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HomeMy WebLinkAbout1994-03-29 City Council Regular MinutesCITY COUNCIL SPECIAL MEETING MARCH 29,1994 The special meeting of the City Council of the City of Apache Junction, Arizona,was held on March 29,1994,at the Apache Junction City Council Chambers pursuant to the notice required by law. CALL TO ORDER Mayor Perkins called the meeting to order at 6:00 p.m. ROLL CALL Councilmen Present:Mayor Perkins Vice Mayor Barker Councilwoman Richmond Councilman Hendricks Councilman Perkins Councilman Coleman Councilwoman Surra Staff Present:City Manager Michael R.Lee City Clerk Kathleen Connelly City Attorney Glenn Gimbut Asst.City Manager George Hoffman Others Present:Jimmy Eidson,944 W.3rd Avenue,Apache Junction RESOLUTION NO.94-09:CANVASS OF VOTES FOR MARCH 15,1994,SPECIAL ELECTION )Mayor Perkins stated that the one hundred "votes discrepancy"on the count does not make the City look good;not so much for the City but for the election board workers that are selected. City Clerk Kathy Connelly clarified that it was not a vote discrepancy.She explained that the election board for Precinct 42/43 made an error on their ballot report by transposing the numbers;they actually processed 433 but they wrote 343.She further explained how that discrepancy was verified with the help of a representative from Maricopa County Elections who brought to the election a ballot card counter;the count done by that machine matched the count done by the computer;and that the next day Pinal County Elections staff again verified the count through their audit.She agreed with Mayor Perkins that it should have not happened and that accuracy will be stressed to board workers in the future. SPECIAL MEETING OF THE CITY COUNCIL MARCH 29,1994 PAGE 1 OF 5 Mayor Perkins questioned how two people working together can make the same error,that this was brought to her attention,and that we should eliminate the possibility of a rumor that we did not have a straight election. Ms.Connelly replied that all the necessary steps were taken to eliminate any type of rumors to include extra testing of the equipment;that we have learned a lesson and board paperwork accuracy will be stressed in the future.She stated that the State will implement a new training program where inspectors will be trained for eight consecutive hours on the election process and they will be ultimately responsible for the election. Mayor Perkins asked clarification on the punched hole that appeared on vote cards before they were used. Ms.Connelly explained.that the hole appeared on the margin of the card and not on the voting area;that it served the purpose of activating the computer with information as to the precinct number and the ballot number of choices within the voting area,so if there is only one choice and a person punches two,it counts the ballot for the sake of a number but it voids the vote. Mayor Perkins stated she was approached with the issue that the cards were pre -punched and suggested to publish an explanation in the newspaper. Ms.Connelly replied that with the exception of Mayor Perkins,nobody else has called in asking about that issue. Councilwoman Surra suggested that the mayor provide the name of the person who complained about it to Ms.Connelly so that she can send a letter of explanation rather than make it an agenda and public issue. Mayor Perkins agreed with Councilwoman Surra's suggestion. Ms.Connelly also agreed on that. She stated she intended to send a letter to Mr.Shumway,Maricopa County Elections Director,regarding his assistance on this election and thanking him for making staff and equipment available. Councilman Perkins MOVED THAT RESOLUTION NO.94-09,A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA,CONDUCTING AND ACCEPTING THE OFFICIAL CANVASS OF VOTES FOR THE APACHE JUNCTION SPECIAL ELECTION HELD MARCH 15,1994,BE APPROVED. SPECIAL MEETING OF THE CITY COUNCIL MARCH 29,1994 PAGE 2 OF 5 Councilwoman Richmond SECONDED THE MOTION. VOTE:Unanimous. The motion carried. SELECTION OF FIRM TO PERFORM POLICE CHIEF RECRUITMENT AND ACCEPTANCE OF CONTRACT ) )Mayor Perkins called Mr.Jimmy Eidson who wished to speak on this item. Mr.Jimmy Eidson,944 W.3rd Avenue, spoke opposing this item. Vice Mayor Barker asked on what specific grounds the selection team made the selection of this firm. Asst.City Manager George Hoffman explained how the assessment for selecting this firm was done,which included references. Vice Mayor Barker asked what makes this company better than the others since the majority of the team decided on- this one. Mr.Hoffman answered that five out of the six members rated DMG as their first choice and that this company has more experience in the recruitment of police chiefs in the western United States. Councilwoman Surra asked if the City is going to be looking at the same candidates that applied with Chandler or Glendale and who did not make that selection. Mr.Hoffman answered that one of the reasons for utilizing a search firm is having an experienced professional to find a good candidate who meets the organizational needs and community culture that is unique to Apache Junction;that while there -maybe some crossover,he expects there will be different candidates who would be interested in a community our size than a community the size of Chandler or Glendale.He added that there might be additional cost for psychological testing. Mayor Perkins asked if there was a specific number of finalists that will be brought in. Mr.Hoffman answered no and introduced Mr.Bob Murray of DMG to speak to the Council. SPECIAL MEETING OF THE'CITY COUNCIL MARCH 29,1994 PAGE 3 OF 5 Mr.Bob Murray of David Griffith and Associates,briefed the Council about the firm and the recruitment process for this position stating he personally would be doing about ninety percent of the work. Mr.Hoffman asked Mr.Murray to answer Councilwoman Surra's question of whether we will be looking at candidates who applied for the positions at Chandler or Glendale or whether we are going to look at a new pool of applicants. Mr.Murray answered that the search efforts will be driven on behalf of Apache Junction by the profile they will help develop of the ideal candidate of what this council and staff think is appropriate for Apache Junction;that it is very unlikely that the qualifications for candidates for Glendale or Chandler will not be the same as for candidates here.He further explained the process of selecting the appropriate candidates for Apache Junction. Vice Mayor Barker asked about the time frame for the search. Mr.Murray answered that a typical time frame is generally governed by the publications in which they advertise and it is usually about ninety days from the time they start the search until such time as they present recommended candidates for consideration. Councilman Hendricks asked if that is the average time from start to finish. Mr.Murray answered that the average is four to five months. Mayor Perkins asked if anyone else had any questions;there being no one else wishing to speak,she asked for the motion. Councilman Hendricks MOVED THAT DAVID GRIFFITH AND ASSOCIATES BE SELECTED TO PERFORM THE POLICE CHIEF RECRUITMENT;THAT THE PROPOSED CONTRACT BE ACCEPTED AS PRESENTED;AND THAT THE CITY MANAGER BE AUTHORIZED TO EXECUTE THE CONTRACT. Councilman Coleman SECONDED THE MOTION. VOTE:Unanimous. The motion carried. SPECIAL MEETING OF THE CITY COUNCIL MARCH 29,1994 PAGE 4 OF 5 ADJOURNMENT )Mayor Perkins adjourned the special meeting at 6:34 p.m. ACCEPTED THIS 3RD COUNCIL OF THE CITY SIGNED AND ATTESTED ATTEST: KATREEEN-CUNNE City Clerk DAY OF OF APACHE TO THIS NW(,1994,BY THE MAYOR AND CITY JUNCTION,ARIZONA. 4TH DAY OF NUN ,1994. CITY COUNCIL MINUTES CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the special meeting of the City Council of the City of Apache Junction,Arizona,held on the 29th day of March,1994.I further certify that the meeting was duly called and held and that a quorum was present. Dated this 18th day of April,1994. KATHLEEN CONNELL City Clerk SPECIAL MEETING OF THE CITY COUNCIL MARCH 29,1994 PAGE 5 OF 5