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HomeMy WebLinkAbout1995-06-20 City Council Regular MinutesCITY COUNCIL REGULAR MEETING JUNE 20,1995 The regular meeting of the City Council of the City of Apache Junction, Arizona,was held on June 20,1995,at the Apache Junction City Council Chambers pursuant to the notice required by law. CALL TO ORDER Mayor Coleman called the meeting to order at 7:07 p.m. INVOCATION Councilmember Surra gave the Invocation. PLEDGE OF ALLEGIANCE Councilmember Hagner led the Pledge of Allegiance. ROLL CALL Councilmembers Present:Mayor Coleman Vice Mayor Richmond Councilmember Durbala Councilmember Hagner Councilmember Hendricks Councilmember Surra (Councilmember Barker was absent.) Staff Present:City Manager Curtis Shook Asst.City Manager George Hoffman City Clerk Kathleen Connelly City Attorney Glenn Gimbut Public Safety Director Robert Galloway City Engineer Gordon Grandy Public Works Director Doug Dobson Development Services Director Larry Harmer Planning Manager Jim Nakagawa Library Director Pam Loui Finance Director Keith Lewis Parks & Recreation Director Jeff Bell Judge Alex Harris,Presiding Magistrate Others Present:Julie Hernandez,521 N.Hilton,Apache Junction Krista Heigl,5698 E.14th Ave.,Apache Junction REGULAR MEETING OF THE CITY COUNCIL JUNE 20,1995 PAGE 1 OF 10 ACCEPTANCE OF CONSENT AGENDA ) )Vice Mayor Richmond MOVED THAT THE CONSENT AGENDA BE ACCEPTED AS PRESENTED;AND THAT WE APPROVE THE TWO WEEKS'ADMINISTRATIVE LEAVE FOR ASSISTANT CITY MANAGER GEORGE HOFFMAN IN RECOGNITION FOR WORK PERFORMED AS INTERIM CITY MANAGER. Councilmember Hagner SECONDED THE MOTION. VOTE:Unanimous. The motion carried. AWARDS,PRESENTATIONS AND COMMUNICATIONS Parks and Recreation Director Jeff Bell gave a brief history of Lois Broman's tenure on the Parks and Recreation Commission and announced Lois'resignation due to her move outside of the city.Mayor Coleman presented a plaque to Mrs. Broman in recognition of her long-time service on the commission. CALL TO THE PUBLIC Julie Hernandez addressed the council and requested that there be additional preparation of the surface of the rodeo arena in order to protect the riders and horses who use it. Krista Heigl addressed the council and requested that the council consider purchasing a tractor in the next year's budget to be used in maintaining the rodeo arena. CITY MANAGER'S REPORT City Manager Curtis Shook reported on a meeting with the State Land Department to determine the rules for assisting developers in the sale of state land within the city boundaries,the rules for annexing additional state land to square off the city boundaries,and the process for leasing the land.He added there was an interest in that from some developers of residential/ commercial.He stated that next they will be meeting with the Bureau of Land Management so see what the options are for recreational facilities and the leasing of BLM lands. Mr.Shook reported that staff had discussed a budget schedule and suggested July 10 and 11 as work sessions,and the regular meeting of July 17 to pass the tentative budget.He added that then the council could set up additional meetings,as necessary,for passage of the budget as early as August 1. REGULAR MEETING OF THE CITY COUNCIL JUNE 20,1995 PAGE 2 OF 10 PUBLIC HEARINGS RESOLUTION NO.95-12,SD -95-01,ARROYO VERDE )Planning Division Mgr.Jim Nakagawa reminded the council they had looked at this preliminary plat project at their work session.He stated staff found this project to be in compliance with the Zoning Ordinance,Subdivision Regulations and the General Plan policies;that on May 9 the Planning and Zoning Commission recommended approval of this project and staff concurs with that.He indicated representatives from Lennar Homes were present to answer any questions from the council. Councilmember Surra inquired about the stabilized granite walk way. Mr.Rick Jellies of Lennar Communities Development,Inc.explained that a stabilized granite walk way is softer than concrete,it has a textured color that blends better with the native desert landscape,but it is also strong. Councilmember Surra asked if children in the residential area would be able to roller skate or skateboard on that kind of substance. Mr.Jellies replied that it was not suitable for those kinds of activities because of the hard -wheel rollers,the slopes and the wash;that those activities should not be encouraged in that area because there might be some liability involved. Councilmember Surra asked if they were planning to post that. Mr.Jellies answered that any posting the city considers appropriate would be fine with them. Councilmember Hendricks asked if there was a development around here so that the council could go and see the materials. Mr.Jellies answered there was one on the west of Phoenix but he did not know of any other in our area.He stated there is a mix of lot sizes between the sixty-four and sixty-five feet; because there was a concern with the setbacks,they decided to modify the lot sizes and drop three lots to conform to the requirements. City Manager Curtis Shook asked if there was a tentative time frame for final approval,real estate division approval,and the actual ground breaking. REGULAR MEETING OF THE CITY COUNCIL JUNE 20,1995 PAGE 3 OF 10 Mr.Jellies answered they were reviewing the final plat to bring back to city staff before the end of the week;that their improvement plans will be submitted within two weeks for staff's review;and when they receive the final plat approval,they will go in for real estate department approval.He stated that once they know that the plans meet city requirements,they will go ahead and bid the job for immediate start.He explained that this project will be done in three phases. Councilmember Surra asked if there will be fire places. Mr.Jellies answered that those are an option and that this development will have natural gas which is viable for fire places. Mayor Coleman inquired about the landscape design. Mr.Jellies replied he had a conceptual design for staff to look at.He stated that staff was concerned with keeping the walk path presently used by people and maintaining the desert plants surrounding the area,which they will do. Mayor Coleman opened the public hearing.There being no one wishing to speak,he closed the hearing. Councilmember Hendricks MOVED THAT RESOLUTION NO.95-12,APPROVING PRELIMINARY SUBDIVISION PLAT SD -95-01,ARROYO VERDE,BY LENNAR HOMES,BE APPROVED. Vice Mayor Richmond SECONDED THE MOTION. VOTE:Unanimous. The motion carried. RESOLUTION NO.95-11,DECLARING LIBRARY POLICIES PUBLIC RECORD ) )Library Director Pam Loui briefed the council on the changes to the policies.She stated that the most notable change was the addition of internet access to the computer use policy. Mayor Coleman opened the public hearing.There being no one wishing to speak,he closed the hearing. Councilmember Surra MOVED THAT RESOLUTION NO.95-11,DECLARING AS A PUBLIC RECORD THAT CERTAIN DOCUMENT FILED REGULAR MEETING OF THE CITY COUNCIL JUNE 20,1995 PAGE 4 OF 10 WITH THE CITY CLERK AND ENTITLED "CITY OF APACHE JUNCTION PUBLIC LIBRARY POLICIES,"BE APPROVED. VOTE:Unanimous. The motion carried. ORDINANCE NO.928,ADOPTING BY REFERENCE THE LIBRARY POLICIES )City Clerk Kathy Connelly explained that after declaring the library policies a public record,they needed to be adopted by reference with this ordinance in order to avoid having to publish the entire policies. Councilmember Surra MOVED THAT ORDINANCE NO.928 BE READ BY TITLE ONLY AND THE READING OF THE ENTIRE ORDINANCE BE WAIVED. Councilmember Hendricks SECONDED THE MOTION. VOTE:Unanimous. The motion carried. City Clerk Kathy Connelly read,"AN ORDINANCE OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA,ADOPTING BY REFERENCE THE CITY OF APACHE JUNCTION PUBLIC LIBRARY POLICIES AS DECLARED PUBLIC RECORD BY RESOLUTION NO.95-11;REPEALING ANY CONFLICTING PROVISIONS AND PROVIDING FOR SEVERABILITY." MOVED THAT ORDINANCE NO.928,AS READ BY THE CITY CLERK,BE APPROVED AND ADOPTED. Councilmember Hendricks SECONDED THE MOTION. VOTE:Unanimous. The motion carried. OLD BUSINESS None. NEW BUSINESS REAPPOINTMENTS OF MEMBERS TO VARIOUS BOARDS AND COMMISSIONS REGULAR MEETING OF THE CITY COUNCIL JUNE 20,1995 PAGE 5 OF 10 )Asst.City Manager George Hoffman explained that current members terms were about to expire and those members wishing to continue serving needed to be reappointed. Councilmember Hendricks MOVED THAT WE APPROVE THE REAPPOINTMENT OF THE FOLLOWING INDIVIDUALS TO THE BOARDS AND COMMISSIONS AND FOR THE TERMS INDICATED AS FOLLOWS: MARI GARDNER FOR THE BOARD OF ADJUSTMENT;TERM TO EXPIRE JUNE 30,1998. MEL MULHOLLAND AND GEORGE RADIL FOR THE CONSTRUCTION CODE BOARD OF APPEALS; BOTH TERMS TO EXPIRE JUNE 30,1997. JIM LOVETT FOR THE ECONOMIC DEVELOPMENT COMMISSION;TERM TO EXPIRE JUNE 30, 1998. JEANETTE HAUCK AND KENDRA GRIFFING FOR THE LIBRARY BOARD;BOTH TERMS TO EXPIRE JUNE 30,1998. NICK MCVICKER AND KRISTI MOYLE FOR THE PARKS AND RECREATION COMMISSION;BOTH TERMS TO EXPIRE JUNE 30,1998. MARY NICKEL FOR THE PLANNING AND ZONING COMMISSION;TERM TO EXPIRE JUNE 30, 1998. RICHARD BUSHON FOR THE TRANSPORTATION BOARD;TERM TO EXPIRE JUNE 30,1998. CITY COUNCIL LIAISONS APPOINTMENTS )City Clerk Kathy Connelly explained that one of the requirements by City Code is that the incoming mayor appoint the council liaisons to the various city boards and commissions,city departments,and a number of outside agencies.She added that Mayor Coleman has made a list of suggested appointments and the council needed to ratify these. Mayor Coleman suggested an amendment on the liaison appointments for the Apache Junction School District;that Vice Mayor Richmond and Councilmember Surra be appointed for that.He inquired about the existence of the Personnel Board. Asst.City Manager George Hoffman replied that the Personnel Board's function was to hear appeals directed from the City Manager but that is now done by a professional hearing officer.He stated that in his opinion there is really no need for that board,but i t is referenced in the City Code. Councilmember Surra MOVED THAT WE RATIFY THE COUNCIL LIAISON APPOINTMENTS AS RECOMMENDED BY MAYOR COLEMAN AND LISTED IN THE CITY CLERK'S MEMO DATED JUNE 6,1995,WITH THE CHANGE THAT VICE REGULAR MEETING OF THE CITY COUNCIL JUNE 20,1995 PAGE 6 OF 10 MAYOR RICHMOND AND COUNCILMEMBER SURRA BE THE LIAISONS FOR THE APACHE JUNCTION SCHOOL DISTRICT. Councilmember Hendricks SECONDED THE MOTION. VOTE:Unanimous. The motion carried. RESOLUTION NO.95-13,AUTHORIZING THE SUBMISSION OF APPLICATIONS FOR STATE HOME AND HOUSING TRUST FUNDS )Development Services Director Larry Harmer briefed the council on this item.He stated these applications will allow the continuation of the housing rehabilitation program and also support the Superstition Mountain Mental Health Center so that they might access funds to rehabilitate their facilities. Councilmember Surra MOVED THAT RESOLUTION NO.95-13,AUTHORIZING THE SUBMISSION OF APPLICATIONS FOR STATE HOME AND HOUSING TRUST FUNDS,BE APPROVED. Vice Mayor Richmond SECONDED THE MOTION. VOTE:Unanimous. The motion carried. MODIFICATION TO THE HOUSING REHABILITATION GUIDELINES FOR COMMUNITY DEVELOPMENT BLOCK GRANT CONTRACT NO.148-92 )Development Services Director Larry Harmer explained that staff is asking that the amount for emergency grant assistance be increased from $1,500 to $5,000 per household,because the $1,500 was not adequate to meet the repair cost of household systems. Councilmember Hendricks MOVED THAT MODIFICATIONS TO THE HOUSING REHABILITATION GUIDELINES FOR COMMUNITY DEVELOPMENT BLOCK GRANT CONTRACT NO.148-92,AS RECOMMENDED BY STAFF,BE APPROVED. Vice Mayor Richmond SECONDED THE MOTION. VOTE:Unanimous. The motion carried. REGULAR MEETING OF THE CITY COUNCIL JUNE 20,1995 PAGE 7 OF 10 AMENDMENT TO I.G.A.WITH THE STATE OF ARIZONA AND CONTRACT WITH THE ABUSE PREVENTION COUNCIL.INC. )Asst.City Manager George Hoffman stated that the Governor's Division of Drug Policy has moved back the starting date for its grants from July 1,1995,to October 1,1995.He explained that in order to avoid underfunding their grant recipients,which include the Abuse Prevention Council (APC),they have awarded some interim contracts.He further explained that the APC receives the grant through the city and therefore an amendment to both contracts with the State and the APC needed to be done.He stated that Dr.Tom Johnson,Chairman of the APC,was present. Dr.Tom Johnson offered to answer any questions from the council. Councilmember Surra asked how things were going with the APC. Dr.Johnson briefed the council on the summer activities of the Youth Center and the liability problems they have had to take care of. Councilmember Durbala MOVED THAT THE AMENDMENTS TO STATE CONTRACT NO.GODP 95-002 AND THE NEW ABUSE PREVENTION COUNCIL CONTRACT REGARDING A GRANT FOR $4,250 FOR JULY,AUGUST AND SEPTEMBER, 1995,BE APPROVED. Councilmember Hagner SECONDED THE MOTION. VOTE:Unanimous. The motion carried. COUNCIL DIRECTION TO STAFF ON PROPOSED LEGISLATION OR ACTIONS DATES FOR FUTURE BUDGET MEETINGS )Mayor Coleman stated that since July 10 and July 11 have been suggested by the City Manager as possible dates for budget meetings,they could have the motion on this together with the selection of meeting dates following. SELECTION OF MEETING DATES.TIMES,LOCATIONS,AND PURPOSES Vice Mayor Richmond MOVED THAT TWO WORK SESSIONS TO DISCUSS THE FY 1995-96 BUDGET BE HELD ON JULY 10 AND JULY 11, 1995,AT 6:30 P.M.IN THE PUBLIC SAFETY EMERGENCY OPERATIONS CENTER;AND REGULAR MEETING OF THE CITY COUNCIL JUNE 20,1995 PAGE 8 OF 10 THAT AN EXECUTIVE SESSION AT 6:00 P.M.,A WORK SESSION AND SPECIAL MEETING AT 7:00 P.M.BE HELD ON MONDAY,JULY 17,1995,FOR THE PASSAGE OF THE TENTATIVE BUDGET IN THE CITY COUNCIL CONFERENCE ROOM AND CITY COUNCIL CHAMBERS RESPECTIVELY:AND THAT AN EXECUTIVE SESSION AT 6:00 P.M.BE HELD ON TUESDAY,JULY 18 1995,IN THE CITY COUNCIL CONFERENCE ROOM. Councilmember Hendricks SECONDED THE MOTION. VOTE:Unanimous. The motion carried. INFORMATION AND REPORTS Mayor Coleman and Vice Mayor Richmond informed the council of council members attendance at the Governor's Conference on Tourism. Councilmember Hendricks informed the council that two weeks ago he attended the Williams Gateway Airport Partnership meeting. City Attorney Glenn Gimbut reminded the council of their meeting as the Water Utilities Community Facilities District Board on Monday,June 26. ADJOURNMENT )Mayor Coleman adjourned the meeting at 8:06 p.m. Consent Agenda Items are as follows: 1.Acceptance of agenda. 2.Approval of two weeks'administrative leave for Asst.City Manager George Hoffman in recognition for work performed as Interim City Manager. ACCEPTED THIS 18TH DAY OF JULY ,1995,BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA. SIGNED AND ATTESTED TO THIS 19TH DAY OF JULY ,1995. Mayor REGULAR MEETING OF THE CITY COUNCIL JUNE 20,1995 PAGE 9 OF 10 ATTEST: City Clerk CITY COUNCIL MINUTES CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the City Council of the City of Apache Junction,Arizona,held on the 20th day of June,1995.I further certify that the meeting was duly called and held and that a quorum was present. Dated this 23rd day of June,1995. KATHLEEN CC City Clerk REGULAR MEETING OF THE CITY COUNCIL JUNE 20,1995 PAGE 10 OF 10