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HomeMy WebLinkAbout1988-06-07 City Council Regular MinutesCITY COUNCIL REGULAR MEETING JUNE 7,1988 The regular meeting of the City Council of the City of Apache Junction, Arizona,was held on June 7,1988,at the Apache Junction City Council Chambers pursuant to the notice required by law. CALL TO ORDER Vice Mayor Bluntschly called the meeting to order at 7:06 p.m. INVOCATION Councilwoman Gardner gave the Invocation. PLEDGE OF ALLEGIANCE Councilman Burgess led the Pledge of Allegiance. ROLL. CALL Councilmen Present: Staff Present: Others Present: Vice Mayor Bluntschly Councilman Burgess Councilman Connolly Councilman Damiano Councilwoman Gardner Councilwoman Perkins City Manager Bill Da Vee City Clerk Kathleen Connelly Finance Controller Keith Lewis Director of Planning Chuck Newcomer Director of Public Safety William McDaniel Directoi.of Public Works Rich Broman City Attorney David Alexander Economic Development Specialist John Schoeph Director of Community Services Jeff Bell Director of Library Pam Loui Assistant to the City Manager George Hoffman Mr.Dennis Boyer,Assistant Manager,White Sands Estates Mr.Louis Ruiz,5405 E.Apache Trail,Hwy.88, Apache Junction,AZ REGULAR MEETING OF THE CITY COUNCIL JUNE 7,1988 PAGE 1 ACCEPTANCE OF CONSENT AGENDA )Councilwoman Perkins MOVED THAT CONSENT AGENDA ITEM NOS.1 THROUGH 8 BE ACCEPTED AS PRESENTED,AND FURTHER: A.THAT RESOLUTION NO.87-61 AUTHORIZING AND DIRECTING THE CITY MANAGER TO ORDER THE INSTALLATION OF STREETLIGHTS WITHIN AN AREA DESCRIBED AS ENCHANTED ACRES UNIT TWO,A SUBDIVISION RECORDED IN BOOK 16 PAGE 58,PINAL COUNTY RECORDER,PINAL COUNTY,ARIZONA BE APPROVED AND ADOPTED; B.AND THAT -RESOLUTION NO.88-15 AUTHORIZING TRIAX MIDWEST ASSOCIATES,L.P.,TO ASSIGN OR PLEDGE ASSETS,INCLUDING THE CABLE TV FRANCHISE,AS COLLATERAL FOR LOANS,BE APPROVED AND ADOPTED; C.AND THAT ORDINANCE NO.608,AS ADOPTED ON MARCH 1,1988,BE RENUMBERED AS ORDINANCE NO.609;THAT RESOLUTION NO.88-06,AS ADOPTED ON MARCH 15,1988, BE RENUMBERED AS RESOLUTION NO.88-14,AND THAT RESOLUTION NO.88-07 AS ADOPTED ON MAY 3,1988,BE RENUMBERED AS RESOLUTION NO.88-11. motion. VOTE:Unanimous. The motion carried. Councilwoman Gardner seconded the INTRODUCTION -OF DISTINGUISHED VISITORS AND GUESTS Vice Mayor Bluntschly welcomed everyone to the Council meeting and extended his thanks for their concern and involvement on various committees.He recognized staff members present,Planning and Zoning Commissioner Sharon Alger, and Jerry Michaels. AWARDS,PRESENTATIONS,AND COMMUNICATIONS Councilwoman Gardner read a letter from Governor Rose Mofford thanking and congratulating the City for joining the Alliance for a Drug Free Arizona.She also read a Proclamation from the Governor's office recognizing the City of Apache Junction as a member of the Alliance for a Drug Free Arizona. CALL TO THE PUBLIC None. •CITY MANAGER'S REPORT City Manager Bill R.Da Vee stated that since the last meeting much of his time has been spent dealing with budget related matters.He stated that REGULAR MEETING OF THE CITY COUNCIL JUNE 7,1988 PAGE 2 reductions had been- prepared and discussed with Council the previous evening. He further stated that,as requested by the Council,he and staff are furthering their efforts to balance the budget and are preparing to meet with Council again on June 20,at the next worksession. Mr.Da Vee also informed the City Council of his attendance at the Central Arizona Association of Governments Management Committee meeting in Florence,to discuss the CAAG work program which will be proposed to the Regional Council before approval at their annual meeting in Payson on June 17.He stated at that meeting he suggested that the work program for the Title XX modey,federal funds in support of social services,be amended to develop a process for advising local government entities about planning for human services delivery so that local budgets can be coordinated more efficiently to assist social service agencies in meeting the needs of their people.He further stated the management committee defined recommendations for consideration by the Regional Council to establish a process for identifying area -wide goals and objectives for incorporation into the work program and added i t was also suggested that the annual CAAG meeting be used in the future for area -wide goal planning. City Manager Bill Da Vee stated that after the last regular meeting of the City Council;he attended the Pinal -County Town Hall meeting held in Casa Grande.He said that about 140 delegates attended including five from Apache Junction.He stated Conrad Atwood,the Chamber of Commerce President;Keith Hilgendorf,the Chamber of Commerce Business Manager;Harold Christ and John Schoeph also ,attended from Apache Junction.He stated the issues discussed in that forum involved economic development •in Pinal County.He informed the Council that John -Schoeph has prepared a -summary of the meeting and the adopted resolution.-.Mr.Da Vee stated the summary and adopted resolution have been duplicated and shared with Council and because the Town Hall meeting was considered a success by those who attended the recommendation was made to continue the process next year. City Manager Bill Da Vee stated he attended a meeting of the Community Forum Steering Committee who chose the topic,"The Future of Tourism in Apache Junction"for the next forum to be held in October in Casa Grande. PUBLIC HEARINGS APPLICATION FOR SMALL GAME BINGO LICENSE WHITE SANDS ESTATES STEPHIE METCALF,APPLICANT )Mr.Dennis Boyer,Assistant Manager of White Sands Estates introduced himself to the Council and made himself available to answer any questions from the Council.He stated people within the park had requested the license. Vice Mayor Bluntschly asked i f there was anyone in the audience wishing to speak either in favor of,or in opposition to,this item. REGULAR MEETING OF THE CITY COUNCIL JUNE 7,1988 PAGE 3 There being no one wishing to address the item,Vice Mayor Bluntschly closed the hearing to the public. •Councilwoman Perkins MOVED THAT THE SMALL GAME BINGO LICENSE FOR WHITE SANDS ESTATES AS SUBMITTED BY STEPHIE METCALF AS THE APPLICANT BE APPROVED. Councilman Connolly seconded the motion. VOTE:UNANIMOUS The motion carried. PROPOSED ORDINANCE NO.628 AMENDING CITY CODE CHAPTER 3 ADMIN- ISTRATION,SECTION 3-7-5,PROFESSIONAL SERVICES,BY. PROVIDING PROCEDURES FOR SELECTION OF FIRMS FOR PROFESSIONAL SERVICES CONTRACTS )Vice Mayor Bluntschly stated he understood there was a conflict and called for a motion to postpone the item. Councilman Burgess MOVED THAT THIS ITEM BE POSTPONED UNTIL THE NEXT REGULARLY SCHEDULED COUNCIL MEETING. Councilwoman Gardner seconded the Motion. VOTE:UNANIMOUS The motion carried. PROPOSED ORDINANCE NO.629,AMENDING THE CITY CODE,CHAPTER 6,ANIMALS, SECTION 6-3-6,BITING DOGS,PERTAINING TO THE REQUIRED TIME FOR QUARANTINE (WITH EMERGENCY CLAUSE) )Councilman Burgess MOVED THAT THIS ITEM BE POSTPONED UNTIL THE NEXT REGULARLY SCHEDULED COUNCIL MEETING. Councilwoman Perkins seconded the motion. VOTE:UNANIMOUS The motion carried. REGULAR MEETING OF THE CITY COUNCIL JUNE 7,1988 PAGE 4 PROPOSED ORDINANCE NO.630 ESTABLISHING AND ENACTING REGULATIONS REGARDING THE USE OF SHIPPING CONTAINERS WITHIN THE CORPORATE CITY LIMITS )City Clerk Kathleen Connelly briefed the Council by stating the proposed ordinance originated approximately one year ago when the Council and the Planning and Zoning Commission held a joint worksession.One of the concerns of both parties at that time was the possibility of the shipping or cargo containers appearing -throughout the City for various uses.Since that time the City has not been able to secure any sample ordinances from other cities until recently when one was obtained from the City of Cheney,Washington.This proposed ordinance is very similar to the Cheney,Washington ordinance in that i t provides not only a definition of shipping container and establishes what the prohibitive uses would be,but i t also establishes what the permitted uses would be.She stated there have been some very recent discussions on additional requirements to include spelling out that those containers currently located within the City would be allowed to continue provided their location and use did not change;however,upon the adoption of this ordinance no other containers could be moved into the City. She stated i t is one of the most simple ordinances she has come across recently. Vice Mayor Bluntschly asked i f there was anyone in the public wishing to speak either in favor of or in opposition to this item. There being no one wishing to address the item Vice Mayor Bluntschly closed the hearing to the public. Councilwoman Gardner MOVED THAT ORDINANCE NO.630,BE READ BY TITLE ONLY AND THE READING OF THE ENTIRE ORDINANCE BE WAIVED.. Councilman Burgess -seconded the motion. VOTE:UNANIMOUS The motion carried. City Clerk Kathleen Connelly read as follows: ORDINANCE NO.630,AN ORDINANCE OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA,ESTABLISHING AND ENACTING REGULATIONS REGARDING THE USE OF SHIPPING CONTAINERS WITHIN THE CORPORATE CITY LIMITS;REPEALING ANY CONFLICTING PROVISIONS;PROVIDING FOR SEVERABILITY;AND PROVIDING PENALTIES. Councilwoman Gardner MOVED THAT ORDINANCE NO.630,AS READ BY THE CITY CLERK,BE APPROVED AND ADOPTED WITH THE REGULAR MEETING OF THE CITY COUNCIL JUNE 7,1988 PAGE 5 FOLLOWING AMENDMENT:THAT ANY SHIPPING CONTAINER LOCATED AT A SPECIFIC SITE WITHIN THE CORPORATE LIMITS OF THE CITY OF APACHE JUNCTION UPON THE DATE OF ADOPTION OF THIS ORDINANCE SHALL BE ALLOWED TO REMAIN IN USE,PROVIDED SUCH USE OR LOCATION DOES NOT CHANGE;NO ADDITIONAL STORAGE CONTAINERS SHALL BE LOCATED WITHIN THE CITY OF APACHE JUNCTION UPON THE DATE OF ADOPTION OF THIS ORDINANCE EXCEPT AS PROVIDED HEREIN. Councilman Burgess seconded the motion. Vice Mayor Bluntschly asked i f there was any discustion-on this item. Councilwoman Gardner asked that the City Attorney be consulted on whether this proposed ordinance required an emergency clause. City Attorney David Alexander stated i t would be very complicated to utilize the emergency clause when the ordinance was not advertised with the emergency clause. VOTE:In favor:Gardner,Burgess,Perkins,Connolly,Bluntschly Opposed:Damiano The motion carried. PROPOSED ORDINANCE NO.631 ADOPTING AND ENACTING REPORTING REQUIREMENTS;REQUIRED DOCUMENTATION, AND PROCEDURES FOR NON-PROFIT AGENCIES RECEIVING CITY FUNDS )City Manager Bill Da Vee stated the drafted outline provides the requirements for agencies receiving City funding for reporting purposes and for purposes of control by the Council.He stated this ordinance has come under discussion at various times with the Council,and the concern has been that not only progress,but the original intent of the funding made be followed to the letter and this draft is intended to support that and make assurances to the Council that the agency is following what they originally proposed and what was accepted by the Council. City Clerk Kathleen Connelly stated that one of the things not included in the original ordinance before the Council is the requirement that each agency provide the City with documentation as to every other source of funding they have.She stated i t would include funding from non -governmental agencies,from private contributions,membership fees, membership dues and the like.She stated that is not now in the ordinance before the Council,but an amended motion has been -provided to Council for their possible consideration. REGULAR'MEETING OF THE CITY COUNCIL JUNE 7,1988. PAGE 6 Vice Mayor Bluntschly asked i f there was anyone in the public who wished to speak either in favor of or in opposition to the item. There being no one in the public who wished to address the item,the hearing was closed to the public. Councilwoman Gardner MOVED THAT ORDINANCE NO.621,BE READ BY THE CITY CLERK BY TITLE ONLY. motion. VOTE:UNANIMOUS The motion carried. follows: Councilman Burgess seconded the City Clerk Kathleen Connelly read as ORDINANCE NO.631,AN ORDINANCE OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA,ADOPTING AND ENACTING REPORTING REQUIREMENTS,REQUIRED DOCUMENTATION,AND PROCEDURES FOR NON-PROFIT AGENCIES RECEIVING CITY FUNDS;REPEALING CONFLICTING PROVISIONS;AND PROVIDING FOR SEVERABILITY. Councilwoman Gardner MOVED THAT ORDINANCE NO.631,AS READ BY THE CITY CLERK, •BE APPROVED AND ADOPTED WITH THE FOLLOWING AMENDMENT:THAT IN ADDITION TO THE ITEMS PRESENTLY LISTED UNDER REQUIRED DOCUMENTATION,THERE BE ADDED THE REQUIREMENT THAT EACH AGENCY SUBMIT COMPLETE INFORMATION ON THE SOURCE AND AMOUNT OF FUNDING THEY RECEIVE FROM ALL OTHER SOURCES SUCH AS NON -GOVERNMENTAL AGENCIES,MEMBERSHIP FEES,DUES,AND PRIVATE CONTRIBUTIONS;AND FURTHER MOVE THAT NO CONTRACTS BE NEGOTIATED,SIGNED, OR PRESENTED TO THE COUNCIL FOR CONSIDERATION PRIOR TO THE EFFECTIVE DATE OF THIS ORDINANCE. motion. VOTE::UNANIMOUS The motion carried. OLD BUSINESS REGULAR MEETING OF THE CITY COUNCIL JUNE 7,1988 PAGE 7 Councilwoman Perkins seconded the DIRECTION ON HOW TO PROCEED WITH THE WASTE DUMP AT THE APACHE MINE SITE )Vice Mayor Bluntschly stated this item dealt with consideration of additional testing and chemical analysis and direction to the attorney regarding litigation.He added i t was a postponed item and called on the City Manager to address the item. City Manager Bill Da Vee stated the City has spoken with the Department of Environmental Quality regarding hazardous waste dumped at the Apache Mine site in December 1986.He stated that after a series of negotiation steps with the State and their departments,the City entered into an agreement with Western Technologies,Inc.-to.prepare an evaluation of the report made by the State in which they proposed to bury the material on -site He stated the initial testing indicated that lead and zinc contained within the pile was migrating downgrade into a depression south of the material pile.He stated the information was shared with the State,and the preparation of the full evaluation was suspended until i t could be determined what the State proposed to do with that information.Subsequently the State indicated to the City that they felt the City's test results were not conclusive enough to support the additional action on their part to change the planned burial on -site.He informed the Council that the item before them is to direct staff to continue with the preparation of the report and to determine any direction from Council to the City Attorney regarding any litigation in the matter. Mr.Louis Ruiz to address the item. Vice Mayor Bluntschly called upon Mr.Louis Ruiz,5405 E.Apache Trail,Hwy.88.stated he does not live very far from the site.He stated he has attended five or six meetings where this situation has been discussed,there have been four different results on tests.He emphasized his belief that the waste should not be buried;i t should be removed. There being no one else wishing to address the item Vice Mayor Bluntschly closed the hearing to the public. Councilwoman Gardner MOVED THAT DIRECTION BE GIVEN TO THE CITY MANAGER NOT TO EXPEND ANY ADDITIONAL CITY FUNDS FOR TESTING AT THE APACHE MINE SITE AND THAT THE RECORD SHOW THIS ACTION IS BEING TAKEN UNDER PROTEST;AND FURTHER,THAT A FORMAL LETTER OF PROTEST BE SENT TO THE GOVERNOR AND THE ARIZONA DEPARTMENT OF ENVIRONMENTAL QUALITY WITH THE FOLLOWING PROVISIONS: A.THAT THE ACTION OF THE APACHE JUNCTION CITY COUNCIL NOT TO CONDUCT FURTHER TESTING AT THE APACHE MINE SITE IN NO WAY CONSTITUTES AGREEMENT WITH THE STATE RESULTS OR INDICATES SUPPORT OR AGREEMENT WITH THE STATE RECOMMENDATION TO BUY THE MINE WASTE ON SITE; REGULAR MEETING OF THE CITY COUNCIL JUNE 7,1988 PAGE 8 B.THAT WE BELIEVE THAT THE STATE OF ARIZONA AND IN PARTICULAR THE ARIZONA DEPARTMENT OF ENVIRONMENTAL QUALITY WAS NEGLIGENT IN ALLOWING MESA METAL REFINERS TO DUMP THE TOXIC MINE WASTE NORTH OF APACHE JUNCTION SINCE THE ACTION WAS NOT DONE IN ACCORDANCE WITH STATE LAWS AND PROPER ADMINISTRATIVE PROCEDURES; C.THAT WE BELIEVE THE CITIZENS OF APACHE JUNCTION ARE BEING DENIED THEIR RIGHTFUL PROTECTION OF THEIR HEALTH,WELFARE,AND SAFETY BY THIS ACTION OF THE STATE OF ARIZONA AND THE ARIZONA DEPARTMENT OF ENVIRONMENTAL QUALITY, AND FURTHER; D.THAT THIS -LETTER BE PLACED IN THE PERMANENT RECORDS AND ARCHIVES OF THE CITY AND THAT IT BE SUBMITTED TO PUBLICATION TO THE LOCAL NEWSPAPERS. Councilwoman Perkins seconded the motion. VOTE:UNANIMOUS . The motion Carried.' NEW BUSINESS PROPOSED RESOLUTION NO.88-17 ADOPTING POLICIES AND PROCEDURES FOR PROVIDING COUNCIL DIRECTION TO STAFF )City Clerk Kathleen Connelly reminded the Council that at the last worksession the adoption -of a formal policy which would set forth the procedures to followed when a particular action is expected to be taken was discussed.She stated Resolution 88-17 highlights those procedures and emphasized i t would require a majority of the Council taking action at a meeting before any particular research or work is completed on a project and before any kind of legislation is proposed.She said this resolution would not disallow those emergency -type situations uncovered by staff in the course of normal work,but would require items such as those on the agenda tonight to follow this process. City Manager Bill Da Vee stated i t appears to be the desire of both Council and staff to clarify the extent and scope of the work the Council wishes to have handled.He stated he feels this process is a step in the right direction and hopefully creates more quality Council time' at meetings and reduces squeeze time on the part of staff. Councilwoman Perkins MOVED THAT PROPOSED RESOLUTION NO.88-17,A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA,ADOPTING POLICIES AND PROCEDURES FOR PROVIDING COUNCIL DIRECTION TO STAFF,BE APPROVED AND ADOPTED. REGULAR MEETING OF THE CITY COUNCIL JUNE 7,1988 PAGE 9 Councilman Burgess seconded the motion. VOTE:UNANIMOUS The motion carried. OFFICIAL CITY ENDORSEMENT OF A PROJECT TO FUND A CITY MONUMENT;AND ENTRY MONUMENTS ON U.S.60 Councilman Burgess MOVED THAT ITEMS 16 AND 17 BE POSTPONED;ITEM 16 INDEFINITELY,AND ITEM 17 UNTIL THE NEXT REGULARLY SCHEDULED COUNCIL MEETING. Councilwoman Perkins seconded the motion. VOTE:UNANIMOUS The motion carried. KITCHEN EXPANSION AND REMODEL AT THE COMMUNITY CENTER )City Manager Bill Da Vee advised the Council that, last year the Council heard a proposal from the service provider to expand the senior center's kitchen facility to provide for a commercial kitchen in order to allow on -site cooking to occur.He stated the reason for doing the project is to lower the cost of the meal per individual and to allow the program to serve more meals.He advised the Council that the question before them is whether the City wishes to consider any design to expand the senior center along with this project. Vice Mayor Bluntschly asked Director of Community Services Jeff Bell about -a letter he received from the area agency dated February 18.He stated he was concerned with an outside agency remodeling City facilities,putting in their equipment,and then laying claim to ownership. Director of Community Services Jeff Bell explained the representative of East Valley Catholic Social Services was not yet here and her plan had been to be in attendance to discuss this particular question.He stated he believed i t to be the intent of the East Valley Catholic Social Services that any improvements made to the facility will then be City property.He stated he -understands they are going to need to knock out some walls to provide for more storage space and possibly a walk-in refrigerator.Mr.Bell stated they want to get the drawings to the building department to review and approve and would like permission to proceed at this time. REGULAR MEETING OF THE CITY COUNCIL JUNE 7,1988 PAGE 10 Councilwoman Gardner stated the letter seems to indicate the desire on their part to get a feel for the City's future plans -for the facility. Director of Community Services Jeff Bell stated the first time he heard about the extent of the expansion was today. Councilwoman Gardner suggested postponement -of the item because there were too many questions. Director of Community Services Jeff Bell stated there might be some. concern over the CDBG program.He further stated the money would be coming from the Area Agency of Pinal/Gila Council; East Valley is the sponsor. Vice Mayor Bluntschly stated i t appeared that there were several problems with this item that needed to be addressed and his recommendation to the Council would be to postpone the item to a future agenda in order to get something advising the Council of what they actually want to do. City Manager Bill Da Vee suggested that his understanding was that the Council •has some nervousness about the overall project so i t might be suggested that there be a preliminary architectural drawing for presentation to the Council which could deal with the question of ownership of the improvements. Vice Mayor Bluntschly stated they would like to see an idea of their proposal. City Manager Bill Da Vee stated i f the preliminary sketch could be obtained the project could be progressed. Councilwoman Gardner MOVED THAT THE CITY MANAGER BE GIVEN THE FOLLOWING -DIRECTION ON THE KITCHEN EXPANSION AND REMODELING OF THE SENIOR COMMUNITY CENTER;THAT THE SENIOR CENTER GROUP BE CONTACTED,THAT THEY SUBMIT A PRELIMINARY SKETCH FOR PRESENTATION,AND IN WRITING THE VERBAGE.ON WHO SHALL OWN THE -EQUIPMENT AND WHAT -EXTENT THE REMODELING WILL TAKE AND BRING IT BACK TO THE COUNCIL FOR CONSIDERATION. Councilwoman Perkins seconded the motion. VOTE:UNANIMOUS The motion carried. COUNCIL DIRECTION TO STAFF ON PROPOSED LEGISLATION OR ACTION REGULAR MEETING OF THE CITY COUNCIL JUNE 7,1988 PAGE 11 STEERING COMMITTEE FOR THE 10th ANNIVERSARY CELEBRATION )City Manager Bill Da -Vee stated that after receiving direction from Council to determine the interest of civic organizations and groups of individuals in participating on a steering committee for the 10th -anniversary celebration,letters were mailed to groups and individuals and a fairly good response was received.He stated the purpose of the steering committee will be to coordinate the ideas that have been developed and boil theM down'to a manageable project.The Council is being asked to review the list and provide any input. CITIZEN VOLUNTEER PROGRAM )Assistant to the City Manager George Hoffman stated he had nothing additional to what he has previously advised the Council on the program and made himself available to answer questions. COUNCIL -STAFF SUBCOMMITTEE )City Manager Bill Da Vee stated these committees are proposed for the purpose of looking into certain designated problem areas where the Council may be interested in developing small committees in order to get both the expertise from the elected officials and from staff. He added three areas have been suggested that the Council may wish to consider on an ad hoc basis or one-time basis to try out the idea.-He stated the suggestions for using the Council -Staff subcommittee to discuss the Chamber of Commerce contract,to discuss the condition and relationship with the Community Foundation at -the -contractural end,and also to discuss the planning activity of annexation hearings,and streamlining our building permit process.He stated that i t is suggested that i f there are benefits derived from this and i t is something the Council would like to continue with,they may wish to consider utilizing this method in approaching some of the City's priority -issues. PURCHASE AND INSTALLATION OF BUILDING DIVISION VIDEO EQUIPMENT )City Clerk Kathleen Connelly stated this item is the result of some previous discussions held between the Council and the City -Manager over the placement of combination video/audio equipment in the lobby area of the building division.She stated that upon the request of Vice Mayor Bluntschly the item was added to the agenda to allow specific direction to be given to go ahead with this project. City Manager Bill Da Vee added that there have been a few times this matter has been considered by different individuals who have essentially come to the same conclusions. Councilwoman Perkins indicated she is not in favor of the purchase,and questioned where the idea came from. REGULAR MEETING OF THE CITY COUNCIL JUNE 7,1988 PAGE 12 City Manager Bill Da Vee explained the concept and also stated the subcommittee would be looking at the permit process. Councilman Connolly stated the complaints he hears are not related to the personalities within the building department but rather to the administrative procedures and the time i t takes to go through the process. City Manager Bill Da Vee stated the value of the ad hoc committee on the permit process is that i t is a small informal group.He explained that the group would be there to negotiate an area,and bring i t back to the Council for review.He stated his belief that this process will be a lot more productive than trying to hammer out something at a worksession.The City Manager stated the hope is that less time will be spent at meetings and as a result the Council will be able spend more time productively on other issues. belief that the concept is very good. Councilwoman Perkins stated her .City Manager Bill Da Vee stated another advantage would be that not all seven members of the City Council would have to attend,the suggestion is that i t be very small not more than a couple of the Councilmembers and a couple of staff. City Clerk Kathleen Connelly stated the City has used this approach once before when looking at licensing and fee regulations.She stated she believed they only met twice and were able to work out a solution and bring i t back for adoption by Council on first consideration. She stated in that particular case i t proved to be very worthwhile. Councilman Connolly stated the interaction between Council and staff will also be very valuable.He stated the Council will not only be aware of where they are coming from,but the Council will also probably be apprised of some of the problems,and that staff will also understand where Council is coming from. REVIEW AND AMENDMENT OF BUILDING PERMIT PROCESS AND ADMINISTRATIVE PROCEDURES )Councilman Burgess stated the way the motion reads is fine,the subcommittee or study group;he stated i t needs to be done and he will be on that committee. Councilman Burgess MOVED THAT: A.THE CITY MANAGER BE GIVEN DIRECTION TO PROCEED WITH THE APPOINTMENT OF A STEERING COMMITTEE FOR THE CITY 10th ANNIVERSARY PROGRAM AND THAT REGULAR MEETING OF THE CITY COUNCIL JUNE 7,1988 PAGE 13 AUTHORIZATION BE GIVEN TO MAKE ADDITIONS TO THE STEERING COMMITTEE AS NECESSARY. B.THAT THE CITY MANAGER BE GIVEN DIRECTION TO PROCEED WITH A CITIZEN VOLUNTEER PROGRAM. C.THAT DIRECTION BE GIVEN TO THE CITY MANAGER TO ESTABLISH STAFF -COUNCIL SUBCOMMITTEES FOR THE FOLLOWING ITEMS:THOSE MATTERS SUGGESTED BY THE CITY MANAGER AND ANY OTHER MATTER HE FEELS COULD BEST BE HANDLED THROUGH THIS FORMAT;I FURTHER MOVED THAT THE MAYOR AND VICE MAYOR BE AUTHORIZED TO DESIGNATE THE COUNCIL MEMBERS WHO WILL SERVE ON EACH OF THESE SUBCOMMITTEES BY THE NEXT COUNCIL MEETING; D.THAT DIRECTION BE GIVEN TO THE CITY MANAGER TO COMPLETE THE PURCHASE AND INSTALLATION OF VIDEO EQUIPMENT IN THE BUILDING DIVISION OFFICE AND LOBBY; E.THAT DIRECTION BE GIVEN THE CITY MANAGER AND PLANNING DEPARTMENT TO ESTABLISH REVIEW COMMITTEES ON ZONING DISTRICT USES;AND F.THAT DIRECTION BE GIVEN TO THE CITY MANAGER AND BUILDING DIVISION TO REVIEW AND AMEND THE EXISTING PERMIT PROCESS AND ADMINISTRATIVE PROCEDURES FOR PURPOSE OF IMPROVING THE SERVICE TO THE PUBLIC. motion. BE STRICKEN FROM THE MOTION. motion. Councilwoman Perkins seconded the Councilman Connolly -MOVED THAT 19(D) Councilman Burgess seconded the Councilman Connelly stated he felt the audio/video equipment in the division is a little drastic and could be setting a dangerous precedent. Councilman Burgess agreed with the majority of Councilman Connolly's statements.He agreed that the major problem in that division is not the way people are speaking with each other;he said the complaints he receives deal mostly with the time limit and system for issuing a permit. Councilwoman Gardner stated that although she could understand both Councilman Connolly's and Councilman Burgess's point,she did feel that even though the video equipment would not solve the entire problem i t would solve the complaints relating to attitude. Councilman Connolly stated that i f there is a problem with attitude,i t will not be resolved simply because there is a video camera. REGULAR MEETING OF THE CITY COUNCIL JUNE 7,1988 PAGE 14 Councilwoman Perkins agreed with Councilman Connolly and Councilman Burgess and expressed her opinion that i f she were a staff -member she would be very resentful. Vice Mayor Bluntschly asked i f there was any further discussion.There being none and he called for the vote on the amendment to the motion. VOTE:In favor Councilwoman Gardner -Councilman Burgess Councilwoman Perkins Councilman Damiano - Councilman Connolly Opposed:Vice Mayor Bluntschly The motion on the amendment carried. vote on the MOtion —as amended. VOTE:Unanimous The motion carried. Vice Mayor Bluntschly called for the ESTABLISHING MEETING DATES,TIMES,LOCATIONS,AND PURPOSES: Councilwoman Gardener MOVED THAT A BUDGET WORK SESSION BE HELD ON JUNE 20,1988,AT 6:00 P.M.IN THE COUNCIL CHAMBERS THAT A SPECIAL WORK SESSION ON SIGN CODE AMENDMENTS BE HELD ON JUNE 15,1988 AT 7:00 P.M.IN THE COUNCIL CHAMBERS; THAT AN EXECUTIVE SESSION BE HELD AT 6:00 P.M.,AND A WORK SESSION AT 7:00 P.M., ON JUNE 20,1988,IN THE CITY COUNCIL CHAMBERS; AND THAT AN EXECUTIVE SESSION AND A WORK SESSION BE HELD AT 6:00 P.M.,ON JUNE 21,1988,IN THE CITY COUNCIL CHAMBERS. VOTE:Unanimous The motion carried. INFORMATION AND REPORTS (COUNCIL LIAISON REPORTS): Councilwoman Perkins stated that Action Arizona will be planting the trees Saturday and getting ready for sod. REGULAR MEETING OF THE CITY COUNCIL JUNE 7,1988 PAGE 15 Councilwoman Gardner informed the City Council that the Apache Junction Substance Abuse Task Force had met that morning and at their meeting a special speaker from the Governor's Officer gave a presentation. ADJOURNMENT )Councilman Burgess MOVED THAT THE MEETING BE ADJOURNED AT 8:24 P.M. Councilman Connolly seconded the motion. VOTE:UNANIMOUS The motion carried. *Consent Agenda Items are as follows: *1.Acceptance of Regular Meeting Agenda *2.Acceptance of Minutes from the Special Meeting of April 25,1988 *3.Acceptance-of Minutes from the Regular Meeting of May 3,1988 *4.Acceptance of Minutes from the Special Meeting of May 5,1988 *5.Acceptance of Minutes from the Special Meeting of May 11,1988 *6.Proposed Resolution No.87-61,Steet Light Improvement District,SL8709-1 *7.Proposed_Resolution No.88-15,Authorizing Triax Midwest,Assoiates,L.P., to Assigh or Pledge Assets,including Cable TV Franchise,as Collateral for Loans. *8.Correcting Typographical Errors and Duplicate Number Assignments to Resolutions and Ordinances. ACCEPTED THIS 5TH DAY OF JULY ,1988,BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA. SIGNED AND ATTESTED TO THIS 6TH DAY OF JULY ,1988. NORMAN S.HILL Mayor REGULAR MEETING OF THE CITY COUNCIL JUNE 7,1988 PAGE 16 ATTEST: KATHLEEN CONNELLY City Clerk REGULAR MEETING OF THE CITY COUNCIL JUNE 7,1988 . PAGE 17