HomeMy WebLinkAboutRES 80-36RESOLUTION NO.80-36
A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF
APACHE JUNCTION,ARIZONA,AUTHORIZING THE MAYOR TO ENTER
INTO AN AGREEMENT WITH THE PINAL COUNTY RECORDER'S
OFFICE FOR THE PURPOSE OF USING THE COUNTY REGISTRATION
ROLLS TO CONDUCT THE CITY'S ELECTIONS.
WHEREAS,the City of Apache Junction,a municipal corporation i s
authorized to enter into a contract with the Pinal County Recorder by the use
of the County Registration Rolls to conduct City Elections:
WHEREAS,the City desires to use the County Registration Rolls for
all future elections held by the City,and the County has agreed to said
use of County Registration Rolls;
NOW,THEREFORE,BE IT RESOLVED,that the Mayor of the City of
Apache Junction be,and hereby is,authorized and directed to enter into an
agreement dated November ,1980 with the Pinal County Recorder for
the use of the County Registration Rolls i n future City Elections;
FURTHER,that the City Clerk be,and hereby is,authorized and
directed to reimburse the County Recorder for his actual expenses i n preparing
the necessary lists for use i n the election;
FURTHER,that the City Clerk be,and hereby is,authorized and
directed to do all necessary acts to secure the necessary lists from the
County Recorder,pursuant to said agreement.
DATED THIS 19th DAY OF November ,1980.
ATTEST:
RICH OESTERLE
City Clerk
APPROVED AS TO FORM:
vIRGIN/A SEEMAN
Mayor
city Attorney
AGREEMENT
THIS AGREEMENT made and entered into by and between the City of
Apache Junction,a Municipal corporation,hereinafter designated as City,
and William S.Truman,Pinal County Recorder,hereinafter referred to as
Recorder.
WITNESSETH:
WHEREAS,ARS Section 16-172 authorizes any political subdivision
conducting an election pursuant to the laws of the State to use the County
Registration Rolls in the conduct thereof,and to reimburse the County
Recorder for actual expenses in preparing the necessary lists for use in such
election;and,
WHEREAS,the City of Apache Junction desires to use such Pinal
County Registration Rolls for all future elections;
NOW,THEREFORE,IT IS AGREED AS FOLLOWS:
1.The City Clerk of the City of Apache Junction,shall apprise the
Recorder of the City limits boundaries as of the date of execution
of this agreement,and further shall notify the Recorder of any
subsequent changes thereto.
2.The City Clerk shall notify the Recorder of any scheduled
election for which lists are required,such notification to be
given in writing and not less than fifty (50)days prior thereto.
3.The Recorder shall furnish copies of Precinct Registers,such
copies to be prepared and certified in accordance with the
relevant portions of ARS 16-168 and ARS 16-169.
4.Said Precinct Registers shall encompass all voting precincts,
or portions of voting precincts, within the City such that every
registered voter resident therein is listed.
5.Said lists shall be prepared as of the close of registration
for each election,which shall occur as of 5:00 p.m.on the
fiftieth day preceding such election,and shall be delivered
to the City not later than the fifth day preceding said election.
6.The Recorder shall furnish suitable covers for said lists,
and other election supplies as needed,if available.Such other
election supplies shall include preliminary,uncertified lists
of eligible voters to be used to facilitate absentee voting,and
for such other purposes as the City deems necessary or advisable.
Said uncertified lists shall be furnished by the Recorder as soon as
practicable,normally no later than thirty-three (33)days prior
to each election,in order to be available for absentee voting.
7.City shall reimburse Recorder for actual costs incurred i n
carrying out this agreement.Claims for such payment shall be
submitted and approved i n the same manner as are other expenditures
by the City.
8.This agreement shall be,prior to its execution,submitted
to the Pinal County Attorney and the City Attorney for the City
of Apache Junction,who shall determine that this agreement i s i n
the proper form and within the powers and authority granted under
the laws o f this State,to the City of Apache Junction and to Pinal
County through its County Recorder and said attorneys shall endorse
their approval hereon.
9.This Agreement shall be effective when approved by the Pinal
County Board o f Supervisors on behalf of Pinal County and the
Common Council o f the City of Apache Junction on behalf of the
City of Apache Junction and upon its being filed with the Pinal
County Recorder's office as provided i n ARS Section 11-952.This
Agreement shall continue i n full force and effect until the 31st
day of December,1981,except that either party may cancel upon
30 days written notice given to the other.
IN WITNESS WHEREOF,the parties have hereunto set their hands as
of the day and year first above written.
(seal)
ATTEST:
Clerk,Pinal County
Board of Supervisors
(seal)
ATTEST:
City Clerk
PINAL COUNTY RECORDER
BY:
Recorder
CITY OF APACHE JUNCTION
BY:
Mayor
APPROVED:
Pinal County Attorn,•
CitYrof Apa56151boyetion Attorney