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HomeMy WebLinkAbout1994-07-05 City Council Regular MinutesCITY COUNCIL REGULAR MEETING JULY 5,1994 The regular meeting of the City Council of the City of Apache Junction, Arizona,was held on July 5,1994,at the Apache Junction City Council Chambers pursuant to the notice required by law. CALL TO ORDER Mayor Perkins called the meeting to order at 7:00 p.m. INVOCATION Councilwoman Surra gave the Invocation. PLEDGE OF ALLEGIANCE Councilman Hendricks led the Pledge of Allegiance. ROLL CALL Councilmen Present:Mayor Perkins Vice Mayor Barker Councilwoman Richmond Councilman Hendricks Councilwoman Surra (Councilmembers Perkins and Coleman were absent.) Staff Present:City Manager Michael R.Lee City Clerk Kathleen Connelly City Attorney Glenn Gimbut Assistant City Manager George Hoffman Acting Police Chief Capt.Dan Scott Public Works Supt.Doug Dobson Acting Director of Devel.Servs./ Planning Mgr.Jim Nakagawa Library Director Pam Loui Finance Director Keith Lewis Parks & Rec.Director Jeff Bell Associate Planner Rudy Esquivias Hous.& Grants Coord./Econ.Dev.John Flumerfelt Others Present:Roger Hooper,P.O.Box 11047,Casa Grande REGULAR MEETING OF THE CITY COUNCIL JULY 5,1994 PAGE 1 OF 11 ACCEPTANCE OF CONSENT AGENDA )Vice Mayor Barker MOVED THAT THE CONSENT AGENDA BE ACCEPTED AS PRESENTED. Councilwoman Richmond SECONDED THE MOTION. VOTE:Unanimous. The motion carried. AWARDS,PRESENTATIONS AND COMMUNICATIONS None. CALL TO THE PUBLIC Mr.Roger Hooper addressed the council regarding his candidacy for state senate from District 7. CITY MANAGER'S REPORT City Manager Mike Lee reported on the special mid -decade census for February 1995;sports programs of Parks and Recreation Department;a grant from the Arizona Commission on the Arts to the Library;Lost Dutchman Blvd.paving project which will take about two more weeks to complete;and sidewalks project on Apache Trail which is 90% complete and paid for by the city's ISTEA share through MAG. PUBLIC HEARINGS ORDINANCE NO.898,PZ-1-94,REZONING REQUEST BY KEN R.RHEIM )Planning Division Mgr.Jim Nakagawa briefed the council on this item.He stated that on June 14 the Planning and Zoning Commission heard this case and recommended approval with stipulations,as noted in the ordinance,and Planning concurred with that recommendation. Mayor Perkins opened the public hearing. Mr.Kenneth Rheim,applicant,2181 N.Starr Rd.,spoke in favor of his rezoning request. Councilwoman Surra noticed that this property was surrounded on the north,east,and west sides by other 1.25 -acre lots and asked if the applicant was interested in matching that or if he would make his property smaller. REGULAR MEETING OF THE CITY COUNCIL JULY 5,1994 PAGE 2 OF 11 Mr.Nakagawa answered that the rezoning would allow this property to become smaller than the other lots. Mayor Perkins asked if there was any one else wishing to speak;there being no one else,she closed the public hearing. Councilwoman Richmond asked if Mr. Rheim wants to rezone the south half only and then divide that into two lots. Mr.Nakagawa answered that was correct. Vice Mayor Barker MOVED THAT ORDINANCE NO.898 BE READ BY TITLE ONLY AND THE READING OF THE ENTIRE ORDINANCE BE WAIVED. Councilman Hendricks SECONDED THE MOTION. VOTE:Unanimous. The motion carried. City Clerk Kathy Connelly read,"AN ORDINANCE OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA,AMENDING THE APACHE JUNCTION,ARIZONA,ZONING ORDINANCE,BY AMENDING THE ZONING DISTRICT MAP,CITY OF APACHE JUNCTION,ARIZONA,CHANGING THE ZONING DISTRICT CLASSIFICATION IN REZONING CASE PZ-1-94 FROM GR (GENERAL RURAL)TO CR-1 (MH)(CONVENTIONAL OR MANUFACTURED SINGLE-FAMILY HOMES ON 20,000 S.F. MINIMUM LOTS);REPEALING ANY CONFLICTING PROVISIONS;AND PROVIDING FOR SEVERABILITY." Vice Mayor Barker MOVED THAT ORDINANCE NO.898,AS READ BY THE CITY CLERK,BE APPROVED AND ADOPTED. Councilman Hendricks SECONDED THE MOTION. VOTE:Unanimous. The motion carried. ORDINANCE NO.900,SD -94-02,A CITY- INITIATED PROPOSAL TO AMEND THE SUB- DIVISION REGULATIONS )Planning Division Mgr.Jim Nakagawa briefed the council on this item. REGULAR MEETING OF THE CITY COUNCIL JULY 5,1994 PAGE 3 OF 11 Mayor Perkins opened the public hearing;there being no one wishing to speak,she closed the public hearing. Vice Mayor Barker suggested to follow the Planning and Zoning Commission recommendations about the fees and to defer these until staff contact other jurisdictions about their fees.She asked if the notification,title report,and pre -application are optional or if they are all built into this ordinance. Mr.Nakagawa answered there was no notification requirement and the title report is in the ordinance at the final plat stage and the pre -application was optional and also included. Vice Mayor Barker MOVED THAT ORDINANCE NO.900 BE READ BY TITLE ONLY AND THE READING OF THE ENTIRE ORDINANCE BE WAIVED. Councilman Hendricks SECONDED THE MOTION. VOTE:Unanimous. The motion carried. City Clerk Kathy Connelly read,"AN ORDINANCE OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA,AMENDING THE APACHE JUNCTION,ARIZONA,SUBDIVISION REGULATIONS,BY TRANSFERRING DECISION -MAKING AUTHORITY ON PRELIMINARY PLATS FROM THE SUBDIVISION COMMITTEE TO THE CITY COUNCIL WITH A RECOMMENDATION FROM THE PLANNING AND ZONING COMMISSION,REQUIRING TITLE REPORTS AT THE FINAL PLAT STAGE RATHER THAN AT THE PRELIMINARY PLAT STAGE,REVISING FILING FEES,AND MAKING PRE -APPLICATION CONFERENCES OPTIONAL;REPEALING ANY CONFLICTING PROVISIONS;AND PROVIDING FOR SEVERABILITY." Vice Mayor Barker MOVED THAT ORDINANCE NO.900,AS READ BY THE CITY CLERK,BE APPROVED AND ADOPTED WITH THE FOLLOWING AMENDMENT:THAT THE FILING FEES,SECTION 6.03,REMAIN AS IT IS UNTIL SUCH TIME AS WE HAVE INFORMATION FROM OTHER CITIES AT WHICH POINT WE CAN AMEND THAT SECTION. Councilman Hendricks SECONDED THE MOTION. VOTE:Unanimous. The motion carried. REGULAR MEETING OF THE CITY COUNCIL JULY 5,1994 PAGE 4 OF 11 RESOLUTION NO.94-16:ADOPTION OF THE TENTATIVE BUDGET FOR FISCAL YEAR 1994-95 AND GIVING NOTICE OF FINAL BUDGET ADOPTION) )City Clerk Kathy Connelly briefed the council on this item. City Manager Mike Lee stated that staff would give the council information on the changes that were made from the preliminary budget. Finance Director Keith Lewis informed the council about those changes and stated they needed to discuss further the 3% merit and 2% Cost of Living.He explained percentage figures that were above those from last year and informed the council about new positions that were added. Vice Mayor Barker asked about the revenue increase in relation to the budget being higher. Mr.Lee answered that was covered by carryover which was considerably higher than what had been estimated. Mr.Lewis agreed and explained that revenues showed lower because some of them had not been received yet,but he does not know what the carryover is until the end of the month when more bills for expenses come in. Asst.City Manager George Hoffman stated he will bring to the council the Classification Plan and Salary Ranges at the next meeting to be adopted with the final budget.He asked council clarification on the recommended 3% merit and 2% COLA since he was absent at the meeting when they discussed these. Vice Mayor Barker explained that the 2% COLA was not to go on top of a salary that had a merit increase added to it also. Councilwoman Surra explained that the 3% merit is based on the 1994 salary ranges and is to be not given on top of the 2% COLA. Mr.Hoffman explained that staff would have to figure out a way for calculating that because it is different than the way they have done it in the past. Councilwoman Surra stated they would have to figure the percentages on the old salary:if someone ended up with a 2% merit plus the 2% COLA,it would be 4% of the old salary. REGULAR MEETING OF THE CITY COUNCIL JULY 5,1994 PAGE 5 OF 11 Mr.Hoffman thanked the council for that explanation and stated staff had to figure out if they needed two salary schedules for this. City Clerk Kathy Connelly recommended to use the existing salary schedule and after each salary include in parenthesis the figure with the 2% COLA.She added that publication of the Classification Plan and Salary Schedule is expensive and we would want to avoid doing that twice. Councilwoman Surra MOVED THAT RESOLUTION NO.94-16,"FOR THE ADOPTION OF THE TENTATIVE BUDGET FOR THE CITY OF APACHE JUNCTION,ARIZONA,FOR FISCAL YEAR 1994-95,HEREWITH SETTING FORTH THE TENTATIVE ESTIMATES FOR THE MONIES NECESSARY FOR THE PUBLIC EXPENSES OF THE CITY OF APACHE JUNCTION,ARIZONA,FOR THE FISCAL YEAR 1994-95,AND GIVING NOTICE OF THE TIME AND PLACE FOR HEARING TAXPAYERS FOR THE ADOPTION OF THE FINAL BUDGET,"BE APPROVED. Councilwoman Richmond SECONDED THE MOTION. Ms.Connelly asked if the intent is to leave the final budget adoption for July 19th. The council affirmed that. VOTE:Unanimous. The motion carried. OLD BUSINESS BID AWARD FOR LIBRARY EXPANSION )City Manager Mike Lee stated this item was postponed from the previous meeting.He introduced Ernie Kaiser of CIA Associates and John Szafran of DPA Architects and asked Mr.Kaiser to speak on this item. Mr.Kaiser,program manager,stated that three bids were received and the low bidder was A.W.Arcaro.He recommended that they be awarded the bid in the amount of $716,000 with the provision to hold open Alternate Bid No.1 in the amount of $33,900. Mr.Lee asked if they would have to come back to the council for the award on the alternate. Mr.Kaiser answered that council approval of this would authorize that and then it would be up to the City Manager to decide on that. REGULAR MEETING OF THE CITY COUNCIL JULY 5,1994 PAGE 6 OF 11 would then be $749,900. authority to withhold that alternate in cost. do a contract for $716,000 and still be if the could do that. Vice Mayor Barker if the total award Mr.Kaiser agreed. Mr.Lee added that they needed the the event they needed to cut down the Mr.Kaiser stated they intended to able to include the alternate later on Vice Mayor Barker MOVED THAT THE BID LIBRARY EXPANSION IN THE AMOUNT OF $749,900 BE AWARDED TO A.W.ARCARO AND THAT $716,000 BE USED NOW AND THAT THE REMAINING $33,900 FOR ALTERNATE NO.1 BE AUTHORIZED BY THE CITY MANAGER AS HE EXECUTES THE CONSTRUCTION CONTRACT,AND THAT HE BE AUTHORIZED TO NOT AWARD THAT AMOUNT IN THE EVENT THERE ARE INSUFFICIENT FUNDS FOR THAT ALTERNATE. Councilman Hendricks SECONDED THE MOTION. VOTE:Unanimous. The motion carried. Mayor Perkins recessed the meeting at 7:55 p.m.She reconvened the meeting at 8:05 p.m. NEW BUSINESS RESOLUTION NO.94-15:EXPRESSING CONCERN ABOUT THE CENTRAL ARIZONA IRRIGATION AND DRAINAGE DISTRICT (CAIDD)) ) council on this item. City Manager Mike Lee briefed the Pinal County Supervisor Sandra Smith further briefed the council about the problems the districts involved in this issue are facing in repaying the bonds they encumbered.She stated that the next day the county Board of Supervisors will be discussing this issue in executive session. Vice Mayor Barker asked if the Board of Supervisors will be considering possibly to raise the districts levy to cover the bonding indebtedness. Mrs.Smith agreed. REGULAR MEETING OF THE CITY COUNCIL JULY 5,1994 PAGE 7 OF 11 Vice Mayor Barker asked if only the districts would be affected by that and no one else outside the districts. Mrs.Smith agreed and added that there is the problem that if they are not able to pay and declare bankruptcy, then we all will be affected. Vice Mayor Barker explained the purpose of this resolution. Mrs.Smith acknowledge that and stated she just wanted everybody to understand this was not a county levy but it could pass through to the county. Vice Mayor Barker asked when would they have a public hearing on this. Mrs.Smith answered that if they do not set it separately,then it would be at the time when they adopt the budgets,and that they will notify the council as well as the public. City Attorney Glenn Gimbut asked if the full faith and credit of the county behind this bond issue. Mrs.Smith answered they will be discussing that at their meeting tomorrow along with the implications that this problem has on everybody else in the county. Mr.Lee state he heard that the district (CAIDD)was working with a bank to try to restructure the debt and asked Mrs.Smith if she knew about any progress on that. Mrs.Smith answered she did not know that but they will be discussing any of that information at their meeting. She stated that NEW MAGMA has already declared bankruptcy and they are trying to get restructured under the bankruptcy law. The council allowed Mr.Roger Hooper who spoke at Call to the Public to address the council on this item.He further briefed the council on the problems that CAIDD is facing. Councilwoman Richmond MOVED THAT RESOLUTION NO.94-15,"EXPRESSING CONCERN ABOUT THE STATUS OF THE CENTRAL ARIZONA IRRIGATION AND DRAINAGE DISTRICT (CAIDD)AND URGING THAT THE PINAL COUNTY BOARD OF SUPERVISORS GIVE DUE CONSIDERATION TO THE POSSIBLE RAMIFICATIONS RESULTING FROM AN IRRIGATION TAX LEVY,"BE APPROVED. Councilman Hendricks SECONDED THE MOTION. REGULAR MEETING OF THE CITY COUNCIL JULY 5,1994 PAGE 8 OF 11 VOTE:Unanimous. The motion carried. BID AWARD FOR RODEO PARK LIGHTING )Parks and Rec.Director Jeff Bell briefed the council on this item and recommended that the Base Bid and Alternate #1 be awarded to Apache Dee's. Councilman Hendricks asked if once the lighting is in we will hold more events at the rodeo. Mr.Bell answered it will be used more at nights in the summer. Councilwoman Surra asked how much money there was for this. Mr.Bell explained that they are using bond money for this project. Mayor Perkins mentioned she was pleased to know that the low bidder was local. Mr.Lee further explained that bond money covered the rodeo grounds as well as Prospector Park. Councilman Hendricks MOVED THAT BID FOR RODEO PARK LIGHTING BE AWARDED TO APACHE DEE'S ELECTRIC SERVICES IN THE AMOUNT OF $61,535.00,TO INCLUDE THE BASE BID AND ALTERNATE #1. Councilwoman Richmond SECONDED THE MOTION. VOTE:Unanimous. The motion carried. COUNCIL DIRECTION TO STAFF ON PROPOSED LEGISLATION OR ACTIONS None. SELECTION OF MEETING DATES,TIMES,LOCATIONS,AND PURPOSES The council discussed the date and time for the executive session meeting to interview candidates for the Police Chief position. REGULAR MEETING OF THE CITY COUNCIL JULY 5,1994 PAGE 9 OF 11 Vice Mayor Barker MOVED THAT AN EXECUTIVE SESSION BE HELD AT 5:30 P.M.FOR THE PURPOSE OF INTERVIEWING THE PUBLIC SAFETY DIRECTOR FINALIST ON JULY 18TH;THAT A WORK SESSION AT 7:00 P.M. BE HELD ON MONDAY,JULY 18,1994,IN THE CITY COUNCIL CONFERENCE ROOM AND CITY COUNCIL CHAMBERS RESPECTIVELY;AND THAT AN EXECUTIVE SESSION AT 6:00 P.M.BE HELD ON TUESDAY,JULY 19,1994,IN THE CITY COUNCIL CONFERENCE ROOM. Councilwoman Richmond SECONDED THE MOTION. VOTE:Unanimous. The motion carried. INFORMATION AND REPORTS Councilman Hendricks informed the council about the Williams Air Force Base Partnership meeting he attended last Thursday. Councilwoman Richmond informed the council that she attended the Chamber of Commerce retreat at Casa Grande along with Vice Mayor Barker and Asst.City Manager George Hoffman. City Manager Mike Lee informed the council about CAAG's annual regional council meeting in Payson that he and some council members attended. ADJOURNMENT )Mayor Perkins adjourned the meeting at 8:40 p.m. Consent Agenda Items are as follows: 1.Acceptance of agenda. 2.Acceptance of the minutes of the special meeting of May 26,1994. 3.Acceptance of the minutes of the regular meeting of June 21,1994. ACCEPTED THIS 19TH DAY OF JULY ,1994,BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA. SIGNED AND ATTESTED TO THIS 20TH DAY OF JULY ,1994. REGULAR MEETING OF THE CITY COUNCIL JULY 5,1994 PAGE 10 OF 11 ATTEST: a KATHLEEN CONNELLY City Clerk CITY COUNCIL MINUTES CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the City Council of the City of Apache Junction,Arizona,held on the 5th of July,1994.I further certify that the meeting was duly called and held and that a quorum was present. Dated this 13th day of July,1994. 4THLEEN CONNELLY d City Clerk REGULAR MEETING OF THE CITY COUNCIL JULY 5,1994 PAGE 11 OF 11