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HomeMy WebLinkAbout1988-09-06 City Council Regular MinutesCITY COUNCIL REGULAR MEETING SEPTEMBER 6,1988 The regular meeting of the City Council of the City of Apache Junction, Arizona,was held on September 6,1988,at the Apache Junction City Council Chambers pursuant to the notice required by law. CALL TO ORDER Mayor Hill called the meeting to order at 7:00 p.m. INVOCATION Councilwoman Gardner gave the Invocation. PLEDGE OF ALLEGIANCE Councilman Burgess led the Pledge of Allegiance. ROLL CALL Councilmen Present:Councilman Burgess Councilman Connolly Councilwoman Gardner Councilwoman Perkins Vice Mayor Bluntschly Mayor Hill Councilman Absent:Councilman Damiano Staff Present: Others Present: City Manager Bill Da Vee Assistant to the City Manager Geroge Hoffman City Clerk Kathleen Connelly City Attorney David Alexander Deputy City Clerk Lori Zmayefski Director of Planning Chuck Newcomer Director of Public Safety Bill McDaniel Director of Public Works Rich Broman Director of Community Services Jeff Bell Associate Planner/Deputy Director Jim Nakagawa Economic Development Specialist John Schoeph Mr.Charles Harrison 1265 N.Warner Apache Junction,Arizona REGULAR MEETING OF THE CITY COUNCIL SEPTEMBER 6,1988 PAGE 1 Ms Lois Porter 10925 E.Broadway Apache Junction,Arizona Mr.Ray Johnson 690 N.Main Drive Apache Junction,Arizona Reverend Jon Ierley 532 N.Thunderbird Drive Apache Junction,Arizona Ms Glenna Crockett 1547 W.Roundup Apache Junction,Arizona ACCEPTANCE OF CONSENT AGENDA ) )Councilwoman Perkins MOVED THAT CONSENT AGENDA ITEM NOS.1 -8 BE ACCEPTED AS PRESENTED,AND I MOVE THAT AUTHORIZATION BE GIVEN TO EXPEND THE VALLEY NATIONAL BANK ACTION ARIZONA AWARD FOR CONTINUED WORK ON THE PROJECTS UNDERTAKEN BY THE CITY ACTION ARIZONA COMMITTEE,AND I MOVE THAT GARY HIGGINS AND NORM CRANDALL BE APPOINTED TO THE ECONOMIC OPPORTUNITIES ACTION TEAM IN THE PROFESSIONAL SERVICES CATEGORY -ENGINEERING/ARCHITECTURAL; AND THAT THE RESIGNATION OF BILL SAVORY BE ACCEPTED WITH APPRECIATION FOR SERVICES RENDERED. Vice Mayor Bluntschly seconded the motion. Councilman Burgess commended Councilwoman Perkins for the job done with the Action Arizona Committee and winning the $1,000. Councilwoman Perkins stated that without the donations and efforts by all those involved the project wouldn't have been so successful,even a donation by Councilman Burgess. VOTE:Unanimous The motion carried. Introduction of Distinguished Visitors and Guests REGULAR MEETING OF THE CITY COUNCIL SEPTEMBER 6,1988 PAGE 2 • Mayor Hill thanked everyone for attending the meeting. AWARDS,PRESENTATIONS AND COMMUNICATIONS None. Councilwoman Gardner requested that all councilmembers use the microphones, as the audience can't hear all of the Council. CALL TO THE PUBLIC Mr.Charles Harrison,1265 N.Warner,Apache Junction,addressed the Council demanding the resignation of City Manager Bill Da Vee,Assistant to the City Manager Geroge Hoffman,and City Attorney David Alexander,as he felt they had denied him constitutional rights,and that Mr.Hoffman had made allegations in the newspaper that weren't true. CITY MANAGER'S REPORT City Manager Bill Da Vee stated that there was a conference held by the Department of Environmental Quality discussing bids for the removal of materials dumped at the Apache Mine site in December of 1986,and hope to have the materials out of the area by January of 1989.Mr.Da Vee advised the Council that there was damage from winds,suspected to be a tornado type wind,to the new Department of Public Works Maintenance Building,and staff is working with the contractor,architect and insurance carriers for repairs and strengthening of the building.Mr.Da Vee also stated that staff has been working with Council -Staff subcommittees on the Community Foundation contract,and that there is an agenda item on that,and are also working with the committee on the planning of the City Hall Complex and buildings,with another subcommittee is working on the streamlining of the Building Permit process,the Chamber of Commerce Contract,and the annexation issues. Mr.Da Vee reported that staff is currently preparing Home Rule Option contingency plans,and will be discussed later in the agenda,with three basic ways to go under the Expenditure Limitation Law i f the Home Rule Option is not approved,and that staff is working very hard on each of those senarios and would like to have a citizens committee later to conclude how that could be accomplished. Mr.Da Vee stated that staff met with the Department of Transportation today to discuss a study ADOT recently completed on U.S.Highway intersections, basically dealing with Tomahawk/Cortez/Royal Palm/Broadway intersection,in terms of safety capacity and operational performance,with specific recommendations that are being reviewed by staff for comment and i t appears that from ADOT's perspective,they are giving us the benefit of that study,making REGULAR MEETING OF THE CITY COUNCIL SEPTEMBER 6,1988 PAGE 3 • recommendations,i t will be up to the Council to respond,although this may require public discussion and comment also. Councilwoman Perkins MOVED THAT ITEM 15 AND 20 BE MOVED UP BEFORE PUBLIC HEARINGS. Councilwoman Gardner seconded the motion. VOTE:Unanimous The motion carried. INTERGOVERNMENTAL AGREEMENT FOR KITCHEN EXPANSION AND RENOVATION OF THE SENIOR CENTER (Postponed Item)) )City Attorney David Alexander explained that there are two issues:who would have ownership of the property once the kitchen equipment is installed in the Senior Center;and how to work around the problem should Pinal/Gila Council for Senior Citizens retain ownership of the equipment.Mr.Alexander stated that he has been unable to work out a depreciation schedule with the organization,and the best solution is the purchase of the equipment at the appraised value at such time the City did cease it's senior meals program.He further stated that the organization cannot transfer ownership of the equipment as a result of a Federal Grant,with Catholic Social Services suggesting that if the City can find a place to store the old equipment,and i f the City did not wish to purchase the new equipment if the program was terminated,they would put the old equipment back into the Center. City Manager Bill Da Vee reiterated that the Senior Center is operating the program by catered meals presently, which is at a greater cost,which is why this expansion was proposed. Ms Lois Porter,10925 E.Broadway, Apache Junction,addressed the Council regarding the concern over the meal program for the year,and stated that if the kitchen is expanded the program •will feed twice as many senior citizens. Councilwoman Perkins MOVED THAT THE AGREEMENT BETWEEN THE CITY OF APACHE JUNCTION AND PINAL-GILA COUNCIL FOR SENIOR CITIZENS FOR THE EQUIPMENT AND REMODEL OF THE APACHE JUNCTION COMMUNITY -SENIOR CENTER BE APPROVED. I FURTHER MOVE THAT NOTICE BE GIVEN THAT ANY CONTINUED FUNDING OF CURRENT COMMUNITY -SENIOR CENTER ACTIVITIES FOR THE NEXT FISCAL YEAR IS CONTINGENT UPON VOTER APPROVAL OF THE BUDGETARY EXPENDITURE LIMITATION ELECTION TO BE HELD IN MARCH 1989. REGULAR MEETING OF THE CITY COUNCIL SEPTEMBER 6,1988 PAGE 4 • Councilwoman Gardner seconded the motion. VOTE:In Favor:Councilwoman Gardner,Councilwoman Perkins,Councilman Burgess Councilman Connolly,Mayor Hill Opposed:Vice Mayor Bluntschly The motion carried. CONTRACT FOR SERVICES WITH COMMUNITY FOUNDATION FOR FISCAL YEAR 1988-89 )City Manager Bill Da Vee stated that the Council -Staff subcommittee has been discussing this topic,hoping to be able to come to grips with some of the uncertainties about how the role of the Foundation may be changing,particularly with how a local United Way effort might be put together.Mr.Da Vee also explained that the subcommittee may be able to come to a concensus on the contract relationship,and stated that there are two contract alternatives,further outlining those. Mr.Ray Johnson,690 N.Main Drive, Apache Junction,President of the Community Foundation,reviewed the history of the organization,stated that the Foundation had 190 contacts in August,and explained that there is a large need for assistance in the community. Reverend Jon Ierley,532 N. Thunderbird Drive,Apache Junction,thanked Assistant to the City Manager George Hoffman for his assistance,stated that the primary expenditure has been assistance of those in need of help,including the screening of requests for funds from the City from other human service agencies,and stated that there are some positive changes in the contract alternatives.Reverend Ierley commented that he is in favor of the new services mentioned,that the concern of the Foundation members is that the organization is in transition working to improve the services in the community,and that the United Way concept will be the best alternative for all and would like to have the time to do that,but that an Executive Director is necessary. Vice Mayor Bluntschly asked Mr.Da Vee where the $4,400 for the Dial -A -Ride program went,as $5,000 was given and only $600 used. Mr.Da Vee replied that the Foundation did some work in setting up the process and suggesting how the screening would take place by suggesting rules,and billed the City for $600, but that the remaining portion remains in the City Treasury and was not disbursed as the project did not go to completion. Councilwoman Gardner stated that as there are several conflicts and unanswered questions,this should be postponed for further discussion. REGULAR MEETING OF THE CITY COUNCIL SEPTEMBER 6,1988 PAGE 5 Councilwoman Gardner MOVED THAT THE COMMUNITY FOUNDATION CONTRACT BE POSTPONED UNTIL SEPTEMBER 15,1988,AND THAT THERE BE AN EXECUTIVE SESSION,WORK SESSION,AND SPECIAL MEETING AT 6:00 P.M., AND THAT THE COMMUNITY FOUNDATION BE ASKED TO CHECK WITH THE CITY CLERK FOR ANY FURTHER DOCUMENT THAT IS NECESSARY,TO BE TURNED IN PRIOR TO THAT DATE. Councilwoman Perkins seconded the motion. VOTE:Unanimous The motion carried. PUBLIC HEARINGS APPLICATION FOR SERIES 10 LIQUOR LICENSE,4 SONS FOOD STORES )Mayor Hill asked if the applicant or spokesperson would like to address the Council.The applicant was not present. Mayor Hill asked i f there was anyone who wished to speak in favor of or in opposition to the application.There being no one wishing to address the Council,Mayor Hill closed the hearing to the public. Vice Mayor Bluntschly MOVED THAT THE APPLICATION SUBMITTED BY MR.MERVIN BRO OF BRO RETAIL ENTERPRISES,INC.,FOR 4 SONS FOOD STORES,FOR A SERIES 10 LIQUOR LICENSE,BE RECOMMENDED FOR APPROVAL TO THE STATE DEPARTMENT OF LIQUOR LICENSES AND CONTROL. Councilwoman Gardner seconded the motion. Councilwoman Gardner commented that the store is very lovely. VOTE:Unanimous The motion carried. PROPOSED ORDINANCE NO.644, P7-21-88,KOVACH )Mr.Bob Dunn,Assistant Planner, briefed the Council on the request for rezoning of a 1.25 acre parcel,located on the southwest corner of West Roundup and Gold Drive,from General Rural to REGULAR MEETING OF THE CITY COUNCIL SEPTEMBER 6,1988 PAGE 6 Single Family Residence Zone,with a General Plan designation of medium density zoning with mobile home overlay,and further stated that staff and the Planning and Zoning Commission recommend approval with the stipulation that rights -of -way be dedicated. Councilwoman Perkins stated that this is a land mark for Apache Junction concerning the Horseman's Association. Mayor Hill asked if the applicant would like to speak. Ms Glenna Crockett,1547 W.Roundup, Apache Junction,resident of 10 years,and would like to split this land to help out her parents. Mayor Hill asked i f there was anyone who wished to speak in favor of or in opposition to the application.There being no one wishing to address the Council,Mayor Hill closed the hearing to the public.- Councilwoman Gardner MOVED THAT ORDINANCE NO.644 BE READ BY TITLE ONLY,AND THE READING OF THE ENTIRE ORDINANCE BE WAIVED. Vice Mayor Bluntschly seconded the motion. VOTE:Unanimous The motion carried. City Clerk Kathleen Connelly read as follows: ORDINANCE NO.644,AN ORDINANCE OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA,AMENDING THE APACHE JUNCTION,ARIZONA,ZONING ORDINANCE,BY AMENDING THE ZONING DISTRICT MAP, CITY OF APACHE JUNCTION,ARIZONA,CHANGING THE ZONING DISTRICT CLASSIFICATION IN REZONING CASE PZ-21-88 FROM GR GENERAL RURAL TO CR-2(MH)SINGLE FAMILY RESIDENCE ZONE;REPEALING ANY CONFLICTING PROVISIONS;AND PROVIDING FOR SEVERABILITY. Councilwoman Gardner MOVED THAT ORDINANCE NO.644,AS READ BY THE CITY CLERK,BE APPROVED AND ADOPTED. motion. VOTE:Unanimous The motion carried. REGULAR MEETING OF THE CITY COUNCIL SEPTEMBER 6,1988 PAGE 7 Vice Mayor Bluntschly seconded the im PROPOSED ORDINANCE NO.646,POLICY CHANGE FOR SEMI -AUTOMATIC HANDGUNS )Director of Public Safety Bill McDaniel explained that this request amends the policy authorizing the use of semi -automatic weapons,as many other law enforcement agencies are carrying these guns due to the fact that there is a current trend by criminals to utilize automatic and semi -automatic weapons. Mayor Hill asked i f there was anyone who wished to speak in favor of or in opposition to the ordinance.There being no one wishing to address the Council,Mayor Hill closed the hearing to the public. Vice Mayor Bluntschly asked the City Attorney i f i t would be proper to read this Ordinance with the emergency clause, to allow the purchase of these weapons immediately. City Attorney David Alexander replied that this Ordinance was not advertised with the emergency clause. Vice Mayor Bluntschly MOVED THAT ORDINANCE NO.646 BE READ BY TITLE ONLY AND THE READING OF THE ENTIRE ORDINANCE BE WAIVED. Councilman Connolly seconded the motion. VOTE:Unanimous The motion carried. City Clerk Kathleen Connelly read as follows: ORDINANCE NO.646,AN ORDINANCE OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA,AMENDING THE CITY OF APACHE JUNCTION POLICY POLICY AND PROCEDURES BY REVISING SECTION 5.87 AUTHORIZED ON DUTY FIREARMS;REPEALING ANY CONFLICTING PROVISIONS;AND PROVIDING FOR SEVERABILITY. Vice Mayor Bluntschly MOVED THAT ORDINANCE NO.646,AS READ BY THE CITY CLERK,BE APPROVED AND ADOPTED. Councilman Connolly seconded the motion. Councilman Burgess asked how much a .357 and a semi -automatic cost,and asked i f the City buys the .357's. Director of Public Safety Bill McDaniel replied that a .357 cost around $300,which the City does buy,but if a REGULAR MEETING OF THE CITY COUNCIL SEPTEMBER 6,1988 PAGE 8 new officer wants a sem-automatic,the officer will have to buy those at a cost of around $400. VOTE:Unanimous The motion carried. PROPOSED ORDINANCE NO.647,SWAP MEET PROPRIETOR RESPONSIBILITIES (With the Emergency Clause)) )City Clerk Kathleen Connelly explained that on August 2nd a Swap Meet Vendor Ordinance was adopted by the Council,and as part of that motion direction was given to review the City Code and to prepare an Ordinance for the amendment of reporting and depositing with the City any business license deposits and records maintained by the Proprietor for vendors,and that i t is the responsibility of the Swap Meet Proprietor to ensure that all vendors apply for a business license. Mayor Hill asked i f there was anyone who wished to speak in favor of or in opposition to the Ordinance.There being no one wishing to address the Council,Mayor Hill closed the hearing to the public. Councilwoman Gardner MOVED THAT ORDINANCE NO.647 BE READ BY TITLE ONLY WITH THE EMERGENCY CLAUSE,AND THE READING OF THE ENTIRE ORDINANCE BE WAIVED. Vice Mayor Bluntschly seconded the motion. VOTE:Unanimous The motion carried. City Clerk Kathleen Connelly read as follows: ORDINANCE NO.647,AN ORDINANCE OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA,AMENDING THE APACHE JUNCTION CITY CODE,CHAPTER 8 BUSINESS,ARTICLE 8-6 SWAP MEET OPERATIONS, SECTION 8-6-2 UNLAWFUL PRACTICES OF SWAP MEET PROPRIETOR,PERTAINING TO THE DEPOSIT OF LICENSE FEES AND THE MAINTAINING OF VENDOR RECORDS;REPEALING ANY CONFLICTING PROVISIONS;PROVIDING FOR SEVERABILITY;PROVIDING FOR PENALTIES;AND DECLARING AN EMERGENCY. Councilwoman Gardner MOVED THAT ORDINANCE NO.647,AS READ BY THE CITY CLERK,BE APPROVED AND ADOPTED. REGULAR MEETING OF THE CITY COUNCIL SEPTEMBER 6,1988 PAGE 9 ii Vice Mayor Bluntschly seconded the motion. VOTE:Unanimous The motion carried. PROPOSED ORDINANCE NO.648,PLANNING AND ZONING COMMISSION QUORUM REQUIREMENTS (With the Emergency Clause) )City Clerk Kathleen Connelly stated that this Ordinance amends the City Code correcting the number of members required for a quorum from five to four. Mayor Hill asked i f there was anyone who wished to speak in favor of or in opposition to the Ordinance.There being no one wishing to address the Council,Mayor Hill closed the hearing to the public.Vice Mayor Bluntschly MOVED THAT ORDINANCE NO.648,BE READ BY TITLE ONLY WITH THE EMERGENCY CLAUSE,AND THE READING OF THE ENTIRE ORDINANCE BE WAIVED. Councilwoman Perkins seconded the motion. VOTE:Unanimous The motion carried. City Clerk Kathleen Connelly read as follows: ORDINANCE NO.648,AN ORDINANCE OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA,AMENDING THE APACHE JUNCTION CITY CODE,CHAPTER 11 PLANNING AND ZONING COMMISSION,SECTION 11-1-6 VOTING;REPEALING ANY CONFLICTING PROVISIONS;PROVIDING FOR SEVERABILITY; AND DECLARING AN EMERGENCY. Vice Mayor Bluntschly MOVED THAT ORDINANCE NO.648,AS READ BY THE CITY CLERK,BE APPROVED AND ADOPTED. motion. VOTE:Unanimous The motion carried. PROPOSED ANNEXATION,AN -1-88,SECTIONS 4, 5,AND STATE-OWNED PORTION OF SECTION 6, REGULAR MEETING OF THE CITY COUNCIL SEPTEMBER 6,1988 PAGE 10 Councilwoman Perkins seconded the TOWNSHIP 1 SOUTH,RANGE 8 EAST ) )Director of Planning Chuck Newcomer stated that with any proposed annexation i t is required by State Statutes to hold a public hearing,and also to obtain a petition filed with Pinal County Recorder,and with this particular annexation there is approximately 723 acres south of the current City limits containing both the Pinal County Landfill and the City's new Public Works/Animal Control Facility.Mr.Newcomer further stated that the properties are all State Trust properties,which the City did obtain permission to annex,and the other valuations will be the result of utility company installations in that area,and U.S.West is the only company we have received response from presently,and that State Law also requires that the City obtain petition signatures from these utility companies prior to bringing an ordinance for annexation back to the Council. Mayor Hill asked i f there was anyone who wished to speak in favor of or in opposition to the proposed annexation. There being no one wishing to address the Council,Mayor Hill closed the hearing to the public. Mayor Hill recessed the meeting at 8:27 p.m. Mayor Hill reconvened the meeting at 8:45 p.m. NEW BUSINESS HOME RULE OPTION CONTINGENCY PLAN ) )City Manager Bill Da Vee addressed the Council explained that there are alternatives in terms of how the City would rebuild its budget to meet the expenditure limitation that was approved by the State,and briefly reviewed the expenditure limitation formula and definition. Mr.Da Vee stated that the three alternatives include:an across-the-board one- third cut in each department budget,elimination of services considered to be less essential to the public health,safety,or welfare,and contracting a major essential service to another governmental agency. Mr.Da Vee stated that there are several iniquities in the amounts of expenditure limitations for other communities compared to ours,as the formula does not bode well for those growth communities such as Apache Junction,and four years ago the City received voter approval to use the Home Rule Option.Mr.Da Vee further stated that there are other options under the law,one being to change the base year with the same process for a one-time voter approval,and another is to get voter approval for specific projects,but recommended the Home Rule Option as the best alternative. Mr.Da Vee explained that the purpose of a contingency plan is to tell the people in the community how we will address the problem of cutting 2.8 million dollars out of the budget,and what REGULAR MEETING OF THE CITY COUNCIL SEPTEMBER 6,1988 PAGE 11 • services will be affected,and specifically named some of those,and stated that each department is preparing a contingency plan to be reviewed by a subcommittee to include citizen members. Vice Mayor Bluntschly asked i f i t would be viable to consider changing our base year at the same time,or would that preclude using Home Rule Option again in future years. Mr.Da Vee replied that we can only do one or the other,but that i t may be viable to change the base year in the second year,and may not preclude the other but i t would be confusing to the public,and that this same problem is shared by any other growth communities, such as Chandler and Gilbert. Councilwoman Gardner MOVED THAT DIRECTION BE GIVEN THE CITY MANAGER TO PROCEED WITH THE PROGRAM FOR AN EXPENDITURE LIMITATION CONTINGENCY PLAN AS OUTLINED IN HIS MEMO DATED AUGUST 30, 1988. Vice Mayor Bluntschly seconded the motion. Vice Mayor Bluntschly requested that the option of changing the base year be explored. VOTE:Unanimous The motion carried. AUTHORIZATION TO NEGOTIATE INTERGOVERNMENTAL AGREEMENT WITH PINAL COUNTY HOUSING AUTHORITY FOR RENTAL HOUSING REHABILITATION PROGRAM ASSISTANCE ) )City Manager Bill Da Vee stated that the City has received a Community Development Block Grant,which makes the City eligible for funding that's possible to rehabilitate rental units,and is an opportunity to consider contracting with the existing Housing Authority as staff that would process and oversee rental rehabilitation.Mr.Da Vee stated that the funding will be approximately $90,000,and requested Council authorization to proceed with putting together an Intergovernmental Agreement with the Housing Authority. Vice Mayor Bluntschly MOVED THAT AUTHORIZATION BE GIVEN THE CITY MANAGER TO NEGOIATE AN INTERGOVERNMENTAL AGREEMENT WITH THE PINAL COUNTY HOUSING AUTHORITY FOR INSPECTIONS AND OTHER ADMINISTRATIVE SERVICES FOR RENTAL HOUSING REHABILITATION. motion. REGULAR MEETING OF THE CITY COUNCIL SEPTEMBER 6,1988 PAGE 12 Councilwoman Gardner seconded the s VOTE:Unanimous The motion carried. INTERGOVERNMENTAL AGREEMENT WITH PINAL COUNTY FOR FIRE PROTECTION SERVICES )City Attorney David Alexander explained that this previously discussed at the work session,and the only additional information is that i f action on this Agreement is delayed,i t may be questionable whether we have fire protection even though there is a "gentleman's agreement",and recommended that even though this contract is not entirely beneficial to the City that we enter into the contract and ask the City Manager to include the letter submitted to the Council as part of the Agreement. Councilman Connolly asked i f this may be further negotiated later. Mr.Alexander stated that this is at a cost of $700 per year,and that the City may further negotiate,but that this agreement is based on those used by all Fire Districts on the advise of Pinal County Attorney's office. Councilwoman Gardner asked i f the Public Works Building will have fire protection by direct line. Mr.Alexander replied that a call would have to be made to the Fire Department,there is not an existing "direct line". Vice Mayor Bluntschly asked i f the only cost is $700 per year,and not any per hour cost. Mr.Alexander replied that that is correct. Councilwoman Gardner MOVED THAT THE INTERGOVERNMENTAL AGREEMENT WITH PINAL COUNTY BE APPROVED FOR FIRE PROTECTION SERVICES,AND AUTHORIZATION BE GIVEN THE CITY MANAGER AND CITY ATTORNEY TO SEND TO THE FIRE PROTECTION DISTRICT A REQUEST FOR ANNEXATION. Councilwoman Perkins seconded the motion. VOTE:Unanimous The motion carried. PROPOSED INTERZONE TELEPHONE CHARGES )City Manager Bill Da Vee stated that REGULAR MEETING OF THE CITY COUNCIL SEPTEMBER 6,1988 PAGE 13 the Economic Development Specialist John Schoeph has researched the Corporation Commission's policy on rate changes,and that the Council previously responded to rate charges,and in checking the Commission and the impact of the rates, Mr.Schoeph is suggesting that the City may want to be a little more aggressive in opposition to the rates.Mr.Da Vee suggested that authorization be given to formally intervene on the issue with the Corporation Commission. Economic Development Specialist John Schoeph explained that the attorney for the Corporation Commission,Steve Glazier has indicated that the only way for the City to be an official party to this proceedings,is to file a request for intervention,and than would be advised of all hearings,and proceedings,and further explained the different phases of the process. Councilwoman Gardner asked i f the individuals involved are filing,or is East Mesa. Mr.Schoeph replied that the East Mesa group already has filed,and Mrs.Capps is a local citizen who has circulated petitions. Councilman Connolly MOVED THAT AUTHORIZATION BE GIVEN THE CITY MANAGER AND ECONOMIC DEVELOPMENT SPECIALIST FOR FORMAL INTERVENTION ON THE ISSUE OF INTERZONE TELEPHONE CHARGES WITH THE ARIZONA CORPORATION COMMISSION. Vice Mayor Bluntschly seconded the motion. VOTE:Unanimous The motion carried. RATIFICATION OF PRELIMINARY CONTRACT WITH APACHE JUNCTION CHAMBER OF COMMERCE (Fiscal Year 1988-89,First Quarter)) )Mr.Da Vee stated that Council -staff subcommittee has worked on a contract with the Chamber of Commerce,which will take some time for a contract that is agreeable to both parties,but that the Chamber has submitted a request for the amount of $3,458.34 to meet current obligations,and recognizing the urgency,consented to attempt to process the request within confines of the ordinances which apply.Mr.Da Vee further stated that produced for Council consideration is a contract which was posted in the requested amount,and which covers the two month period specified,and requested ratification of this action. Councilwoman Gardner MOVED THAT THE FIRST QUARTER CONTRACT FOR PROMOTIONAL AND TOURIST INFORMATION CENTER SERVICES BE AWARDED TO THE CHAMBER OF COMMERCE IN THE AMOUNT OF $3,458.34. REGULAR MEETING OF THE CITY COUNCIL SEPTEMBER 6,1988 PAGE 14 • I FURTHER MOVE THAT NOTICE BE GIVEN THAT ANY CONTINUED FUNDING OF PROMOTIONAL AND TOURISM -RELATED SERVICES FOR THE NEXT FISCAL YEAR IS CONTINGENT UPON VOTER APPROVAL OF THE BUDGETARY EXPENDITURE LIMITATION ELECTION TO BE HELD IN MARCH 1989. Vice Mayor Bluntschly seconded the motion. Vice Mayor Bluntschly asked who initiated the "Information Center",the City or the Chamber of Commerce. Mr.Da Vee replied that the Chamber of Commerce communicated to the City the desire to apply for the Information Center,which is assisted by the State with required services to the public stipulated,and that there does appear to be a lot of traffic and is economically beneficial to have this Center open during the summer. Vice Mayor Bluntschly asked what criteria was.utilized to establish that 75% of this budget would be absorbed by the City. Mr.Da Vee stated that the 75%is an assessment of how much of the Chamber walk-in traffic utilizes the Information Center. Vice Mayor Bluntschly asked i f there is documentation to support that? Mr.Da Vee answered that he has no documentation,perhaps Mr.Hilgendorf,Business Manager of the Chamber of Commerce does,and that this "mini -contract"is offered for the two month period only. City Clerk Kathleen Connelly asked the City Attorney i f this contract will make any commitment in regards to any subsequent agreements. City Attorney David Alexander replied that no,this only applies to the mentioned two months,and any subsequent agreements would have to comply with Ordinance No.631 and that the Chamber should be advised that this is a one-time instance of coming to the Council for emergency funds.Mr.Alexander stated that the only reason this contract is suggested is that i t is under $5,000,and is necessary to get the one year contract into place. VOTE:Unanimous The motion carried. REGULAR MEETING OF THE CITY COUNCIL SEPTEMBER 6,1988 PAGE 15 • I COUNCIL DIRECTION TO STAFF ON PROPOSED LEGISLATION OR ACTION: 1.Implementation of a Business Recognition/Appreciation Program 2.Public Record Fees and Procedures Councilman Burgess stated that a new development and beautification appreciation program is what he wished to implement,with a certificate or plaque to present. City Clerk Kathleen Connelly stated that recently there have been a couple of instances for a considerable amount of staff time has been taken to research City records,back to 1983,time of the City Clerk and City Attorney,and there is not a current fee to reimburse the City for that time.Ms Connelly explained that the State Attorney General's office allows cities to implement a fee schedule to reimburse the City for retrieval of records,and requested authorization to research what these fees could be. Councilman Burgess MOVED THAT DIRECTION BE GIVEN TO THE CITY MANAGER TO IMPLEMENT A NEW DEVELOPMENT RECOGNITION PROGRAM TO INCLUDE THE FOLLOWING PROCEDURE:A CERTIFICATE OF BEAUTIFICATION TO ANY NEW DEVELOPMENT WITHIN THE CITY LIMITS. AND I MOVE THAT DIRECTION BE GIVEN TO THE CITY MANAGER AND CITY CLERK TO RESEARCH THE EXISTING CITY FEE SCHEDULE AND PROCEDURES FOR REPRODUCTION OF PUBLIC RECORDS; AND THAT THIS INFORMATION BE RETURNED FOR COUNCIL REVIEW AND CONSIDERATION AT LATER DATE. Councilwoman Gardner seconded the motion. Vice Mayor Bluntschly asked that the City Attorney be included in the implementation of a proposed fee schedule and make sure that i t covers the entire cost. Councilman Burgess and Councilwoman Gardner agreed to include Vice Mayor Bluntschly's comments into the motion. VOTE:Unanimous The motion carried. SELECTION OF MEETING DATES,TIMES,LOCATIONS AND PURPOSES: EXECUTIVE SESSION,WORK SESSION,SEPTEMBER 19,1988 EXECUTIVE SESSION,WORK SESSION,SEPTEMBER 20,1988 REGULAR MEETING OF THE CITY COUNCIL SEPTEMBER 6,1988 PAGE 16 ii Vice Mayor Bluntschly asked that the Council keep in mind the Work Session pertaining to the Sign Code,set for September 19,1988,and recommended that only the Sign Code amendments and those regular agenda items that are necessary on the agenda. City Clerk Kathleen Connelly added that the Sign Code Work Session begins at 6:00 p.m.,and the regular Work Session will begin at 7:00 p.m.,i f there is time. Vice Mayor Bluntschly MOVED THAT AN EXECUTIVE SESSION BE HELD AT 6:00 P.M.,AND A WORK SESSION AT 7:00 P.M.,ON SEPTEMBER 19,1988,IN THE CITY COUNCIL CHAMBERS; AND THAT AN EXECUTIVE SESSION AND A WORK SESSION BE HELD AT 6:00 P.M.,ON SEPTEMBER 20,1988,IN THE CITY COUNCIL CHAMBERS. Councilwoman Gardner seconded the motion. City Clerk Kathleen Connelly asked if the work session on September 19,1988,was to be limited to Sign Code and Regular Meeting agenda items. Vice Mayor Bluntschly confirmed this,unless i t is something that has to be discussed. VOTE:Unanimous The motion carried. INFORMATION AND REPORTS (COUNCIL LIAISON REPORTS) Mayor Hill commented that the speaker under "Call to the Public"has a vendetta against the City,and that person feels he should be paid for the right-of-way,in order to pave the street,but yet he drives on everyone elses right-of-way for free. Councilman Burgess stated that a citizen called him complaining about a wash being filled with dirt,and that staff worked overtime to solve the problem,and commended staff for doing so. Vice Mayor Bluntschly announced that recently the City of Apache Junction became the recipient of four ATM motorcycles,courtesy of Honda donated to the Police Department,to assist in the control of BLM lands. Director of Public Safety Bill McDaniel stated that Honda is training the Officers in the safety of those ATM's. REGULAR MEETING OF THE CITY COUNCIL SEPTEMBER 6,1988 PAGE 17 ADJOURNMENT )There being no further business to discuss,Mayor Hill adjourned the meeting at 9:55 p.m. *Consent Agenda Items are as follows: *1.Acceptance of the Regular Meeting Agenda *2.Acceptance of Minutes from the Regular Meeting of July 5,1988 *3.Acceptance of Minutes from the Special Meeting of July 14,1988 *4.Acceptance of Minutes from the Special Meeting of July 18,1988 *5.Acceptance of Minutes from the Special Meeting of August 1,1988 *6.Acceptance of Minutes from the Regular Meeting of August 2,1988 *7.Council Direction -Authorization for $1,000 prize money to be used to complete Action Arizona projects. *8.Appointments to the Economic Opportunities Action Team ACCEPTED THIS 20TH DAY OF SEPTEMBER ,1988,BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA. SIGNED AND ATTESTED TO THIS 28TH DAY OF SEPTEMBER ,1988. •ft. Ist/T0 -7 OR AN S.HILL Mayor ATTEST: KATHLEEN CONNELLY City Clerk REGULAR MEETING OF THE CITY COUNCIL SEPTEMBER 6,1988 PAGE 18