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HomeMy WebLinkAbout1988-11-01 City Council Regular MinutesCITY COUNCIL REGULAR MEETING NOVEMBER 1,1988 The regular meeting of the City Council of the City of Apache Junction, Arizona,was held on November 1,1988,at the Apache Junction City Council Chambers pursuant to the notice required by law. CALL TO ORDER Mayor Hill called the meeting to order at 7:00 p.m. INVOCATION Councilwoman Gardner gave the Invocation. PLEDGE OF ALLEGIANCE Councilman Connolly led the Pledge of Allegiance. ROLL CALL Councilmen Present:Councilman Burgess Councilman Connolly Councilman Damiano Councilwoman Gardner Councilwoman Perkins Vice Mayor Bluntschly Councilman Absent:Mayor Hill (ill) Staff Present: Others Present: City Manager Bill Da Vee City Clerk Kathleen Connelly City Attorney David Alexander Assistant to the City Manager George Hoffman Deputy City Clerk Lori Zmayefski Director of Public Safety Bill McDaniel Director of Planning Chuck Newcomer Director of Community Services Jeff Bell Director of Public Works Rich Broman Assistant Planner Bob Dunn Economic Development Specialist John Schoeph Mr.Jim Swanson 5274 E.2nd Avenue Apache Junction,Arizona REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 1,1988 PAGE 1 Ms Dale Howarth 444 S.97th Place Apache Junction,Arizona ACCEPTANCE OF CONSENT AGENDA ) )Councilwoman Gardner MOVED THAT CONSENT AGENDA ITEM NOS.1 -7 BE ACCEPTED AS PRESENTED; AND THAT THE AUTHORIZATION BE GIVEN THE DIRECTOR OF COMMUNITY SERVICES,THROUGH THE CITY MANAGER,TO ENTER INTO AGREEMENTS AS PRESENTED WITH HENRY HAWS AND ASSOCIATES,INC.,FOR PARK DESIGN SERVICES IN THE FOLLOWING AMOUNTS: LITTLE LEAGUE FIELD IN THE AMOUNT OF $17,400.00 PROSPECTOR PARK PHASE III IN THE AMOUNT OF $34,525.00 AND THAT RESOLUTION NO.88-33,AUTHORIZING THE SUBMISSION OF AN APPLICATION FFOR AN FY 1989 FEDERAL GRANT UNDER THE LIBRARY LITERACY PROGRAM,INCLUDING ALL UNDERSTANDINGS,ASSURANCES,AND CERTIFICATIONS CONTAINED THEREIN,BE APPROVED AND ADOPTED; AND THAT ITEM 9 AND 13 BE POSTPONED UNTIL NOVEMBER 15,1988,AT THE REQUEST OF THE APPLICANT,AND THAT ITEM NO.16C BE TABLED INDEFINITELY. Councilman Burgess seconded the motion. VOTE:Unanimous (except Councilman Damiano abstained on Item No.4,as he was not present) The motion carried. Introduction of Distinguished Visitors and Guests Vice Mayor Bluntschly welcomed everyone to the meeting,and urged the public to become involved with the community. AWARDS,PRESENTATIONS AND COMMUNICATIONS Vice Mayor Bluntschly presented Certificates of Appreciation to former members of the Planning and Zoning Commission,Midge Conway and Elva Davies,for dedicated service to the City. Vice Mayor Bluntschly presented Certificates of Appreciation to members of the Chamber of Commerce for serving on the Sign Code Task Force,which was a long process:Sandy Smith,Herb Jordan,John Niebling,Keith Stachar,Gil Verley,Bob Milbrat,and Kermit Bressner. REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 1,1988 PAGE 2 Councilwoman Gardner stated that Ms Pat Sabo,reporter for the Phoenix Gazette,has been very faithful in attending meetings and reporting the happening in Apache Junction and is now retiring.Councilwoman Gardner expressed appreciation to Ms Sabo for dedicated service. Vice Mayor Bluntschly added that Ms Sabo is one of the most dedicated reporters in covering Apache Junction,and that her efforts are appreciated. Councilwoman Perkins stated that Ms Sabo's coverage of Apache Junction has always been in a positive manner,which is appreciated. Director of Community Services Jeff Bell presented Mr.Ed Barker with a plaque for the promotion and success of many community service programs. CALL TO THE PUBLIC Mr.Jim Swanson,5274 E.2nd Avenue,Apache Junction,addressed the Council pertaining to amendments to the Equine Ordinance,asking that the Horseman's Association be advised of any proposed amendments,and also spoke opposing a complaint made regarding a horse owner in Apache Junction. CITY MANAGER'S REPORT City Manager Bill Da Vee stated that the City has received a "Certificate of Occupancy"for the new Public Works Facility,that the Animal Control Department has moved into the new facility,and that both buildings and grounds will be ready for a Grand Opening during the 10th Anniversary Celebration this month. Mr.Da Vee reported that the signed petitions supporting the documentation for the proposed annexation adjacent to the southern limits have been received,and will proceed at Council direction,and further reported that brochures for the Lost Dutchman Monument have been received from Troy Art Galleries,to be used for contacts with those interested in purchasing the statuettes. Mr.Da Vee stated that following the selection of engineers and architects for future City projects,agreements were been mailed out and acceptance letters have been submitted,and that agreements for the Little League Field improvements and Prospector Park Phase III were drafted utilizing the process. PUBLIC HEARINGS APPLICATION FOR PERSON TRANSFER OF SERIES 6 LIQUOR LICENSE, FRIENDLY NEIGHBORHOOD TAVERN )Ms Dale Howarth,444 S.97th Place, Apache Junction,made herself available for questions of the Council. REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 1,1988 PAGE 3 Vice Mayor Bluntschly asked i f there was anyone who wished to speak in favor of or in opposition to the application. There being no one wishing to address the Council,Vice Mayor Bluntschly closed the hearing to the public. Councilman Burgess MOVED THAT THE APPLICATION FOR A PERSON TRANSFER OF A SERIES 6 LIQUOR LICENSE,SUBMITTED BY MS DALE HELEN HOWARTH,AGENT FOR THE FRIENDLY NEIGHBORHOOD TAVERN BE RECOMMENDED TO THE STATE DEPARTMENT OF LIQUOR LICENSES AND CONTROL FOR DENIAL FOR THE FOLLOWING REASON: THERE IS NOT ENOUGH PARKING FOR A BAR. Councilman Connolly seconded the motion. Councilman Burgess explained to the applicant that there is not enough parking,and there would be people parking along the street. Ms Howarth stated that the parking has been approved. Vice Mayor Bluntschly informed Ms Howarth that this is closed to the public at this time,and is Council discussion only. VOTE:Unanimous The motion carried. PROPOSED ORDINANCE NO.657,AMENDING CITY CODE ARTICLE 2-11 BY ESTABLISHING HEALTH AND HUMAN SERVICES COMMISSION (With the Emergency Clause)) )City Clerk Kathleen Connelly explained that this Ordinance appeared to the Council as No.617 several months ago,and proposes to establish a Health and Human Services Commission to be composed of seven members,with one of the duties being to determine the human service needs of the community and make recommendations to the Council on how these needs might be met,specifically on funding,as well as providing assistance in other areas directly related to human services.Ms Connelly further stated that a provision not contained in the Ordinance is a reference to the Commission actually reviewing submittals of the various agencies for compliance with Ordinance No.631,which appears later on the agenda as Ordinance No.659,and that Mr.Hoffman's recommendation is that the Commission be implemented but in the essence of time the immediate needs be delegated to a Staff Committee. REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 1,1988 PAGE 4 Assistant to the City Manager George Hoffman stated that the recommendation was not on whether the Council adopt the Commission or not,just that regardless of the decision,the short-term implications be considered. Ms Connelly stated that with the holiday season coming soon,there is a very pressing need,and i t will take some time to implement the Commission and organize them to the point of functioning. Councilman Burgess stated that those coming in with applications for funding now can be handled "in-house",but i f the Commission is not established could staff still do that. Mr.Hoffman replied that i t will be necessary for Council to give direction on how to handle immediate requests for funding. Mr.Da Vee stated that Council could elect a Council -Staff Subcommittee or assignments to staff to review these,but whether the Commission is formed or not is not critical,and that the purpose is to get the money out to those in need with some method of reviewing and recommending applications. Councilman Connolly asked i f Head Start is funded through the School System,so all employees of the School system would be excluded from serving on the Commission? Ms Connelly stated that Head Start is funded by the Federal Government,and has never applied for funds from the City. Vice Mayor Bluntschly asked i f there was anyone who wished to speak in favor of or in opposition to the Ordinance. There being no one wishing to address the Council,Vice Mayor Bluntschly closed the hearing to the public. Councilman Damiano MOVED THAT ORDINANCE NO.657 BE READ BY TITLE ONLY,WITH THE EMERGENCY CLAUSE,AND THE READING OF THE ENTIRE ORDINANCE BE WAIVED. Councilwoman Gardner seconded the motion. VOTE:Unanimous The motion carried. City Clerk Kathleen Connelly read as follows: REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 1,1988 PAGE 5 ORDINANCE NO.657,AN ORDINANCE OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA,AMENDING ARTICLE 2-11 OF THE APACHE JUNCTION CITY CODE;PROVIDING FOR CONFLICTING PROVISIONS;PROVIDING FOR SEVERABILITY;AND DECLARING AN EMERGENCY. Councilman Damiano MOVED THAT ORDINANCE NO.657,AS READ BY THE CITY CLERK,BE APPROVED AND ADOPTED AND I FURTHER MOVE THAT DURING TRANSITION PERIOD NEEDED TO SELECT MEMBERS TO THE COMMUNITY HEALTH COMMISSION,THAT THE CITY MANAGER BE GIVEN DIRECTION TO FORM A STAFF COMMITTEE TO CONSIDER APPLICATION FOR HUMAN SERVICES FUNDING,WHICH HAVE ALREADY BEEN RECEIVED BY THE CITY,AND TO FORWARD SUCH COMMITTEES RECOMMENDATION DIRECTLY TO THE CITY COUNCIL FOR CONSIDERATION. Councilwoman Gardner seconded the motion. Vice Mayor Bluntschly asked the City Attorney i f this motion is adequate. City Attorney David Alexander replied that i t is,but that during the discussion phase Mr.Hoffman may need to speak. Vice Mayor Bluntschly stated that the motion limits funds to those who have already submitted applications,which does not appear to be the intent of the Council. applications can be filed under this motion. that until the Commission is formed. be given. Councilman Burgess asked how long City Attorney David Alexander stated Councilman Burgess suggested a date City Clerk Kathleen Connelly stated that applications would be brought to the Council with recommendations,as they are submitted,but January 1st might be considered as there is January deadline in the Ordinance for those agencies applying for next year. Vice Mayor Bluntschly asked i f funds would begin to be distributed on January 1st. Ms Connelly stated that funds should be distributed prior to January. Councilman Burgess asked when can people apply for funds? REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 1,1988 PAGE 6 Ms Connelly replied that they can apply now. Mr.Hoffman stated that in terms of reviewing applications,i t would be best to have a deadline such as November 29th,rather than distribute the funds "piecemeal". Councilwoman Gardner asked i f 20 days would be a reasonable time for agencies to submit a request. Vice Mayor Bluntschly stated that most of the agencies that will make requests for funds,have already submitted those requests for this fiscal year,and are asking for more than is available, and i t will probably be up to the City Manager to scale those down. Councilwoman Perkins asked i f the entire amount of money will be given at this time. Vice Mayor Bluntschly stated that he has confidence in the City Manager distributing the funds appropriately. Mr.Hoffman asked i f staff will making a decision or a recommendation to the Council at to distribution. Vice Mayor Bluntschly replied that staff will make a recommendation. Councilman Burgess asked i f these funds are for direct services only. City Attorney David Alexander stated that Ordinance No.659 requires written contract and requires Council decision as to whether i t is for direct services or not. City Clerk Kathleen Connelly stated that i f requests for funding were received by November 18th,distribution of funds could be approved on December 6th. Councilman Damiano suggested a special Council meeting on November 21st to approve funding. Ms Connelly explained that there is a series of documentation required with the submittals that would have to be reviewed,and formal contracts drafted for the Council,all of which would take more time. City Manager Bill Da Vee stated that i t would be a matter of scaling contracts back to the available funding,which is one-half of the amount budgeted as requests have already been received to cover the other half. REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 1,1988 PAGE 7 Vice Mayor Bluntschly recessed the meeting at 7:52 p.m. Vice Mayor Bluntschly reconvened the meeting at 8:07 p.m. Councilman Damiano and Councilwoman Gardner withdrew the motion and second. Councilman Damiano MOVED THAT ORDINANCE NO.657,AS READ BY THE CITY CLERK BE APPROVED AND ADOPTED, AND I FURTHER MOVE THAT DURING THE TRANSITION PERIOD NEEDED TO SELECT MEMBERS TO THE COMMUNITY HEALTH COMMISSIONTHAT THE CITY MANAGER BE GIVEN DIRECTION TO FORM A STAFF COMMITTEE TO CONSIDER APPLICATIONS FOR HUMAN SERVICES FUNDING CURRENTLY FILED ORDINANCE RECEIVED DURING THE IMPLEMENTATION PERIOD;APPLICATION SUBMITTAL BY ORGANIZATIONS SHALL BE MADE PRIOR TO NOVEMBER 18,1988,AT 5:00 P.M.,AND THE CITY MANAGER SHALL FORWARD ALL FUNDING RECOMMENDATIONS TO THE CITY COUNCIL AT THE EARLIEST POSSIBLE DATE. Councilwoman Gardner seconded the motion. Councilwoman Perkins voiced her concern of the capability of fund disbursement ability of Commission members. Ms Connelly explained that this Ordinance does not contain language that would allow this board to make recommendations on funding,or to screen funding,those responsibilities would still lie with staff even after the existence of the board. Councilman Burgess commented that there is not a need for the board,and that this way of disbursement could have been done before now. Vice Mayor Bluntschly stated that in the near future demands are going to be placed on City government,pertaining to health and human services which will necessitate a Commission,along with a staff person in that area. Councilman Connolly stated that i t will be nearly impossible to find seven people to serve on this Commission that are not already involved in heath and human services,and would be creating an unnecessary layer in government. Councilwoman Gardner suggested at least giving i t a try,and in the meantime staff can handle the disbursement. Councilman Damiano stated that this has been discussed for quite some time and is being held back,and i f the Commission doesn't work the Council can just repeal it. REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 1,1988 PAGE 8 VOTE:In Favor:Councilman Damiano,Councilwoman Gardner, Vice Mayor Bluntschly Opposed:Councilman Connolly,Councilwoman Perkins,Councilman Burgess The motion failed. Councilman Burgess MOVED THAT ORDINANCE NO.657,AS READ BY THE CITY CLERK,BE DENIED. AND THAT DURING THE TRANSITION PERIOD NEEDED TO SELECT MEMBERS TO THE COMMUNITY HEALTH COMMISSION THAT THE CITY MANAGER BE GIVEN DIRECTION TO FORMER A STAFF COMMITTEE TO CONSIDER APPLICATIONS FOR HUMAN SERVICES FUNDING CURRENTLY FILED OR RECEIVED DURING THE IMPLEMENTATION PERIOD;APPLICATION SUBMITTAL BY ORGANIZATIONS SHALL BE MADE PRIOR TO NOVEMBER 18,1988,5:00 P.M.,AND THE CITY MANAGER SHALL FORWARD ALL FUNDING RECOMMENDATIONS TO THE CITY COUNCIL AT THE EARLIEST POSSIBLE DATE. Councilwoman Perkins seconded the motion. Vice Mayor Bluntschly stated for clarification purposes,that this referrs to two series of $30,000 each being funded,or should $60,000 be disbursed at once,as $30,000 would have gone to the health services conference with the Commission. Councilman Burgess added to the motion: THAT $30,000 BE INCLUDED TO FUND THE HEALTH SERVICES CONFERENCE. Councilwoman Perkins seconded the addition to the motion. Councilman Connolly asked i f $30,000 is to be disbursed right now,and $15,000 is coming out of the other $30,000 went to the Community Foundation for administrative cost,and $15,000 went out to the needy. Vice Mayor Bluntschly replied that the Community Foundation did not except that $30,000,as the City would not fund other than direct services,but went to the Conference and other expenses. VOTE:In Favor:Councilman Burgess,Councilwoman Perkins,Councilman Connolly, Councilwoman Gardner,Vice Mayor Bluntschly Opposed:Councilman Damiano REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 1,1988 PAGE 9 ADDENDUM TO NOVEMBER 1,1988,REGULAR MEETING MINUTES MOTION FOR ORDINANCE NO.657 ROY HUDSON,BOARD OF SUPERVISORS FOR PINAL COUNTY -DISTRICT TWO ART TOWER,BUREAU OF LAND MANAGEMENT EAST MARICOPA NATURAL RESOURCE CONSERVATION DISTRICT,AND OTHER OFFICIALS OR STAFF PERSONS AS APPROPRIATE. No.6 AND THAT THE PROPOSAL DATED JANUARY 27,1989,AND REVISED FEBRUARY 6,1989,BE APPROVED AS PRESENTED,BY DONOHUE AND ASSOCIATES,INC.-ROYDEN FOR PHASE ONE ENGINEERING SERVICES,AND THAT THE ACTING CITY MANAGER BE AUTHORIZED TO ENTER INTO CONTRACT IN ACCORDANCE WITH THE TERMS AND CONDITIONS IN THEIR LETTER DATED JANUARY 27,1989. No.7 I FURTHER MOVE THAT RESOLUTION NO.88-12,DECLARING ITS INTENTION TO PURCHASE ELECTRICITY,WHICH INCLUDES A CHARGE FOR THE USE OF LIGHTING FACILITIES,FOR STREET LIGHTS WITHIN AN AREA DESCRIBED AS SUPERSTITION MEADOWS,A SUBDIVISION AS RECORDED IN CABINET B SLIDE 22,PINAL COUNTY RECORDER,ARIZONA,ALL WITHIN THE CITY LIMITS OF APACHE JUNCTION,PINAL COUNTY,ARIZONA,PURSUANT TO A.R.S.48-616 AND 48-617 DECLARING THE PURCHASE OF ELECTRICITY TO BE OF MORE THAN LOCAL OR ORDINARY PUBLIC BENEFIT,AND THAT THE COST OF SAID ELECTRICITY SHALL BE ASSESSED ON A CERTAIN DISTRICT,BE APPROVED AND ADOPTED; No.8 AND THAT MAURICE METZER AND H.BEVAN WALTON BE APPOINTED TO THE APACHE JUNCTION INDUSTRIAL DEVELOPMENT AUTHORITY BOARD OF DIRECTORS FOR SIX -YEAR TERMS TO EXPIRE MARCH 18,1995; No.9 AND THAT ILENE TAYLOR AND LOWELL ARNOLD BE APPOINTED TO THE PERSONNEL ADVISORY BOARD,SAID TERMS TO EXPIRE JUNE 30,1989,AND JUNE 30,1990. No.10 I FURTHER MOVE THAT AUTHORIZATION BE GIVEN TO THE POLICE DEPARTMENT,THROUGH THE ACTING CITY MANAGER,TO GO TO BID FOR A DISK PACKAGE UPGRADE FOR THE POLICE DEPARTMENT COMPUTER SYSTEM AND THAT,IF AWARDED,CONTINGENCY :FUNDS BE USED TO PURCHASE THE NECESSARY UPGRADE; No.11 AND THAT THE MINUTES OF THE MEETING OF NOVEMBER 1,1988,BE AMENDED TO READ AS FOLLOWS: "COUNCILMAN BURGESS MOVED THAT ORDINANCE NO.657,AS READ BY THE CITY CLERK,BE DENIED;AND THAT THE CITY MANAGER BE GIVEN THE DIRECTION TO FORM A STAFF COMMITTEE TO CONSIDER APPLICATIONS FOR HUMAN SERVICES FUNDING CURRENTLY FILED REGULAR MEETING OF THE CITY COUNCIL FEBURARY 21,1989 PAGE 3 AND THAT APPLICATION BE SUBMITTED BY OTHER ORGANIZATIONS SHALL BE MADE PRIOR TO NOVEMBER 18,1988,5:00 P.M.,AND THAT THE CITY MANAGER SHALL FORWARD ALL FUNDING RECOMMENDATIONS TO THE CITY COUNCIL AT THE EARLIEST POSSIBLE DATE." AND THAT THE ADDITION TO THE MOTION BE AMENDED TO READ:"THAT PART OF THE $30,000 BE INCLUDED TO FUND THE HEALTH SERVICES CONFERENCE." No.12 I FURTHER MOVE THAT AUTHORIZATION BE GIVEN TO THE DIRECTOR OF COMMUNITY SERVICES,THROUGH THE CITY MANAGER,TO PROCEED WITH THE STEPS NECESSARY TO SOLICIT BIDS FOR THE REPAIR OF THE SHUFFLE BOARD COURTS.I FURTHER MOVE THAT THE CITY ATTORNEY CONTINUE WITH THE LEGAL STEPS NECESSARY TO RESOLVE THE LIABILITY AND RESPONSIBILITY ISSUES BETWEEN ALL PARTIES INVOLVED WITH THE INTENT THAT THE CITY RECOUP THE COST OF THE REPAIRS; No.13 AND THAT THE CLAIM SUBMITTED AGAINST THE CITY OF APACHE JUNCTION ON BEHALF OF MATTHEW LAllELL,BE REJECTED. Vice Mayor Damiano seconded the motion. VOTE:In Favor:Unanimous (except for Councilman Cox and Councilman Vehon abstaining on items occuring prior to January 17,1989 -Item Nos.2,3) The motion carried. Introduction of Distinguished Visitors and Guests None. AWARDS,PRESENTATIONS AND COMMUNICATIONS Mayor Hill presented a Certificate of Appreciation to Mr.Jim Pfeifer for service to the community as a Planning and Zoning Commissioner. Director of Public Works Rich Broman explained that the Phase I I of the Superstition Freeway is presently at the construction meeting stage,and that the information relevant to that project will be updated by the Area Engineer. Area State Engineer Ron Williams addressed the Council stating that the bid for Phase I I of the project was approved for $6 million dollars less than the estimate,And also were able to save about $3 million dollars through a cooperative agreement with the Bureau of Reclamation,and for that some of the REGULAR MEETING OF THE CITY COUNCIL FEBURARY 21,1989 PAGE 4 The motion carried. PROPOSED ORDINANCE NO.658,AMENDING CHAPTER 8,ANNUAL RENEWAL FEES FOR BUSINESS LICENSES ) )Councilwoman Gardner MOVED THAT ORDINANCE NO.658 BE POSTPONED UNTIL NOVEMBER 15,1988. Councilman Damiano seconded the motion. ITEM NO.16A: Councilwoman Gardner MOVED THAT A COMMITTEE BE FORMED WITH THE SAME BASIC COMPOSITION AS THE SWAP MEET ORDINANCE COMMITTEE,REPLACING THE PARK AND SWAP MANAGEMENT WITH THE CHAMBER OF COMMERCE MANAGEMENT,AND THAT THIS COMMITTEE MAKE A RECOMMENDATION TO THE CITY COUNCIL REGARDING THE BASIC LICENSE RENEWAL FEE AT THE REGULAR MEETING OF NOVEMBER 15, 1988. Councilman Burgess seconded the motion. VOTE (Ordinance No.658):Unanimous The motion carried. VOTE (Item 16A):Unanimous The motion carried. PROPOSED ORDINANCE NO.659,AMENDING ORDINANCE NO.631,FUNDING REQUIREMENTS FOR RECIPIENTS OF CITY FUNDS ) )City Clerk Kathleen Connelly explained that Ordinance No.631 was adopted by the Council,pertaining to requirements non-profit agencies have to meet in order to receive City funds, and direction was given at the last Council meeting to amend Ordinance No.631 to allow for agencies to not only receive funds in equal quarterly amounts,but also to receive the quarterly payments based on schedule of expenses,but that these schedules of expenses would come to the Council for approval.Ms Connelly further explained that Ordinance No.659 repeals Ordinance No.631,and readopts the requirements with changes. Mr.Da Vee stated that the purpose for this is that simply there are some quarters with expenses heavier than others,and that this matches the expenses of the funded agency closer. REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 1,1988 PAGE 10 Vice Mayor Bluntschly asked i f there was anyone who wished to speak in favor of or in opposition to the Ordinance. There being no one wishing to address the Council,Vice Mayor Bluntschly closed the hearing to the public. Councilwoman Gardner MOVED THAT ORDINANCE NO.659,BE READ BY TITLE ONLY AND THE READING OF THE ENTIRE ORDINANCE BE WAIVED. Councilman Damiano seconded the motion. VOTE:Unanimous The motion carried. City Clerk Kathleen Connelly read as follows: ORDINANCE NO.659,AN ORDINANCE OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA,REPEALING CITY ORDINANCE NO.631 AND ADOPTING ORDINANCE NO.659 IN LIEU THEREOF,ADOPTING AND ENACTING REPORTING REQUIREMENTS,REQUIRED DOCUMENTATION,AND PROCEDURES FOR NON-PROFIT AGENCIES RECEIVING CITY FUNDS;REPEALING CONFLICTING PROVISIONS; PROVIDING FOR SEVERABILITY;AND DECLARING AN EMERGENCY. Councilwoman Gardner MOVED THAT ORDINANCE NO.659,AS READ BY THE CITY CLERK,BE APPROVED AND ADOPTED. Councilman Damiano seconded the motion. VOTE:Unanimous The motion carried. OLD BUSINESS None. NEW BUSINESS PLACEMENT OF BANNERS ON U.S.HIGHWAY 60 ) )Director of Public Works Rich Broman explained that a resolution was passed at the Community Forum to request the Council to look into purchasing and placing banners across U.S.Highway 60 at each end of Apache Junction,and the Arizona Department of Transportation has REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 1,1988 PAGE 11 indicated that i t can be done.Mr.Broman requested direction from the Council in these regards. Councilman Burgess asked i f ADOT requires this $1,000,000 in insurance just to place a banner? Mr.Broman replied that i t is required,but there will be no additional cost from the City's carrier to add the State as an additional insured,but should other organizations be added i t may require additional costs and the City could require that cost from those organizations. Councilman Damiano asked who would put the banners in? Mr.Broman replied that the City would at an approximate cost of $200,and that this •is a portion of the request. Councilwoman Gardner asked i f this would be ready for the Fall Fiesta celebration. Mr.Broman stated that a design is prepared should the Council approve this request,but i t may not be processed in time. Councilman Damiano stated that the City would pay for our own banners,but the Chamber of Commerce or other organizations would pay for their own banners. Mr.Gil Verley stated that he could have a banner prepared in five days. Councilman Damiano MOVED THAT MAYOR AND CITY COUNCIL OF APACHE JUNCTION,ARIZONA,AUTHORIZE THE CITY MANAGER TO DIRECT APPROPRIATE CITY STAFF TO: 1.ALLOW THE DISPLAY OF BANNERS IN THE U.S.60 MEDIAN AREAS IN ACCORDANCE WITH CITY CODE AND ARIZONA DEPARTMENT OF TRANSPORTATION POLICY. 2.DESIGN AND CONSTRUCT PERMANENT SLEEVES ORDINANCE OTHER FOUNDATION BASES AND BANNER SUPPORTS AT THE CITY'S COST (ESTIMATED $200). 3.SERVE AS CLEARING -HOUSE FOR ALL DISPLAY REQUESTS FOR CIVIC EVENTS. 4.PROVIDING NECESSARY INSURANCE COVERAGE INCLUDING THE ADDITION OF THE ARIZONA DEPARTMENT OF TRANSPORTATION AS AN ADDITIONAL INSURED.(NOTE:EVENTS INTENDED TO RAISE FUNDS ABOVE THE COST OF THE EVENT MAY BE REQUIRED TO PROVIDE A $1 MILLION CERTIFICATE OF INSURANCE IN ACCORDANCE WITH THE PROVISIONS OF THE ARIZONA DEPARTMENT OF TRANSPORTATION POLICY). REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 1,1988 PAGE 12 5.SPECIAL INTEREST AND PRIVATE CLUB EVENTS FOR PROFIT WILL REQUIRE ADVANCE APPROVAL BY THE CITY COUNCIL. 6.EXPEND FUNDS FOR THE FABRICATION OF BANNERS IN AMOUNTS NOT TO EXCEED $500 PER EVENT. Councilman Connolly seconded the motion. Mr.Gil Verley stated that these banners have to be well made to stand up to weather. Councilman Burgess asked how much each banner cost. Mr.Verley answered that they cost approximately $300 per banner. Councilman Burgess asked i f the City is purchasing these banner. Mr.Broman replied that the City purchases the banners for City events only. Councilwoman Perkins asked i f a policy is established as to how long prior to an event the banner can be up. Councilman Burgess suggested two weeks. Mr.Verley commented that a banner may have more than a one-time use. Councilwoman Gardner asked if,since the Chamber of Commerce's budget is already approved,will they have a problem buying a banner? Mr.Verley stated that the Chamber has asked him to provide labor,which would be their contribution. Councilman Burgess asked how much a banner would cost. Mr.Verley replied that the material would cost $300,but there would be no charge for labor. Mr.Keith Higendorf stated that the original intent of this request was to find out i f anyone could put up banners along U.S.Highway 60,but specific events are another item. REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 1,1988 PAGE 13 Mr.Da Vee stated that Douglas purchased banners with lesser quality,and cost between $800 and $900. Councilman Burgess stated that himself and others could help pay for banners for Fall Fiesta. VOTE:Unanimous The motion carried. DIRECTION ON COUNTY PARK ACQUISITION ) )Director of Community Services Jeff Bell explained that in April the City Council directed staff to pursue the acquisition of the County park and investigate the concerns that were discussed regarding the County's maintenance yard,but there are apparently no immediate plans to relocate that facility and will only consider an exchange of BLM land for this purpose i f the City would reimburse the County for improvements and relocation costs which is estimated at $80,000 to $100,000.Mr.Bell and the BLM recommend that i f the City is not interested in paying this amount,the City may obtain the entire parcel and grant an easement to the County for the continued use of their facility. Councilwoman Perkins asked i f the facility remains,could we ask them enclose i t better and more attractively. Councilman Damiano MOVED THAT DIRECTION BE GIVEN THE CITY MANAGER TO PROCEED WITH THE COUNTY PARK ACQUISITION BY OBTAINING THE ENTIRE PARCEL AND GRANTING AN EASTMENT TO PINAL COUNTY FOR THEIR MAINTENANCE FACILITY. I FURTHER MOVE THAT THE CONCEPT OF REIMBURSING PINAL COUNTY FOR EXISTING IMPROVEMENTS AND RELOCATING COST FOR THEIR MAINTENANCE FACILITY BE DENIED. Councilman Burgess seconded the motion. VOTE:Unanimous The motion carried. COUNCIL DIRECTION TO STAFF ON PROPOSED CITY LEGISLATION OR ACTION: A.ESTABLISHING BUSINESS LICENSE REVIEW COMMITTEE AND AUTHORIZING REQUESTS FOR TALENT BANK APPLICATION FOR COMMITTEE MEMBERSHIP This item was addressed under "Public Hearings" B.AMENDING CITY PERSONNEL POLICIES TO INCLUDE CITY POLICY ON ISSUANCE AND DUPLICATION OF CITY KEYS;ESTABLISHING DISCIPLINARY ACTION FOR POLICY VIOLATION REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 1,1988 PAGE 14 City Clerk Kathleen Connelly stated that a Master Key System was established in 1984,which was done at a cost of several thousand dollars due to the necessity to improve security at City Hall.Ms Connelly explained that in recent months there have been problems such as master keys assigned being misplaced which results in rekeying doors to that entire building,and requested that direction be given to include the City Key Policy in the Personnel Policies allowing for disciplinary action on violations. Vice Mayor Bluntschly stated that there are some concerns,for example the Police Department had a key to all of City Hall in the past. Ms Connelly stated that those have been returned to the City Clerk's office. Vice Mayor Bluntschly asked i f any Master keys will be distributed? Ms Connelly explained that only the Operations Supervisor,City Manager and City Clerk have Master keys,as well as one in the Lock Box for emergencies which is maintained in the City Clerk's office. City Clerk Kathleen Connelly further explained that personnel have keys to their own departments,with the difference that a Master key gives access to all departments. Councilman Damiano asked why the Police Department does not have a Master key,as they are the law and "arm"of the City. Ms Connelly replied that the Police Department is the party that lost the Master key. Councilman Burgess MOVED THAT DIRECTION BE GIVEN THE APPROPRIATE STAFF TO PREPARE AMENDMENTS TO THE PERSONNEL POLICIES TO INCLUDE POLICIES ON THE USE AND DUPLICATION OF CITY KEYS AND TO ESTABLISH DISCIPLINARY ACTION FOR THE VIOLATION OF THE POLICIES. Councilwoman Gardner seconded the motion. VOTE:Unanimous The motion carried. C.AMENDING THE CITY CLASSIFICATION PLAN FOR THE POLICE RECORDS SUPERVISORY POSITION. This item was addressed under "Consent Agenda"items. SELECTION OF MEETING DATES,TIMES,LOCATIONS AND PURPOSES: REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 1,1988 PAGE 15 EXECUTIVE SESSION,WORK SESSION, NOVEMBER 14,1988 EXECUTIVE SESSION,WORK SESSION, NOVEMBER 15,1988 ) )Councilman Damiano MOVED THAT AN EXECUTIVE SESSION BE HELD AT 6:00 P.M.,AND A WORK SESSION AT 7:00 P.M.,ON NOVEMBER 14,1988,IN THE CITY COUNCIL CHAMBERS; AND THAT AN EXECUTIVE SESSION AND A WORK SESSION AT 6:00 P.M.,ON NOVEMBER 15, 1988,IN THE CITY COUNCIL CHAMBERS. Councilwoman Perkins seconded the motion. VOTE:Unanimous The motion carried. INFORMATION AND REPORTS (COUNCIL LIAISON REPORTS Councilwoman Perkins reported on Action Arizona progress,and reminded the Council and public of the November 11th Veterans Memorial celebration. Councilman Damiano reported on the Military Affairs Committee meeting and discussion on the possibility of the base auxiliary field in Coolidge being moved because of parachuters interfering with air traffic,and also the possibility of a regional airport being built in the area of Casa Grande and Coolidge. Councilwoman Gardner stated that Director of Public Works Rich Broman and herself attended the Spook Hill Water Shed Dedication last Wednesday at Bush Highway and McKellips,with a demonstration on model planes. ADJOURNMENT ) )There being no further business to discuss,Vice Mayor Bluntschly adjourned the meeting at 9:05 p.m. *Consent Agenda Items are as follows: *1.Acceptance of Regular Meeting Agenda *2.Acceptance of Minutes from the Special Meeting of December 17,1987 *3.Acceptance of Minutes from the Special Meeting of February 16,1988 *4.Acceptance of Minutes from the Special Meeting of September 15,1988 REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 1,1988 PAGE 16 *5.Acceptance of Minutes from the Regular Meeting of October 4,1988 *6.Agreement for Professional Services Little League Field Design,Prospector Park Phase III Design *7.Proposed Resolution No.88-33,Authorization to Submit LSCA Literacy Grant Application ACCEPTED THIS 6TH DAY OF DECEMBER ,1988,BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA. SIGNED AND ATTESTED TO THIS 8TH DAY OF DECEMBER ,1988. NORMAN S.HILL Mayor ATTEST: KATHLEEN CONNELLY City Clerk REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 1,1988 PAGE 17