HomeMy WebLinkAboutORD631ORDINANCE NO.631
AN ORDINANCE OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE
JUNCTION,ARIZONA,ADOPTING AND ENACTING REPORTING REQUIREMENTS,
REQUIRED DOCUMENTATION AND PROCEDURES FOR NON-PROFIT AGENCIES
RECEIVING CITY FUNDS;REPEALING CONFLICTING PROVISIONS;AND
PROVIDING FOR SEVERABILITY.
BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF
APACHE JUNCTION,ARIZONA,AS FOLLOWS:
SECTION I IN GENERAL
1.REQUIRED DOCUMENTATION:
Any non-profit agency submitting a request for an allocation or
grant of city funds shall submit to the city specific documenta-
tion including,but not limited to,the following:A copy of the
agency's most recent audit report;a certified copy of the agency's
most recent financial statement;detailed expenditure statements
in order to provide a detailed accounting of all funds previously
received from the City of Apache Junction;complete information
on the source and amount of funding received from all other sources
such as non -governmental agencies,membership fees and dues,and
private contributions;client service information as i t applies
to residents of the City of Apache Junction;proof of non-profit
status as determined by the Internal Revenue Service;proof of
corporate status to include copies of by-laws and articles of
incorporation;the source and amount of funding received from other
governmental agencies;the names and addresses of current board
members;and any other documentation as may be deemed necessary
by the city.
2.REPORTING REQUIREMENTS:
Any non-profit agency receiving an allocation or grant of city funds
shall be required to submit to the city,on a quarterly basis,a
detailed accounting of the expenditure of city funds for the pre-
vious quarter,a written report outlining the agency's performance
and accomplishments within the scope of work outlined in their
contractural agreement with the City of Apache Junction,and any
other documentation as may be deemed necessary by the city in
order to determine the agency's compliance with the provisions of
the contract.
3.CONTRACT REQUIRED;PROCEDURE FOR DISTRIBUTION OF FUNDS
A.All city funds allocated or granted to any non-profit agency
shall be by means of a written contract based upon services
to be provided to or work to be performed on behalf of the
City of Apache Junction and its residents in compliance with
the provisions of Arizona Revised Statutes regarding the use
of public funds.
ORDINANCE NO.631
PAGE ONE OF TWO
B.All city funds allocated or granted under the provisions of this
ordinance shall be released in equal quarterly installments.
No subsequent quarterly allocation or grant shall be released
until such time that the receiving agency has provided all of
the required documentation for the previous quarter and has
provided satisfactory evidence of compliance with the scope
of work stipulated i n their contract with the city.
4.SUBMITTAL OF REQUESTS FOR FUNDING
All funding requests submitted by non-profit agencies for the allo-
cation or grant of city funds shall be submitted to the City Clerk's
office during the month of January of each year.Requests so
submitted shall not be subject to city funding unless approved by
the City Council and only following adoption of a final budget
for the subsequent fiscal year.
SECTION I I REPEALING CONFLICTING PROVISIONS
All ordinances and parts of ordinances i n conflict with the provisions of
this ordinance or any part of the code adopted herein by reference is hereby
repealed.
SECTION III PROVIDING FOR SEVERABILITY
I f any section,subsection,sentence,clause,phrase or portion of this
ordinance or any part of the code adopted herein by reference is,for any reason,
held to be invalid or unconstitutional by any court of competent jurisdiction,
such decision shall not affect the validity of the remaining portions thereof.
PASSED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE
JUNCTION,ARIZONA,THIS 7TH DAY OF JUNE ,1988.
SIGNED AND ATTESTED TO THIS 9th
ATTEST:
KATHLEEN CONNELLY
City Clerk
ARPROVED AS TO FORM:
DOM F.ALEXAND
City \Attorney
ORDINANCE NO.63
PAGE TWO OF TWO:
DAY OF JUNE
S.HILL
Mayor
By Kenneth Bluntschly,Vice Mayor
,1988.