Loading...
HomeMy WebLinkAbout1992-02-04 City Council Regular MinutesCITY COUNCIL REGULAR MEETING FEBRUARY 4,1992 The regular meeting of the City Council of the City of Apache Junction, Arizona,was held on February 4,1992 at the Apache Junction City Council Chambers pursuant to the notice required by law. CALL TO ORDER Mayor Damiano called the meeting to order at 7:00 p.m. INVOCATION Vice Mayor Eidson gave the Invocation. PLEDGE OF ALLEGIANCE Councilwoman Alger led the Pledge of Allegiance. ROLL CALL Councilmen Present:Mayor Damiano Vice Mayor Eidson Councilwoman Barker Councilman Perkins Councilwoman Alger Councilman Coleman Councilman Cox (Councilman Coleman had informed the city clerk he would be late.He arrived at 7:36 p.m.) Staff Present:City Manager Michael R.Lee City Clerk Kathleen Connelly City Attorney Glenn Gimbut Assistant City Manager George Hoffman Director of Public Safety Bill McDaniel Director of Public Works Rich Broman Director of Parks and Rec.Jeff Bell City Engineer Gordon Grandy Planning Division Manager Jim Nakagawa Building and Safety Manager Lynn Underwood ACCEPTANCE OF CONSENT AGENDA ) )Councilwoman Alger MOVED THAT THE CONSENT AGENDA BE ACCEPTED AS PRESENTED;AND REGULAR MEETING OF THE CITY COUNCIL FEBRUARY 4,1992 PAGE 1 OF 11 APPROVAL OF RESOLUTION NO.92-03,AMENDING CITY POSTING LOCATIONS FOR CITY PUBLIC NOTICES;AND APPROVAL OF RESOLUTION NO.92-02,A RESOLUTION CONDITIONALLY ABANDONING A PORTION OF SMYTHE DRIVE. Councilman Cox SECONDED THE MOTION. VOTE:Unanimous.(Councilman Coleman was not present for vote). The motion carried. INTRODUCTION OF DISTINGUISHED VISITORS AND GUESTS None. AWARDS,PRESENTATIONS AND COMMUNICATIONS None. CALL TO THE PUBLIC None. CITY MANAGER'S REPORT City Manager Michael Lee gave a status report on getting C.A.P.water to be utilized for road related works.He stated this project started six months ago and all necessary approvals have been received except the actual permit which was expected soon;that Operations Superintendent Doug Dobson was working on the list of material necessary for installation of the pump and related facility which should be in operation by April 1st.He stated this project would result in annual savings to the City of approximately $14,000 to $15,000 because CAP water is raw and costs less than Arizona Water which is treated. Mr.Lee gave a report on revenues and expenses for the month of January. He stated revenues were higher than expenses according to expectations. Assistant City Manager George Hoffman stated that at the next Council meeting there would be a presentation of individuals who would be rewarded with the ten-year pin and five-year pin.He stated they hope to come back at each Council meeting with a relatively small number of people until they are caught up with all the people at which time they would come back on a quarterly basis. PUBLIC HEARINGS None. REGULAR MEETING OF THE CITY COUNCIL FEBRUARY 4,1992 PAGE 2 OF 11 OLD BUSINESS None. NEW BUSINESS CONSIDERATION OF LITTLE LEAGUE REQUEST FOR ADDITIONAL $5,000 FOR RESTROOMS AND CONCE- SSION STAND PROJECT AT JUNIOR HIGH SCHOOL ) spokesman for the Little League. Mayor Damiano called upon the Mr.Mike Farber of Little League Board of Directors,stated an additional $5,000 is needed over the $10,000 the City already gave for the project.He stated they thought they had the money available but this has already been earmarked for other needs.He then explained to Council why they need the extra money. Councilwoman Barker stated she was delighted to hear about all the new programs the Little League is thinking of instituting and also to hear that they are recognizing both their own problems and the city's with finances.However,after hearing the city manager's report that the City is doing as expected and in light of the fact that the $10,000 will not build the entire facility and in light that if they're going to do it she'd like to see it done right;she is in favor of this proposition. Councilman Perkins MOVED THAT THE FOLLOWING DIRECTION BE GIVEN TO STAFF REGARDING THE LITTLE LEAGUE REQUEST OF $5,000 FOR THE RESTROOMS AND CONCESSION STAND PROJECT AT THE JUNIOR HIGH SCHOOL BASEBALL FIELD,BE APPROVED. Councilman Cox SECONDED THE MOTION. VOTE:Unanimously. The motion carried.(Councilman Coleman was not present for the vote.) MODIFICATION OF SUPERSTITION FREEWAY LANDSCAPING PROJECT AND SCHEDULE )Mayor Damiano called upon the public works director to speak on this item. Public Works Director Rich Broman stated that about five years ago the City and ADOT coordinated for designing landscaping for the freeway at which time the City thought it might have acquired the water company by now and develop the sewer system,which has not happened.He stated considering the recession and budget constraints the City asked ADOT to postpone these projects and ADOT suggested that rather than postponing them at this time they be deleted from ADOT Five -Year Plan with the REGULAR MEETING OF THE CITY COUNCIL FEBRUARY 4,1992 PAGE 3 OF 11 proviso that the City could request the project be put on at some time in the future when the City has the means of providing water.He stated the proposed motion is to consider ADOT's suggestion. Councilwoman Alger MOVED THAT AUTHORIZATION BE GIVEN TO THE CITY MANGER TO REQUEST THE DELETION OF PROJECT NO.F-028-1(34),LANDSCAPING AND IRRIGATION,FROM THE ARIZONA DEPARTMENT OF TRANSPORTATION FIVE-YEAR PLAN;WITH THE PROVISO THAT THE PROJECT WILL BE REINSTATED BY ADOT WHEN THE CITY IS FINANCIALLY ABLE TO PROVIDE WATER TO THE PROJECT,AND THAT THE PROJECT WILL BE SEEDED WITH NATIVE TREES,SHRUBS AND GRASSES IN THE INTERIM. Councilwoman Barker SECONDED THE MOTION. VOTE:Unanimous.(Councilman Coleman was not present for vote). The motion carried. DISCUSSION AND POSSIBLE ACTION TO RECON- SIDER PREVIOUS VOTE OF CITY COUNCIL TO ACQUIRE FIRE ADMINISTRATION BUILDING AND TO CONSIDER CONSTRUCTION OF NEW BUILDING ON CITY COMPLEX SITE )Mayor Damiano called upon the public safety director to speak on this item. Chief McDaniel stated they're asking Council to reconsider the purchase of the fire administration building due to numerous problems that have surfaced in the initial investigation phase.He stated one of the problems is the possibility of asbestos contamination and having reviewed the initial findings of the Engineering Department,Planning and Building,they are asking that Council consider constructing a new building on the city complex site.He asked that they not limit the $500,000 and that it be about 8000 sq.ft.building when they decide. Mayor Damiano addressed Council for questions. Councilwoman Barker asked the chief if he had a figure in mind or if he just wants the square footage. Chief McDaniel replied he wants the square footage and he would suggest that an architect be employed to determine what that would be,and bring it back to Council. Mayor Damiano asked the chief if what he is saying is to get the architect first to determine how much actually the City would have to borrow. REGULAR MEETING OF THE CITY COUNCIL FEBRUARY 4,1992 PAGE 4 OF 11 Chief McDaniel replied yes,but he wants Council to pass a motion that it be approximately 8000 sq.ft.so that they can go from that point. City Manager Mike Lee asked why the 8000 sq.ft.and if there has been some previous study that has determined that footage is what's needed. Chief McDaniel replied that's what they had planned for the building they were going to get from the fire district;that building and the annex would be 8000 sq.ft. Mr.Lee asked if there was some study or thought giving the fact that would be about what it would meet their needs. meet their needs for about 10 to 15 years. construction costs per square foot were. anywhere from $50 to $75 per square foot. Chief McDaniel replied that would Councilwoman Barker asked what the Chief McDaniel stated they were told Mr.Lee pointed out that would be for the building itself;it would not include parking and side preparations, architect fees,etc. Mayor Damiano stated that preparations could be done in house. Mr.Lee replied that would still be expensive. City Engineer Gordon Grandy stated since the building is such a specialty item,there's a lot of security type things such as the wiring communications and the like that it's hard to get an accurate figure,unless they find someone who has built one similar. Councilman Perkins stated he has looked in a couple of magazines that deal with that and the chief is pretty close quoting what these magazines are quoting.He stated these magazines break it down to reflect that the jail cell area will cost a different figure and the communications area a different one.These figures have been averaged based upon the calculations and discussion with contractors so that the $50 - $75 range is reasonable.He stated the $75 figure overall is probably going to be pretty close,if not maybe even higher.He asked the chief if they are going to move the existing cells or they are going to build new ones. REGULAR MEETING OF THE CITY COUNCIL FEBRUARY 4,1992 PAGE 5 OF 11 Chief McDaniel replied they're going to move all the fixtures inside the cells and even the doors. Councilman Perkins asked if they're planning on expanding. Chief McDaniel replied they will add one more cell.He stated that for their information ever since they constructed the holding cells in the complex the City has saved $16,000 in jail costs plus time and costs for running prisoners to and from Florence. Councilwoman Barker asked what was the costs on the installation of the cells? Chief McDaniel replied for the cells alone it wasn't very much;the whole remodeling was about $15,000,but the cells alone probably didn't cost more than $4,000 for both. Councilman Perkins asked if the county put jail cells in the city complex. Chief McDaniel replied two small holding cells which are smaller than the City's. Mayor Damiano asked for a motion. Vice Mayor Eidson MOVED THAT WITH PROBLEMS SUCH AS INADEQUATE PARKING FOR PROPOSED EXPANSION THAT THE CITY WITHDRAW THE OFFER TO PURCHASE THE FIRE ADMINISTRATION BUILDING,THIS IS TO BE CONTINGENT ON FIRE DISTRICT ACCEPTING THE CITY'S WITHDRAWAL;THAT WHEN AND IF THE WITHDRAWAL IS ACCEPTED THEY WILL BEGIN IMMEDIATELY THE PROCESS NECESSARY TO BUILD A NOT TO EXCEED 8000 SQUARE FOOT POLICE BUILDING ON CITY PROPERTY, EAST OF THE CHAMBER BUILDING,USING AS MUCH IN-HOUSE HELP AS POSSIBLE. MOTION. Councilwoman Alger SECONDED THE Councilwoman Barker stated that at budget time last year Council was informed there may be financial problems in the City and as a result Council adopted a policy that no new projects would be started and only those projects which were funded to go on,unless there were emergencies such as a matter of health,safety and public welfare.She stated Council did very well for a while but in December Council got a lot of requests for a lot a funds.She pointed out Mr.Lee says the City is looking better but it's not that much better.She stated that at the work session Vice Mayor Eidson inferred that a big new building would help decrease crime and she did not believe that any more than she believes that a brand new school building is going to get more education.She stated she's concerned REGULAR MEETING OF THE CITY COUNCIL FEBRUARY 4,1992 PAGE 6 OF 11 about the 8000 sq.ft.and that Council is looking not at $500,000 but at a minimum of $600,000,and that doesn't include a lot of extra things. Mayor Damiano asked the chief if he would by satisfied if Council decide on 4000 sq.ft. Chief McDaniel replied they might as well stay were they are. City Clerk Kathleen Connelly suggested to put a dollar amount instead of the footage.She stated Council might find out the City can get more than the 4000 sq.ft.but perhaps not quite 8000 sq.ft.;that if Council were to say a total cost not to exceed $550,000 they may be able to get a building that meets all the requirements or close to the 8000 sq.ft. Councilman Perkins stated he would have a problem with that suggestion since Council doesn't even know what they're looking at for sure as far as square foot price.He stated the police department needs the extra space and according to the chief the space will last up to 10 to 15 years into the future.He stated he agreed with things not being as good as few years ago but construction costs and interest rates will never be this low again.He stated Council should give the square footage the chief has asked for and the financing can be set over a longer period of time to bring the costs down per year.He stated he would like to see some information brought back to Council and then start looking at a dollar figure. Mayor Damiano announced Councilman Coleman's arrival at 7:37 p.m. Mr.Lee stated he would prefer that Council meet the square footage requirements the chief say they need rather than arbitrarily set a dollar amount.He stated he would rather spend a little extra money if the City has to get a building that's going to work, rather than looking at the dollar amount if it isn't going to work. Councilman Cox stated the City should build now. Mr.Lee pointed out that Vice Mayor Eidson said on his motion that as much work be done as possible in house.He stated some things are possible but may not be practical or even the most efficient.He asked for clarification. practical instead. REGULAR MEETING OF THE CITY COUNCIL FEBRUARY 4,1992 PAGE 7 OF 11 Vice Mayor Eidson opted for the word Councilman Coleman stated he would like to look at what it would cost before he decides on the building. Mayor Damiano stated according to Mr.Lee things are looking good and he hopped they stay like that and that he believes the City needs to start as soon as possible to build its own complex starting with the police building,then the court's and then others. Mr.Grandy pointed out that Vice Mayor Eidson had said on his motion the building would be "to the east of the Chamber,"but he believes the property available is to the south of the Chamber;the east property he believes it has been relinquished. City Clerk Kathy Connelly suggested to say in the motion "next to the Chamber building,"that way the building can be put anywhere in the vicinity. the vicinity." Mayor Damiano suggested to say "in Mr.Grandy stated another method of construction practice for saving some money on initial construction is to go to "shell"and leave the unoccupied office space with no partitions and no finish work on the inside;just finish the offices as they need them.He explained that a shell is built up initially but they would not have the real expensive carpeting,window coverings,office partitions,door ways,etc.But they get their 8000 sq.ft.up front and they can expand into it as they need. Councilman Perkins asked if staff has checked with the fire district about what the City is doing. talked with Chief Flynn about it.Mr.Lee replied he has already City Attorney Glenn Gimbut stated he talked with Mr.Weiskotten and he indicated they obviously wish to cooperate strongly with the City. Vice Mayor Eidson stated the City has already made an offer to the City and if they don't want to release that offer,then the City drop the new building and move forward with that offer. Councilwoman Alger pointed out that option is part of one of the other suggested motions. Vice Mayor Eidson stated his motion is contingent on the acceptance on the City's withdrawal and if they don't accept the withdrawal then the motion is voided. REGULAR MEETING OF THE CITY COUNCIL FEBRUARY 4,1992 PAGE 8 OF 11 Mr.Gimbut stated the right procedure for the fire district is to follow Arizona Section 11-251(9),which is the procedure on how counties dispose of buildings;it is required an advertisement in the newspaper and a public auction.He stated before binding contract under those circumstances the City would need to be the successful bidder at an auction and that has not yet occurred,therefore there is theoretically no binding contract.However,the City has made the offer and it should show common courtesy. Mayor Damiano asked to hear the motion again. Vice Mayor Eidson MOVED THAT WITH PROBLEMS SUCH AS INADEQUATE PARKING FOR PROPOSED EXPANSION THAT THE CITY WITHDRAW THE OFFER TO PURCHASE THE FIRE ADMINISTRATION BUILDING AND THAT CONTINGENT ON FIRE DISTRICT ACCEPTING THE WITHDRAWAL THE CITY BEGIN IMMEDIATELY,IF THEY ACCEPT,THE PROCESS NECESSARY TO BUILD A NOT TO EXCEED 8000 SQ.FT.POLICE BUILDING ON CITY PROPERTY (IN THE VICINITY)OF THE CHAMBER BUILDING USING AS MUCH IN-HOUSE HELP AS PRACTICAL. Council proceeded with the vote. VOTE:In favor:Councilwoman Alger,Councilman Cox,Councilman Perkins,vice Mayor Eidson,Mayor Damiano. Opposed:Councilwoman Barker,Councilman Coleman. The motion carried. COUNCIL DIRECTION TO STAFF ON PROPOSED LEGISLATION OR ACTIONS None. SELECTION OF MEETING DATES,TIMES,LOCATIONS,AND PURPOSES Councilwoman Alger MOVED THAT AN EXECUTIVE SESSION BE HELD AT 6:00 P.M.ON TUESDAY,FEBRUARY 18,1992 IN THE CITY COUNCIL CONFERENCE ROOM. Councilwoman Barker SECONDED THE MOTION. VOTE:Unanimous. The motion carried. INFORMATION AND REPORTS Mayor Damiano asked the planning division manager to speak on the REGULAR MEETING OF THE CITY COUNCIL FEBRUARY 4,1992 PAGE 9 OF 11 1991 Annual Planning Report included in the Council packets. Planning Division Manager Jim Nakagawa stated the report was for their own acceptance and file. • ADJOURNMENT )Mayor Damiano adjourned the meeting at 7:55 p.m. Consent Agenda Items are as follows: 1.Acceptance of Agenda. 2.Acceptance of the Minutes of the Regular Meeting of January 21,1992. 3.Approval of Resolution No.92-03,amending City posting locations fir city public notices. 4.Approval of Resolution No.92-02,a resolution conditionally abandoning a portion of Smythe Drive. ACCEPTED THIS 18TH DAY OF FEBRUARY ,1992,BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA. SIGNED AND ATTESTED TO THIS 19TH DAY OF FEBRUARY ,1992. THOMAS DAMIANO Mayor ATTEST: KATHLEEN CONNELLY City Clerk REGULAR MEETING OF THE CITY COUNCIL FEBRUARY 4,1992 PAGE 10 OF 11 CITY COUNCIL MINUTES CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the City Council of the City of Apache Junction,Arizona,held on the 4th day of February,1992.I further certify that the meeting was duly called and held and that a quorum was present. Dated this 7 day of 1992,. KATHLEEN CONNELLY Or City Clerk REGULAR MEETING OF THE CITY COUNCIL FEBRUARY 4,1992 PAGE 11 OF 11