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HomeMy WebLinkAbout1997-10-21 City Council Regular MinutesCITY COUNCIL REGULAR MEETING OCTOBER 21,1997 The regular meeting of the City Council of the City of Apache Junction, Arizona,was held on October 21,1997,at the Apache Junction City Council Chambers pursuant to the notice required by law. CALL TO ORDER Mayor Coleman called the meeting to order at 7:00 p.m. INVOCATION Councilmember Durbala gave the Invocation. PLEDGE OF ALLEGIANCE Councilmember Urich led the Pledge of Allegiance. ROLL CALL Councilmembers Present:Mayor Coleman Vice Mayor Surra Councilmember Eck Councilmember Urich Councilmember Insalaco Councilmember McClain Councilmember Durbala Staff Present: Others Present: City Manager Curtis Shook Asst.City Manager George Hoffman City Clerk Kathleen Connelly City Attorney Joel Stern City Engineer Gordon Grandy Public Works Director Doug Dobson Development Services Director Larry Harmer Associate Planner Rudy Esquivias Long Range Planner Kate Morris City Manager Assistant Michael Munroe Public Safety Lieutenant Brian Duncan Public Safety Sergeant Robert Haywood ACCEPTANCE OF CONSENT AGENDA ) )Vice Mayor Surra MOVED THAT THE CONSENT AGENDA BE ACCEPTED AS PRESENTED WITH THE EXCEPTION OF ITEM 3 UNDER REGULAR MEETING OF THE CITY COUNCIL OCTOBER 21,1997 PAGE 1 OF 20 LETTER D,MOVING THAT THIRD ITEM TO APPEAR DIRECTLY AFTER THE CITY MANAGER'S REPORT;AND THAT WE RECOGNIZE THE OUTSTANDING SERVICE TO THE COMMUNITY BY THE FOLLOWING CITY EMPLOYEES:PARKS AND RECREATION DEPARTMENT;DIRECTOR JEFF BELL;PARKS MAINTENANCE COORDINATOR GREG HANLEY;PARKS MAINTENANCE WORKER JIM WALL;RECREATION LEADER JAY REYNOLDS;PUBLIC WORKS DEPARTMENT;SENIOR CUSTODIAN CATHY PARSLEY;CUSTODIANS JOANNE BELYS AND JOYCE BRADSHAW;PUBLIC WORKS MAINTENANCE WORKER II LOUIS AVILA;PUBLIC WORKS MAINTENANCE WORKERS I MIKE CASILLAS,MEL MORRIS,JIM RUSK,MARTIN SHEEN AND FRANK SUBIA;AND THAT THE CHANGE IN DEALERSHIP FROM SANDERSON FORD TO BERGE FORD FOR PURCHASE OF FORD TAURUS FOR CITY MANAGER'S USE BE RATIFIED AND APPROVED. Councilmember Urich SECONDED THE MOTION. VOTE:Unanimous. The motion carried. AWARDS,PRESENTATIONS AND COMMUNICATIONS City Manager Curtis Shook announced that Mr.Mark Brodeur,the head of the Urban Design Studio,was in attendance to give a presentation on the Main Street Design project. Mr.Mark Brodeur addressed the council.He briefed the council on the development of the vision statement for Apache Trail to the year 2020, including interviews,survey responses,and the vision language which will be used to develop vision objectives and the vision poster. Councilmember Durbala asked if this would be used in conjunction with the general plan. Development Services Director Larry Harmer stated it would be used as a specific area plan. Councilmember Durbala asked if this would be used with the redevelopment district. Development Services Director Larry Harmer stated it would. City Manager Curtis Shook stated this would give them a strategic plan to be able to apply for grants,take advantage of redevelopment monies and show backers or propective businesses that might locate in the central business district of the city that it does have a plan and is in accordance with it. CALL TO THE PUBLIC REGULAR MEETING OF THE CITY COUNCIL OCTOBER 21,1997 PAGE 2 OF 20 Mr.Brad Dugas of Allied Waste,7201 E.Camelback Rd.,Suite #375,Scottsdale, addressed the council regarding the proposed environmental impact study.He stated Allied is agreeable to providing some funding assistance to defray costs of the study.However,he added most of the elements of the study must be addressed by Allied in subsequent permitting efforts,which Allied would pay for at that time.One of them,the demographic study,has already been completed by the State Land Department prior to the sale of the land to Allied.He proposed another option of sending the issue back to the planning and zoning commission with no further environmental studies and asking them to make their recommendation on the zoning,enabling Allied to pay for all the studies instead of the city.He warned the council that the ability to modify or continue to hold the minimum restriction on the existing facility is being seriously compromised due to the length of time spent on this issue.He requested action be taken on the issue by council without too much more delay. Mr.Dale Head,2774 S.Mariposa Rd.,Apache Junction,addressed the council regarding the Cimmarron Subdivision and the landfill.He advised he had 96% of the neighbors on Mariposa sign a petition asking for dust control on the Cimmarron project.He touched on the history of Weekes Wash regarding the lawsuit with John Harambasic.He believes the subsequent landowners in this subdivision should be advised of the wash before they buy into the subdivision,as there could be pending legal action by him to alleviate the problem.He suggested cement step-downs to improve the wash or large river rocks to prevent vehicles from getting in.He commented the problem needed to be addressed now.He then questioned why the people of Apache Junction should foot the bill for a development impact study of a private company.He believes the company should be responsible for the bill.He finished by commending Councilmember McClain for attending the planning and zoning meetings,and deploring the councilmembers who did not attend.He complained about the vice mayor stating in the paper about there not being enough time to attend the meetings due to the amount of issues being considered. Mrs.Mary Warga,2905 W.Foothill St.,Apache Junction,addressed the council regarding the development impact study on Allied Waste.She urged the city council to deny awarding the contract to URS Greiner,as some of their employees promoted the landfill as the site for the southeast regional landfill site,they have worked on other Allied Waste landfills in the past, they are not registered with the Arizona State Technical Registration Board, and ADEQ and the state procurement office are still looking for registrations from them at this time.She resented the attitude of many city employees to let ADEQ do the job.She commented she has asked to see a copy of the bid notification in the newspapers and has yet to see it.She requested an independent study be done and not to let Allied pay for any of the costs, stating that the study would then say what Allied wanted it to.She again requested council to deny or delay approving the contract tonight until all the questions have been answered. CITY MANAGER'S REPORT REGULAR MEETING OF THE CITY COUNCIL OCTOBER 21,1997 PAGE 3 OF 20 City Manager Curtis Shook advised the council the cable survey response had approximately 16%returned for a sampling.The cable committee and staff will go through the responses and will issue a report on the citizen input regarding extending the franchise of Triax Cable and the future telecommunications needs of the city. CONSENT AGENDA AWARD OF BID FOR CONFERENCE CENTER FURNITURE )City Clerk Kathy Connelly briefed the council on the item.The purpose of the furniture is to provide the city with a variety of needs:employee training;staff meetings;other meetings unsuitable for smaller rooms and council executive sessions.It required durable furniture that was not trendy.The chair selection was made after employees were given the opportunity to test them for comfort and they were required to give ergonomic support,which is recommended by worker's compensation.The chairs are under state bid contract for $246.72 each,and they are normally $605 each.Thirty chairs are proposed.The tables are from Vecta and are multi -functional.They can be folded down and moved easily, reducing the risk of injury to employees.They are wheelchair accessible. These tables met all the needs and were the lowest bid at approximately $8,200. Councilmember Durbala stated he has a problem with the tables running almost $535 each for basic,laminated tables.He believes they can find tables cheaper than that. City Clerk Kathy Connelly stated the cheaper tables do not provide the amount of safety to the employees when folding them or have modesty panels.The Vecta tables also have a means of accomodating computer wiring under the top of the table.She added there are less expensive tables out there,but they will not provide the safety or long term use that these tables will provide.She commented she always looks at the economy and initial purpose versus the long term use. Vice Mayor Surra MOVED THAT THE BID FOR PURCHASE FOR CITY CONFERENCE CENTER FURNITURE BE AWARDED TO WALSH BROS.TO INCLUDE UNITED ALTURA CHAIRS FROM THE STATE BID LIST AND VECTA TABLES IN THE TOTAL AMOUNT OF $16,718.76 FOR ALL PIECES. Councilmember Eck SECONDED THE MOTION. VOTE:Unanimous. The motion carried. REGULAR MEETING OF THE CITY COUNCIL OCTOBER 21,1997 PAGE 4 OF 20 PUBLIC HEARINGS LIQUOR LICENSE FOR SUNDANCE RESTAURANT )City Clerk Kathy Connelly briefed the council on the item.She stated the application has been recommended for approval by the fire district,police department and the planning department. The fire district had found some violations,but ownership is working on them. The applicant was notified of this meeting. Mr.George Pippett,the owner, stated he built Sundance twenty years ago and is reapplying for the license in his name. Councilmember Durbala asked if the big slope coming off the highway at the entrance was still there. been removed when the new road was put in. Mr.George Pippett stated that had Councilmember Durbala stated the map still shows two exits.He then corrected himself to say that was only the restaurant. Mayor Coleman opened the public hearing on the item.There being no one wishing to speak,he closed the public hearing and reopened the item to council discussion.There being no further discussion,he called for a motion. Councilmember Durbala MOVED THAT THE APPLICATION FOR A NEW LIQUOR LICENSE,SERIES 12,SUBMITTED BY GEORGE MASON PIPPETT FOR SUNDANCE RESTAURANT BE RECOMMENDED FOR APPROVAL TO THE STATE DEPARTMENT OF LIQUOR LICENSES AND CONTROL. Councilmember Insalaco SECONDED THE MOTION. VOTE:Unanimous. The motion carried. PROPOSED ORDINANCE NO.986/PZ-4-96 FOR REZONING FOR IRONWOOD ESTATES )Associate Planner Rudy Esquivias briefed the council on the item.This is for an approximately 210 lot subdivision of conventional homes with 6050 sq.ft.minimum lot sizes.It satisfies the parks & recreation department's requests for amenities and open space.The developers have committed to certain off -site improvements to REGULAR MEETING OF THE CITY COUNCIL OCTOBER 21,1997 PAGE 5 OF 20 mitigate concerns of neighbors in Palmas Del Sol East.They will complete the sidewalk on 36th Avenue from the Casa Blanca East Park across the north frontage of the Casa Blanca West Mobile Park to their entrance at Ironwood. They have committed to putting in the street lights from Ironwood to their entrance.There are numerous stipulatons from staff and the planning and zoning commission to mitigate any problems,including an 8'wall between the subdivision and Palmas Del Sol East.The proposed rezoning is for this subdivision only,the present zoning calls for light industrial.The residents of Palmas Del Sol have one more concern regarding the speed of traffic on 36th Avenue.The city engineer stated this would be classified a residential street which have a speed limit of 25 mph.He then went over the site plan,stating they have added another open space area for recreational use which has caused two lots to fall slightly below the minimum lot size.In one instance,he has recommended skewing the lot line with a lot next to it to make up the difference.In the other he suggested pushing it into the lot next to it and moving the others over which would make up that difference. The planning and zoning commission unanimously recommended approval for the rezoning and the preliminary plat. Councilmember Insalaco asked about two of the streets being long straightaways.He asked if stop signs would be put in or some other means of traffic control. Associate Planner Rudy Esquivias stated the streets are narrow and it is the city engineer's opinion that with cars parked on the side it will deter racing down the street.He added there will be stop signs at the corners. City Engineer Gordon Grandy stated he did not believe there would be a lot of speeders on the streets as this is a secluded subdivision.There will not be a lot of through community traffic. He added stop signs are not used to control speeders,but to control right-of- way.He suggested the builder include some features to slow traffic,such as a median,flare outs or other physical features. Councilmember Insalaco stated he would rather see that than a stop sign. Councilmember Eck asked if there would be a maximum of 40% lot coverage. Associate Planner Rudy Esquivias stated that is a stipulation of the planning and zoning commission. Councilmember Eck asked if this is the one where they requested 45%. REGULAR MEETING OF THE CITY COUNCIL OCTOBER 21,1997 PAGE 6 OF 20 Associate Planner Rudy Esquivias stated that was correct,but the standard is 40%,which is what the commission voted to keep it at.It was suggested the larger homes be on the larger lots as opposed to the smaller lots. Councilmember Durbala stated he does not like the north boundary wall being 8'high.He thinks it will look like a prison area when someone is driving down the freeway.He would like to see it no more than 6'high. Associate Planner Rudy Esquivias stated the developer has made i t into an 8'wall to mitigate any traffic noise and visual impacts.He added that is an option they can change if they would like to. Councilmember Durbala and Associate Planner Rudy Esquivias discussed the way the stipulation on the height of the wall should be worded. Mayor Coleman asked the spokesman for the applicant to address the council. Mr.Steven Earl,3101 N.Central, Phoenix,representing Stardust Development,Trend Homes and the owners of the property,addressed the council.He thanked the staff of planning, engineering and public works for all of their efforts.The current plan has the support of the planning commission and the neighborhood,the latter having filed a legal protest with the previous plan.This property does not have safe access to Baseline Road,and it has been determined the only access to Baseline Road will be for emergency vehicles.It will not be a paved access. In order to have access from 36th Avenue,they will widen the pavement to the full street width,they will add the curb,gutter and sidewalk (sidewalk will not be all the way on the south side),the well site fence will have to be relocated,street lights will be installed on the south side of the street, landscaping on the south side of the street,culverts will be installed for drainage and the Delaware Street alignment had to be excavated,cleaned up and landscaped.The water loop must come under the freeway to service the property.He added all of these problems would not be a proper site for industrial development.He believes this will be a quality subdivision for year round residents.He added the two lots under the minimum will be refined so that no lot will be under the minimum,and the largest lot will be 12,600 sq.ft.The range of homes is from 1250 sq.ft.to 2266 sq.ft.The housing styles will have ten floor plans with three elevations per floor plan.They will have tile roofs,stucco exterior,and will have brick and tile accents. Air conditioning will be ground mounted,front landscaping must be in within 90 days,and passive and active open spaces are available using 4.56 acres in total.The homes on the eastern boundary will be limited to one story.The neighboring community on the east has requested the 8'wall,which they agreed REGULAR MEETING OF THE CITY COUNCIL OCTOBER 21,1997 PAGE 7 OF 20 to do.He commented they would be happy with the suggestion of the block wall along the freeway being a minimum of 6'and a maximum of 8'.He added all of their homes can fit on the lots with the 40% coverage standard and they are no longer requesting the variance to 45%. Mayor Coleman opened the public hearing on the item. Mr.Phil Weislo,1925 Century Park East,Suite 2400,Los Angeles,addressed the council.He represented the owners of Palmas Del Sol.He acknowledged the work the developers have done in allaying their concerns for the property.He wanted to reiterate their concern that traffic be slowed down on 32nd Avenue. Mayor Coleman closed the public hearing and reopened the item to council discussion. City Engineer Gordon Grandy stated on stipulation number seven,addressing the street light improvement district, it has the word "internal"associated with that.He wanted to go on record to indicate with the addition of the street lights on 36th Avenue,it would be the intent of the engineering department to include 36th Avenue in the improvement district for street lighting of this entire subdivision.He does not know if the resolution would have to be changed,but that would be his department's intent. City Manager Curtis Shook stated he thought that would be a good plan and council should consider it. City Attorney Joel Stern concurred. There was general discussion on how the change should be worded in the resolution. Councilmember Eck asked if the north wall was still going to be 8'. Mayor Coleman stated if he were going to have a home along the freeway he would like to see an 8'wall. Councilmember Eck agreed. Councilmember Durbala was still concerned that it would look like a prison wall. Vice Mayor Surra asked if it was possible to do landscaping on the other side of the wall. REGULAR MEETING OF THE CITY COUNCIL OCTOBER 21,1997 PAGE 8 OF 20 Development Services Director Larry Harmer stated the developer has indicated he has a landscape package specific to the freeway frontage which would include a certain number of trees.These will be placed at the rear of the properties,instead of at the front. Vice Mayor Surra commented that the package would be on the homeowner's side of the wall,rather than the frontage side.The wall is still what would be seen when you come into town. Development Services Director Larry Harmer stated one would then run into a maintenance problem. Councilmember McClain commented the state would maintain that. Councilmember Durbala stated he thought it would look nice with a 6'wall with trees planted behind it.To him,the 8'wall would look like a prison,as if they were trying to block the people in or hide something. Mr.Steven Earl stated that the trees that they are planting in the rear yards are canopy trees.They can grow high above the wall and cascade over the wall so that they can provide a decorative element on the other side of the wall and attract people to buying in the subdivision. Councilmember McClain asked whether the other 8'wall was an obligation they had to have. Mr.Steven Earl stated the 8'wall on the east side was requested by the Palmas Del Sol Subdivision as a buffering element to their project. Vice Mayor Surra stated that bothered her,too,as all of their other restrictions are only 6'between residential lots. Councilmember Durbala believes there was an agreement worked out between the developer and the subdivision and it is one of the reasons the protest was removed.They did not want kids jumping over a 6'wall. Vice Mayor Surra stated that is not an appropriate reason to build an 8'wall. Councilmember Durbala stated it is not,but it is an agreement between the two properties.They have worked hard to develop into good neighbors. REGULAR MEETING OF THE CITY COUNCIL OCTOBER 21,1997 PAGE 9 OF 20 Vice Mayor Surra stated it is not in effect unless council approves it,and it is not part of the negotiations. Mr.Steven Earl stated they have had some experience in erecting 8'walls in subdivisions,and there does not appear to be a serious problem until you start erecting 10'walls.The neighborhoods they have erected them in have been glad to have them when it has been adjacent to an exterior boundary. City Attorney Joel Stern advised the mayor to reopen this to a public hearing for the audience as a point of order. Mayor Coleman reopened the public hearing on the item. Mr.Phil Weislo stated Palmas Del Sol is a seniors retirement community and they were originally terrified at having an all age community next to them.They requested the 8'wall to allay the fears of children jumping the wall to get into the park.They are happy that the developer has agreed to the 8'wall. family member she is offended by that terrified of certain age groups.She there are children all over the place. yard uninvited. Vice Mayor Surra commented that as a kind of attitude,that people are has no walls in her subdivision and Not one of them has ever come into her Councilmember Durbala stated he has 6'walls and he does have neighborhood kids climb his walls to get into his yard.He stated they could be 10'and they could find a way to get over if they wanted to. Councilmember Insalaco agreed. Vice Mayor Surra stated that is her point;if they want to come over,8'will not keep them out. Councilmember Durbala stated since both property owners have agreed to an 8'wall there,he has no problem with it.His concern is the 8'wall along the freeway. Councilmember Eck stated he wanted to be certain that both parties are happy. Councilmember McClain agreed. REGULAR MEETING OF THE CITY COUNCIL OCTOBER 21,1997 PAGE 10 OF 20 City Attorney Joel Stern advised the mayor that this kind of discussion should be reserved for city council discussion,not the public hearing section. Mr.Steven Earl stated he had discussed this with Mr.Phil Weislo and they had agreed to a 7'wall along the freeway and between Palmas Del Sol Subdivision. Mayor Coleman closed the public hearing and asked for any further discussion by the council.There being no further discussion,he called for a motion. Councilmember Durbala MOVED THAT ORDINANCE NO.986 BE READ BY TITLE ONLY AND THE READING OF THE ENTIRE ORDINANCE BE WAIVED. Councilmember Insalaco SECONDED THE MOTION. VOTE:Unanimous. The motion carried. City Clerk Kathy Connelly read Ordinance No.986 by title only. Councilmember Durbala MOVED THAT ORDINANCE NO.986,AS READ BY THE CITY CLERK,BE APPROVED AND ADOPTED WITH THE FOLLOWING AMENDMENTS:UNDER SECTION 1,NUMBER 5,A 7'WALL SHOULD BE ERECTED ADJACENT TO THE PALMAS DEL SOL'S MANUFACTURED HOME PARK;AND A WALL SHALL BE ERECTED 7'IN HEIGHT ALONG THE SITE OF THE NORTH BOUNDARY;AND THAT THE DEVELOPER SHALL CONSTRUCT A SIDEWALK WITHIN THE EXISTING RIGHT-OF-WAY ON THE SOUTH SIDE OF 36TH AVENUE ALONG THE NORTH FRONTAGE OF THE CASA BLANCA WEST MANUFACTURED HOME AND THE ARIZONA WATER COMPANY PROPERTIES TO THE ENTRANCE OF THE IRONWOOD ESTATES SUBDIVISION AS DETERMINED AND SPECIFIED BY THE CITY ENGINEER AND THE CITY OF APACHE JUNCTION STANDARDS;NUMBER 10,THE DEVELOPER SHALL INSTALL STREET LIGHTS WITHIN THE EXISTING RIGHT-OF-WAY ALONG THE SOUTH SIDE OF 36TH AVENUE FROM IRONWOOD DRIVE TO THE ENTRANCE OF IRONWOOD ESTATES SUBDIVISION AS DETERMINED AND SPECIFIED BY CITY ENGINEER AND THE CITY OF APACHE JUNCTION STANDARDS. Councilmember Insalaco SECONDED THE MOTION. VOTE:Unanimous. The motion carried. REGULAR MEETING OF THE CITY COUNCIL OCTOBER 21,1997 PAGE 11 OF 20 PROPOSED RESOLUTION NO.97-26/SD-97-03 PRELIMINARY PLAT FOR IRONWOOD ESTATES ) )Mayor Coleman opened the public hearing on the item.There being no one wishing to speak,he closed the public hearing and opened the item to council discussion.There being no further discussion,he called for a motion. Councilmember Durbala MOVED THAT RESOLUTION NO.97-26,A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA,APPROVING A PRELIMINARY SUBDIVISION PLAT,CASE SD -97-03,FOR IRONWOOD ESTATES SUBDIVISION,BY VITAL LIVING INTERNATIONAL, INC.,BE APPROVED WITH THE FOLLOWING AMENDMENT TO NUMBER 7,WHERE IT SAYS "INTERNAL AND EXTERNAL DEVELOPMENT OF STREET LIGHTING FROM 36TH AVENUE OUT TO IRONWOOD DRIVE". Councilmember McClain SECONDED THE MOTION. VOTE:Unanimous. The motion carried. Mayor Coleman called for a ten minute break. Mayor Coleman reconvened the meeting. PROPOSED ORDINANCE NO.1009,CASE PZ-97-05/SCRIVENER'S CORRRECTION TO ORDINANCE NO.994 ) )Associate Planner Rudy Esquivias briefed the council on the item.This is to correct an incorrect legal description in Ordinance No.994. Mayor Coleman opened the public hearing on the item.There being no one wishing to speak,he closed the public hearing and opened the item to council discussion.There being no further discussion,he called for a motion. Councilmember Urich MOVED THAT ORDINANCE NO.1009 BE READ BY TITLE ONLY AND THE READING OF THE ENTIRE ORDINANCE BE WAIVED. Vice Mayor Surra SECONDED THE MOTION. VOTE:Unanimous. REGULAR MEETING OF THE CITY COUNCIL OCTOBER 21,1997 PAGE 12 OF 20 The motion carried. City Clerk Kathy Connelly read Ordinance No.1009 by title only. Councilmember Urich MOVED THAT ORDINANCE NO.1009,AS READ BY THE CITY CLERK,BE APPROVED AND ADOPTED. Vice Mayor Surra SECONDED THE MOTION. VOTE:Unanimous. The motion carried. OLD BUSINESS. PROPOSED RESOLUTION NO.97-37,CASE NO. SD -97-01.CIMMARRON SUBDIVISION FINAL PLAT) )Long Range Planner Kate Morris briefed the council on the item.This was originally called Weekes Manor.It is located south of Southern Avenue,east of the Royal Palm development.A subdivision of 267 is proposed with the final plat being in substantial conformance with the preliminary plat.She commented that under Stipulation 3 in the proposed resolution there are six areas that address the Weekes Wash draining channel,including grading the banks,drop structures in the wash and at Southern Avenue,a permanent repair to the outlet of the ADOT retention area,stabilization of side and bottom slopes and stabilized drainage outlets taking water from the area of Mariposa Drive.She added if there are any questions on this the city engineer would be able to address those.The engineer and a representative of the developer are in attendance. Mayor Coleman asked how different the final plat is from the preliminary plat. Long Range Planner Kate Morris stated little to nothing.There were some minor modifications possibly due to engineering.The lot configuration,size and layout are the same. Mr.Dan Cohen of D & M Engineering addressed the council.He advised Mr.Curtis Coughlin of Communities Southwest was in attendance on behalf of the developer as well as Michael Lenada of Beazer Homes,the builder representative.He stated he appreciated the help of staff on working out the problems with this property,especially the problems associated with the wash.The work to be completed should alleviate the flooding. REGULAR MEETING OF THE CITY COUNCIL OCTOBER 21,1997 PAGE 13 OF 20 Councilmember McClain stated it appeared they had followed precisely the recommendations from planning and zoning in the final plat. Mr.Dan Cohen stated they did.They even have 3 acres in the park high and dry. There being no further discussion, Mayor Coleman called for a motion. Councilmember Insalaco MOVED THAT RESOLUTION NO.97-37,A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA,APPROVING THE FINAL SUBDIVISION PLAT SD -97-01, CIMARRON SUBDIVISION,BY COMMUNITIES SOUTHWEST,PHOENIX,ARIZONA,BE APPROVED. Councilmember McClain SECONDED THE MOTION. VOTE:Unanimous. The motion carried. NEW BUSINESS. AUTHORIZATION FOR THE CITY MANAGER TO CONTRACT WITH URS GREINER,INC.FOR PROFESSIONAL SERVICES FOR LANDFILL EXPANSION ENVIRONMENTAL IMPACT STUDY ) )City Manager Curtis Shook briefed the council on the item.The request for proposal had twelve different tasks associated with i t and only one bid was received.The bid broke out each of the tasks,some which are done by the state or are federally required.Within the time constraints,staff recommends five tasks they feel are imperative for the city to do. Councilmember McClain asked if the concerns addressed by Mrs.Warga have been taken into consideration. City Manager Curtis Shook stated he understands her concerns,as they are also the city's concerns.Staff has taken the expansion of the landfill seriously.Hundreds of hours by department heads have gone into the development of the request for proposal, the scope of services,the advertising and notification of the process. Greiner's is a nationally recognized firm with plenty of experience in landfill expansion and studies.I t is intended the city will pay for the study and due care will be taken in overseeing the work of the consultant. REGULAR MEETING OF THE CITY COUNCIL OCTOBER 21,1997 PAGE 14 OF 20 The state will be going into some areas that are not under the recommended tasks. There being no further discussion, Mayor Coleman called for a motion. Vice Mayor Surra MOVED THAT AUTHORIZATION BE GIVEN TO THE CITY MANAGER TO CONTRACT WITH URS GREINER,INC. FOR PROFESSIONAL SERVICES FOR LANDFILL EXPANSION ENVIRONMENTAL IMPACT STUDY. Councilmember Insalaco SECONDED THE MOTION. VOTE:Unanimous. The motion carried. COUNCIL DIRECTION TO STAFF ON PROPOSED LEGISLATION OR ACTION RUSSELL DUNCAN/POLICE OFFICER MEMORIAL ) )Patrol Sergeant Robert "Woody" Haywood briefed the council on this item.He recognized former mayor Jean Perkins for listening to him in the past and Mr.Shook for producing the memo that gave him a lot of input on this project.He commented how the Duncan family and Haywood family share a law enforcement tragedy,and he believes this project is long overdue.He gave a brief history of Russell Duncan's life,finishing with this his death on November 9,1983,in the line of duty while participating in a training exercise at the police facility in Casa Grande.He was unable to get a clear photograph of the acrylic material that will be used for this project.He showed them an artist's rendition of the memorial and described the three pillars that will be used in the memorial, standing for service,integrity and honor.The center pillar is the pillar of integrity and it will be the memorial pillar,dedicated to Russell Duncan, with his name,badge,patch and city seal on the pillar.The second,or foremost pillar,is dedicated to the officers of the police department who gave their lives for our citizens,which is the pillar of service.The last pillar,the pillar of honor,will be the pillar for the final roll call.I t will have the officers'names and the dates their tours of duty began and ended.The center block will be acrylic with a fiber optic line having the colors of the patch,and it will be continually illuminated except for a small time in the early morning with the colors rotating on a set cycle.The pillars could be concrete with the same brushing seen on the side of the police department suggested.The front of the plaque will be set at a forty- five degree angle to shade it from the afternoon sun.The pillars will be 3' high.Southwest Concrete Accessories will provide the forming free. Vice Mayor Surra asked who had completed the drawings used in the example. REGULAR MEETING OF THE CITY COUNCIL OCTOBER 21,1997 PAGE 15 OF 20 Patrol Sergeant Haywood stated they were done by him with the assistance of his computer and his 4 -year -old son. Vice Mayor Surra asked if it would be possible for the direction to staff to include a more artistic rendering of what it would look like in front of the building.She stated she did not understand the description and could not visualize the memorial. Patrol Sergeant Haywood stated they have the capability on staff to do that if council directs that. Vice Mayor Surra stated she wanted to make sure of what if really looks like,in case they may want to make some improvements. Patrol Sergeant Haywood stated it is drawn this way because it is a simplistic design. Councilmember Durbala stated i t is the way he was told it would be.I t is simple and dedicated to what i t is supposed to stand for.He does not think any other drawings will show any different than what is there now.The intent is to honor an individual;more renditions are not be needed.I t is well -deserved and overdue for the police officers as a whole.I t is a healing process for those involved in this.He would like to see this move on with the memorial depicted here.Officers and staff at the police department are happy with this memorial as i t is.He would like Patrol Sergeant Haywood to be involved in this through its completion. Vice Mayor Surra stated she does not think it unreasonable to request a better rendition of what this is to look like.She does not want another version.She just cannot tell from this drawing what the memorial is supposed to look like. Patrol Sergeant Haywood stated i f the council likes the general design,they can put it together for a work session.He could then do some preplanning that is required. Councilmember McClain stated she got a good vision of what i t is by a description she was given of it earlier.She asked if they could have it passed now and the rendition brought in later. Vice Mayor Surra stated they are only giving direction to staff to come before them with a proposal of costs and everything. Councilmember Durbala thought i t would be to give them permission to start construction.He was going to REGULAR MEETING OF THE CITY COUNCIL OCTOBER 21,1997 PAGE 16 OF 20 motion that a maximum of $5,000 be spent on the memorial and all purchases were to be approved by the city manager. City Attorney Joel Stern asked if that was a motion. Councilmember Durbala MOVED THAT THE FOLLOWING DIRECTION BE GIVEN TO STAFF REGARDING THE PROPOSAL FOR A POLICE OFFICER MEMORIAL:THAT A MAXIMUM OF $5,000 BE SPENT ON THE MEMORIAL WITH ALL PURCHASES TO BE APPROVED BY THE CITY MANAGER:AND THAT THE POSSIBLE DEDICATION BE BROUGHT BACK AT A LATER TIME. Councilmember McClain SECONDED THE MOTION. VOTE:Unanimous.(Vice Mayor Surra added she still wanted to see a rendering and Patrol Sergeant Haywood stated he would bring her a rendering personally.) The motion carried. City Clerk Kathy Connelly added since there are public funds involved in this,they may have to put some of the process out to bid. Councilmember Durbala said he left that to Mr.Shook's direction.He commented that though he has not known any officers who have died in the line of duty,he did lose friends in Vietnam.A memorial like this is a big healing process for those involved in it:the parents,spouse,the children,the friends and fellow officers.He has been behind this since before he got on the council.He vowed to have this done before the end of his first term. SELECTION OF MEETING DATES,TIMES,LOCATIONS,AND PURPOSES SPECIAL MEETING FOR NOVEMBER 17,1997, FOR PURPOSE OF A PUBLIC HEARING ON PROPOSED SCHOOL DEVELOPMENT IMPACT FEES ) )City Manager Curtis Shook stated because of what is involved here,they want to make sure they meet all requirements and deadlines under law. Councilmember Durbala stated November 17 is a Monday,the same as their regular work session. City Manager Curtis Shook stated it would not be on that date. REGULAR MEETING OF THE CITY COUNCIL OCTOBER 21,1997 PAGE 17 OF 20 Councilmember Durbala asked if they were changing the date. City Clerk Kathy Connelly stated a memo had been distributed earlier tonight regarding this meeting.At a staff meeting this morning they discussed being extra cautious in the adoption of these proposed fees.They are therefore offering a change in the schedule in order to meet the first statutory requirement and have a special meeting on Monday,November 24.This would replace the public hearing originally proposed for November 17.The second step is another special meeting on Wednesday,December 10,to have the actual adoption of the proposed fees. This is also another statutory requirement.The latter would replace the meeting originally scheduled for December 2. City Manager Curtis Shook added there is considerable interest in this.Staff wants to put this in the best possible environment for council consideration.If there is to be a challenge to this ordinance,they prefer the challenge be on the merits of whether school development fees are legal and appropriate,not whether the process is flawed in any way. Councilmember Durbala asked if the council chambers will have enough room to accomodate the press,developers and public.He suggested possibly moving it to one of the newer schools. City Manager Curtis Shook stated it would be difficult to say.He would be happy to discuss it with school officials to see if it would be feasible to move it. City Clerk Kathy Connelly stated a site should be selected this evening.She added she encounters a problem with recording when other locations are used,and changing locations sometimes tends to confuse some of the public. Mayor Coleman stated his preference was to remain in the council chambers. City Attorney Joel Stern added the notice needs to say where the meeting is going to be. City Clerk Kathy Connelly stated the notice will be going to the press tomorrow. Councilmember Durbala commented to let it stand. Vice Mayor Surra MOVED THAT A SPECIAL MEETING BE HELD ON MONDAY,NOVEMBER 24,1997 AT 7:00 P.M.IN THE CITY REGULAR MEETING OF THE CITY COUNCIL OCTOBER 21,1997 PAGE 18 OF 20 COUNCIL CHAMBERS FOR THE PURPOSE OF A PUBLIC HEARING ON PROPOSED SCHOOL DEVELOPMENT FEES;AND THAT A SPECIAL MEETING HELD ON WEDNESDAY,DECEMBER 10, 1997,AT 7:00 P.M.FOR THE PURPOSE OF POSSIBLE ADOPTION OF SCHOOL DEVELOPMENT FEES;AND THOSE MEETINGS TO TAKE PLACE IN CITY COUNCIL CHAMBERS. Councilmember Eck SECONDED THE MOTION. VOTE:Unanimous. The motion carried. Mayor Coleman commented that this had generated a lot of interest,and he personally feels that the health of their schools is of vital interest to the health of their community.New residents want to know where their children are going to go to school and they have a lot of intergovernmental agreements between the schools and the city for use of the facilities.He believes they are doing the right thing.They are not trying to relieve the legislature of their responsibility. Councilmember Insalaco MOVED THAT AN EXECUTIVE SESSION AT 6:00 P.M.AND A WORK SESSION AT 7:00 P.M.BE HELD ON MONDAY,NOVEMBER 3,1997,IN THE CITY COUNCIL CONFERENCE ROOM AND CITY COUNCIL CHAMBERS RESPECTIVELY;AND THAT AN EXECUTIVE SESSION AT 6:00 P.M.BE HELD ON TUESDAY,NOVEMBER 4,1997, IN THE CITY COUNCIL CONFERENCE ROOM. Councilmember McClain SECONDED THE MOTION. VOTE:Unanimous. The motion carried. INFORMATION AND REPORTS Councilmember Durbala thanked the council for the flowers sent to him for recovery from his foot surgery. ADJOURNMENT )Mayor Coleman adjourned the meeting at 9:38 p.m. Consent Agenda Items are as follows: 1.Acceptance of Agenda. REGULAR MEETING OF THE CITY COUNCIL OCTOBER 21,1997 PAGE 19 OF 20 2.Recognition of Outstanding Service to the Community by City Employees. 3.Award of Bid/Authorization to proceed with purchase of furniture for City Conference Center from Walsh Brothers in the amount of $16,718.76. 4.Ratification of Change in Dealership from Sanderson Ford to Berge Ford for Purchase of Ford Taurus for City Manager's use.(Approval and authorization given at October 7,1997,council meeting for purchase from Sanderson Ford;however,vehicle not available at that dealership at time of planned purchase.) ACCEPTED THIS 4TH DAY OF NOVEMBER ,1997,BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA. SIGNED AND ATTESTED TO THIS 4TH DAY OF NOVEMBER ,1997. ATTEST: City Clerk Mayor CITY COUNCIL MINUTES CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the City Council of the City of Apache Junction,Arizona,held on the 21st day of October,1997.I further certify that the meeting was duly called and held and that a quorum was present. Dated this 27th day of October,1997. ,) KATHLEEN CONNELLY City Clerk REGULAR MEETING OF THE CITY COUNCIL OCTOBER 21,1997 PAGE 20 OF 20