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HomeMy WebLinkAbout1994-10-17 City Council Regular MinutesCITY COUNCIL SPECIAL MEETING OCTOBER 17,1994 The special meeting of the City Council of the City of Apache Junction, Arizona,was held on October 17,1994 at the Apache Junction City Council Chambers pursuant to the notice required by law. CALL TO ORDER Mayor Perkins called the meeting to order at 6:04 p.m. ROLL CALL Councilmen Present:Mayor Perkins Vice Mayor Barker Councilwoman Richmond Councilman Perkins Councilman Coleman Councilwoman Surra Staff Present: (Councilman Hendricks was absent.) Interim City Manager George Hoffman City Clerk Kathleen Connelly City Attorney Glenn Gimbut Public Safety Director Robert Galloway Acting Director of Devel.Servs./ Planning Mgr.Jim Nakagawa Housing and Grants Spec.John Flumerfelt SELECTION OF CITY MANAGER SEARCH FIRM ) )Interim City Manager George Hoffman recommended to retain either the firm of Ralph Andersen & Associates or the firm of David Griffith & Associates.He briefed the council on the process they followed on the Request for Proposals and stated that both of these firms guarantee the recruitment.Ralph Andersen will do it again if the city manager leaves within a year and David Griffith will do it again if the council does not like the finalists. Councilman Perkins asked if this does not fall under the bid criteria. Mr.Hoffman answered no,this falls under professional services. SPECIAL MEETING OF THE CITY COUNCIL OCTOBER 17,1994 PAGE 1 OF 5 Councilwoman Surra stated they had personal knowledge of David Griffith and asked if they knew any of the other firms. City Attorney Glenn Gimbut answered that Chief Galloway indicated he has worked with Ralph Andersen before and that the city has,in the past,worked with them as well. City Clerk Kathy Connelly confirmed that. Vice Mayor Barker spoke in favor of David M.Griffith. Councilwoman Surra suggested trying some other firm. Mayor Perkins spoke in favor of Ralph Andersen. Councilman Perkins favored using David and Griffith since they have just done a recruitment for the city. Councilwoman Surra asked if that firm will then reduce the cost for this recruitment since they already have a pamphlet of the city laid out. Mr.Hoffman answered he assumed they would have factored that in when they did this proposal,but he could check on that. Councilwoman Surra suggested to try and get the cost down since this proposal is close to the last one done and they would have some of the work on the pamphlet already done. Mr.Hoffman agreed there would be a crossover of information on this recruitment but more of the value consists on the individual operation. Councilwoman Surra asked that they try to get the cost down. Councilman Perkins MOVED THAT WE SELECT DAVID AND GRIFFITH M.ASSOCIATES,LTD.FOR THE SUM OF $16,000 FOR THE CITY MANAGER EXECUTIVE SEARCH,AND AUTHORIZE THE INTERIM CITY MANAGER TO FINALIZE AND EXECUTE THE CONTRACT FOR SERVICES. Vice Mayor Barker SECONDED THE MOTION. SPECIAL MEETING OF THE CITY COUNCIL OCTOBER 17,1994 PAGE 2 OF 5 VOTE:Unanimous. The motion carried. Interim City Manager George Hoffman thanked those in the team for their participation reviewing the proposals. SHORT-TERM ECONOMIC DEVELOPMENT SERVICES WITH APACHE JUNCTION CHAMBER OF COMMERCE FOR FY 1994-95 ) )Interim City Manager George Hoffman stated that the City Attorney worked with the Chamber on this and described the agreement to the council. City Attorney Glenn Gimbut explained there were some typographical changes made and further described the agreement. Councilwoman Surra stated she was satisfied with the way this agreement reads. Mr.Gimbut acknowledged the City Clerk's participation on this agreement. Councilman Perkins asked if the Chamber of Commerce was agreeable on this. Mr.Gimbut confirmed that. Mayor Perkins commended staff for their work as a team. Councilwoman Surra MOVED TO APPROVE THE SHORT-TERM ECONOMIC DEVELOPMENT SERVICES AGREEMENT WITH APACHE JUNCTION CHAMBER OF COMMERCE FOR THE FY 1994-95,AND TO AUTHORIZE THE INTERIM CITY MANAGER TO FINALIZE AND EXECUTE THIS CONTRACT. Councilwoman Richmond SECONDED THE MOTION. VOTE:Unanimous. The motion carried. RESOLUTION NO.94-28:SUBMISSION OF AN AMENDMENT TO CDBG CONTRACT NO.130-91, CONSTRUCTION OF ACCESSIBLE RESTROOMS ) )Housing and Grants Specialist John Flumerfelt briefed the council on this item. SPECIAL MEETING OF THE CITY COUNCIL OCTOBER 17,1994 PAGE 3 OF 5 Interim City Manager George Hoffman added he asked staff to explore all possible alternatives for utilizing the CDBG money and this amendment for an extension of ninety days is one of them, however,they do not anticipate using all that time but rather plan to act aggressively on this project. Mayor Perkins stated that grants should be implemented as soon as possible and not dragged as long as this has been. Councilwoman Surra stated there was a problem with overbidding on this project and that is why this is going back out for bid but she would like to know why the first bids were sought in a very late fashion. Councilman Perkins recalled that the city masterplan they were contemplating at one time caused this project to be put on hold;that some of the discussion was whether to build this then or wait until they determined the right location for the building in the masterplan. Mr.Flumerfelt agreed and further explained how this project was postponed until now. Mr.Hoffman further explained the status of this project. The council further discussed how this project got sidetracked. Councilwoman Surra MOVED THAT RESOLUTION NO.94-28,"AUTHORIZING THE SUBMISSION OF AN AMENDMENT TO COMMERCE CDBG CONTRACT NO.130-91 AND AUTHORIZING THE MAYOR TO SIGN A CONTRACT AMENDMENT,"BE APPROVED. Councilwoman Richmond SECONDED THE MOTION. VOTE:Unanimous. The motion carried. ADJOURNMENT meeting at 6:37 p.m. SPECIAL MEETING OF THE CITY COUNCIL OCTOBER 17,1994 PAGE 4 OF 5 )Mayor Perkins adjourned the ACCEPTED THIS 1ST DAY OF NOVEMBER ,1994,BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA. SIGNED AND ATTESTED TO THIS 2ND DAY OF NOVEMBER ,1994. ATTEST: A Z4e,e) KATHLEEN CONNEL19-1-1e4 City Clerk CITY COUNCIL MINUTES CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the special meeting of the City Council of the City of Apache Junction,Arizona,held on the 17th day of October,1994.I further certify that the meeting was duly called and held and that a quorum was present. Dated this 20th day of October,1994. KATHLEEN CONNEL City Clerk SPECIAL MEETING OF THE CITY COUNCIL OCTOBER 17,1994 PAGE 5 OF 5