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HomeMy WebLinkAbout1997-06-03 City Council Regular MinutesCITY COUNCIL REGULAR MEETING JUNE 3,1997 The regular meeting of the City Council of the City of Apache Junction, Arizona,was held on June 3,1997,at the Apache Junction City Council Chambers pursuant to the notice required by law. CALL TO ORDER Mayor Coleman called the meeting to order at 7:00 p.m. INVOCATION Reverend Louie Lyons of Desert Chapel United Methodist Church gave the Invocation. PLEDGE OF ALLEGIANCE Vice Mayor Richmond led the Pledge of Allegiance. ROLL CALL Councilmembers Present:Mayor Coleman Vice Mayor Richmond Council member Surra Councilmember Urich Council member Durbala Council member Hendricks Council member Barker Staff Present: Others Present: ACCEPTANCE OF CONSENT AGENDA City Manager Curtis Shook Asst.City Manager George Hoffman City Clerk Kathleen Connelly Public Safety Director Robert Galloway City Engineer Gordon Grandy Public Works Director Doug Dobson Councilmember-elect Eck Councilmember-elect Insalaco Councilmember-elect McClain Associate Planner Rudy Esquivias Tony Vehon Rayna Barela Midge Conway REGULAR MEETING OF THE CITY COUNCIL JUNE 3,1997 PAGE 1 OF 20 ) )Councilmember Barker MOVED THAT THE CONSENT AGENDA BE ACCEPTED AS PRESENTED;AND THAT WE RECOGNIZE THE OUTSTANDING SERVICE TO THE COMMUNITY BY THE FOLLOWING EMPLOYEES:THE PARKS & RECREATION DEPARTMENT;AND THAT APPROVAL BE GIVEN TO THE SETTLEMENT AGREEMENT IN THE LITIGATION KNOWN AS ARCARO V.CITY OF APACHE JUNCTION;AND THAT APPROVAL BE GIVEN TO THE INTERGOVERNMENTAL AGREEMENT WITH THE ARIZONA DEPARTMENT OF PUBLIC SAFETY FOR MUTUAL AID IN THE LAW ENFORCEMENT STATEWIDE GANG TASK FORCE FOR FY 97-98 AND AUTHORIZATION BE GIVEN TO THE MAYOR TO SIGN THE AGREEMENT;AND THAT ITEM NO.6 OF THE CONSENT AGENDA BE REMOVED FROM THE AGENDA TO FOLLOW DIRECTLY AFTER THE CITY MANAGER'S REPORT. Vice Mayor Richmond SECONDED THE MOTION. VOTE:Unanimous. The motion carried. AWARDS.PRESENTATIONS AND COMMUNICATIONS Mayor Coleman recognized the outstanding service given on the current council by outgoing members Vice Mayor Pat Richmond,Councilmember Robin Barker and Councilmember Keith Hendricks.He presented service plaque awards to each of them. Vice Mayor Richmond presented a clock plaque to Mayor Coleman recognizing him as the first mayor to win re-election in Apache Junction. City Clerk Kathy Connelly administered the Oath of Office to re-elected Mayor Coleman and new Councilmembers R.E.Eck,Jr.,John Insalaco and Virginia McClain.She stated that with the completion of the oaths,all the requirements of state law and the city code had been met and the new council could now fulfill their duties. Mayor Coleman introduced former Mayor Jean Perkins,former Mayor Tom Damiano, former Councilman Tony Vehon and County Supervisor Sandie Smith to the audience,and he thanked the various board members in attendance for their service.He then introduced his father,Morris Coleman,to the audience. Mayor Coleman called for a ten minute break. Mayor Coleman reconvened the council meeting with the new councilmembers having taken their seats on the dais.He invited everyone to Goldminer's Park at 16th and Ironwood after the meeting to visit and have refreshments. CALL TO THE PUBLIC REGULAR MEETING OF THE CITY COUNCIL JUNE 3,1997 PAGE 2 OF 20 Mr.Tony Vehon,940 E.Hondo Ave.,addressed the council and congratulated the new members.He requested the council to reconsider the appointments to the Focused Future Team as it is a regional concept and should include members who live in the surrounding communities,not just in the city.It is based on partnerships with surrounding communities,which should include areas like Gold Canyon.He recommended using the list prepared by Ken Simpkins for the team as it had "visionary" people who lived or worked in the city and the surrounding area. Mr.Tom Damiano,822 E.Kachina Ave.,addressed the council.He congratulated the mayor and new councilmembers and complimented the candidates on the way the campaigns were run. Mrs.Midge Conway,902 S.Ocotillo Dr.,addressed the council.She wished the council luck in all their endeavors.She is concerned about the fissure threatening the CAP canal near Baseline and Meridian caused by overpumping groundwater.She believes it will affect the city in the future and urged the council not to allow the developers to put in a lot of small houses and leave the city with a water problem. Ms Sandie Smith,575 N.Idaho,addressed the council.She congratulated the new members and welcomed them to their new job.She is concerned about the future of ACCHSS and long term health care.She stated the state has been passing the responsibility on to all the counties and they are not only expected to pay their fair share,but other counties fair share also.As there is no cap on the property tax,they expect those counties with no cap to pay for the counties who do have a cap.The average across the state is $48, but Pinal County is paying $71.Gila County is paying $119 per capita.They have worked for the last 4 years with the government with promises of relief to no avail.They are having a meeting tomorrow night at the JP court in the county complex.She would like everyone to pick up a packet and call the governor and state legislatures to advise them that Pinal County cannot afford to subsidize health care for the State of Arizona.They have absorbed approximately $500,000 per year and it is almost up to $3,000,000 now.They cannot absorb any more.They are not listening to the supervisors,they need the citizens to start calling in. CITY MANAGER'S REPORT City Manager Curtis Shook briefed the council on the Triax Cable renegotiations and the meetings being held by the cable committee.The city is consulting its citizens for comments on the services that have been provided and on the future cable needs.The committee has started having meetings and the next meeting will be on June 11 at 7 p.m.in the City Council Chambers.A representative of Triax will be at that meeting to make a presentation on their future plans here.Other meetings are scheduled for June 18 and June 25 at the same time and place.He encouraged council and any REGULAR MEETING OF THE CITY COUNCIL JUNE 3,1997 PAGE 3 OF 20 of the public to come to the meetings if they have any comments and concerns. CONSENT AGENDA APPOINTMENTS TO SUPERSTITION MOUNTAINS COMMUNITY FACILITIES DISTRICT NO.1 BOARD OF DIRECTORS )City Manager Curtis Shook briefed the council on this item.State law requires the political subdivision of the community in which a community facility district is formed to be the appointive body for their board.They have been short two members for several months.These appointments would bring the board up to its customary level and would ensure the ability to meet quorums.This is not a favorite board and it has been difficult to find qualified people for the board:the two people seeking appointment are interested in serving on the board. Mayor Coleman opened the item to questions or discussion by the council.There being no discussion,he called for a motion. Councilmember Surra MOVED THAT PAUL PERKINS AND MICHAEL MCNULTY BE APPOINTED TO THE SUPERSTITION MOUNTAINS COMMUNITY FACILITIES DISTRICT BOARD OF DIRECTORS FOR TERMS TO EXPIRE ON JULY 7,1998. Councilmember Urich SECONDED THE MOTION. VOTE:Unanimous. The motion carried. PUBLIC HEARINGS RECONSIDERATION OF ORDINANCE NO.989 )Associate Planner Rudy Esquivias briefed the council on this item.This is to rezone the property from CR-5 multi -family zoning to CR-3/PD conventional homes subdivision.This was originally heard on April 15 with recommended stipulations from the Planning & Zoning Commission.The council approved it without the stipulations.On May 6 council voted to reconsider the ordinance adoption.The purpose is to determine whether stipulations should be added to the ordinance to accomodate the developer's original request,or others of the council's liking.He discussed the four options given to the council in their packet.Canterbury Homes is requesting homes with lots as small as 4,950 sq.ft.,45'minimium lot widths,20'front and rear yards and 3'and 7'on the sideyards.The commission recommended 5,400 sq.ft.lots,54'widths,20'front and rear and 10'on the sides.The subdivision is for approximately 138 homes on almost 38 REGULAR MEETING OF THE CITY COUNCIL JUNE 3,1997 PAGE 4 OF 20 acres,with the 10 smallest lots being 4,950 sq.ft.,the average lot being 6,600 sq.ft.and the largest lots being between 7,000 and 8,000 sq.ft.,of which there are 38. Mayor Coleman asked if the updated list of 140 lots is correct. Associate Planner Rudy Esquivias stated that was correct. Mr.Rex Ross,Canterbury Communities,10201 S.51st Street,Phoenix,addressed the council.He stated this had been seen by most of them a couple of times and rather than go through the whole project again,he would answer any questions they had.He wanted to clarify that the two lots that were added were done after the final street layout was completed and they realized they had more space,so they added two of the larger lots,and one of those may be lost in final design. Councilmember Durbala asked if the tot lot was going to be the open space for the park area. Mr.Rex Ross stated the turf area has a combination of open space with turf and natural desert vegetation.It is for open space with a passive recreational area. Councilmember Durbala asked since they had two additional lots not originally planned for,could one of those lots be turned into a half basketball court.He thought with the youth moving into the community it might be a good selling point. Mr.Rex Ross stated it was something they could look at;it was not something they had envisioned at this point based on the target market. Councilmember Durbala stated the council has envisioned new developers putting in recreational equipment such as tot lots or small half -courts.Developers are doing it in other cities. He asked if it would be a problem to do it that way. Mr.Rex Ross stated he would like to say they would love to do something but they have experienced some conflicts with active recreational facilities and seem to do better with the passive recreational facilities.There has to be enough space in proximity to the active facilities,and they have to be careful about placing them by any major roads.In this plan they believe passive recreational facilities like barbeque units,picnic tables and pedestrian trails would be better.He added the others would be something they would be willing to look at. REGULAR MEETING OF THE CITY COUNCIL JUNE 3,1997 PAGE 5 OF 20 Councilmember McClain asked if they had considered changing their lot size after the planning and zoning meeting. Mr.Rex Ross said they had.The larger sized lots are 2 to 1 more than the smaller lots. Councilmember McClain stated if two of the small lots were eliminated,you could add almost 500 sq.ft.to 20 of the small lots,bringing them all up to just about the standard that planning and zoning wanted. Mr.Rex Ross stated if you take all the lots in the community the average lot area is 7,124 sq.ft.The density point is lower than all the developments around them.They use a cluster development design and then provide a greater common area around them.They believe that is good for the community and the residents,and people seem to like it. Councilmember McClain stated they were specifically asked about the small lots before by council and planning and zoning. Councilmember Eck asked what the percentage of open space is for the community. Mr.Rex Ross stated there is 6.5 acres of open space for the 37 -acre project,which is about 16-17%. Councilmember Eck asked how much of that was usable for barbeque areas or playgrounds and such. Mr.Rex Ross stated probably the bulk of it.There are buffers between existing properties and land uses where they would not recommend putting anything into those.The larger areas represent at least two-thirds of the open space. City Manager Curtis Shook asked Mr. Ross if he had brought a plat with him. Mr.Rex Ross stated he had.He then showed the council the current plat they are working on.He briefed the council on the open spaces for the community. City Manager Curtis Shook asked if he had an acreage for the actual usable recreational space. Mr.Rex Ross stated he is not sure what they meant.He stated the portion in the retention basins adds up to 2.5 REGULAR MEETING OF THE CITY COUNCIL JUNE 3,1997 PAGE 6 OF 20 acres.The rest of the 4 acres are in the buffer areas.The term "high and dry usable open space"is confusing to him.They try to make retention basins much more usable,attractive and inviting in their communities.They may fill up in rainstorms,but they are required to be drained dry in 2 days,and they are recreational areas during the times when they are not retaining water. Councilmember Durbala asked if they were planning on putting in a tot lot or anything. Mr.Rex Ross stated no facilities beyond those attracting passive use have been planned.They are concerned about someone in the area or near the area objecting to anything else.They had meetings with owners in neighboring properties and no one had any complaints on the project,just some questions on wall heights and such and those items were discussed with the people concerned about them and resolved to their satisfaction.Some people had expressed their concerns about certain recreational land uses that could become a nuisance to them. Councilmember Durbala stated the people with children in their homes might like to have a place for their children to go rather than running up and down the streets or in between the buffer walls. Mr.Rex Ross stated that was possible.He stated they cannot make a guess as to who is going to be there and what they are going to like.He added they have done them in the past and they have backfired.They complain either they do not use it or it attracts people from outside the neighborhood. Mayor Coleman stated it appears from the changes on the plat that they have lengthened the streets and taken the large lots off of the cul-de-sacs. Mr.Rex Ross gave them an analysis between the two plats on the street changes.He stated they added open space on the north from the first plan,and added buffering in another area. Councilmember Insalaco stated it appeared they took away a useable area and gave more buffer space. Mr.Rex Ross stated it is actually a larger area,i t looks smaller because the drawing is done to a different scale. Councilmember Insalaco stated it may be larger in one concentrated spot instead of having 2 or 3 nice sized ones. REGULAR MEETING OF THE CITY COUNCIL JUNE 3,1997 PAGE 7 OF 20 Mr.Rex Ross stated he understood. Originally this backed up to walls and could create a nuisance area.They changed it to make it easier to regulate and maintain. Councilmember McClain asked if the property had a drainage problem on it. Mr.Rex Ross stated that it had a couple of substantial drainage problems on it.The water comes from across Apache Trail and Thunderbird and then comes south of the Holiday Inn Express and sheet flows across the subdivision.It was receiving unguided water from upstream developments and from Broadway Road.The adjacent development also has a problem.With this development,they are hoping to ease the drainage problem for their own development and the adjacent one. Councilmember McClain asked what percentage of the property was the city requiring for water retention. City Engineer Gordon Grandy stated it does not involve percentages,it is based on the total area and the total amount of impervious surface using the normal rainfall for the area,with the volume being spread over the whole area to dictate the size of the retention. Councilmember McClain asked if it had been calculated for this property. City Engineer Gordon Grandy stated it had not.They are not at that stage yet.This is their engineer's best guess;until it is reviewed by his office he cannot agree or disagree with it. Mr.Rex Ross stated his associate Mike Curry was there and he might be able to elaborate more on the retention area if needed. Mr.Mike Curry stated the area that is turfed in retention on the map has actually been calculated,and that is the 2.5 acres.They do not have the area surrounding the retention area calculated,but he estimated it to be an additional acre surrounding the retention area.He added regarding the recreational element,the concern was because they had so much interaction with the neighboring properties,they do not want to commit to the activities.They do not object to putting them in there;this should be brought up at the plat level.They have had some activity with the neighbors and they do not want to commit to something they may object to.They will revisit with them before the plat to see what can be added. REGULAR MEETING OF THE CITY COUNCIL JUNE 3,1997 PAGE 8 OF 20 Councilmember Eck asked if that meant they would get the areas,and if the kids in that subdivision would have a place to go play. Mr.Mike Curry stated if the issue is not addressed here,the city can require it at the plat stage.They will consult with the neighbors to put in what everyone feels is appropriate and the council is not waiving the right to enforce it,it would be done at the next stage. City Manager Curtis Shook stated what is in front of them is the rezoning:stipulations could be added to the platting stage this evening if council desires.This goes back to planning and zoning for the platting,and they come back to council with a recommendation. Councilmember Durbala asked if under stipulation 5 the council could request tot lots,basketball courts or recreation areas. City Manager Curtis Shook stated they should say that they rezone with the understanding that there may be lots less than the required 7,000 sq.ft.but there will be negotiation on the amenities in the planned development that will be determined during the platting stage. Mayor Coleman opened the public hearing on the item.There being no one wishing to speak,he closed the public hearing and asked for any further discussion by the council.There being no further discussion,he called for a motion. Councilmember Surra MOVED THAT ORDINANCE NO.989 BE AMENDED WITH THE FOLLOWING STIPULATIONS:THAT A PRELIMINARY PLAT MAY BE SUBMITTED WITH LOT SIZE,WIDTH MINIMUM,SETBACKS,WALL HEIGHTS THAT DIFFER FROM OUR BASE ZONING,BUT THAT SUCH SUBMISSIONS WILL BE SUBJECT TO APPROVAL BY THE COUNCIL AND MAY CONTAIN ADDITIONAL STIPULATIONS AS A CONDITION OF PLAT APPROVAL. Councilmember Urich SECONDED THE MOTION. VOTE:Unanimous. The motion carried. PROPOSED ORDINANCE NO.992/REZONING CASE PZ-21-96/CORTEZ RANCH REGULAR MEETING OF THE CITY COUNCIL JUNE 3,1997 PAGE 9 OF 20 )Associate Planner Rudy Esquivias briefed the council on this item.This is to rezone an 80 -acre property at the northwest corner of Cortez and Baseline.The north 40 acres are being proposed for CR-5/PD conventional single family homes or multi -family type structures zoning.The south 40 acres is proposed for CR-3/PD conventional single family homes subdivision zoning.It is presently zoned GR general rural.They have a preliminary plat for the south acreage but not the north. The planning and zoning stipulations basically cover the north 40 acres.The south 40 acres is a proposed mixed lot subdivision with lots as small as 4,950 sq.ft with 45'minimum width,20'front/back setbacks and 5'side setbacks. Under the general plan,most of the property is high density designation for the north half,with the southwest corner being industrial.The proposed rezoning is less intense than the other designations.There are two lot sizes,4,950 sq.ft.with 45'width or 6,600 sq.ft.with 60'width,with the breakdown 2 to 1 in favor of the smaller lots.The Planning & Zoning Commission voted in favor of the rezoning 6-0-1 with one member abstaining. They also voted in favor of the stipulations by the developer.The Planning Division concurs with the commission.He stated there is a concurrent preliminary plat which will require a separate motion. Mr.Perry Mathis,Vice President of Presley Homes of Tempe,addressed the council.He requested to speak on the rezoning and preliminary plat at one time,and asked Rudy to make his statements on the preliminary plat at this time. Associate Planner Rudy Esquivias briefed the council on the preliminary plat.He stated it is approximately 177 homes on 40 gross acres to be named Cortez Ranch.The plat was postponed from an earlier meeting due to the discovery of a large drainage issue on the west side of the property and it has been revised.They have added a 100' wide drainage channel on the west side.The Planning & Zoning Commission had recommended approval.There was some public concern over the small lots at the first meeting,but none were brought up at the second.The revised plan also incorporates amenities and open space areas that the council has expressed a desire to see.He then stated the stipulations from planning and zoning.The Planning Division also added some stipulations.They believe the developer's plan will meet the amenities requirements. Mr.Perry Mathis described the area around the development.He stated the plat evolved from talking to different divisions in the city,plus having the drainage issue.He then briefed the council on the drainage issue,stating the water should come through at 2300 cubic ft.per second in a 100 year rain. Mayor Coleman asked why they proposed no fences between the backyards and the drainage area. REGULAR MEETING OF THE CITY COUNCIL JUNE 3,1997 PAGE 10 OF 20 Mr.Perry Mathis stated he would address that when he brought up the site plan.They attempted to address the situation and make it a positive element.He then showed the council the site plan and briefed them on it.They are going to convey a large amount of water through the property onto state land during large storms,otherwise it would handle a much lower amount of water.They will have lot walls all along the drainage area.They will have a linear park system throughout the property, and they have more than doubled the usable open space area required by Parks & Recreation.They will be putting a second ramada in the retention basin for people to get the fullest benefit from the area when it is not retaining water from a major storm.The retention basin will drain off into the drainage area to dry quickly.The open space required for this development is 10%,they have 15%.They doubled the requirement for high and dry open space.They have a pedestrian trail system throughout the project.They are currently designing their house plans now and he showed them the ones available at this time,which were for the smaller houses.They will have 16 different house styles along with the different colors and tiles used.They are concerned with the revegetation in the drainage area.The homeowners will be asked to maintain this and it is not an easy job.They feel revegetation will cause things to snag in the area,making it difficult to keep clean.The easiest way to maintain them is to scrape them with a blade,which would damage any vegetation.The city engineer has given them permission to have bank protection on their housing side to prevent erosion.He added the insurance and maintenance for the homeowners for all the recreational areas will mean a hefty fee for them.They do not want to add to it by making it harder for them to clean the drainage area.He stated they do quality construction that lasts for a long time. drainange channel will actually be. graded out dirt with some happens to that dirt when as it is right now. bank protection it is dry. Councilmember Surra asked what the Mr.Perry Mathis stated it would be on his subdivision's side. Councilmember Surra asked what Mr.Perry Mathis stated it would be Councilmember Durbala asked if there was a way to put a half basketball court in the community. Mr.Perry Mathis stated they have looked at the balance and who they believe they will be selling to,which is younger families,so they opted for a tot lot with play structures plus the retention areas for soccer or other games that older kids can play,with the ramadas for shade. REGULAR MEETING OF THE CITY COUNCIL JUNE 3,1997 PAGE 11 OF 20 had two tot lots. tot lot and two ramadas. had any barbeque grills. verbally committed to barbeque grills. been talked about. Councilmember Durbala asked if they Mr.Perry Mathis stated they had one Councilmember Durbala asked if he Mr.Perry Mathis stated he had not Councilmember Durbala stated it had Mr.Perry Mathis stated they are thinking about grills.He added it ups the insurance by quite a bit.The ramadas have a way of burning down. Councilmember Durbala stated there would be children down there and it is a long way from the closest park.He added a half basketball court would be very nice. Mr.Perry Mathis stated they have doubled the open space and more than overkilled the amount of amenities. Councilmember Eck stated he had to agree with Councilmember Durbala in that there is a lot of open space but it is very long and narrow.He believes there may be a couple of places where they could create a bigger area,like near lots 6 and 7.The ramada looks small and a park -like area could be created.Another possibility was near lots 125 and 126. Mr.Perry Mathis stated the retention area at lots 6 and 7 will be turfed and should be a great place for kids to play in.He thinks it cannot be improved.He added the other area was made linear to create pedestrian flow through it.It allows people to walk in the area without having to walk on the streets.He reiterated it is more than double what Parks & Recreation asked for and is required of them. Coucncilmember Surra stated the retention area at the high school is used regularly and it seems the kids do play soccer and other things:she is sure it will draw the kids from the area. Councilmember Insalaco stated he liked this idea very much.Compared to what he has seen from the developments brought in during the last three months,he likes this development and he likes their attitude. REGULAR MEETING OF THE CITY COUNCIL JUNE 3,1997 PAGE 12 OF 20 Councilmember Eck asked if the drainage canal could have some kind of vegetation in the upper portion. Mr.Perry Mathis stated they are not opposed to installing that,but he is opposed to the homeowners having to maintain it.He believes this should be city -maintained,and that the 170 homeowners should not be having to pay each month for this to be maintained. Councilmember Eck stated he did not understand the maintenance.He is talking about creosote bushes and the like. Mr.Perry Mathis stated the problem is these have to be maintained with a bulldozer.When there is a storm,all kinds of debris get into them. Councilmember Eck stated he understood that,and asked how deep the drainage area is going to be. Mr.Perry Mathis stated it is 3' deep;it slopes down with a "V"in the middle,which is about 80'of the 100' section. Councilmember Eck stated he thought the higher portion which is more visible could have something on it. Mr.Perry Mathis stated they would be doing bank protection on their slope. Councilmember Eck asked him what he meant by bank protection. Mr.Perry Mathis stated either rip- wrap,a rock mesh on it or gunite lining to prevent erosion;it is not something you could plant. hearing on Item 10A,the rezoning, being no one wishing to speak,he further discussion by the council. Mayor Coleman opened the public and Item 10B,the preliminary plat.There closed the public hearing and called for any Councilmember Durbala MOVED THAT ORDINANCE NO.992 BE READ BY TITLE ONLY AND THE READING OF THE ENTIRE ORDINANCE BE WAIVED. Councilmember Surra SECONDED THE MOTION. VOTE:Unanimous. REGULAR MEETING OF THE CITY COUNCIL JUNE 3,1997 PAGE 13 OF 20 The motion carried. City Clerk Kathy Connelly read Ordinance No.992 by title only. Councilmember Durbala MOVED THAT ORDINANCE NO.992,AS READ BY THE CITY CLERK,BE APPROVED AND ADOPTED. Councilmember Insalaco SECONDED THE MOTION. VOTE:Unanimous. The motion carried. PROPOSED RESOLUTION NO.97-14/CASE SD-97-02/CORTEZ RANCH ) ) basketball court or ramada could be put in. council may want to discuss the concept open with a large area for ball playing. pedestrian and passive use orientation. land is what they had envisioned for thi linear or open. design. Councilmember Durbala asked if a City Manager Curtis Shook stated of a linear park versus one that is The linear park allows for Council needs to decide if the park s development;whether they want Mayor Coleman stated he liked the Councilmember Surra agreed,stating it appears to combine the best of each for the area they have to use. Councilmember Durbala stated he likes the design but he does not feel they are offering any type of recreation for these children. Councilmember Surra stated an open playing area in the retention area will make it possible for creative children to have fun. Councilmember Eck asked if it was going to have turf. Councilmember Surra stated that is part of the preliminary plat. REGULAR MEETING OF THE CITY COUNCIL JUNE 3,1997 PAGE 14 OF 20 Councilmember Eck stated he has seen a lot of dry turf in Apache Junction. City Manager Curtis Shook asked what the approximate dimensions of the south turfed area would be. Mr.Perry Mathis stated 120'X 220'. City Engineer Gordon Grandy stated since this will be owned by a homeowners'association,they can make improvements to this as they see fit. Mayor Coleman stated they might want to consider having a city park on the south side rather than trying to have the developer put one it at the homeowners'expense. Councilmember Durbala MOVED THAT RESOLUTION NO.97-14,A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA,APPROVING A PRELIMINARY SUBDIVISION PLAT,CASE SD -97-02,FOR CORTEZ RANCH SUBDIVISION,BY VITAL LIVING INTERNATIONAL,INC., BE APPROVED. Councilmember Surra SECONDED THE MOTION. VOTE:Unanimous. The motion carried. OLD BUSINESS. None. NEW BUSINESS. NOMINATION AND SELECTION OF VICE MAYOR ) )Mayor Coleman stated it is required that a vice mayor be selected from the council members.He believes availability,experience and the belief by the members of the council that they would be represented well should be considered when making the nomination.He has had interest expressed by several members of the council and he believes he could support just about anyone on the council in that position.He called for a motion to open the nominations. Councilmember Insalaco stated he wanted to nominate someone. REGULAR MEETING OF THE CITY COUNCIL JUNE 3,1997 PAGE 15 OF 20 be made to open the nominations. THE NOMINATIONS. MOTION. VOTE:Unanimous. The motion carried. were now in order for vice mayor. Surra for vice mayor. any other nominations. Durbala. any other nominations. Mayor Coleman stated a motion must Councilmember Insalaco MOVED TO OPEN Councilmember Surra SECONDED THE Mayor Colemman stated nominations Councilmember Urich nominated Anne Mayor Coleman asked if there were Councilmember Insalaco nominated Joe Mayor Coleman asked if there were Councilmember Eck nominated all three on a part time basis,each serving one third of the term. Mayor Coleman stated the ordinance does not have a set term for the position,they serve at the pleasure of the council. City Clerk Kathy Connelly stated that was correct.There is no amount of time specified. Mayor Coleman stated he had entertained that thought,doing it on a rotating basis.It is done in other communities where the councilmember serves for 8 months. City Clerk Kathy Connelly stated she only had two nominated so far,and asked who the third one was. Councilmember Eck stated the third would be Carol Urich. REGULAR MEETING OF THE CITY COUNCIL JUNE 3,1997 PAGE 16 OF 20 Mayor Coleman asked if there were any other nominations.He asked the city clerk if they would be voted on in order of nomination. City Clerk Kathy Connelly stated that was correct. Mayor Coleman and City Clerk Kathy Connelly discussed the voting order of the nominations.It was determined the nomination for Councilmember Surra would go first followed by Councilmember Durbala and then issue of the rotating basis for vice mayor from the senior council members. Mayor Coleman asked three more times if there were any other nominations.He declared the nominations closed with no further nominations and called for a motion to close the nominations. Councilmember Surra MOVED TO CLOSE THE NOMINATIONS. Councilmember Durbala SECONDED THE MOTION. VOTE:Unanimous. The motion carried. Mayor Coleman stated they would take the nominations in order. City Clerk Kathy Connelly stated this would be a roll call vote on the nomination of Councilmember Surra as vice mayor. VOTE:5-2 (Councilmembers Eck and Insalaco voted in opposition.) The motion carried. City Clerk Kathy Connelly stated under Robert's Rules there is no need to go further unless the council wanted to do so. DESIGNATION OF CITY COUNCIL CHECK SIGNATORIES )City Clerk Kathy Connelly briefed the council on this item.The auditors require this to be done publicly and that there be a partnership between the city clerk and a member of the council REGULAR MEETING OF THE CITY COUNCIL JUNE 3,1997 PAGE 17 OF 20 to sign the checks.In the past it has usually been the mayor and the vice mayor and/or another council member. Councilmember Durbala MOVED THAT VICE MAYOR SURRA BE DESIGNATED AS A CHECK SIGNER IN ADDITION TO THE CITY CLERK AND THE MAYOR. Councilmember Insalaco SECONDED THE MOTION. VOTE:Unanimous. The motion carried. CONSIDERATION AND POSSIBLE APPROVAL OF REQUEST FROM APACHE JUNCTION MAIN STREET FOR FUNDS TO BE USED FOR IMPROVING MAIN STREET ) )City Manager Curtis Shook briefed the council on this item.This is for matching $20.000 in state funds for services in the form of architectural design,landscaping and planning for the Main Street Program for the Main Street area.A team from California and Arizona are coming in to meet with store owners and the public to form a common concept for a basis for the future.He recommends approval. discussion by the council. presentation was given last night. Mayor Coleman opened the item to Vice Mayor Surra stated a nice Councilmember Durbala MOVED THAT WE ALLOCATE FUNDS IN THE AMOUNT OF $20,000 AS MATCHING FUNDS FOR THE STATE MAIN STREET PROGRAM FOR ARCHITECTURAL AND LANDSCAPING DESIGN DRAWINGS TO BE USED AS A BASIS FOR FUTURE CAPITAL IMPROVEMENTS ALONG MAIN STREET (APACHE TRAIL). Vice Mayor Surra SECONDED THE MOTION. VOTE:Unanimous. The motion carried. COUNCIL DIRECTION TO STAFF ON PROPOSED LEGISLATION OR ACTION None. SELECTION OF MEETING DATES,TIMES,LOCATIONS,AND PURPOSES REGULAR MEETING OF THE CITY COUNCIL JUNE 3,1997 PAGE 18 OF 20 Vice Mayor Surra MOVED THAT AN EXECUTIVE SESSION AT 6:00 P.M.,AND A WORK SESSION AT 7:00 P.M.,BE HELD ON MONDAY,JUNE 16,1997,IN THE CITY COUNCIL CONFERENCE ROOM AND CITY COUNCIL CHAMBERS RESPECTIVELY;AND THAT AN EXECUTIVE SESSION AT 6:00 P.M.BE HELD ON TUESDAY,JUNE 17,1997,IN THE CITY COUNCIL CONFERENCE ROOM. Councilmember Urich SECONDED THE MOTION. VOTE:Unanimous. The motion carried. INFORMATION AND REPORTS Mayor Coleman reminded them that they have the work session tomorrow evening with Jack De Bolske at 7:00 p.m.for council orientation.The city will be the first session since he has announced his retirement after 40 years with the League of Arizona Cities and Towns,and his successor will be Cathy Connolly from over at the League. ADJOURNMENT )Mayor Coleman adjourned the meeting at 9:18 p.m. Consent Agenda Items are as follows: 1.Acceptance of agenda. 2.Acceptance of Minutes of Regular Meeting of May 20,1997. 3.Recognition of Outstanding Service to the Community by City Employees. 4.Approval for Settlement Agreement in Litigation known as Arcaro v.City of Apache Junction.(Postponed from 4/15/97,5/06/97 and 5/20/97 meetings.) 5.Approval of Intergovernmental Agreement with State of Arizona Department of Public Safety for mutual Aid in Law Enforcement Statewide Gang Task Force for 1997-98. 6.Appointments to Superstition Mountains Community Facilities District No. 1 Board of Directors. ACCEPTED THIS DAY OF ,1997,BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA. REGULAR MEETING OF THE CITY COUNCIL JUNE 3,1997 PAGE 19 OF 20 SIGNED AND ATTESTED TO THIS 17TH DAY OF JUNE ATTEST: City Clerk Mayor CITY COUNCIL MINUTES CERTIFICATION ,1997. I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the City Council of the City of Apache Junction,Arizona,held on the 3rd day of June,1997.I further certify that the meeting was duly called and held and that a quorum was present. Dated this 9th day of June,1997. KATHLEEN CONNEL City Clerk REGULAR MEETING OF THE CITY COUNCIL JUNENL31997 PAGE 20 OF 20