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HomeMy WebLinkAboutORD555ORDINANCE NO.555 AN ORDINANCE OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA,AMENDING THE APACHE JUNCTION CITY CODE BY AMENDING CHAPTER 3 ADMINISTRATION,ARTICLE 3-10 PERSONNEL SYSTEM,PERTAINING TO CONDITIONS OF EMPLOYMENT, APPLICATIONS AND APPLICANTS,HIRING OF RELATIVES AND REPORTS AND RECORDS,REPEALING ANY CONFLICTING PROVISIONS,PROVIDING FOR SEVERABILITY,AND DECLARING AN EMERGENCY. BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA,AS FOLLOWS: SECTION I IN GENERAL That Chapter 3 ADMINISTRATION,Article 3-10 PERSONNEL SYSTEM,be amended to read as follows: ARTICLE 3-10 PERSONNEL SYSTEM A.That certain document entitled City of Apache Junction Personnel Policies be amended to read as follows: RULE III.CONDITIONS OF EMPLOYMENT Section 1.Loyalty Oath All employees are required to sign a loyalty oath (Oath of Office)upon employment with the City as required by {38-231 of the Arizona Revised Statutes. RULE IV.APPLICATIONS AND APPLICANTS Section 1.Announcements: All positions available i n the classified service may be publicized by publishing an advertisement i n a newspaper of local circulation,and shall be posted at City Hall.Promotional announcements shall be for- warded to each department or division within the City for posting i n a location accessible to all employees within the department or division. The announcements shall specify the title and pay of the position,the nature of the work to be performed,minimum requirements for the per- formance of the work of the class,the manner of making application, and other pertinent information. RULE VIII.METHOD OF FILLING VACANCIES Section 2.Hiring of Relatives: The City shall not permit permanent employees related by blood or marriage to the degree as follows:parent,child,grandparents, grandchildren,brothers,sisters (of the one-half as well as the whole),uncles,aunts,nieces,nephews,or mother-in-law,father-in- law,son-in-law,daughter-in-law,brother-in-law,sister-in-law or their spouses to work within the same department.This rule shall also apply to step and adoptive relationships to the same degree of con- sanguinity. I f one or more of the relationships outlined above are created by City employees working within the same department,then one or more of the employees must be transferred.I f there is no immediate vacant posi- tion to which to transfer,then the transfer will be accomplished at the earliest practical date.If two people working within the same department marry,they shall be transferred or relocated within the City as soon as practical so as to insure that they do not work within the same department.All family relationships existing within the same department prior to December 1986 shall be grandfathered. ORDINANCE NO.555 PAGE 1 of 3 No family member,as defined above,of a City Council member or the City Manager shall be employed by the City of Apache Junction during that individual's tenure. RULE XXIV.REPORTS AND RECORDS Section 3.Employee Records I t i s the policy of the City of Apache Junction to keep employee per- sonnel records confidential in the best interest of each employee. Employee records that are considered to be public records are available to anyone with an appropriate appointment and request.These records include such information as an employee's name,date of hire,classifi- cation,grade,present rate of pay,and duties performed.Information obtained for business use and contained i n the personnel files is not a matter of public record and should not be generally accessible to everyone.Employee personnel records maintained by the City should be accessible to the following: A.City Manager,Personnel Officer,Department Head,and super- visor of the employee. B.The employee for review of his or her own individual person- nel file (this shall be by prearranged time with the Personnel Office and would not include removing records from the office,however,a person may obtain a copy of such records. C.Personnel Board officials only when reviewing an employee grievance. D.Personnel records that are subpoenaed. E.Any person or organization that receives a signed written release statement from the employee whose records are in question. After November 6,1986,all applicants,prior to being hired by the City of Apache Junction,shall be required to provide verification that the applicant i s either a United States citizen or an alien authorized to work i n the United States.Acceptable documentary evidence that an applicant is not an unauthorized alien include any one of the following: -A U.S.passport, -Certification of United States citizenship,naturalization certificate, -Unexpired foreign passport that allows the individual to work i n the United States, -A resident alien card with a photograph of the individual or other personal identifying information that would satisfy the Attorney General, -Social Security card or birth certificate along with a dri- ver's license or state -issued ID card containing a pho- tograph. Once hired,both the applicant and the City shall sign a government form verifying that the individual properly established U.S.citi- zenship or authorization to work in the country.The City shall retain the verification form for at least three years after the applicant is hired or for one year after the date of termination. SECTION II.REPEALING ANY CONFLICTING PROVISIONS All ordinances and parts of ordinances in conflict with the provi- sions of this ordinance or any part of the Code adopted herein by reference are hereby repealed. ORDINANCE NO.555 PAGE 2 of 3 SECTION III.PROVIDING FOR SEVERABILITY I f any section,subsection,sentence,clause,phrase,or portion of this ordinance or any part of the Code adopted herein by reference is, for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction,such decision shall not affect the validity of the remaining portions thereof. SECTION IV.DECLARING AN EMERGENCY I t being necessary for the preservation of the peace,health and safety of the City of Apache Junction,Arizona,that this ordinance become effective immediately,an emergency i s hereby declared to exist and this ordinance shall be effective immediately upon its passage and adoption. PASSED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA,THIS 6TH DAY OF JANHARY ,1987. SIGNED AND ATTESTED TO THIS 7TH ATTEST: KATHLEEN CONNELLY City Clerk APPROVED AS TO FORM: Afi\rfila.Ly AWIT ALEXANDER City Attorney DAY OF JANUARY NORMAN S.HILL Mayor ,1987. ORDINANCE NO.555 PAGE 3 of 3