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HomeMy WebLinkAbout1993-07-06 City Council Regular MinutesCITY COUNCIL REGULAR MEETING JULY 6,1993 The regular meeting of the City Council of the City of Apache Junction, Arizona,was held on July 6,1993 at the Apache Junction City Council Chambers pursuant to the notice required by law. CALL TO ORDER Mayor Perkins called the meeting to order at 7:00 p.m. INVOCATION Councilman Coleman gave the Invocation. PLEDGE OF ALLEGIANCE Councilwoman Richmond led the Pledge of Allegiance. ROLL CALL Councilmen Present:Mayor Perkins Vice Mayor Barker Councilwoman Richmond Councilman Hendricks Councilman Perkins Councilman Coleman Staff Present: Others Present: (Councilman Cox was absent.) City Manager Michael R.Lee City Clerk Kathleen Connelly City Attorney Glenn Gimbut Assistant City Manager George Hoffman Director of Public Safety Bill McDaniel Director of Public Works Rich Broman City Engineer Gordon Grandy Planning Division Manager Jim Nakagawa Parks and Rec.Director Jeff Bell Pamela Rineholt,756 S.Palo Verde Dr.,Apache Junction Jimmy Eidson,944 W.3rd Ave.,Apache Junction Joe Durbala/Grace Hagner,673 E.Kachina Ave., Apache Junction Barry J.Baldwin,Apache Greyhound at 2551 W. Apache Trail REGULAR MEETING OF THE CITY COUNCIL JULY 6,1993 PAGE 1 OF 26 William Cams,629 E.10th Ave.,Apache Junction ACCEPTANCE OF CONSENT AGENDA )Councilman Coleman MOVED THAT THE CONSENT AGENDA BE ACCEPTED AS PRESENTED. Vice Mayor Barker SECONDED THE MOTION. VOTE:Unanimous. The motion carried. AWARDS,PRESENTATIONS AND COMMUNICATIONS None. CALL TO THE PUBLIC Mayor Perkins stated the requirements of Call to the Public. Pamela Rineholt,756 S.Palo Verde Drive,representative of the Library Board,addressed the Council supporting the Library expansion. Mayor Perkins thanked everyone for attending the meeting and acknowledged former Councilman Jimmy Eidson,Constable Holbrook,and Carol Doty of the Chamber of Commerce. Jimmy Eidson,944 W.3rd Avenue,addressed the Council opposing the proposed sales tax increase by the County.He opposed the Civilian Review Board but was in favor of having people on the board who have a clean record with the police department. Joe Durbala of 673 E.Kachina Ave.,and Grace Hagner,leader of Block Watch,536 W.23rd Avenue,presented petitions to the Council opposing the Civilian Review Board. Barry Baldwin,Manager of Apache Greyhound Park at 2551 W.Apache Trail, thanked Mayor Perkins,Vice Mayor Barker and City Attorney Gimbut for attending the Arizona Racing Commission meeting and making it possible for Apache Greyhound Park to operate also on weekends. William Cams,629 E.10th Ave.,recommended that the Council consider broadcasting their meetings on Channels 5 or 45.He also spoke in favor of any citizen participation on the Civilian Review Board. CITY MANAGER'S REPORT REGULAR MEETING OF THE CITY COUNCIL JULY 6,1993 PAGE 2 OF 26 City Manager Mike Lee updated the Council on the status of the Williams Air Force Base Reuse Plan and activities.He stated that in April the State Legislature authorized the,creation of a Airport Joint -Powers Authority and the cost to remain a member of the IGA Group for Apache Junction would be about $75,000 to $100,000 per year which is based on an estimated $1.5 to $2 million annual subsidy for the operation expenses for WAFB Reuse. He further explained the potential future uses of WAFB. Mr.Lee stated that we need to decide if we want to remain a member of the IGA Group soon to be called Airport Joint -Powers Authority,or at what point do we withdraw and how do we do that.He recommended that Apache Junction remain a member until the authority is formed and until the membership cost becomes a requirement.He stated that remaining a member of the Governor's reuse task force called Williams Air Force Base Reuse Partnership would not cost us anything and would give Apache Junction the opportunity to have a voice,to monitor and participate in the future reuse of WAFB.However,because of the distance between the City to WAFB,being in a different County,and facing a tight budget,Mr.Lee did not see how we can continue to participate at that level of expense. Mr.Lee further explained the existence of an environmental statement that WAFB is responsible for some of the requirements involved with that. Vice Mayor Barker asked how long will this continue before the cost of membership is required. Mr.Lee answered that about three to four months. Vice Mayor Barker asked if at that point Mr.Lee is suggesting to remain a member of the Governor's task force which will allow us to have a voice in that situation. Mr.Lee confirmed that. PUBLIC HEARINGS BINGO LICENSE APPLICATION FOR WINDSONG MOBILE HOME PARK )City Clerk Kathy Connelly briefed the Council on this item. Mayor Perkins asked if there was anyone wishing to speak on this item. Ms.Judy Skief,applicant,stated that the park has room for approximately 55 people in the recreation room. She stated that bingo is open to the public but it is mainly for the park. REGULAR MEETING OF THE CITY COUNCIL JULY 6,1993 PAGE 3 OF 26 Councilman Hendricks asked if bingo is open to the public and not just for members of the park. friends and family of the park residents. is not for residents of the park only. for family of the residents. Ms.Skief answered that i t is for City Manager Mike Lee asked if bingo Ms.Skief answered that i t is also Mayor Perkins asked if there was anyone else wishing to speak on this item.There being no one else wishing to speak,she closed the hearing to the public. Vice Mayor Barker pointed out that the memo from Building stated that "While the zoning- does not specifically allow Bingo as an accessory .use,it is assumed that the game is being proposed as a form of recreation for the residents of the park only"and that she presumed that Building and Zoning is basing their approval on that.She asked if it is correct that it is for residents only. Mr.Lee stated that he understands that i t is. Councilman Hendricks stated that he did not seemn the application that it is for the park residents only,that is why he asked about it. Vice Mayor Barker explained to Ms.Skief that there seems to be a conflict in the type of zoning they have and what she is proposing;if she is proposing only residents of the park, there is no problem,but if she is proposing friends and families of residents who live outside the park,then there is a problem. Ms.Skief confirmed that i t is not for outside the park but inside the park. Vice Mayor Barker MOVED THAT THE BINGO LICENSE SUBMITTED FOR WINDSONG MOBILE HOME PARK,BE RECOMMENDED FOR APPROVAL TO THE ARIZONA DEPARTMENT OF REVENUE,BINGO LICENSING AUTHORITY. Councilman Hendricks SECONDED THE MOTION. VOTE:Unanimous. The motion carried. REGULAR MEETING OF THE CITY COUNCIL JULY 6,1993 PAGE 4 OF 26 OLD BUSINESS CIVILIAN REVIEW BOARD )Assistant City Manager George Hoffman read the report from members of the task force to the City Council. the task force job. Vice Mayor Barker gave a synopsis of Councilman Perkins concurred with Vice Mayor Barker and stated he found out that,while there was not a strong support for a Police Review Committee,there was still the perception that something needed to be done as far as checks and balances.He further explained the job of the task force and how the board would work. Councilman Hendricks thanked city staff for their cooperation and the police officers for their input.He asked the public to wait and see what they put together. Councilman Perkins informed the public that the minutes of the task force meetings are available to the public if they so desire to review them;also,the three council members plus the staff are also available to speak with the public. Vice Mayor Barker MOVED THAT THIS COUNCIL IMPLEMENT A CITIZEN REVIEW BOARD AND THE FOLLOWING DIRECTION BE GIVEN TO STAFF,THAT STAFF COME BACK TO US WITHIN 60 DAYS WITH THE STRUCTURE OF SUCH A BOARD,THAT THEY WORK WITH THE TASK FORCE AND COME UP WITH A SUITABLE STRUCTURE AND METHOD OF IMPLEMENTING THIS BOARD. Councilman Perkins SECONDED THE MOTION. Councilman Coleman suggested to have public input and schedule a public meeting. Mr.Hoffman suggested that the Council consider the issue;if the Council feels that what comes back is what they are comfortable with,at that juncture distribute copies of that to the media;have something complete,then people will have something specific that they can respond to. Councilman Coleman was concerned that the motion does create a Civilian Review Board and that there would be a lot of speculation on the part of the public and certain Council members as to what that means. Councilman Perkins agreed with Councilman Coleman and suggested to postpone creating the board.He stated REGULAR MEETING OF THE CITY COUNCIL JULY 6,1993 PAGE 5 OF 26 that the task force was to get this organized;if they come back at the first meeting in August with the substance and with the public's input the Council can decide on the board. Vice Mayor Barker stated that i f they are going to do something like that,she would like to have staff come back with a structure the way it will work and a proposed ordinance so that this can go.She amended her motion by adding THAT STAFF NEEDS TO COME BACK WITHIN 30 DAYS WITH THE STRUCTURE,HOW IT'S GOING TO WORK,AND A GOOD IDEA OF WHAT THAT ORDINANCE HAS TO READ,SO THAT THE BOARD CAN BE VOTED ON. the reasons for postponing this. Councilman Perkins further explained City Clerk Kathy Connelly clarified the amendment to the main motion:THAT THE FOLLOWING DIRECTION BE GIVEN TO STAFF,THAT STAFF COME BACK WITHIN 30 DAYS,BY THE AUGUST 3RD MEETING,WITH THE STRUCTURE OF SUCH A BOARD AND A COMPLETE ORDINANCE READY TO ADOPT. Mayor Perkins commented that i t gives the citizens 30 days for their input to the Council. Councilman Perkins suggested using the work session for the board discussion. Ms.Connelly replied that they were not quite that ready with the ordinance but maybe will need two to three weeks. City Attorney Glenn Gimbut stated that if Ms.Connelly and Mr.Hoffman worked together on the memo as to the structure,he can work on an ordinance based on that structure within three days. Councilman Perkins asked if the work session on August 2nd can be designated as a public hearing for this issue. He commented that the Justice Court holds up to 150 people and maybe they can consider it for the meeting. Vice Mayor Barker stated that the public needed to see the structure before they can have anything to say,so the structure needs to be done as soon as possible so that it can be disseminated to the public rapidly for study. Ms.Connelly commented that the rushing of things causes mistakes,so while staff might have something on August 2 or 3,if there are any floor amendments,she would suggest that they take it back and redo it.She reminded the Council that this would be done in ordinance form so it was a mandatory public hearing. REGULAR MEETING OF THE CITY COUNCIL JULY 6,1993 PAGE 6 OF 26 Vice Mayor Barker commented that it will not be back until the first meeting in September because the Council does not have a second meeting in August,so they have an additional 30 days at that point. Councilman Perkins commented that the task force was close to completing the study. Ms.Connelly read the amended motion:THAT STAFF IS DIRECTED TO COME BACK WITHIN 30 DAYS PROJECTED TO THE AUGUST 3 REGULAR MEETING WITH A DOCUMENT READY TO ADOPT THAT INCLUDES THE STRUCTURE AND METHOD OF IMPLEMENTATION OF THE CITIZEN REVIEW BOARD. Councilman Perkins asked if they need to reschedule it then,or if it would be done at the end of that public hearing. Vice Mayor Barker answered that they are going to redesignate the August 2nd meeting for the board;if they need to change the place they can do it later. Ms.Connelly suggested to have a bigger place than the Justice Court like Four Peaks Elementary School. Councilman Perkins SECONDED THE MOTION. VOTE:Unanimous. The motion carried. NEW BUSINESS MAGISTRATE COURT:REVIEW OF POLICIES AND PROCEDURES OF COURT AND ADMINISTRATION ) )Vice Mayor Barker stated this was a continuation of Council direction to staff concerning the Magistrate Court; that on June 16,1992 the Council requested the City Manager and staff to assist the Judge with administrative and managerial problems that may exist in the department.She stated that in March of this year the Council asked staff to review the progress of that situation and this resulted in a Memorandum of Understanding and Administrative Order between the Magistrate Court and the City Manager's office.She further explained the intent of that Memorandum. She clarified that it was the Council and not staff that instigated these actions.She explained that the Council understands Administrative Order 92-2 but they do not see that the supervision or authority has been adequately exercised,instead the personnel policies of the Court are not consistent with those of the City. REGULAR MEETING OF THE CITY COUNCIL JULY 6,1993 PAGE 7 OF 26 Vice Mayor Barker MOVED THAT WE IMPLEMENT THE RECOMMENDATION OF LAST YEAR'S JUDICIAL REVIEW BOARD TO HIRE A STRONG ADMINISTRATIVE JUDGE AS OF THE 1994-95 BUDGET YEAR AND THAT STAFF DETAIL THE QUALIFICATIONS WHICH WILL BE NECESSARY FOR SUCH A POSITION;THAT THEY CREATE A TIMELINE FOR ADVERTISING AND INTERVIEWING FOR THAT POSITION;AND TO BRING THAT INFORMATION BACK TO THE COUNCIL BY THE FIRST MEETING IN OCTOBER. Councilman Hendricks SECONDED AND AMENDED THE MOTION:THAT THE COURT ADMINISTRATOR POSITION BE DISSOLVED AS PER THE JUDICIAL REVIEW BOARD RECOMMENDATIONS WITHIN THIRTY DAYS AND WE IMMEDIATELY ADVERTISE FOR A CHIEF COURT CLERK;ALSO THAT THIS CHANGE BE REFLECTED IN THE 1993-94 BUDGET. Councilwoman Richmond SECONDED THE AMENDMENT. Councilman Coleman asked what was the difference between the administrative position and the Court Clerk III position. Councilman Hendricks answered that he is basing that on the information that he has obtained over the last month and on the findings of the Judicial Review Board of which only a portion of that was acted on by the past Council. Councilman Coleman asked again for the difference between those positions. Councilman Hendricks answered that this is following the Judicial Review Board findings and recommendations. Councilman Coleman asked if Councilman Hendricks envisions a Court Clerk III being more of a hands-on person,helping behind the counter and that sort of thing. Councilman Hendricks answered yes. Councilman Perkins explained why he could not support the amendment. Councilman Coleman asked if the main motion involves the magistrate contract for the next budget year. Vice Mayor Barker answered yes. Councilman Coleman asked if the amendment takes effect immediately this budget year. REGULAR MEETING OF THE CITY COUNCIL JULY 6,1993 PAGE 8 OF 26 Councilman Hendricks answered yes and added that he is basing that also on the budget and the cuts that have to be made. Vice Mayor Barker asked if Councilman Hendricks would consider his amendment effective next year rather than this year. Councilman Hendricks answered that looking at it budgetwise he would say no. Assistant City Manager George Hoffman clarified that if the Council were to pass this motion,the recruitment would be for a Court Clerk III and the range is described as recommended by the judge under separate correspondence when the judge asked for a Court Clerk III,which he believes is range 28. The Council proceeded with the motion on the amendment. AMENDMENT VOTE:In favor:Councilman Coleman,Vice Mayor Barker, Councilman Hendricks,Councilwoman Richmond, Mayor Perkins. Opposed: The motion carried. MAIN VOTE:In favor: Opposed: The motion carried. Councilman Perkins. Councilman Coleman,Councilman Hendricks,Vice Mayor Barker,Councilwoman Richmond,Mayor Perkins. Councilman Perkins. Mayor Perkins recessed the meeting at 8:08 p.m.The meeting reconvened at 8:30 p.m. CITY COMPLEX MASTERPLAN AND BUILDING PROJECTS )City Manager Mike Lee briefed the Council on this item.He introduced Mr.Ab Hameed with CIA and Associates to speak to the Council. Mr.Hameed stated that he would brief the Council on the masterplan,report some of the views of the police building and some options and schedules,and options on how to expand the REGULAR MEETING OF THE CITY COUNCIL JULY 6,1993 PAGE 9 OF 26 dollars that are budgeted for the police building and the library expansion. He proceeded with his presentation to the Council. Councilman Perkins stated that parking was a concern in the Library expansion.He explained some of the options available for parking and that the Veterans Memorial Park could be relocated and that space used for additional parking as needed or for other things. Mayor Perkins clarified that Councilman Perkins was referring to Veterans Memorial Park as parking for the Library. Councilman Perkins explained that the Library expansion will take more space so the existing parking will have to be used up and,as the Library grows,there will be additional parking needed;the zoning requirements ask for so many parking spaces per square foot of building. Mr.Hameed stated that a mass of parking lots and buildings looks like a shopping center and the city complex should not be that.He explained that we are going to require massive parking that we have to provide,and if we have land that can be used,it may not be used for parking but for other use. Councilman Perkins stated that originally,they discussed relocating the memorial to a central location and he favored this option. Mayor Perkins asked if there would be room at the new location for the memorial to have the same functions we are presently having. Councilman Perkins explained making the memorial bigger and being in the center with an amphitheater in front of it. Mr.Hameed stated that there are a lot of opportunities for doing that because it means making more effective use of the land. Mayor Perkins mentioned she did not know that land where the Gazebo is was city's property. Councilman Perkins stated that land to the east also belongs to the City which is worth about $85,000. Mayor Perkins asked if there was a commitment that the memorial would remain there. REGULAR MEETING OF THE CITY COUNCIL JULY 6,1993 PAGE 10 OF 26 Councilman Coleman stated that when they discussed this issue before at a public meeting the Council was told that it was a "sacred cow." Councilman Perkins stated he does not mean to dissolve the memorial but to honor it and make it the central point of this facility.He further explained that by doing that would save some tax dollars. Mayor Perkins asked if there was a time frame for this proposal to be made. Councilman Perkins answered that at this point Mr.Hammed is asking for direction from the Council as to what to do with the masterplan;if we want to move the memorial,they can come back with different concepts and schemes of how it would look. Mr.Hameed explained that right now is the time to reassess anything that needs to be reassessed. Councilman Coleman asked if there were not some concepts already drawn showing the memorial park in the center. Mr.Hameed described those concepts. Mayor Perkins stated she was under the impression that somehow that land was deeded to a group a people. Councilman Perkins answered that there are no records on file about that. Mr.Lee asked if that was part of 20 acres that were divided in one piece and that was State land. Public Works Director Rich Broman stated that the issue was that a number of the service organizations and other citizens got together to develop the Veterans Memorial Park,and after all that time and effort there was the concern about relocating it. Mayor Perkins asked if relocating it means to start all over. Gazebo can be easily moved. concepts for the Gazebo. REGULAR MEETING OF THE CITY COUNCIL JULY 6,1993 PAGE 11 OF 26 Councilman Perkins answered no;the Mayor Perkins asked about one of the Councilman Perkins answered that the concept was to put the Gazebo between the council chambers and the administration building and this caused opposition. Mayor Perkins mentioned that she was one of those who opposed it because she had worked on it. Councilman Perkins again explained that it would not be destroyed but improved. Vice Mayor Barker stated she did not have a problem with the Gazebo being moved as long as it can be moved intact with its plaques and memorials attached. Mayor Perkins asked about the proposed green belt on concept 1. Mr.Hameed answered that it was the retention area that can serve as green areas or landscaping. Mayor Perkins stated that from what she was seeing she had no objection to moving the Gazebo. Councilman Perkins suggested that when Mr.Hameed comes back with some concepts,that they present them to the different organizations and ask for their input. Mayor Perkins commented on the amount of work that went into building the Gazebo and was in favor about moving it. Councilman Perkins asked if the Community Center or Senior Center was going to be relocated. Mr.Lee answered that Prospector Park was the preliminary location for that. Councilman Perkins listed some of the offices that would go on the southeast side of the complex. Mr.Broman commented that they had looked at combining the Senior Center and a community center. Councilman Perkins stated that the handicapped restrooms had to be shown on the masterplan and maybe that needs to be relocated too. Mr.Lee stated that those can be incorporated into a building rather than standing alone. REGULAR MEETING OF THE CITY COUNCIL JULY 6,1993 PAGE 12 OF 26 Mayor Perkins asked when is the Senior Center going to be relocated. Councilman Perkins answered that there was no date time for that;this masterplan is just showing what the City can eventually do as the needs arise. Mr.Lee stated this is a preliminary implementation schedule which is for illustration purposes showing how things could happen,but there is really nothing concrete. Mayor Perkins stated that she wished that the senior citizens could buy property and build their own Senior Center so that they would not have any problem one way or the other. Councilman Perkins asked how are most Senior Centers handled. Mr.Lee answered that they are handled by the communities. Councilman Perkins stated that maybe the City can do something like what i t is doing with the Chamber of Commerce as far as assisting them in locating the land. Mr.Lee stated that the Senior Center is actually funded by the CMG program. five acres at Cortez. Wickiup and Superstition,and that we on Starr was the one she was thinking Mayor Perkins asked if the City has Mr.Broman answered that it was at also have a parcel at Starr. Mayor Perkins stated that the land about. Mr.Broman stated that BLM land was a possible place for the community center. Mayor Perkins commented that if thesenior citizenshad the land,they might want to build a Senior Center with raised funds. Mr.Hameed presented the options for the police building.He showed a modification of the police building at 15,000 square feet and 13,000 square feet.He stated that if the Council decides to modify the building which time and money has been already spent, they would do the schematic in a month to keep the cost down as much as REGULAR MEETING OF THE CITY COUNCIL JULY 6,1993 PAGE 13 OF 26 possible.He stated that they would be back with the design development and the modified building some time in October.He stated that construction will take less time because it would be a smaller building. Mayor Perkins asked if they go with the modified building,are they going to be able to start an administration building also. Mr.Hameed answered that he would explain that towards the end.He briefed the Council on Phase I of the Library.He suggested that putting the police and the library buildings together on the construction bid could lower the cost.He briefed the Council on the city complex and stated that it would take about three months to do most of the schemes;it will take time because the library masterplan has changed the whole masterplan. Mr.Hameed then answered Mayor Perkins question about the administration building.He stated that a city building could be done,but if the Council decides to go with Option 2, i t is still a small city hall;it would stop the City from implementing a masterplan,which he explained. Mayor Perkins stated that Administration needs more space as badly as the police department. Mr.Hameed explained that they have done with Administration which is according to current needs and that we also need to plan that building for expansion as they are doing with the Library. Mayor Perkins that a decision on a new administration building does not lie with her only but with the rest of the Council. Councilman Perkins pointed out that there is a delay of five months already and asked how much will that cost us. about $20,000 to $25,000 to $27,000. cost is for the delay we building as approved,i t something like that,but Mr.Hameed answered that it will be Councilman Perkins stated that the have right now;if the Council decided on the would be about $25,000. Mr.Hameed answered that it would be they would have to negotiate that. Councilman Perkins asked about deciding on the modified plan. REGULAR MEETING OF THE CITY COUNCIL JULY 6,1993 PAGE 14 OF 26 Mr.Hameed explained that the building is being delayed but there is really no delay cost in going to another options. Councilman Perkins asked that i f they went with the 15,000 square foot police building,does the $1,960,000 include any additional costs in renegotiating the contract with the architect and his firm at this point,and if the schematics are drawn out for addition of the spaces that are being deleted at a future time.He asked if at that time those schematics would have to go through another design development. Mr.Hameed answered no and he recommended that if they decide on an option that it be designed for that; planning for expansion or working in phases could cut the cost of building. Councilman Perkins asked if the schematics of the additions are in a form that can be taken out to bid. Mr.Hameed answered that they can do that or they can design everything and put it in an alternate. Councilman Perkins asked if the only additional cost that Mr.Hameed is talking about is any cost for building expansion. Mr.Hameed answered it is right because he does not know what the building cost will be in 1999. Councilman Perkins asked if they decided on Option 2 and the project was done,would we have the plans for the next five years to develop later. Mr.Hameed answered yes,but it is going to cost some money because some changes may have to be done. They further discussed future costs. Mayor Perkins commented that compared to what the police has now even Option 3 would look beautiful to them. Mr.Hameed stated that Option 3 is minimum. Councilman Coleman stated that some of the additional cost for building in the future would be offset because we would already have a 7,000 square foot city building that would not have to be built in the future. REGULAR MEETING OF THE CITY COUNCIL JULY 6,1993 PAGE 15 OF 26 Mr.Hameed replied that it does not matter what building we build later,it will cost more money than building the police building. Councilman Coleman asked how much will extend the live of the building going with 15,000 square foot rather than 13,000 square feet. Mr.Hameed answered that 13,000 square feet is very minimum because some of the amenities have been taken out; that was done as an exercise,but he would recommend that it should be a self- sufficient police building.He recommended to go with the 15,000 square feet. Councilman Coleman recalled a discussion about 16,000 square foot as having the very essentials that were needed right now. Mr.Hameed replied he did not remember that but when they did the study,they came up with 18,700 square foot building and later they decided on a 24,000 square foot building. Councilman Coleman replied that part of that decision was that the cost per square foot was greatly reduced. Councilman Perkins explained why the Council had decided on the 24,000 square foot building;they wanted to plan for 20 years rather than having to add to it later which would be more costly. He stated that with a 15,000 square foot building we are planning for 7 to 10 years into the future without looking at the possibility of adding to it at that point.He stated it was not clear how much the additions would cost at that point;there is no way to tell whether it would be cheaper to do it now or phase it other than the fact that doing additions cost more. Mayor Perkins agreed on that and added that the economy today is unpredictable;13,000 might be fine for 20 years but she did not know it. Councilman Perkins stated that the 24,000 square foot building to him was better. Mr.Hameed briefed the Council on Phase I of the Library. Councilman Perkins asked what is the footage that is being planed for the Library expansion. Mr.Hammed answered that there are two options for Phase I of the Library which included 4,500 square foot and 7,500 square foot depending on the grant funds. REGULAR MEETING OF THE CITY COUNCIL JULY 6,1993 PAGE 16 OF 26 Councilman Perkins stated that we might not get the full $300,000 grant but $100,000 or $125,000 or $150,000. He asked if the $535,000 budgeted does not include the grant money. Mr.Hameed answered no and he indicated the option combinations that included the grant funds. Councilman Perkins supposed that we get $150,000 in grant funds and we propose a 7,500 square foot addition at $700,000 approximately;yet we are proposing a 7,000 square foot for a city building at $915,000.He asked what is the difference in prices. Mr.Hameed answered that they have not come to the Council with any costs for additions:they have not finished the needs assessment of the library expansion. Councilman Perkins pointed out that the options and their cost are listed for the Council to decide upon and he does not have the facts of whether or not we are building 4,000 or 7,000 square foot or even if we have enough money to do any of those.He asked if they are going to be back in a month to reevaluate the options because they did not work. intention. that but that not do it in a analyze it,i t numbers. Mr.Hameed answered that was not his Councilman Perkins replied he knew can happen. Mr.Hameed answered that if they do systematic manner and approach the job piece by piece and is very dangerous and that is why he does not like giving Mr.Lee stated that the reason this was brought tonight rather than waiting to know about the grant,was to try not to delay the project any more.He stated that tonight they needed to give direction primarily on the police building and after we know more about the grant money,they may need to come back and give further direction on the library and the administration building. Councilman Perkins replied that he understood that but one of the options is to go ahead with the improved building as is and they are taking money that is supposedly left over and being asked to decide on options that he is not sure about what we can do for that price. REGULAR MEETING OF THE CITY COUNCIL JULY 6,1993 PAGE 17 OF 26 Mr.Lee replied that they may not need to decide on all of those options tonight but they can decide about the police building. Mr.Hameed stated that the numbers he has given are the numbers that the job will be done for;they can build for $100,000 worth of Library,but if we ask him how much is in the Library,he cannot tell us because he has not analyzed it because they are on hold. Councilman Perkins stated that he cannot decide on the Library;they can build something for $400,000 but the question is if that is something that we need. Mr.Hameed replied that is the point,we do not know what we need in the Library;they have not come with a completed needs assessment so he is reluctant to give numbers to them. Councilman Perkins stated that is the point he is trying to make,what we can get for $400,000. Librarian Spencer Paden replied that the short answer to that question is that it does not address the needs that we have been studying. Councilman Perkins stated that we also have a 7,000 square foot city building for $915,000 or $595,000 but will we have something that is going to function and for how long?He stated that all the buildings will have added costs for expansion yet nobody knows how much. Mr.Hameed answered that he needs to know how much we want city hall to be and he will answer that;he was not asked to do that task. Councilman Perkins asked if these options are viable. Mr.Hameed answered that all the options given are viable,but he cannot tell us how much city hall we will need in 2005 or how much it will cost because he has not studied it. Vice Mayor Barker suggested to look at which direction the Council wanted to go on the police building which is the project that is being delayed right now;they do not have enough information to deal with the Library or the city building;all they need to look at is do we want Option 1,2,or 3. REGULAR MEETING OF THE CITY COUNCIL JULY 6,1993 PAGE 18 OF 26 Councilman Perkins explained some of the problems with deciding on one of the options when the needs assessments for the Library and the city building have not been completed. Vice Mayor Barker asked if the Council decides on either one of the options for the police building and Mr.Hameed comes back in a month with the design development,will it be possible to talk about the Library then when we know if we have a grant or not and the building as is now is not the option chosen,and will they also have the time to discuss other possible city buildings. Mr.Hameed answered that the Council can be sure that the numbers he has given are the numbers that will be done; the issue is the question of the grant and the decision should be made until we know about it.He further explained the cost for the Library Phase I . Councilman Hendricks suggested to change the 15,000 square foot to 16,000 square foot. 16,000 square foot was gross or net. numbers were gross numbers. Councilman Perkins asked if the Mr.Hameed answered that all those Councilman Perkins asked what is the net square footage of the building as is now. Mr.Hameed answered he did not know and he would have to look at the drawings.He explained how the net square footage could be figured out. Mr.Lee replied that we had figuredit out;it was 17,000 square foot or something like that. Mr.Hameed explained that it was done for an exercise before these drawings were finalized. 17,000 net square footage. Mr.Broman confirmed that it was Mayor. Perkins asked for a motion. Councilman Hendricks MOVED THAT THE DRAFT CITY COMPLEX MASTERPLAN BE FINALIZED WITH THE FOLLOWING CHANGES:THAT STAFF COME1 BACK WITH ANY OPTIONS AS FAR AS THE VETERANS MEMORIAL PARK AND THAT THE CITY MANAGER BE AUTHORIZED TO NEGOTIATE AND APPROVE CONTRACTUAL CHANGES AS NEEDED. REGULAR MEETING OF THE CITY COUNCIL JULY 6,1993 PAGE 19 OF 26 Councilman Perkins SECONDED THE MOTION. Vice Mayor Barker amended the motion to add the words "TO CENTRALLY LOCATE"the Veterans Memorial Park. Councilman Hendricks accepted the amendment. City Clerk Kathy Connelly read the complete motion:"THAT THE DRAFT CITY COMPLEX MASTER PLAN BE FINALIZED WITH OPTIONS TO CENTRALLY LOCATE VETERANS MEMORIAL PARK AND THAT THE CITY MANAGER BE AUTHORIZED TO NEGOTIATE AND APPROVE CONTRACTUAL CHANGES AS NEEDED." Councilman Perkins SECONDED THE AMENDMENT. VOTE:Unanimous. The motion carried. Councilman Hendricks MOVED THAT THE CITY'S BUILDING PROJECTS BE COMPOSED OF OPTIONS 2,4,& 5 CHANGING OPTION 2 FOR 15,000 SQUARE FEET TO 16,000 SQUARE FEET;AND THAT THE CITY MANAGER BE AUTHORIZED TO NEGOTIATE CONTRACTUAL CHANGES FOR CONSIDERATION BY THE CITY COUNCIL AT THE NEXT REGULARLY SCHEDULED MEETING. Councilwoman Richmond SECONDED THE MOTION. Vice Mayor Barker clarified that the Council is looking at 16,000 square foot for the Police Department;Library Phase I of unknown square footage;and about 7,000 square feet of city building. Councilman Perkins suggested to delete the 7,000 s.f.for city building and indicate unknown square footage instead. Vice Mayor Barker accepted that change. VOTE:In favor:Councilwoman Richmond,Vice Mayor Barker,Councilman Hendricks,Mayor Perkins.(Mayor Perkins explained her reasons for voting yes after Councilman Perkins explained his for voting no.) Opposed:Councilman Perkins.He explained his reasons for voting no. The motion carried. REGULAR MEETING OF THE CITY COUNCIL JULY 6,1993 PAGE 20 OF 26 Mr.Hameed stated that with that motion for the 16,000 square foot police building they would need to amend the contract.He explained what will happen with the rest of the motion. Mayor Perkins recessed the meeting at 9:55 p.m.The meeting reconvened at 10:05 p.m. Mayor Perkins requested to move up item No.9 for discussion at this time. AGREEMENT WITH APACHE JUNCTION CLEAN AND BEAUTIFUL.INC. )Ms.Rosemary Anderson briefed the Council on this item. Vice Mayor Barker commended Apache Junction Clean and Beautiful for their job. Mr.Lee explained the decrease in time for staff assistance;this was intended to gradually decrease over time until Apache Junction Clean and Beautiful becomes self-sufficient. Ms.Anderson invited the Council to come and celebrate the birthday of Clean and Beautiful at the Library. Vice Mayor Barker MOVED THAT AGREEMENT FOR EXCHANGE OF SERVICES BETWEEN THE CITY AND APACHE JUNCTION CLEAN AND BEAUTIFUL FOR FISCAL YEAR 1993-94 BE APPROVED. Councilman Coleman SECONDED THE MOTION. VOTE:Unanimous. The motion carried. CONTRACT FOR PROFESSIONAL SERVICES WITH ARNOLD HIRSCH )City Attorney Glenn Gimbut briefed the Council on this item. Mayor Perkins asked if this was put out for bid. City Clerk Kathy Connelly answered that she believed we did not have to do it because it was a continuing contract. REGULAR MEETING OF THE CITY COUNCIL JULY 6,1993 PAGE 21 OF 26 Councilman Perkins MOVED THAT THE MAYOR AND THE CITY MANAGER BE AUTHORIZED TO ENTER INTO CONTRACT FOR PROFESSIONAL SERVICES WITH ARNOLD HIRSCH OF HIRSCH & SALTSMAN FOR FISCAL YEAR 1993-94 IN THE AMOUNT NOT TO EXCEED $60,000;ALSO,BEFORE NEXT YEAR'S BUDGET, THAT STAFF COME BACK WITH FIGURES LOOKING INTO THE POSSIBILITY OF BRINGING IN A FULL-TIME PROSECUTOR AND THE COST INVOLVED WITH THAT OFFICE. Vice Mayor Barker SECONDED THE MOTION. VOTE:Unanimous. The motion carried. Mayor Perkins moved up item No.11 for discussion at this time. SELECTION OF AUDITOR FOR ANNUAL AUDIT ) )Finance Director Keith Lewis briefed the Council on this item. Councilman Coleman MOVED THAT STARKWEATHER & FESTER CPAs BE SELECTED AS THE FIRM TO DO THE CITY'S AUDIT OF FINANCIAL RECORDS FOR THE NEXT FIVE YEARS. Vice Mayor Barker SECONDED THE MOTION. VOTE:Unanimous. The motion carried. FUNDING FOR SOUTHEAST REGIONAL LANDFILL STUDY AND APPOINTMENT OF COUNCIL LIAISON TO SERVE ON COMMITTEE )Public Works Director Rich Broman briefed the Council on this item. Councilman Coleman MOVED THAT MAYOR PERKINS BE AUTHORIZED TO EXECUTE THE LETTER OF INTENT FOR A FINANCIAL CONTRIBUTION TO ASSIST IN THE SITING OF THE SOUTHEAST REGIONAL WASTE MANAGEMENT FACILITY SITING STUDY,AS PRESENTED UNDER THE COVER LETTER FROM MARICOPA COUNTY WASTE MANAGEMENT DEPARTMENT DATED JUNE 4,1993:AND THAT THE CITY MANAGER BE AUTHORIZED TO BUDGET FISCAL YEAR 1993-94 FUNDS IN THE AMOUNT OF $3,801 ALONG WITH AUTHORIZATION,IF NECESSARY,TO INCREASE THE AMOUNT BY $380.01 TO $4,181.10 TO PROVIDE FOR POTENTIAL ADJUSTMENTS CAUSED BY CHANGES IN THE MAKEUP OF PARTICIPATING MEMBERS OF THE COMMITTEE;AND REGULAR MEETING OF THE CITY COUNCIL JULY 6,1993 PAGE 22 OF 26 THAT COUNCILMAN PERKINS BE APPOINTED TO SERVE AS THE CITY'S VOTING MEMBER ON THE SITING COMMITTEE. Vice Mayor Barker SECONDED THE MOTION. VOTE:Unanimous. The motion carried. LEASE PURCHASE OF COPIER FOR ADMINISTRATION FOR USE BY ALL CITY DEPARTMENTS )City Clerk Kathy Connelly briefed the Council on this item. currently paying for the copier. approximately $499.00 a month. Vice Mayor asked what are we Mr.Lewis answered that Vice Mayor Barker commented that the maintenance cost has probably been a lot since it has been breaking down a lot. Mr.Lewis indicated that it had increased and commented that the new copier has a much better agreement for its maintenance. Vice Mayor Barker MOVED THAT THE FOLLOWING DIRECTION BE GIVEN TO STAFF REGARDING THE PURCHASE OF A COPIER:THAT THE MINOLTA MODEL EP -9760 BE LEASE PURCHASED AT A COST OF $15,895.00. Councilman Hendricks SECONDED THE MOTION. VOTE:UnaniMous.. The motion carried. AUTHORIZATION TO INTERVENE BEFORE ARIZONA CORPORATION COMMISSION IN APPLICATION FOR LOAN APPROVAL BY CONSOLIDATED WATER UTILITIES,INC. )City Attorney Glenn Gimbut briefed the Council on this item. Mayor Perkins commented that Consolidated Water rates are already too expensive. REGULAR MEETING OF THE CITY COUNCIL JULY 6,1993 PAGE 23 OF 26 Vice Mayor Barker MOVED THAT CITY STAFF BE AUTHORIZED TO INTERVENE BEFORE THE ARIZONA CORPORATION COMMISSION IN APPLICATION FOR LOAN APPROVAL BY CONSOLIDATED WATER UTILITIES. Councilman Hendricks SECONDED THE MOTION. VOTE:Unanimous. The motion carried. COUNCIL DIRECTION TO STAFF ON PROPOSED LEGISLATION OR ACTIONS None. SELECTION OF MEETING DATES,TIMES,LOCATIONS.AND PURPOSES City Clerk Kathy Connelly suggested that whoever makes this motion may want to add the public hearing on the Citizen Review Board for the August 2nd work session. Vice Mayor Barker MOVED THAT AN EXECUTIVE SESSION AT 6:00 P.M.AND A WORK SESSION AT 7:00 P.M.BE HELD ON MONDAY,JULY 19,1993,IN THE CITY COUNCIL CONFERENCE ROOM AND CITY COUNCIL CHAMBERS RESPECTIVELY;AND THAT A SPECIAL MEETING AT 7:00 P.M.BE HELD ON MONDAY,JULY 19,1993,FOR PURPOSES OF TENTATIVE BUDGET ADOPTION;AND THAT AN EXECUTIVE SESSION AT 6:00 P,M.BE HELD ON TUESDAY,JULY 20,1993,IN THE CITY COUNCIL CONFERENCE ROOM;AND THAT THE WORK SESSION OF AUGUST 2ND BE DEDICATED TO THE IDISCUSSION OF THE CITIZEN REVIEW BOARD;AND THAT AN EXECUTIVE SESSION FOR REVIEW OF CITY ATTORNEY'S CONTRACT BE HELD AT THE 6:00 P.M.JULY 20TH EXECUTIVE SESSION. Councilwoman -RichMond SECONDED. THE MOTION. VOTE:Unanimous. The motion carried. INFORMATION AND REPORTS None. REGULAR MEETING OF THE CITY COUNCIL JULY 6,1993 PAGE 24 OF 26 ADJOURNMENT )The meeting adjourned at 10:25 p.m. Consent Agenda Items are as follows: 1.Acceptance of Agenda. 2.Acceptance of the Minutes of the Special Meeting of June 4,1993. 3.Acceptance of the Minutes of the Regular Meeting of June 15,1993. ACCEPTED THIS 20TH DAY OF JULY ,1993,BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA. SIGNED AND ATTESTED TO THIS 21ST DAY OF JULY ATTEST: KATHLEEN CONNELL City Clerk REGULAR MEETING OF THE CITY COUNCIL JULY 6,1993 PAGE 25 OF 26 ,1993. CITY COUNCIL MINUTES CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the City Council of the City of Apache Junction,Arizona,held on the 6th day of July,1993.I further certify that the meeting was duly called and held and that a quorum was present. Dated this 14th day of July,1993. Z/zr_a, KATHLEEN CONNELLY City Clerk REGULAR MEETING OF THE CITY COUNCIL JULY 6,1993 PAGE 26 OF 26