HomeMy WebLinkAboutORD659ORDINANCE NO.659
AN ORDINANCE OF THE MAYOR AND CITY COUNCIL OF THE CITY OF
APACHE JUNCTION,ARIZONA,REPEALING CITY ORDINANCE NO.631
AND ADOPTING ORDINANCE NO.659 IN LIEU THEREOF,ADOPTING
AND ENACTING REPORTING REQUIREMENTS,REQUIRED DOCUMENTATION,
AND PROCEDURES FOR NON-PROFIT AGENCIES RECEIVING CITY FUNDS;
REPEALING CONFLICTING PROVISIONS;PROVIDING FOR SEVERABILITY;
AND DECLARING AN EMERGENCY.
BE IT ORDAINED •BY THE MAYOR AND CITY COUNCIL OF THE CITY OF
APACHE JUNCTION,ARIZONA,AS FOLLOWS:
SECTION I IN GENERAL
That Ordinance No.631 be repealed and that Ordinance No.659
be adopted in lieu thereof to read as follows:
1.REQUIRED DOCUMENTATION:
Any non-profit agency submitting a request for an allocation or
grant of city funds shall submit to the city specific documenta-
tion including,but not limited to,the following:A copy of the
agency's most recent audit report;a certified copy of the agency's
most recent financial statement;detailed expenditure statements
in order to provide a detailed accounting of all funds previously
received from the City of Apache Junction;complete information
on the source and amount of funding received from all other sources
such an non -governmental agencies,membership fees and dues,and
private contributions;client service information as i t applies
to residents of the City of Apache Junction;proof of non-profit
status as determined by the Internal Revenue Service;proof of
corporate status to include copies of by-laws and articles of
incorporation;the source and amount of funding received from
other governmental agencies;the names and addresses of current
board members;and any other documentation as may be deemed
necessary by the city.
2.REPORTING REQUIREMENTS:
Any non-profit agency receiving an allocation or grant of city
funds shall be required to submit to the city,on a quarterly
basis,a detailed accounting of the expenditure of city funds
for the previous quarter,a written report outlining the
agency's performance and accomplishments within the scope of
work outlined in their contractural agreement with the City of
Apache Junction,and any other documentation as mey be deemed
necessary by the city in order to determine the agency's com-
pliance with the provisions of the contract.
ORDINANCE NO.659
PAGE ONE OF THREE
3.CONTRACT REQUIRED;PROCEDURE FOR DISTRIBUTION OF FUNDS
A.All city funds allocated or granted to any non-profit agency
shall be by means of a written contract based upon services
to be provided to or work to be performed on behalf of the
City of Apache Junction and its residents in compliance with
the provisions of Arizona Revised Statutes regarding the
use of public funds.•
B.All city funds allocated or granted under the provisions of
this ordinance shall be released in equal quarterly install-
ments or quarterly payments based upon a schedule of
anticipated expenses which has been approved by the Mayor
and City Council,No subsequent quarterly allocation or
grant shall be released until such time that the receiving
agency has provided all of the required documentation for
the previous quarter and has provided satisfactory evidence
of compliance with the scope of work stipulated in their
contract with the city.
4.SUBMITTAL OF REQUESTS FOR FUNDING:
All funding requests submitted by non-profit agencies for the
allocation or grant of city funds shall be submitted to the
City Clerk's office during the month of January of each year.
Requests so submitted shall not be subject to city funding
unless approved by the City Council and only following adoption
of a final budget for the subsequent fiscal year.
SECTION I I REPEALING ANY CONFLICTING PROVISIONS
All ordinances and parts of ordinances in conflict with the provisions
of this ordinance or any part of the code adopted herein by reference are
hereby repealed.
SECTION III PROVIDING FOR SEVERABILITY
I f any section,subsection,sentence,clause,phrase or portion of this
ordinance or any part of the code adopted herein by reference is,for any
reason,held to be invalid or unconstitutional by any court of competent
jurisdiction,such'decision shall not affect the validity of the remaining
portions thereof.
SECTION IV DECLARING AN EMERGENCY
I t being necessary for the preservation of the peace,health and safety
of the City of Apache Junction,Arizona,that this ordinance become effec-
tive immediately,an emergency is declared to exist and this ordinance
shall be effective immediately upon its passage and adoption.
ORDINANCE NO.659
PAGE TWO OF THREE
PASSED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE
JUNCTION,ARIZONA,THIS 1ST DAY OF NOVEMBER ,1988.
SIGNED AND ATTESTED TO THIS 3RD DAY OF NOVEMBER ,1988.
NORMAN S.HILL
Mayor
ATTEST:
kATF1-1-.FEN CONNELLY
City Clerk
APPROVED AS TO FORM:
DATIDN .ALEXA
City Attorney
ORDINANCE NO.659
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