HomeMy WebLinkAboutORD1064ORDINANCE NO.1064
AN ORDINANCE OF THE MAYOR AND CITY COUNCIL OF THE
CITY OF APACHE JUNCTION,ARIZONA,ADOPTING BY REFERENCE
THE CITY OF APACHE JUNCTION PUBLIC LIBRARY POLICIES AS
DECLARED PUBLIC RECORD BY RESOLUTION NO.98-29;REPEALING
ANY CONFLICTING PROVISIONS AND PROVIDING FOR SEVERABILITY
BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE
JUNCTION,ARIZONA,AS FOLLOWS:
SECTION I IN GENERAL
That certain document entitled City of Apache Junction Public Library
Policies,three copies of which are on file with the office of the City
Clerk,and which has been made a public record by the adoption of
Resolution No.98-29,i s hereby adopted as i f fully set forth i n this
ordinance.
SECTION I I REPEALING ANY CONFLICTING PROVISIONS
All ordinances and parts of ordinances in conflict with the provisions
of this ordinance or any part of the code adopted herein by reference
are hereby repealed.
SECTION III PROVIDING FOR SEVERABILITY
I f any section,subsection,sentence,phrase,clause or portion of this
ordinance,or any part of the code adopted herein by reference i s for
any reason held to be invalid or unconstitutional by the decision of
any court of competent jurisdiciton,such decision shall not affect
the validity of the remaining portions thereof.
APPROVED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE
JUNCTION,ARIZONA,THIS 3RD DAY OF NOVEMBER ,1998.
SIGNED AND ATTESTED TO THIS 5TH DAY OF N0VFMRFR ,1998.
DOUGLAS COLEMAN
Mayor
ATTEST:
KATHLEEN CONNELLY
City Clerk
APPROVED AS TO FORM:
-.0-/0-5-c=)8
RICHARD J.STERN
City Attorney
CITY OF APACHE JUNCTION
PUBLIC LIBRARY
POLICIES
TABLE OF CONTENTS
MATERIALS SELECTION POLICY .........................................................................1
CIRCULATION POLICY ............................................................................................6
YOUNG ADULT SERVICES POLICY .......................................................................9
CHILDREN'S MATERIALS SELECTION POLICY ..............................................11
REFERENCE POLICY ..............................................................................................13
WEEDING POLICY ...................................................................................................15
GIFT POLICY ............................................................................................................16
VIDEO POLICY .........................................................................................................17
TELEPHONE USE POLICY .....................................................................................19
EQUIPMENT USE POLICY ......................................................................................20
UNATTENDED CHILDREN AND/OR DISRUPTIVE BEHAVIOR POLICY .......21
T'ELEFACSEVIILE USE POLICY .............................................................................23
LIBRARY STANDARDS OF ACCEPTABLE BEHAVIOR ....................................24
VIDEO VIEWING CENTER GUIDELINES ............................................................26
ACCEPTABLE USE OF ELECTRONIC INFORMATION SYSTEMS .................27
LIBRARY PROGRAM USE POLICY ......................................................................32
LIBRARY DISPLAY POLICY ..................................................................................34
MATERIALS SELECTION POLICY
The purpose of this document is to serve as a guide in the selection of books and other
library materials for the Apache Junction Public Library in Apache Junction, Arizona.The
policies stated herein shall not be considered unalterable regulations or restrictions, but
may be amended when, in the judgment of library staff, such amendments will permit the
addition of valuable material to the general collection.Written amendments to this policy
must be approved by the Library Board of Trustees.
I.THE ROLE OF 'THE LIBRARY
A.The library assembles, preserves, organizes, and offers guidance in the use of print
and non -print materials, within the limits of space and budget restrictions, to all Apache
Junction area residents regardless of race, creed, color, disabilities or political persuasion.
Access to such materials will enable the people of the community to:
1.Find reliable and current information and keep pace with significant ideas and
progress in all fields of knowledge
2.Become more familiar with their cultural heritage and with the history and
literary heritage of Apache Junction
3.Supplement formal study and encourage informal self -education
4.Become more capable in their occupations
5.Develop their creative capacities and increase their appreciation of the arts,
literature and sciences
6.Become enlightened citizens
7.Make such use of leisure time as will promote their personal and social well
being
B.The library sponsors and co-sponsors programs that help fulfill the above listed
aims.
C.The library attempts toProvide materials and offer services of use to community
organizations, business firms and government agencies operating within the City of
Apache Junction.
D.The library cooperates with other agencies within and without the community
to realize its aims more fully.These agencies include but are not limited to the
following:
1.Local schools and educational facilities in other localities which offer courses
of study to residents of the community in order to:
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a.Encourage good reading habits.
b.Orient people in the proper use of the library
c.Help meet the supplementary reading needs of students in elementary,
secondary, college and adult education classes.
2.Other libraries that can through their resources provide information not
immediately available at the local library level or, conversely, for whom the
Apache Junction Public Library can provide information.Particular emphasis
on inter -county cooperation will be given by the library staff.
E.The Apache Junction Public Library and its Library Board view as guidelines the
Library Bill of Rights and the Freedom to Read statement adopted by the
American Library Association.Copies of these documents are appended to this
policy statement.
IL RESPONSIBILITY FOR SELECTION
The responsibility for selection lies with the professional staff of the library.Other staff
members, as well as members of the general public, may make recommendations for
consideration.The ultimate responsibility for book selection rests with the Director of the
Library who operates within the framework of policies determined by the Library Board of
Trustees.
EIL STANDARDS FOR SELECTION
A.Selection decisions will be based on some of the following criteria:
1.Positive reviews in recognized reviewing sources
2.Inclusion in lists of recommended books for public libraries or other
authoritative bibliographies
3.Direct examination of the work for content, format, and ease of use
4.Patron request and/or popular demand
5.Price
6.Relationship of the work in question to the existing collection
7.Accuracy and authority of the work to the tenets it sets forth
8.Contemporary importance or permanent value
9.Meets standards of physical and technical excellence
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10. Availability of material in other nearby locations, especially if of a
specialized subject area having limited appeal
B.The library will attempt to represent all approaches to public issues of a
controversial nature.The library does not promulgate particular beliefs or views,
nor is the selection of any given book equivalent to an endorsement of the author's
viewpoint.If a scarcity of information in a particular subject area exists, material
in that area may be selected, even though it does not meet the usually applied
standards.
IV.SCOPE OF COLLECTION
The Apache Junction Public Library collects materials for adults that includes fiction and
non-fiction books, local history materials, pamphlets, maps, large print materials,
cassettes, reference sources, paperbacks, periodicals, and other audio/visual materials as
budget and space permit.
A. FICTION
The library will attempt to maintain a good selection of current fiction with the
maintenance of the classic fiction collection.The fiction collection will be open to
all patrons.Parents will have the responsibility of determining what their children
should or should not read.
Fiction works of the mystery, science fiction and western genre have been assigned
special designations and sections for ease of location by the patron.Books are
shelved alphabetically by author's last name.
B.NON-FICTION
The library attempts to hold up-to-date information in all areas of knowledge.On
issues of a controversial nature the library attempts to provide a variety of
viewpoints and a balance of opinions.The Dewey Decimal System is used to
classify non-fiction materials.
C.REFERENCE
Books and materials designed for reference work are located in a special area for
use by patrons and the library staff.These titles consist of non -circulating,
denoted by a red seal on the spine, and seven-day circulating, denoted by a light
blue seal on the spine.
D. ARIZONA COLLECTION
The library makes a special effort to collect history and Arizona materials.These
are shelved in a special collection according to the Dewey Decimal System for
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non-fiction and alphabetically by author for fiction.Superstition Mountain
materials will have a non -circulating copy kept ON RESERVE.
E.LARGE PRINT BOOKS
For our patrons with a visual impairment, the library provides a collection of
fiction and non-fiction books in large print.The library also participates
cooperatively with the State Library's Talking Books program.The public library
can arrange for a qualifying patron to use this totally free service.A limited
number of fiction and non-fiction titles are on hand to start a patron in the Talking
Books program.
F.PAPERBACK BOOKS
Due to the popularity of the paperback format and for price considerations the
library maintains a large selection of paperbacks.They are circulated just like any
hard cover book.
G. VERTICAL FILE
Pamphlets, pictures, and clippings on a variety of topics can be found in the
vertical file.As a rule, this material is for in -library use only.Materials in this
collection are filed by subject.
H. PERIODICALS
In an effort to have access to current information on a variety of topics the library
attempts to acquire a number of magazines and newspapers to supplement the
book collection.These are mainly for use in the library.
L NON -PRINT MATERIALS
The library adds to the video cassette, microfiche, audio cassette, and other
audio/visual collections as budget permits and need arises.A separate video policy
has been adopted by the Library Board.For additional information on video
cassettes please refer to that policy.
J.COUNTY AND STATE MATERIALS
On loan to Apache Junction Public Library from the Pinal County Free Library and
the State Library Extension Division are a variety of materials intershelvetl with the
library's own collection and appearing in the library's catalog.
K. CHILDREN'S AND YOUNG ADULTS' COLLECTIONS
The library maintains special locations for children's materials and young adults'
collections.Policies covering these areas of selection have been adopted by the
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Library Board.For further information on either of these areas please refer to the
appropriate policy.
V.COMPLAINT PROCEDURES
The library recognizes the right of any member of the public to express negative
opinions on the selection of any material the library holds.For this reason the Library
Board has approved the following procedure to handle complaints in an
impartial and factual manner.The library will review selection decisions regarding
specific materials upon the completion of the Book Selection Inquiry form by the
individual or group raising the objection.Copies of this form will be available at
the circulation desk.After the completed form is returned to the Library Director,
the matter will be brought before the Library Board at a regularly scheduled
meeting.The Library Board meets on the first Tuesday of each month.
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CIRCULATION POLICY
The Apache Junction Public Library, in an effort to establish fair and equal access to
library materials, has developed the following circulation procedures:
1.ID will be required to verify address.Some restrictions may apply.See current
card application procedure.No general delivery or federal, county or state park
addresses are acceptable.A U.S. Post Office box in our service area will be
accepted.A library card will be issued at no charge upon request to:
a.All residents of Pinal County.
b.All individuals owning businesses within Apache Junction City limits
c.All individuals employed within Apache Junction (including the School District
area)
d.All fill -time students attending school within Apache Junction School District
e.All residents included in reciprocal borrowing areas or groups (as established
by the Library Board)
f.All winter visitors who reside in the Apache Junction area one month or more
will be considered a resident for the purpose of obtaining a library card.
A library card will be issued for a fee to applicants not meeting the above conditions.
2.Applicants who are under age fourteen must have the signature of a parent or legal
guardian prior to issuance of the borrower's card.
3.A library card that is lost, stolen, or damaged beyond use in the library's charge out
system must be replaced at the borrower's expense.
4.Lost or totally damaged borrowed materials must be paid for by the responsible
borrower at the replacement cost plus a processing charge.All cost evaluations
will be determined by the Library Director for either partial or complete damage of
library materials.
5.Fines will be assessed for overdue materials on a per day, per item basis.
Bookdrops are available for returning library materials when the library is not open.
Books returned to other libraries will be treated as overdue books if not returned to the
Apache Junction Public Library by their due date.Interlibrary loans will have no
renewals.
6.The Loan Period for circulating library materials will be as follows:
a.The general collection of fiction and non-fiction will check out for 21 days.
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b.Reference books designated with a light blue seal will be circulated for 7
days.
c.Library staff has the right to limit books with multiple reserves or any bestseller
or popular title to a seven day circulation period
d.Audio Cassettes and AN Kits are treated as books with a check out of 21
days.
e.Video cassettes are discussed in the Video Policy and are not a part of this
policy.
f All materials (except entertainment videos) may be renewed once provided that
no other patron has requested that a hold be placed on them.
7.Non -Circulation Materials may be used by the general public, but only within the
confines of the library.These materials include:
a.Reference books designated by a red seal.
b.Periodicals indexed and/or those stamped DO NOT CIRCULATE.
c.The most current issues of all periodicals and newspapers.
d.Books marked "DO NOT CIRCULATE" which are restricted to library use
because of the specialized nature or value of the material.
e.Vertical file materials,
f Any microform materials.
g.Any book designated as "ON RESERVE".
8.Circulating Materials held by the Library but not immediately available can have
requests made by the patron to hold the book when it is again available for
circulation.If the waiting list consists of more than one patron, the succeeding
patron will be informed of this and requests will be filled in the order they were
made.The patron will have twenty-four hours subsequent of notification to check
out the book.
9.Patrons will be asked to observe the borrowing limit set by the Library Board of
Trustees.All bar-coded paperback books will be counted as hard cover books.
10. A patron who owes assessments on damaged or lost items will not have borrowing
privileges, nor be able to sign as responsible party for another's library card, until
the monies are paid in full.
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11. All fines and charges on a patron's card must be paid before additional materials
may be borrowed.
All fines and charges are set by the Library Board of Trustees.A current schedule of
charges and fines will be available at the circulation desk.
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YOUNG ADULT SERVICES POLICY
L SELECTION OBJECTWES
The Library recognizes the uniqueness of the young adult and attempts to provide
for the needs and interests of the age twelve.to eighteen year old patron through
the collection of library materials geared toward the informational, educational,
and recreational needs of the young adult.
IL RESPONSIBILITY FOR SELECTION
The responsibility for selection lies with the professional staff of the library.Other
staff members, as well as members of the general public, may make
recommendations for consideration.The ultimate responsibility for book selection
rests with the Director of the Library who operates within the framework of
policies determined by the Library Board of Trustees.
In so far as the Library Director deems practical, general selection principles will
apply in choosing young adult print and non -print materials.Criteria include the
ability, authority and soundness of the author's approach and attitude; the
timelessness, importance and popular appeal of the subject matter; the needs of the
collection and the price of the material.
Personal growth, career aspirations, social development, recreational reading, fads
and hobbies are among the types of informational needs the library will attempt to
meet through the hardback and paperback books, periodicals, and other media
selected for young adults.The library's budget and space limitations will be major
factors in determining the size and scope of the young adult collection.Young
adult non-fiction is shelved with adult non-fiction.
The responsibility for the reading of young adults rests with their parents or legal
guardians.Materials in the adult collection and in reference will be open to all
patrons.The adult collection will not be restricted by the possibility that young
adults may obtain materials their parents consider inappropriate.
No separate reference collection is maintained for young adults.All materials
designated as reference will be shelved in the regular adult reference section for
usage by all library patrons.
SERVICE OBJECTIVES
The library will attempt to provide some programming directed primarily to young
adults and will encourage attendance at general audience programs deemed to be
of interest to young adults.
The library staff will demonstrate the use of library reference tools, will instruct in
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the use of the catalog and will provide assistance in locating materials on the
library shelves as requested, however, the staff will not engage in actual research
or homework assignments which are the responsibility of the young adult patron
requesting assistance.The library will not attempt to provide textbooks used in
the school curriculum either in the collection or through interlibrary loan; although
a book would not necessarily be excluded from the collection simply because it is a
textbook.
The library recognizes the talents and resourcefulness of young adults.For this
reason the library encourages teenagers to volunteer for work assignments in the
library, and to submit book requests.
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CHILDREN'S MATERIALS SELECTION POLICY
It is the desire of the Apache Junction Public Library to provide children in the
infancy through early teen years a collection that can satisfy their informational,cultural
and recreational reading needs.Primary emphasis is placed on the selection of a wide
variety of print materials to help stimulate the child's intellectual, emotional and creative
abilities and to help satisfy the child's natural curiosity about the world and his or her
relationship to it.The library will add non -print materials for children as the budget
allows.
I.RESPONSIBILITY FOR SELECTION
The responsibility for selection lies with the professional staff of the library.Other staff
members, as well as members of the general public, may make recommendations for
consideration.The ultimate responsibility for materials selection rests with the Director of
the Library who operates within the framework of policies determined by the Library
Board of Trustees.
II.SELECTION RESPONSIBILITY CRITERIA
Selection decisions may be based upon the following criteria:
1.literary and artistic worth
2.suitability of content and vocabulary to the age of the readers
3.contribution of the material to the balance of the total collection
4.emphasis on positive attitudes
5.provision of enjoyment thereby fostering an interest in reading
6.positive reviews in recognized reviewing journals or inclusion in authoritative
lists of best books for children
The children's collection includes print and non -print materials to meet the general
demands of the majority of children as well as books with special qualities which make
them valuable to children with special needs, talents, problems or interests.
School curriculum demands may be considered in selection; however, it is not the
intention of the public library to replicate or attempt to substitute for the school library.
Books in a series will be judged individually for merit and will be added only as they fill
particular need.
Books on human development and sex are carefully selected as to scientific accuracy and
simplicity and dignity of presentation.
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Books which are recognized as children's classics and of considerable literary merit are
included in the collection even though they may contain a word or phrase that is
unacceptable to some members of the community.
Current books which are well written and which authentically and meaningfully portray a
period, incident, or way of life may be purchased despite the occasional use of an
unacceptable term, provided the total impact of the book meets the standards set forth in
this policy.
The responsibility for the reading of children rests with their parents or legal guardians.
Materials in the adult collection will not be restricted by the possibility that children may
obtain materials their parents consider inappropriate.
Materials chosen especially for children will be shelved under the designations E for easy
books, often referred to as picture books, and J for juvenile books.While most reference
materials are shelved in the regular adult reference section, there is also a reference section
in the children's collection.
It is the intention of the library to stimulate children's interest in reading through programs
such as the summer reading program and story hours.The library staff cooperates with
area nursery schools, day care centers and the Parks and Recreation Department of the
City to further the objective of fostering a love of books and reading among children.
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REFERENCE POLICY
The library recognizes the provision of reference service to its patrons as one of its chief
functions.Because of the vast scope and specialized nature of reference materials the
library staff realizes the impossibility of having the best and/or most recent information on
every conceivable topic immediately available on the local level.For this reason it will be
the goal of the library staff to:
1.answer the question from available sources or
2.refer the patron to a more appropriate resource to obtain the desired information
or
3.initiate appropriate interlibrary loan procedures to obtain needed material or
4.refer the question to the county library or other appropriate information center for
further investigation.
While it is the desire of the library staff to provide patrons with the requested information,
there are limits which must of necessity be imposed:
A.Patrons with legal questions will be directed to the Arizona Revised Statutes or
other books on law that the library may have in its collection.In no instance will a
librarian or other staff member attempt to interpret the laws for a patron.
The law materials acquired by the library will generally be those suitable for a
layman.Patrons with complicated law -related questions will be referred to a law
library or urged to seek legal counsel.
B.Patrons with medically related questions will be directed to one of the standard
medical reference books or to the general layman's medical collection the library
holds.The library staff will not interpret medical information for the patrons.
C.Patrons with questions relating to appraisal of value of an object or piece of
property will be guided to any relevant materials the library might hold on the
subject, but in no way will the library staff attempt to appraise any such object or
offer opinions concerning possible value.
D.The library's role in handling genealogy or heraldry questions will be that of
directing the patron to the appropriate materials in the library's collection.Patrons
will be referred to another agency where more materials on this subject are known
to exist and where specialized assistance is available.The library will not attempt
to do interlibrary loan for genealogy materials.
Library staff will make efforts to obtain requested telephone numbers to agencies such as
governmental organizations, chambers of commerce or associations, but will expect the
actual contact by telephone to be made by the patron asking for the information.Library
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telephones will not be available for use by the public.Library staff will not as a matter of
course make long distance telephone calls to answer patron requests.
Telephone patron requests are welcomed; however, when the library staff determines that
the quantity of information requested is sufficient to warrant it, the staff member may ask
the patron to come into the library to examine the material held on the subject.The staff
will not read long passages from various sources, nor is it their place to synthesize or
interpret information for the patron.
Because the library has a limited number of telephone lines, under most circumstances the
caller will be asked to give a name and telephone number where he or she can be reached
with the answer to the query posed, rather than being asked to hold.This is to insure the
opportunity for other patrons to complete calls to the library, rather than being
discouraged by a busy signal.
It will be the duty of the library staff person handling patron reference requests to guide
the patron in the use of reference tools and in the location of materials on a given topic.It
is not the responsibility of library staff to conduct research for patrons or handle
interpretation of data for patrons.
The library staff wants to assist the patrons in finding exactly the right information needed.
For this reason it is often necessary to ask questions of the patron to clarify the problem
and determine an appropriate search strategy.This is not done to discourage the patron
or to invade the privacy of the person with an inquiry.It is merely intended to provide the
best possible answer in the shortest length of time.The staff considers no question to be
too small or insignificant.We want to serve you if we can.
The library does perform on-line searching for requests when staff warrants its necessity.
Library staff does not perform searches "on demand" due to limited staff time and limited
computer availability.
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WEEDING POLICY
In accordance with space and efficiency requirements of the facility and recognized
standards for weeding library materials, the following guidelines will be used for
permanent removal of items from the library's cataloged collection:
1.non -repairable damage to the item
2.the item is outdated or it has not circulated in over two years, excepting works
that are recognized as classics.
3.there are more copies of the item than demand warrants.
4.the book needs rebinding but that cost exceeds the book's value to the collection.
5.the item needs repair but the cost exceeds its value to the collection.
Removal of items under this policy will only concern items that are too old, too worn, or
without demand.No item is to be removed under this policy as a result of content.
The Library Director will make the final decision concerning removal or retention of
items under this policy.
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GIFT POLICY
Apache Junction Public Library actively solicits gifts of print materials; non -print materials
and other donations to assist in the enrichment of the library's collection and the provision
of needed equipment.Gifts will be accepted on the following conditions:
A.that the librarian has the authority to make whatever disposition of the gift he or
she deems advisable
B.that no restrictions as to placement or use are made by the donor
C.that the library will accept no materials for deposit that are not outright gifts.
A bookplate will be placed in a donated volume to indicate the donor and/or person being
recognized by the gift upon the donor's request once the librarian has approved the volume
for addition to the collection.
No material of any kind will be placed in the library without permission from the librarian.
Gifts such as real property and/or stock will be accepted if conditions attached thereto are
acceptable to the Library Board and to the City Council. If a cash gift exceeds $1,000.,
then it must come before the Library Board.
Materials donated to the library are considered tax deductible by the Internal Revenue
Service.The library regrets that it cannot appraise gifts but will upon request provide the
donor with a statement describing the gift.
The participation of the public through donations is an important enhancement of the well-
being of the Apache Junction Public Library.
RECEIVED OF
DONATION OF
DATE
REV 2-98
RECEIVED BY
APACHE JUNCTION PUBLIC LIBRARY
1177 NORTH IDAHO ROAD
APACHE JUNCTION, ARIZONA 85219
THANK YOU FOR YOUR SUPPORT
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VIDEO POLICY
It is anticipated that the video cassette collection will contain instructional, educational,
children's, and classic film titles in the half -inch VHS format.
SELECTION AND ACQUISITION
Selection of titles shall be guided by the same considerations and principles as the selection
of printed material.Selection and ordering will be performed by the same staff who
currently handle acquisitions.
Some of the key criteria for selection include:communicates information effectively; is of
good technical quality; has subject matter that is best served by the use of video as
opposed to other media; is addressed to the individual user rather than dependent upon
the use of an instructor to convey its information; and generally stands alone as an
information source.
The video collection will center around, but not be limited to, how-to instruction, cultural
and ethnic material, Arizona and Southwestern subjects, social issues, recognized classics,
and children's stories.
CIRCULATION/LOAN POLICY
Video cassettes will be circulated to library card holders who are 18 years of age or older.
Those under 18 must have parental permission prior to checkout of videos.This is done
because of the high cost of video materials and so that the parent is aware of the increased
risk assumed in checking out video materials.
Video recordings borrowed from the Apache Junction Public Library are not to be copied,
sold, or rented by their recipients.Only those video cassettes clearly marked as having
Public Performance Rights can legally be shown to a group or organization.It is the
responsibility of the person borrowing the tape to see that they are used in an appropriate
manner in accordance with the copyright law.Any group or organization wishing to
borrow tapes to show to the group or organization is responsible to pay performance fees
to the producer and obtain appropriate permission from the producer of the video to give
a public showing if the tapes do not carry Public Performance Rights.Most cassettes are
for home viewing only.
Entertainment video cassettes are available for a three day check-out time.For these there
are no reserves or renewals available.Nonfiction videos circulate the same as book
materials. Reserves and renewals will be accepted on these video cassettes.There is a
limit of four video recordings per family.
Video cassettes are subject to special overdue fines. Video cassettes must be returned
either inside the library or the cassette return located by the main library door.No video
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or audio cassette may be placed in the curbside book return.A cassette return is located
left of the entrance to the library. Should a cassette case be too large for the cassette
return, the patron must bring the cassettes into the library.A video or audio cassette left
in the curbside book return will be subject to an additional fine.Borrowers must rewind
all cassettes before returning them.There will be a charge for the borrower who fails to
rewind any cassette.Lost or damaged cassettes will be assessed at full replacement value
plus processing fee.All fines and charges are set by the Library Board of Trustees.A
current schedule of charges and fines will be available at the circulation desk.
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TELEPHONE USE POLICY
The telephones located in the public library are for library business, receipt of reference
questions from the public and for convenience to the patron in gaining information about
library programs and services.They are not to be used by patrons for conducting personal
business or for social calls.A public pay telephone is located outside the library building
for the use of the general public.If at all possible, both children and adults will be
expected to use this telephone for any needed calls.
Should an emergency situation arise, (the definition of such an emergency to be defined by
library staff and not the patrons) the staff may permit a phone call to be made on a
telephone in the workroom.A desire on the part of an adult or child to save the charge on
a telephone call will not be considered an emergency!
While it is true that taxpayers do find the services of the Library, as they do all City
services, no single taxpayer has the right to expect special treatment or services not
afforded to others.Allowing patrons access to the library's telephones would undermine
the purposes for acquiring the telephone service.Patrons would soon find that their
legitimate attempts to contact the library would be hindered by those patrons wishing to
use the telephones for personal business.
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EQUIPMENT USE POLICY
The library's equipment including typewriters, film projector, overhead projector and video
equipment are not for public use, nor may they be borrowed by members of the public or
by groups of individuals such as clubs or organizations.As City property, they will be
loaned only to other City departments for City business or to the County Library but only
at the discretion of the Library Director or individual left in charge of the Library in the
Director's absence.Any other use is not permitted.
The equipment located in the Library's Audio/Visual/Literacy Center is an exception to
this policy in that the equipment in the center has been placed there for the convenience of
the public to have in -library use of the cassette tapes, and other audio-visual materials.
While the patrons are encouraged to make use of the cassette play -back units, the
equipment is still restricted to use within the library, and is not available for checkout.
The policy is designed to protect audio-visual and other equipment so that it will be
available for its intended function of providing programs to the library patrons and to help
staff perform their assigned duties.This policy is to insure that the equipment will be used
in the manner it was originally intended at its purchase.
REV 2-98
20
UNATTENDED CHILDREN AND/OR DISRUPTIVE BEHAVIOR POLICY
POLICY STATEMENT:A parent who leaves children unattended in the library does so
at his/her own risk.Library staff are not babysitters and will not supervise the child.The
Library is a public building and as such can not be considered a safe place to leave an
unattended child.Parents are responsible for their children's behavior while in the library.
Disruptive children who do not control their behavior within two warnings will have this
policy enforced.Where "parent" is used in this policy it is to be understood that guardian
is implied if appropriate.
CHILD LEFT UNATTENDED
1.Young children left unattended are often frightened and crying and should be
comforted by the staff.
2.If it is determined that a child is lost or left unattended, a staff member should bring
the child to the Head of Circulation who will try to identify and locate the parents or
responsible adults:
a.Walk around the Library with the child, looking for the parent.
b.Page the child's parents using parent's name if known, or child's name if known.If
no name is available, describe the child's physical appearance.
c.When the parent is located, explain firmly the library policy on unattended
children.
d.lithe parent is not found in the building, the staff member should call the police.
e.Under no circumstances shall a staff member or library volunteer take the child out
of the building.
DISRUPTIVE BEHAVIOR
A. ATTENDED CHILDREN
1.Children who are being disruptive will be asked by staff to behave.
2.If the disruptive behavior continues after a second warning, a staff member
should inform the parents that their child is disturbing others.
3.If the parents refuse or are unable to control the child, the family will be asked
to leave.
4.If the family does not leave in a timely manner the police will be called.
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B.UNATTENDED CHILDREN
If a child is unattended and is behaving in a disruptive manner:
1.The child will be asked to correct the behavior.
2.The staff member will give the child two warnings.lithe child persists he/she
will be asked for a parent name, phone number, and address.
3.After obtaining the child's and parents' names, attempt to locate the parents
within the building.If located in the building, explain that the child is being
disruptive and inform them of the library policy.If the parent refuses or is
unable to control the child, the family will be asked to leave.If the family does
not leave in a timely manner, the police will be called.
4.If the parent cannot be located within the building, the staff member will
attempt to contact the parent through searching the database, phone book, etc.,
if the child has not provided the information.When the parent is contacted
he/she will be told that the child is being disruptive, will be reminded of the
library policy, and will be told he/she must pick up the child immediately.If
he/she is unable to come immediately he/she will be told that the police will be
called.Call the police if the parent has not arrived within half an hour.
5.If the parent cannot be contacted within half an hour, or if the library is
closing, the police will be called.
6.If the parent cannot be located and the child leaves (e.g., to catch a ride),
the staff member will then write the parent describing the disruptive behavior
incident and informing the parent of the library policy.
REV 6-94
,22
TELEFACSIMILE USE POLICY
Use of the Fax machine is restricted to Library and City business only.
1.General Guidelines:
a.One staff member may be designated as 'key operator" who will maintain the
equipment, purchase supplies and will keep the Journals issued by the machine
to track long distance calls and to track general use.
b.All staff members should be trained to send messages.
c.When sending information, use the "Facsimile Cover Sheet" to indicate who should
receive the information at the receiving site.Send this sheet last so it will be on
top of the item sent.
d.If a message needs to be picked up immediately, the sender must telephone the
recipient to alert him/her of the message being sent.
e.Staff will check the Fax machine for messages daily.
f.The person checking the machine will give messages to staff member, or will call
other City staff to pick up their messages.These messages will be held at the
Information or Reference desk.
g.City staff may submit documents to be faxed, but call first to determine when
messages may be transmitted.Non -library City staff must present identification
showing that they are employed by the City before use of the machine is permitted.
2.What To Send
a.Reference questions that could be better answered by another library.Material
that fills a reference need but is not available at our library.
b.Any information which has a time limit and cannot be delayed by sending via mail.
c.Memos, meeting minutes, agendas, schedules, and interlibrary loan requests at the
discretion of the staff for Apache Junction Library patrons.
3.What Not To Send
a.Confidential information.
b.Information not affected by time limits.
REV 6-93
23
LIBRARY STANDARDS OF ACCEPTABLE BEHAVIOR
Welcome to the Apache Junction Library.To better serve all Library users, the Library
has established certain standards.You have been given this statement of policies because
your behavior does not meet accepted Library standards.If you will modify your
behavior, you are welcome as a Library user, otherwise, the Library must ask that you
leave Library premises.If you refuse to leave, the police will be called and you will be
prosecuted to the full extent of the law.
The Apache Junction Public Library is supported by the taxes of the citizens of Apache
Junction and they have the right to expect that the Library be clean, pleasant and safe.
The Library should be used as a pleasant place to read, to choose books and other
materials, to attend film showings and programs, to watch puppet shows and listen to
story times, and to request information from Library staff.
Unfortunately, the behavior of a few Library visitors creates problems.Behavior becomes
unacceptable when it impinges on the right of others, impacts public health, could result in
injury to oneself, be detrimental to the health and safety of others, or could result in
damage to the building or equipment.Examples of this kind of behavior include but are
not limited to:
Abandonment/leaving of young children unattended
Abuse/vandalism of library facilities or equipment
Adding materials that have not undergone selection by the library staff
Bathing/washing clothes
Child abuse
Chewing tobacco
Drinking
Eating
Exhibitionism/flashing
Failure to wear shirt and shoes
Gambling
Harassment: physical, sexual or verbal abuse of other library users or of library staff
Intoxication resulting from alcohol or drugs
Loitering including refusal to leave at closing
Obscene language
Prolonged crying or tantrums
Sleeping
Smoking
Soliciting
Unruly/offensive behavior
Use of radios/TVs without headphones
Use of wrong rest rooms
Voyeurism/peeping
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The following may not be brought into the library:
Dangerous weapons
Bedrolls/bed blankets
Birds/snakes/animals (except for use of a service animal by a person with a disability)
Drink/food
PETITIONS RULING
The City Attorney has advised us that people with petitions may sit outside the building
with petitions as long as they do not damage the property or interfere with the traffic
coming in and out of the library.They may not sit in the lobby.
REV 5-98
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VIDEO VIEWING CENTER GUIDELINES
1.Before using the video viewing center, the patron will sign-up at the Service Desk
by writing his name and the time.
2.The center may be used by one person at a time for a maximum of one hour
(exceptions must be approved at the Service Desk).The headphones must be
used while using the center.
3.Video cassettes are to be returned to the Service Desk for rewinding when the
patron signs -out by writing the time and the number of videos viewed.
4.Only Library owned videos may be viewed on the VCR and no video taping may be
done.
5.The equipment in the video viewing center may not be moved or attached to any
additional equipment.
6.Disruptive behavior or abuse of equipment will terminate patron's use of the center.
7.R-rated videos require proof of age.
REV 6-95
26
Apache Junction Public Library
ACCEPTABLE USE OF ELECTRONIC INFORMATION SYSTEMS
Approved by the Library Board on September 1, 1998
Approved by the Apache Junction City Council on
I.INTRODUCTION
In line with its mission, the Apache Junction Public Library endeavors to develop
collections, resources and services that help meet the informational, recreational and
educational needs of the community it serves.It is within this context that the Library
offers access to electronic information resources including computer equipment,
programs, databases and the Internet.
By using the Library's computers the patron is agreeing to all the conditions set forth in
this policy.The Apache Junction Public Library reserves the right to alter the provisions
of this policy and to change the conditions of use of its electronic information resources, in
accordance with its mission.The Library reserves the right to terminate or change,
without notice, the nature of access to specific electronic resources, in accordance with its
mission.
IL LIMITATION OF LIABILITY
A.INTERNET ACCESS
In response to advances in technology and the changing needs of the community, Apache
Junction Public Library offers access to the Internet.The Internet has a vast array of
information not contained in the Library's own collections.While the Internet offers
information that is valuable and enlightening, the user may also locate information that is
controversial, offensive, disturbing, or illegal.The Internet contains sexually explicit
material and other information resources that one may personally find inappropriate.It
also contains material that would be illegal to display in a public place pursuant to federal
and state law.Not all sources on the Internet provide accurate, complete or current
information.The library patron needs to be a good information consumer, questioning the
validity of the information found.
The Apache Junction Public Library does not monitor and has no control over
information available through the Internet and cannot be held responsible for its content,
presentation, or use.The Internet is a global network with a highly diverse user
population. Library patrons use it at their own risk.
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Patrons who choose to use the Library's computer equipment are required to accept the
terms of this Acceptable Use Policy.By electing to use the Library's computers for
Internet access, the user acknowledges and understands the rules as well as the
consequences for failure to follow such rules.Parents or guardians of a minor child must
sign a permission slip for their child to use the Internet and are advised to supervise their
child's Internet sessions.As is the case anywhere in the Library, parents or guardians, not
the Library or its staff; are responsible for their children and the materials they access.All
individuals who wish to use the Internet at the Library must agree to the conditions of use
prior to making use of the computers.
The Library will post this disclaimer on its Internet home page.
LINKS TO INTERNET SITES
The Apache Junction Public Library, through its Internet home page and internal computer
network, provides links to interesting and useful Internet destinations and resources for
library users to explore.Due to the unregulated nature of the Internet, the Library cannot
monitor the sites to which it links, nor any subsequent links, and cannot accept
responsibility for the content or availability of those sites. It is not always possible to get
to the places on the Internet the patron may want to go.There are many reasons, among
them: too many Internet visitors, the host computer has closed or limited access from the
outside world, the database or resource is licensed to a particular institution and therefore
has restricted access, the host computer has changed its address or has closed down, or
the library's Internet connection is temporarily inoperable due to technical difficulties.
C.USE OF COPYRIGHTED MATERIALS
The Apache Junction Public Library provides access to copyrighted materials, including
copyrighted electronic materials.Responsibility for the consequences of copyright
infringement shall lie with the library user.The Library expressly disclaims liability or
responsibility resulting from copyright infringement by users.
D.COMPUTER VIRUSES
Data or software downloaded from any source, including external computers, networks,
and the Internet, may contain computer viruses that could be potentially harmful to the
computer systems of Library users. In fact, any time one uses a disk in a computer other
than his/her own, one risks getting a computer virus. The Apache Junction Public Library
is not responsible for damage to any user's disk or computer, or any loss of data, damage,
or liability that may occur from a library user's utilization of the Library's electronic
information resources and/or equipment.
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The Library recommends that users maintain checking and scanning software on their own
computers to identify and eliminate viruses in any data, files, or programs they obtain from
external computers and networks.
HI.RESPONSIBILITIES
A.ETHICAL USE
Library users who access the Apache Junction Public Library's electronic information
resources shall employ them in an ethical manner.Examples of unethical use include, but
are not limited to the following:
•Violation of computer system security.
•Unauthorized use of computer accounts, access codes/passwords or network
identification numbers assigned to others.
•Removing, reconfiguring, damaging or destroying computer hardware, software,
and/or peripheral equipment and accessories.
•Using the Library's electronic information resources in a manner that would
unnecessarily impede the information gathering activities of others; such as
monopolizing one or more computer workstations.
•Using the Library's electronic information resources in ways that create a hostile
environment for others.
•Violation of the privacy of other library users.
B.LEGAL USE
The Apache Junction Public Library's electronic information resources may only be used
for legal purposes.Examples of illegal usage include, but are not limited to, the following:
•Harassment or stalking of other persons.
•Libeling or slandering of other persons.
•Violation of applicable local, state or federal law regarding the damaging,
destroying, or altering without authorization any computer or electronic
equipment, software, or data belonging to the Library, other persons, or other
organizations.
•Violation of software license agreements.
•Infringement of copyrighted information.
•Disruption or unauthorized monitoring of electronic communications.
•Accessing of material that is illegal to display in a public place pursuant to
federal and state law.
29
C.CONDITIONS OF USE
To ensure that the use of the Apache Junction Public Library's electronic information
resources is consistent with the legal and ethical standards set forth in this policy, the
following conditions of use shall apply:
•Library users shall have access to the Library's electronic information resources
on a first -come, first -served basis.
•Computers are usually available during normal working hours of the Library,
subject to periodic maintenance.
•A maximum of two people may be at a computer at any one time.
•If patrons are disruptive they will lose any additional time they have allotted to
them.Disruptive patrons may be barred from using the Library's computers
and/or asked to leave the Library.
•Patrons may sign up for 1/2 hour of computer time per day.This time may be
extended at the discretion of the staff.
•Library users shall not attempt to upload, install, set-up, run, or execute any
program or software not on the Library's computer workstations.
•The Library's equipment cannot be changed, disconnected, or rearranged by the
public, nor can patrons attach additional equipment to the library's equipment.
•Abuse or misuse of the equipment may, at the discretion of the staff, bar a person
from future use.The patron may also be billed for the cost to replace or repair
the equipment.
•Printing is available.Refer to the fee schedule.
•Library patrons are expected to use discretion in the use of the Internet.Patrons
should follow common netiquette courtesy.
•Copyrighted programs are protected by copyright law and may not be copied by
patrons.
•Library users shall not, in accordance with applicable law, reproduce or
distribute copyrighted materials without the permission of the copyright holder,
except as permitted by the principles of "fair use".Responsibility for any
copyright infringement lies with the user.The Library expressly disclaims any
liability or responsibility resulting from such use.
•The Library does not provide E-mail accounts to the public and does not support
access to BBS, Usenet (newsgroups), IRC (Internet relay chat), MUD (multi-
user domain), or other online games.
•Literacy students have priority on lab computers.
•Reference staff has priority on reference center area computers.
•Children too young to use equipment properly must be accompanied by a
responsible adult.
•Only one software selection at a time will be given out to each user.
•All material must be returned to the Service Desk when the patron is finished.
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•Library users shall not, in accordance with local, state or federal law, employ the
Library's electronic information systems to access or display explicit sexual
material.
IV.SANCTIONS
Library users who violate the Apache Junction Public Library's Acceptable Use of
Electronic Information Systems policy, or who refuse to comply with the Conditions of
Use will be removed from the Library and may have their library privileges revoked.
Violations of the policies described above regarding the legal and ethical use of the
Library's electronic information resources will be dealt with in a serious and appropriate
manner.Illegal acts involving the Library's electronic information resources may also be
subject to prosecution by local, state, or federal authorities.
Use of the Library's public access Internet stations to display or disseminate sexually
explicit or sexually suggestive (obscene/pornographic) material is prohibited.Violators of
this policy will be removed from the Library and will have their library privileges revoked.
STAFF ASSISTANCE
Subject to availability of Library staff, assistance in accessing the Internet and information
on search techniques and other general information is available upon request.However,
Internet users should seek the assistance of computer professionals for technical assistance
and the meaning of computer jargon, state-of-the-art hardware, and other in-depth
instruction on software use.
ACKNOWLEGEMENTS
The Apache Junction Public Library gratefully acknowledges the guidance given by the
"Acceptable Use" policies of the Tempe and Glendale Public Libraries that were used as
models for this policy.
The Apache Junction Public Library shall make available both electronic and paper
copies of this policy.
REV 6-98
31
LIBRARY PROGRAM USE POLICY
ROOM CAPACITY 60
I.PURPOSE
The Apache Junction Public Library is a public educational, cultural and entertainment
facility.As such, many programs under library sponsorship are offered in the program
room.To maximize facility use, while reserving priority use by the library, the room is
made available to other City Departments, governmental agencies, and public educational
institutions under the following guidelines.
II. POLICIES
1)All library programs will have priority over non -library programs.
2)No meetings will be allowed in the library if there is any commercial intent or
solicitation for profit or sales from the group or organization holding the
meeting.
3)Requests for use of library facilities should be arranged at least ten days prior to
the requested time; signed responsibility forms should be completed and returned
to the Library Director by one week before the meeting.The Library Board of
Trustees grants the right of approval for use of the library's program room to the
Library Director.
4)Non-profit groups using the library facilities may be allowed to collect internal
dues, provided it is not with commercial or profit -making intent.
5)No library services, facilities or materials may be used for fund raising without
the express consent of the Library Director.Use of library audio-visual
equipment requires permission of the Library Director.
6)Organizations using library facilities are financially responsible for damages to
such.
7)Organizations using library facilities are responsible for all clean up work and or
costs resulting from such use.No storage of equipment, supplies or materials
will be permitted.
8)A use charge is made so the cost of making the room available will be shared by
those using it.Ask at circulation desk for a copy of the fee schedule.
9)The use charge along with a cleaning deposit must be paid at the time the key is
picked up.The cleaning deposit will be returned when the key to the room is
32
returned if, after inspection, the room is found to be clean and there is no
damage --the door has been locked and the lights have been turned off
10) Smoking is restricted to the designated smoking areas which are the library and
community center patios.Alcoholic beverages are not allowed in the building at
any time.Use of illegal drugs is also prohibited.
11)User organizations, except Friends of the Library and City -related groups, must
provide proof of current liability insurance.
12) Organizations using the program room must agree to hold the City of Apache
Junction free of responsibility and without harm for any personal injury or
damage of equipment, as a result of the use of the library facilities (see
application for use form).
13) The key for the program room must be returned to the Library immediately after
each meeting, or no later than 10:00 a.m. the following morning after a night
meeting lasting later than the Library's closing time.
fit PROCEDURES
These policies will be adhered to by the Library Director to insure fair and efficient use
of the Library building.
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LIBRARY DISPLAY POLICY
I.PURPOSE
The Apache Junction Public Library has limited display and bulletin board facilities and
limits its display areas to use by the library, other City Departments, governmental
agencies, and public educational institutions under the following guidelines:
IL POLICIES
1)All library displays will have priority over non -library displays.
2)Requests for use of library display space by one of the authorized agencies must be
approved by the Library Director, or authorized person acting in that capacity in
the absence of the Director, prior to displaying any materials.
3)Agencies using the Library for display are financially responsible for damages to
Library property caused by the display.
4)Organizations using the display areas must agree to hold the City of Apache
Junction free of responsibility and without harm for any personal injury or damage
or loss of equipment or materials involved in the display as a result of the use of
the library facilities.
5)The length of the display must be agreed upon between representatives of the
agency doing any display and the Library's representative prior to placing any type
of material in the library.
6)The Library is not providing a public forum through the use of its display areas, so
it will not be available to members of the general public for any type of display
request they might make.
7)In the course of planning Library displays, the library staff may call upon a group,
organization, or individual to assist with a display by providing materials and/or
help with arranging the display.
M. PROCEDURES
These policies will be adhered to by the Library Director to insure fair and efficient use
of the Library display areas.
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