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HomeMy WebLinkAbout1993-06-15 City Council Regular MinutesCITY COUNCIL REGULAR MEETING JUNE 15,1993 The regular meeting of the City Council of the City of Apache Junction, Arizona,was held on June 15,1993 at the Apache Junction City Council Chambers pursuant to the notice required by law. CALL TO ORDER Mayor Perkins called the meeting to order at 7:00 p.m. INVOCATION Councilman Coleman gave the Invocation. PLEDGE OF ALLEGIANCE Councilman Hendricks led the Pledge of Allegiance. ROLL CALL Councilmen Present:Mayor Perkins Vice Mayor Barker Councilwoman Richmond Councilman Hendricks Councilman Perkins Councilman Coleman Councilman Cox Staff Present:City Manager Michael R.Lee City Clerk Kathleen Connelly City Attorney Glenn Gimbut Assistant City Manager George Hoffman Public Works Director Rich Broman City Engineer Gordon Grandy Library Director Pam Loui Finance Director Keith Lewis Parks & Rec.Director Jeff Bell Planning Division Manager Jim Nakagawa Others Present:Reg Warren,2249 Belair Road,Apache Junction John Pein,6326 E.20th Ave.,Apache Junction ACCEPTANCE OF CONSENT AGENDA ) )Vice Mayor Barker MOVED THAT THE CONSENT AGENDA BE ACCEPTED AS PRESENTED;AND THAT ITEM NO.10 BE MOVED TO THE BUDGET PROCESS AS REQUESTED LAST NIGHT;THAT ITEM NO.15 BE CONTINUED TO THE REGULAR MEETING OF THE CITY COUNCIL JUNE 15,1993 PAGE 1 OF 19 NEXT MEETING (JULY 6TH)AND THAT ITEM NO.17 BE CONTINUED TO THE NEXT MEETING (JULY 6TH). Councilman Coleman SECONDED THE MOTION. VOTE:Unanimous. The motion carried. AWARDS,PRESENTATIONS AND COMMUNICATIONS None. CALL TO THE PUBLIC Mayor Perkins acknowledged former councilman Jimmy Eidson and Constable Howard Holbrook in the audience,and thanked them all for being present.She read the instructions for Call to the Public. Mr.John Pein,6326 E.20th Avenue, addressed the Council on the City's lease agreement with the LDS Church for their park facility.He spoke in opposition to the lease agreement. CITY MANAGER'S REPORT City Manager Mike Lee introduced President of Apache Junction Clean and Beautiful Committee,Rose Mary Anderson,to address the Council. Rose Mary Anderson announced that today was the 40th year of Keep America Beautiful and they will celebrate at the Public Library on July 7th. She invited the Council to attend and share their ideas on how to beautify Apache Junction further. Mr.Lee reported that our summer recreation program began yesterday and participation levels are continuing to increase;the heritage fund grant application has been submitted to the Arizona State Parks for $225,000 which would fund the third phase of the Prospector Park development;an application has been submitted to the Arizona State Parks nominating our multi -use trail system to be designated as part of the state trail system --trails must be part of the state system to be eligible for the heritage grant funds;and a parks supervisor was hired to fill the vacancy left since January 1st. Mr.Lee reported that the City received an allocation of four positions through the federally funded JTPA (Job Training Partnership Act)which is a summer youth employment program.He described the positions and stated that these will be funded by the federal government through the JTPA program which provides training for economically disadvantaged youth between the ages of 16 REGULAR MEETING OF THE CITY COUNCIL JUNE 15,1993 PAGE 2 OF 19 and 21,and the city benefits by receiving the workers at no cost with the exception of the supervision that the City provides. Mr.Lee commented that city employees receive a lot of negative criticism;that two years ago he initiated on the City Manager's Newsletter a program called "Caught Doing Something Right"in an attempt to use some positive reinforcement to improve employees'performance,and since the beginning of this year he has received over 60 favorable reports on employees from the community.He added that a lot of city employees are dedicated, hardworking,and talented,and he appreciates that. PUBLIC HEARINGS ORDINANCE NO.858,AMENDMENTS TO THE SIGN CODE ) )Mayor Perkins asked Mr.Reg Warren to make his comments on the issue at this time. Mr.Reg Warren,2249 Belair in Apache Junction,addressed the Council regarding A -frame signs being outlawed. He spoke against that stating it will cause him a 50% loss in his business. He asked the Council to consider his hot dog cart because he can't put a sign on a window like some of the fast food restaurants can. Division Manager to speak on this item. Nakagawa briefed the Council on this item. others wishing to speak on this item. Mayor Perkins asked the Planning Planning Division Manager Jim Mayor Perkins asked if there were Mr.Gil Verley,620 S.Palo Verde Dr.,stated he was on the task force that was assigned to work on the sign code update.He urged the Council to adopt the sign code as it was originally presented without the A -frames signs.He stated that since those were approved,he has noticed a lot of illegal A -frame signs around which are a problem to the community.He further commented on the inconvenience of having them and urged the Council not to adopt option D of the proposed motions which would refer the sign code back to another committee. Ms.Betty Carter,980 E.Broadway Ave.,area supervisor for Pizza Hut,stated that their building in Apache Junction was remodeled and the roof was replaced;the old roof had the letters spelling out Pizza Hut and after the remodeling the City did not allow them to put them back on the roof.She favored the adopted amendment to the sign code. REGULAR MEETING OF THE CITY COUNCIL JUNE 15,1993 PAGE 3 OF 19 Ms.Nancy Koerner,1026 N.Goldfield Road,stated that because of pending recommendations of the General Plan Update Task Force and the Mainstreet Committee,this was the wrong time to adopt a new sign code,and the Council should wait and see what people's feelings and concerns are with Mainstreet before the Council decide to change it. Mr.Keith Stachar,P.O.Box 2238 in Apache Junction,stated that if this ordinance helps the economic base,sales tax,and would benefit the business community and make it grow,then it should be supported. Mayor Perkins asked if there was anyone wishing to speak on this item.There being no one else wishing to speak,she closed the public hearing. Councilman Perkins asked if there was anyone from the Mainstreet Committee present who would know how far the committee was from looking at this issue. Ms.Debbie Anderson,850 E.Navajo Ave.,a member of the Mainstreet Committee,answered that she did not know that.She stated she thought Mainstreet was going to take in the sign codes and many different factors and she would question the immediacy of this vote Assistant City Manager George Hoffman stated that Ms.Anderson's assessment was accurate.He stated the committee will have a meeting this Thursday night on a presentation of the sign codes and signage is going to figure into the look of Mainstreet;the look and feel of Mainstreet is going to be very important to what they are about. Councilman Perkins asked if what he is hearing is that the Council could be looking at this again within six months or :a year. Vice Mayor Barker stated she had some concerns in that area too;she has been contacted by people who are concerned with the fact that if people put money into signs 20 feet high and the Mainstreet Committee decides they want a low -profile sign overlay on their area,then people would have put the money,time,and effort into it and that would cause even more problems;on the other hand,the City had a group of people who volunteered their time and worked many long hours on the sign code. She suggested not to postpone this indefinitely or for a long period of time, but allow Mainstreet 60 to 90 days to come back with their comments and go from that point. Mr.Gimbut suggested the motion to continue this public hearing to a day certain. REGULAR MEETING OF THE CITY COUNCIL JUNE15,1993 PAGE 4 0E19 Councilman Perkins asked Mr.Hoffman and Ms.Anderson if they had an idea of when Mainstreet could come back with their comments,so that the Council can put a date limit on this. Mr.Hoffman answered that his recollection of the presentation by Rod Keeling,state coordinator for the program,was that the state Mainstreet program and their team would bring back recommendations to the local organization by late July or early August;it would seem to him that they would need to have that plan in hand before they compare this set of proposed changes to that plan;so,they would need until the end August or some time in September to have a plan and then review the sign code.He stated he would not have presumed to speak for the committee. Councilman Coleman was concerned that there might be problems with nonconforming issues,so the Council should not put it off indefinitely,and he suggested to continue this to September. Vice Mayor Barker MOVED THAT THE CITY COUNCIL CONTINUE THIS ITEM UNTIL THE SEPTEMBER 21ST COUNCIL MEETING,AND IN THE MEANTIME HAVE THE INPUT FROM MAINSTREET AND ANY OTHER TASK FORCE THAT WOULD LIKE TO HAVE INPUT.She confirmed with the city attorney that A -frame signs will continue to be an illegal usage until such time that this Council adopts an ordinance otherwise. Councilman Perkins SECONDED THE MOTION. VOTE:Unanimous. The motion carried. ORDINANCE NO.864,PZ-2-93,REZONING REQUEST BY KEITH AND KATHRYN STACHAR )Planning Division Manager Jim Nakagawa briefed the Council on this item and stated that a detailed discussion appears in the staff report;the Planning and Zoning Commission on May 11th considered the matter and recommended approval of the rezoning case with the stipulations and reasons given in the memo to the Council,and the Planning Division concurs with that recommendation. Mr.Keith Stachar,stated he and his wife are the property owners and they would answer any questions from the Council. Mayor Perkins stated she looked at the property and noticed there are some conventional homes in that area;that she knows that Mr.Stachar has a reputation of landscaping his properties and if this is approved,she would like to ask him to do that. REGULAR MEETING OF THE CITY COUNCIL JUNE 15,1993 PAGE 5 OF 19 Mr.Stachar replied he hoped that the reputation was true and he intended not to create a blight on the community. Vice Mayor Barker MOVED THAT ORDINANCE NO.864 BE READ BY TITLE ONLY AND THE READING OF THE ENTIRE ORDINANCE BE WAIVED. Councilman Hendricks SECONDED THE MOTION. VOTE:Unanimous. The motion carried. City Clerk Kathy Connelly read,"AN ORDINANCE OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA,AMENDING THE APACHE JUNCTION,ARIZONA,ZONING ORDINANCE,BY AMENDING THE ZONING DISTRICT MAP,CITY OF APACHE JUNCTION,ARIZONA,CHANGING THE ZONING DISTRICT CLASSIFICATION IN REZONING CASE PZ-2-93 FROM GR (GENERAL RURAL)TO CR-1(MH)(SINGLE-FAMILY RESIDENCES ON 20,000 SQ.FT.MINIMUM LOTS/CONVENTIONAL AND MANUFACTURED HOMES PERMITTED);REPEALING ANY CONFLICTING PROVISIONS;AND PROVIDING FOR SEVERABILITY." Vice Mayor Barker MOVED THAT ORDINANCE NO.864 AS READ BY THE CITY CLERK BE APPROVED AND ADOPTED. Councilman Coleman SECONDED THE MOTION. VOTE:Unanimous. The motion carried. ORDINANCE NO.865,PZ-3-93,REZONING REQUEST BY WILLIAM AND LETA CONKLIN )Planning Division Manager Jim Nakagawa briefed the Council on this item.He stated that the Planning and Zoning Commission considered this matter on May 11th and recommended approval of it with the stipulations and reasons as noted in the report,and Planning concurs with that recommendation. Mr.William Conklin,2046 N.Main Drive,stated he and his wife are the property owners and offered to answer any questions from the Council. Councilman Perkins MOVED THAT ORDINANCE NO.865 BE READ BY TITLE ONLY AND THE READING OF THE ENTIRE ORDINANCE BE WAIVED. REGULAR MEETING OF THE CITY COUNCIL JUNE 15,1993 PAGE 6 OF 19 Vice Mayor Barker SECONDED THE MOTION. VOTE:Unanimous. The motion carried. City Clerk Kathy Connelly read,"AN ORDINANCE OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA,AMENDING THE APACHE JUNCTION,ARIZONA,ZONING ORDINANCE,BY AMENDING THE ZONING DISTRICT MAP,CITY OF APACHE JUNCTION,ARIZONA,CHANGING THE ZONING DISTRICT CLASSIFICATION IN REZONING CASE PZ-3-93,FROM GR (GENERAL RURAL)TO CR-1(MH)(SINGLE-FAMILY RESIDENCES ON 20,000 SQ.FT.MINIMUM LOTS/CONVENTIONAL AND MANUFACTURED HOMES PERMITTED);REPEALING ANY CONFLICTING PROVISIONS;AND PROVIDING FOR SEVERABILITY." Councilman Perkins MOVED THAT ORDINANCE NO.865 AS READ BY THE CITY CLERK BE APPROVED AND ADOPTED. SECONDED THE MOTION. VOTE:Unanimous. The motion carried. ORDINANCE NO.866,AMENDING CITY CODE ARTICLE 9-3,PRIVATE RECYCLING CONTAINERS TO ALLOW FOR REVERSE RECYCLING BINS )City Clerk Kathy Connelly briefed the Council on this item.She stated there may be one or more representatives of this type of industry in the audience wishing to address the Council. Mr.Roger Hoffman,stated he represented Chef Steel Company of Phoenix which manufactures a type of reverse vending machine and offered to answer any questions from the Council. Councilman Coleman MOVED THAT ORDINANCE NO.866 BE READ BY TITLE ONLY AND THE READING OF THE ENTIRE ORDINANCE BE WAIVED. MOTION. VOTE:Unanimous. The motion carried. Vice Mayor Barker SECONDED THE City Clerk Kathy Connelly read,"AN ORDINANCE OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA,AMENDING CITY CODE ARTICLE 9-3 PRIVATE RECYCLING CONTAINERS BY ADDING REGULAR MEETING OF THE CITY COUNCIL JUNE 15,1993 PAGE 7 OF 19 INCREASED SIZE LIMITATIONS FOR REVERSE RECYCLING BINS;REPEALING ANY CONFLICTING PROVISIONS AND PROVIDING FOR SEVERABILITY." Councilman Coleman MOVED THAT ORDINANCE NO.866 AS READ BY THE CITY CLERK BE APPROVED AND ADOPTED. MOTION. VOTE:Unanimous. The motion carried. OLD BUSINESS None. NEW BUSINESS RESOLUTION NO.93-14,EXCHANGE OF RIGHT- OF-WAY briefed the Council on this item. Vice Mayor Barker SECONDED THE City Engineer Gordon Grandy Vice Mayor Barker MOVED THAT RESOLUTION NO.93-14,DECLARING THAT A CERTAIN PORTION OF A DEDICATED RIGHT- OF-WAY DESCRIBED AS OLD WEST HIGHWAY BETWEEN 21ST AVENUE AND STARR ROAD IS NO LONGER NECESSARY FOR PUBLIC USE AS A RIGHT-OF-WAY,AND IS HEREBY VACATED AS A PRESENT OR FUTURE PUBLIC RIGHT-OF-WAY,AND SHALL BE EXCHANGED FOR OTHER RIGHT- OF-WAY,BE APPROVED AND ADOPTED; AND THAT THE MAYOR BE AUTHORIZED TO EXECUTE THE AGREEMENT FOR EXCHANGE OF ROAD RIGHT-OF-WAY. Councilwoman Richmond SECONDED THE MOTION. VOTE:Unanimous. The motion carried. Mayor Perkins called the meeting to a recess at 7:55 p.m.The meeting reconvened at 8:10 p.m. CONSIDERATION OF RECOMMENDATIONS FROM HEALTH AND HUMAN SERVICES COMMISSION FOR FISCAL YEAR 1993-94 REGULAR MEETING OF THE CITY COUNCIL JUNE 15,1993 PAGE 8 OF 19 )City Clerk Kathy Connelly briefed the Council on this item.She stated that Vice Chairman Ed Barker and commissioner Joy McNulty were present. Vice Chairman Ed Barker briefed the Council on the commission's recommendations. Councilman Hendricks asked if the East Valley Catholic Social Services is the one that keeps the Senior Center open four days a week. Mr.Barker answered yes. Councilman Hendricks stated he has received some calls from people;one from the community coordinator for the AARP in Northern Pinal County,who is requesting that the Senior Center stays open five days :a week like in the communities around us. Mr.Barker replied that he would prefer to see the Senior Center open five days a week. Councilman Hendricks asked what are the reasons for cutting back the number of days. Mr.Barker answered that he can't speak for East Valley Catholic Social Services,but he heard it was a matter of funding;he can't attest to what they do with money they receive from others,however the city clerk can attest to what they do with the money they receive from the City of Apache Junction.He stated he read in the newspaper that Director Jane Payne was told that she could expect the Senior Center to cut back to three days a week beginning the fiscal year on July 1st;that is why the commission recommended this funding with the stipulation that they maintain four days a week minimum. Vice Mayor Barker asked if East Valley Catholic Social Services does not keep the Senior Center open a minimum of four days,is this stipulation such that the money can reverse back to the City. Mr.Barker answered that the city clerk could probably answer that better than he,however it is his assumption that these funds go out quarterly and if there is a quarter when they operate less than four days a week,funding would be cutoff. City Clerk Kathy Connelly stated the commission will bring back contracts with that stipulation in there;if at any time during the fiscal year the Senior Center dropped down to less than four days,East Valley Social Services will be in violation of the contract with the City,which means we could withhold the funds and void the contract.She REGULAR MEETING OF THE: CITY COUNCIL JUNE:15,1993 PAGE 9 OF19 added that the money they are receiving right now is just specifically for on- site meals and home -bound meals. Boxing. him to explain why H & E was not funded. Mayor Perkins asked what about H & E Mr.Barker asked if she was asking Mayor Perkins replied yes. Mr.Barker commented that H & E Boxing's youth program in the community in admirable and the commission tried to find avenues to provide funds to them,however they are not eligible for funding because they do not have a 501 tax exempt number,but they are in the process of applying for it right now. Mayor Perkins agreed that H & E Boxing has an excellent youth program for our community. Vice Mayor Barker MOVED THAT RECOMMENDATIONS FROM THE HEALTH AND HUMAN SERVICES COMMISSION FOR HUMAN SERVICES FUNDING FOR FISCAL YEAR 1993-94 BE ACCEPTED,AND THAT STAFF PREPARE AND BRING BACK CONTRACTS FOR CONSIDERATION AND ACTION IN CONJUNCTION WITH FINAL BUDGET ADOPTION. Councilman Hendricks SECONDED THE MOTION. VOTE:Unanimous. The motion carried. FINAL PLANNED DEVELOPMENT FOR ARIZONA WATER COMPANY (PZ-92-11) )Planning Division Manager Jim Nakagawa briefed the Council on this item.He stated they are recommending approval of the final planned development for this zoning case,but the building permit not be issued until the two zoning stipulations be satisfied before the permit is issued.He stated that the architect and the water company officials were present to answer any questions from the Council. Vice Mayor Barker asked Mr.Nakagawa if there is any perceived problem with having these two stipulations met. Mr.Nakagawa answered not to his knowledge.He stated he did not know if Arizona Water submitted the deeds for the street dedication,but he did not see that as a big obstacle;there was an issue involving some driveway approaches which he believed were in the process REGULAR MEETING OF THE:CITY COUNCIL JUNE15,1993 PAGE 10 OF 19 of being resolved through the Engineering Department;he does not see the final plans as a problem from a planning and zoning stand point;and that he did not believe there were any serious building code issues on that project. Vice Mayor Barker MOVED THAT THE FINAL PLANNED DEVELOPMENT PLANS SUBMITTED BY ARIZONA WATER FOR THEIR NEW WAREHOUSE AND OFFICE BUILDING,PZ-92-11,BE APPROVED;AND THAT THE BUILDING PERMIT BE ISSUED ONLY AFTER COMPLIANCE WITH THE REQUIREMENTS STATED IN PLANNING'S MEMORANDUM TO THE MAYOR AND CITY COUNCIL DATED JUNE 4, 1993. Councilman Hendricks SECONDED THE MOTION. VOTE:Unanimous. The motion carried. PROPOSED LEASE AGREEMENT FOR L.D.S. CHURCH PARK )Parks and Recreation Director Jeff Bell briefed the Council on this item.He stated that the Parks and Recreation Commission on May 24th by a 3-2 vote approved the recommendation to the City Council in support of this lease and staff concurs with it. Councilman Perkins asked if there were any plans for the next year to do any development on the site other than the normal maintenance. Mr.Bell answered he did not anticipate any major improvements,except for some picnic tables to the ramadas that exist;any improvements done such as the picnic tables will be items that could be removed if the agreement does not work out. Councilman Perkins MOVED THAT THE CITY MANAGER BE AUTHORIZED TO ENTER INTO A ONE-YEAR,TRIAL -BASIS,LEASE AGREEMENT WITH THE L.D.S.CHURCH FOR THE PARK SITE LOCATED AT 16TH AVENUE AND IRONWOOD DRIVE. Councilman Cox SECONDED THE MOTION. VOTE:In favor:Councilman Cox,Councilman Perkins,Vice Mayor Barker,Mayor Perkins. Opposed:Councilman Hendricks,Councilwoman Richmond. Abstained:Councilman Coleman. REGULAR MEETING OF THE CITY COUNCIL JUNE 15,1993 PAGE 11 OF 19 The motion carried. INTERGOVERNMENTAL AGREEMENT WITH ARIZONA DEPARTMENT OF TRANSPORTATION (JPA 93-76)) )City Engineer Gordon Grandy briefed the Council on this item.He recommended that the intergovernmental agreement be approved. Councilman Coleman noticed on the map for traffic signals a proposed light by ADOT at Southern and Idaho and asked if it would be installed this year. Mr.Grandy answered he was not sure what calendar year,but it would be more likely by the end of the fiscal year; ADOT did its study and since it is on the state system,the state has to design the signal;and funding is already available to the state. Councilman Coleman asked if ADOT knows how bad we need the traffic light. Mr.Grandy answered that we might need it by October or November,but right now there is not a problem. Councilman Coleman asked who adjusts the timing on the lights. Mr.Grandy answered that right now, since the City and ADOT are still working under the other intergovernmental agreement,if we ask ADOT to come out and adjust the timing,they would probably do it. City Manager Mike Lee asked how much of the cost for the traffic signal at Idaho and Southern will be borne by the City;if it is a 50% of the installation cost. Mr.Grandy answered that since the construction of Idaho Road,they basically put in the underground conduit and the full boxes;we will not be charged for that,but we will be charged 50% of the cost for the rest. how much it will be. around $35,000. "increase of cost"in this agreement. REGULAR MEETING OF THE CITY COUNCIL JUNE 15,1993 PAGE 12 OF 19 Mr.Lee asked for an estimation of Mr.Grandy answered that 50% will be Vice Mayor Barker asked what was the Mr.Grandy answered that it was probably what Mr.Dobson is going to discuss on the bid award for traffic signal maintenance. Vice Mayor Barker MOVED THAT THE CITY MANAGER AND THE MAYOR BE AUTHORIZED TO EXECUTE THE INTERGOVERNMENTAL AGREEMENT JPA 93-76 WITH THE ARIZONA DEPARTMENT OF TRANSPORTATION UNDER PROTEST. Councilwoman Richmond SECONDED THE MOTION. VOTE:Unanimous. The motion carried. BID AWARD FOR MAINTENANCE AGREEMENT FOR CITY OWNED TRAFFIC SIGNALS )Public Works Operations Superintendent Doug Dobson briefed the Council on this item. Councilman Perkins asked if this is not something that the City could do or if we need to contract for it. Mr.Dobson answered it is something that we need to look at;in the near future we are going to need some people trained because this is a 24 -hour a day and 365 -days a year work. Councilman Perkins suggested to recommend staff to look at the possibility of doing it ourselves. Mr.Dobson informed the Council that ADOT has agreed to train city staff on some of the things;two city employees have been sent out with ADOT,including himself occasionally;the same two employees have been sent to classes on the timing of the lights and replacing the parts,but we are not close to having a trained technician. Councilwoman Richmond MOVED THAT THE BID FOR THE TRAFFIC SIGNAL MAINTENANCE,PROJECT NO.PW-93-02,BE AWARDED TO ARIZONA TRAFFIC SIGNAL FOR $77,500.00 FOR THE TRAFFIC SIGNAL MAINTENANCE CONTRACT FOR JULY 1,1993 THROUGH JUNE 30,1994. Vice Mayor Barker SECONDED THE MOTION. VOTE:Unanimous. The motion carried. REGULAR MEETING OF THE CITY COUNCIL JUNE 15,1993 PAGE 13 OF 19 BID AWARD FOR CORRUGATED METAL PIPE, PW-93-01 )Public Works Operations Superintendent,Doug Dobson,briefed the Council on this item. Vice Mayor Barker asked what is the corrugated pipe for. Mr.Dobson answered it is for the MegaFoods'drainage. Councilman Perkins MOVED THAT THE BID FOR CORRUGATED METAL PIPE,PROJECT NO.PW 93-01,BE AWARDED TO CONTECH CONSTRUCTION PRODUCTS,INC.,FOR $27,429.70 TO PURCHASE PIPE AND ACCESSORIES. Councilman Hendricks SECONDED THE MOTION. VOTE:Unanimous. The motion carried. ADOPTION OF 5 -YEAR PARKS AND OPEN SPACE PLAN )Parks and Recreation Director Jeff Bell briefed the Council on this item.He stated that the Parks and Recreation Commission on April 26th recommended adoption of this plan,and staff concurred with that recommendation. Councilman Coleman MOVED THAT THE 5 -YEAR PARKS AND OPEN SPACE PLAN AS RECOMMENDED BY THE PARKS AND RECREATION COMMISSION,BE APPROVED AND ADOPTED. Vice Mayor Barker SECONDED THE MOTION. VOTE:Unanimous. The motion carried. AUTHORIZATION TO EXCEED THE $10,000 LIMIT REGARDING THE WILLDAN & ASSOCIATES CONTRACT FOR PROFESSIONAL SERVICES IN THE BUILDING DIVISION )City Manager Mike Lee briefed the Council on this item. Vice Mayor Barker commented that the Council does not have a choice about paying this,so there is really no need REGULAR MEETING OF THE CITY COUNCIL JUNE 15,1993 PAGE 14 OF 19 to discuss it except to acknowledge the fact that Mr.Lee has already taken steps to ensure that this type of thing would never happen again. Mr.Lee replied that the City has a contractual obligation in this case,and to prevent the problem from occurring in the future we will require of all the contracts to be amended with any stipulation that the Council adds on after they are submitted. Vice Mayor Barker agreed on that. She also clarified that the amount was $41,355.12. Mr.Lee confirmed it and added that those services have been terminated;the City is no longer using Willdan or any other outside consultant for that since we have the help we need right now. Vice Mayor Barker MOVED THAT AUTHORIZATION BE GIVEN TO STAFF TO EXCEED THE $10,000 LIMIT REGARDING THE WILLDAN & ASSOCIATES CONTRACT FOR PROFESSIONAL SERVICES IN THE BUILDING DIVISION FOR A TOTAL AMOUNT NOT EXCEEDING $41,355,12. Councilman Coleman SECONDED THE MOTION. VOTE:Unanimous. The motion carried. COUNCIL DIRECTION TO STAFF ON PROPOSED LEGISLATION OR ACTIONS GENERAL PLAN AMENDMENT GPA-93-03 )Planning Division Manager Jim Nakagawa briefed the Council on this item.He stated that Jojoba Bean manufacturing company is one of the few businesses in town that provides basic economic employment;they are planning to expand their plant capacity,but they are in a commercial zone and the zoning in the General Plan is going to be a problem.He stated that the company would need to rezone its property and seek a change in the General Plan,but there are a couple of considerations such as the task force that is in the process of updating the General Plan;however,timing is an issue because the lease on the jojoba property will be up in the Fall and they need to make a decision on whether or not to expand their plant at the location on Coconino Drive or whether they need to look for property elsewhere. Councilman Perkins asked if the company indicated how much it would cost them to relocate to another property that would meet their zoning requirements. REGULAR MEETING OF'THE CITY COUNCIL JUNE:15,1993' PAGE: 15 OF 19' Mr.Nakagawa answered that they did not talk about a dollar figure but how much floor area they needed;they tried to come up with some numbers as far as what the commercial zone would allow them to expand,which was not enough to handle their expansion plans.He stated that some of the ideas he offered to them was that we have industrial parcels in Apache Junction elsewhere,but they did not seem interested in other locations. Councilman Perkins stated he did not have a problem with starting a General Plan amendment;he would like to see staff and the Council help the company;he would like to see the business stay here and suggested that we relocate them and offer assistance. Mr.Lee stated that this matter has been in the works for a long time;before Economic Development Manager John Schoeph retired,he spent a lot of time working with the company in trying to find them a place to relocate,so that has been already explored,but for whatever reasons there was no option for them other than to expand in that area. Councilman Perkins stated he would like to see whatever documentation the City has already on that. Vice Mayor Barker asked what are the ramifications of changing this 7 -acre property from light industry to a wider use base,and what other types of industries would likely come here. Mr.Nakagawa answered that he was uncertain about that;in terms of a regional market,there is a glut of industrial space right now in the Valley,and maybe some existing light industrial businesses in this area may wish to stay or expand,but he did not know of any new business that may wish to come here.He stated that one of the reasons that some of the property owners offer to Planning for that area not being a good commercial parcel is that it does not have exposure on Southern Avenue or Idaho Road;and it is more appropriate to look at this as perhaps an industrial parcel. Vice Mayor Barker asked if this business currently was looking at the possibility of using the entire 7 -acre site. Mr.Nakagawa answered no. Vice Mayor Barker commented there is a very small possibility of an industrial planned area development for the seven acres. Mr.Nakagawa stated that actually there are a number of existing businesses there already and there are some big REGULAR MEETING OF THE CITY COUNCIL JUNE 15,1993 PAGE 16 OF 19 parcels,but the property owner we talked to would like the flexibility to have industrial users also developed in this area such as the jojoba company. Vice Mayor Barker asked if there have been any complaints from property owners around that area or who have thought of that possibility,and if they have been contacted. Mr.Nakagawa answered that in 1988 there were some meetings with the Planning and Zoning Commission to look at the possibility of introducing more industrial uses in this area,to change the zoning and the General Plan,but people who lived in the houses or apartments surrounding this area objected to that idea and they may still hold some of those objections;if we try to control the development through planned development or by being able to limit some of the uses for that area,that may elate some of people's concerns. Vice Mayor Barker asked if people were concerned about smells,fumes,sound,and those types of uses. Mr.Nakagawa answered he thought people were concerned about the typical industrial land use impacts. Vice Mayor Barker asked if that could be controlled through planned development. Mr.Nakagawa answered that it could be controlled perhaps through the kind of uses that you may want to allow;you do not want to allow manufacturing processes because these are businesses that produce smoke and noise. Mayor Perkins asked if Mr.Schoeph looked at this that long ago,did we not have an amendment to the General Plan before this task force coming up that they could have addressed then. Mr.Nakagawa answered he did not recall if Mr.Schoeph looked at the General Plan issues on this case at the time. City Attorney Glenn Gimbut stated that right now we are at the window period for biannual updates to the General Plan and that is one of the reasons why this is before the Council. Vice Mayor Barker commented that in order to go through this process,it has to go back through the Planning and Zoning Commission,and that would give the public the opportunity to address this issue in the planning and zoning area before it comes back to the Council for final passage. REGULAR MEETING OF THE CITY COUNCIL JUNE 15,1993 PAGE 17 OF 19 Mr.Nakagawa answered it is correct; this merely authorizes staff to initiate the process,spend money and time on it. Councilman Perkins MOVED THAT THE FOLLOWING DIRECTION BE GIVEN TO STAFF REGARDING THE GENERAL PLAN AMENDMENT GPA-93-03:TO BEGIN THE GENERAL PLAN AMENDMENT PROCESS AS THEY SEE IT FIT. Vice Mayor Barker SECONDED THE MOTION. VOTE:Unanimous. The motion carried. SELECTION OF MEETING DATES,TIMES,LOCATIONS,AND PURPOSES Vice Mayor Barker MOVED THAT AN EXECUTIVE SESSION BE HELD AT 6:00 P.M.AND A WORK SESSION AT 6:00 P.M.ON TUESDAY,JULY 6,1993 IN THE CITY COUNCIL CONFERENCE ROOM AND CITY COUNCIL CHAMBERS RESPECTIVELY;AND THAT THE SPECIAL MEETING SCHEDULED FOR WEDNESDAY,JUNE 16TH BE MOVED TO MONDAY,JUNE 21ST AT 7:00 P.M.;AND THAT AN OPEN HOUSE BE HELD ON TUESDAY,JUNE 29TH FROM 6-7 P.M.AT THE CITY COMPLEX;AND THAT A COUNCIL BUDGET WORK SESSION/SPECIAL MEETING BE HELD ON JUNE 29TH AT 7:00 P.M. MOTION. VOTE:Unanimous. The motion carried. INFORMATION AND REPORTS None. ADJOURNMENT meeting at 9:12 p.m. Consent Agenda Items are as follows: 1.Acceptance of Agenda. REGULAR MEETING OF THE CITY COUNCIL JUNE 15,1993 PAGE 18 OF 19 Councilwoman Richmond SECONDED THE )Mayor Perkins adjourned the 2.Acceptance of the Minutes of the Regular Meeting of June 1,1993. ACCEPTED THIS 6TH DAY OF JULY ,1993,BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA. SIGNED AND ATTESTED TO THIS 7TH DAY OF ATTEST: KATHLEEN CONNELLY City Clerk JULY CITY COUNCIL MINUTES CERTIFICATION ,1993, I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the City Council of the City of Apache Junction,Arizona,held on the 15th day of June,1993.I further certify that the meeting was duly called and held and that a quorum was present. Dated this 28th day of June,1993. KATHLEEN CONNELLY City Clerk REGULAR MEETING OF THE CITY COUNCIL JUNE 15,1993 PAGE 19 OF 19