HomeMy WebLinkAbout2018-08-20 City Council Special MinutesCity of Apache Junction, Arizona
Meeting Minutes
Special Meeting of the Apache
Junction City Council
Meeting location;
City Council Chambers
at City Hall
300 E Superstition Blvd
Apache Junction, AZ
85119
www.ejcity.net
Ph: (480) 982-8002
Monday, August 20, 2018 7:00 PM City Council Chambers
4. 4
CALL TO ORDER
Mayor Serdy called the meeting to order at 7:02 p.m.
Mayor Serdy adjourned the special meeting at 7:04 p.m. after which Vice Mayor Wilson provided
the invocation and Councilmember Strubie led the meeting attendees in the Pledge of
Allegiance.
Mayor Serdy reconvened the special meeting at 7:05 p.m.
ROLL CALL
Present
Absent
6 -Mayor Serdy
Vice Mayor Wilson
Councilmember Barker
Councilmember Evans
Councilmember Struble
Councilmember Waldron
1 -Councilmember Rizzi
Staff in attendance:
Bryant Powell, City Manager
Matt Busby, Assistant City Manager
Anna McCray, Assistant to the City Manager
Joel Stern, City Attorney
Kathy Connelly, City Clerk
Thomas Kelly, Chief of Police
Heather Patel, Sponsorship/Partnership Programs Administrator
Donna Meinerts, Finance Director
Connie Chow, Controller
CONSENT AGENDA
City of Agia-ha junetien,-Arizona—Page 1
S.
Special Meeting of the Apache Meeting Minutes
Junction City Council _ -—
1.18-348
Yes
August 20, 2018
Consideration of approval of agreement between with City of Apache Junction
and Software as a Service (SaaS) and Implementation Service Agreement
with Tyler Technologies, Inc. through the Mohave Arizona Cooperative
Purchasing Contract No. 17D-TYL-0525 for the planning, configuration,
implernentation, maintenance and support of the Munis Enterprise Resource
Planning (ERP) system to enable the integrated management of City
financials in the amount of $326,337.00 for an initial 5 (five) year term, with
additional 1 (one) year renewals available after the initial term has expired (an
additional $23,290.00 in estimated travel expenses for Tyler Technologies
staff on -site implementation and training sessions is in and above the contract
total). The contract one-time implementation cost for the solution is
$117,632.00. The annual SaaS subscription fee is $41,741.00 per year.
6 -Mayor Serdy,Vice Mayor Wilson,Councilmember Barker,Councilmember
Evans,Councilmember Struble and Councilmember Waldron
No 0
Absent Councilmember Rizzi
Councilmember Barker made a motion to approve the agreement for Software as a Service
(SaaS) and Implementation Services with Tyler Technologies, Inc. through the Mohave Arizona
Cooperative Purchasing Contract No. 17D-TYL-0525 for the planning, configuration,
implementation, maintenance and support of the Munis Enterprise Resource Planning (ERP)
system to enable the integrated management of City financials in the amount of $326,337.00 for
an Initial 5 (five) year term, with additional 1 (one) year renewals available after the initial term
has expired (an additional $23,290.00 in estimated travel expenses for Tyler Technologies staff
on site implementation and training sessions is in and above the contract total) The contract
one-time implementation cost for the solution is $117,632.00. The annual SaaS subscription fee is
$41,741.00 per year. Councilmember Evans seconded.
PUBLIC HEARING
2.18-344 Consideration of application for an interim permit, new license, corporation,
Series 10 liquor license for 88 Trails Corporation, doing business as Shell,
1571 W. Apache Trail, Apache Junction, AZ 85120. The next step in the
process is for the council to hold a public hearing on the application and make
a recommendation for approval or denial to be forwarded to the Arizona
Department of Liquor Licenses and Control.
Yes 6 -Mayor Serdy,Vice Mayor VVilson,Councilmember Barker,Councilmember
Evans,Councilmember Struble and Councilmember Waldron
No 0
Absent 1 - Councilmember Rizzi
Councilmember Waldron moved that the public hearing and recommendation for this liquor
license application be continued to the city council meeting of September 4, 2018.
Councilmember Barker seconded.
City of Apache Junction, Arizona Page 2
Special Meeting of the Apache Meeting Minutes
Junction City Council_
August 20, 2018
3.18m345 Consideration of application for a new license, corporation, Series 9 liquor
store license for Circle K store #3444 located at 2933 S. Tomahawk Road,
Apache Junction, AZ 85119. The next step in the process is for the council to
hold a public hearing on the application and make a recommendation for
approval or denial to be forwarded to the Arizona Department of Liquor
Licenses and Control.
Yes 6 -Mayor Serdy,Vice Mayor VVilson,Councilmember Barker,Councilmember
Evans,Councilmember Struble and Councilmember Waldron
No 0
Absent 1 -Councilmember Rizzi
Councilmember Waldron moved that the public hearing and recommendation for this liquor
license application be continued to the city council meeting of September 4, 2018.
Councilmember Barker seconded.
4.18-346 Consideration of application for a new license, corporation, Series 9 liquor
store license for Circle K store #2741647 located at 2341 S. Ironwood Drive,
Apache Junction, AZ 85120. The next step in the process is for the council to
hold a public hearing on the application and make a recommendation for
approval or denial to be forwarded to the Arizona Department of Liquor
Licenses and Control.
Yes 6 -Mayor Serdy,Vice Mayor Wilson,Councilmember Barker,Councilmember
Evans,Councilmember Struble and Councilmember Waldron
No 0
Absent 1:,Councilmember Rizzi.
Councilmember Waldron moved that the public hearing and recommendation for this liquor
license application be continued to the city council meeting of September 4, 2018.
CounclImember Evans seconded.
NEW BUSINESS
5.18-347 Presentation, discussion, and consideration of Resolution No. 18-24
authorizing the city to submit a Fiscal Year 2018 State Housing Fund
application, Resolution No. 18-25 adopting housing rehabilitation program
guidelines, and Resolution No. 18-26 committing local funds as leverage.
Yes 6 -Mayor Serdy,Vice Mayor VVilson,Councilmember Barker,Councilmember
Evans,Councilmember Struble and Councilmember Waldron
No 0
Absent 1 -Councilmember Rizzi
Heather Patel; Sponsorship/Partnership Programs Administrator, provided an overview of
Resolution No. 18-24 authorizing the city to submit a Fiscal Year (FY) 2018 State Housing Fund
application, Resolution No. 18-25 adopting housing rehabilitation program guidelines, and
Resolution No. 18-26 committing local funds as leverage. Ms. Patel explained the city is seeking
to submit an application for owner occupied housing rehabilitation funds in the amount of
$386,000 to rehabilitate, at a minimum, the homes of eight low income households Resolution
No. 18-24 provides the city the authorization to submit an application for grant funds. Resolution
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Special Meeting of the Apache
Junction City_Co_uncil, _ _
Meeting Minutes August 20, 2018
NO. 1845.fidopte tfoliailig—rehabilitatioh Whiellare -Wedprogram. TheThe guidelines were last approved by the city council in January 2015. Some minor
edits have prompted the re -adoption. Resolution No. 18-26 commits local funds as leverage to the
project The state requires leverage funds in the form of cash in circler to rank and rate each
application for funding. The city will provide $38,500 as leverage to the project for payment of
construction services and other related costs. The funding set aside for leverage will be allocated
within the FY 2019-2020 budgets under non -departmental grant leveraging.
Councilmember Barker moved that Resolution No. 18-24 authorizing the submission of
applications for FY 2018 state housing funds, which may include federal funding through the
home investment partnership program or state housing funds, certifying that said applications
meet the community's needs and the requirements of the state housing programs and authorizing
actions necessary to implement and, complete the activities outlined in said applications, be
approved. Councilmember Waldron seconded.
Councilmember Barker moved that Resolution No. 18-25 authorizing the adoption of owner
occupied housing rehabilitation guidelines dated February 1, 1994, as amended, in relation to a
housing rehabilitation activity, be approved. Vice Mayor Wilson seconded.
Councilmember Barker moved moved that Resolution No. 18-26 committing local funds as
leverage for a FY 2018 state housing fund appliCation, be approved. Vice Mayor Wilson
seconded.
ADJOURNMENT
Councilmember Barker made a motion to adjourn the meeting. Mayor Serdy adjourned
the meeting at 7:17 p.m.
ACCEPTED THIS._DAY 0 .2018, BY THE MAYOR-AND CITY COUNCIL OF THE CITY OF APA HE JUNCTION, ARIZONA.
SIGNED AND ATTESTED TO THIS,,DAY OF 0
ATTEST:
KATHLEEN CONNELLY
City Clerk
JEFF StWilDY
Mayo
CITY COUNCIL MINUTES
CERTIFICATION
2018;
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the
regular meeting of the City Council of the City of Apache Junction, Arizona, held on the 19th day
of June, 2018.I further certify that the meeting Was duly called and held and that a quorum was
:oty of
Special Meeting of the Apache
Junction City Council _.
- -pre-Sent:-
Dated of
this ...dayc.)244____74/11___
KATHLEEN CONNELLY
City Clerk
Meeting Minutes August 20, 2018
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