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HomeMy WebLinkAbout1989-10-17 City Council Regular MinutesCITY COUNCIL REGULAR MEETING OCTOBER 17,1989 The regular meeting of the City Council of the City of Apache Junction, Arizona,was held on October 17,1989,at the Apache Junction City Council Chambers pursuant to the notice required by law. CALL TO ORDER Mayor Bluntschly called the meeting to order at 7:02 p.m. INVOCATION Councilman Eidson gave the Invocation. PLEDGE OF ALLEGIANCE Councilman Cox led the Pledge of Allegiance. ROLL CALL Councilmen Present: Staff Present: Others Present: Councilwoman Barker Councilman Cox Councilman Eidson Councilwoman Alger Councilman Vehon Vice Mayor Damiano Mayor Bluntschly Acting City Manager/City Clerk Kathleen Connelly City Attorney David Alexander Assistant to the City Manager George Hoffman Deputy City Clerk Lori Zmayefski Lieutenant Reed Cox Director of Public Works Rich Broman Director of Community Services Jeff Bell Economic Development Specialist John Schoeph Associate Planner/Deputy Director Jim Nakagawa Assistant Planner Bob Dunn Ms Mary Resolution.Pyfferoen P.O.Box 1534,1347 S.Lawther Apache Junction,Arizona Ms Lois Porter Executive Director Senior Center REGULAR MEETING OF THE CITY COUNCIL OCTOBER 17,1989 PAGE 1 Mr.Bill Wang representative of Donohue & Associates Fire Chief Jim Geil Apache Junction Fire Department Mayor Bluntschly called on Lieutenant Reed Cox for information on the earthquake in San Fransisco. Lieutenant Reed Cox explained that because of the earthquake,the Police Department has received calls from citizens wishing them to contact friends and relatives through San Francisco authorities to determine their welfare,and informed the Council and staff that Police Department staff has been instructed not to attempt to make any contact with San Francisco as they enough problems at this time without responding to these calls. ACCEPTANCE OF CONSENT AGENDA )Councilman Vehon MOVED THAT CONSENT AGENDA ITEM NOS.1 -7 BE ACCEPTED AS PRESENTED; AND THAT THE BID FOR ELECTRONIC DATA CAPTURE CAPABILITY FOR MAGISTRATE COURT BE AWARDED TO VALLEY NATIONAL BANK; AND THAT THE RESIGNATION OF JOHN GRANILLO JR.,FROM THE PARKS AND RECREATION COMMISSION IS ACCEPTED WITH REGRET,AND THAT SUE CALEF BE APPOINTED TO FILL THE VACANCY CREATED BY THIS RESIGNATION,WITH A TERM TO EXPIRE ON JUNE 30,1990; AND THAT THE STREAMLINING PROCESS FOR LAND SPLITS BE POSTPONED UNTIL THE REGULAR CITY COUNCIL MEETING OF NOVEMBER 21,1989; AND THAT THE RECOMMENDATION FROM THE SWAP MEET LICENSE COMMITTEE BE POSTPONED UNTIL THE REGULAR MEETING OF NOVEMBER 7,1989. Vice Mayor Damiano seconded the motion. VOTE:Unanimous (except Councilwoman Barker abstaining on Items 2 and 3) The motion carried. Introduction of Distinguished Visitors and Guests Mayor Bluntschly thanked everyone for attending this meeting. AWARDS,PRESENTATIONS AND COMMUNICATIONS REGULAR MEETING OF THE CITY COUNCIL OCTOBER 17,1989 PAGE 2 Mayor Bluntschly called on the Deputy City Clerk to a read Proclamation for Veteran's Day Parade,and presented the Proclamation to Mr.Robert Jenkins, Chairman of the Veteran's Day Parade. Mayor Bluntschly called on the Deputy City Clerk to read a Proclamation for the 1989 Arizona Red Ribbon Campaign,and added that Councilwoman Alger and Officer Steve Grebb have been active in this campaign,and asked i f Councilwoman Alger had anything to add. Councilwoman Alger encouraged everyone to wear their Red Ribbon for as long as they can. CALL TO THE PUBLIC Ms Mary R.Pyfferoen,P.O.Box 1534,Apache Junction,1347 S.Lawther, Apache Junction,addressed the Council in regards to St.George's Catholic Church and the "hood"required for their kitchen dishwasher,objecting to the requirement and stated that the Pinal County Health Department told her nothing was required for a church kitchen. CITY MANAGER'S REPORT Acting City Manager/City Clerk Kathleen Connelly reported that the Operations Division has completed another chip seal project,with a substantial savings to the City,and that last year the City contracted with a valley company for a chip seal project at a cost of .61t per square yard,with an "in-house"cost of .364 per square yard resulting in a savings of $26,036.00 for a total project of just over 9 miles.Ms Connelly added that remaining in the budget is $49,860.00 that can be used for chip sealing or other street projects as the Council directs,and further stated that Operations have developed some test areas with rubberized oil base and different type stone being used. Ms Connelly stated that notice has been received from the State Department of Commerce of preliminary approval of a $2,000 grant to be used along with City matching funds to modernize permitted and conditional uses in commercial and industrial zoning districts,and more information must now be submitted to the State for final approval.Ms Connelly also reported that as a means of educating the public and as a gesture of good will,signs will be placed at the "out -bound"locations,to identify city boundaries to clear up for the surrounding press,where Apache Junction begins and ends. PUBLIC HEARINGS PZ-12-89,REQUEST FOR CONTINUANCE TO NOVEMBER 21,1989 )Assistant to the City Manager George REGULAR MEETING OF THE CITY COUNCIL OCTOBER 17,1989 PAGE 3 Hoffman explained that the Planning and Zoning Commission will be hearing the case on October 24th. Councilman Cox MOVED THAT PZ-12-89, BE POSTPONED UNTIL THE REGULAR CITY COUNCIL MEETING OF NOVEMBER 21,1989. Councilman Eidson seconded the motion. VOTE:Unanimous The motion carried. REQUEST FOR CONTINUANCE,PROPOSED ORDINANCE NO.693,REORGANIZATION (Postponed Item) )Councilman Vehon expressed concerns with this reorganization being implemented prior to hiring a new city manager, and also the manner in which this department will be divided into divisions with the possibility of created inequities with particular positions. Councilman Vehon MOVED THAT ORDINANCE NO.693 BE POSTPONED UNTIL THE REGULAR MEETING OF NOVEMBER 7,1989. Councilwoman Barker seconded the motion. VOTE:Unanimous The motion carried. PROPOSED ORDINANCE NO.696,CITY COUNCIL LIAISONS )Acting City Manager/City Clerk Kathleen Connelly explained that upon checking policies and codes,there has never been formal recognition of what a Liaison is,or what functions and responsibilities might be,and that at the last Council meeting direction was given to bring back a policy and regulations to enact Council Liaisons. Ms Connelly further explained that Ordinance No.696 creates such a policy,and appointments may also be made tonight. Mayor Bluntschly asked i f there was anyone wishing to speak in favor of or in opposition to the ordinance.There being no one wishing to address the Council,Mayor Bluntschly closed the hearing to the public. Councilman Vehon MOVED THAT ORDINANCE NO.696 BE READ BY TITLE ONLY AND THE READING OF THE ENTIRE ORDINANCE BE WAIVED. REGULAR MEETING OF THE CITY COUNCIL OCTOBER 17,1989 PAGE 4 Vice Mayor Damiano seconded the motion. VOTE:Unanimous The motion carried. Deputy City Clerk Lori Zmayefski read as follows: ORDINANCE NO.696,AN ORDINANCE OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA,AMENDING THE APACHE JUNCTION CITY CODE,CHAPTER 2 MAYOR AND COUNCIL,BY ADDING ARTICLE 2-17 CITY COUNCIL LIAISONS;REPEALING ANY CONFLICTING PROVISIONS;AND PROVIDING FOR SEVERABILITY. Councilman Vehon MOVED THAT ORDINANCE NO.696,AS READ BY THE CITY CLERK,BE APPROVED AND ADOPTED. Vice Mayor Damiano seconded the motion. Councilman Eidson asked i f this ordinance would have to be advertised,spending actual money on it,when i t doesn't appear to be a purpose to this ordinance,as there have always been liaisons without this policy? Ms Connelly replied that there would be a legal advertisement cost,adopted in ordinance form,at approximately $120. Councilman Eidson asked i f the way i t has been handled in the past hasn't been sufficient? Ms Connelly answered that there has been nothing specific nor substantive on the books in the past,outlining responsibilities or functions. Mayor Bluntschly commented that without this ordinance,there has been no legal basis for making appointments as liaisons,and that boards and commissions and department all have a desire for this. Councilman Eidson asked i f the City has been in violation of State Law in the past? City Attorney David Alexander stated that the question is,what authority is there without an ordinance,and by adopting an ordinance,there are limitations placed upon the mayor's authority to act and without that the mayor may do as he sees fit.Mr.Alexander also pointed out that apparently there is a need to formalize this policy. REGULAR MEETING OF THE CITY COUNCIL OCTOBER 17,1989 PAGE 5 VOTE:Unanimous The motion carried. Mayor Bluntschly made Council Liaison appointments as follows,and reminded the Council that these will not become official until the Ordinance becomes effective in 30 days: BOARDS,COMMISSIONS,OTHER AGENCIES: PLANNING AND ZONING COMMISSION -Councilwoman Alger PARKS AND RECREATION COMMISSION -Councilwoman Barker LIBRARY BOARD -Vice Mayor Damiano ECONOMIC OPPORTUNITIES ACTION TEAM -Councilman Cox BOARD OF ADJUSTMENT -Councilman Vehon DEVELOPMENT COORDINATING COMMITTEE -Councilman Eidson TRANSPORTATION BOARD -Councilwoman Barker COMMUNITY RELATIONS COMMISSION -Councilman Vehon CHAMBER OF COMMERCE -Vice Mayor Damiano SUBSTANCE ABUSE TASK FORCE -Councilwoman Alger APACHE JUNCTION UNIFIED SCHOOL DISTRICT -Councilwoman Barker PINAL AND MARICOPA COUNTY PLANNING/ZONING COMMISSIONS -Councilman Cox PINAL AND MARICOPA COUNTY BOARDS OF SUPERVISORS -Councilman Eidson APACHE JUNCTION FIRE DISTRICT -Councilman Cox CITY DEPARTMENTS: CITY MANAGER'S OFFICE -Councilman Vehon CITY CLERK'S OFFICE -Councilman Vehon COMMUNITY SERVICES -Councilwoman Barker ECONOMIC DEVELOPMENT (will become part of development services)-Councilwoman Alger PUBLIC SAFETY -Councilman Eidson LIBRARY -Vice Mayor Damiano MAGISTRATE COURT -Councilman Eidson PLANNING (will become part of development services)-Councilwoman Alger PUBLIC WORKS -Councilman Vehon FINANCE -Councilman Cox ENGINEERING -Councilwoman Alger DEVELOPMENT SERVICES (planning,economic development,building,zoning,grants) -Councilwoman Alger ADDITIONAL ORGANIZATIONS: EAST VALLEY EMERGENCY SHELTER TASK FORCE -Councilwoman Alger EAST VALLEY COUNCIL FOR THE AGING -Vice Mayor Damiano ARIZONA STATE LEGISLATURE -Councilwoman Barker HOMEOWNER'S VIEWPOINT -Councilman Vehon SUPERSITITION HORSEMENS ASSOCIATION -Councilman Eidson REGULAR MEETING OF THE CITY COUNCIL OCTOBER 17,1989 PAGE 6 Councilman Cox asked i f being a member of the Apache Junction Fire Board,and the Council Liaison,would constitute a possible conflict of interest? City Attorney David Alexander replied that i t wouldn't,but should certain occasions arise,Councilman Cox wouldn't be able to vote at either place,or discuss it. VOTE:Unanimous The motion carried. OLD BUSINESS HUMAN SERVICES CONTRACTS:SALVATION ARMY, SUPERSTITION MOUNTAIN MENTAL HEALTH CENTER EAST VALLEY CATHOLIC SOCIAL SERVICES,AND ST.GEORGE'S CHURCH/ST.VINCENT DEPAUL, REQUESTS FOR FUNDING FOR FISCAL YEAR 1989-90 )Acting City Manager/City Clerk Kathleen Connelly stated that the contracts for services are ready for approval, and outlined the steps to comply with Ordinance No.659,and stated that the Council may either proceed with those agreements,or wait until St.George's Catholic Church can produce the documents that are required. Assistant to the City Manager George Hoffman stated that St.Vincent DePaul's does not have the documentation available,they are working on i t but the 5013C status required from the IRS will take a number of months. Mr.Hoffman stated that the decision the Council must make is whether all of the documentation is necessary,to wait until the documentation is received,or tell the organization to come back next year,and also whether or not to put those monies into another area or possibly hold the funds until the required documents are submitted. Mr.Hoffman commented that there also appears to be some questions with East Valley Catholic Social Services contract,as Mr.Baldwin had a problem with providing meals based on income. Councilwoman Alger asked i f for some reason the low-income requirement can't be eliminating,as the organization does check pretty well on who actually needs the meals through the Center. Mr.Hoffman stated that he had heard that they weren't too careful about that,and that Mr.Baldwin has told him that by Federal Law they can't check by income. REGULAR MEETING OF THE CITY COUNCIL OCTOBER 17,1989 PAGE 7 Councilwoman Alger stated that there is other criteria used. Ms Connelly asked that in an attempt to clarify and reflect what is in the ordinance,add to a.and c.the words "who are also residents of the corporate limits of Apache Junction". Ms Lois Porter,Executive Director of the Senior Center,explained that when determining elibility,they find out whether or not the seniors are bedridden,serious illnesses,incontinent, nonambulatory,emotionally unstable,confused,physically handicapped,lack of control,whether they are short term elibility from broken bones or loss of spouse,and whether or not they have any support system.Ms Porter stated that these are the primary concerns,realizing that people in these conditions have tremendous medical bills,but the Center could have a card asking those applying to indicate their income group,and further stated that this may literally "brand"all of the seniors getting their meals at the Senior Center as "indigent",which could cause an even greater disadvantageous effect on the seniors of the community. Councilman Eidson asked i f i t is possible way to furnish a church income through this type of funding,such as Salvation Army,i f the monies were to furnish income to a religion in any way. City Attorney David Alexander replied that there is a Constitutional prohibition against that,which is the purpose of the contract process of this funding. Ms Connelly stated that the Salvation Army documented every dollar that they spent on behalf of the City, which shows who the money went to and what the service was. Vice Mayor Damiano asked i f the monies to be funded to St.Vincent DePaul couldn't be qualified simply by submitting a budget by January,without having the IRS number? Ms Connelly replied that they would be,as long as when the City went to fund them,the IRS certification had been obtained. Mayor Bluntschly commented that just because the 501 status has been applied for does not guarantee obtaining it. Vice Mayor Damiano stated that he is pretty sure this organization will get it. Mr.Hoffman commented that an advantage of the Human Services Commission is that they will do all of this screening prior to i t coming to the Council. REGULAR MEETING OF THE CITY COUNCIL OCTOBER 17,1989 PAGE 8 Vice Mayor Damiano asked i f the money that St.Vincent DePaul's is supposed to get,couldn't be held until they obtain their IRS certification? Ms Connelly replied that i t is up to the Council,although i t could be several months,resulting in the services to be funded wouldn't be benefiting the community during that time. Councilwoman Barker asked i f the contracts,other than St.Vincent DePaul's,could be approved tonight and the city could sit on a sum of money for St.Vincent DePaul. Mr.Hoffman suggested that i f that option is pursued,the Council may wish to set a date specific for holding the money. Ms Connelly that i f the money is not given at the specific date,i t will be necessary to amend the contracts in order to give i t to another organization. Councilwoman Alger MOVED THAT THE HUMAN SERVICES CONTRACT FOR SUPERSTITION MOUNTAIN MENTAL HEALTH CENTER BE APPROVED AS PRESENTED,THAT THE CONTRACT FOR EAST VALLEY CATHOLIC SOCIAL SERVICES BE APPROVED AS PRESENTED EXCEPT WITH THE FOLLOWING AMENDMENT:NO.1, a.,b.,AND c.ADD THE WORDS "WITHIN THE APACHE JUNCTION CORPORATE CITY LIMITS" AND ITEM NO.1,d.OMIT THE WORDS "LOWER -INCOME".THAT THE SALVATION ARMY CONTRACT BE APPROVED WITH AN AMENDMENT IN THE AMOUNT:INCREASE TO $15,000,AND THAT ST.VINCENT DEPAUL BE CONSIDERED IN THE NEXT FISCAL YEAR. Councilwoman Barker seconded the motion. Councilman Eidson commented that i t seemed a good idea to impose a time limit,allowing St.Vincent DePaul's an opportunity to obtain the funds. Councilwoman Alger stated that i t takes six to seven months to obtain the IRS 501 status,which will not allow time for this money to do the community any good this year. Ms Connelly stated that the organizations are aware of the requirements of the ordinance at the time of applying for funding. Vice Mayor Damiano asked i f staff wasn't aware of the ordinance,to tell the organization they need a number prior to submitting? Ms Connelly replied that anyone can submit,but staff doesn't know whether they meet requirements or not at that point. REGULAR MEETING OF THE CITY COUNCIL OCTOBER 17,1989 PAGE 9 Councilman Eidson asked i f Superstition Mountain Mental Health got the additional funds,wouldn't that triple with the matching funds? Mr.Gary Selvy replied that i t would qualify for matching funds. Councilwoman Alger reminded the Council that these funds were earmarked for emergency services of a different kind,like those provided by Salvation Army,and i t is still in the community providing the needed services. VOTE:In Favor:Councilwoman Barker,Councilwoman Alger,Councilman Cox, Councilman Eidson,Mayor Bluntschly Abstained:Councilman Vehon Opposed:Vice Mayor Damiano The motion carried. NEW BUSINESS .... INTERGOVERNMENTAL AGREEMENT WITH STATE OF ARIZONA FOR HIGHWAY 60/ IRONWOOD DRIVE INTERSECTION IMPROVEMENTS;AUTHORIZATION TO ENTER INTO CONTRACT WITH DONOHUE & ASSOCIATES ) )Mayor Bluntschly stated that this is an Intergovernmental Agreement,No.IGA 89-21,between the City of Apache Junction and the State of Arizona for U.S.Highway 60/Ironwood Drive intersection improvements,and request for authorization to enter into a contract with Donohue & Associates,Inc.Engineers to provide services. Director of Public Works Rich Broman stated that as per discussion at the work session this agreement is for intersection improvements,and asked i f the Council had any questions. Councilman Vehon asked i f the contract with Donohue & Associates in the Council packets is the contract to be submitted,or is there another one? Mr.Broman stated that this is the contract to be submitted,in the amount of $28,653.00. Councilman Vehon asked that the 180 days in the terms and conditions of the contract be changed to 120 calendar days officially. REGULAR MEETING OF THE CITY COUNCIL OCTOBER 17,1989 PAGE 10 Mr.Broman stated that Mr.Wang has indicated that the design can be accomplished in four months,but Mr.Wang has brought to his attention that the signal design will need to be done somewhat after the design plans are done,and historically i t has taken longer in ordering component parts for the traffic signalization even though the project has a longer period of time involved,i t may be necessary for six months to be a little more flexible. Mr.Wang,representative with Donohue & Associates,stated that the signalization will take roughly,six months,and further outlined the schedule for design,construction,and signalization. Councilman Eidson asked i f a new signal system would be put in at Ironwood? Mr.Wang replied that the intersection would be widened to 64 foot wide with a turning lane,and that a new system would be installed. Councilman Eidson commented that a problem exists at that intersection now. Mr.Wang stated that ADOT will have to coordinate with Apache Junction for the improvements to the intersection. Vice Mayor Damiano asked why the contract says the project will be completed in September,when Mr.Wang is saying November? Mr.Broman that the November date was reached after obtaining updated information. Councilwoman Alger asked i f there is anything that can be done about the timing of the signal at the intersection now,prior to construction be completed? Mr.Wang explained that to change the timing will require a study being completed,which will be part of the scope of work for Donohue prior to the new system installation,and also stated that an interim system will be installed before construction is begun. Councilwoman Alger asked again i f something can be done with the signal timing tomorrow? Mr.Broman reiterated that before changing the timing,a study of current conditions would have to be done by ADOT,and than a design would have to be done through their Signalization Branch,which would bring us to that point almost through the new construction. REGULAR MEETING OF THE CITY COUNCIL OCTOBER 17,1989 PAGE 11 Mr.Wang added that i t isn't as simple as changing the timing,and that there is a process necessary to accomplish that. Councilman Vehon asked again i f the wording in the contract could be changed from 180 to 120 days? Mr.Broman and Mr.Wang both agreed that this wouldn't be a problem. Vice Mayor Damiano MOVED THAT THE INTERGOVERNMENTAL AGREEMENT NO.IGA 89-21 BETWEEN THE STATE OF ARIZONA AND THE CITY OF APACHE JUNCTION BE APPROVED; AND THAT AUTHORIZATION BE GIVEN TO THE ACTING CITY MANAGER TO ENTER INTO A CONTRACT WITH DONOHUE & ASSOCIATES,INC.ENGINEERS,TO PROVIDE SERVICES AS OUTLINED IN THE PROPOSAL DATED SEPTEMBER 12,1989,AND THAT THE TIME FRAME BE CHANGED FROM 180 TO 120 DAYS. Councilman Cox seconded the motion. VOTE:Unanimous The motion carried. LICENSE AGREEMENT FOR HANDICAPPED CENTER ) )Associate Planner/Deputy Director Jim Nakagawa stated that concerns were expressed by the Acting City Manager at the work session,that the agreement doesn't appear to give the City sufficient controls over the operation of the facility,and further stated that the Acting City Manager requests that this action be postponed until the wording is worked out satisfactorily. Acting City Manager/City Clerk Kathleen Connelly suggested awarding the License Agreement,but at the same time authorize that a contract be drafted and returned to the Council for final approval. Councilwoman Alger MOVED THAT THE SUPERSTITION MOUNTAIN MENTAL HEALTH CENTER BE AWARDED THE LICENSE FOR THE USE OF THE CENTER FOR THE HANDICAPPED AND THAT THE ACTING CITY MANAGER BE AUTHORIZED TO ENTER INTO NEGOTIATIONS TO ATTAIN AN AGREEMENT WITH THE PROSPECTIVE USER OF THE FACILITY,AND THAT THE AGREEMENT BE BROUGHT BACK TO THE COUNCIL PRIOR TO ITS FINALIZATION. Vice Mayor Damiano seconded the motion. VOTE:Unanimous REGULAR MEETING OF THE CITY COUNCIL OCTOBER 17,1989 PAGE 12 The motion carried. COUNCIL DIRECTION TO STAFF ON PROPOSED CITY LEGISLATION OR ACTIONS: 1.CRITERIA AND SPECIFIC DIRECTION TO PROCEED WITH CREATING A BUILDING CODE BOARD OF APPEALS Ms Connelly stated that this was requested by Councilman Vehon,who may wish to address the item. Councilman Vehon stated that due to discussion at the work session,further information needs to be obtained in order to combine this Board of Appeals with the Board of Dangerous Buildings,so this should be postponed until the next regular meeting for action. Councilman Vehon MOVED THAT ITEM 14 SUBSECTION 1,BUILDING CODE BOARD OF APPEALS,BE CONTINUED UNTIL THE REGULAR COUNCIL MEETING OF NOVEMBER 7,1989. Councilwoman Alger seconded the motion. VOTE:Unanimous The motion carried. 2.REQUEST FROM APACHE JUNCTION FIRE DISTRICT FOR ORDINANCE OR RESOLUTION ENDORSING ANNEXATION Councilman Cox announced that he would like to abstain from voting or discussion on this item,due to a possible conflict of interest. Mayor Bluntschly asked i f there are any questions on the part of the Council,pertaining to the information received? Mayor Bluntschly asked Fire Chief Jim Geil to confirm that there will be no increase in property tax as a result of this action,as stated in the information provided,and pointed out that in another section of the material,i t says there "may be"an increase in taxes. Chief Geil stated that to annex now means that there is no problem out there that the Fire Department can't currently handle,and would not required additional equipment or manpower,but there is no guarantee that someday there won't be industry or something that would require an increase in taxes in order to provide protection. Mayor Bluntschly stated that i f something happens out there,i t will take additional revenue to provide the fire protection,and will take away from the existing fire district. REGULAR MEETING OF THE CITY COUNCIL OCTOBER 17,1989 PAGE 13 Chief Geil replied that i t shouldn't take aware from the district,and pointed out that the City would also be providing services such as police protection in that area,and would i t mean additional manpower resulting in additional taxes. Chief Geil pointed out that the annexation would also mean increased assessed valuations and increased resources to provide those services. Mayor Bluntschly commented that this is true,but why does this have to be done now,as there is no current development on the land. Chief Geil stated that i f i t isn't annexed now,i t may not be done until there is development and i t may mean six to eight months before the Fire District can obtain the money to provide the fire protection. Councilman Eidson asked who furnishes fire protection now for the property in question? Chief Geil replied that the State Land Department provides that now. Councilman Vehon asked i f there is a difference whether this is adopted by resolution or ordinance? Ms Connelly replied that an ordinance would have to be published four times,but a resolution would not have to be published and this may be done either way. Councilwoman Barker MOVED THAT DIRECTION BE GIVEN THE ACTING CITY MANAGER TO DRAFT A RESOLUTION,GRANTING THE REQUEST FROM THE APACHE JUNCTION FIRE DEPARTMENT,ENDORSING ANNEXATION. Councilwoman Alger seconded the motion. VOTE:In Favor:Councilman Eidson,Councilwoman Barker,Councilwoman Alger, Councilman Vehon,Vice Mayor Damiano,Mayor Bluntschly Abstained:Councilman Cox The motion carried. 3.DIRECTION TO ESTABLISH AN AGENDA REVIEW COMMITTEE Councilwoman Alger explained that due to the increasing work load of staff,and the heavy schedules of most of the Councilmembers,i t would be advisable to form an Agenda Review Committee,so REGULAR MEETING OF THE CITY COUNCIL OCTOBER 17,1989 PAGE 14 that items may be prioritized and possibly group things together.Councilwoman Alger further explained that this will also eliminate repeating the same types of items all of the time,allowing more time to work on the more serious things. Councilman Eidson stated that other cities do this type of thing,but he doesn't want two or three councilmembers telling him what can be discussed or brought up on an agenda,and i f this will be the case,he would not be in favor of this. Mayor Bluntschly explained that even i f the Review Committee decided not to place something on an agenda,a majority of the Council could place i t on the agenda,and that this would only apply to work session agendas. Councilwoman Alger stated that this was not intended for just work session agendas,but for regular agendas also. Councilman Eidson reiterated that he could not support something that would eliminate him from bringing something up on an agenda. Councilwoman Alger stated that the purpose of this committee was not to stop councilmembers from bringing up items, but to save time,particularly cut down on special meetings. Councilman Eidson stated that the basics are sound,but i f something did come up with four people wanting to control,this would make i t possible. Councilwoman Barker asked i f there was some way this could be structured so as alleviate Councilman Eidson's concern. Councilwoman Alger stated that this is just direction to staff to work on this,to bring back for Council review. Councilwoman Barker asked i f a stipulation be made as part of the motion,to find a "fail safe"solution to the concerns? Councilwoman Alger MOVED THAT DIRECTION BE GIVEN TO THE ACTING CITY MANAGER,TO PROCEED WITH A REVIEW OF A POLICY ON AN AGENDA REVIEW COMMITTEE INCLUDING WHATEVER SPECIFICS ARE NECESSARY TO COVER SOME OF ITEMS MENTIONED TONIGHT,AND TO BRING IT BACK IN POLICY FORM FOR THE COUNCIL TO LOOK AT. Councilwoman Barker seconded the motion. VOTE:In Favor:Councilwoman Barker,Councilwoman Alger,Councilman Cox, Councilman Vehon,Vice Mayor Damiano,Mayor Bluntschly REGULAR MEETING OF THE CITY COUNCIL OCTOBER 17,1989 PAGE 15 Opposed:Councilman Eidson The motion carried. SELECTION OF MEETING DATES,TIMES,LOCATIONS AND PURPOSES: EXECUTIVE SESSION,WORK SESSION, NOVEMBER 6,1989 EXECUTIVE SESSION,WORK SESSION, NOVEMBER 7,1989 )Vice Mayor Damiano MOVED THAT AN EXECUTIVE SESSION BE HELD AT 6:00 P.M.,AND A WORK SESSION AT 7:00 P.M.,ON NOVEMBER 6,1989,IN THE CITY COUNCIL CHAMBERS; AND THAT AN EXECUTIVE SESSION AND A WORK SESSION BE HELD AT 6:00 P.M.,ON NOVEMBER 7,1989,IN THE CITY COUNCIL CHAMBERS. motion. VOTE:Unanimous The motion carried. Councilwoman Alger seconded the INFORMATION AND REPORTS (COUNCIL LIAISON REPORTS) Lieutenant Reed Cox reminded the Council of the softball game between the Police Department and Fire Department on October 27th to benefit the Association for Shelter for Abused Families. ADJOURNMENT )There being no further business to discuss,Mayor Bluntschly adjourned the meeting at 8:40 p.m. Consent Agenda Items are as follows: 1.Acceptance of Regular Meeting Agenda 2.Acceptand of Minutes from the Special Meeting of September 28,1989 3.Acceptance of Minutes from the Regular Meeting of October 3,1989 4.Award of Bid for EDC for Magistrate Court 5.Acceptance of Resignation from and Appointment to the Parks and Recreation Commission REGULAR MEETING OF THE CITY COUNCIL OCTOBER 17,1989 PAGE 16 6.Request for Continuance of Streamlining Process for Land Splits 7.Request for Continuance of recommendation from Swap meet License Committee to November 7,1989 ACCEPTED THIS 7TH DAY OF NOVEMBER ,1989,BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA. ,1989.SIGNED AND ATTESTED TO THIS 9TH DAY OF NOVEMBER KENKTH BLUNTSCHLY Mayor ATTEST: KATHLEEN CONNELLY City Clerk CITY COUNCIL MINUTES CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the City Council of the City of Apache Junction,Arizona,held on the 17th day of October,1989.I further certify that the meeting was duly called and held and that a quorum was present. Dated this 21ST day of NOVEMBER 1989. REGULAR MEETING OF THE CITY COUNCIL OCTOBER 17,1989 PAGE 17 KATHLEEN CONNELLY City Clerk CITY COUNCIL MINUTES CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the City Council of the City of Apache Junction,Arizona,held on the 7th day of November ,1989.I further certify that the meeting was duly called and held and that a quorum was present. Dated this day of ,,keJ)-x_..4-,—1989. KATHLEEN CONNELLY City Clerk