
receive victims if applicable.
(5)Emergency Services Coordinator.
(6)Additional law enforcement backup.
c.The Police Department will mobilize for response in
accordance with Departmental SOPs.
d.Officers will report to the Field Command Post to implement
law enforcement activities. These activities will include:
(1)Investigation of accident.
(2)Provision of communications at the Field Command Post
via police mobile radio net.
(3)Implementation of access control and crowd control.
(4)Initiation of evacuation.
(5)Coordination of emergency transporation needs for the
injured.
345-032
(6)Assistance in the removal of victims and in the
identification and handling of deceased persons.
(7)Provision of requested uniformed support to other
authorities.
(8)Maintenance of law and order.
(9)Provision of security to evacuated homes and
facilities.
(10) Coordination with CVSS and county law enforcement
support.
(11) Coordination with EOC.
5.Public Works & Engineering
a.The Public Works & Engineering Department is responsible
for clearance of city streets and will provide equipment
(and operators) for containment and limited cleanup
operations.
b.The Department will perform damage assessment estimates on
public structures, i.e., cost of decontamination.
c.The Department will provide roadblocks and other available
equipment to the Police Department for traffic control.
d.They will provide communications assistance as appropriate
via the local government emergency services radio net
(UHF).
e.When directed by the Emergency Services Coordinator, Public
Works will procure, borrow, lease or otherwise requistion
additional equipment, material and services from the
private sector to effectively respond to a hazardous
materials emergency/spill.
6.Health Department
a.The City Health Department will respond to hazardous
materials accidents with respect to public health and the
environment.
b.The City Health Department is responsible for the public
health and welfare of the citizens of Apache Junction.
c.The Department will implement public health controls as
enumerated in the Hazard Specific Procedures for Public
Health Services and Mass Casualty Response.
345-032
d.The City Health Department will perform environmental
monitoring.
e.Close coordination will be maintained with the County
Health Department, Arizona Department of Health Services
and/or the EPA Regional Response Team.
f.Emergency Medical Services will be performed as stated in
the Hazard Specific Procedures for Public Health Services
and Mass Casualty Response.
VII.REPORTING OF INCIDENT
A.Any person observing an accident/incident involving hazardous
meterials, or if this is suspected to be the ease, must report
it immediately to the nearest Police, Sheriff or Fire
Department/District office giving the location, nature of the
incident and extent of injuries if any.
B.Any city department or official receiving notification of a
hazardous materials accident/spill should ensure that the
•Police Department has been contacted so that they can initiate
-fan -out notification of all appropriate agencies and officials.
C.The Police Department is responsible for notifying the
Department of Public Safety's Commerical Vehicle Safety
Specialist via the Duty Officer.When reporting a hazardous
materials accident to the DPS Duty Officer, as much as the
following information as possible should be included:
1.Name, location and telephone number of caller.
2.Incident source (truck, train, warehouse, etc.).
3. Incident location.
4. Type of material involved.
5.Generic name of the material.
6.Amount of material.
.7.Current conditions -(leaks, fires, fumes, plumes, etc.).
8.Time of incident.
.9. On -Scene contact (name and telephone number).
10. Type of assistance required.
11. Personnel on/enroute to scene.
12. Actions anticipated and progress.
8
345-U3Z
13.Casualties.
14.Weather conditions and forecast.
15.Terrain.
16.Population in area.
17.Adjacent streams,lakes,sewers,etc.
18.Name of manufacturer or shipper.
D.Accurate information,i.e.,spelling of the generic name of a
chemical may critical.This information may be determined from
placards,bills of lading and/or driver manifests.Normally,
these items may be obtained from:
1.TRUCKS -In the cab within reach of the driver.Mos i
have a pouch on the driver's side.
2.TRAINS -In the caboose.
3.NOTE•-Do not enter the accident scene and attempt to
obtain these documents unless i t is safe to do
so.
E.The State is responsible for monitoring the reporting,cleanup
and disposal requirements/operations.Therefore,i t is
important that each and every ,known incident/accident involving
hazardous materials be reported to the Arizona Division of
Emergency Services for further reporting to and evaluation by
the appropriate state regulatory agency.
VIII.ADDITIONAL ACTIONS
A.The federal laws fix the responsibility/liability for cleanup
with the spiller;however,it is in the city's interest that
contamination be minimized and the required cleanup be
expedited.In this regard,responding emergency forces must
consider:
1.Containment
When possible,and within their knowledge and capabilities,
the responding city emergency forces should minimize the
spread of a spilled material.While the exact method(s)of
9
345-032
containment chosen will be affected by such variables as
type and quantity of material involved,its rate of
release,its location and availability of containment
materials,the major considerations are:
a.Preventing the material from entering a body of water,
i.e.,lake,stream,canal,etc.
b.Preventing spread of the material over land and/or
streets and its entry into storm and other
sewer/drainage systems.
C.Preventing i t from becoming airborne.
2.Cleanup
As stated above,the responsibility for cleanup of a
spilled material i s the spiller's.However,i t is expected
that there will be events i n which the spiller will not be
known and/or will refuse to accept responsibility.The
following i s a brief guide of action t o be initiated i n the
various situations that may be encountered:
a.Spiller accepts responsibility
State monitors cleanup operations t o ensure
environmental standards are met.
b.Spiller, unknown
I f the situation i s thought to present an immediate
threat to health or the environment,report the
discovery as an emergency.
C.Spiller unknown
I f there is no immediate threat to health or the
environment,report the discovery to the appropriate
state regulatory agency.
d.Spiller refuses t o accept responsibilty or comply with
standards
U.S.Environment Protection Agency and/or Arizona
Division of Emergency Services and Arizona Department
d Health Services will identify the cleanup funds
source and coordinate cleanup and disposal of the
material.
J4D -U.34
B.Documentation of all conversations,actions and resource
utilization,including manpower and funds expended in all
situations described above,should be maintained.
Particular attention to detail and accuracy should be given
this action,since i t may be the bases of litigation
required for recovery of damages.
TABS:
A.Evacuation Prone Areas
for Hazardous Materials Accidents
B.Apache Junction Emergency
Responce Organization
TAR A TO IIA7.ARMOUS MATERIALS SPECIFIC FROCEMURES
PINAI, COUNTY
EVACUATION PRONE AREAS
FOR POSSIBLE HAZARDOUS MATERIALS ACCIDEIITS/IIICIDEIIIS
MARICOPA
STANFIELD
ARIZONA CIT
LWOW
SOUTHERN PACIFIC R.I.-
HICHHAVEI
APACHE JCT.
SUPERIOR
Go
NCE JCT.
LORENCE
ED ROCK
RIVERSIDE •
ORACLE JCT.
DUDLEYVILLE
MAMMOTH
ORACLE k -gr
:SAN MANUIL4
1111111•111111
Tab B Hazardous Materials Specific Procedures
APACHE ii:JUNCTION
EMERGENCY RESPONSE ORGANIZATION
FIELD COMMAND POST
(EMERGENCY VERVICES COOR.)(INCIDENT 'COMMANDER)
COORDINATION RESOURCES CITY RESPONSE
'
0 AZ HEALTH SERVICES 0 TECHNICAL SUPPORT 12)FIRE DEPARTMENT
410 AZ EMERGENCY SERVICES 0 RED CROSS 41)POLICE. DEPARTMENT
0 COUNTY HEALTH DEPT.0 CLEANUP CONTRACTORS 0 EMERGENCY MEDICAL
0 MUTUAL AID 411 PRIVATE ASSISTANCE
COORDIAATIoN
410 DPS (CVSS)
0 SHERIFF'S OFFICE
345-066
RADIOLOGICAL PROTECTION AND MONITORING PLAN
I .PURPOSE
The intent of this plan i s to detail the radiological response
organization and to develop guidelines for the purpose of limiting the
biological effects of radiation exposure to humans and for decreasing
surface contamination.
II.SCOPE
This plan i s applicable for any radiological emergency accident/spill
and for the provision of radiological protection i n the event of nuclear
warfare.
III.ACTIVATION
This plan will be activated by the Radiological Defense Officer in
consort with the Apache Junction Emergency Services Organization.
Should a radiological accident/spill occur,responding city forces may
implement the procedures contained within i.e.,fire department,police
department and health department.
IV.SITUATION
A.The number of radiological incidents/accidents has steadfastly
increased over the last couple of decades as the uses for radiation
i n industry,medicine and power generation continue to grow:
Because of ever increasing radiation usage at fixed facilities and
because of the expanding need t o accommodate the transport of
radiation sources,radioactive materials,by-products and waste
products,every county,city,town and locality should prepare t o
cope with the inevitable --an accident involving radioactive
materials.
B.Apache Junction has been designated as a host area to receive
relocatees from Maricopa County.It is probable that nuclear
detonations in nearby high risk areas of the state (Maricopa/Pima
Counties)will produce fallout which will affect city residents.
C.Proper development and execution of a radiological hazard response
program could significantly reduce the number of casualties which
would otherwise result from a war related incident.
D.Adequate means are available to collect and disseminate the data
necessary for an effective Radiological Support System.
1
345-066
V.CONCEPT OF OPERATIONS
A.Peacetime
1.In the event of a transportation accident or other event
involving radiOactive materials,the agency receiving
notification shall complete the Rdiological Incident Report
Form shown i n Tab A.
2.During such incidents the Arizona Radiation Regulatory Agency,
and the Department of Public Safety Commercial Vehicle Safety
Section (CVSS)will provide resource support services.
3.Organization,reporting requirements and response procedures
are consistent with those of other hazardous materials.As
such,the preceding portion of this plan entitled Hazardous
Materials E lergency/Spill Specific Procedures is applicable.
B.War Related
1.In the event of nuclear warfare,the Apache Junction response
organization will implement th nRadiological Defense Reporting
System shown in Tab B.Procedures and sample forms for
reporting RADEF information are included in this Tab.
2.Decontamination procedures used to reduce the radiological
health hazard involving a war -time situation or a peacetime
incident are basically identical except for the magnitude of
the war -time situation.Decontamination procedures are found
in Tab C.
3.The Radiological Defense Officer is responsible for
coordinating activities of all Radiological Monitors.All
monitoring will be performed in accordance with the Handbook
for Radiological Monitors,SM5.. 1 and th nState WERS Reporting
Manual.
4.Radiological Monitors will receive qualification training to
assure competency i n radiological equipment usage,RADEF kit
familiarization,mobilization and response procedures,dose
record accountability,monitoring techniques,exposure control,
radiological protection factors,etc.In addition to
qualification training,periodic refresher training will be
conducted.
J .I J -VUU
2.Appoint and assign radiological support personnel.
3.Establish a WER system.
4.Establish a data analysis and damage assessment capability.
5.Establish a distribution system for monitoring equipment (in
coordination with ADES).
6.Establish a comprehensive radiological training program on a
local level as assisted by ADES.
7.Establish a decontamination system.
B.Fire Services
1.Assist i n decontamination activities.
2.Provide monitoring personnel.
3.Provide alternate communications.
•4.Distribute monitoring equipment as required.
C.Law Enfforcement
1.Provide alternate communications for WER system.
.2..Distribute monitoring kits as directed.
3.Provide monitoring personnel.
4.Perimeter and access control.
5.Coordinate and provide control for evacuation as required.
D.Health Department
I .Inspect food and water supplies for contamination.
2.Perform environmental monitoring of affected areas.
3.Provide monitoring personnel.
E.Public Works and Engineering
I .Assist i n decontamination activities.
2.Provide for monitoring capabilities.
3.Damage Assessment.
TABS:
A.Radiologicad Inciden iRepor
Form
B.Radiological Defense
Reportin v System
C.Decontaminatio r
D.Radiological Support
Instruments
4
2.Appoint and assign radiological support personnel.
3.Establish a WER system.
4.Establish a data analysis and damage assessment capability.
5.Establish a distribution system for monitoring equipment (in
coordination with ADES).
6.Establish a comprehensive radiological training program on a
local level as assisted by ADES.
7.Establish a decontamination system.
B.Fire Services
1.Assist i n decontamination activities.
2.Provide monitoring personnel.
3.Provide alternate communications.
4.Distribute monitoring equipment as required.
C.Law Efforcement
1.Provide alternate communications for WER system.
2.Distribute monitoring kits as directed.
3.Provide monitoring personnel.
4.Perimeter and access control.
5.Coordinate and provide control for evacuation as required.
D.Health Department
1.Inspect food and water supplies for contamination.
2.Perform environmental monitoring of affected areas.
3.Provide monitoring personnel.
E.Public Works and Engineering
1.Assist i n decontamination activities.
2.Provide for monitoring capabilities.
3.Damage Assessment.
TABS:
A.Radiologicad Inciden iRepor
Form
B.Radiological Defense
ReportinvSystem
C.Decontaminatio r
D.Radiological Support
Instruments
4
Tab A to Radiological Monitoring Specific Procedures
RADIOLOGICAL INCIDENT REPORT
*Information needed initially;rest can follow
*TIME *DATE *PERSON CALLING
*PHONE *ORGANIZATION
ADDRESS
*INCIDENT DATE *TIME
*LOCATION
RADIATION MATERIALS INVOLVED
*A.Isotope
*B.Physical State (gas,liquid,solid)
*C.Sealed/Unsealed
*D.Activity (Curies/Becquerels)
E.Source Serial Number
EQUIPMENT INVOLVED
*A.Item(s)Make/Model/SN#
*B.Vehicle(s)Make/Model
*ON -SCENE CONTACT/PHONE
*OTHER PERSONNEL AT SCENE/PHONE
*DESCRIPTION OF INCIDENT
*NO.INJURED INJURED EVACUATED?WHERE
RSO &RADIOACTIVE LICENSE NO.(if applicable)
OTHER MATERIALS INVOLVED
1
A.Chemical Name
B.Physical State
FIRE/EXPLOSION CONTAINED AREA SEALED
CONDITIONS (Leaks,Fumes,Etc.)
1 2 3
EMERGENCY CREWS NOTIFIED/ON HAND
TIME
INFO
FOLLOW-UP INFO
* * * * * * * * * *
TIME
INFO.
TIME
INFO
* * * * * * * * * *
A-2
348-01b
Tab B to Radiological Monitoring Specific Procedures
RADIOLOGICAL DEFENSE REPORTING SYSTEM*War Related
General
If a nuclear attack takes place, Increased Readiness Actions and Reports (IR R) are
no longer required.Instead, new types of operations and reporting are
immediately needed.These new reports tell where nuclear weapons have
detonated, where damage has occurred and where fallout hazards exist.
All reporting stations should report to the local Emergency Operating Center
where reports will be consolidated and transmitted in a single report to the
County and State Emergency Operating Centers.
Corn munication of reports should be by the best available voice circuits.
If the corn munications of any reporting station is broken with the local Emergency
Operating Centers, the reports should be made to the next higher E 0 C until
communications can be reestablished with the local E 0 C.
These reports are made to the Emergency Operating Center and analyzed.The
analysis staff of the E C will evaluate the information received from the
reporting stations and furnish fallout warnings and projections to their local
jurisdiction, and to those atacentjurisidictions that will be affected.The State
Emergency Operating Center will furnish sum manes and analyses to officials
within the State E C and to the local Emergency Operating Centers.
The flow of information must be in all directions, up, down and laterally to all
echelons of government.The State Emergency Operating Center will provide
information to all local Emergency Operating Centers which will be afffected by
the situation and upon request by others.
MESSAGE FOR MATS SHOULD BE STRICTLY ADHERED TO, AS THEY ARE
ESSENTIAL ELEMENTS OF BOTH AND INTRA-STATE AND INTER -STATE FLOW
OF EMERGENCY INFORMATION.ALL REPORTS ARE MADE AT THE TIME OF
ORIGIN A TIO N.
B-1
348-U16
II.Reports
A Readiness Report, Sighting Report, Damage Report, Fallout Report and Fire
Report are needed by the R A DEF staff at the Emergency Operations Center.
A.Readiness Report
Submitted when a minimum of 50 percent of the 14 ER S and shelters and the
local ED C's are operational for radiological defense purposes.
B.Sighting Reports
1.All WERS will report sighting of nuclear detonations (NU DEIS).Sighting
reports are based on observation of the light flash or the resulting
cloud.The report contains the time of occurrence and the direction to
the NUDET.
2.The following is a sample .NUDET SIGHTING REPORT:
"STATE EOC, THIS IS () COUNTY EOC NUDET SOUTHWEST AT
9:40 A.M."
C.Damage Reports
All reporting stations will submit a Damage Report whenever weapon blast
causes damage to the immediate vicinity of the reporting station.
This report should be sent when the event occurs, giving the local time, of the
occurrence.
The reports are not intended to provide detailed damage assessment, but
rather should enable the local County and State E 0 C's to determine the
location and size of the area damaged by a nuclear detonation.
1.Report structural damage if the observed damage at, or in the immediate
vicinity of the reporting station, is as described below or worse.
a.In general, most buildings are standing but visibly damaged,i.e.,
doors and windows gone.
b.In office and COM mercial buildings most suspended or false ceilings,
such as accoustical tile ceilings, are down or many interior
partitions are down or some exterior walls are down.
c.In industrial buildings, corrugated asbestos siding is shattered;
corrugated steel and aluminum siding is blown in.
d.In residential housing, separation of wall panels at joints is observed,
framing is cracked with visible displacement, roofs are caved in, and
possibly a few houses are down.
B-2
348-016
e.Automobiles generally have broken windows and dished -in panels but
still can be driven.
f .Trees --many branches down, possibly a few trees blown down.
2.Report glass breakage if the only observable damage is characterized by
broken windows.
3.The following are samples of Damage Report Messages:
"COUNTY EOC, THE TOWN EOC—STRUCTURAL DAMAGE AT 10:33
A.M."
"COUNTY EOC, THIS LS THE TOWN E0C—GLASS BREAKAGE AT 10:36
A.M."
4.Make no report if neither structural nor glass damage occurs.However,
other signs of nuclear detonations, such as length of flash, length of time
between flash and sound if observed, should be noted in the log of the
reporting station to assist in answering possible questions from the
EOC.The County/State EOC may interrogate any reporting station on
an as -needed basis for additional information on observable nuclear
weapons effects.
O.Fallout Reports
All reporting stations should include the location (town and/or County), the
radiation intensity being reported, and the local time the reported intensity
occurred.The reporting station should also indicate whether a rising or
falling dose rate exists.All reporting stations will submit to their local E 0 C
fallout reports at the time of observation of the following indicated dose rate
readings.
1.Fallout arrival (0.5 R/hr).
2.50 R/hr (when the dose rate rises above this level).
3.Peak dose rates (if greater than 50 R/hr for the initial peak and any
subsequent peaks).
4.50 R/hr (when radiation decays below this level).
5.0.5 (1/2 R/hr when radiation decreases below this level).
THE LOCAL EOC WILL CONSOLIDATE THESE REPORTS AND MAKE ONLY ONE
REPRESENTATIVE REPORT TO THE COUNTY EMERGENCY OPERATING CENTER.
(Examples are given below.)
R-1
348-016
Report Type (Event)
a.Fallout Arrival (0.5 R/hr)
b.Above 50 R/hr
c.Peak (if above 50 R/hr)
d.Subsequent Peak
e.Below 0.5 R/hr
Example Voice Message
"COUNTY EOC THIS IS THE TOWN EOC FALLOUT
POINT 50 AND RISING AT 11:10 A.M."
"COUNTY EOC THIS IS THE TOWN EOC FALLOUT 50
AND RISING AT 11:26 A.M."
"COUNTY EOC THIS IS THE TOWN EOC FALLOUT
PEAK 185 AND FALLING AT 12:00 P.M."
"COUNTY EOC THIS IS THE TOWN EOC FALLOUT 50
AND FALLING AT 10:45 P.M."
"COUNTY EOC THIS IS THE TOWN EOC FALLOUT
POINT 5 AND FALLING AT 1:10 P.M."
Additional periodic reports are required locally for the construction of fallout
history curves and to forecast future radiation intensities.These dose rates will
not be reported to the State EOC unless requested.
E.Fire Reports
All Weapons Effects Report Stations will submit a fire report whenever large
fires are observed in the immediate vicinity of the station.An example
report follows:
"COUNTY E0 C, THIS IS THE TOWN EOC, FIRE REPORTED BY WERS 33-2
at 10:35 A.M."
F.The message form will be utilized for transmission and receipt of Weapons
Effects Reports.All reports must be submitted as soon as possible after
occurrence.
III.Fallout Recording/Reporting Form
Each Emergency Operating Center should have a predesigned form to record
fallout information.The information to be required from the shelters and
monitoring station should be determined by the Radiological Defense Staff and the
local Emergency Coordinator.
B-4
346-016
Information, in addition to that required by the County/State Emergency
Operating Center, will be helpful to the local Radiological Defense Staff.The
average dose total received by the shelter occupants is also of vital concern to the
local R A DEF staff.Other information may be required as needed by the local
Emergency Coordinator.
Enclosure 1 is provided to show how a Fallout Recording/Reporting form should be
used, and when information should be sent to the local Emergency Operating
Center.
IV.Reporting Station Log
All reporting stations should maintain a log.This log should be a time -oriented
record of all observations and all corn munications.The reporting station log
should be maintained continuously from the time the E 0 C is initially manned until
it is secured in each exercise or emergency (Enclosure 2).
V.Individual Dose Rate Records
It is important that individual dose rate records be maintained on all persons in
shelters, W E RS, critical facilities and E 0 C's.Care should be taken to ensure that
the dose received by personnel engaged in outside emergency operations is
recorded and furnished to appropriate service chiefs for use in determining future
assignments (Enclosure 3).
ENCLOSURES:
1.Weapons Effects Message Form
2.Station Log
3.Individual Dose Rate Records
B-5
348-016
Enclosure 1 to Tab B
FROM:
TO:
WEAPONS EFFECTS MESSAGE FORM
DATE:
MSG.TIME:
Location
Readiness Report
NUDET Sighting--WERS No.Direction At:
Damage--WERS No.Structural Glass
Major Fire
Fallout
Comments:
.5 R/hr and rising at
50 R/hr and rising at
Peak R/hr at
50 R/hr and falling at
.5 R/hr and falling at
New Fallout arrival
Hourly reading
R/hr at
B-1-1
348-016
Enclosure 2 to Tab B
STATION LOG
Date/Time Event
Time Received
Or Sent
(Enter the local time
that the entry is made
in the log.)
(Describe the event
being recorded e.g.,an
exposure rate reading
taken,a report sent,a
message received,or an
internal station
operational event such
as a communication
loss/restoration.)
(Enter the local time
sent/received for
out-going/incoming
communications.)
9-10 Fallout arrival (0.5 R/Hr Notified local EOC
9:12 A.M.)
B-2-1
348-016
Enclosure 3 to Tab B
INDIVIDUAL DOSE RATE RECORDS
Radiation Exposure Record
Name:
Address:
Age:
Soc.Sec.No:
Date(s)of Daily Total Dose
Exposure(s)Dose(s)to Date
6/6/62 15 15
6/7/62 5 20
6/7/62 25 45
6/8-10/62 5 50
Date
FRONT SIDE
Date(s)
Exposure(s)
Daily
Dose(s)
Total Dose
to Date
SAMPLE FORM BACKSIDE
B-3-1
348-016
Tab C to Radiological Monitoring Specific Procedures
DECONTAMINATION
I.Purpose
To formulate a deconta mination plan for reducing and re moving radioactive
material from structures, areas, objects, and persons with the lowest
feasible expenditures and materials, and with radiation exposure to
decontamination personnel held to a minimum corn mensurate with the
urgency of the task.
Sttuation and Assumptions
A.Situation
Decontamination must be based on a careful and sound estimate of the
situation utilizing all aspects of the radiological monitoring system.
The need for the decontamination of areas, buildings, and resources
depends upon the need for the particular area contaminated and the
length of time which the contamination would remain.
Decontamination is performed for the purpose of supporting the overall
emergency response mission.Thus, any decision to carry out a
decontamination procedure must be based upon careful evaluation of
the expense in materials, time and labor compared with the
inconvenience and hazard involved in avoiding the decontamination.In
general, the principles of radiological decontamination are that:(I)
radioactivity cannot be destroyed; (2) the surface contaminated dictates
the method of decontamination to be used; (3) decontamination
personnel must proceed from the easy to the most difficult method; and
(4) monitoring should be done frequently for effectiveness.
B.Assumptions
1.That trained radiological officers and teams exist, or will exist, in
state agencies and in each political subdivision of the State.
2.That specific guidance for livestock and agriculture has been
furnished to local USD A officials and farmers.
3.That maximum use of corn munity shelter for persons and protective
covering for equipment and resources will be effected prior to any
attack to reduce personnel contamination.
C-1
J46 -01b
III.Concept of Operations
As in the case of natural disasters, community action is by far the best way
to do all that must be done to recover a radiological threat.Local
governments have many organized units available to serve as a nucleus for
decontamination teams including fire and police departments, county health
services, and public utility crews.
In order to utilize these basic organizations to the best ability, a series of
priorities should be established using the information available to the local
Emergency Operating Center from the radiological monitoring teams.In
addition, the following time factors should be considered before adopting a
decontamination procedure:(1) the time which the contamination would
re main if left alone; (2) the time which contamination may be allowed to
remain as permitted by.the situation; and (3) the time required for the
decontamination procedure; this time factor should not be greater than
either of the former.As stated in paragraph 1 above, decontamination is
performed for the purpose of supporting the overall e mergency response
mission.
IV.Organization and Assignment of Responsibilities
A.State
The Arizona Radiation Regulatory Agency is responsible for
coordinating plans and programs for decontamination.The State
Radiological Protection Officer will furnish technical advice and
support.The Arizona Department of Public Safety's Corn mercial
Vehicle Safety Specialist will coordinate on -scene response activities.
B.Local Governments
The governing authority of each county and municipality is responsible
for the preparation of plans to cope with contamination which may
occur within its respective areas of responsibility.These plans should
be prepared in accordance with the concepts and operational guidelines
as stated in this plan, and coordinated with the next higher echelon of
government.Further, priorities should be established for
decontamination of those areas and resources that are most vital to
saving lives and to the corn m unity as a whole.
C-2
346-016
The Arizona Wing of the Civil Air Patrol (CAP) is responsible for
decontamination of their aircraft.CAP units located within a County
would require support from the local airfields for decontamination
facilities.
C.The Public
It is incumbent on each person to:
1.Decontaminate the mselves and the equipment used with materials
on hand to the best of their ability.
2.Make the m selves available for corn munity projects as established
by the governing authority and in accordance with the priorities
given.
3.Become as knowledgeable on procedures for decontamination as
possible and adhere to safety criteria.
V.Direction and Control
The establishment of priorities for decontamination must be weighed
carefully.The first consideration must be given to im mediate protection
from bodily injury and death.The next consideration is that the total
radiation hazard is a composite due to several causes, including
contamination of the surrounding areas, contamination of skin areas, and
ingestion and inhalation of radioactive materials.The following is a list
which gives general priorities:
A.Personnel and clothing
B.Food and water to be consumed
C.Vehicles and equipment and other essential resources
D.High radiation areas in essential locations or areas
E.Structures and buildings to be used after emergence from shelters *w R
F.General areas such as schools, shopping centers, parks, etc.
The method of decontamination will vary with the surface of the material to
be decontaminated.In some cases the radioactive material is re moved by
brushing, wiping, or washing.In other cases it may be covered over with
some shielding material.It is possible that removal of the contaminated
item to an isolated area until the radiation has decayed may be the best
decontamination procedure.The following are common methods of
decontamination:
C-3
348-016
A.Wet Processes
1.Water (scrubbing, with detergents)
2.Steam
3.Corn plexing agents (polyphosphates, sodium versenates, citric acid,
citrates)
4.Caustics (sodium hydroxide or lye, trisodium phosphate)
5.Organic solvents (kerosene, gasoline, alcohol, ether, turpentine, carbon
tetrochloride, commercial paint remover)
6.Acid mixtures
7.Inorganic acids
B.Dry Processes
1.Vacuum
2.Abrasions (vacuum or sand blasting, chipping, filling or grinding)
3.Aging
4.Sealing
5.Disposal
348-016
Tab D to Radiological Monitoring Specific Procedures
RADIOLOGICAL SUPPORT INSTRUMENTS
Radiation can only be detected and measured with specialized instruments.A
number of such instruments were purchased some years ago by the federal government.
Most of them have been granted to the states.About two-thirds of the instrument
inventory have been issued to local governments.The remaining one-third is stockpiled
for issue to local governments during the Increased Readiness Period.Arizona has a
distribution plan for these stockpiled instruments.This plan is based on population and
geography and provides for an equitable distribution of the total state inventory.This
distribution, when completed, will reduce by one further step, the placement of
instruments in the hands of the ultimate users, the radiological monitors.
Current emphasis is on determining realistic local require ments for instruments.
Criteria has been developed for determining these requirements.It recognized that:
Population totals and distribution have changed since the last procurement of
instruments.
The original procurement of instruments was based primarily on the survival (in-
shelter) phase of R ADEF operations and did not adequately fulfill recovery phase
needs nor peacetime needs.
Requirements for reporting and for self-protection have changed due to recent
studies and evaluations.
Recom mended use of the various instruments available in the inventory has
changed with time.
A current instrument requirement must be developed to determine exact local
needs.
RADIOLOGICAL SUPPORT INSTRUMENTS
Types of Instruments - The list on the following pages provides a summary of the
radiological monitoring instruments available as sets for use in fallout shelters,
monitoring stations, self-protection monitoring by emergency services and vital
facilities.Composition and recommended use of R A DEF instrument sets is shown in
Enclosure 1.All instruments use standard "D" batteries.A limited number of batteries
is furnished with each instrument set.A brief description of each instrument is as
follows:
D-1
Low Range Survey Meter (C DV -700)- The C DV -700 radiation survey meter is a sensitive,
low -range instrument that can measure gam ma radiation and detect beta radiation.It
has an effective range of 0 to 50 milliroentgens per hour and uses a geiger tube for
detecting radiation.This instrument is designed for radiation measure ments at low
intensity and this is not useful in areas of high contamination.Its major operational
application is for evaluating the effectiveness of decontamination procedures, personnel
monitoring, and peacetime radiological emergency incidents.
High Range Survey Meter (C DV -715)- This instrument is a high range survey meter of
general use.It measures gam ma radiation within a range of 0 to 500 roetgens per hour.
It utilizes an ionization chamber for detecting radiation.
The instrument is the standard operational instrument for use in shelters, monitoring
stations, e mergency services, vital facilities and ED C's during the trans and postattack
periods.It was designed for use by radiological monitors for the major part of their
operation in the period during and following the attack.The instrument is intended for
ground survey, but it can serve as substitute equipment for aerial measurements.
Dosimeter and Charger (C DV -742 and C DV -750)- Dosimeters are instruments designed
to measure cumulative radiation exposure.The accumulated exposure can be read
directly at any time.By recharging, these dosimeters can be used again.The dosimeter
provided for general operational use is the C DV -742 which has a measurement range of U
to 200 roetgens.Until these were available in sufficient quantity, the C DV -730 with a
range of 0 to 20 roetgens and the C DV -740 with a range of U to 100 roetgens had been
furnished.They are still usable.Dosimeters resemble a fountain pen in size and shape.
The C DV -742 can be identified by its bronze or gold colored pocket clip.
The C DV -742 nigh range dosimeter is the standard for use in shelter, monitoring stations,
emergency service organizations and vital facilities.Peacetime usage would be in
conjunction with the C DV -138 low range dosimeter to provide low and high exposure
ranges.The C D Vr138 can be identified by its black colored pocket clip.
The C DV -750 dosimeter charger is the device utilized to recharge or "zero" dosimeters
so they can be reused.
D-2
348-016
Remote Survey Meter (C DV -711 and C DV -717)- There are essentially two remote survey
meters:
The C DV -711, re mote sensor radiation meter, is a high range instrument for use in E 0 C's
and other protected facilities.It has a detector that is blast resistant in excess of 50 psi
overpressure for use in conjunction with facilities that can withstand the high
overpressures associated with nuclear weapons.It was designed to measure gam ma
radiation from 0 to 1000 roetgens per hour.The detecting element is an ionization
chamber and can be located up to 300 feet from the readout.
The C DV -717, re mote survey meter, is essentially a C DV -715 ga m ma survey meter with
a re m °table detector unit for making measurements at distances of up to 25 feet
between the detector and the readout.This instrument was designed for use by
radiological monitors in monitoring stations during the early period following a nuclear
attack.The purpose of the instrument is to decrease the radiation exposure to monitors
by making it unnecessary for the monitor to leave his shelter in order to obtain an
outside measure ment.
Aerial Survey Meter (C DV -781)- The aerial survey meter is designed for general
postattack surveying by light aircraft after fallout has been deposited.The instrument
conSistS-of an indicating unit, an inierconnecting cable and detector unit.The
instrument operates from a battery power supply.A tape recorder with associated
throat microphone and a re mote control switch permits inflight recording of necessary
data.The unit also includes a means for simulating a radiation environment for use in
training flights.
Instrument Sets - Radiological instruments are issued as sets comprised of several
different types of instruments.There is a separate set configuration for each capability:
Shelter Radiation Set (C DV -777-2)- This set is composed of one C DV -715, high range
radiological survey instrument; six C DV -742, radiological dosimeters and one C DV -750,
dosimeter charger.A minimum of one set is needed for each public shelter specified for
use in the community shelter plan.
Monitoring Station Set (C DV -777A)- This set is composed of one C DV -715, high range
radiological survey instrument; one C DV -700 low range radiological survey instrument;
six C DV -742, radiological dosimeters; and one C DV -750 dosimeter charger.This set is
used in the monitoring station.One set is recommended for each monitoring station
established in the co m m unity.
Self -Protection Radiation Sets (C DV -77/ and C DV -777-1)- There are two sets for self-
protection.
The C DV -777 is composed of two C DV -715, high range radiological survey instruments;
one C DV -700, low range radiological survey instrument; six C DV -742, radiological
dosimeters, and one C DV -750, dosimeter charger.One set is issued to each self-
protection location, such as e mergency services, vital facilities and essential industries.
The C DV -777-1, alternate set, is the same as the C DV -777 except that it has only one
C D V-715, high range radiological survey instrument.These sets are used for self-
protection monitoring by emergency services, vital facilities and essential industries.
The C DV -777-1, alternate set, is issued when more than one set is needed at a location
and for use on emergency service vehicles (police, fire, rescue, ambulances, etc.).
Peacetime Radiological Emergency Response Sets (C DV -777 P/H)- This set is composed
of two C DV -700's, low range radiological survey instruments; one C DV -715, high range
radiological survey instrument; four C DV -138, low range radiological dosimeters; four
C DV -742 high range radiological dosimeters; one C DV -750, dosimeter charger.This set
is used by hospitals and first responders (fire, police, rescue, ambulances, etc.) for
peacetime emergencies.The C D V-777 P/H set has been specifically allocated for first
response units and should be used for peacetime emergency responses with the C D V-777-
1 used as backup if more than one set is needed at a location.
Storage - The preferred method of storing shelter monitoring sets is in bulk repositories
located within the jurisdiction.In low risk areas, shelter sets may be stored in the
shelter facility if proper secure storage is available.The self-protection monitoring sets
should be prepositioned with self-protection and mobile monitoring units such as fire
stations, police stations, hospitals or water pumping stations.A sufficient number of
additional self-protection sets and monitoring sets should be stored in local bulk
respositories to allow for expansion, as necessary, of each capability during an Increased
Readiness Period.
The use of bulk respositories has several advantages over storing all the radiological sets
in scattered facilities:
Simple distribution plans can provide for their rapid distribution during an
Increased Readiness Period for either shelter in -place or crisis relocation.
D-4
J40 -U10
-Sets stored in bulk respositories are usually more secure against pilferage.
-The bulk repository can offer better storage conditions in respect to temperature
and humidity.
-It is less costly to inspect and maintain sets in bulk repositories than in individual
she
Maintenance and Calibration - Arizona, under contract with The Federal Emergency
Management Agency (FE M A), operates a 100 percent federally funded Radiological
Instrument Maintenance and Calibration Facility.Instruments are periodically inspected
and cycled through the facility and are repaired and recalibrated as required.
Batteries - All Emergency Services survey meters use standard 1.5 volt "D" cell
batteries.Bulk quantities of batteries are routinely furnished to local jurisdictions
through the Maintenance and Calibration Facility.Until replaced, the batteries are
reserved for exclusive use in the radiological instruments.
Peacetime Use of Instruments Emergency Services instrumentation is designed to
measure the gam ma radiation emitted by radioactive fallout.Some of these instruments
will also detect high energy beta radiation if present in sufficiently detectable
quantities.Although Emergency Services instruments do not adequately fulfill all of the
requirements for peacti me radiological incident/accident monitoring, most of the
instruments granted to the states could be useful in the event of peacetime incidents
involving the accidental release of radioactive materials to the environment.
However, problems can arise when emergency services instruments are used for the
measure ment of radioactivity from peacetime incidents, because of the large number of
diverse types of radioactive materials that may be released.These materials can vary
considerably in their types and amount of radioactivity; thus, peacetime incidents result
in more complex radiological measurement and interpretation problems than are
expected for the radiological situation resulting from a nuclear attack.The complexity
of measurement and hazard evaulation in a peacetime release of radioactivity to the
environment occurs when contamination is airborne, either gaseous or particulate, and
inhalation or ingestion may create an internal hazard greater than the external exposure
hazard.
EY-5
Other major differences between peacetime and attack contingencies would be the lower
levels of radiation to be measured, requiring instruments having a compatible range of
measure ment, and the operating constraints which limit exposure of the populace to
much lower levels in peacetime incidents than those acceptable in an attack situation
where the primary mission is to prevent death or acute radiation sickness.
Radiological assistance in peacetime emergencies is available through the Arizona
Department of Public Safety (D PS) Duty Officer.Designated agencies within the state
provided support to DPS as required.These agencies have trained individuals and the
specific radiation detection equipment necessary to measure and evaluate the existing
type of radiation hazard.
The use of emergency services resources for emergency response to peacetime
radiological incidents must be in accordance with state and local government emergency
response plans and performed by properly trained authorized personnel.
ENCLOSURE:
1.Composition and Recommended Use
of R A DEF Instrument Sets
D-6
Enclosure 1 to Tab D
SET TYPE
CD V-777
CD V -777A
CD V-777-1
CD V-777-2
CD V-777P/H
348-016
COMPOSITION AND RECOMMENDED USE OF RADEF INSTRUMENT SETS
TYPE AND QUANTITY OF INSTRUMENTSIN SET
CD V-700 CD V-715 CD V-717 CD V-742 CD V-750
High Range
Low Range High Range Survey Meter Dosimeter
Survey Meter Survey Meter w/Remote Sensor Dosimeter Charger
1 2 0 6 1 Standard set use in self-
protection monitoring by personnel in
emergency services, vital facilities, and
essential industries.
1
1
0
2
1 1 6 1 Standard set for use in
Monitoring stations.
1 0 6 1 Alternate set for use in self-
protection monitoring.
1 0 6 1
shelters.
Standard set for use in public
1 0 4 1 ..Peacetime Emergency
4 CD V-1381/Set for First
Responders and
Hospitals.
D-1
SECTION IV
APACHE JUNCTION
NUCLEAR ATTACK PLAN
345-U38
HAZARD SPECIFIC PROCEDURES
NUCLEAR ATTACK
IN -PLACE OPTION
APACHE JUNCTION
I .Situation
A.Situation
I .In the event of a nuclear attack,the City possesses resources
which,i f effectively used,would protect life and property.
2.The objective of the Emergency Services/Civil Defense program
is to ensure the timely and effective mobilization of these
resources.
II.Mission
To limit the effects of nuclear attack on population and property by
planned actions for use of fallout protection,manpower,equipment,and
other resources.
III.Operations
A.Concept of Operations
I .The Mayor is responsible for Civil Defense Emergency
Operations.The Director of Emergency Services functions as
the Civil Defense Director during emergency operations.Heads
of City departments,agencies and officers are responsible for
emergency functions as specified in these procedures and as
directed.
2.In the event an attack occurs with little or no warning the
City Emergency Management Organization will provide to maximum
extent possible in the time available.
a.Warning of the attack
b.Identification of available fallout shelter both existing
and improvised/expedient .
1
J4D -UJO
c.Shelter provisions
d.Maintenance of essential activities
e.Distribution and use of resources
f .Post attack conservation
B..Assignment of Emergency Functions
See Master Checklist of Responsibilities and Actions,Section II,
Annex A.Appendix 3,pages A-3-1 through A-3-16.
C.Support
1.City forces may be used to support other political
jurisdictions with prior approval of the County EOC staff.
2.Requests for support should be made to the County EOC.
IV.Administration and Supply •
Normal procedures will be followed unless otherwise specified in this
plan.
A.Administration
1.Each department or function will keep appropriate records to
allow reimbursement from available sources,keeping the EOC
informed of all expenditures.
2.Departments will coordinate with the Fire Department and
maintain adequate supplies of Radiation Exposure Cards.
B.Supply
City resources will be expended before any supplies or resources
involving financial responsibility are requested.
2
345-039
Annex A
DIRECTION AND CONTROL
I .Situation
The Emergency Operations Center (EOC)is located at 1001 N.Idaho
Street,and has a fallout protection factor of less than 0,and will be
upgraded to a PF of 100.
II.Mission
To provide guidance for the supervision and management of the City
forces and shelter system.
III.Operations
A-.Concept of Operations
The Mayor will direct and control emergency forces through the
emergency staff in the EOC.The EOC will be prepared for
operations and may be manned should a period of increased
international tension occur.
B.EOC Staffing and Organization
••The EOC will be organized at required to assure a 24 -hour operation
as per Annex A of the EDP and:
1.The Disaster Analysis Group is responsible for collecting,
evaluating,and analyzing data,and interpreting and predicting
radiological effects that may have an impact on emergency
operations.
2.The Resources Control Group may need to be formed to facilitate
the conservation and distribution of locally available
resources for survival,such as food and water,etc.Private
sector participation is highly recommended.
C.EOC Displays
The following will be available in the EOC:
1.Arizona State,County and City maps
2.Emergency Record Book/Log
3.Bulletin Board
A-1
4.Shelter Status Record Book/Log
5.Shelter List
6.Radiological Records Book/Log
D.Reports
1.Reports on Increased Readiness Actions - -will be forwarded to
the County EOC.
2.Damage Report - -will be forward immediately to the County EOC.
3.Fallout Reports - -Representative reports will be forwarded to
the County EOC.
4.Special Reports - -When requests are received,the Chairman of
the Board will designate the person and/or group responsible
for the development and submission of the report.
5.Shelter Occupancy Report - -will be forwarded to the County
EOC.
E.Duties of EOC Staff Members
1.The Mayor
a.Establish policy.
b.Ensure that emergency information and directions are given
to the general public.
c.Manage tne City's survival and recovery effort.
2.The City Manager or the Emergency Services Director
a.Act as Chief Advisor to the Mayor.
b.Coordinate the survival activities.
c.Supervise tne activities of the EOC.
d.Ensure that survival and recovery planning takes place in
anticipation of shelter emergence.
IV.Communications and Warning
A.Communications
1.Communications used by the EOC staff will include all systems
now in use by City departments to conduct daily business.
These systems may be augmented should a period of increased
international tension occur.The City Manager or Emergency
Services Director is responsible for use of the emergency
•communications systems.
A-2
345-J39
a.Radio -Department representatives reporting to the City
EOC will bring available portable radios to be used by the
b.
emergency staff.See Section II,Direction
page AL5-2.
Telephone Service
The following telephone lines are avail
emergency staff.
Position
Mayor
City Manager's Office
City Fire Department
Police Department
and Control,
able for use by the
Number
982-8260
982-8260
982-3221
982-8260
•B.Warning
1.In the event of a nuclear attack on this City,the Police
Department -the City Warning Point -will receive the warning
from National Warning System (NAWAS)and/or the County
Sheriff's Office and take the following steps:
a.Disseminate the attack warning to all jurisdictions and
areas of the City.
b.Request the broadcast media to activate the Emergency
Broadcast System (EBS)and broadcast the warning.
c.Notify
(1)
(2)
(3)
Mayor
City Manager
Emergency Services Director
A-3
345-040
Appendix 1 to Annex A
EMERGENCY PUBLIC INFORMATION
I .Situation
The City must disseminate emergency information to the public.
II.Mission
To provide rapid and accurate lifesaving information and instructions to
the public through all news media under emergency conditions,maintain
public morale under these conditions by reporting recovery actions,and
countering rumors.
III.Operations
A.Concept of Operations
I .All information will be disseminated through the appointed
Emergency Public Information Officer.
2.Disseminate to the public by the most effective means,
information on survival and recovery measures.
3.Information priorities should be as follows:
a.Presidential Proclamations and Governmental announcements.
b.Survival information and instructions,including rationing
and conservation,radiological defense,and health and
welfare.
c.Information on the progress of the emergency situation.
d.Information on recovery measures.
e.Information of attack effects on population and resources.
•4.The Public Information Officer should rely upon the skills of
leaders from the newspaper and broadcasting industries in
perfecting plans for and carrying out emergency operations.-
5.Reliance for informing the public will be placed primarily on
normal mass media outlets (newspapers,radio,T.V.).If the
effectiveness of these media is curtailed or eliminated,use
will be made of every other available means -public address
systems,handbills,telephone,EOC radio,RACES,etc.
A-1-1
B.Conduct of Operations
1.Warning
a.Report to Emergency Operations Center.
b.Activate plans for release of information by the Emergency
Braodcast Station or other mews media.
(1)Furnish information to assist in movement to shelters.
(2)Provide information on individual preparedness and
improvised shelters.
c.Monitor radio broadcasts.
d.Check with Executive authority to keep abreast of local
situations about which the public should be provided
information and advice.
2.Shelter Operations
a.Issue information as appropriate.This should include,but
not be limited to,advice or instructions related to living
in shelters,fallout information,weather conditions,
operation of RADEF equipment,estimate of length of time
before inital emergency from shelters can take place,and
conditions in the local community.
b.Serve as an advisor to the Executive Group and t o the
Operations Room Staff,concerning the necessity,
desirability,or feasibility of issuing specific items of
information to the public.
3.Emergence from Shelters
a.The Public Information Officer should monitor radio .
broadcasts and consult executive authority to keep abreast
of local situations about which the public should be
provided information and advice.
b.Information should be provided t o the public which will
serve to implement directives for relocation,debris
clearance,conservation,and use and distribution of
resources.
c.Issue information to the public concerning where people in
home shelters should report,the locations where the people
may receive food,medical assistance,or temporary housing;
A-1-2
345-U40
information about reuniting families,and local
transporation requirements or restrictions.
d.Assess the damage to public information facilities and
capabilities.
IV.Release of Information
A.The Public Information Officer is responsible to and works under
the direction of the Executive Group.
B.Authority to release information will be restricted to the
following:
I .Mayor
2.City Manager/Emergency Services Director
3.Public Information Officer
A-1-3
345-041
Annex B
LAW AND ORDER
I .Situation
All law enforcement operations will be coordinated with the EOC.
II.Mission
Upon notification of an attack,augment the warning system,using siren
and speaker -equipped vehicles in areas beyond fixed warning devices,
assist and expedite the population in movement to shelter,maintain law
and order in public fallout shelters,and protect facilities and
resources that are vital to the survival of the population.
III.Operations
A.Concept of Operation
1.When local resources and augmentation are insuffficent to
handle the emergency,then requests for assistance will be made
to the County EOC.Any supporting police forces will be
assigned a force mission rather than individual assignments.
2.The principal operational objective is to prevent congestion
and delay of the residents population movement to shelter by
preassignment and deployment of traffic control personnel.
3.Functional control of traffic on highways and roads is as
follows:
a.Arizona Department of Public Safety -on U.S.and State
Highways.
b.Sheriff's Office - on all highways within the County except
for those for which the Arizona Department of Public Safety
has responsibility.
c.City Police -on all roads and street within the city
limits.
B.Organizational Concept
Augmentation of the Police Department may be accomplished by
assignment of City employees having related skills,or from other
sources as available to and required by the Police Department.
B-1
345-U41
C.Warning Phase
1.Carry out warning function as directed.
2.All Law Enforcement personnel will report to carry out their
duties as specified by their Attack Emergency Assignments.
3.Activate the security posts and patrols of critical facilties,
installations,and resources.
4.Personnel assigned to the EOC staff will report to the
Emergency Services Director.
D.Movement -to -Shelter Phase
1.Personnel will be assigned to public shelter for the purpose of
assisting the Shelter Managers i n directing people into
available shelters,and maintaining law and order.
•2.Make disposition of prisoners.
3.Police units equipped with radiation detection instruments will
report readings to the EOC upon obtaining a reading of 0.5 R/hr
or greater.
4.The Administrative Division will inform unsheltered department
personnel of radiation levels and advise as to when to take
shelter.Units with radiation detection instruments may
operate independently of this advice.
E.In -Shelter Phase
Exposure of personnel will be governed by information given i n
Section I I Annex I .
F.Shelter Emergence Phase
1.Immediately reestablish protection of the essential facilities
that had to be left unsecured due to fallout hazard.
2.Conduct RADEF monitoring for personnel protection and for
reporting.
3.Units will be dispatched to exlcude unauthorized persons and
vehicles from restricted areas,including areas of radiological
contamination,areas of major disaster operations,and areas
susceptible t o vandalism and looting.
4.A maximum show of law and order personnel will be made to
create a feeling of security among the populace.Therefore,
all units,regular,reserve,or support not on a specific
assignment,will be dispatched t o patrol City areas.
B-2
345-041
5.Police Department personnel may be needed to assist i n
identification of the deceased using photos and fingerprints.
IV.Administration and Logistics
A.Special task assignments and procedures may be spelled out where
necessary i n Special Operating Procedures.
B.Shelter space will be reserved for all department personnel,and
provisions should be made for shelter accommodations for their
dependents.
B-3
345-042
Annex C
FIRE DEPARTMENT
I .Situation
A.The Fire Department headquarters within Apache Junction is located
as follows.
150 N.Ocotillo Street
Apache Junction,AZ 85220
B.All personnel shall be under the direction of the local Fire Chief.
II.Mission
To provide fire protection,rescue and paramedical services,conduct
radiological monitoring operations,and assist in radiological
decontamination.
III.Operation
A.Concept of Operations
1.Priority for firefighting and rescue operations will be given
to areas where shelters are located;controlled by Fire Chiefs
and coordinated with the EOC.
2.Radiation monitors will accompany all fire units conducting
operations.
3.Exposure of personnel will be governed by information given in
Section II Annex I.
4.Fire suppression operations will emphasize self-help by
citizens.
5.Other departments not fully involved in their own emergency
operations will be utilized to furnish additional rescue
manpower and equipment.
B.Responsibility
The Fire Chief will be responsible for coordinating the control and
dispatch of rescue vehicles owned or requisitioned during an
emergency.
C-1
345-042
C.Mutual aid will be carried out in accordance with mutual aid
agreements.
IV.Administration
A.Shelter space will be reserved for all department personnel,and
provisions should be made for shelter accomodations for their
dependents.
B.Reports
1.Normal reporting considerations contained in firefighting
command procedure.
2.Radiological and other constraints.
3.Damage to facilities and equipment.
4.Shortage of water and supplies.
C-2
345-043
Annex D
EMERGENCY MEDICAL
I .Situation
I f Apache Junction should be affected by a nuclear attack,medical
facilities and personnel will be overtaxed and will be able to provide
only minimal medical care and treatment,and that,on a priority basis.
II.Mission
To support Shelter Operations and provide health and medical care
services to the population within the limits imposed by the available
resources and environment.
III.Operations
A.Concept of Operations
1.Health -Medical Services i s responsible for the coordination,
direction,and control of mass medical treatment and care
during a Civil Defense Emergency.
2.During Warning,Movement -to -Shelter,and In -Shelter phases of
the emergency,they will establish clinics within the shelter
areas of existing facilities.
3.During the emergency phase,they will work through the clinics,
and other medical facilities available.
4.They are responsible for coordinating activities with other
operations sections.
B.Warning Phase
1.Deploy and assist Health/Medical personnel to shelter or duty
stations.
2.Maintain records of those reporting from their shelter or duty
stations.
C.Movement -to -Shelter
1.Institute Health/Medical Services in shelters.
2.Increase in -shelter medical supplies and equipment.
0-1
3.Cope with emergency Health -Medical problems referred to the EOC
through shelter complexes,police,firefighting units,and
medical installations.
4.Ensure that rapid,coordinated,and effective responses are
made to field problems.
5.Treat medical problems on a priority basis determined by the
number of people endangered,the seriousness of the situation
and whether immediate action must be taken or deferred.
6.Exposure monitoring of personnel will be i n accordance with
Annex I .
D.In -Shelter
1.Estimate the extent of post -shelter medical tasks from
information obtained from the Operations and Disaster Analysis
Group.
2.Estimate losses i n Health/Medical manpower,equipment and
facilities,and make adjustments i n operational plans on basis
of such losses.
3.Based on estimates of attack losses,injuries and post -shelter
demands for treatment and care,develop definitive requests for
assistance.
4.Develop a time -phased plan for a post -shelter Health/Medical
system and coordinate requirements with EOC group.
E.Shelter Emergence
1.Provide for the implementation of plans for the establishment
and operation of the emergency Health/Medical system as the
shelter -emergence situation develops.
2.Provide for the full range of vital services and supplies.
3.Insure that assistance provided from sources outside the City
is effectively used and coordinated.
4.Resume operations from normal operating locations while
ensuring that adequate liaison i s maintained with the EOC.
D-2
345-043
(See Annex E of Basic Plan)
ANNEX E
EVACUATION
E-1
345-044
Annex F
SHELTER OPERATIONS
I .Situation
Apache Junction has enough public shelter spaces to accommodate about 0%
of the population.As a result,most of the population must rely on
upgradable shelters to provide fallout protection.
II.Mission
To mitigate the effects of nuclear attack on the residents population
and resources.
III.Operation
A.Concept of Operations
1.An Emergency Operations Center (EOC)has been established to
provide the direction and control of City forces in an
emergency and to exchange information with the County EOC and
other city's E0Cs and support Shelter Managers in providing
adequate shelter.
2.The Shelter Manager and staff are considered to be an extension
of the Government under which the shelter operates.The
Shelter Manager's emergency authority will be established by
the Mayor.I f not already declared when the attack warning is
received,an emergency is assumed to exist and emergency
authority is in effect.
3.Shelter operations will be conducted in phases.These will
consist of Movement -to -Shelter,In -Shelter and Shelter
Emergence Phases all directed by the Mayor.
a.Movement -to -Shelter
(1)This phase begins when people start moving to public
fallout shelters,and ends when movement to shelters
is completed or when operations to assist movement
must cease because of attack effects.
F-1
345-044
(2)Actions include control,direction and coordination of
pedestrian and vehicular traffic,security of vital
resources,facilities,and services.
b.In -Shelter
(1)This phase starts when the public fallout shelters are
opened,and ends when the populace leaves the shelter.
(2)Shelter forces will carry out essential operations
within the shelter,including:Radiological
monitoring;adjusting population distribution i n
shelters;improving food and water supplies;and
caring for the sick and injured.
(3)Unless directed otherwise by the Emergency Operations
Center (NC),the actions i n Appendix 1 will be taken
i n case of a shelter fire:
(4)The Shelter Management Staff has the responsibility
for operating the shelter as shown i n Appendix •2.The
teams providing the operational,technical and special
services necessary for shelteree survival and
adjustment will be expanded by recruitment from the
shelter population.
c.Shelter -Emergence
Begins when a major portion of the population can leave
shelter,and ends when radiation no longer constitutes a
significant hazard;utilities are functioning;city forces
are prepared to control the movement of individuals and
provide emergency services such as firefighting,law and
order,welfare,decontamination,health and medical
treatment.
B.Responsibilities
1.Emergency Services/Red Cross
a.Pre -identify shelters as outlined i n Attachment 2 Annex G
upgrading of shelters i n coordination with Engineering
Department.
b.Identify shelter management staff.
c.Identify shelter managers.
d.Train shelter managers.
F-2
e.Assign Shelter Managers to specific shelters i n
coordination with School Superindendent.
2.School Superindendent
a.Provide shelter management staff.
b.Manages shelter operations to include both sheltering and
feeding.
IV.Administration and Supply
A.Departments are authorized to provide assistance by lending
equipment,supplies,facilities,personnel,and other resources.
B.Public Shelters
Few public shelters are stocked with emergency supplies.These may
include water containers,sanitation items,basic medical supplies,
and radiation detection instruments,but no rations for
shelterees.I f the public shelter to be used contains these
emergency supplies,the individual will be required to bring food
and medicine needed by members of the family,a blanket for each,a
battery -powered radio,a flashlight,extra batteries,and other
comfort items as desired.I f public shelter to be used does not
contain supplies,individuals must bring all items.
C.Private Shelters
Supplies are not furnished for stocking private shelters.
D.Procurement of Shelter Supplies
During the conduct of shelter operations,i t may be necessary to
supplement the supplies i n that shelter.The City will assist
jurisidictions i n providing the additional rations and life-saving
supplies deemed necessary.
1.When Shelter Managers can contact the City EOC,procurement
will be accomplished by Resource Management or Purchasing
personnel.I f Purchasing personnel are not available,the
ranking City official will approve issuance of a purchase
order.
2.In the event the EOC cannot be reached,all Shelter Managers
duly assigned by the City are authorized to use the following
procedures:
a.Request supplies from sources available.
F-3
345-044
b.Present a signed copy of the receipt form shown i n Appendix
3.
c.Keep a copy of the receipt form given as a basis for later
settlement of claims.
V.Shelter List
See Section II,Annex F,Appendix 3 and 4,pages F-3-1 and F-4-1.
Appendices:
1.Shelter Fire Actions
2.Shelter Organization
3.Form for Receipt of Services
and Supplies
F-4
345-044
Appendix 1 to Annex F
SHELTER FIRE ACTIONS
Fallout
Radiation
Situation
Negligible
(Under
0.5 R/hr)
Fire Situation
Negligible Controllable
Maintain inital
shelter posture.
Provide aid
others as
feasible;
prepare for
reception of
surviviors.
Control or suppress
fires.Treat
to injured.Maintain
population in
shelter.
Moderate
(0.5 to
50 R/hr)
Protect
population
in shelter;con-
duct operations;
provide aid to
others as
feasible.
Control or suppress
fires on an
exposure limited
basis;treat
injured;maintain
population in
shelter.
Severe
(over 50 R/hr)
usually
preceded
by 5 to 30
minutes of
moderate
fallout
Make maximum use
of available
shelter;
conserve
• shelter
resources;
minimize outside
operations.
Suppression or
control of fire
must be undertaken
by shelter popula-
tion and available
fire personnel;
treat injured;stay
in shelter.
Uncontrollable
People in public
shelters rated
as having a high
fire -risk will be
moved to alter-
nate shelters as
soon as an
uncontrollable
fire situation is
anticipated or
develops.
345-045
Appendix 2 to Annex F
SHELTER ORGANIZATION
I .General
This Appendix establishes the organization for the public fallout
shelter facilities.Each shelter reports to the EOC.
II.Shelter Management
A.Manager:
Shelter control starts with the Shelter Manager and a staff
consisting of persons who have the responsibility for proper
shelter operations.
B.Shelter Team:
The shelter teams consist of persons who provide the technical and
management services necessary for the survival,comfort,and
welfare of the shelter population.
These services will include:
1.Atmosphere and temperature control
.2.Fire Safety and Security
3.Supply and maintenance
4.Health and sanitation
5.Sleeping arrangements
6.Feeding
7.Radiological defense
8.Communications
C.Shelter Operations Coordinator
1.Assists Shelter Managers.
2.Coordinates all actions required for operational readiness of
public shelters.
3.Acquires supplies for unstocked shelters.
4.Reports to the EOC the number of persons occupying public
shelters.
5.Directs relocation from shelters in high risk areas to
alternate shelters.
F-2-1
345-045
6.Uses in -shelter radiological monitoring data to assure use of
the best protected shelter area;measure and report outside
dose rates and prepare radiological exposure data.
7.Keeps EOC informed on shelter status.
8.Directs emergence from public shelters.
III.Equipment and Materials
A.A computer printout of all public shelter facilities will be kept
on file with the Emergency Services Director and in the EOC.
B.Journals for recording status of shelters will be maintained i n the
EOC including:Number of occupants;supply situation;emergencies;
radiological readings;and other items of importance.
F-2-2
345-044
Appendix 3 to Annex F
RECEIPT FOR SERVICES AND SUPPLIES
The following items required for shelter operations have been received:
Item Quantity Description Cos i
1.
2.
3.
4.
5.
6.
7.
Received from:
(Company)
Received by:
(Address)
(Signature)(Printed Name)
Shelter Location:
F-3-1
345-046
Annex G
PUBLIC WORKS DEPARTMENT
I .Mission
To support the Emergency Operations Plan by providing equipment and
personnel to clear debris in support of firefighting and other emergency
operations,assist in heavy rescue operations,assist law enforcement in
traffic control,supply emergency water,conduct radiological monitoring
for personnel protection and reporting,public and expedient shelter
construction,and provide general engineering assistance.
II..Operation
A..Concept of Operations .
1.The Public Works/Engineering Department will be augmented by
personnel and resources as required and will coordinate with
the local utility companies to initate emergency services.
2.Priority support will be given to requests for support of
shelters.
B.Warning Phase
All personnel and equipment will be deployed to pre -arranged duty
stations.
C.Movement -to -Shelter Phase
The primary mission during this period will be to deploy men and
equipment to pre -assigned Civil Defense assignments and assist law
enforcement i n expediting the movement of the public t o shelter and
conduct shelter construction and upgrading.
D.In -Shelter Phase
1..Outside activity will be restricted to the most urgent
missions.
2.Radiological monitors will accompany all units conducting
outside operations.
G-1
345-046
3.Exposure of personnel will be governed by information given in
Section II,Annex I .
4.Coordinate operation,repair,or restoration of electric power,
gas,or water.
6.Provide field units with detailed directives to implement
shelter emergency plan.
E.Shelter -Emergence Phase
1.Personnel will assemble at assigned locations,or as directed
by instructions formulated during the in -shelter phase and
adjusted as the situation develops.
2.Assist in rescue activity;radiological decontamination;
emergency interment;disposal of refuse and restoration of
facilities and services vital to the communities.
3.Maintain liaison with the EOC to enable continuous coordinated
survival and recovery operations.
Attachments:
1.Expedient Shelter Construction
Techniques
2.Upgradable Shelter List
G-2
AN_Adix 1.to Annex G
-These are
PLANS FOR EXPEDIENT
FALLOUT 4 H E L ERS
SAVE THESE PLANS -THEY, MAY SAVE YOUR LIFE
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LOG COVERED TnENcil silann
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TOTAL Of o nouns (ACP
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345-046
Appendix 2 to Annex G
UPGRADABLE SHELTER LISTS
SITUATION:
1.The Population Protection Plan Reception Area Facility Listing provides
the basis for the information contained, in this In -Place Shelter Plan
(IPSP).
2.This IPSP is applicable during a nuclear attack emergency with little or
no warning and a situation when Crisis Relocation (CR)may or may not
have been implemented.Residents of Apache Junction will use the same
shelters whether or not CR is implemented.Shelter facilities to be
used by relocatees,i f CR is implemented,are shown in appropriate
Appendices to Annex E (Reception and Care)to the Crisis Relocation Plan
(CRP)of Apache Junction.Upgrading,marking and stocking of disignated
shelters may be considered and/or immplemented during REDCON THREE
(Emergency Possible -Increased Readiness)as declared by the Governor,
Chairman of the Pinal County Board of Supervisors and mayors of the
respective cities/towns named above.There is a requirement for
upgarding facilities in order to provide shelter for Apache Junction
residents as well as relocatees.
J .The latest census shows a total of 15,000 resident population of Apache
Junction.
4.Residents of the City will be provided fallout shelter in the city.
b.In -Place Shelter Plans provides shelter assignments for individualS
residing within the census tracts as indicated on the upgradable shelter
list and in Annex E (Reception and Care)to the Crisis Relocation
Plan.See Shelter List,Section II,Annex F,Appendix 3,page F-4-1.
6.Emergency Public Information (EPI)for all residents of Apache Junction
will be provided by the city as i t is coordinating provisions of the
fallout shelter for it's area.
G -2-I
345-041
Annex H
SOCIAL SERVICES
I .Situation
The Human Resources Section will be responsible for forming an emergency
organization to cope with social problems.
II.Mission
To provide support to Shelter Managers,and to care for the immediate
needs of the surviving population upon their emergence from shelters.
•III.Operation
A.Concept of Operations
1.The Human Resources Department is responsible for the
coordination,direction,and control of social activities.
This section works through the Shelter Section during the
warning,movement -to -shelter,and in -shelter phases.During
the emergence phase,the section works through organizational
units at centers located in schools or other public and private
buildings.The functions assigned to the centers include
feeding,clothing,billeting,reuniting facilities,and caring-
for displaced persons,the infirm and the young.
2.The section is responsible for coordinating its activities with
other operations sections and with the appropriate Resource
Group.
B.Warning Phase
1.Employees and volunteers assigned to social services will
report to their emergency assignments.
2.Employees and volunteers assigned to the EOC will report there.
C.Movement -to -Shelter Phase
Employees and volunteers assigned to social services,except those
assigned to the EOC,will make themselves available to shelter
management for in -shelter operations.
D.In -Shelter Phase
1.Provide social services for sheltered population groups.
H-1
345-047
2.Determine the number of people i n need of assistance and the
availability of facilities and personnel.
E.Shelter Emergence Phase
1.Organize social centers and initiate mass care for displaced
persons as required.
2.Reunite families,institute and expand counseling and other
social services,including financial assistance.
H-2
.S40 -040-
Annex I
RADIOLGICAL DEFENSE
I .Situation
See Section I I Annex I .
II.Mission
To provide for radiological monitoring and reporting evaluation of data
and technical staff support.
III.Operation •
A.Concept of Operations
1.Monitoring Stations
a.There are monitoring stations and public shelters with a
capability for furnishing Radiological Defense Intelligence
during the period of high radiation intensities and for
conducting controlled monitoring operations when radiation
intensities have diminished to levels safe enough to permit
outside operations.
b..When directed,personnel will report to their monitoring
stations.
c.Stations will submit reports to the EOC.Reports will not
be made to any other location unless contact with the EOC
is lost.
d.With reduction of radiation intensities,monitors will be
given assignments to assist in mobile monitoring or
decontamination.
2.Radiological Defense (RADEF)Staff
a.The RADEF staff at the EOC will plot and analyze data
received and disseminate information to operations
personnel,the City EOC and the general public.
b.Directs mobile monitoring and decontamination operations.
c.Maintains an adequate monitoring capability.
d.Controls radiation exposure of RADEF personnel.
345-048
B.Emergency Exposure Critieria
The National Council on Radiation Protection (NCRP)has provided
information on the radiation exposures that are considered
acceptable in Civil Defense work under emergency conditions.In a
radiation environment,the responsible authorities in the EOC will
base their advice to the public and direction to employees on the
following table:
Accumulated Radiation Exposure Table
Medical Care Will be Needed By:One Week One Month Four Months
None 150 R 200 R 300 R
Some (5 percent may die)250 R ..250 R '500 R
Most (50 percent may die)450 R 600 R
Every effort should be made to keep the exposure of
the general public below the top line in the table.
Any exposure of public service personnel above that amount should
be only as a result of weighing the expected benefits against the
additional bodily injury sustained.
•C.Decontaimination
Radioactivity cannot be destroyed or neutralized,but the fallout
radiation hazard could be reduced by removing radioactive particles
from a contaminated surface and safely disposing of them by
covering the contaminated surface with shielding material,such as
earth,or by isolating a contaminated object and waiting for the
radiation level to decrease through the process of natural
radioactive decay.
•IV.Administration
A.Each monitoring station and some shelters have been equipped with a
set of instruments which also contains operating and reporting
instructions.
B.Whenever possible,mobile montoring missions will be accomplished
using police,fire and other vehicles that are radio -equipped.
1-2
HAZARD SPECIFIC PROCEDURES
NUCLEAR ATTACK
CRISIS RELOCATION
APACHE JUNCTION CITY
I .Situation
A.General
1.The improvement of weapons of mass destruction and their
delivery systems make i t incumbent upon Government to prepare
such emergency measures as may be necessary for the protection
of the citizens of Arizona.National Civil Defense policy
recognizes the strategic nuclear threat as primary;however,i t
does not rule out the possibility of attack effects related to
chemical,biological,or conventional weapons.I t also
recognizes a national Fallout Shelter System as essential to .
Civil Defense and war emergency preparedness.Two basic
strategies have evolved for protecting the population from the
effects of a nuclear attack:
a.In -place Protection -This option provides the population
with the best available "in -place"protection,at or near
residences,in the event of an attack with short warning.
Refer to the Arizona Nuclear Civil Protection Nuclear
Attack Plan (ANCP-NAP).
b.Relocation -The strategic option involving relocation of
population from likely nuclear...target areas is based upon
the premise that nuclear attack upon the United States is
likely to occur as the culmination of an international
crisis.Crisis relocation complements in -place protection
of population.Refer.t o the Arizona Nuclear Civil
Protection -Crisis Relocation Plan (ANCP-CRP).
2.Civil Defense plans of the USSR provide for evacuation of
population from urban centers and the dispersal of people in
areas offering less remunerative targets.Should the Soviets
commence evacuation during a crisis,i t would be desirable for
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345-049
the United States to have a similar capability in order to
forestall attempts by the Soviet Union to intimidate us or to
gain a significant advantage by effecting an imbalance in
strategic Vulnerability.A U.S.relocation capability would
greatly reduce fatalities in the event of nuclear attack.
3.Research indicates that large scale population relocation and
care are feasible.The State of Arizona,in coordination with
the Federal Government and affected political subdivisions,is
fully developing the capability to relocate population from
likely target areas and to provide for care and protection
elsewhere.
4.Three areas in Arizona have been identified within which the
risk of nuclear attack is considered high.They are the areas
of Tucson,Yuma,and Phoenix.This plan will support the
evacuation of the people from the Maricopa hazard area.
•B.Supporting Organizations
1.The Federal Emergency Management Agency provides guidance based
•upon their research effort,as well as planning assistance,to
the State and its political subdivisions and engineering
support of war related planning and support in developing basic
civil protection capabilities including communications,warning
and emergency operating centers (EOC).
2.Massive Federal aid is essential to provide direct support of
crisis relocation activities.
3.Support from private business,industry,and other institutions
is critical to crisis relocation.
C.Assumptions
1.A deteriorating international situation could result in a
Presidential Directive to the Governors of the states requiring
relocation of population.The directive would be issued under
such circumstances that relocation could be accomplished prior
to the initiation of a nuclear attack upon the United States.
2.Legislation will be enacted authorizing the Governor and the
Executive Heads of Government in the political subdivisions to
exercise substantially the same emergency powers in 'a crisis
relocation emergency that are currently authorized as war
2
emergency powers by statute.Until enactment of such
legislation,the emergency powers enumerated in the statutes
will be invoked.
3.Return of relocated population to evacuated areas will occur at
the direction of the President and when ordered by the
Governor.
4.The Federal Government will establish,promulgate and carry out
the necessary resource mobilization,economic support and
stabilization policies to effect crisis relocation.No one
will be denied the necessities of life through inability to
pay.The constraints imposed upon individuals,business,
government and other institutions by relocation will be
financially redressed through a variety of Federal actions.
II.Mission
A.To provide for the timely notification of residents of Apache
Junction City and the orderly hosting of the relocated population
of Maricopa hazard area.
B.To provide for the emergency reception,care,support,and fallout
protection of the relocated and resident population.
C.To provide for the continuity of government within ,Apache Junction
City,operations of essential industry and other priority services
during crisis relocation.
III.Concept of Operations
A.When ordered by the President,the Governor of Arizona,as
Executive Head of Government will implement Crisis Relocation,
giving governing bodies Of political subdivisions as much lead time
as possible to implement City emergency plans.Apache Junction
City is divided into Reception and Care
Districts and will receive approximately 19,000 evacuees from
Maricopa hazard area.For full details of concept and allocations
Statewide refer to the State of Arizona Crisis Relocation Plan
(ANCP-CRP).
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346-049
B.Readiness Defense Conditions
I .kcbL.k2ON FOUR (Pre -Emergency Stage -Normal Readiness)
State,County and City/Town Governments are primarily concerned
with carrying out their regular statutory responsibilities
while developing operational capabilities and plans for the
effective utilization of available resources in order to
minimize the effects of emergencies;develop effective warning,
radiological defense and fallout shelter systems,as well as
supporting systems.
Agencies and departments charged with specific areas of
operational responsibility will develop standing operating
procedures and checklists,and train operational personnel,as
well as auxiliary and volunteer personnel in their
implementation,revising and updating as necessary.•
2.REDECON THREE (Emergency Possible -Increased Readiness).
Will be announced by the Governor or his designated
representative,when,in his opinion,the international
situation is such that i t requires an increased state of
operational readiness.The announcement of this condition will
not necessarily involve the formal "alerting"of the general
public.State and local governments emphasize those activities
which will increase the state of preparedness,such as:
maximum utilization of shelter;accelerated training in
emergency preparedness skills;and emergency public information
activities,etc.
3.REDECON TWO (Emergency Expected -Warning and Movement to
Shetler)
Will be announced by the Governor or his designated
representative,when,in his opinion,the international
situation i s such that general war appears t o be imminent.
State and local governments initiate mobilization of response
forces;activate the upgrading and shelter system;and,
commence warning and movement of the population.
4.REDECON ONE (Emergency -in Being)
Exists when an attack against the United States is under way.
All agencies will expedite the actions specified under REDECON
345-049
ONE.Under such condition,all emergency actions to provide
for maximum effectiveness will be taken under REDECON ONE.
C.Periods of Crisis Relocation
1.Pre -Relocation Period -The Pre -Relocation Period includes the
normal peacetime readiness condition,REDECON 4 and an
increased condition of readiness,REDECON 3.The Pre-
Relocation Period terminates when the Governor issues a Crisis
Relocation Order,or at a time he specifies for relocation to
commence.
2.Relocation Period -the Relocation Period comprises that period
from relocation time or issuance of the Governor's order to
relocate,through population movement,reception and care in
the reception areas,and the return to the hazard areas upon
abatement of the crisis,or upon the Governor's establishment
of REDECON 2 in the relocated mode.
D.Phasing of Operations
The following discussion will clarify the phasing of operations and
indicate a sequence of major activities to be undertaken.
1.Pre -Relocation Period
The pre -relocation period comprises a protracted time period
during which the routine operation of government is dominant,
i.e.,a Routine Operations Phase.At some time during the pre-
relocation period all governments affected by crisis relocation
will be alerted to the Governor's intent to issue an order to
relocate.This is the Alert Phase of the pre -relocation
period.
a.Routine Operations Phase
The routine operations phase of the pre -relocation period
is devoted to the normal operation of government.Crisis
relocation planning,training and orientation are
undertaken.Government has no crisis relocation
operational functions to perform during this phase.
b.Alert Phase
The alert phase of the pre -relocation period commences with
the Governor's issuance of an alert to all effected
governments and State Government agencies of his intent to
5
345-049
order crisis relocation.Where possible,the alert will
indicate a time at which relocation i s to commence or i s to
be ordered.The purpose of the alert i s to provide time
for all levels of government to establish i n their
jurisdictions the emergency governmental apparatus for
conducting crisis relocation.During the alert phase
emphasis should be placed on establishing the capabilities
t o control the movement and to conduct reception and
care.Activities to be emphasized during the Alert Phase
include:
(1)Deployment of traffic regulatory elements for the
purpose of controlling evacuation and isolating the
risk areas.
(2)Preparations for reception and care i n host
jurisdictions.
(3)Arrangements for dissemination of emergency public
information.
(4)Initiation of those actions necessary to terminate
routine supply deliveries to risk areas and t o
redirect essential resources to host jurisdictions.
2.Relocation Period
The.relbcation period i s that period during which movement of
the population,reception and care,attack readiness or the
return to homes and the restoration of normalcy throughout the
State are emphasized.I t i s during this period that abrupt
changes i n emphasis upon assigned tasks may be anticipated.
Such changes may result from changes in the nature of
relocation activities and the Change in tempo of activities
required as people "settle in"following relocation.
a.Movement Phase
The movement phase i s the initial phase of the relocation
period.I t commences when the hazard area governments
initiate evacuation of the hazard areas and terminates when
the last relocatee i s received at a reception area by the
345-049
reception jurisdiction.I t is anticipated that the
movement phase and the succeeding phase of crisis
relocation will overlap.Reception of the last relocatees
will not occur simultaneously in all reception areas.
Further,reception will commence with the arrival in the
reception areas of the relocatee vanguard.Traffic
regulation to assure expeditious movement and to isolate
hazard areas will be the priority activity.
b.Reception and Care Phase
The reception and care phases of the relocation period
commences with the first arrival of relocatees at
reception.This phase of relocation operations continues
until crisis relocation is terminated.Initially,
reception of relocatees and their assignment to congregate
care facilities will characterize operations in the host
areas.The needs for reception and assignment of
congregate care will diminish with time and priority of
operations will shift to the continued provision of human
needs.At an appropriate time during the reception and
care phase,fallout shelter upgrading and shelter supply
stockpiling will commence and will continue until the
shelter deficit has been eliminated.The objective is to
assure that availability of adequate fallout shelter and
support to protect all sectors of the host area
population.The reception and care phase of the relocation
period may terminate in two ways,either through
estalishment of REDECON 2 or greater readiness,or through
crisis resolution and an order from the Governor to
terminate crisis relocation.
c.Transition Phase
Crisis relocation may culminate in peaceful resolution of
the crisis.In this event there will be an orderly
transition to normalcy involving return of relocatees to
their homes and resumption of normal activities State-
wide.The restoration of normalcy in reception areas will
require long term State and Federal support involving the
7
345-049
return to normal channels of shelter stocks and restoring
upgraded shelter to pre -crisis condition and general
cleanup.
Crisis relocation may also culminate i n nuclear attack or
governments'preparation for an attack.With the
establishment of REDECON 2 or an attack warning,all
jurisdications will be guided by the requirements described
i n Hazard Specific Procedures i n this section and i n the
"In -Place"section.
IV.Organization
A.Responsibilties
Crisis relocation i s the responsibility of Government,assisted by
the private sector where such assistance i s required to augment
Government capabilities i n meeting operational requirements.
Emergency operations of this complexity demand the utmost i n
coordination between participants,both i n planning and i n
execution.
1.Federal Government
The Federal Government i s expected to establish such economic
stabilization and resource control measures as may be necessary
t o assure the continued interstate flow of essential goods.
Quantities must be sufficient to guarantee State support of all
political subdivisions.
2.State Government
State Government will coordinate and provide general direction
and control of crisis relocation operations in Arizona.
Included are the efforts of political subdivisions,the private
sector,and appropriate Federal agency organizations located i n
the State.State Government may institute such economic
stabilization and fiscal procedures as may be necessary t o
assure equitable distribution of essential supplies and other
resources to political subdivisions.
State Government will establish and describe the operation of
the intrastate resources distribution system by which political
8
subdivisions will be guided in procuring essential resources
during crisis relocation operations.The organization for
resource management is outlined in Anne :Gof the State and
Annex H of Section I I of this plan.
3.Local Government
Local governments will coordinate and provide specific
direction and control of crisis relocation operations effects
within their respective jurisdictions.Plans for these
operations must be consistent with the State plan.
Local governments should be aware that economic stabilization
and other procedures developed for crisis relocation may
require local officials to act as agents of the State in
implementation of economic stabilization,fiscal controls,
resource distribution,etc.
B.Organization
1.There are R &C Districts within Apache Junction City
reception area.
2.The organizational structures for the R &C Districts and the
lodging sections are shown in Appendices ,
and to Annex A.
C.Tasks
1.Apache Junction City Emergency Services:
a.Develop and maintain Apache Junction City reception are c
plans.
b.Coordinate with and assist hazard and reception area
municipal agencies as well as County,State,and private
agencies in the preparation of their plans/SOP to support
the reception area plan.
c.Upon implementation of the reception area plan:
•(1)Coordinate Reception and Care activities for all
Apache Junction City R &C Districts.
•(2)Maintain liaison with politicial subdivisions,County,
State,and Federal authorities and agencies having R &
,
C functions.
d.Establish reception center.
9
345-049
2.Apache Junction Police Department
a.Designated as the principal coordinator/planner for Law
Enforcement support of R &C Districts.
b.Coordinate.hazard and reception area law enforcement
operations.
c.See Annex 6,Law Enforcement,this procedure.
3.Rural Fire Department
.a.Designated as the principal coordinator/planner for fire
protection and emergency rescue services for R &C
Districts.
b.Coordinate fire operations with hazard and reception area
municipal Fire Departments and Rural Metro Fire
Departments.
c.See Annex C,Fire Service,this procedure.
4.Apache Junction Health
a.Designated as the principal coordinator/planner for Medical
and Health Services for R &C Districts.
b.Coordinate risk and host area medical and health service
agencies.
c.See Annex D,Medical and Health,this procedure.
5.Reception and Care District Directors
a.Provide R &C services within R &C District.
b.Develop SOP to implement this plan.
c.See Annex E,Reception and Care,this procedure.
V.Administration and Supply
A.Administration
During the conduct of operations,subsequent to the Governor's
order to relocate,necessary supplies and equipment will be
obtained primarily be requisition or request from the Resources
Group.Maximum utiliztion will be made by the Director of the
Resource Group of the powers granted t o local government for a
state of war emergency under paragraph 26-301.7,Title 26,ARS.
The Governor,under a State of War emergency,may commandeer and
utilize any property or personnel deemed necessary for him t o carry
out his responsibilities as Chief Executive of the State.The use
10
of this authority is considered a last resort measure and will be
used only when all efforts have failed in acquiring needed private
property.The Mayor may request the Governor to execute this
authority,citing the reason for non -availability of the equipment
and specifically identifying what is needed.The Governor may then
execute the necessary order for the use of the private property.
Officials so requisitioning supplies or equipment will keep a
duplicate copy of receipts given,as a basis for later settlement
of claims.
345-050
Annex A
DIRECTION AND CONTROL
I .Situation
A.In the event crisis relocation (CR)is directed,reception and care
operations will be conducted in specified areas/facilities.
B.Approximately 19,000 evacuees will be received in Apache Junction
City.The location of designated R &C Districts and the number of
evacuees assigned to each R &C District is shown in Appendix 1.
II.Purpose
To provide for the direction and control of reception and care
operations in each R &C District.
III.Operations
•A.Responsibilities .
1.The City Director of Emergency Services is responsible for the
overall coordination of all reception area R &C District
activities in Apache Junction City.
_2.The City/Town Emergency Services Director is responsible for
planning,directing and controlling Reception and Care
operations in Districts ,and .
3.The American Red Cross,Salvation Army and School District will
assist the lodging/shelter sections in the reception and care
facilities.
B.Control
1.Reception and Care Operations for each District will be
controlled from the City EOC, each R & C District EOC,and each
lodging section.
2.Staffing for each EOC will be based on two 12 -hour shifts or as
•required.
3.Liaison will be maintained between the Apache Junction City EOC
and the District E0Cs.
A-1
345-050
C.Organization
See Appendices 2,3,and 4 for R &C District and lodging/shelter
section organizations.
D.Emergency Operations Center (EOC)
1.The EOC at the Apache Junction City Department of Emergency
Services,1001 N.Idaho,will be activated upon declaration by
the Governor of REDECON THREE.
2.An alternate City EOC (150 N.Ocotillo)may be established and
staffed with a sufficient number of people to assume
operational control should i t become necessary.Communications
will parallel those of the primary EOC.
3.E0Cs for Reception and Care Districts will be activated when
the ALERT phase is announced.
4.Communications will be maintained between the City EOC and the
District E0Cs.The District E0Cs will keep the City EOC
informed of the situation at all times.
IV.Communications
The primary means of communications will be by telephone augmented as
feasible by radio.See Appendix to Annex A of Section I I of this
plan.
V.Warning
See Appendix 5 to Annex A of Section I I of this plan.
VI.Public Information
See Appendix 2.
Appendices:
1.City/District Organizational
Chart
2.Emergency Public Information
345-050
Appendix 1 City/District Organizational Chart
Apache Junction
City
EOC Staff Reception
+RADEF Center
+Resources
Group
R &C
Dist.#1
Reception
&Care R &C
District 2 Dist.#3
Manager
Lodging Lodging Lodging
Section Section Section
Manager Manager Manager
#1 #2 #3
Shelter Shelter Shelter Shelter Shelter
Manager Manager Manager Manager Manager
345-052
Appendix 2
Emergency Public Information (EPI)
I .General
The Crisis Relocation Plan is largely dependent upon public reaction to
emergency instructions for its success.An important part of reception
area readiness is the preparation and dissemination of necessary
instructions and guidance for both residents and relocatees.
II.Mission
To provide the residents of the reception area and those who are
relocating to the reception area all the pertinent information necessary
to the smooth functioning of the R &C District and the Lodging Sections
therein.
Concept of-Operations
A..The Manager of each R &C District will appoint one individual to
act as the official public information spokesperson for the R &C
District.This PI spokesperson will direct and coordinate the
emergency public information to the public via news media to
include.cable TV i f applicable.
B.There are two audiences for EPI during the Pre -Relocation and
Relocation Periods.These are:
1.Residents of the R &C District.
2.Relocatees from the risk area moving into the R &C District.
C.The residents of the R & C Districts will receive their
instructions mainly through the mass media.Information which
should be directed to this group includes:
1.How to prepare for the arrival of relocatees and how the local
(elected or Ad Hoc)government proposes to meet the basic needs
of both the residents and the relocatees.
.2.An appeal for residents to volunteer lodging space in their
homes.
3.The location of public fallout shelters designated for the use
of residents.
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345-052
4.How to upgrade structures such as homes and buildings to
improve fallout protection and to create expedient shelter.
5.What reception area facilities are closed as a result of CR.
6.Appropriate generalized survival information.
7.See Appendix 1
D.The Apache Junction City Director of Emergency Services will insure
that:
1.The PI spokesperson prepares a reception area newspaper
supplement and corresponding broadcast information containing
pertinent CR information.
2.Arrangements are made with local newspapers,or agencies with
reproduction capability,to print the supplement and other CR
information.Time permitting,camera ready copy should be
used.
E.Upon being informed of the decision of the Governor to initiate
CRP,the City PI spokesperson will:-
1.Cause the reception area EPI newspaper supplement and
corresponding broadcast information to be released.
2.Coordinate the distribution of the supplement throughout the R
&C District using volunteer help and make additional copies
available at grocery stores and other heavily trafficed
facilities.
F.When alerted to prepare for reception and care of relocatees,the
PI spokesperson will:
1.Inform the residents of the R &C District of the alert and of
any last minute changes in the R &C District Reception Area
Plan.
2.Provide guidance for relocated families in newspapers and on
broadcast media.
3.Have R &C District officials issue statements through the
media encouraging cooperation by all and t o assure the public
that R &C plans are ready.
G.The following policies apply:
1.The substance of the instructions and the directives given to
the public must originate at an official government source.
2.News releases and desired public information originated by the
A-2-2
345-052
various participating agencies of the R &C District must be
channeled through and approved by the PI spokesperson to insure
that the information is clear,concise,correct and not
duplicated.
3.No news medium should be the originator or source of
information or directives to the public.
4.Information collected by the media should be monitored.
5.Any calls for advice and/or information received at R &C
District Headquarters (or the Emergency Operations Center,i f
activated)will be referred to staff personnel designated to
answer those inquiries.Information provided should be as
complete,accurate and realistic as possible.
H.When informed that a return of relocatees to the hazard area will
.be authorized,the PI spokesperson will inform the public of:
I .The return schedule and other planning information.
2.Guidelines regarding cleanup of congregate care facilities.
3.Plans and procedures for defraying costs and reimbursing for
damages,i f known.
Tabs:
A.EPI for Residents
B.EPI for Relocatees
A-2-3
345-ub2
Tab A
Information for Reception Area Residents at Start of Alert Phase
and During Relocation
1.The residents of reception areas,as well as relocatees,should be
furnished information aimed at facilitating CR operations.This
information should be disseminated by newspaper,radio and TV,as
appropriate.
2.I t is anticipated that many residents will volunteer space in their
homes for lodging and possibly feeding some relocatees.To encourage
this,Enclosure 1 i s a sample announcement for newspaper use.
Attachment 1 to Enclosure 1 shows a recommended form on which to record
volunteer housing information.
3.Enclosure 2 is a newspaper supplement which should be published at the
start of the Alert Phase.-This supplement should be prepared in
advance,in "camera neady"-copy,so that i t may be published and
distributed quickly.
4.Enclosure 3 shows various informational items to be disseminated by -
radio or TV at the start of the Alert Phase and during relocation.
These recommended items are not necessarily complete and a host
jurisdiction should disseminate any official information which assist in
a more effective CR operation.
Enclosures:
1.Sample newspaper release requesting volunteer housing space
2.Newspaper supplement -CRP information
3.CR information to be disseminated by radio or TV.
345-052
Enclosure 1
Sample Newspaper Release Requesting Volunteer Housing Space
(This newspaper release on a Community letterhead)
DATE FOR RELEASE
LODGING NEEDED FOR RELOCATEES
Since the international situation may develop into a serious crisis,
(community residents are urged to volunteer lodging space in their
homes for hazard area relocatees,according to
R &C District Director.I t is planned to relocate about persons
from the hazard area.to the (community)area,
said.However,public lodging (congregate care)accommodations for all
relocatees are limited,therefore requests that homes for
the duration of the ememrgency,i f relocation is directed.
requests that area. citizens fill in the attached
volunteer housing form and bring i t or call in the information to
as soon as possible.said,"The
,international crisis will cause certain changes and disruption from our
accustomed life styles,but i t is in the highest national interest that area
citizens assist and support this effort,i f i t is determined that hazard area
relocatees will move here.I urge every citizen who has room in their homes
to accommodate as many persons as possible during the crisis."
Attachment:
A.Volunteer Housing Information Form
A -2-A-1-1
345-052
Enclosure 2
Newspaper Supplement CRP Information
.RELOCATION INFORMATION
DATE NEWSPAPER SUPPLEMENT
IMPORTANT INFORMATION -YOUR KEY TO SURVIVAL
RISK AREA RESIDENTS WILL ARRIVE SOON!
Due to the serious international crisis,
the President has directed that a planned
relocation of people will take place
throughout the United States.
As a result,the Governor of Arizona has
directed that beginning immediately,there
will be a planned relocation of people from
the Phoenix Metro area to the
Inconveniences
this emergency
he. disrupted.
DO YOUR UTMOST
THE RELOCATEES.
will be encountered during
and your normal routine will
TO BE NEIGHBORLY AND WELCOME
BE TOLERANT AND FRIENDLY.
Remember,we are all in this situation
together,striving to help our Nation,
State and community retain our
democratic principles.Tolerance,
assistance,and cooperation are an
important part of our total effort for
future success.
SUPPORT THIS EFFORT.PLANS HAVE BEEN
COPE WITH THIS EMERGENCY.
MAP
OF
AREA
By hosting relocatees in your
home,you can provide a valuable
public service and contribute to
the local effort.If you have not
yet volunteered and are willing to
accept people in your home,please
call and state how
many you can take.
DEVELOPED AND ARE BEING IMPLEMENTED TO
DON'T SPREAD RUMORS - Try to obtain facts,but don't repeat rumors.. Your
radio,TV and newspaper will keep you informed.
Essential businesses and services will continue to operate dUring the
emergency,while some will be closed.Only those activities that contribute
to the public need and welfare will be open.Obviously there will be
disruption from our normal everyday activity,but primary consideration i s
being given by your government to sustain our basic needs and try to keep
everyone as comfortable as possible,considering that the area i s receiving
about people from the hazard area.Your County and City governments
have reviewed and updated their emergency procedures to receive and care for
these relocatees as well as for the residents.
A -2-A-2-1
345-U52
Attachment A
Volunteer Housing
VOLUNTEER HOUSING
Information Form
INFORMATION FORM
Address
Telephone No.
Name
Nationality/Race
Number of Relocatees that can be lodged
Off street parking for how many vehicles
Basement
Yes No
Approximate square feet in basement
Can relocatees be fed
Remarks:
Yes No
A -2 -A -1-A-1
345-0b2
Tab B
Information for Relocatees at Time of Registration
APACHE JUNCTION CITY
R &C DISTRICT
RECEPTION AREA
GENERAL INFORMATION
FOR
RELOCATEES UPON ARRIVAL
AT RECEPTION CENTER
(This should be printed as a flyer and given to all relocatees as they are
being processed in the Reception Center.)
345-0b2
WELCOME TO
YOU HAVE ARRIVED AT YOUR RECEPTION CENTER.
PLEASE FOLLOW INSTRUCTIONS RECEIVED HERE.
Remember that residents of R &C District are attempting to make your
stay as comfortable as possible under these emergency conditions.Be tolerant
and understanding.There no doubt will be crowded conditions,inconveniences,
and probably tension.Your hosts are doing their best to help you.
'REMEMBER TOO,AS AMERICANS.WE HAVE ENDURED. MANY HARDSHIPS IN THE PAST.FROM
OUR HERITAGE WE SHOULD BE ABLE TO COPE WITH THE CURRENT CRISIS'.
Be considerate of your neighbors and hosts and help as much as possible.
Through unity of purpose,we can achieve success and you can return to your
homes,hopefully soon.
DON'T SPREAD RUMORS AND GOSSIP.Try to obtain the facts and don't repeat
rumors.Your radio,TV and newspaper will best inform you.
LODGING IN PUBLIC BUILDINGS -If you are assigned to a public building such as
a school,church or other temporary lodging facility,do everything you can to
help maintain order and sanitary living conditions.Assist the Shelter
Manager of your congregate care facility to form working groups to help local
officials and volunteers with such tasks as:
Cooking and feeding services
Providing and conserving water
Trash and garbage cleanup
Maintaining order
Assuring quiet during sleeping hours
Organizing recreational and religious activities
Arranging medical care for the sick and assisting the handicapped.
Assist in fallout shelter upgrading,i f needed.
345-062
LODGING IN PRIVATE HOMES -I f you are invited to stay in a private home,be
considerate and do your share to help your host.Remember that you are a
guest and that your host has volunteered to share his home with you.
USE OF PRIVATE VEHICLES -You will not be able to use your car in the
reception area except for storing your belongings or for emergency use.Cars
will be held in parking areas by local authorities.You will not be permitted
to purchase gasoline except by special authorization from the Reception Center
where you registered.Take your immediate needs with you from your car and be
sure i t is locked and that your lights and radio are turned off.Remove
citizen band antennas.
HOW TO KEEP INFORMED -Tune AM radios to .Efforts Will be made to
provide you with news and entertainment on TV.Keep tuned to your local radio
and TV stations.
DO NOT RETURN HOME BEFORE YOU ARE TOLD TO DO SO -I t is impossible to predict
how long you will have to stay here in the host area.I t could be only for a
few days or could last for a week or more.When conditions permit,you will
be advised by the news media.
HOSPITAL AND PHARMACEUTICAL SERVICES -Residents and relocatees i n the R &C
District will use medical and pharmacy facilities as listed below.Operating
hours will be disseminate by the news media.
LODGING SECTION
MEDICAL
LOCATION
(To Be Completed By R &C District)
345-U52
PHARMACY
LODGING SECTION LOCATION
(To Be Completed by R &C District)
SANITATION -Sanitation and health measures are most important when you are
living in crowded quarters,such as the congregate care facilities to which
you may be assigned.Be particularly alert to keep toilets clean,and handle
water,food and garbage properly.I f you are assigned to a private home,
assist in maintaining cleanliness for both yours and the host families.
GENERAL INFORMATION -Curfews may be imposed in the R &C District.,
Restrictions will be announced on the radio and TV.You will be informed
about the availability of financial institutions,medical and hospital
facilities,and other pertinent information.
YOUR HOME AND BUSINESSES IN THE HAZARD AREA WILL BE SECURE.KEY WORKERS,SUCH
AS POLICE,FIRE,UTILITY AND NEWS MEDIA PEOPLE ARE COMMUTING TO THE HAZARD
AREA FROM THIS AND OTHER RECEPTION AREAS TO MAINTAIN FACILITIES AND REPORT ON
CONDITIONS.
345-053
Annex B
LAW ENFORCEMENT
I .General
A.Situation
The need for law enforcement activities for Reception and Care
Districts will be increased due to the hosting of approximately
19,000 evacuees i n R &C District within the city.
B.The law enforcement resources i n these areas will be stressed to
the maximum.
II.Mission
A.To provide traffic control,parking,security of public and private
property,and maintenance of law and order i n the R &C Districts.
B.To assign responsibility for the conduct of law enforcement
activities i n the R &C Districts.
III.Operations
A.General
1.The functions of law enforcement organizations i n the reception
areas will be similar to their day-to-day operations but
intensified by the large numbers of people concentrated i n a
relatively small area and living under austere conditions.
2.Virtually all of the vehicles used by evacuees to get to the
host area and those of the local populace will be parked and
locked during the Relocation Phase.Only specified vehicles
with appropriate identification provided by the Apache Junction
City Police Department will be allowed to travel within the
reception area subject t o regulation and control by the
reception area law enforcement organization.(See Appendix 2).
B.Concept of Operations
1.Law enforcement activities for R &C Districts and
will be provided by the local Police Department,augmented as
necessary by police personnel and equipment from any source.
B-1
345-0t3
2.Law enforcement activities for R &C Districts and
will be provided by City Police Department augmented as
necessary by police personnel and equipment from the hazard
area,or any other source.
3.Law Enforcement personnel will man traffic control points to
channel all evacuees from hazard area to the Reception Center
for registration.See Appendix F,Section II,Appendix 4,page
F-4-1.
4.Will assist in identification parking areas in each R &C
District.
5.The Police Department of Apache Junction City has the
responsibility of coordinating the assignment of personnel and
equipment tO insure adequate law enforcement capability in each
of the R &C Districts.
C.Organization
The primary law enforcement agency,augmented by personnel and
equipment from law enforcement organizations of the hazard area
will constitute the law enforcement organization in each reception
area.Organizational structure will be as shown in Appendix 1 to
this Annex.
D.Responsibilities
1.Apacne Junction Police Department
a.In coordination with municipal Police Departments and
Private Security Agencies,develop the organization of the
hazard area law enforcement organizations and make
assignment of personnel and equipment for all R & C
Districts.
b.Develop SOP to implement this plan.
c.Maintain liaison with Apache Junction City EOC,Department
of Public Safety,municipal Police and Fire Departments and
Rural Metro Fire Department.
2.Other Law Enforcement Organizations
a.Develop supporting plans in coordination with the Police
Department.
b.Maintain liaison with Apache Junction City Police
Department.
B-2
345-053
Appendices:
1.Law Enforcement Organization
2.Vehicle Identification
B-3
345-U53
Appendix 1
R &C District
R &C District
R &C District
R &C District
R &C District
R &C District
R &C District
Law Enforcement Organization
Primary Agency Augmentees
*To be determined by the Apache Junction City Police Department when
developing plans/SOP to implement this Annex.
B-1-1
34b-Ubi
Appendix 2
Vehicle Identification
1.Within the Reception Areas,certain vehicles will be needed t o provide
goods and services to the populace.The Manager of the R &C District
and his staff,i n coordination with the Police Department,will identify
these vehicles and insure that they display the windshield marker (with
appropriate Roman Numeral)shown at Tab A.
Tab:
A.Windshield Marker
B-2-1
'1 A to .Appendix 2
CARD N0.-DATE ,19
ISSUED TO
AGENCY
CITY OR COWRY
I) I REC .1-01?OF EMERGE TICY SE RV I CIS
TEMPORARY PASS
PRINT NAME
IHE HEARER OF THIS PASS IS
AUTH0RIZED TO PASS IN CON-
NEC.:] IOU WITH OFFICIAL OUSI-
NESS.
VALI D 1111ill.
DATE ISSUED
ISSUING OFFICER
EMERGENCY SERVICES
111E MOVER AHD DITIIPANIS 01:HIIS .VEHICIE*,UPON -PRESENIAlION OF
AIITHINICAIED j fl y SERVICES IDFNIIFICAIION CARD IS AU1HOR-
IZTI)PASS HI I:mini:mom WI III orviclni.EMERGENCY SERVICES
1)1)5 I 111155.IHIS cARD IS TO HE DISPLAYED ONLY WHILE VEHICLE IS
DEM;USED 0N 0I4ICIAT DUSIHESS IN DISASIER AREAS.
OFFICIAL VEHICLE
345-054
Annex C
FIRE SERVICES
I .General
A.The need for fire protection and rescue service for Reception and
Care Districts will be increased due to the relocation of
approximately 19,000 persons to the reception area identified in
this plan.
B.The fire fighting and rescue resources in these areas are
insufficient to meet the requirements.
II.Purpose
A.To provide fire protection,prevention,emergency medical and
rescue services to R &C Districts.
III.Operation
A.Organization
1.Fire protection and rescue service for R &C District within
incorporated towns will be provided by the local Fire
Departments augmented by Rural Fire Departments and personnel
and equipment from the hazard area.See Section II,Annex C,
Appendix 1,page C-1-1.
B.Responsibilities
1.Chief,Apache Junction Fire District
a.In coordination with Emergency Services,Municipal Fire
Departments and Rural Fire Departments,develop the
organization of the reception areas fire protection,
prevention,emergency medical and rescue service,and make
assignment of personnel and equipment.
b.Develop SOP to implement this plan.
c.Maintain liaison with Apache Junction City E0C,Police
Department,Department of Public Safety,Rural Fire
Departments and municipal police and fire departments.
d.Provide liaison officers to R &C Districts.
e.Prepare material for distribution to Lodging Sections on
C-1
345-054
fire prevention measures.
f .Coordinate activities of all fire service organizations
assigned t o hazard area.
345-055
Annex D
MEDICAL AND HEALTH
I .General
Situation
In the event crisis relocation i s directed,medical facilities i n R &C
District host areas may be inadequate to meet the anticipated demands.
II.Purpose
To provide primary and emergency medical care for the i l l and injured;
to provide public health and environmental sanitation services;and
other related services.
III.Operations
A.Concept of Operations
1.Close coordination will be required i n order t o provide major
medical care,public health and related services for residents,
and evacuees i n the reception area.
2.Emergency clinics will be established to provide treatment of
minor medical problems at the lodging section level.
3.Only emergency medical services will be provided and all
elective treatment will be cancelled or postponed.
4.Heavy emphasis will be placed on preventive medicine.
5.Shelters will be inspected and monitored to reduce health
hazards.
B.Organization
The organization will include the following elements:,
1.Apache Junction City Health.
2.Clinics i n reception area.
3.Medical personnel i n R &C centers.
4.Medical representatives on Districts'staffs.
5.Designated mortuary and interring sites.
C.Tasks
1.The Director of Apache Junction City Health i s designated as
the principal Coordinator/Planner for Medical and Health
Services and i s responsible for:
345-055
a.Coordinating all medical activities i n the reception area
for residents and relocatees.
b.Developing and updating plans for the effective utilization
of medical .resources.
c.Providing the public with the fundamentals of emergency
medical care.
d.Developing plans for the assignment of medical liaison
teams to R &C Districts.
e.Identifying facilities i n the reception area which may be
used as emergency medical facilities.
f .Preparing and maintaining a roster of medical and health
personnel who live i n the reception area but are not
assigned t o the Medical Center or a hazard area hospital.
g.Establishing and maintaining liaison with State Health
authorities.
2.Public Health Sanitarian,i n coordination with Director of
Apache Junction City Health,will:
a.Develop plans for the assignment of sanitation personnel,
supplies and equipment to the reception area.
b.Identify and plan for any public health or sanitation
problems i n the reception area.
c.Provide for inspection of supplies,sewage disposal,solid
waste disposal and food stocks.
d.Plan for disposal of dead animals and provide vet service.
3.The Medical Examiner,i n coordination with Director
Apache Junction City Health Center,will:
a.Plan for the provision of emergency mortuary service and
maintain applicable records.
b.Establish and maintain liaison with participating
mortuaries.
Appendix:
1.Medical and Health Organization
Appendix 1
Assistant Director
Medical
Medical and Health Organization
Director
Apache Junction City Health
Liaison R &C District Manager
State Health Dept.
Assistant Director Assistant Director
Public Health Mortuary
Animal Shelter
D-1-1
345-056
Annex E
RECEPTION AND CARE
I .Situation
In the event crisis relocation i s directed,approximately 19,000
evacuees will be received i n one Reception and Care (R &C)District
within Apache Junction.
II.Mission
A.To provide for the registration and assignment to lodging,feeding,
and fallout facilities for all relocatees assigned t o Reception and
Care Districts.
•B.To provide for the assignment to fallout shelters of the permanent
residents of R &C Districts.
C.To establish the organization necessary to carry out assigned
functions.
III.Operation
A.Concept of Operations
1.Evacuees from the hazard area will arrive at the Reception
Center,using predetermined routes where they will be
registered and assigned t o lodging,shelter spaces and a
feeding location.
2.Lodging and feeding of the relocated population will require
the use of most buildings,other than private residences and
rural farm buildings,in most of the districts.Reception area
residents will be requested to volunteer to lodge evacuatees in
their homes.Some evacuees may arrive in recreational vehicles
(RVs)which they may prefer to occupy until/unless a fallout
shelter i s required.Provisions should be made t o establish
parking areas that are convenient to shelters.Although i t i s
impossible t o predict the number of evacuees who will be using
RVs,they will relieve the stress on congregate lodging and
feeding facilities,and may preclude the necessity to use some
of the less desirable facilities.Congregate care facilities,
mass feeding facilities and fallout shelters will be identified
E-1
34 5-U
by the R &C District Directors.Listings of buildings
available to each of the R &C Districts are found i n Appendix
4.
3.During the Alert Phase and prior to the arrival of the
relocated population,Reception Centers will be established
within each R &C District.The Director will designate
location(s).
4.All relocatee traffic destined for hosting i n the various R &C
Districts will be stopped at the appropriate Reception
Center.The vehicle occupants will be registered by family
groups.Lodging,feeding,and fallout shelter facilities will
be assigned.The relocatees will have received registration
forms and instructions before departing the Reception Center.
5.Families evacuating the hazard area will have been advised to
take with them bedding,clothing,special medications,and at
least a three day supply of food requiring minimum preparation.
6.Food preparation facilities i n the various R &C Districts will
have been evaluated to determine the mass -feeding capability
and the maximum number of people who can be fed.Mass -feeding
i s to be accomplished on the basis of two meals per day per
person.The meals will be mass -prepared and one meal may be
served cold.
B.Organization
1.Emergency Services Director/Coordinator
2.Social Services
3.School Districts
4.American Red Cross
5.Salvation Army
C.Responsibilities
1.The Emergency Services Director will coordinate the assignment
of R &C District Managers who will be responsible for the
organization and coordination of reception and care activities
of assigned R &C District.Personnel to man the R & C
District Organization may come from any of the above sources
and will be assisted by relocatees with applicable skills.
E-2
345-056
2.The R &C District Manager will:
a.Reveiw and update this Annex.
b.Develop procedures for registering and assigning relocatees
to specific lodging,feeding,and fallout shelter
facilities.
c.Provide for the lodging and mass feeding (2 meals a day)of
relocatees.
d.Recruit and train R &C organizational staff,and
congregate care facility managers.
e.In conjunction with ARC,coordinate the training and use of
congregate care managers as Shelter Managers.
f .Coordinate congregate care operations with Shelter
Operations and Shelter Engineering to insure integration of
R &C operations with fallout shelter requirements and
engineering upgrade requirements.
g.Identify permanent host residents who wish to volunteer
space i n their homes for lodging of evacuees.
h.Maintain liaison with Apache Junction City Emergency
Services.
3.American Red Cross
a.Coordinate with Manager R &C Districts and assist in
functions of registration and emergency care i n conformance
with ARC's Federally mandated mission.
b.Assist i n training of Shelter Managers.
4.Salvation Army
Coordinate with Manager R &C Districts and assist i n functions
applicable t (SA's normal role.
D.Supply
Continuation of the supply of food,medicines,fuels,utilities,
and goods essential to the well-being of the resident and evacuee
population i s the primary function of the Resource and Supply Group
(See Annex F).
E.Direction and Control
The Manager,R &C District will be located at the District EOC.
The Manager reports directly t o the Operations Group Chief at the
City EOC.
E-3
34D -UU/
Appendix 1
Reception Center Operations
I .General
A.Situation
In consideration of the number of people to be processed through
Reception Centers i n each R &C District,and the number of
vehicles arriving at most centers,the method of registration and
assignment will be a manually operated registration system.I t
will disseminate minimum essential survival information and
maintain only those records essential to host governmental
operations.•
II.Concept
A.Reception operations feature two levels of processing.Primary
processing i s done at Reception Centers.Secondary processing will
be undertaken upon arrival of relocatees at assigned congregate
care facilities.
B.Primary processing involves initial registration and assignment of
individuals to congregate care shelter,fallout shelter,and
feeding locations.Assignments will maintain the integrity of each
family.
C.Secondary processing i s done by congregate care facility management
staff as each group arrives at assigned lodging.This level of
.processing consists of individual registration and tallying,and
establishes data upon which to base the relocatee master file.
III.Primary Processing
A.General
Primary processing i s a two step process conducted at the Reception
Centers established for each R &C District t o register evacuees
and to make mass care assignments (i.e.,assignments to lodging,
fallout shelter and to mass feeding facilities);and to provide
information.
E-1-1
B.Reception and Assignment
1.Relocatees may arrive at R ception Centers with the
registration form shown on Tab A to this Appendix already
completed.Forms will be prepared i n six copies at Reception
Center.Fill out a separate form for each person in each
vehicle with different last name.
2.A receptionist will receive the form and make a lodging
assignment,fallout shelter assignment,and assign an eating
facility i n the spaces provided on the form,and return one
copy to the registering group.The receptionist will then make
appropriate entries i n the previously prepared mass care tally
shown i n Tab B to this Appendix.
3.A filing clerk will support each receptionist.The
receptionist will pass the remaining five copies of the
registration form to the filing clerk.File clerks will file
copies by last name,lodging assignment,and the major
categories of skills which a registrant has circled.When
reception operations are terminated,the files will be
incorporated into the central files for the R &C District.
C.Information
1.The purpose of the information position i s t o provide
directions and to provide additional emergency public
information of interest t o relocatees.
2.Each group will receive instructions concerning present
location,the location of the congregate care facility shelter
and feeding location t o which assigned,and directions for
proceeding from the Reception Center to congregate care.Maps
of the reception and care district will aid in providing
directions.
3.The emergency public information "flyer"contained in Tab B,
Appendix 5,Annex A,this procedure,will be provided to each
group at the information position* with instructions to retain
i t for future reference during the relocation period.
E-1-2
345-05/
IV.Secondary Processing
A.General
Secondary processing is conducted at the assigned congregate care
facility by facility management staff.Relocatees will be
registered and assigned parking space.Vehicles will be unloaded
at the facility and then moved to the assigned parking area,locked
and immobilized for the duration of the stay in congregate care.
B.Registration
1.The registration form contained in Tab C to this Annex will be
prepared in duplicate by relocatees in accordance with the
instructions on the form.Item la.will be left blank until
volunteer housing assignments are made.
2.One copy of this form will be filed for use by the facility
management staff.The second copy will be retained by the
.facility manager until reception operations are essentially
complete.All second copies will then be arranged
alphabetically and sent to the central files of the R &C
District.
•C.Tallies and Records
1.Congregate care management staff will inspect primary
registration forms and maintain:
a.The Lodging Tally contained in Tab D.
b.The Mass Feeding Tally contained in Tab E.
c.The Fallout Shelter Tally contained in Tab F.
2.Congregate care management staff will issue a feeding location
card to each registrant tallied on the Mass Feeding Tally.
TABS:
A.Registration Form
B.Mass Care Tally
C.Secondary Processing Registration
Form
D.Lodging Tally
E.Mass Feeding Tally
F.Fallout Shelter Tally
E-1-3
Tab A
Registration Form
Please Print REGISTRATION FORM Please Print
1
2.
3.
4.
5.
6.
Last Name First Middle Initial
Circle the Occupations
MEDICAL/HEALTH
Physician -MD,DO
Dentist
RN,PHRN,LPN
Pharmacist
Med.Tech.
Hospital Hskgp.
Hosptial Lab Tch.
Hospital Aide
Health Engineer
Sanitarian
Health Lab Tech.
Embalmer
Other PH Personnel
FOOD SERVICE
Cook
Baker
Kitchen Help
•Waiter/Waitress
Nutritionist
GROCERY
Grocer
Clerk
Warehouse
Stockroom
Other Occupations,Skills,or Training:
and Skills in your Party
CONSTRUCTION
EQUIPMENT OPERATOR
Backhoe
Front End Loader
Bull Dozer
Grader
Dump Truck
Contractor
Foreman
Mechanic
TRANSPORTATION
Truck Driver
Mechanic
Loading Dock
Dispatcher
CIVIL DEFENSE
TRAINING
RDO
RDO (Basic)
RADEF Monitor
RADEF Staff
Shelter Mgr.
Law Enforcement
Fire Fighting/EMT
SANITATION
Garbage Man
Garbage Veh.Oper.
Landfill Operation
Sewage System
Water Plant Oper.
FOR RECEPTION CENTER USE ONLY
Lodging Fallout Shelter Place to Eat
E -1-A-1
Tab B t o Appondix I
t j
MASS CARE TALLY
CONGREGATE CARE
Facility No.
Address
Count
Assgnd.Dal.Assgstil.Hsi.
FALLOUT
Facility No.
Address
No.of Sheltere
Assgod.Ilal.
SHELTER
Assgod.Bal.
FacIlit
Address
No.of
MASS FEEDING
y No.
Relocatees
Ass gnd.Bal.Assgnd.Bal.
Tab C
Secondary Processing Registration Form
Congregate Care Facility/Location Date
I .Family Name print)
Pre -emergency Address
City
la.Volunteer Housing Address -
(when assigned)
Number and Street
Phone Number
2.Members of Household with same
Family Name (Fill out a separate
form for each member of household
with different family name.)
First Name
Middle Name
or Initial
Sex
Ni F
Social
Security
Number
Occupation
or Skills
Man
Woman
Children
3.Comments:
4.Information furnished by
5.Form completed by (Name)
i4b-Uni
Tab 0
Lodging Tally
LODGING TALLY
Facility Number
SPACE AVAILABLE
No.Assigned Time Balance Remarks
J-tp -uJ,
Tab E
Mass Feeding Tally
Facility
Date
MASS FEEDING TALLY
Number
Reception Center at
FEEDING CAPABILITY (Each 5 -hour meal period)
No.Assigned Time Balance Remarks
345-057
Tab F
Fallout Shelter Tally
FALLOUT SHELTER TALLY
Facility Number
Date Reception Center at
SHELTER CAPACITY
No Assigned Time Balance Remarks
345-058
Appendix 2
Reception and Care Checklist
The following checklist is provided as an aid to R &C Managers and their
staffs.
CONDITION ACTION
A.Internal Readiness'-Actions taken
during the peacetime planning period
up to the receipt of advice t o
prepare to evacuate population
centers.These include actions
taken prior to the actual mobil-
ization of staff and resources to
effect an orderly reception area
operation.
Advised to Review Plans 1.Review status of schools,
churches,government facilities,
private homes any other buildings
available for lodging nelocatees.
2.Review status of mass feeding
facilities and other food
distribution methods.
3'.Review plans of churches,cafes,
and any other element which will
be used for mass feeding.
4.Advise Resource and Supply Group
of requirements for food,water,
medical,sanitation,and personnel
needs.
5.With the aid of local Civic Clubs,
determine status of recreation
programs.
6.Check relocatee registration
procedures.
Advised t o Commence Internal 1.
Government Readiness
Review plans for lodging
assignments and mass feeding.
2.Establish liaison with private and
government relief and welfare
organizations.
E-2-1
CONDITION ACTION
Attack Warning Received or
Attack Without Warning
Advised to Decrease Level
of Readiness
3.Maintain 24 -hour contact with key
officials.
1.
1.
B.Mobilization -Actions required
to activate the personnel and
equipment necessary to effect
an orderly reception area operation.
Advised to Mobilize Forces 1.
Implement Appache Junction
City In -Place Option Procedures.
Decide on actions necessary to
restore an appropriate level of
readiness.
Survey designated .congregate care
facilities for sleeping,and
sanitary arrangements.
2.I f necessary,prepare for
augmentation of life support
items.
3.Check with Resource Control on
food resupply system.
4.Alert nongovernmental elements and
request that they review plans.
5.Review all reception and care
elements of plans.
6.Advise Operations Group Chief of
anticipated requirements.
Advised that Relocation is 1.
Imminent
Alert all schools,churches,
public building superintendents
and other congregate care .
personnel to prepare for
relocatees reception.
2.Prepare t o activate mass feeding
stations.
3.Check sanitation and water
facilities in reception and care
facilities.
4.Insure that supply of sanitary
chemicals i s available.
E-2-2
CONDITION ACTION
Attack Warning Received or
Attack without Warning
Advised to Decrease Level
of Readiness
C.Evacuation -Actions required to
control movement,lodge,maintain
and care for relocatees in the
host jurisdiction.Also included
are those_actions .taken to permit.
-the .orderly r return -Of evacuees to
their homes.
5.Check and resupply first aid
equipment,i f necessary.
6.Check with Resource Control to
insure that garbage collection and
sanitation procedures are ready.
7.Consider opening Reception
Centers.
8.Recruit and train congregate care
managers.
9.Advise Operations Group Chief when
actions are completed.
1.
1.
Advised that Relocation is to 1.
Start
Implement Apache Junction
City In -Place Option Procedures.
Determine actions necessary to
appropriate level of readiness -
advise Operations Group Chief of
actions taken.
Activiate reception centers.
2.Advise all congregate care
facilities to make ready for
occupancy.
3.Advise cooks,kitchen help,
congregate care facility staff and
other personnel to report for
duty.
4.Advise Operations Group Chief when
facilities are opened and manned.
5.Initiate/Coordinate Snelter
Upgrading.
E-2-3
CONDITION ACTION
Evacuees have entered City - -I .Initiate registration and mass
care assignments.
All lodging spaces have been
allocated and evacuee support
operations are underway.
2.Issue relocatee flyers.
3.Advise Operations Group Chief when
all spaces have been assigned and
reception operations minimized.
1.Close Reception centers and
transfer records as appropriate.
2.In cooperation with Resource and
Supply,organize self-help clean-
up,water supply and food
distribution arrangements.
3.In cooperation with appropriate
.agencies,organize programs.
4.In coordination with Shelter
Operations,cheek plans for
movement of people from congregate
care lodging to fallout shelter i n
event of attack warning or attack
without warning.
Attack warning received or attack 1.Implement movement to fallout
witnout warning.shelter.
..
Advised to Prepare for return of 1.When authorized,announce return
relocatees to homes to evacuees and advise them of
time and method of departure.
2.Require clean up of occupied
areas.
3.Advise Operations Group Chief when
lodgings are cleared.
All relocatees have departed 1.Continue cleanup of all areas used
in reception and care.
2.Return all borrowed equipment.
3.Inventory property to determine
status.
4.Return facilities to normal use.
E-2-4
345-0b8
CONDITION ACTION
5.Advise Operations Group Chief of
costs incurred in hosting
operations.
E-2-5
34S -0b9
Appendix 3
Mass Feeding &Food Distribution
I .Situation
See Basic Plan
II.Mission
To provide mass feeding for nelocatees;to provide food distribution for
mass feeding facilities and resident population;to provide for storage
and distribution of fallout shelter stocking.
III.Operation
A.Concept of Operation
1.Within each R &C District facilities will be identified (Tab
A)and staffed (Tab B)to provided mass feeding for relocated
population starting on the third day after the initiation of
the movement phase.Relocatees will have brought with them
three days of food to sustain themselves.Two meals will be
prepared and served per day with approximately 5 hours allowed
-•per meal and 20 -tihutes 'allowed for each individual to eat.
.Meals will be austere with one meal cold (optional).
.2.Automatic distribution of food and supplies will begin on the
third day based on resident and relocatee population.Food for
meals will be drawn from pre -identified distribution points
(see Tab C)by facility managers based.on numbers to be fed at
their respective location.Changes in food issue requirements.
will be coordinated through the Resources Control Group at the
EOC •
3.Pre -identified grocery stores will remain open for the resident
population.Residents will be issued food ration (Tab D)cards
and stores will issue food based on number residing in the
household.Steps may need to be taken by government during the
alert phase to preclude food "hording".Draws by stores will
be made at distribution centers.(See Tab C.)
E-3-1
345-059
Tab A
Feeding L cations
Meal Preparation
Name Address Capability
345-059
Tab B
Mass Feeding Organization
R &C District
Feeding Manager
Lodging Section
Feeding Manager
Preparation Serving Supply
Staff Staff Staff
Clean Up
345-US9
Tab C
Food And Supplies
Distribution Center
Type of
Name Address Commodity
Example
Bashas Dry/Canned
Perishable Produce
Meat
345-UbY
Ration Card
Sample
See State Plan
E-34-1
345-060
Appendix 4
R &C District Shelter List
I .Lodge Section I
FAC#Location Congregate Care Fallout Shelter Feeding
II.Lodging Section I I
FAC#Location Congregate Care Fallout Shelter Feeding
E-4-1
Annex F
SHELTER OPERATIONS
I .Situation
See Basic Plan
II.Purpose
To provide guidance for using fallout shelters which protect the
population within the R &C Districts.
III.Operations
A.Manager,each R &C District
1.Exercises direction and control of shelter operations with the
R &C District.
2.Is responsible to the City Executive Group for the
organization,planning,and training of the fallout shelter
operations resources within the R &C District.
3.Is responsible to the City Exe cutive Group during a nuclear
emergency for the conduct of shelter operations within the R &
C District.
B.Operations Staff,each R &C District
1.Perform assigned assistance tasks in respective R &C
,Districts.
2.Assist the Manager,R &C District,in planning for,and in
conduct of fallout shelter operations.
C.Shelter Supply Officer
Volunteers will be recruited and trained in each shelter operations
staff.
1.Supply officers manage the logistics of stocking shelters with
rations and water containers released from stockpiles.'
2.They work under the supervision of the Manager,Lodging/Shelter
Section,and in close coordination with the Resource and Supply
Group and the Shelter Managers.
D.Shelter Managers
Represent government in the maintenance of law and order,issuing
of supplies and organization of the shelter population for the in-
shelter phase of radiological emergency.
345-061
IV.Shelter Operations Tasks
R &C Districts Managers will:
A.Exercise direction and control from District EOC's.
B.When directed,initiate shelter stocking.
C.Upon receipt of strategic warning or upon establishment of REDECON
TWO:
I .Initiate movement to shelters in accordance with shelter
allocation plans.
2.Upon completion of movement to shelter,insure that shelter
stocking is completed and initiate planned subsistence on
shelter stocks.
D.Upon receipt of tactical warning or attack:
I .Exercise direction and control from District EOC's.
2.Initiate movement to shelter in accordance with shelter
allocation plans.
3.Upon completion of movement to shelter,insure that shelter
stocking is completed and initiate planned subsistence on
shelter stocks.
•V.Shelter Allocation
A.Relocated refugees will be given a fallout shelter assignment at
Reception Centers during primary processing.The Reception and:--
Care Manager is responsible for fallout snelter allocation,
B.Residents will be given fallout shelter assignments upon receipt of
relocation order.
I .EPI will be prepared and disseminated to inform residents of
the locations where they can obtain a fallout shelter
assignment.•
2.Personnel allocating residents to fallout shelters will
maintain a fallout shelter tally for each facility.See Tab F
to Appendix 1 to Annex E,this procedure.A listing of
assignments will be provided for Reception and Care to assure
inclusion of shelter assignments in the mass care tally.
C.See appropriate Appendix t o Annex E for Fallout Shelter List within
the various R &C Districts.
F-2
345-061
APPENDICES:
1.Shelter Operations Checklist
2.Shelter Management
Organization
F-3
345-061
Appendix I
Shelter Operations Checklist
The following checklist is.provided as an aid to R &C District Managers and
staff.
CONDITION ACTION
A.Internal Readiness
Advised to review plans
Advised to conimence Internal
Government Readiness
Tactical Warning or Attack
without -warning
Advised to decrease level of
readiness
B.Mobilization
Prepare for mobilization
1.Manager R &C District
Organization to review and update
Reception Area Crisis Relocation
(CR)Plans.
2.Review plans for shelter
operations requirements for
congregate care and nuclear
protection.
I .Assemble and brief all key
officials,private sector
representatives and appropriate
shelter operations personnel t o
advise them of situation.
2.Review actions to prepare to
reception refugeeses.
(I)Reception Center .
(2)Lodging
(3)Feeding
(4)Shelter upgrading
(5)Emergency Public Information
(EPI)
3.Establish liaison with support
agencies and services.
1.Implement Apache Junction City
in -Place Option Procedures.
1.Initiate actions necessary to
appropriate state of readiness.
1.Brief Key Officials and private
sector representatives on
responsibilities.
F-1-1
345-061
CONDITION ACTION
Advised that relocation is
imminent,
C.Operations
Crisis Relocation Alert
.Initiate emergency operations.
2.Review actions already started and
expedite those necessary to alert
and mobilize R &C District
forces.
3.Establish 24 -hour watch and
partially man reception centers.
4.Establish a 24 -hour standby alert.
5.Check and update the support
procedures.
6.In coordination with Shelter
Engineering,validate shelter
allocations.
7.Coordinate crisis relocation
shelter allocation with Reception
and Care Operations for assignment
of relocatees and with PIO for
assignment of residents.
8.Check communications equipment
which will be used by operations.
9.Maintain continuous contact with
key officials.
.Bring Shelter Operations forces
to full neediness for activation
of the shelter system.
2.Coordinate with Reception and Care
Operations concerning readiness t o
make relocatee shelter assignments
at reception centers.
1.Coordinate transition of
Congregate Care facility staff
duties to Shelter Management staff
duties,as applicable.
2.Assemble and brief Shelter Supply
Section concerning shelterstockpiles,shelters to be stocked
and levels of supply for each
shelter.Brief for shelter
allocation.
F-1-2
34 -0b1
CONDITION ACTION
Strategic attack warning,
tactical attack warning,or
Advised to decrease level of
readiness.
Movement Phase
Advised that relocation is
underway.
Reception and Care Phase
Relbcatees have entered R &C
District.
Relocatee lodging,shelter and
eating spaces have been
allocated.
Shelter food stocks begin t o
arrive.
.Transition Phase
Strategic warning,
tactical warning,attack
without warning.
3.Activate resident fallout shelter
allocation centers in support of
Crisis Relocation Plan.
1.Activate shelter system and
implement Apache Junction City In-
Place Shelter Procedures.
1.Determine actions necessary to
return to appropriate levels of
readiness - -advise Operations
Chief of actions taken.
1.Chiefs of Shelter Operations,
Shelter Operations: Officers and
staff report to respective E0Cs.
2.In coordination with Reception and
Care Operations insure complete
readiness to affect shelter
assignments reception.
3.In coordination with PIO make
preparations to print and
disseminate resident shelter
assignments and instructions.
1.Initiate shelter assignments
at reception.
1.Disseminate resident shelter
allocation.
2.Activate Shelter Stocking Section.
3.Initiate water stocking
procedures.
1.Initiate shelter stock breakdown
at stockpile sites.
2.Prepare shelter stocks for rapid
deployment to shelters.
1.Implement the Apache Junction
City Shelter Procedures and R &C
District Plan
F-1-3
CONDITION ACTION
2.Activate shelter system and deploy
shelter stocks to shelter in
accordance with prepared
procedures.
Advised to prepare for return.1.Assist in cleanup of upgraded
shelter facilities.
Refugees commence return.
2.Return to shelter stocks and
supplies to points of origin.
1.Continue to assist in shelter
cleanup.
2.Deactivate Shelter Operations
Group and return last of shelter
food stocks to stockpiles.
F-1-4
345-U61
Appendix 2
Example Shelter Organization Chart
Shelter
Manager
Administrative
Assistant
Advisory
Committe
Unit
Leaders
Deputy for Deputy for Deputy for Supply
Information Operations &Maintenance
Information Communications Supply
Religious Ventilation Maintenance
Affairs
Recreation Radiological.
Defense
Safety
Health and
Sanitation
Feeding
Sleeping
C_9_1
345-062
Annex G
SHELTER ENGINEERING
I .Situation
See Basic Plan
II.Purpose
To establish guidance for upgrading existing structures and/or
construction of expedient fallout shelters adequate to provide for the
protection of the resident and refugee population within each R &C
District.
III.Operation
A.During a crisis relocation operation several engineering functions
need to be considered.Some of these are:
I .The development of a fallout shelter upgrading effort to
provide fallout protection for both resident and refugee
population.This is perhaps the most difficult.
2.Increase sanitation capability both sewage and garbage_.
-.—:3.Water supply and storage during a"faITOUt shelter condition
4.Additional tasks are designated in Annex G to the Basic Plan in
Section II,and AnnexesT,.and G of the In -Place Option
Procedures,Section III.•
B.R &C District Managers will determine i f earth handling equipment
located within each of the R &C Districts appears to be adequate
in earth gathering (graders,dozers)and earth placement (loaders)
equipment to operate borrow pits,and to support the upgrading
operation.They will report any requirements to the City Resource
Control Group.
C.Personnel will be assigned to consult registration files at the
Reception Center,and to contact relocated persons having the
appropriate skills t o support shelter engineering efforts.
Reception and care operations will maintain cross-indexed files of
relocated individuals.
D.Owners and operators of equipment will be contacted and briefed
concerning the upgrading techniques.They will also receive
information concerning the work plan and assignments of facilitie-s
to be upgraded.A priority of work will be established.Those
structures having material available at or near the site will be
scheduled for earliest upgrade during the Movement Phase.The
structures requiring transfer of soil and/or other materials over
routes which will interfere with traffic movement,will be upgraded
after the Movement Phase is essentially completed.
E.The work plan will employ two eight -hour shifts per day.The
remaining eight hours will be reserved for equipment maintenance.
F.The basic hand labor force for spreading materials overhead,
sandbagging and/or shoring windows and doors,trimming berme,etc.,
will be the responsibility of those assigned to the shelter.
G.The Shelte (Engineering Checklist is at Appendix 1..
H.Shelter Upgrading Techniques are at Annexes F and ("of In -Place
Option Procedures,Section III.
345-062
Appendix 1
Shelter Engineering Checklist.
The following checklist is provided as an aid to the R &C District Manager
and staff:
CONDITION ACTION
A.Internal Readiness
Advised to Review Plans 1.Review the State of Arizona
Crisis Relocation Plan.
Advised to commence internal
government readiness.
Tactical warning or attack
without warning.
Advised to decrease level of
readiness.
2.Review the Apache Junction
City Host Area Plan.
3.Review the fallout shelter
availability and shelter
upgrading needs.
4.Develop a voucher and cost
accounting system for the shelter
upgrading operations.
1.Review and identify resources
(equipment and supplies)
necessary to accomplish planned
shelter upgrading.
2.Establish liaison with support
agencies and services.
3.Brief owners and operators of
construction equipment on .
upgrading techniques.Determine
.the availability of equipment
from all sources.
4.Maintain continuous contact with
key officials.
1.Implement the Apache Junction
City In -Place Option Procedures.
1.Initiate actions necessary t o
return to appropriate state of
readiness.
G-1-1
.345-062
CONDITION ACTION
B.Mobilization
Prepare for mobilization
.Advised that evacuation is
iMminent:.
C.Operations
Crisis Relocation Alert.
Initiate emergency operations.
1.Advise all fallout shelter
engineering support agencies and
personnel of the mobilization
order.
2.Brief support agencies and
personnel on responsibilities for
each contingency.Make specific
assignments.
3.Review actions already started,
in Contingency Condition A above,
and expedite those actions
necessary to mobilize the
engineering forces.
4.Establish a 24 -hour standby
alert.
5'.'Check and update the support
procedures.
6.Verify the Fallout Shelter
Listings.Check existence and
upgradable fallout shelter.
Check manpower and material
requirements and advise
respective resource control..
groups.
7.In coordination with Shelter
Operations organizations,
.validate fallout shelter
allocations.
8.Check communications equipment
that will be used in engineering.
9.Maintain continuous contact with
key officials.
I .Mobilize and bring shelter
engineering organizations to full
readiness.
1.Implement respective engineering
plans and procedures.
G-1-2
345-062
CONDITION ACTION
2.Alert all building Owners to
prepare for shelter upgrading.
3.Advise respective resource
control groups of manpower and
material requirements.
4.Advise respective emergency
services (Fire and Rescue,Law
Enforcement,and Health and
Medical)of engineering support
requirements.
5.Prepare for the dissemination of
official public information to
the residents of R &C District
on fallout Shelter and fallout
shelter upgrading (via mass .
media;e.g.-newspaper,radio
and TV.)
6.Advise the Operations Group Chief
when actions necessary for
receipt of evacuees are complete.
Tactical attack warning received 1.Implement Apache Junction City
or attack without warning.Shelter Procedures.
Advised to decrease level of
readiness.
Movement Phase
Advised that evacuation i s
underway.
1.Determine actions necessary to
return to appropriate levels of
readiness - -advise the
operations Group Chief of actions
taken.
1.Chiefs of shelter engineering and
deputies report to the R & C EOC.
2.Advise all engineering personnel
when evacuation has actuallystarted.
3.Advise-buil-di-ng- oWner.s:thai
upgrading operation's -are
underway.
G-1-3
345-062
CONDITIDN ACTION
Reception and Care Phase
Evacuees have entered reception
and care districts and all
lodging spaces have been
allocated and evacuee support
operations are underway.
Transition Phase
Attack warning received or
attack without warning.
Reception and Care Phase
Advised to prepare for return
-of evacuees to homes.
--Evacuees.commence return
1.Monitor and coordinate shelter
upgrading operations.
Z.Maintain cost and reimbursement
vouchers for the shelter
upgrading operations.
1.Implement the Apache Junction
City Shelter Procedures and R &C
District shelter plans.
I .Require cleanup of upgraded
shelter facilities.
2.Maintain cost and reimbursement
vouchers for shelter cleanup.
3.Advise the Apache Junction City
Direction and Control Group when
cleanup operations are
essentially complete.
1.Continue cleanup of shelters.
2.Return all borrowed equipment.
3.Inventory property to determine
status.
4.Return shelters to their normal
use.
5.Advise Apache Junction City
Resource Control Group of shelter
costs incurred during hosting
,.operations.
G-1-4
345-063
Annex H
R &C DISTRICT RESOURCE MANAGEMENT
I .Situation
See Basic Pbn
II.Purpose
A.Establish the Resource Control Group (RCG)to manage and allocate
essential supplies and equipment,provide water,power,sewage
treatment,transport fuel and other essential services to residents
and refugees of the R &C District.
B.Supervise the distribution of food,clothing,and other consumables
to retail outlets or congregate care facilities.
III.Operations
A.Concept of Operation
1.Pre -Relocation Period
a.Establish and check procedures for the City Resource Group,
participating city and municipal agencies and appropriate
industries.
b.Identify essential resources and procedures for obtaining,
issuing and accounting for them.
c.Prepare to provide necessary resource support to the
residents and ,reftgees in the R &C District.
2.Relocation Period
a.Siaff City and ir& C District EOC's and alert all
governmental and private organizations which may be
involved'in-Visource Control Group operations.
b.Establish and maintain contact with State level resources
control.
c.Monitor all supply activities to determine status and
control.
B.Organization
The organization will include the following elements:
1.City Public Works Director
H-1
345-063
2.'Designated R &C District Resource Group Manager
3.Representative(s)of local School Districts(s).
4.Representatives from local construction,transportation and
automotive service organizations.
5.Representative(s)from local hardware and lumber companies.
6.Representatives from local gasoline service stations.
7.Representatives from local food stores.
8.Representatives for local social assistance agencies.
9.Representatives from local pharmacies.
IV.Responsibilities
A.Director of Public Works is designated the director' of the
Apache Junction City Resources Control Group and will:
1.Designate and coordinate with the activities of the R &C
District resource managers.
2.Review/update this annex and establish SOP for use during CR
operations.
3.Contact members of the Resource Control organization and
establish the role and likely activities of ,each during CR
operations.
4.In coordination with members of the organization:
a.Determine an accurate assessment of existing resources.
b.Determine the requirements for personnel and equipment
augmentation to support CR operations in the R &C
District.
c.Maintain close liaison And coordination with other City EOC
activities.
d.Establish the procedures and necessary forms t o requisition
all types of supplies/resupplies and to maintain financial
records of-CR costs.
5.Establish and maintain contact with the State Resources Control
Group.
B.Other members of the Resource Control Group organization will:
1.Assist the R &C District Manager as required to achieve CR
objectives.
H-2
345-063
2.Be prepared to provide personnel,equipment and tools to
accomplish CR operations,especially upgrading fallout
shelters.
3.Maintain accurate inventories and be prepared to order
additional supplies and materials for CR.operations as
required.
APPENDICES:
I .RCG Checklist '
.Augmentation requirements
9 1 Li
"
•, •
:1 00Z...
•.•
?
'
H-3
345-063
Appendix I
Resource Control Group Checklist
The following checklist is provided as an aid to the R &C District Resource
and Supply Director.
CONDITION ACTION
A.Internal Readiness actions
taken during the peace -time
planning period up to the
receipt of advice to prepare
to relocate population centers.
These include all internal
readiness actions taken prior to
the actual mobilization of staff
and resources to effect an orderly
.movement from hazard to reception
areas.
Advised to Review Plans 1.Review status and location of all
heavy equipment and trucks owned by
government,contractors and farm
operators.
2.Review plans for construction of
expedient shelters and upgrading
potential shelters,including use
of the refugees population for
construction.
3.Review status of truck pool for
delivery of food and supplies from
commerical supply food warehouses
to retail outlets and/or mass
feeding facilities.
4.Review adequacy of facilities for
food sales,storage and personal
services.
5.In coordination with Medical/Health
review plans for additional water
supply,sewage and garbage
disposal.
6.Review plans for augmentation of
labor force.
7.Review potential needs for food and
utility rationing.
Li 1 _ 1
345-063
.CONDITION ACTION
Advised to Commence 'Internal
Government Readiness
.."
Attack Warnjng Received or _
Attack Without Warning•.•.• J
Advised to.Dgcrease Level of.
Readiness --."
8.—MObilization -actions'reqUired
to activate the persohnel an
.equipment nece ary to affect an.,-,,
''Orderly evacuation Of-hazard areas:
Advised to Mobilize Forces 1.
8.Review plans for motor pool,
central stockpile,and construction
teams for specific tasks during
relocation period.
9.Report to EOC when reviews are
completed.
1.Review and update rationing
procedures.
2.Check availability,status and
location of heavy construction and
transportation equipment.
3.Review location and availability,
of expedient shelter construction
equipment and materials.
4.Review plans and status of
sanitation and water supply
measures and equipment.
5.Check location of maintenance shops
and parts.
6.Maintain 24 hour contact with key
personnel.
1.Move to shelter.
-1.Determine actions necessary to
appropriate level of readiness.
Check locations and assignments of
government and privately owned
heavy equipment and expedient
shelter -building equipment and
supplies.
2.Review plans for collecting and
disposing of trash and garbage with
Medical /Health.
H-1-2
345-0o3
CONDITION --ACTION--
Advised that Evacuation is
Imminent
_ .•
:
•--
3.Review requirements for use of
local vehicles for food and
personnel transport.
4.Review water supply and sewage
disposal plans.
5.Ready procedures for use of
re.locatees, to evsist injocal
eme-rgency constrqcti;bn.:..
6.Advise EOC of actions taken.
I .Advise local distributors to
prepare for food distribution
procedures.
2.Prepare rationing orders,i f
required.
3.Fill all water trucks.
4.Check electric loads and establish
curtailment and/or rationing,i f
required.
5.Arrange for construction and
location of temporary sanitary
facilities,i f necessary.
6.Pre-poiipon-_-expeOebt shelter
building equIpmeftt-and sidOplies.
7.A-H-an-0=-'grenlblige to-llectlon -and food
distribution service in -conjunction
,,Wth,..Reception &Care,(Shelter)
Service,
8.,.Astisi Law Wortemlgt Skyices in
marking and de ;loping pafking
lots.,),•-
9.Check condition of storage..
warehouses,i f used.
10.Advise EOC of actions completed and
of any additional requirements.
Attack Warning Received. or .1.Move to shelter.
Attack Without Warning '
H-1-3
CONDITION ACTION
Advised to Decrease 'Level.of 1.
Readiness
Relocation -aCtiobs required
to control movement,lodge,
maintain and care for relocatees
=i n the host jurisdiction.Also ,
-incliided'are those sctions taken
to permit the -:orderly return of
nelocatees to their homes.
Determine actions necessary to
return to appropriate levels of
readiness.
2.Consolidate expediture records.
'Advised. that Rei ocatitin2 Is 'to 1.
Start
fRelotatee's 1-164e E è d.R C
District -10 '.
All Lodging Spaces Have Been
Allocated and Support Operations
are Underway
Expedite actions initiated when
advised that evacuation is
imminent (B.,Above)
1.Continue actions initiated under
above condition (advised that
relocation i s imminent).
2.Advise EOC of any problems and/or
assistance required.
1.In cooperation with RCG,arrange
for self-help clean-up,expedient
shelter construction,and water
supply and food distribution
arrangements.
2.Institute regular garbage and
sanitation pickups.
3.Begin to upgrade shelters with
available equipment and relocatee
•labor,as required.
4.Institute regular food deliveries
to food sales or distribution
centers,including mass feeding
facilites.
5.I f necessary,institute rationing
procedures for water,food,power
supply,fuel,etc.
6.Advise EOC of status of all
projects and need for assistance.
H-1-4
345-D63
CONDITION ACTION
Attack Warning Received
Or Attack Without Warning .
Advised to Prepare for the
Return of Refugees to their
Homes.
All Relocatees have Departed
I r••
.1 ••
;
) -C.'
•7.7
n •
1.Move to shelter
1.Prepare equipment and personnel
for return to original sources.
2.Prepare • fo-r;maj,ntena-nce :opd repoir
of jurisdictiop
3.-Advise • foack...and, fugl,.rdist:r i :Omtors
,to,prepore tP.,02.Pell-forcrsoles to the
returnling
?
1.When advised,return upgraded
s-helfte-rSi tO;sycipsna:,1F. status, and
S Obi -6 f —a r-Ty ThraTe i al u t• d in
construction.
2.Advise .540c-rof Aost ai Fnpur:•.rnd.,,in
hosting oper-aTiorf --TT
345-063
Appendix 2*
Augmentation Requirements
1.Section V shows the existing resources and supplies in the city.
2.Personnel and equipment augmentation requirements,i f any,are included
in appropriate Tabs.
Tabs:
A.Earth Moving Equipment
B.Food
C.Fuel
D.Materials (lumber,etc)
E.Medical Facilites and Health
Supplies
F.Drugs and Pharmaceuticals
G.Transportation
H.Utilties
This Appendix,with Tabs,to be completed by the designated R &C District
Manager and R &S Director.
H-2-1