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HomeMy WebLinkAboutORD672ORDINANCE NO.672 AN ORDINANCE OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA,REPEALING ORDINANCE NO. 623 AND ADOPTING ORDINANCE NO.672 IN LIEU OF,ADOPTING •BY REFERENCE THE CITY OF APACHE JUNCTION COMMUNITY SERVICES DEPARTMENT FACILITY OPERATING AND PROCEDURES RANUAL REPEALING ANY CONFLICTING PROVISIONS;AND PROVIDING FOR SEVERABILITY. BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA,AS FOLLOWS: SECTION I IN GENERAL That certain document known as the CITY OF APACHE JUNCTION COMMUNITY SERVICES DEPARTMENT FACILITY OPERATING AND PROCEDURES MANUAL,three (3)copies of which are on file in the office of the City Clerk,which was made public record by Resolution No. 89-13,is hereby adopted as i f fully set out in this Ordinance. SECTION I I REPEALING ANY CONFLICTING PROVISIONS All ordinances and parts of ordinances in conflict with the provisions of this Ordinance or any part of the Code adopted herein by reference are hereby repealed. SECTION III PROVIDING FOR SEVERABILITY I f any section,subsection,sentence,phrase,clause or portion of this Ordinance or any part of the Code adopted herein by reference is,for any reason,held to be invalid or unconstitutional by the decision of any court of competent jurisdiction,such decision shall not affect the validity of the remaining portions thereof. PASSED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA THIS 2ND DAY OF MAY,1989. SIGNED AND ATTESTED TO THIS 4TH DAY OF MAY ,1989. ATTEST: KATHLEEN CONNELLY City Clerk APPROVED AS TO FORM: DAVI ALE City Attorney ER ORDINANCE NO.672 Page 2 of 2 CITY OF APACHE JUNCTION Community Seryices Facility Operating and Procedures Manual ADOPTED BY ORDINANCE NO.490 5/6/86 READOPTED BY ORDINANCE NO.7/7/87 READOPTED BY ORDINANCE NO.E n 5/3/88 CITY COUNCIL Mayor Kenneth Bluntschly Vice Mayor Tom Damiano Councilman Jerry Burgess Councilman Paul Connolly Councilman Eldon Cox Councilman Mari Gardner Councilman Tony Vehon PARKS & RECREATION COMMISSION Chairman John Granillo Jr. Vice Chairman Judd Williams Secretary Lois Broman Member Ramona Sleeseman Member Loyd Lynch Member Nick McVicker Member Paul Miller TABLE OF CONTENTS NAMING OF PARKS,RECREATION FACILITIES AND SPECIAL AREAS 1 PARKS RULES & REGULATIONS Hours of Operation 3 Motorized Vehicles 3 Non Motorized Vehicles & Animals 3 Damaging Facilities 4 Golfing in Parks 4 Prohibition of Dangerous Acts 4 Closing of Parks 4 Sanitation,Litter &Glass 4 Models &Remote Controlled Devices 5 Camping 5 Consumption of Spirituous Liquors 5 Consumption of Malt Beverages,Permit Required 5 Ejection from Parks 5 PERMIT PROCEDURES Reserved Use Permit 6 Permit Application 6 Priority Use 6 Permit Approval & Revocation 6 Rules of Conduct 7 Insurance &Indemnification 8 Use by Non Profit Organization 9 Prohibited Uses 9 USER CATEGORIES 10 FACILITY RESERVATION POLICY Ballfield Reservation Policy General Information 11 General Use (Practices,Pick up Games,etc...)11 Organized Use (Leagues,Tournaments,etc...)12 Swimming Pool Reservation Policy General Information 13 Organized Uses 13 Casual Uses 13 Community/Senior Center Reservation Policy General Information 14 Picnic Package General Information 15 Veterans Memorial Park Gazebo Reservation Policy General Information 16 Picnic Ramada Reservation Policy General Information 17 FACILITY RENTAL FEE SCHEDULE Ballfields (General Use)18 Ballfields (Organized Use)18 Swimming Pool (Organized Use)18 Swimming Pool (Casual Use)18 Community/Senior Center 18 Picnic Package 18 Veterans Memorial Park 18 Picnic Ramadas 18 Swimming Pool Daily Fee Schedule 19 SPONSORSHIP PROGRAM 20 NAMING OF PARKS,RECREATION FACILITIES AND SPECIAL AREAS Purpose To establish criteria for naming parks,recreation facilities and special areas,that will allow for representetive and timely identification of all properties managed by the City of Apache Junction's Community Services Department. Responsibility It should be the responsibility of the Community Services Department Director to insure that the public facility naming process takes place in compliance with the intent of this procedure. Procedure 1.The naming of all parks and recreation facilities shall come to the Parks and Recreation Commission,who shall forward their final recommendations to the City Council for final adoption. 2.Parks and Recreation facilities may be named to describe the geographical area where they are located.A recognized name within a specific community is a very acceptable means for identifying parks.Unless a significant financial or land contribution is made,i t is suggested commercial names not be used to name facilities. 3.Parks may be named after something that is specifically unique to Apache Junction,the valley,or the southwest, i.e.desert flora,Indian or Mexican descriptive terminology. 4.Parks may be named after an individual or organization,only if one or more of the following criteria are met: A.Said park site was donated. B.An amount of money equal to the value of the park land was donated. C.An amount of money that would provide for 51%or more of parks development was donated. D.Donations made over a period of time may be totaled to equal the percentage value that is required in A,B or C. E.An individual who is accepted by the public as being a local,state or national hero or has some historical significance. 5.Although not encouraged,park names may be changed i f properly justified and approved by the Parks and Recreation Commission and City Council. 6.Parks should be named prior to the beginning of design for development so that the area takes on an early identification and allows for proper tracking during the development period. 7.The naming of parks and recreation facilities should be done in conjunction with the community or neighborhood that will be served.This may be accomplished through various means as determined by staff and may include,naming contest at elementary,junior or senior high schools or recommendation made by recognized community groups. 8.The Parks and Recreation Commission shall have the authority to recommend the establishment of additional criteria for the naming of parks and recreation facilities as deemed necessary. PARK RULES AND REGULATIONS Hours of Operation No person shall trespass upon or be upon the grounds,other than public sidewalks or streets located therein,of any municipal park,playground or recreation facility without the express written permission of the official designated by the Community Services Department Director,between,the hours of 10:00 P.M. and 5:00 A.M.Sunday through Thursday and 12:00 midnight and 5:00 A.M.Friday and Saturday;provided,however,with respect to any municipal park,playground or recreation facility that is equipped with either general area or athletic lighting which is functioning,the closing time shall be extended to 12:00 midnight Sunday through Thursday. Motorized Vehicles No person shall drive or ride at any time any motorized vehicle including but not limited to an automobile,truck,motorcycle,or motor scooter upon the grounds of any municipal park,playground or recreation facility,except in public streets running through such premises or within designated areas located upon the premises,without the express written permission of the Director of Community Services or his authorized representative. A.A maximum speed of five (5)miles per hour shall be in effect at all times. B.Parking shall not be allowed except within specifically designated parking areas. C.Unlicensed motor vehicles or unlicensed operators shall not be allowed on any park property.With the exception of City or authorized maintenance vehicles,all motor vehicles shall remain on surfaced roadways at all times. Non Motorized Vehicles and Animals No person shall operate or ride a skateboard,roll r skates, bicycle,horse or any animal in city parks where such activity is specifically prohibited by appropriate posting or in an unsafe manner so as to infringe upon the safety of themselves or other park users. Horses shall be allowed only on specific bridle paths and riding trails where designated. Damaging Facilities No person shall damage or wastefully or improperly use the toilet,water,sewer facilities,equipment or structures in any municipal park,playground or recreation facility or cause the lighting facilities or electrical appliances to be turned on or used without the written permission of the Director of Community Services or his authorized representative. Golfing in Parks No persons shall use any portion of any city park for golfing purposes,or make use of any golf club or golf ball in any city park,except at place designated for golfing. Prohibition of Dangerous Acts No person shall commit any act in a public park or recreation facility so as to endanger the health and safety of themselves or other park and recreation facility users. Closing of Parks Any municipal park,playground or recreation facility or a portion of these areas may be declared closed to the public by the Community Services Department Director or the Director of Public Safety at any time and for any interval of time,either temporarily or at regular and stated intervals (daily or otherwise)and either entirely or merely to certain uses,as the Community Services Department Director or Director of Public Safety shall find reasonable and necessary to protect the public health or safety. Sanitation,Litter,Glass A.No person in a park shall bring in trash from other areas for the purpose of deposit in the park and no person shall dump,deposit or leave any beverage containers,broken beverage containers,ashes,paper,boxes,cans,dirt, rubbish,waste,garbage,refuse,or other trash.No such refuse or trash shall be left anywhere on the grounds,but shall be placed in the proper receptacles where these are provided.Where receptacles are not so provided,all such rubbish or waste shall be carried away from the park by the person responsible for. its presence and be properly dis- posed of elsewhere. B.I t shall be unlawful for any person to possess a glass beverage container in any park or recreation facility.No person shall throw,toss or otherwise propel,or break any glass object in any park or recreation facility or any street or alley adjacent to any such park or recreation facility. Models and Remote Contolled Devices No person in a park shall bring into or use any model airplanes, boats or cars,whether remote controlled,motorpowered or not, except in areas set apart for such purposes and designated for such use by the Director of Community Services or his authorized representative. Camping Overniaht camping shall not be allowed in city parks,except in the areas specifically designated for this purpose,or with the express written permission of the Director of Community Services or his authorized representative. Consumption of Spirituous Liquors I t shall be unlawful for any person to consume spirituous liquors within the Community Services Department's buildings or in any other portion of a public park or recreational area. •Consumption of Malt Beverages,Permit Required I t shall be unlawful for any group of seven (7)or more adults to consume malt beverages in a city park or recreation facility with- out having first obtained a permit issued by the Community Services Department. Ejection From Parks The Community Services Department Director,any Community Services Department employees,or Police Officers shall be authorized to eject from any city park or recreation facility any person acting in violation of this ordinance. PERMIT PROCEDURES Reserved Use Permit A permit shall be obtained from the Community Services Department whenever any person or group desires to reserve any portion of a city park or recreation facility for any activity.The Director of Community Services shall interpret this article and may act in any case not specifically covered by this article.Any request for a use not contemplated or prohibited by this article may be forwarded to the City Manager who shall take the request before the City Council for consideration.Applications for such permits shall be obtained from the Community Services Department. Permit Application An application for permission to reserve a city park or recre- ation facility or portion thereof by persons or groups not officially a part of the Community Services Department shall be initiated a minimum of two (2)weeks prior to the requested date, and shall have written approval from the Community Services Department prior to commencement of the activity;provided however,that in extraordinary cases,the Director of Community Services Department or his authorized representative may waive or shorten the two (2)week time period as set forth above. Priority Use Activities organized by the Community Services Department shall have first priority in the use of any park or recreational facility. Permit Approval and Revocation A.When an application for use of the facilities has been approved,notification shall confirm the date,hours of use,age of group,type of activity,additional equipment and the number of participants. B.All permits shall be revocable for cause by the Director of Community Services Department or his authorized represent- ative upon the finding of a violation of these facility regulations,other city ordinances or state statutes.I f notice of cancellatiom of a request is not received at the Community Services Administration Office at least forty eight (48)hours prior to the date of the event,the permit holder may be held responsible for all charges at the discretion of the Director of Community Services or his authorized respresentative. Rules of Conduct A.All activities shall be under competent,adult supervision, with the organization using the facility assuming full responsibility for any damage to the facility or the equip- ment.A responsible party shall be in attendance at the event.The Community Services Department employee on duty shall exercise authority over the organization or its activities.I f the adult supervision is inadequate,i t shall be the responsibility of the Community Services employee on duty to report same to the Community Services Department.Cleanup of the contracted area will be the responsibility of the user.The user shall be charged on an hourly basis to pay for cleanup i f i t is necessary for the city to provide additional cleanup services.The user fees or charges shall be established by the City Council and administered by the Community Services Department; provided,however,the City Council may,in appropriate cases,waive the user fee or charge.A cleanup deposit may be required i f deemed necessary.All fees and charges are due no later than one (1)business day prior to use. B.No apparatus (scenery,etc.)or furniture and equipment shall be moved into a recreation facility unless special permission is granted in advance and so stated in the permit.Such apparatus,furniture or equipment (provided by the holder of the permit)shall be removed promptly after use.Failure to comply shall prohibit such groups from using facilities at a later date. C.All local,county,state and federal noise control,dust control and light pollution ordinances must be adhered to at all times. D.Building facilities and areas shall be vacated by 10:00 P.M.unless permission is otherwise granted specifically in the permit and a fee may be assessed as per City of Apache Junction fee schedule.I t shall be the responsibility of the permit holder to assure that this policy is administered.Programs shall be concluded in time to allow for proper facility cleanup. E.The use of tobacco in any facility in any form shall be carefully controlled.No smoking shall be allowed unless proper and adequate containers are provided. F.The total number of people admitted for any usage shall not .exceed the capacity of the facility involved as determined by an official designated by the Community Services Depart- ment Director,Fire District or Director of Public Safety. G.A minimum of one (1)Community Services Department employee shall be on duty at all times when Community Services Department building facilities are scheduled.He shall be responsible to and paid by the City of Apache Junction,and no organization using a Community Services building facility shall make any payment to such employee. H.The use of special equipment shall be permitted only when operated by Community Services Department employees or any other person specifically authorized in the permit.When used by other than Community Services employees,and so stated in the permit,the special equipment shall be returned in the same condition (with the exception of normal wear)or the user shall be responsible for repair or replacement charges. I .No material,banner or sign of any kind shall be attached to any part of the facility or area without written permission of the official designated by the Community Services Department Director. J.Some uses may require additional control personnel of the city as deemed necessary by the official designated by the Community Services Department Director.Additional personnel shall be paid for by the permittee. K.No city kitchen facility shall be used except as specific- ally outlined by the official designated by the Community Services Department.Facilities shall be cleaned after use and an inspection performed by the Community Services Department. L.Concession rights shall be reserved unless specifically stated otherwise in the permit. M.All functions shall be confined to the specific part of the facility assigned to the permittee. N.All rules shall be observed while using any park or recre- ation facility and the permittee shall be held responsible for any loss or damage resulting from any such violation of these rules. Insurance and Indemnification The group or organization using any city park or recreation faci- lity shall indemnify the city and its employees for any and all damage to the facility by any person or persons attending the affair,and all liability and damages to any person for injuries, including death.Adequate insurance as determined by the City Attorney's office shall be provided by each organization using any city park or recreation facility to cover such liability list- ng the City of Apache Junction and its employee as an "Additional Insured".Responsibility for loss,breakage or need for repair of any piece of furniture,equipment or portion of the facility or area,shall be upon the individual signing the permit. Use by Non Profit Organization Non Profit organizations using any facility for charitable,fund raising events shall provide the Community Services Department with a financial report or projection of monies expended and the disposition of receipts.No permit for charitable fund raising events shall be issued without the written approval of the Director of Community Services or his authorized representative. Prohibited Uses The following activities shall be prohibited unless approved by the City Council: A.Facility use of no more than 4 occasions annually for religious purposes and/or services. B.Facility use for political purposes. USER CATEGORIES A.The City of Apache Junction Community Services Department has priority use of all City recreation facilities. B.When facilities are not in use for City sponsored or co -sponsored activities,they shall be available on a basis to certain other community groups such as: 1.Public Department of Jurisdiction working in the field of recreation. 2.Non-profit youth serving organizations permit 3.Other local community groups whose activity is community wide in nature and promotes the welfare of the community. C.When facilities are not in use by above groups for stated purposes then facilities can be made available at a fee to those organizations or groups accepting revenue towards their operating budget. D.Certain activities which have no immediate relation to general purposes of the recreation program should be discour- aged from using the facilities.Temporary use may be granted by the City Council i f the temporary use does not impede with or distract from the recreation programs. In this category are events such as: I .Sales Promotions 2.Commercialized Programs 3.Flea Markets or Swap Meets BALLFIELD RESERVATION POLICY General Information 1.Reservations must be made between 8:00 a.m.and 5:00 p.m., Monday through Friday (except holidays)at the Apache Junc- tion Community Services Office,and paid for at that time.A copy of the permit will be given to the permittee,and this must be taken with you to the ballfield. 2.The reservation year is January through December.After November 1st,reservations can begin being made for the next reservation year. 3.Alcoholic beverages are prohibited at all school fields and any City fields at which an organized Community Services activity is being conducted. NOTE:Groups with seven or more adults wishing to consume malted beverages,must have a malted beverage permit. 4.Only a limited number of fields,times and dates will be available for reservations each year. 5.Fields reserved for Community Services activities and scheduled non -city sponsored leagues and tournaments will have priority use. General Use (Practices,Pick up games,etc...) 1.A reservation takes at least one (1)working day in advance for approval and processing,NO EXCEPTIONS EXAMPLE:Wednesday reservations must be made by 5:00 p.m. Tuesday.Friday,Saturday and Sunday reservations must be made by 5:00 p.m.Thursday. 2.Should your permit be cancelled due to irrigation,light problems,etc...your money will be refunded or you may reschedule for another date.Otherwise there will be no refunds. 3.Permittee may make a total of four (4)reservations per visit.Permittee may not apply for additional reservations until after the completion of their fourth reservation. 4.Day time use of ballfields will be on a first come first serve basis.No fee and no permit is required for day time field usage under this classification. 5.School fields are available only when school is not in ses- sion (evenings,weekends and summer months). 6.Reservations will be taken from dark until 10:00 p.m.at available lighted fields. Organized Use (Leagues Tournaments,Etc...) All requests for reservation of a ballfield for the purpose of holding an organized activity must be made in writing and contain the following information: 1.Name of the organization making the request,its address and telephone number. 2.Name of responsible individual,their address and telephone number. 3.The dates times and specific field which is being requested. 4.A detailed breakdown of anticipated revenue and expenses and i f a profit is anticipated where i t will go. SWIMMING POOL RESERVATION POLICY General Information 1.Reservation year is January through December.Request will not be accepted until November 1st,prior to the reservation year. 2.An organization or individual may not apply for additional dates until after the conclusion of the original request. 3.Only a limited number of dates and times are available for swimming pool reservations during the reservation year. 4.Alcoholic beverages are prohibited at pool facilities. 5.All fees must be paid at the time of reservation at the Apache Junction Community Servicers Office.No refund will be given unless one (1)week prior notification of cancellation of date is given. Organized Uses All requests for reservation of a community swimming facility for an organized event,meet,club,etc...,must be made in writing and contain the following information: 1.Name of organization making the request with business address and phone number. 2.Name of responsible individual,their address and phone number. 3.A detailed breakdown of the activity including dates and times. 4.A detailed breakdown of anticipated revenue and expenses, and i f a profit is anticipated where i t will go. Casual Use All requests for reservation of a community swimming facility for casual type group use,such as birthday parties,group outings, etc...,must be made in writing and contain the following: 1.Name of individual or organization making the request with business address and telephone number. 2.Name of responsible individual,their address and phone number,i f different than above. 3.A description of the activity including dates and times. NOTE:City swimming pool staff is required under this type of use. COMMUNITY /SENIOR CENTER RESERVATION POLICY General Information 1 .Reservations must be made between 8:00 a.m.and 5:00 p.m., Monday through Friday (except holidays)at the Apache' Junction Community Services Office,and paid for at that time. 2.Permittee may make a total of four (4)reservations per visit.Permittee may not apply for additional reservations until after the completion of their fourth reservation.NO EXCEPTIONS. 3.Reservation year is January through December.Request will not be accepted until November 1st,prior to the reservation year. 4.Alcoholic beverages are prohibited at the Community/Senior Center. 5.Only a limited number of dates and times are available for Community/Senior Center use during the reservation year. All requests for reservation of the Community/Senior Center must be made in writing and contain the following information: 1.Name of individual or organization making the request with business address and phone number. 2.Name of responsible individual,their address and phone number,i f different than above. 3.A detailed description of the activity including dates and times. 4.A detailed breakdown of anticipated revenues and expenses, and i f a profit is anticipated where it will go. PICNIC PACKAGE Equipment Reservation Policy General Information 1.Recreational equipment available for residents use include: GROUP A:Volleyball,Softball,Shuffleboard &Horseshoe equipment. GROUP B:Basketball,Frisbees,Soccer Balls & Footballs. GROUP C:Complete Picnic Package (includes a variety of equipment ranging from jump ropes to athletic supplies. 2.A refundable deposit and user fee is required to reserve equipment. 3.Permittee may make a total of four (4)equipment reservations per visit.Permittee may not apply for additional use until after the completion of the regular request. All requests for use of "Picnic Package Equipment"must be made in writing and contain the following information: 1.Name of organization or individual making the request including address and telephone number. 2.Name of responsible individual,their address and phone number,i f different than above. 3.Specific dates and times in which equipment will be required. VETERANS MEMORIAL PARK Gazebo Reservation Policy General Information I. 'Reservation year is January through December.Request will not be accepted until November 1st,prior to reservation year. 2.An organization or individual may not apply for additional date (s)until after the conclusion of the original request. 3.Only a limited number of dates and times are available for use of this facility. All request for reservation of the Veterans Memorial Park Gazebo for activities other than City sponsored programs must be made in writing and contain the following information: I .Name of organization or individual making the request with business address and telephone number. 2.Name of responsible individual,their address and phone number,i f different than above. 3.A description of the activity including dates and times. 4.A detailed breakdown of anticipated revenues and expenses, and i f a profit is anticipated where i t will go. PICNIC RAMADA RESERVATION POLICY General Information No reservations are required to use public park picnic ramadas.All ramada use is on a first come first serve basis. The City's Community Services Department will not accept or schedule reservations for use of picnic ramadas and tables. FACILITY RENTAL Fee Schedule Ballfields (General Use) Prospector Park (per field) Junior High (per field) Superstition Elementary Ballfield (Organized Use) Clean up and damage fee (refundable) Operation/Maintenance Fee (per field) Light fee (per field) (except Superstition Elementary) Light Fee(Superstition Elementary) Swimming Pool (Organized Use) Clean up and damage fee (refundable) Operation/Maintenance fee Personnel Fee (per employee/lifeguard) Swimming Pool (Casual Use) Operation/Maintenance Fee (includes lifeguards) Community/Senior Center Clean Up and damage fee (refundable) Operation/Maintenance fee Operation/Maintenance fee (with kitchen) Picnic Package Group A deposit User Fee Group B deposit User Fee Group C deposit User Fee (refundable) (refundable) (refundable) Veterans Memorial Park Gazebo Picnic Ramadas $10.00 per hour $10.00 per hour $5.00 per hour $100.00 per field $35.00 per day $10.00 per hour $5.00 per hour $100.00 $10.00 per hour $10.00 per hour $25.00 per hour $10.00 $5.00 per hour $10.00 per hour $10.00 $5.00 $5.00 $3.00 $25.00 $15.00 No Fee No Fee SWIMMING POOL FEE SCHEDULE Daily Fees Season Passes 17 and under .50 17 and under $25.00 18 and over 1.00 18 and over $35.00 Family (5 people)$50.00 Each additional $5.00 The City of Apache Junction Parks and Recreation Commission will review fees annually and recommend any adjustment to the City Council. SPONSORSHIP PROGRAM FOR ACTIVITY PARTICIPANTS .Purpose To establish a network of sponsoring organizations that in turn, help fund local program participants and/or families that are' ,economically disadvantaged and unable to pay all or part of activity fees. Responsibility I t shall be the responsibility of the Community Services Department to verify and determine the validity and need of a participants application for funding assistance.I t is also the responsibility of Community Services to solicit,obtain and enter into an agreement with participating sponsoring organizations. Procedure 1.Obtain a network of local civic and/or service organizations wishing to participate in the sponsorship program. 2.Enter into agreement with each participating organization concerning amount,length and purpose of sponsorship program as well as criteria used in awarding funds assistance. 3.Inform public of the sponsorship program,its purpose, application procedure and criteria used in awarding funds assistance. 4.Process applications for assistance,determine their validity and need and render a decision regarding such. 5.Contact a representative of a sponsoring organization seeking funds assistance for a specific program and/or activity,once validity and need is determined. 6.Contact applicant regarding sponsorship assistance and program on activity registration procedure. 7.Follow up contact with sponsoring organization providing information on participant registration,progress of participant,amount of -sponsorship assistance used,balance of assistance and recognition of participation in the program.