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HomeMy WebLinkAbout1994-11-01 City Council Regular MinutesCITY COUNCIL REGULAR MEETING NOVEMBER 1,1994 The regular meeting of the City Council of the City of Apache Junction, Arizona,was held on November 1,1994,at the Apache Junction City Council Chambers pursuant to the notice required by law. CALL TO ORDER Mayor Perkins called the meeting to order at 7:02 p.m. INVOCATION Councilwoman Surra gave the Invocation. PLEDGE OF ALLEGIANCE Vice Mayor Barker led the Pledge of Allegiance. ROLL CALL Councilmen Present:Mayor Perkins Vice Mayor Barker Councilwoman Richmond Councilman Hendricks Councilman Perkins Councilman Coleman Councilwoman Surra Staff Present: Others Present: Interim City Manager George Hoffman City Clerk Kathleen Connelly Public Safety Director Robert Galloway City Engineer Gordon Grandy Public Works Director Doug Dobson Acting Director of Devel.Servs./ Planning Mgr.Jim Nakagawa Library Director Pam Loui Finance Director Keith Lewis Margaret Jones,201 E.Southern Ave.#206, Apache Junction Dr.Lovern King,201 E.Southern Ave.#16, Apache Junction David O'Malley,1633 E.2nd Ave.,Apache Junction Paul Perkins,1077 E.Mesquite,Apache Junction REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 1,1994 PAGE 1 OF 12 ACCEPTANCE OF CONSENT AGENDA )Vice Mayor Barker MOVED THAT THE CONSENT AGENDA BE ACCEPTED AS PRESENTED;THAT RESIGNATION OF RICHARD MORRISON FROM THE LIBRARY BOARD BE ACCEPTED WITH REGRETS;AND THAT ITEM NO.13 BE REMOVED FROM THE AGENDA. Councilman Hendricks SECONDED THE MOTION. VOTE:Unanimous. The motion carried. AWARDS,PRESENTATIONS AND COMMUNICATIONS Councilman Perkins presented a plaque to Gold Canyon RV Resort for hosting the annual Policemen -Firemen's Ball. CALL TO THE PUBLIC David O'Malley addressed the council regarding problems he was having getting grant fund approval and permits for housing rehabilitation due to his home being located in the flood plain. CITY MANAGER'S REPORT Interim City Manager George Hoffman gave a report to the council on city sales tax revenues;a scheduled meeting of Mr.Murray of David M.Griffith and Associates with council members throughout the day on November 9 regarding recruitment of the city manager;progress of the Library expansion and the Public Safety building;installation of traffic light at Idaho and Southern by ADOT;a Bank Robbery Security class given by the police department's Community Response Unit to employees of First Interstate Bank and Pinal County Credit Union,as well as a Drug Use and Gang seminar at the High School and a Personal Safety class to a women's group. Mr.Hoffman informed the council about the new automatic -sliding door in the administration building;thanked the team who assisted on the design of the accessible restrooms project;and announced upcoming agenda items for the November 15 meeting regarding manufactured homes,contingency funds for completion of projects to meet ADA,OSHA,and fire inspection standards,and the rodeo grounds.He explained that the City Attorney and the Parks and Recreation Director were absent due to serious illness in their families. PUBLIC HEARINGS ORDINANCE NO.916,PZ-94-06,MAJOR AMEND- MENT REQUEST BY THE PUEBLO HOMEOWNERS ASSOCIATION REPRESENTED BY LOVERN KING ) REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 1,1994 PAGE 2 OF 12 )Planning Division Mgr.Jim Nakagawa briefed the council on this item.He explained this request was for a reduction of setbacks.He recommended allowing the setbacks to be reduced to six feet for interior lots and stated the Planning and Zoning Commission concurred with this recommendation which included stipulations. hearing. Mayor Perkins opened the public Dr.Lovern King,president of the Pueblo Homeowners Association,201 E.Southern Ave.#16,addressed the council regarding their request. Ave.#206,spoke in favor of this item. hearing,there being ORDINANCE NO.916 BE ORDINANCE BE WAIVED. MOTION. VOTE:Unanimous. The motion carried. Mrs.Margaret Jones,201 E.Southern Mayor Perkins closed the public no one else wishing to speak on this item. Vice Mayor Barker MOVED THAT READ BY TITLE ONLY AND THE READING OF THE ENTIRE Councilman Hendricks SECONDED THE City Clerk Kathy Connelly read,"AN ORDINANCE OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA,REDUCING SETBACK REQUIREMENTS THROUGH A PLANNED DEVELOPMENT MAJOR AMENDMENT FOR PUEBLO R.V.RESORT SUBDIVISION BY AMENDING ORDINANCE NO.199; REPEALING ANY CONFLICTING PROVISIONS;AND PROVIDING FOR SEVERABILITY." Vice Mayor Barker MOVED THAT ORDINANCE NO.916,AS READ BY THE CITY CLERK,BE APPROVED AND ADOPTED. Councilwoman Surra SECONDED THE MOTION. VOTE:Unanimous. The motion carried. RESOLUTION NO.94-29,ABANDONMENT CASE NO.AB -94-01,GRADY AND JANICE CLAUSE ) REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 1,1994 PAGE 3 OF 12 )City Engineer Gordon Grandy briefed the council on this item.He stated this item has been considered by both the Development Coordinating Committee and the Transportation Board and they recommend approval of this abandonment.He explained the reasons for the abandonment. Mayor Perkins opened the public hearing.She closed the public hearing there being no one wishing to speak on this item. Councilwoman Richmond asked if the three parcels mentioned are going to dedicate the 44 -feet right-of-way. Mr.Grandy answered the parcel owners have been contacted and they are willing to make that exchange. Vice Mayor Barker MOVED THAT RESOLUTION 94-29,"DECLARING THAT CERTAIN FEDERALLY PATENTED EASEMENTS FOR PUBLIC RIGHT-OF-WAY PURPOSES DESCRIBED AS CACTUS WREN STREET BETWEEN BOWMAN ROAD AND ACACIA ROAD,AND STAGECOACH ROAD BETWEEN SCENIC STREET AND ROOSEVELT STREET,DESCRIBED IN ABANDONMENT CASE AB -94-01,ARE NO LONGER NECESSARY FOR PUBLIC USE AS ROADWAYS AND ARE HEREBY ABANDONED AND EXTINGUISHED AS PRESENT OR FUTURE PUBLIC RIGHTS -OF -WAY"BE APPROVED. Councilman Hendricks SECONDED THE MOTION. VOTE:Unanimous. The motion carried. OLD BUSINESS None. NEW BUSINESS AWARD OF BID FOR ACCESSIBLE RESTROOMS, PROJECT ENG 94-06 )City Engineer Gordon Grandy briefed the council on this item.He explained this project had to be rebid; that this time the bid was below the grant money so they could include some of the alternate bids to further improve this project.He described the project including input from the accessibility team.He recommended alternates 1,2 and 4,which would exceed the grant amount,but contingency money could be used to cover for that. Councilman Coleman asked about the men's restroom on the revised floor plan. REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 1,1994 PAGE 4 OF 12 change. Mr.Grandy explained that it did not Councilwoman Surra asked what alternates will not be included in the original bid. Mr.Grandy answered it will not include the automatic door opener because that would exceed the grant by a large amount. Councilwoman Surra commented that the automatic door opener seems to be necessary and asked why that would not be one of the prime alternates. Mr.Grandy answered that all alternates are a prime. Councilwoman Surra asked why that alternate was not included in any of the options given and how the accessibility committee feels about that being left out. Carol Urich,a committee member, stated that would be a nice thing to have,but the cost factor seemed more important and the committee decided not to discuss that option. Interim City Manager George Hoffman stated that from an ADA perspective that item should be included because it adds to the accessibility. Councilwoman Surra commented that through time the ADA requirements seem to increase,so maybe they should include this item now. The council discussed the possibility of affording the automatic door opener with contingency money. They decided to go ahead and add Alternate #3 to the base bid. Councilwoman Surra MOVED TO AWARD PROJECT ENG 94-06,CONSTRUCTION OF ACCESSIBLE RESTROOMS AT THE CITY COURT/COUNCIL CHAMBERS TO ELECTRO CONTRACTING FOR THEIR BASE BID OF $20,500 TOGETHER WITH ALTERNATES #1,#2,#3,AND #4,AND AN ADDITIONAL 10% TO COVER UNFORESEEN CHANGE ORDERS,AND THAT ANY COSTS GREATER THAN $25,000 BE FUNDED OUT OF COUNCIL CONTINGENCY. Councilwoman Richmond SECONDED THE MOTION. VOTE:Unanimous. REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 1,1994 PAGE 5 OF 12 The motion carried. AWARD OF CONTRACT TO SLAYSMAN ENGINEERING, INC.TO CONDUCT SPECIAL STRUCTURAL INSPECTIONS FOR PUBLIC SAFETY BUILDING ) )City Engineer Gordon Grandy briefed the council on this item.He explained that special design techniques were used on the construction of the building in order to save costs and the Uniform Building Code requires that the special design be inspected by a qualified structural engineer.He explained that this item was duly posted for bid and the only response was from Slaysman Engineering who is currently under contract.He recommended approval of this bid. Councilwoman Surra commented that this was almost doubling the original contract cost. Mr.Grandy explained that Slaysman originally included the cost for inspections,but the city was in the process of hiring a new building inspector and they thought that some of those services could be provided internally. Vice Mayor Barker asked how much money the city is saving with the special design techniques. Mr.Ernie Kaiser of CIA explained that it was about $30,000 to $40,000 savings. The council further discussed the cost of the building. Councilman Coleman MOVE TO AUTHORIZE THE INTERIM CITY MANAGER TO ENTER INTO A CONTRACT WITH SLAYSMAN ENGINEERING INCORPORATED FOR SPECIAL INSPECTION SERVICES:SUCH CONTRACT TO INCLUDE SERVICES ALREADY PERFORMED AND TO INCLUDE SERVICES AFTER NOVEMBER 1,1994,UP TO $19,500 WITH PROVISIONS FOR INDEMNIFICATION AND RISK ALLOCATION SATISFACTORY TO THE CITY ATTORNEY. Councilwoman Richmond SECONDED THE MOTION. VOTE:Unanimous. The motion carried. PARKS AND RECREATION DEPARTMENT OPERATING AND PROCEDURES MANUAL AS AMENDED BY THE PARKS AND RECREATION COMMISSION ) )Recreation Supt.Charles Baker briefed the council on this item.He stated the fees schedule was amended,a REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 1,1994 PAGE 6 OF 12 part-time park attendant position was added;some picnic equipment was added to the reservation policy;and a sentence was added regarding use of facilities by a non-profit organization which says that all fund raising activities will be required to pay the facility use fee. Councilwoman Richmond asked about the designated areas for use of models of airplanes,boats,cars,if such areas do exist or if this is something for the future. Councilwoman Surra asked if areas will be designated for special events that could be held in the park but it was not necessarily a permanent area. City Clerk Kathy Connelly recalled that the intent of that was to keep conflicting activities from infringing upon each other. Councilwoman Richmond asked if that would not apply to an individual but to a group. Mr.Baker answered that it says "no person." Ms.Connelly pointed out that camping in designated areas was similar to this;currently there are no areas for that,but in the event there was the need for some camping,specific locations could then be designated. Councilman Coleman asked clarifica- tion on the use of facilities by non-profit organizations. Mr.Baker explained that if the Little League wants to use the facilities for their games,there is no fee, but if they want to use the park for a program to raise funds,then there would be a fee. Councilman Hendricks asked if the fee for the use of the rodeo park was enough to cover for any clean-up or damage. Mr.Baker answered they have not had a problem in the past and that the fee was refundable. Councilman Coleman stated they should not set the fee too high as to discourage people from using the facilities,yet it should be high enough to make people feel a responsibility to clean up. REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 1,1994 PAGE 7 OF 12 Councilwoman Surra suggested calling it a deposit rather than a fee,so that they have some latitude to ask for more in case there is a problem. Mr.Barker replied that the form people fill out is very specific about being responsible for any damage of the property. Ms.Connelly reminded the council that the fee was part of the ordinance previously adopted and this was not on the agenda:if they wanted to change the wording,they would have to bring this back specifically for that purpose. The council further discussed the possibility of reviewing that. Councilwoman Richmond MOVED TO APPROVE PARKS AND RECREATION DEPARTMENT OPERATING AND PROCEDURES MANUAL,AS UPDATED BY THE PARKS AND RECREATION COMMISSION. Councilman Coleman SECONDED THE MOTION. VOTE:Unanimous. The motion carried. COUNCIL DIRECTION TO STAFF ON PROPOSED LEGISLATION OR ACTIONS COMMUNITY TOWN HALL )Mayor Perkins stated that she would like to see a youth town hall done by the city but a little different than that of the school:that she proposed a youth swap meet but it seems like the Parks and Recreation Department needs more time to work on that.She asked for suggestions on this. Interim City Manager George Hoffman stated they could still do that but time was limited because of the holiday season and other activities related to that. Mayor Perkins replied that according to discussion they should try to follow the school within two weeks:if so, this would have to be December 16 or 17. Councilwoman Surra suggested that the different departments could put together something to be implemented using the same school format for a town hall,but to include only the input part of it.She suggested that staff could identify local service organizations that have not been actively involved to help with this project. REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 1,1994 PAGE 8 OF 12 Vice Mayor Barker stated she was not informed about this project. Mr.Hoffman added that neither all members of staff were informed about this.He suggested having some background information on the goals,objectives,and basic format for this. Councilwoman Surra explained that the goal is to have the youth participate,along with the adults in the community,in discussing youth related issues such as what are the needs of the youth,what direction they would like to see the city to grow in;and what ideas they can come up with in order to maintain a safe and clean environment and create opportunities for the youth,not just in recreation but in other areas as well.She stated the school is already doing something which is school related and the council wants to follow that theme and its impact on city.She recommended getting the service organizations involved,besides city staff,because this must be a citywide project.She recommended that the they direct staff to invite people from the service organizations and businesses,who are interested on this,to form a committee for organizing the town hall. Mr.Hoffman was concerned with time. Councilwoman Surra stated that the timing is not so important as getting people involved in this. Councilman Coleman commented this was a follow up to the Pinal County Town Hall meeting and mentioned the Teen Court program being done in Globe and said he would like to have someone from there to come over and give a presentation on that program. Councilman Perkins asked if they know the format for the youth town hall since they are going to follow it. Councilwoman Surra answered that Dr.Sutter would be willing to share all of that with the city when they have their program set. Councilman Perkins suggested that if they wanted this program to be different than that of the school,maybe Councilman Coleman or Vice Mayor Barker should be part of the committee,since they both are already involved with the school. Vice Mayor Barker replied she did not have the time. Councilwoman Surra stated that this program would be different in that the school was going to have designated REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 1,1994 PAGE 9 OF 12 representatives and they wanted the city's to be more open,where everybody would be able to take part on this. Mr.Hoffman stated that a community volunteer team would help establish the content and structure of the program, but somebody needs to make the invitations and get the publicity out.He asked the council to approve some form of budget to work with. Councilwoman Surra MOVED TO DIRECT STAFF TO PUT TOGETHER A FOCUS GROUP THAT WOULD FORMAT A TOWN HALL UNDER THE AUSPICES OF THE CITY;AND THAT THEY PROVIDE SOME NAMES BY THE MIDDLE OF NOVEMBER,SO THAT THEY KNOW IF THERE IS A GROUP WITH PEOPLE INTERESTED IN SERVING ON THE GROUP;BY THAT TIME THE SCHOOL WILL HAVE THEIR PROGRAM SET AND THE PEOPLE IN THE GROUP WOULD HAVE SOME RESOURCES TO GO TO. Vice Mayor Barker SECONDED THE MOTION. VOTE:Unanimous. The motion carried. DIRECTION TO STAFF REGARDING MEMBERSHIPS.(This item was taken off the agenda in the Consent Agenda.) SELECTION OF MEETING DATES,TIMES.LOCATIONS.AND PURPOSES Vice Mayor Barker MOVED THAT AN EXECUTIVE SESSION AT 6:00 P.M.AND A WORK SESSION AT 7:00 P.M.BE HELD ON MONDAY,NOVEMBER 14,1994,IN THE CITY COUNCIL CONFERENCE ROOM AND CITY COUNCIL CHAMBERS RESPECTIVELY;AND THAT AN EXECUTIVE SESSION AT 6:00 P.M.BE HELD ON TUESDAY,NOVEMBER 15,1994,IN THE CITY COUNCIL CONFERENCE ROOM. Councilwoman Richmond SECONDED THE MOTION. VOTE:Unanimous. The motion carried. INFORMATION AND REPORTS Councilwoman Surra commented favorably on the League of Arizona Cities and Towns,October 18-21,1994,which some council members attended. ADJOURNMENT )Mayor Perkins adjourned the meeting at 8:44 p.m. REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 1,1994 PAGE 10 OF 12 Consent Agenda Items are as follows: 1.Acceptance of agenda. 2.Acceptance of the minutes of the special meeting of September 28,1994. 3.Acceptance of the minutes of the regular meeting of October 4,1994. 4.Acceptance of the minutes of the special meeting of October 17,1994. 5.Acceptance of resignation of Richard Morrison from Library Board of Trustees. ACCEPTED THIS 15TH DAY OF NOVEMBER ,1994,BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA. SIGNED AND ATTESTED TO THIS 16TH DAY OF NOVEMBER ATTEST: a g x._ KATHLEEN CONNE City Clerk REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 1,1994 PAGE 11 OF 12 ,1994. CITY COUNCIL MINUTES CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the City Council of the City of Apache Junction,Arizona,held on the 1st day of November,1994.I further certify that the meeting was duly called and held and that a quorum was present. Dated this 7th day of November,1994. City Clerk REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 1,1994 PAGE 12 OF 12