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Home My WebLink About2024 01.16 City Council Regular Agenda City of Apache Junction, Arizona Meeting location: City Council Chambers at City Hall Agenda 300 E.Superstition Blvd Apache Junction,AZ City Council Meeting 85119 apachejunctionaz.gov Ph:(480)982-8002 Tuesday,January 16,2024 7:00 PM City Council Chambers A. CALL TO ORDER B. INVOCATION AND PLEDGE OF ALLEGIANCE C. ROLL CALL D. CONSENT AGENDA The council may, at this time, take single action on any or all items listed as consent agenda items. These may include, but are not limited to, acceptance of agenda, acceptance of minutes, appointments, acceptance of resignations and adoption of certain resolutions and other items which do not require a public hearing. The consent agenda is a timesaving device of which the mayor and city council is to receive documentation on these items from the city manager for their review prior to the meeting. Any member of the council may remove any item from the consent agenda for discussion and cause a separate vote on the matter later in the agenda. 1. 24-002 Consideration of acceptance of agenda. Sponsors: Jennifer Pena 2. 4-003 Consideration of approval of minutes of the regular meeting of December 19, 2023. Sponsors: Jennifer Pena Attachments: CCMIN 2023 12 19 MINUTES DRAFT 3. 24- 14 Consideration of approval of Resolution No. 23-39 amending the classification and compensation plan for fiscal year 2023-2024 for non-sworn city employee positions, implementing a mid-fiscal year adjustment to salaries, authorizing necessary budget appropriations, and establishing an effective date for these actions. Sponsors: Anna McCray Attachments: Resolution No.23-39 City of Apache Junction,Arizona Page 1 Printed on 1/1112024 City Council Meeting Agenda January 16.2024 4. 24-023 Consideration of approval of Resolution No. 23-41 rotn)eobvo|y approving submission of projects for consideration in Arizona's 2024 Highway Safety Plan. Sponsors: yNiohae| Poo|ey Attachments: E. AWARDS, PRESENTATIONS AND PROCLAMATIONS Awards,presentations from other organizations,proclamations issued by the mayor, and acknowledgement of distinguished guests and visitors, and staff presentation of receipt of grant or donated funds are permitted a/this time. 5. Proclamation designating January 2O24, as "Human Trafficking Awareness Month." Sponsors: Jennifer Pena Attachments: Human F. REGIONAL INTERGOVERNMENTAL UPDATES The mayor or any member of council may at this time present a brief summary of any regional intergovernmental updates. However, no discussion shall take place on such items except for clarifying comments related bo substance, time and location. 6' 24-004 Brief summary of intergovernmental updates from mayor and oounoi|mombere. Sponsors. Chip Wilson G. CITY MANAGER'S REPORT The city manager, members of city staff or those individuals designated by the manager may present information pertinent to items under consideration or information related to the operation of the city. There shall however be no discussion at this time except for clarification inquiries. 7' City Manager's Report. Sponsors. Bryant Powell B' Presentation and discussion with Republic Services regarding operational updates and the upcoming free dump week. Sponsors. Bryan( Powell 9, 24-827 Presentation by Jill Shaw ofHainfe|d. K4aeoh &Co. on the oiiy'oannuo| financial audit. Sponsors. Bryant Powell City vr Apache Junction,Arizona Page Printed onov112024 City Council Meeting Agenda January 16.2024 10. Announcement of Current Events. Sponsors: Al Bravo H. PUBLIC HEARINGS Public hearings required by applicable law shall be conducted by the council and any person shall be given the opportunity bxspeak.All remarks shall bo addressed tn the council aoa whole and not h/any member thereof Such remarks shall be limited to five(5)minutes unless additional time is granted by the mayor. This time limitation shall not apply to applicants and their agents appearing before the council. 11. Consideration of application fora new Series 12 Restaurant Liquor License for Taco Giro located at 1520 VVApache Tnai|, Apache Junotion, AZ. The next step in the process in for the council to hold e public hearing on the application and make o recommendation of approval or denial to the Arizona Department of Liquor License and Control. Sponsors: Jennifer Pena Attachments: Memo to Council Bid InsgA royal 12. Consideration of application fora Series 00 Bar Liquor License for SKIES located at945 E Scenic Street, Apache Junction, AZ. The next step in the process ia for the council to hold o public hearing on the application and make a recommendation of approval or denial to the Arizona Department of Liquor License and Control. Sponsors: Jennifer Pena Attachments: Memo to Council Application-Redacted Bid Insp Approval Planningjnsp Approval SFMQ lap Approval U' OLD BUSINESS The council shall consider any business that has been previously considered and which is still unfinished to include those items previously postponed or tabled. No member of the public shall be permitted to speak on these items unless invited to do so by the mayor after first submitting a written ,mquoat-bx-spuak form with the city clerk. City vr Apache Junction,Arizona Page Printed onov112024 City Council Meeting Agenda January 16.2024 13. 23-7`11[ Presentation and Discussion nn Urban Night Sky Place Application Status. Sponsors. Ko|ooySohaUnik Attachments: Dark Sky_Qpjate-__CC Memo 1.16.24 J. NEW BUSINESS The council shall consider any business not yet considered. No member of the public shall be permitted to speak on these items unless invited to do so by the mayor after first submitting a written nequmot-bo-opoak form with the city clerk. 14. 24-0X37 Presentation, discussion, and consideration of approval ofResolution No. 24-01. an intergovernmental agreement with Pina| County for election services for the August primary election and, if necessary, the November general election. This proposed intergovernmental agreement with Pina| County io necessary in order to conduct the August 2U24 city primary and November general elections. Through the intergovernmental agn*ument, we will obtain critical election and voter-related services to include sample and final ba||cte, ballot tabulation, precinct registers, early voting, and preparation and distribution of ballots. Sponsors: Jennifer Pena Attachments: Staff Memo-Pinal Cc election IGA RESOLUTION NO. 24-01 -IGA Election Svcs 15. 24-0%21 Pnuoentation, dioououion, and update of the direction to staff given on December G. 2023to review the Apache Junction City Code, Volume ||. Zoning Ordinance, § 1'16'12Conditiona| Use Permits,Administrative Use Permits and Building Permits, Subsection (D) "Conditional Use Permits" and provide options tn address possible changes tnthe Apache Junction Planning and Zoning Commission's approval authority for conditional use permits. Sponsors: Nicholas Leftwich Attachments: P-24-1-AM CC Memo 1-16-12 Conditional Use Permits.Administrative Use Permits ar K. COUNCIL DIRECTION TO STAFF This item allows the mayor and city council to direct staff onspecifically listed matters. L. SELECTION OF MEETING DATES, TIMES, LOCATUONS, AND PURPOSES City vr Apache Junction,Arizona Page Printed onov112024 City Council Meeting Agenda January 16,2024 M. CALL TO PUBLIC At this time the public has the privilege to address the council with requests, communications, comments or suggestions relating to city business.All speakers must have already submitted a written "Request to Speak"form to the city clerk no later than the conclusion of the city manager's report portion of the agenda. If there is a group speaking on the same item, they should select a spokesperson.All such remarks shall be addressed to the council as a whole and not to any member thereof. The mayor is authorized to ask a speaker to stop speaking and leave the podium or to adjourn the meeting if anyone becomes disorderly, uncivil, makes personal attacks or continues to speak about items that are not within the jurisdiction of the city after being warned such issues are beyond the jurisdiction of the city to act. The council may not answer questions of the speaker, discuss the matter with one another, but may, at the conclusion: 1)respond to criticism by a speaker, 2)ask the city manager to review a matter, 3) ask the city manager to place the matter on a future agenda. Each speaker must approach the podium, speak into the microphone,provide their name and address. There is a three(3)minute time limit per speaker. N. ADJOURNMENT Copies of this agenda and additional information on any of the items listed above may be obtained from the City Clerk's office located at 300 E Superstition Blvd,Apache Junction,AZ 85119, Monday through Thursday from 7:00a-6:00p, excluding holidays. The City of Apache Junction invites and welcomes people of all abilities to use our programs, sites and facilities. Specific requests may be made by contacting the Human Resources Office at(480)474-2617 or TDD(480)983-0095. The Apache Junction City Council may vote to go into Executive Session for legal advice on any item listed on this agenda pursuant to A.R.S. §38-431.03(A)(3);this notice is given pursuant to A.R.S. § 38-431.02 to the members of the City Council and the public. City of Apache Junction,Arizona Page 5 Printed on 1/1112024 City of Apache Junction, Arizona 300 E Superstition Boulevard Agenda Item Cover Sheet Apache Junction,AZ 85119 Agenda Item No. 1. File ID: 24-002 Sponsor:Jennifer Pena Agenda Date: 1/16/2024 Index: In Control: City Council Meeting Consideration of acceptance of agenda. City of Apache Junction,Arizona Page 1 Printed on 1/1112024 City of Apache Junction, Arizona 300 E Superstition Boulevard Agenda Item Cover Sheet Apache Junction,AZ 85119 Agenda Item No.2. File ID: 24-003 Sponsor:Jennifer Pena Agenda Date: 1/16/2024 Index: In Control: City Council Meeting Consideration of approval of minutes of the regular meeting of December 19, 2023. City of Apache Junction,Arizona Page 1 Printed on 1/1112024 City of Apache Junction, Arizona Meeting location: City Council Chambers Meeting Minutes at City Hall 300 E.Superstition Blvd CityCouncil Meeting Apache Junction,AZ g 85119 apachejunctionaz.gov Ph:(480)982-8002 Tuesday,December 19,2023 7:00 PM City Council Chambers A. CALL TO ORDER Mayor Wilson called the meeting to order at 7:00 p.m. B. INVOCATION AND PLEDGE OF ALLEGIANCE Councilmember Heck gave the invocation and Councilmember Cross led the meeting attendees in the Pledge of Allegiance. C. ROLL CALL Present: 7- Mayor Wilson Vice Mayor Schroeder Councilmember Nesser Councilmember Heck Councilmember Johnson Councilmember Cross Councilmember Soller Staff in Attendance: Bryant Powell, City Manager Matt Busby, Assistant City Manager Jennifer Pena, City Clerk Joel Stern, City Attorney Al Bravo, Public Information Officer Michael Pooley, Police Chief Liz Langenbach, Parks and Recreation Director Leslie DeReche, Finance Director D. CONSENT AGENDA Councilmember Cross moved,seconded by Councilmember Heck to approve the Consent Agenda. Yes: 7- Mayor Wilson, Vice Mayor Schroeder, Councilmember Nesser, Councilmember Heck, Councilmember Johnson, Councilmember Cross and Councilmember Soller No: 0 1. 23-706 Consideration of acceptance of agenda. City of Apache Junction,Arizona Page 1 City Council Meeting Meeting Minutes December 19,2023 2. 23-707 Consideration of approval of minutes of the regular meeting of December 5, 2023. 3. 23-662 Presentation, discussion and consideration of first amendment to employment agreement with Michael McVey for Apache Junction Municipal Court Associate Magistrate services. 4. 23-664 Consideration of approval of procurement of two (2)traffic monitoring trailers and camera modules from Air Comm Corporation for an amount not to exceed $133,525.12. 5. 23-701 Consideration of approval of rejection of proposals for Superstition Shadows Aquatic Center Artificial Turf RFP Project No. P&R 2023-001 for unresponsiveness. E. AWARDS, PRESENTATIONS AND PROCLAMATIONS F. REGIONAL INTERGOVERNMENTAL UPDATES 6. 23-708 Brief summary of intergovernmental updates from mayor and councilmembers. Councilmember Cross shared that he and Mayor Wilson attended the Pinal County Partnership meeting. They discussed the economy heading in a better direction and much employment still available in the country. Mayor Wilson attended the Phoenix Mesa Gateway Board Meeting. The airport expansion is doing well, they offer 57 direct flights and there will be an opportunity for 700 new jobs in the future. They have also surpassed a 2 million passenger record. Mayor Wilson visited the Sunrise RV Park where they hosted first graders from Four Peaks Elementary school to visit Santa Claus and receive presents. He also participated in Wreaths Across America, an organization that places wreaths on the graves of veterans. G. CITY MANAGER'S REPORT 7. 23-709 City Manager's Report. City Manager Bryant Powell attended the "Shop with a Cop" program that was hosted by the Parks and Recreation department at the Multi-Generational Center. The Apache Junction High School cheerleaders, Apache Junction Police Department and many others from the community shopped and wrapped gifts for children from underprivileged or struggling families in the community. Mr. Powell spoke about the increase in building permits that took place during 2023. The city processed approximately 900 permits in 2023 compared to 67 in 2022. This is due to the newly annexed area in the city and both developers are moving quite quickly to develop the land. The Brookfield Development will begin building in spring 2024. He also commented on The Lost Dutchman marathon entries which are up by 11% compared to last year's numbers. City of Apache Junction,Arizona Page 2 City Council Meeting Meeting Minutes December 19,2023 8. 23-710 Announcement of Current Events. Public Information Officer Al Bravo directed everyone to visit the city's website at www.apachejunctionaz.gov for holiday hours and traffic updates. Recently installed is a three-way stop at Baseline and Idaho and the widening of Idaho Road near the 60 freeway is almost completed. Mr. Bravo also highlighted the Citizen Leadership Institute which begins January 10, 2024, it is an 8 session series where individuals can learn about city government. Those interested can visit the City's website to sign up. H. PUBLIC HEARINGS 9. 23-702 Presentation, discussion, public hearing and consideration of adoption of Ordinance No. 1538, amending the Apache Junction City Code, Volume 1, Chapter 2: Mayor, Council, and Appointed Boards and Commissions, Article 2-8: Parks and Recreation Commission, Sections 2-8-3, 2-8-4, and 2-8-8; repealing any conflicting provisions; providing for severability; and establishing an effective date. Councilmember Cross moved,seconded by Councilmember Nesser that Ordinance No. 1538 be read by title only and the entire reading of the ordinance be waived. Motion passed unanimously. City Clerk Pena read Ordinance No 1538 by title only,repealing any conflicting provisions:and providing for severability. Councilmember Cross moved,seconded by Councilmember Nesser that Ordinance No. 1538 as read by the city clerk be approved and adopted Yes: 7- Mayor Wilson, Vice Mayor Schroeder, Councilmember Nesser, Councilmember Heck, Councilmember Johnson, Councilmember Cross and Councilmember Soller No: 0 Parks and Recreation Director Liz Langenbach presented the changes to Ordinance No. 1538. During the city council meeting of February 3, 2023, staff shared recommendations to amend various sections of the Parks and Recreation city code sections and was directed to have the Parks and Recreation Commission review and bring back final recommendations. This has taken place and at this time staff and the Parks and Recreation Commission are recommending the following amendment: The commission does not require a secretary, as the Administrative Assistant has historically been responsible for all meeting minutes and agendas. Staff recommends removing the secretary position from this section as well as a few other minor irregularities from the code. Mayor Wilson opened the public hearing, receiving no comments, he closed the public hearing. City of Apache Junction,Arizona Page 3 City Council Meeting Meeting Minutes December 19,2023 10. 23-703 Presentation, discussion, public hearing, and consideration of Ordinance No. 1539, amending the Apache Junction City Code Volume 1, Chapter 3: Administration, Article 3-13: Department of Parks and Recreation, amending Section 3-13-3: Powers and Duties, and repealing in its entirety section 3-13-5: Banner Placement and Supervision; repealing any conflicting provisions; providing for severability; and providing for penalties. Councilmember Soller moved,seconded by Councilmember Nesser that Ordinance No. 1539 be read by title only and the entire reading of the ordinance be waived. Motion passed unanimously. City Clerk Pena read Ordinance No 1539 by title only,repealing any conflicting provisions:and providing for severability. Councilmember Soller moved,seconded by Councilmember Nesser that Ordinance No. 1539 as read by the city clerk be approved and adopted Yes: 7- Mayor Wilson, Vice Mayor Schroeder, Councilmember Nesser, Councilmember Heck, Councilmember Johnson, Councilmember Cross and Councilmember Soller No: 0 Parks and Recreation Director Liz Langenbach presented the changes to Ordinance No. 1539. During the city council meeting of February 3, 2023 staff shared recommendations to amend parts of the Park and Recreation city code and was directed to have the Parks and Recreation Commission bring back final recommendations. This has taken place and at this time staff and the Parks and Recreation Commission are recommending the following amendment: The city no longer manages banners in the medians and has moved to an electronic marquee sign. Staff recommends removing this section from the code. The other issues was related to the Tree City USA designation, and in order to fulfill a requirement for Tree City USA designation, the department must be given specific responsibility to manage the trees and landscaping in public spaces. Staff recommended adding a section to Article 3-13 to allow for this. Councilmembers inquired if banners could still be used. Ms. Langenbach stated, this does not have anything to do with businesses putting up signage or using banner/flag style signs, the city has a sign code policy for this, it only deals with removing Parks and Recreation from managing banners in the medians. Mayor Wilson opened the public hearing. Donna Carr, 2178 W. Virginia St, Apache Junction, expressed concerns about the Parks and Recreation department being in charge of taking care of the city's trees and why not contract with a small business to do this. Mayor Wilson closed the public hearing. City of Apache Junction,Arizona Page 4 City Council Meeting Meeting Minutes December 19,2023 I. OLD BUSINESS J. NEW BUSINESS 11. 23-687 Presentation, discussion and consideration of Resolution No. 23-40 a resolution of the mayor and city council of the City of Apache Junction, Arizona, approving and authorizing the execution and delivery of a First Amendment to Amended and Restated District Development Agreement, Financing Participation, Waiver and Intergovernmental Agreement for Superstition Vistas Community Facilities District No. 2, and authorizing other actions in furtherance of this resolution whether heretofore or hereafter taken, including,without limitation, the execution and delivery of a consent to petition. Yes: 7- Mayor Wilson, Vice Mayor Schroeder, Councilmember Nesser, Councilmember Heck, Councilmember Johnson, Councilmember Cross and Councilmember Soller No: 0 Special Counsel to the City for CFD matters Zachary Sakas, Esq.with Greenberg Traurig, LLP stated he was seeking council approval to revise the district boundaries for Superstition Vistas Community Facilities District No. 2. The development agreement needs to be amend solely to revise the legal description. K. COUNCIL DIRECTION TO STAFF L. SELECTION OF MEETING DATES, TIMES, LOCATIONS, AND PURPOSES M. CALL TO PUBLIC George Schroeder, 2444 W. Virginia Street,Apache Junction, addressed random items such as code enforcement, building permits, and his frustrations with city employees and council's decisions. Donna Carr, 2178 W.Virginia Street, Apache Junction, expressed concerns about water being pumped out of the Resolution Copper mineshafts as this will dry up underground wells. She wanted to make sure that DR Horton was advising new homeowners of the dump nearby as required in the real estate disclosure documents and inquired who was informing new home buyers of the metal factory located at Guadalupe and Meridian, she believes there are health hazards from this facility that should be shared publicly. She also expressed concern of open crevices in the city. Ed Ohly, 2364 N. Apache Drive, Apache Junction, stated he had been to council several times in the last few months regarding the city extending the guard rails along Lost Dutchman and Idaho Rd. in front of his house for safety reasons. He stated just last week a truck parked along the roadway, was not"braked" properly and rolled down the embankment, across the canal and came to a stop on his property. Andre Meek, 1327 S. Belair Road,Apache Junction, stated his concerns about the corner of Lost Dutchman and Apache Trail due to the bad visibility, and wants the City to purchase the land for sale to create a right turn lane. City of Apache Junction,Arizona Page 5 City Council Meeting Meeting Minutes December 19.2V23 N. ADJOURNMENT Mayor Wilson adjourned the meeting ot7:43p.m. ACCEPTED THIS DAY O . 2024. BY THE MAYOR AND CITY COUNCIL DF THE CITY DFAPACHE JUNCTION, AR|ZONA. SIGNED AND ATTESTED TO THIS DAY OF . 2024. VVALTER^CH|P''VViLSON Mayor ATTEST: JENN|FERPENA City Clerk CITY COUNCIL MINUTES CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the City Council of the City of Apache Junction, Arizona, held on the day of . 2O24. | further certify that the meeting was duly called and held and that a quorum was present. Dated this day of . 2024. JENN|FERPEF4A City Clerk City vr Apache Junction,Arizona Page City of Apache Junction, Arizona 300 E Superstition Boulevard Agenda Item Cover Sheet Apache Junction,AZ 85119 Agenda Item No. 3. File ID: 24-014 Sponsor:Anna McCray Agenda Date: 1/16/2024 Index: In Control: City Council Meeting Consideration of approval of Resolution No. 23-39 amending the classification and compensation plan for fiscal year 2023-2024 for non-sworn city employee positions, implementing a mid-fiscal year adjustment to salaries, authorizing necessary budget appropriations, and establishing an effective date for these actions. City of Apache Junction,Arizona Page 1 Printed on 1/1112024 RESOLUTION N NO. 3- 3 A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF 'THE CITY OF APACCHE3 JUNCTION, ARIZ NA APPROVING AN AMENDED CLASSIFICATION AND COMPENSATION PLAN FOR FISCAL YEAR S 3--St 2 FOR NON-SWORN CITY EMPLOYEE E POSITIONS BASED ED ON THE RESULTS CAN THE MAP,ECET COMPENSATION STUDY COMPLETED BY PUBLIC SECTOR PERSONNEL L CONSULTANTS; TO IMPLEMENT A MID- FISCAL ECAt 2023-2024 ADJUSTMENT TO SALARIES S BASED ON REStti,`3:'S OF THE MARKET COMPENSATION A` ION STUDY; APPROVING NECESSARY BUDGET APPROPRIATIONS ASSOCIATED A` E ITH THE SALARY ADJUSTMENTS; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, city Council approved the appropriation for S market compensation study in t. e fiscal year 02 3 2024< City of Apache Junction budget to enable the city to remain competitive in the market and to enhance employee workforce stability; and WHEREAS, Pktablic Sector Personnel onsu t:ant was retained te conduct the market analysis that compared the city' ; existing non- sworn position classifications to its nine markets comparable> organizations; any WHEREAS, the costal to implement the mid-fiscal year :salary adjustments based on the market compensation study tux fiscal al year 2023-2024 i $700, 000; and WHEREAS, the city manager er reconmiends they adoption of the mid- fiscal year 202 SP 9 amended classification and compensation plan and salary adjustments to ensure that city employees are. compensated competitively in the market'. NOW, THEREFORE,FORE, BE IT RESOLVED D by the Mayor and City Council of the City of Apache Junction, Arizona as follows : SECI'IO .1 DECLARING A PUBLIC RECORD The "Amended City of Apache Junction Classification and Compensation Plan for Fiscal Year 202 3-2024" attached hereto in- Exhibit A is hereby adopted. RESOLUTION NO. 2 3-3P PAGE 1 CP 3 SECTION II BUDGET APPROPRIATIONS The finance director is authorized to make the necessary budget appropriations to implement the inid--fiscal year 2023-2024 salary adjustments as set forth in the "Amended City of Apache Junction Classification and Compensation .tan for Fiscal Year 2023-2024"and as a result of the market compensation study as set forth in Exhibit A. SECTION III —ESTABLISHING AN EFFECTIVE DATE This resolution becomes effective in the first paycheck following thirty (30) calendar days after it is approved and adopted by the mayor and city council of the City of Apache Junction. APPROVED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF' THE CITY OF APACHE JUNCTION, ARIZONA, THIS DAY CIE 2024 . SIGNED AN ` ESTE :< TO THIS DAY OF 2024 . WALTER "CHIP" WILSON Mayor ATTEST: JENNIFER PENA City Clerk APPROVED AS TO FORM: R JOEL STERN City Attorney RESOLUTION NO. 23-39 PAGE 2 OF' 3 PAGE 3 OF AMENDED FY23-24 CITY OF APACHE JUNCTION CLASSIFICATION AND COMPENSATION PLAN Title Department Grade MIN 11 r MAX Accountant Finance 26 $63,300,00 75,2 3,C10 $91,677:00 Exempt Administrative Assistant Various 19 Administrative SenAr-roznncov Public Works 28 Exempt Annual Control Officer Public Safety 19 Animal Services Supervisor Public Safety 27 $66,465.00 $79,006ZO $96,260 00 Exempt Assistant Building and Safety Manager Development Services 32 $84,82&00 $100,833,00 $122,856:00 Exempt Assistant Chief of Police Public Safety 42 $138,176,00 $164,247,00 $200,118,00 Exem pt Assistant City Attorney/Prosecutor City Attorney 36 $103,109,00 $122,564.00 $149,332,00 --.Exempt Assistant City Manager City Manager 46 $167,953,00 $199,643,00 $243,246,00 Exempt Assistant Crime Scene Technician Public Safety 19 $21,64 $25,71 $31,33 Non-E Ho Assistant Park Ranger Supervisor Parks and Recreation 23 $2&29 $31,26 $38,08 Non- -Exempt Assistant to the City Manager City Manager 35 $98,199.00 $116,727.00 $142,220 00 Exempt Associate Planner Exempt Audiovisual 23 54,6W�,00 ��998,0�0 $79,194;00 Audiovisual Specialist Library 16 $18,70 $22.23 $27,07 Non-Exempt Background Investigator/Accreditation Specialist Public Safety 21 $23.85 $28,35 $34,54 Non-Exempt judling�and Safety Manager Development Services 35 $98,199,00 $116,727.00 $142,220,00 Exempt ____�------�31 26 3808 Exempt 26 29 �on Building Inspector Development services 23 Development Services 24 $27.62 $32,81 $40,00 Non-Exempt Business License Coordinator City Clerk 21 $23,85 $28,35 $34,54 Non-Exempt Capital lmprovenient Plan(CIP)Project Manager City Manager 33 $89,069.00 $105,875,00 $128,998,00 Exempt Lity,Clerk City Clerk 42 $138,176,00 $164,247,00 $200,118,00 Exempt City Engineer Public Works 37 $108,264,00 $128,692,00 $156,79&00 Exempt Clerical Assistant/Kennel Assistant Public Safety 13 $16.14 $1919 $23,39 Non-Exempt Code and Community Service Compliance Officer Development Services 21 $23,85 $28,35 $34,54 Non-Ex-- Code Compliance Manager Development Services 35 $98,199,00 $116,727,00 $142,220,00 Exempt Code Compliance Officer Deye Lopment Services 21_---- $23,85 $28.35 $34,54 Non-Exempt Community Service Officer _Public Safety 19_ _$21,64 $25.71 $31_33 Non-Exempt Controller _Finance 31 $80,798,00 $96,03100 $117,006.C)0 Exempt Court Administrator -Court 29 $73,277= $82,907,00 $106,127,00 Exernpt Court Clerk Court 16 $18,70 $22,23 $27,07 Non-Exern ist Court Compliance Specialist Court 22 $25,04 $29,77 $36,27 on-Exernpt Court Security Coordinator Court 20 $22,72 $27,01 $3191 Non-Exempt Crime Scene Technician Public Safety 22 $25,04 $29,77 $36,27 Non-Exempt Crime/intelfiaence Analyst Public Safety 21 $2185 $2835 $34,54 Non-Exempt Deputy City Clerk City Clerk 29 $73,277.00 $82,907,00 $106,127,00 Exempt Detention Officer Public Safety 20 $22_72 $27_01 $32_91 Non-Exempt Detention Officer Recruit Public Safety 18 $20,61 $24A9 $29,84 Non-Exempt Detention Sergeant Public Safety 27 $66,465,00 $79,006,00 $96,2%00 Exernpt 2t.'Veloment Services Director Development Services 42 $138,17&00 $164,247,00 $200,118,00 Exempt 2.eveloPment Services manager. Development Services 35 $98,199,00 $116,727,00 $ $142,220�00 Exempt;0 $�0 �96,2j6000 Digital Commonication specialist Management Services-Mkt 27 66,465,00 n$79,0,06,00 Exernot P -- Exempt Director of Public Safety/Chief of Police Public Safety 44 $IS2,339,00 $181,082,00 $220,631,00 Met Management services-LES22222!j�� 42 7138,17&00 $164,247.00 $200,11&00 Exempt Amended,January 16,2024 AMENDED FY23-24 CITY OF AP ACHE JUNCTION CLASSIFICATION AND COMPENSATION PLAN Title Department Grade MIN MID MAX Hourly MIN Hou Economic Development Specialist Management Services-ED 23 $26,29 Educator Library 22 En ineerin Technician Development Services 21 Executive Assistant to the Chief Public Safety 23 Facilities Maintenance Supervisor Public Works 28 $69,788,00 $82,956,00 $101,074,00 Exempt Finance Director Finance 42 $138,176,00 $164,247,00 $200,118,00 Exernp Financial Services Technician Finance is $20,61 $2 Fleet Services Supervisor Public Works 28 $69,798,00 $82,956.00 $101,074,00 Floodplain&Stormwater Coordinator Public Works 27 $66,465.00 y79,006,00 GK-Cex��IS Administrator Management Services-GtS 29 $73,277.00 $87,104,00 $106,127.00 Exempt G I intern 13 ____$19,19 $�23,39 EjE�jjEE:: _�16,14 S �CIS Specialist Management Services-GIS 24 $27,62 $3Z81 $40 00 Non-Exempt G 3 IS Technician Management Services-GIS 21 $23115 2835 4.54 Won-E.empt Grants Administrator Finance 25 $87,312.00 - Exempt�60,286X() 71,660,00 Human Resources Analyst Management Services-FIR'' 27 $66,465,00 $79,00&00 $96,260 00 Exempt 247,00 Hurrian Resources Director Manager FIR janageent Services- 42 138,176,00 -__$20%118,00 Human Resources Generalist Manaaerrient Services-HR 23 - $26,29 $31.26 $3&08 !ion-Exempt Information Technology Director Management Services-IT 42 $138,176,00 $164,247.00 $200,118,00 Exempt _T5 Information Technology Support Technician Management Services-IT 21 __$23,8 28,35 34,54 on-Exempt Intetfigence Administrator Public Safety 26 $63,30000 $75,243,00 $91,677Z0 Non-Exempt intern Various 13 $1614 $1919 $23,39 Non-Exempt LT Project Manager Management Services-IT 30 $76,941.00 $91,459.00 $111,43100 Exempt Kennel Assistant Public Safety 13 $16,14 $19.19 $2139 Non-Exempt Lead Court Cierk Court 19 $21,64 $2531 $3133 Lead Library Page Library 14 $1&96 $2016 $24,56 Non-Exempt Legal Assistant. City Attorney 20 $22,72 $27,01 $32,91 Non-Exernist Legal Research Assistant City Attorney 24 $27,62 $32,81 $4(L00 Non-Exempt Librarian Library 27 $66,465,00 $79,006,00 $96,2%00 Exempt Library Assistant Library 16 $1830 $22,23 $27.07 Non-Exempt Library Assistant Supervisor Library 23 $54,680.00 $64,998,00 $79,194�00 Exempt A "j' u' 7 006,001 6,26 'Exempt t� S'� "' mp on-Exempt 998,00 '9,19 0; is pt g$6g4, $97 40 Exempt 0 X Library Computer Assistant Library 13 $1614 $19,19 $23,39 q Non-Exempt Library 42 $138j76,00 $164,247,00 $200,118,00 Exempt Library Manager Library 30 $76,941,11t1 11,43100 Exempt91,459,00 Library Page Library 12 $15.37 $18,27 $22,28 Non-Exempt Life card Parks and Recreation 12 $1537 $18,27 $22,28 Maintenance Worker Various 17 $19.63 $23.33 $28A3 iorrExernjst !janagerne.ntAnalys.t various 27 $66,465.00 $79,006.00 $96,260,00 Exempt Mechanic Public Works 21 $2185 .18.35 $35.54 Mora-Exert t Office Support Specialist various 16 $18,70 $22,23 $27,07 Non-Exempt MMMIE,eMme2natLSe�rvices-�HR 31 80788,00 $96,031,00 $117,006 00 Exempt Park Ranger Parks and Recreation 20 $22,72 $27.01 $3191 Non-Exempt _T138,176,00 -$164,247,00 1 �200,118,00 1 Parks and Recreation Director Parks and Recreation 42 Exempt T- Parks Maintenance Crew Leader Parks and Recreation 2$ $26,29 $31. vas,no Amended.January 16,2024 AMENDED FY23-24 CITY OF APACHE JUNCTION CLASSIFICATION AND COMPENSATION PLAN Title tlpartmerst Ste MIN MID MAX Ho Parks Maintenance mechanic Assistant Parks and Parks Maintenance Specialist Parks and Parks Maintenance Supervisor Parks and $69,78&00 $82,956,00 $101,074DO Exempt Parks Ranger Supervisor Parks and Recreation 8 $69,788.00 $82,956,00 A--,.- Parks�Su er�lntendeoc....Parks and Recreation 33 $99,069,00 $105,875DO $128,998.00 LExemp, Payroll Specialist Finance 21 $23,85 $28,35 $35,54 Non-Exempt Permit Technician Development Services 18 $20,61 $24,49 $29,94 Non-Exempt _T_ -Planner Development Services 26 63,30000 $75,243.00 $91,677.00 Exempt fLannirt intern Development Services 13 $16,14 $19,19 $2139 Non-Exempt Planning Manager Development Se 'al 35 $98,199,00 $116,727.00 $142,220LO Exempt -ces - Plannin Technician [Development Services 17 $19,63 $2333 $28,43 Non-Exempt Plans Examiner Development Services 24 $27.62 $32,81 �40.00 'Non-Exempt �19 6-3 _�_23.3_3 --T28-,43 lion-Exempt Police Records Clerk Public Safety 1-7 �o�n Police Records Specialist Public Safety 19 $21,64 $25,71 $31,33 Non-Exempt Police Records Supervisor Public Safety 27 $66,465.00 $79,006,00 $96,2611; 0 Exempt Police Telecommunications Manager Public Safety 31 $80,78&00 $96,031,00 $117,00U0 Exempt Police Telecommunications Officer Public Safety 22 $25,04 $2937 $3617 Non-Exern t Police Telecommunications Specialist Public Safety 18 $20�61 $24,49 $29,84 Dort-Exempt t Principal Engineer Development Services 35 $98,199,00 $116,727,00 $142,220,00 Exempt Principal Planner Caeveloprnent Services 32 $94,828,00 $10,83100 $122,85&001 Exempt Production/Marketing&Communication Specialist Management Services-Mkt 28 $69,788,00 $82,956DO $101,074,00 Exempt Pro rare and Resource Corardinator Development Services 24 $57,415,00 $68,24&00 EE$83,154„00 Exempt Project Engineer Varies 31 $80,78&00 $96,03L00 $117,006,00 Exempt Property&Evidence Cuctodia_n Public Safety 19 $21,64 $25,71 $3133 Non-Exempt Public information Officer Management Services-Mkt 28 $69,788DO $82,956,00 $101,074:00 Exempt Public Safety Public Information Officer Public Safety 28 $69,788,00 $82,956,00 $101,074,00 Exempt bfic Works Director Pubfic Works 4-2 -$138,176,00 -$164,247,00 _$200,118;00----Exempt Public Works Engineering Inspector Public Works 23 $26,29 $3116 $38,08 Pion-Exe mpt �2 Public Works Maintenance Worker Public Works 17 -719 6-3 2 3 3-3 8.43 Non-Exempt Public Works Maintenance Worker Specialist Public Works 21 $2185 $28,35 $34.54 ion-Ex empt Public Works Maintenance Worker Trainee Public Works 15 $17.81 $21.17 $2539 Non-Exempt Public Works Manager Public Works 35 $98,199,00 $116,727,00 $142,220,00 Exempt Public Works Street/Construction Supervisor Public Works 28 $69,798.00 $82,956ffO $101,074,00 Exempt 9 7�8_ �_ Purchasing Administrator Finance 28 T6788,00 2,956,00 101,074,00 Exempt Records Coordinator City Clerk 26 $63,300,00 $75,243,00 $91,677,00 Ixerms, Recreation Assistant Parks and Recreation 20 $22,72 $27.01 $32,91 Non-Exempt Recreation Coordinator Parks and Recreation 26 $63,3001 00 $75,243,00 $91,677,00 Exempt Recreation Facilities Manager Parks and Recreation 28 $69,788,00 $82,956M $101,074,00 Exempt Recreation Leader Parks and Recreation 13 $16,14 $19,19 _$2339 Non-Exempt Recreation Superintendent Parks and Recreation 33 $89,069.00 $105,875,00 $128,998,00 Exempt ecurit Worker Library 13 $16,14 $19,19 $2139 on-Exempt Senior Accountant Finance EE it]S7 �$66,465�,00 �$79,006�,00 �$96,f%00 $� Exempt Senior Administrative Assistant various "a fors-E erupt 128�1 4 Amended.January 16,2024 AMENDED FY23-24 CITY OF APACHE JUNCTION CLASSIFICATION AND COMPENSATION PLAN Title Department Grade MIN FAID MAi lburly SIN Hourly MID Senior Code Compliance Officer Development Services 23 Senior Court Clerk Court 18 Senior Economic Development Specialist Management Services-ED 26 $63,300,00 $75,24100 $91,677 Senior Facilities Maintenance Technician Public Works 20 Senior Human Resources Anal st Man,lernent Services-HR 29 $73,277,00 $87,104= $106,127,00 Exern t Senior Information Technology Support Technician Management Services-IT 23 $26,29 $31,26 $38�08 Non-Exempt Senior Kennel Assistant Public Safety 15 $17.81 $21,17 $25,79 Non-Exe oulor L al�Asslsta�nt ....City Attorney 22 $25,04 $29,77 $36,27 Non-Exe Senior Library Assistant Library 17 $19-63 613 3 & c .4 ion Exempt Senior Library Computer Assistant Library 13 $16,14 $19A9 $23,39 Non-Exempt Senior Life Parks and Recreation 13 $16,14 $19.19 $2339 Eton-Exempt S Works enior M Public echanic 23 $26.29 31,26 38a08 Non-E ao xempt Senior Network Engineer Management Services-IT 30 $76,941,00 $91,459,00 $111,433,00 Exe Senior Parks Maintenance Worker Parks and Recreation 19 $21 64 $25.71 $31.33 Non-Exempt Senior Permit Technician Development Services 21 $2185 $28,35 $34.54 Non-Exempt Senior Planner Development Services 29 $73,277.00 $87,104.00 $106,127 00 Exempt mpt Senior Police Records Clerk Public Safety 20 $22,72 $27,01 $32,91 Non-Exempt _�7 Senior Police Telecommunications Officer Public Safety- 26 5,24100 $91,677,0,0 Pion-E xempt xempt Senior Public Works Maintenance Worker Public Works 19 $21,64 $25,71 $31.33 Non-Exempt Senior Recreation Leader Parks and Recreation 15 $17,81 $2117 $2519 emn-Exernfit Senior Systems Administrator Management Services-rt 30 $76,941,00 $91,4S9.00 $111,433,00 Exempt Senior Tax Auditor Finance 27 $66,465,00 $79,006,00 $96,260DO Exempt Senior Traffic Signal and Lighting Technician Public Works 21 $23,85 $28,35 $34,54 Non-Exennst Street Crew Leader Public Works 23 $26,29 $31,26 $38,08 Non-Exempt System Administrator Pub0c Safety 28 $69,788,00 $82,956,00 $101,074,00 Exempt Tax Auditor Finance 23 $54,680,00 $64,988DO $79,194;00 t Teen intern Library 13 ItIC 14A $23'39 Pion-Exempt Tra ffi c Signal and Lighting Technician Public Works 1 1 9 $21.64 $32�9Exempt $15 8 Water Safety instructor Parks and Recreation 2 37 $22.2 fors-Exempt Arriende&January 16,2024 City of Apache Junction, Arizona 300 E Superstition Boulevard Agenda Item Cover Sheet Apache Junction,AZ 85119 Agenda Item No.4. File ID: 24-023 Sponsor: Michael Pooley Agenda Date: 1/16/2024 Index: In Control: City Council Meeting Consideration of approval of Resolution No. 23-41 retroactively approving submission of projects for consideration in Arizona's 2024 Highway Safety Plan. City of Apache Junction,Arizona Page 1 Printed on 1/1112024 Apache Junction Police Department Memorandum Date: 1-4-2024 To: Mayor and City Council From: Lieutenant Seth Painter Subject: GOHS Grant Resolution No. 23-41 The attached resolution pertains to the 2024 Governor's Office of Highway Safety " GOHS" grants that the Apache Junction Police Department " AJPD" applied for on 3-10-23. The grant requests were submitted and reviewed by the GOHS, who awarded the AJPD the following amounts on 10-10-23: Police Traffic Services ("STEP") grant which covers overtime costs as well as the cost of a radar message sign with trailer, $28,803.00. Impaired Driving Program grant which covers DUI detail overtime, $15,000. Accident Investigation grant which covers LED lighting with accessories, $10,833.00. The total amount of grant moneys awarded by GOHS is $54,636.00 and will be reimbursed to the AJPD. GOHS offers these grants each year and the AJPD has a long history of successfully applying for and receiving funding from this source. This year there were some unforeseeable reassignments within our traffic division as well as some change in personnel at GOHS which resulted in delays to the submittal and approval of the grants. Resolution No. 23-41 needs to be placed on the city council agenda for its public consideration with a retroactive effect. RESOLUTION NO. 23-41 A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, RETROACTIVELY APRROVING SUBMISSION OF PROJECTS FOR CONSIDERATION IN ARIZONA' S 2024 HIGHWAY SAFETY PLAN. WHEREAS, the Governor' s Office of Highway Safety ("GOHS") sought proposals from state and local agencies for highway safety projects with a submittal deadline of March 3, 2023; and WHEREAS, the City of Apache Junction ("City") , through its police department ("AJPD") , on March 10, 2023 submitted projects to be considered for funding in the form of reimbursable grants from the National Highway Traffic Safety Administration; and WHERAS, on October 10, 2023, the GOHS awarded the grants requests to AJPD. NOW, THEREFORE, be it resolved by the mayor and city council of the City of Apache Junction, Arizona, as follows : SECTION I : Retroactive authorization is given for staff' s submittal and approval of the following projects in the GOHS 2024 Highway Traffic Safety grant program: a) Police Traffic Services ("STEP") $28, 803 . 00 - STEP Overtime - Radar message sign w/ trailer b) Impaired Driving Program $15, 000 . 00 - DUI Overtime c) Accident Investigation $10, 833 . 00 - LED Lighting w/ accessories Total : $54, 636 . 00 SECTION II : The chief of police or his designee, is appointed the agent for AJPD, to conduct all negotiations and to execute and submit all documents and any other necessary instruments in connection with such grant. RESOLUTION NO. 23-41 PAGE 1 OF 2 SECTION III : The chief of police or his designee is authorized to take any and all actions necessary to implement and complete the activities submitted in the applications . PASSED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, THIS DAY OF 1 2024 . SIGNED AND ATTESTED TO THIS DAY OF 2024 . WALTER "CHIP" WILSON Mayor ATTEST: JENNIFER PENA City Clerk APPROVED AS TO FORM: RICHARD J. STERN City Attorney RESOLUTION NO. 23-41 PAGE 2 OF 2 GOVERNOR'S OFFICE OF STATE OF ARIZONA HIGHWAY SAFETY HIGHWAY SAFETY GRANT AGREEMENT This page, the Project Director's Manual and attached hereto and incorporated herein by reference, constitute the entire Grant between the parties hereto unless the Governor's Highway Safety Representative authorizes deviation in writing. FAIN: 69A3752430000405dAZM Assistance Listings: 20.616 1. APPLICANT AGENCY GOHS GRANT NUMBER: Apache Junction Police Department 2024-405d-001 ADDRESS PROGRAM AREA: 1001 North Idaho Road Apache Junction,AZ 85119 405d 2. GOVERNMENTAL UNIT AGENCY CONTACT: City of Apache Junction Wes Kelley ADDRESS 3. PROJECT TITLE: 300 East Superstition Blvd. Apache Junction,AZ 85119 DUI/Impaired Driving Enforcement 4. GUIDELINES: 405d 5. BRIEFLY STATE PURPOSE OF PROJECT: Federal 405d funds will support Personnel Services (Overtime), and Employee Related Expenses to enhance DUI/Impaired Driving Enforcement throughout the City of Apache Junction. 6. BUDGET Project Period COST CATEGORY FFY 2024 I. Personnel Services $10,714.00 II. Employee Related Expenses (40%) $4,286.00 III. Professional and Outside Services $0.00 IV. Travel in-State $0.00 V. Travel Out-of-State $0.00 VI. Materials and Supplies $0.00 VH. Capital Outlay $0.00 TOTAL ESTIMATED COSTS $15,000.00 PROJECT PERIOD FROM: Effective Date TO: 09-30-2024 (Date of GOHS Director Signature) CURRENT GRANT PERIOD FROM: 10-01-2023 TO: 09-30-2024 TOTAL FEDERAL FUNDS OBLIGATED THIS FFY: $15,000.00 A political subdivision or State agency that is mandated to provide a certified resolution or ordinance authorizing entry into this Grant agreement must do so prior to incurring any expenditures.Failure to do so may result in termination of the awarded Grant agreement. 1 Apache Junction Police GQHS HIGHWAY DeDartment SAFETY GRANT 2024-405d-001 PROBLEM IDENTIFICATION AND RESOLUTION: Agency Background: Number of sworn officers: 73 Total Population in or county: 38,500 Total Road : : 7Looul: 186 Total: 193 'Total Traffic Serious injury Investigations 133 156 1,86 Total Traffic Fatality investigations 4 4 0 The data above represents: County 1� �� ^' Agency Problem/Attempts tw Solve Problem: The City of Apache Junction is a small suburban community just east of the Phoenix Metropolitan area. The City has a population nf38,499 with an average of additional 20,000-30,000 seasonal residents. Apache Junction's north and eastern sectors have many did roadways where residents have u desire for no light pollution. This rural environment exacerbates conditions for unsafe driving xhUo providing the illusion to impaired drivers the area is Dcu of enforcement. There are l8h paved road miles within the ohv |bndu and 18 signalized intersections operated and maintained by the City. In addition,there are approximately 4.5 nui|ea of lJ3-6O and 5.5 miles ofS\l-00 within the city limits. Agency Funding: Federal 405d funds will support Personnel Services (0vcdimo)` and Employee Related Expenses to enhance Driving Bnfhocmuut throughout the City of Apache Junction. How Agency Will Solve Problem with Funding: The Apache Junction Police Department iaseeking financial assistance under the Impaired Driving Program in an attempt to remove impaired drivers from the roads and prevent Oda| accidents. Funding will be used for overtime pay for oOiooro to conq7|oio bigb|v visible and eo1ucuiod [)i]| on[broozuuut t6rnouhnu1 the year, in include multi-agency task force participation dorbzgbo|iduyundcvontpmiodovvithczocpdooa||vldohuundbcru of alcohol or drug-related incidents. 2 Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-405d-001 PROGRAM MEASURES: Agency Goals: To decrease the number of impaired driving-related crashes 10% from 22 during calendar year 2022 to 19 by December 31,2024. To decrease the number of serious injuries in impaired driving-related crashes 10%from 5 in calendar year 2022 to 4 by December 31,2024. To decrease the number of fatalities in impaired driving-related crashes 100 % from 1 in calendar year 2022 to 0 by December 31,2024. Program Objectives: To participate in a minimum of 3 DUI saturation patrols per quarter during FFY 2024. To participate in a minimum of 1 DUI task force operations per quarter during IFFY 2024. Additional Program Objectives: 1. Utilize mobile message boards to educate the public and discourage impaired or distracted driving at least once per quarter. 2. Utilize marked and unmarked vehicles to combat impaired or distracted drivers and increase number of citations issued. 3 Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-405d-001 GOALS/OBJECTIVES: Federal 405d funds will support Personnel Services (Overtime), and Employee Related Expenses to enhance DUI/Impaired Driving Enforcement throughout the City of Apache Junction. Expenditures of funding pertaining to Impaired Driving Enforcement including Personnel Services and ERE, Materials and Supplies, Capital Equipment, and/or Travel In and Out-of-State shall comply with the Impaired Driving Program goals provided by the Arizona Governor's Office of Highway Safety. The Impaired Driving Program goal is to reduce the incidences of alcohol and drug related driving fatalities and injuries through enforcement, education, and public awareness throughout the State of Arizona. Law enforcement personnel participating in Impaired Driving Enforcement/DUI activities including, DUI Task Force details under this program, shall be HGN/SFST certified. MEDIA RELEASE: To prepare complete press release information for media (television, radio, print, and on-line) during each campaign period including a main press release,schedule of events,departmental plans,and relevant data. The material will emphasize the campaign's purpose, aggressive enforcement, and the high cost of DUI/Impaired Driving in terms of money,criminal, and human consequences. The Apache Junction Police Department will maintain responsibility for reporting sustained enforcement activity in a timely manner. Additionally, it is the responsibility of the Apache Junction Police Department to report all holiday task force enforcement statistics to GOHS on-line at the GOHS website no later than 10:00 a.m.the morning following each day of the event. The holidays and special events include but not limited to: Super Bowl Sunday, Valentine's Day, President's Day, St. Patrick's Day, Spring Break, Easter, Cinco de Mayo, Prom Night, Memorial Day, Graduation Day, Independence Day,Labor Day,Columbus Day,Halloween, and the Thanksgiving through New Year's details. PLEASE NOTE: Failure to submit Statistics, Quarterly Reports, and/or Report of Costs Incurred (RCIs)timely and correctly may delay reimbursement for expenditures to your Agency. METHOD OF PROCEDURE: The Apache Junction Police Department will make expenditures, as follows, to meet the outlined Program Goals/Objectives: Personnel Services-To support Overtime for DUI/Impaired Driving Enforcement Activities Employee Related Expenses-To support Employee Related Expenses for Agency Overtime PRESS RELEASE: Agencies are required to develop and distribute a press release announcing this grant award upon receipt of the executed Grant agreement. A copy of this press release shall be sent to the GOHS Director for approval prior to being sent to the media. This press release shall include the objective and specify that the funding is from the Governor's Office of Highway Safety. 4 Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-405d-001 BAC TESTING AND REPORTING REQUIREMENTS: Alcohol impairment is a major contributing factor in fatality and serious injury motor vehicle collisions. Accurate data on alcohol involvement is essential to understanding the full extent of the role of alcohol and to assess progress toward reducing impaired driving. Each law enforcement agency that receives an enforcement-related grant is required to ensure that accurate data on all drivers involved is reported. Failure to comply may result in withholding funds and cancellation of the enforcement Grant agreement until this requirement is met. PURSUIT POLICY: All enforcement agencies receiving Federal funds are encouraged to follow the guidelines established for vehicular pursuits issued by the International Association of Chiefs of Police(IACP)that are currently in effect. METHOD OF PROCUREMENT: The application of 2 CFR Part 200 "Procurement Standards"requires that: Grantees and sub-grantees will use their own procurement procedures which reflect applicable State and local laws and regulations,provided the procurement procedures conform to applicable Federal laws and standards. The most stringent purchasing requirement at each level must be met. If the Agency does not have a procurement process,the Agency may use the State procurement process. A clear audit trail must be established to determine costs charged against this Grant agreement. Substantiation of costs shall, where possible, be made utilizing the Apache Junction Police Department documentation. consisting of, but not limited to, copies of time sheets, purchase orders, copies of invoices, and proof of payment. The Agency shall retain copies of all documentation in the project file. State Contract: Procurement may be made using an open State contract award.Documents submitted to substantiate purchases using an open State contract must bear the contract number. PROJECT EVALUATION: This project shall be administratively evaluated to ensure the objectives have been met. Quarterly Report The purpose of the Quarterly Report is to provide information on grant activities conducted at the conclusion of each active quarter. The information provided is used to review progress of the funded project and the successfulness in meeting outlined goals and objectives. The information, photos, highlights, obstacles, and 5 Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-405d-001 mandatory statistical data provided in this report are analyzed by the assigned Project Coordinator. It is critical the report contains the following information: ➢ Original signatures on all Quarterly Reports and RCIs • All Quarterly Reports and RCIs shall include the signature of the Project Director unless prior authorization for another is on file with GOHS. Report Schedule Reporting Period Due Date lst Quarterly Report and RCI October 1 to December 31, 2023) January 30, 2024 2nd Quarterly Report and RCI(January 1 to March 31,2024) Aril 20, 2024 3rd Quarterly Report and RCI(April 1 to June 30, 2024) July 20,2024 4tn Quarterly Report and RCI(July 1 to September 30,2024 October 15, 2024 Final Statement of Accomplishments October 15, 2024 The Quarterly Report shall be completed on the form available on-line and can be submitted by email to the Governor's Office of Highway Safety. NOTE: IT IS REQUIRED THAT ALL LAW ENFORCEMENT AGENCIES MUST ENTER STATISTICAL AND ENFORCEMENT ACTIVITY INTO THE ON-LINE GOHS DUI REPORTING SYSTEM,IN ADDITION TO SUBMITTING THE QUARTERLY ENFORCEMENT REPORT. Final Statement of Accomplishments The Project Director shall submit a Final Statement of Accomplishments Report to the GOHS no later than fifteen(15)days after the conclusion of each Federal Fiscal Year(September 30th).All agencies receiving funding are required to submit a Final Statement of Accomplishments Report. Note: Failure to comply with the outlined GOHS reporting requirements may result in withholding of Federal funds or termination of the Grant agreement. PROFESSIONAL AND TECHNICAL PERSONNEL: Michael Pooley, Chief,Apache Junction Police Department,shall serve as Project Director. Wes Kelley, Sergeant,Apache Junction Police Department,shall serve as Project Administrator. Brittany Tabares,Governor's Office of Highway Safety,shall serve as Project Coordinator. REPORT OF COSTS INCURRED (RCI): The Agency shall submit a Report of Costs Incurred (RCI), with supporting documentation attached, to the Governor's Office of Highway Safety on a quarterly basis, for each active quarter, in conjunction with the required report. Agencies may submit additional RCI forms for expenditures when funds have been expended for which reimbursement is being requested. Accepted supporting documentation to submit with a Report of Cost Incurred(RCI)includes,but is not limited to; scanned copies of timesheets,payroll records,paid invoices/purchase orders, and other account records. 6 Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-405d-001 RCIs shall be typed and submitted with appropriate supporting documentation to the Governor's Office of Highway Safety. Electronically submitted RCIs will be accepted. Final RCIs will not be accepted fifteen (15) days after the conclusion of each Federal Fiscal Year (September 30th). Expenditures submitted after the expiration date may not be reimbursed and the Agency will accept fiscal responsibility. PROGRAM MONITORING: Highway safety grant program monitoring is used by GOHS project coordinators to track the progress of project objectives,performance measures, and compliance with applicable procedures,laws, and regulations. The process is used throughout the duration of the grant agreement and serves as a continuous management tool.Program monitoring also presents an opportunity to develop partnerships, share information, and provide assistance to granted agencies.Additionally,program monitoring outlines a set of procedures for grant review and documentation. Program monitoring serves as a management tool for: ➢ Detecting and preventing problems ➢ Helping to identify needed changes ➢ Identifying training or assistance needed ➢ Obtaining data necessary for planning and evaluation ➢ Identifying exemplary projects Types of Monitoring Monitoring is formal and informal, financial and operational. The most common types of monitoring are: ➢ Ongoing contact with the grantee through phone calls, e-mails, correspondence, and meetings ➢ On-Site/In-House monitoring reviews of project operations, management, and financial records and systems ➢ Review of project Quarterly Reports ➢ Review and approval of Report of Costs Incurred(RCIs) ➢ Desk review of other documents in the project grant files for timely submission and completeness Monitorin Schedule Total Awarded Amount: Type of Monitoring: Under$100,000 Desk Review/Phone Conference $100,000 and over May have an In-House GOHS Review $300,000+ May have an On-Site/In-House Review Capital Outlay Greater than$100,000(combined) May have an On-Site/In-House Review Desk Review Internal review of all written documentation related to the grant agreement including, but and Phone not limited to the Grant Agreement: Quarterly Reports, enforcement data, financial data, e- Conference mails, letters, notes, press releases, photographs, inventories, and other written correspondence. A phone conference call conducted during the course of the project which includes the date and time of the call,the person(s)contacted, and the results. It serves as an informational review to determine progress of programmatic/financial activities. Both the designated project administrator and fiscal contact should be present,if possible, during the phone conference.If identified financial or operational problems are present,GOHS reserves the right to bring the grantee in for an in-house meeting at GOHS. Monitoring form written 7 Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-405d-001 by Project Coordinator, any findings, areas of improvement, concern, or recognition will be rovided to the grantee. In-House Documents performance review results including project activities, reimbursement claims Review review, equipment purchases, approvals, and other information. Reviews applicable information related to the project(s) including, but not limited to the Grant agreement, Quarterly Reports, enforcement data, financial data, e-mails, letters, notes, press releases, photographs, inventories, and other written correspondence. Completed at GOHS in a meeting with appropriate operational and financial personnel. Monitoring form written by Project Coordinator, any findings, areas of improvement, concern, or recognition will be rovided to the grantee. On-Site Documents performance review results including project activities, reimbursement claims Monitoring review,equipment purchases,and other information.Reviews applicable information related to the project(s) including, but not limited to the Grant agreement, Quarterly Reports, enforcement data, financial data, e-mails, letters, notes, press releases, photographs, inventories, and other written correspondence. Conducted on-site at the grantee's Agency with monitoring form completed on-site by Project Coordinator. Any findings, areas of improvement, concern, or recognition,will be provided to the grantee. On-site/In-house monitoring for grantees of designated projects with large Capital Outlay purchases,personnel services,and complex projects must be completed within the second or third quarter of the fiscal year. Granted projects displaying any problems may need on-site monitoring more than once during the fiscal year. On-site/In-house monitoring includes a review and discussion of all issues related to ensure the effective administration of the granted project. The following are the most important items to review: ➢ Progress toward meeting goals/objectives and performance measures ➢ Adherence to the grant agreement specifications, timely submission of complete and correct reports,including required documentation ➢ Quarterly Reports ➢ Status of expenditures related to the outlined budget ➢ Accounting records and RCI's ➢ Supporting documentation(training documentation, inventory sheets,photographs,press releases, etc.) In addition, the designated Agency will ensure that any equipment purchased will be available for inspection and is being used for the purpose for which it was bought under the outlined grant agreement. 8 Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-405d-001 Documentation The Governor's Office of Highway Safety will retain all findings documented on the GOHS Monitoring Form in the Agency's respective Federal file. Findings will be discussed with the designated grant agreement representative (Project Administrator, fiscal specialist)by phone and/or e-mail. All noted deficiencies will be provided to the grantee with guidance for improvement and solutions to problems. Grantees that exhibit significantly poor performance may be placed on a performance plan as outlined by the DOHS Director. Grantee monitoring information will additionally provide documentation for potential funding in subsequent fiscal year grant proposal review. PROJECT PERIOD: The project period shall commence on the date the GOHS Director signs the Highway Safety Grant Agreement and terminate on September 30th of that or subsequent year as indicated on the Highway Safety Grant Agreement. DURATION: Grants shall be effective on the date the Governor's Office of Highway Safety Director signs the Grant Agreement and expire at the end of the project period. If the Agency is unable to expend the funds in the time specified, the Agency will submit notification on the Agency's letterhead and hand deliver or submit via regular mail to the Director of the Governor's Office of Highway Safety a minimum of sixty days (60)prior to the end of the project period. The Agency shall address all requests to modify the Grant Agreement to the Director of the Governor's Office of Highway Safety on Agency's official letterhead and either hand deliver or submit the request via regular mail. All requests for modification must bear the signature of the Project Director. Failure to comply may result in cancellation of the Grant Agreement. Any unexpended funds remaining at the termination of the Grant Agreement shall be released back to the Governor's Office of Highway Safety. 9 Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-405d-001 ESTIMATED COSTS: I. Personnel Services(overtime) $10,714.00 II. Employee Related Expenses(ERE) (40%) $4,286.00 III. Professional and Outside Services $0.00 IV. Travel In-State $0.00 V. Travel Out-of-State $0.00 VI. Materials and Supplies $0.00 VII. Capital Outlay $0.00 TOTAL ESTIMATED COSTS *$15,000.00 *Includes all applicable training, tax, freight, and advertising costs. The GOHS reserves the right to limit reimbursement of Employee Related Expenses from zero (0) to a maximum rate of forty (40)percent. This is the maximum ERE amount to be reimbursed. It is agreed and understood that the Apache Junction Police Department shall absorb any and all expenditures in excess of$15,000.00. 10 Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-405d-001 QUARTERLY ENFORCEMENT REPORT (Submitted to GOHS) Reporting Period GRANT AGENCY DESCRIPTION AGREEMENT ACTIVITY ACTIVITY Total Contacts (Traffic Stops) Total Sober Designated Drivers Contacted Total Know Your Limit Contacts TOTAL DUI ARRESTS Total DUI Aggravated Total DUI Misdemeanor Total DUI Extreme(.15 or Above) Under 21 DUI Citations Average BAC Distracted Driving Citations Total DUI Drug Arrests 30-Day Vehicle Impounds Seat Belt Citations Child Restraint Citations Criminal Speed Citations Reckless Driving Citations Civil Speed Citations Other Citations Other Arrests Participating Officer/Deputies (Cumulative) 11 Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-405d-001 CERTIFICATIONS AND AGREEMENTS This GRANT AGREEMENT, is made and entered into by and between the STATE OF ARIZONA, by and through the Governor's Office of Highway Safety(GOHS)hereinafter referred to as"STATE",and the agency named in this Grant Agreement,hereinafter referred to as "AGENCY". WHEREAS, the National Highway Safety Act of 1966, as amended (23 USC §§401-404), provides Federal funds to STATE for approved highway safety projects; and WHEREAS, STATE may make said funds available to various state, county, tribal, or municipal agencies, governments, or political subdivisions upon application and approval by STATE and the United States Department of Transportation(USDOT); and WHEREAS, AGENCY must comply with the requirements listed herein to be eligible for Federal funds for approved highway safety projects; and WHEREAS,AGENCY has submitted an application for Federal funds for highway safety projects; NOW, THEREFORE, IN CONSIDERATION OF MUTUAL PROMISES AND OTHER GOODS AND VALUABLE CONSIDERATION,it is mutually agreed that AGENCY will strictly comply with the following terms and conditions and the following Federal and State Statutes, Rules, and Regulations: I. Project Monitoring,Reports, and Inspections A. AGENCY agrees to fully cooperate with representatives of STATE monitoring the project, either on-site or by telephone, during the life of the Grant Agreement. B. AGENCY will submit Quarterly Reports (one for each three-month period of the project year) to STATE in the form and manner prescribed by STATE.Notice of the specific requirements for each report will be given in this Grant Agreement or at any time thereafter by giving thirty (30) days written notice to AGENCY by ordinary mail at the address listed on the Grant Agreement. Failure to comply with Quarterly Report requirements may result in withholding of Federal funds or termination of this Grant Agreement. C. AGENCY will submit a Final Report/Statement of Accomplishment at completion of the Grant Agreement to include all financial, performance, and other reports required as a condition of the grant to STATE within thirty(30)days of the completion of the Grant Agreement. D. Representatives authorized by STATE and the National Highway Traffic Safety Administration (NHTSA) will have the right to visit the site and inspect the work under this Grant Agreement whenever such representatives may determine such inspection is necessary. II. Reimbursement of Eligible Expenses A. AGENCY's Project Director, or Finance Personnel, will submit a Report of Costs Incurred Form (RCI) to STATE each time there have been funds expended for which reimbursement is being requested. Failure to meet this requirement may be cause to terminate the project under Section XX herein, "Termination and Abandonment". 12 Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-405d-001 B. AGENCY will reimburse STATE for any ineligible or unauthorized expenses for which Federal funds have been claimed and reimbursement received, as may have been determined by a State or Federal audit. C. STATE will have the right to withhold any installments equal to the reimbursement received by AGENCY for prior installments which have been subsequently determined to be ineligible or unauthorized. III. Property Agreement A. AGENCY will immediately notify STATE if any equipment purchased under this Grant Agreement ceases to be used in the manner as set forth by this Grant Agreement. In such event, AGENCY further agrees to either give credit to the project cost or to another active highway safety project for the residual value of such equipment in an amount to be determined by STATE or to transfer or otherwise dispose of such equipment as directed by STATE. B. No equipment will be conveyed, sold, salvaged, transferred, etc., without the express written approval of STATE, or unless otherwise provided elsewhere in this Grant Agreement. C. AGENCY will maintain or cause to be maintained for its useful life, any equipment purchased under this Grant Agreement. D. AGENCY will incorporate any equipment purchased under this Grant Agreement into its inventory records. E. AGENCY will insure any equipment purchased under this Grant Agreement for the duration of its useful life. Self-insurance meets the requirements of this section. IV. Travel In-State and Out-of-State Travel In state and out-of-state travel claims will be reimbursed at rates provided by AGENCY's regulations, provided that such regulations are as restrictive as those of STATE. Where they are less restrictive, ARS §38-624 will apply. The State must approve all out-of-state travel in writing and in advance. V. Standard of Performance AGENCY hereby agrees to perform all work and services herein required or set forth, and to furnish all labor, materials, and equipment, except that labor, material, and equipment as STATE agrees to furnish pursuant to this Grant Agreement. VI. Hold Harmless Agreement Neither party to this agreement agrees to indemnify the other party or hold harmless the other party from liability hereunder. However, if the common law or a statute provides for either a right to indemnify and/or a right to contribution to any party to this agreement then the right to pursue one or both of these remedies is preserved. 13 Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-405d-001 VII. Non-Assignment and Sub-Contracts This Grant Agreement is not assignable nor may any portion of the work to be performed be subcontracted unless specifically agreed to in writing by STATE. No equipment purchased hereunder may be assigned or operated by other than AGENCY unless agreed to in writing by STATE. V11I. Work Products and Title to Commodities and Equipment A. The work product and results of the project are the property of STATE,unless otherwise specified elsewhere in this Grant Agreement.All property,instruments,non-consumable materials,supplies, and the like, which are furnished or paid for by STATE under the terms of this Grant Agreement, unless otherwise provided for elsewhere in this Grant Agreement, are and remain the property of STATE and will be returned at the completion of this project upon request of STATE. The work product and results of the project will be furnished to STATE upon request, if no provision is otherwise made by this Grant Agreement. B. The provisions of subparagraph A apply whether or not the project granted for herein is completed. IX. Copyrights and Patents Any copyrightable materials,patentable discovery, or invention produced in the course of this project may be claimed by STATE and a copyright or patent obtained by it at its expense.In the event STATE does not wish to obtain such copyright or patent,AGENCY may do so,but in any event,provision will be made by AGENCY for royalty-free, nonexclusive, nontransferable, and irrevocable licenses to be given the United States Government and STATE and its political subdivisions to use such copyrightable material,patented discoveries, or inventions in any manner they see fit. The STATE reserves the right to impose such other terms and conditions upon the use of such copyrights or patents as may be deemed in the best interest of STATE in the event AGENCY is allowed to obtain a copyright or patent. X. Uniform Administrative Requirements (2 CFR Part 1201): Uniform Administrative Requirements, Cost Prinieples, and Audit Requirements for Federal Awards: The application of 2 CFR Part 200 "Procurement Standards" Requires that: AGENCY and sub-grantees will use their own procurement procedures,which reflect applicable State and local laws and regulations,provided that the procurements conform to applicable Federal law. The most stringent purchasing requirement at each level must be met. The Arizona Procurement Code (ARS §41-2501, et. seq.) and promulgated rules (A.A.C. Title 2, Chapter 7) are a part of this Grant Agreement as if fully set forth herein and AGENCY agrees to fully comply with these requirements for any procurement using grant monies from this Grant Agreement. XI. Non-Discrimination During the performance of this contract/grant agreement,the contractor/grant recipient agrees A. To comply with all Federal nondiscrimination laws and regulations,as may be amended from time to time; 14 Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-405d-001 B. Not to participate directly or indirectly in the discrimination prohibited by any Federal non- discrimination law or regulation, as set forth in.Appendix B of 49 CFR part 21 and herein; C. To permit access to its books,records, accounts, other sources of information, and its facilities as required by the State highway safety office,US DOT or NHTSA; D. That,in event a contractor/grant recipient fails to comply with any nondiscrimination provisions in this contract/grant agreement, the State highway safety agency will have the right to impose such contract/grant agreement sanctions as it or NHTSA determine are appropriate, including, but not limited to, withholding payments to the contractor/grant recipient under the contract/grant agreement until the contractor/grant recipient complies; and/or cancelling, terminating, or suspending a contract or grant agreement, in whole or in part; and E. To insert this clause, including paragraphs A through E, in every subcontract and subagreement and in every solicitation for a subcontract or sub-agreement,that receives Federal funds under this program. X11. Executive Order 2009-09 It is mutually agreed that AGENCY will comply with the terms and conditions of Executive Order 2009-09, Non-Discrimination in Employment by Government Contractors and Subcontractors. Executive Order 2009-09 is located in Part II of the Project Director's Manual. X11I. Application of Hatch Act The AGENCY will comply with provisions of the Hatch Act(5 U.S.C. 1.501-1508), which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. XIV. Minority Business Enterprises(MBE)Policy and Obligation A. Policy: It is the policy of the USDOT that minority business enterprises as defined in 49 CFR Part 23, will have the maximum opportunity to participate in the performance of contracts financed in whole or in part with Federal funds under this Grant Agreement. Consequently, the minority business enterprises requirements of 49 CFR Part 23 apply to this Grant Agreement. B. Obligation: The recipient or its contractor agrees to ensure that minority business enterprises, as defined in 49 CFR Part 23, have the subcontracts financed in whole or in part with Federal funds provided under this Grant Agreement. In this regard, all recipients or contractors will take all necessary and reasonable steps in accordance with 49 CFR,Part 23 to ensure that minority business enterprises have the maximum opportunity to compete for and perform contracts. Recipients and their contractors will not discriminate on the basis of race, color, creed, sex, or national origin in the award and performance of USDOT-assigned Grant Agreements. XV. Arbitration Clause,ARS §12-1518 Pursuant to ARS §12-1518, the parties agree to use arbitration, after exhausting applicable administrative reviews, to resolve disputes arising out of this agreement where the provisions of mandatory arbitration apply. 15 Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-405d-001 XVI. Inspection and Audit,ARS §35-214 Pursuant to ARS §35-214, all books, accounts, reports, files, and other records relating to this Agreement will be subject at all reasonable times to inspection and audit by STATE for five (5)years after completion of this Agreement.The records will be produced at the Governor's Office of Highway Safety. XVII. Appropriation of Funds by U.S. Congress It is agreed that in no event will this Grant Agreement be binding on any party hereto unless and until such time as funds are appropriated and authorized by the U.S. Congress and specifically allocated to the project submitted herein and then only for the fiscal year for which such allocation is made. In the event no funds are appropriated by the U.S. Congress or no funds are allocated for the project proposed herein for subsequent fiscal years,this Grant Agreement will be null and void,except as to that portion for which funds have then been appropriated or allocated to this project, and no right of action or damages will accrue to the benefit of the parties hereto as to that portion of the Contract or Grant Agreement that may so become null and void. XVIII. Continuation of Highway Safety Program It is the intention of AGENCY to continue the Highway Safety Program identified in this Grant Agreement once Federal funding is completed. This intended continuation will be based upon cost effectiveness and an evaluation by AGENCY of the program's impact on highway safety. XIX. E-Verify Both parties acknowledge that immigration laws require them to register and participate with the E- Verify Program (employment verification program administered by the United States Department of Homeland Security and the Social. Security Administration or any successor program) as they both employ one or more employees in this State. Both parties warrant that they have registered with and participate with E-Verify. If either party later determines that the other non-compliant party has not complied with E-Verify, it will notify the non-compliant party by certified mail of the determination and of the right to appeal the determination. XX. Termination and Abandonment A. The STATE and AGENCY hereby agree to the full performance of the covenants contained herein, except that STATE reserves the right, at its discretion, to terminate or abandon any portion of the project for which services have not been already performed by AGENCY. B. In the event STATE abandons the services or any part of the services as herein provided, STATE will notify AGENCY in writing and within twenty-four (24) hours after receiving such notice, AGENCY will discontinue advancing the work under this Grant Agreement and proceed to close said operations under the Grant Agreement. C. The appraisal value of work performed by AGENCY to the date of such termination or abandonment shall be made by STATE on a basis equitable to STATE and AGENCY and a final reimbursement made to AGENCY on the basis of costs incurred. Upon termination or abandonment,AGENCY will deliver to STATE all documents,completely or partially completed, together with all unused materials supplied by STATE. 16 Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-405d-001 D. AGENCY may terminate or abandon this Grant Agreement upon thirty(30)days written notice to STATE, provided there is subsequent concurrence by STATE. Termination or abandonment by AGENCY will provide that costs can be incurred against the project up to and including sixty(60) days after notice is given to STATE. E. Any equipment or commodities which have been purchased as a part of this Grant Agreement and which have not been consumed or reached the end of its useful life will be returned to STATE upon its written request. XXI. Cancellation Statute All parties are hereby put on notice that this Contract/Grant Agreement is subject to cancellation pursuant to ARS §38-511,the provisions of which are stated below. In accordance with ARS §38-511,this Contract/Grant Agreement may be cancelled without penalty or further obligation if any person significantly involved in initiating, negotiating, securing, drafting, or creating the Contract/Grant Agreement on behalf of the STATE, its political subdivisions or any department or agency of either, is at any time while the Contract/Grant Agreement or any extension of the Contract/Grant Agreement is in effect, an employee of any other parry to the Contract/Grant Agreement in any capacity or a consultant to any other party of the Contract/Grant Agreement with respect to the subject matter or the Contract/Grant Agreement. The cancellation shall be effective when written notice from the Governor or Chief Executive Officer or governing body of the political subdivision is received by all other parties to the Contract/Grant Agreement unless the notice specifies a later time. AGREEMENT OF UNDERSTANDING AND CERTIFICATION OF COMPLIANCE Acceptance of Condition It is understood and agreed by the undersigned that a grant received as a result of this Grant Agreement is subject to the Highway Safety Act of 1966, as amended (23 U.S.C.A. §§401-404), ARS §28-602, and all administrative regulations governing grants established by the USDOT and STATE. It is expressly agreed that this Highway Safety Project constitutes an official part of the STATE's Highway Safety Program and that AGENCY will meet the requirements as set forth in the accompanying Project Director's Manual, which are incorporated herein and made a part of this Grant Agreement. All State and Federal Statutes, Rules, Regulations, and Circulars referenced in this Grant Agreement are a part of this document as if fully set forth herein. It is also agreed that no work will be performed nor any obligation incurred until AGENCY is notified in writing that this project has been approved by the Governor's Highway Safety Representative. Certificate of Compliance This is to certify that AGENCY will comply with all of the State and Federal Statutes, Rules and Regulations identified in this Grant Agreement. Certification of Non-Duplication of Grant Funds Expenditure This is to certify that AGENCY has no ongoing nor completed projects under Grant Agreement with other Federal fund sources which duplicate or overlap any work contemplated or described in this Grant Agreement. It is further certified that any pending or proposed request for other Federal grant funds 17 Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-405d-001 which would duplicate or overlap work described in the Grant Agreement will be revised to exclude any such duplication of grant fund expenditures. It is understood that any such duplication of Federal. funds expenditures subsequently determined by audit will be subject to recovery by STATE. Single Audit Act If your political subdivision has had an independent audit meeting the requirements of the Single Audit Act of 1984, (31 U.S.C.A. §7501 et. seq.),please forward a copy to GOHS, Attention: Finance Dept., within thirty (30) days of the effective date of this Grant Agreement. If such audit has not been performed,please advise when it is being scheduled. Buy America Act The State and each subrecipient will comply with the Buy America requirement(23 U.S.C. 313)when purchasing items using Federal funds. Buy America requires a State, or subrecipient,to purchase with Federal funds only steel, iron, and manufactured products produced in the United States, unless the Secretary of Transportation determines that such domestically produced items would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall project contract by more than twenty-five (25) percent. In order to use Federal funds to purchase foreign produced items, the State must submit a waiver request that provides an adequate basis and justification to and approved by the Secretary of Transportation. Certification on Conflict of Interest General Requirements No employee, officer or agent of a State or its subrecipient who is authorized in an official capacity to negotiate, make, accept or approve, or to take part in negotiating,making, accepting or approving any subaward, including contracts or subcontracts, in connection with this grant shall have, directly or indirectly,any financial or personal interest in any such subaward. Such a financial or personal interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner,or an organization which employs or is about to employ any of the parties indicated herein, has a financial or personal interest in or a tangible personal benefit from an entity considered for a subaward. Based on this policy: 1. The recipient shall maintain a written code or standards of conduct that provide for disciplinary actions to be applied for violations of such standards by officers, employees, or agents. a. The code or standards shall provide that the recipient's officers, employees, or agents may neither solicit nor accept gratuities, favors, or anything of monetary value from present or potential subawardees, including contractors or parties to subcontracts. b. The code or standards shall establish penalties, sanctions or other disciplinary actions for violations, as permitted by State or local law or regulations. 2. The recipient shall maintain responsibility to enforce the requirements of the written code or standards of conduct. Disclosure Requirements 18 Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-405d-001 No State or its subrecipient, including its officers, employees or agents, shall perform or continue to perform under a grant or cooperative agreement,whose objectivity may be impaired because of any related past,present, or currently planned interest, financial or otherwise,in organizations regulated by NHTSA or in organizations whose interests may be substantially affected by NHTSA activities. Based on this policy: 1. The recipient shall disclose any conflict of interest identified as soon as reasonably possible, making an immediate and full disclosure in writing to NHTSA. The disclosure shall include a description of the action which the recipient has taken or proposes to take to avoid or mitigate such. conflict. 2.NHTSA will review the disclosure and may require additional relevant information from the recipient.If a conflict of interest is found to exist,NHTSA may (a)terminate the award, or (b)determine that it is otherwise in the best interest of NHTSA to continue the award and include appropriate provisions to mitigate or avoid such conflict. 3. Conflicts of interest that require disclosure include all past, present or currently planned organizational, financial, contractual or other interest(s) with an organization regulated by NHTSA or with an organization whose interests may be substantially affected by NHTSA activities,and which are related to this award. The interest(s) that require disclosure include those of any recipient, affiliate,proposed consultant,proposed subcontractor and key personnel of any of the above.Past interest shall be limited to within one year of the date of award.Key personnel shall include any person owning more than a 20 percent interest in a recipient, and the officers, employees or agents of a recipient who are responsible for making a decision or taking an action under an award where the decision or action can have an economic or other impact on the interests of a regulated or affected organization. Prohibition on Using Grant Funds to Check for Helmet Usage The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or to create checkpoints that specifically target motorcyclists. Certification Regarding Debarment and Suspension A. By signing and submitting this proposal, the prospective primary participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200. B. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective primary tier participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary tier participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction. C. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary tier participant knowingly rendered an erroneous certification, in 19 Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-405d-001 addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default or may pursue suspension or debarment. D. The prospective primary tier participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary tier participant learns its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. E. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person,principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200.You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations. F. The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9,subpart 9.4, debarred,suspended,declared ineligible,or voluntarily excluded from participation in this covered transaction,unless authorized by the department or agency entering into this transaction. G. The prospective primary tier participant further agrees by submitting this proposal that it will include the clause titled Instructions for Lower Tier Certification including the Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion—Lower Tier Covered Transaction,provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200. H. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website (https://www.sam.gov). I. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause.The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. J. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal government, the department or agency may terminate the transaction for cause of default. 20 Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-405d-001 Certification Regarding Debarment, Suspension, and Other Responsibility Matter A. The prospective primary tier participant certifies to the best of its knowledge and belief,that it and its principal: 1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency; 2. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining,attempting to obtain,or performing a public(Federal,State or local)transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of record, making false statements, or receiving stolen property; 3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or Local) with commission of any of the offenses enumerated in paragraph(1)(b)of this certification; and 4. Have not within a three-year period preceding this application/proposal had one or more public transactions(Federal, State, or local)terminated for cause or default. B. Where the prospective primary tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. Instructions for Lower Tier Certification A. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200. B. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal government, the department or agency with which this transaction originated may pursue available remedies,including suspension or debarment. C. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. D. The terms covered transaction, debarment, suspension, ineligible, lower tier, participant, person, primary tier,principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations. E. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, 21 Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-405d-001 debarred,suspended,declared ineligible,or voluntarily excluded from participation in this covered transaction,unless authorized by the department or agency with which this transaction originated. F. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled"Instructions for Lower Tier Participant Certification" including the"Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion- Lower Tier Covered Transaction,"without modification,in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 1.80 and 1200.. G. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended,debarred or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants,each participant may,but is not required to,check the System for Award Management Exclusions Website (https://www.sam.gov). H. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause.The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. I. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal government, the department or agency with which this transaction originated may pursue available remedies,including suspension or debarment. Certification Regarding Debarment, Suspension,Ineligibility and Voluntary Exclusion A. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency. B. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. 22 Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-405d-001 Restriction on State Lobbying None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect(e.g., "grassroots") lobbying activities,with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal. Certification for Contracts, Grant,Loans,and Cooperative Agreements (Federal Lobbying) The undersigned certifies,to the best of his or her knowledge and belief,that: A. No Federal appropriated funds have been paid or will be paid,by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract,the making of any Federal grant, the making of any Federalloan,the entering into of any cooperative agreement,and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. B. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned will complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. C. The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all sub-recipients will certify and disclose accordingly. D. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352,title 31,U.S. Code.Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than$100,000 for each such failure. Signature of Project Director: Signature of Authorized Official of Governmental Unit: Michael Pooley, Chief Bryant Powell, City Manager Apache Junction Police Department City of Apache Junction Date Telephone Date Telephone 23 Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-405d-001 REIMBURSEMENT INSTRUCTIONS 1. Agency Official preparing the Report of Costs Incurred: Name: Title: Telephone Number: Fax Number: E-mail Address: 2. Agency's Fiscal Contact: Name: Title: Telephone Number: Fax Number: E-mail Address: Federal Identification Number: 3. REIMBURSEMENTINFORMATION. Warrant/Check to be made payable to: Warrant/Check to be mailed to: (Agency) (Address) (City, State,Zip Code) 4. Unique Entity Identifier: (Unique Entity Identifier#) (Registered Address &Zip Code) 24 Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-405d-001 AUTHORITY&FUNDS 1. This Project is authorized by 23 U.S.C. §405 and regulations promulgated there under, more particularly Volume 102, and if State funds are involved,this project is authorized by ARS §28-602. The funds authorized for this Project have been appropriated and budgeted by the U.S. Department of Transportation. The expenses are reimbursable under Arizona's Highway Safety Plan Program Area 405d, as approved for by the National Highway Traffic Safety Administration. 2. A. EFFECTIVE DATE: B. FEDERAL FUNDS: Authorization to Proceed Date $115 (000. 0 3. AGREEMENT AND AUTHORIZATION TO PROCEED by State Official responsible to Governor for the administration of the State Highway Safety Agency J.M. Torrez, Chief Executive Officer Approval Date Governor's Office of Highway Safety Governor's Highway Safety Representative 25 GOVERNOR'S OFFICE OF STATE OF ARIZONA HIGHWAY SAFETY HIGHWAY SAFETY GRANT AGREEMENT This page, the Project Director's Manual and attached hereto and incorporated herein by reference, constitute the entire Grant between the parties hereto unless the Governor's Highway Safety Representative authorizes deviation in writing. FAIN: 69A37524300004020AZ0 Assistance Listings: 20.600 1. APPLICANT AGENCY GOHS GRANT NUMBER: Apache Junction.Police Department 2024-AI-001 ADDRESS PROGRAM AREA: 1001 North Idaho Road Apache Junction,AZ 85119 402-AI 2. GOVERNMENTAL UNIT AGENCY CONTACT: City of Apache Junction Wes Kelley ADDRESS 3. PROJECT TITLE: 300 East Superstition Blvd.Apache Junction,AZ 85119 Accident Investigation Related Materials and 4. GUIDELINES: Supplies (LED Lighting w/accessories) 402—Accident Investigation(Al) 5. BRIEFLY STATE PURPOSE OF PROJECT: Federal 402 funds will support Materials and Supplies: LED Lighting w/accessories to enhance Accident Investigation throughout the City of Apache Junction. 6. BUDGET Project Period COST CATEGORY FFY 2024 I. Personnel Services $0.00 IL Employee Related Expenses $0.00 III. Professional and Outside Services $0.00 IV. Travel In-State $0.00 V. Travel Out-of-State $0.00 VI. Materials and Supplies $10,833.00 VII. Capital Outlay $0.00 TOTAL ESTIMATED COSTS $10,833.00 PROJECT PERIOD FROM: Effective Date TO: 09-30-2024 (Date of GOHS Director Signature) CURRENT GRANT PERIOD FROM: 10-01-2023 TO: 09-30-2024 TOTAL FEDERAL FUNDS OBLIGATED THIS FFY: $10,833.00 A political subdivision or State agency that is mandated to provide a certified resolution or ordinance authorizing entry into this Grant agreement must do so prior to incurring any expenditures. Failure to do so may result in termination of the awarded Grant agreement. 1 Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-Al-001 PROBLEM IDENTIFICATION AND RESOLUTION: Agency Background: Number of sworn officers: 73 Total Population in city/town or county: 38,500 Total Road Mileage: highway: 7 Local: 1.86 Total: 1.93 02 020 2019 Total r she 776 _ 0 # Ot Total Serious injury Crashes s 133 15 186 Total l fatal Crashes 4 # 4 0 Total Traffic Accident fnvestigations 776 ST t 579 Total Traffic Serious iraiaarya Investigations 133 IS6 � 186 Total Traffic Fatality Investigations 4 as The data above represenm CourtyCity/Town Agency Problem/Attempts to Solve Problem: The City of Apache Junction is a small suburban community just cast of the Phoenix Metropolitan area. The City has a population of 38,499 with an average of additional 20,000-30,000 seasonal residents. Apache Junction's north and eastern sectors have many dirt roadways where residents have a desire for no light pollution. This rural environment exacerbates conditions for unsafe driving while providing the illusion to drivers the area is free of enforcement. There are 186 paved road miles within the city limits and 18 signalized intersections operated and maintained by the City. In addition,there are approximately 4.5 miles of US-60 and 5.5 miles of SR-88 within the city limits. Agency Funding: Federal 402 funds will support Personnel Services (Overtime),Employee Related Expenses, and Professional and Outside Services to enhance Accident Investigation throughout the City of Apache Junction. How Agency Will Solve Problem with Funding: The Apache Junction Police Department is seeking financial assistance under the Accident Investigation Program in an attempt to improve the methods and technology in which investigations and reconstruction are performed related to serious and fatal collisions. The requested funding will be used to purchase two (2) Solis LED Lighting systems. The use of these devices will help enhance accident reconstruction scenes during low- light and night time hours which will help give the investigators be able to more easily analyze roadway and vehicle evidence. This lighting technology is easy to transport and set-up; ultimately reducing the amount of time to complete the on-scene investigations. 2 Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-Al-001 PROGRAM MEASURES: 1. Improve collision reconstruction and fatal investigations by utilizing the Solis LED Lighting systems to assist with obtaining more precise measurements and to collect better roadway evidence. 2. Decrease the amount of man hours spent on investigation and reconstructive efforts involved in serious and fatal collisions. 3 Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-AI-001 GOALS/OBJECTIVES: Federal 402 funds will support Materials and Supplies: LED Lighting w/ accessories to enhance Accident Investigation throughout the City of Apache Junction. Expenditures of funding pertaining to the AI/Accident Investigation Program including Personnel Services and ERE, Materials and Supplies, Capital Equipment, and/or Travel In and Out-of-State shall comply with the Accident Investigation Program goals provided by the Arizona Governor's Office of Highway Safety. The Accident Investigation Program goal is to provide training and resources for Vehicular Crimes Units to aide in. the investigation and prosecution of fatal traffic crashes throughout the State of Arizona. MEDIA RELEASE: To prepare complete press release information for media (television, radio, print, and on-line) during each campaign period including a main press release,schedule of events,departmental plans,and relevant data. The material will emphasize the campaign's purpose, aggressive enforcement, and the high cost of Accident Investigations in terms of money,criminal, and human consequences. The Apache Junction Police Department will maintain responsibility for reporting sustained enforcement activity in a timely manner. Additionally, it is the responsibility of the Apache Junction Police Department to report all holiday task force enforcement statistics to GOHS on-line at the GOHS website no later than 10:00 a.m.the morning following each day of the event. The holidays and special events include but not limited to: Super Bowl Sunday, Valentine's Day, President's Day, St. Patrick's Day, Spring Break, Easter, Cinco de Mayo, Prom Night, Memorial Day, Graduation Day, Independence Day,Labor Day,Columbus Day,Halloween, and the Thanksgiving through.New Year's details. PLEASE NOTE: Failure to submit Statistics, Quarterly Reports, and/or Report of Costs Incurred (RCIs)timely and correctly may delay reimbursement for expenditures to your Agency. METHOD OF PROCEDURE: The Apache Junction Police Department will make expenditures, as follows, to meet the outlined Program Goals/Objectives: Materials and Supplies-To purchase/procure the following Materials and Supplies for Accident Investigations Enforcement Activities: LED Lighting w/accessories PRESS RELEASE: Agencies are required to develop and distribute a press release announcing this grant award upon receipt of the executed Grant agreement. A copy of this press release shall be sent to the GOHS Director for approval prior to being sent to the media. This press release shall include the objective and specify that the funding is from the Governor's Office of Highway Safety. METHOD OF PROCUREMENT: The application of 2 CFR Part 200 "Procurement Standards"requires that: Grantees and sub-grantees will use their own procurement procedures which reflect applicable State and local laws and regulations,provided the procurement procedures conform to applicable Federal laws and standards. 4 Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-Al-001 The most stringent purchasing requirement at each level must be met. If the Agency does not have a procurement process,the Agency may use the State procurement process. A clear audit trail must be established to determine costs charged against this Grant agreement. Substantiation of costs shall, where possible, be made utilizing the Apache Junction Police Department documentation consisting of, but not limited to, copies of time sheets, purchase orders, copies of invoices, and proof of payment. The Agency shall retain copies of all documentation in the project file. State Contract: Procurement may be made using an open State contract award.Documents submitted to substantiate purchases using an open State contract must bear the contract number. PROJECT EVALUATION: This project shall be administratively evaluated to ensure the objectives have been met. Quarterly Report The purpose of the Quarterly Report is to provide information on grant activities conducted at the conclusion of each active quarter. The information provided is used to review progress of the funded project and the successfulness in meeting outlined goals and objectives. The information, photos, highlights, obstacles, and mandatory statistical data provided in this report are analyzed by the assigned Project Coordinator.It is critical the report contains the following information: ➢ Original signatures on all Quarterly Reports and RCIs • All Quarterly Reports and RCIs shall include the signature of the Project Director unless prior authorization for another is on file with GOHS. Report Schedule lip orting Period Due Date 1st Quarterly Report and RCI(October 1 to December 31, 2023) January 30, 2024 2,d Quarterly Report and RCI(January 1 to March 31,2024 Aril 20, 2024 3rd Quarterly Report and RCI(April 1 to June 30, 2024 July 20,2024 4" Quarterly Report and RCI(July I to September 30,2024 October 1.5,2024 Final Statement of Accomplishments October 15, 2024 The Quarterly Report shall be completed on the form available on-line and can be submitted by email to the Governor's Office of Highway Safety. NOTE: IT IS REQUIRED THAT ALL LAW ENFORCEMENT AGENCIES MUST ENTER STATISTICAL AND ENFORCEMENT ACTIVITY INTO THE ON-LINE GOHS DUI REPORTING SYSTEM,IN ADDITION TO SUBMITTING THE QUARTERLY ENFORCEMENT REPORT. 5 Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-AI-001 Final Statement of Accomplishments The Project Director shall submit a Final Statement of Accomplishments Report to the GOHS no later than fifteen(15)days after the conclusion of each Federal Fiscal Year(September 30th).All agencies receiving funding are required to submit a Final Statement of Accomplishments Report. Note: Failure to comply with the outlined GOHS reporting requirements may result in withholding of Federal funds or termination of the Grant agreement. PROFESSIONAL AND TECHNICAL PERSONNEL: Michael Pooley, Chief,Apache Junction Police Department, shall serve as Project Director. Wes Kelley, Sergeant,Apache Junction Police Department,shall serve as Project Administrator. Brittany Tabares, Governor's Office of Highway Safety,shall serve as Project Coordinator. REPORT OF COSTS INCURRED (RCI): The Agency shall submit a Report of Costs Incurred (RCI), with supporting documentation attached, to the Governor's Office of Highway Safety on a quarterly basis, for each active quarter, in conjunction with the required report. Agencies may submit additional RCI forms for expenditures when funds have been expended for which reimbursement is being requested. Accepted supporting documentation to submit with a Report of Cost Incurred(RCI)includes,but is not limited to; scanned copies of timesheets,payroll records,paid invoices/purchase orders, and other account records. RCIs shall be typed and submitted with appropriate supporting documentation to the Governor's Office of Highway Safety. Electronically submitted RCIs will be accepted. Final RCIs will not be accepted fifteen (15) days after the conclusion of each Federal Fiscal Year (September 30th). Expenditures submitted after the expiration date may not be reimbursed and the Agency will accept fiscal responsibility. PROGRAM MONITORING: Highway safety grant program monitoring is used by GOHS project coordinators to track the progress of project objectives,performance measures, and compliance with applicable procedures, laws, and regulations. The process is used throughout the duration of the grant agreement and serves as a continuous management tool.Program monitoring also presents an opportunity to develop partnerships, share information, and provide assistance to granted agencies. Additionally,program monitoring outlines a set of procedures for grant review and documentation. Program monitoring serves as a management tool for: ➢ Detecting and preventing problems ➢ Helping to identify needed changes ➢ Identifying training or assistance needed ➢ Obtaining data necessary for planning and evaluation ➢ Identifying exemplary projects 6 Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-AI-001 Types of Monitoring Monitoring is formal and informal, financial and operational. The most common types of monitoring are: ➢ Ongoing contact with the grantee through phone calls, e-mails, correspondence, and meetings ➢ On-Site/In-House monitoring reviews of project operations, management, and financial records and systems ➢ Review of project Quarterly Reports ➢ Review and approval of Report of Costs Incurred(RCIs) ➢ Desk review of other documents in the project grant files for timely submission and completeness Monitorin 1 Schedule Total Awarded Amount: Type of Monitoring: Under$100,000 Desk Review/Phone Conference $100,000 and over May have an In-House GOHS Review $300,000+ May have an On-Site/In-House Review Capital Outlay Greater than$100,000(combined) I May have an On-Site/In-House Review Desk Review Internal review of all written documentation related to the grant agreement including, but and Phone not limited to the Grant Agreement: Quarterly Reports, enforcement data, financial data, e- Conference mails, letters, notes, press releases, photographs, inventories, and other written correspondence. A phone conference call conducted during the course of the project which includes the date and time of the call,the person(s)contacted, and the results.It serves as an informational review to determine progress of programmatic/financial activities. Both the designated project administrator and fiscal contact should be present, if possible, during the phone conference.If identified financial or operational problems are present,GOHS reserves the right to bring the grantee in for an in-house meeting at DOHS. Monitoring form written by Project Coordinator, any findings, areas of improvement, concern, or recognition will be rovided to the grantee. In-House Documents performance review results including project activities, reimbursement claims Review review, equipment purchases, approvals, and other information. Reviews applicable information related to the project(s) including, but not limited to the Grant agreement, Quarterly Reports, enforcement data, financial data, e-mails, letters, notes, press releases, photographs, inventories, and other written correspondence. Completed at GOHS in a meeting with appropriate operational and financial personnel. Monitoring form written by Project Coordinator, any findings, areas of improvement, concern, or recognition will be rovided to the grantee. On-Site Documents performance review results including project activities, reimbursement claims Monitoring review,equipment purchases,and other information.Reviews applicable information related to the project(s) including, but not limited to the Grant agreement, Quarterly Reports, enforcement data, financial data, e-mails, letters, notes, press releases, photographs, inventories, and other written correspondence. Conducted on-site at the grantee's Agency with monitoring form completed on-site by Project Coordinator. Any findings, areas of improve ent, concern, or recognition,will be provided to the grantee. On-site/In-house monitoring for grantees of designated projects with large Capital Outlay purchases,personnel. services,and complex projects must be completed within the second or third quarter of the fiscal year. Granted projects displaying any problems may need on-site monitoring more than once during the fiscal year. 7 Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-Al-001 On-site/In-house monitoring includes a review and discussion of all issues related to ensure the effective administration of the granted project. The following are the most important items to review: ➢ Progress toward meeting goals/objectives and performance measures ➢ Adherence to the grant agreement specifications, timely submission of complete and correct reports,including required documentation ➢ Quarterly Reports ➢ Status of expenditures related to the outlined budget ➢ Accounting records and RCI's ➢ Supporting documentation(training documentation,inventory sheets,photographs,press releases, etc.) In addition, the designated Agency will ensure that any equipment purchased will be available for inspection and is being used for the purpose for which it was bought under the outlined grant agreement. 8 Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-AI-001 Documentation The Governor's Office of Highway Safety will retain all findings documented on the GOHS Monitoring Form in the Agency's respective Federal file. Findings will be discussed with the designated grant agreement representative (Project Administrator, fiscal specialist)by phone and/or e-mail. All noted deficiencies will be provided to the grantee with guidance for improvement and solutions to problems. Grantees that exhibit significantly poor performance may be placed on a performance plan as outlined by the DOHS Director. Grantee monitoring information will additionally provide documentation for potential funding in subsequent fiscal year grant proposal review. PROJECT PERIOD: The project period shall commence on the date the GOHS Director signs the Highway Safety Grant Agreement and terminate on September 30th of that or subsequent year as indicated on the Highway Safety Grant Agreement. DURATION: Grants shall be effective on the date the Governor's Office of Highway Safety Director signs the Grant Agreement and expire at the end of the project period. If the Agency is unable to expend the funds in the time specified, the Agency will submit notification on the Agency's letterhead and hand deliver or submit via regular mail to the Director of the Governor's Office of Highway Safety a minimum of sixty days (60)prior to the end of the project period. The Agency shall address all requests to modify the Grant Agreement to the Director of the Governor's Office of Highway Safety on Agency's official letterhead and either hand deliver or submit the request via regular mail. All requests for modification must bear the signature of the Project Director. Failure to comply may result in cancellation of the Grant Agreement. Any unexpended funds remaining at the termination of the Grant Agreement shall be released back to the 9 Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-AI-001 ESTIMATED COSTS: I. Personnel Services(overtime) $0.00 II. Employee Related Expenses(ERE) $0.00 III. Professional and Outside Services $0.00 IV. Travel In-State $0.00 V. Travel Out-of-State $0.00 VI. Materials and Supplies $10,833.00 (LED Lighting w/accessories) VII. Capital Outlay $0.00 TOTAL ESTIMATED COSTS *$10,833.00 *Includes all applicable training, tax, freight, and advertising costs. The GOHS reserves the right to limit reimbursement of Employee Related Expenses from zero (0) to a maximum rate of forty (40)percent. This is the maximum ERE amount to be reimbursed. It is agreed and understood that the Apache Junction Police Department shall absorb any and all expenditures in excess of$10,833.00. 10 Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-AI-001 CERTIFICATIONS AND AGREEMENTS This GRANT AGREEMENT, is made and entered into by and between the STATE OF ARIZONA, by and through the Governor's Office of Highway Safety(GOHS)hereinafter referred to as"STATE",and the agency named in this Grant Agreement,hereinafter referred to as "AGENCY". WHEREAS, the National Highway Safety Act of 1966, as amended (23 USC §§401-404), provides Federal funds to STATE for approved highway safety projects; and WHEREAS, STATE may make said funds available to various state, county, tribal, or municipal agencies, governments, or political subdivisions upon application and approval by STATE and the United States Department of Transportation(USDOT); and WHEREAS, AGENCY must comply with the requirements listed herein to be eligible for Federal funds for approved highway safety projects; and WHEREAS,AGENCY has submitted an application for Federal funds for highway safety projects; NOW, THEREFORE, IN CONSIDERATION OF MUTUAL PROMISES AND OTHER GOODS AND VALUABLE CONSIDERATION,it is mutually agreed that AGENCY will strictly comply with the following terms and conditions and the following Federal and State Statutes, Rules, and Regulations: I. Project Monitoring,Reports, and Inspections A. AGENCY agrees to fully cooperate with representatives of STATE monitoring the project, either on-site or by telephone, during the life of the Grant Agreement. B. AGENCY will submit Quarterly Reports (one for each three-month period of the project year) to STATE in the form and manner prescribed by STATE.Notice of the specific requirements for each report will be given in this Grant Agreement or at any time thereafter by giving thirty (30) days written notice to AGENCY by ordinary mail at the address listed on the Grant Agreement. Failure to comply with Quarterly Report requirements may result in withholding of Federal funds or termination of this Grant Agreement. C. AGENCY will submit a Final Report/Statement of Accomplishment at completion of the Grant Agreement to include all financial, performance, and other reports required as a condition of the grant to STATE within thirty(30)days of the completion of the Grant Agreement. D. Representatives authorized by STATE and the National Highway Traffic Safety Administration (NHTSA) will have the right to visit the site and inspect the work under this Grant Agreement whenever such representatives may determine such inspection is necessary. IL Reimbursement of Eligible Expenses A. AGENCY's Project Director, or Finance Personnel, will submit a Report of Costs Incurred Form (RCI) to STATE each time there have been funds expended for which reimbursement is being requested. Failure to meet this requirement may be cause to terminate the project under Section XX herein, "Termination and Abandonment". ll Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-Al-001 B. AGENCY will reimburse STATE for any ineligible or unauthorized expenses for which Federal funds have been claimed and reimbursement received, as may have been determined by a State or Federal audit. C. STATE will have the right to withhold any installments equal to the reimbursement received by AGENCY for prior installments which have been subsequently determined to be ineligible or unauthorized. III. Property Agreement A. AGENCY will immediately notify STATE if any equipment purchased under this Grant Agreement ceases to be used in the manner as set forth by this Grant Agreement. In such event, AGENCY further agrees to either give credit to the project cost or to another active highway safety project for the residual value of such equipment in an amount to be determined by STATE or to transfer or otherwise dispose of such equipment as directed by STATE. B. No equipment will be conveyed, sold, salvaged, transferred, etc., without the express written approval of STATE, or unless otherwise provided elsewhere in this Grant Agreement. C. AGENCY will maintain or cause to be maintained for its useful life, any equipment purchased under this Grant Agreement. D. AGENCY will incorporate any equipment purchased under this Grant Agreement into its inventory records. E. AGENCY will insure any equipment purchased under this Grant Agreement for the duration of its useful life. Self-insurance meets the requirements of this section. IV. Travel In-State and Out-of-State Travel In state and out-of-state travel claims will be reimbursed at rates provided by AGENCY's regulations, provided that such regulations are as restrictive as those of STATE. Where they are less restrictive, ARS §38-624 will apply. The State must approve all out-of-state travel in writing and in advance. V. Standard of Performance AGENCY hereby agrees to perform all work and services herein required or set forth, and to furnish all labor, materials, and equipment, except that labor, material, and equipment as STATE agrees to furnish pursuant to this Grant Agreement. VI. Hold Harmless Agreement Neither party to this agreement agrees to indemnify the other party or hold harmless the other parry from liability hereunder. However, if the common law or a statute provides for either a right to indemnify and/or a right to contribution to any party to this agreement then the right to pursue one or both of these remedies is preserved. 12 Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-AI-001 VII. Non-Assignment and Sub-Contracts This Grant Agreement is not assignable nor may any portion of the work to be performed be subcontracted unless specifically agreed to in writing by STATE. No equipment purchased hereunder may be assigned or operated by other than AGENCY unless agreed to in writing by STATE. V111. Work Products and Title to Commodities and Equipment A. The work product and results of the project are the property of STATE,unless otherwise specified elsewhere in this Grant Agreement.All property,instruments,non-consumable materials,supplies, and the like, which are furnished or paid for by STATE under the terms of this Grant Agreement, unless otherwise provided for elsewhere in this Grant Agreement, are and remain the property of STATE and will be returned at the completion of this project upon request of STATE. The work product and results of the project will be furnished to STATE upon request, if no provision is otherwise made by this Grant Agreement. B. The provisions of subparagraph A apply whether or not the project granted for herein is completed. IX. Copyrights and Patents Any copyrightable materials,patentable discovery, or invention produced in the course of this project may be claimed by STATE and a copyright or patent obtained by it at its expense.In the event STATE does not wish to obtain such copyright or patent,AGENCY may do so,but in any event,provision will be made by AGENCY for royalty-free, nonexclusive, nontransferable, and irrevocable licenses to be given the United States Government and STATE and its political subdivisions to use such copyrightable material,patented discoveries, or inventions in any manner they see fit. The STATE reserves the right to impose such other terms and conditions upon the use of such copyrights or patents as may be deemed in the best interest of STATE in the event AGENCY is allowed to obtain a copyright or patent. X. Uniform Administrative Requirements (2 CFR Part 1201): Uniform Administrative Requirements, Cost Prinieples, and Audit Requirements for Federal Awards: The application of 2 CFR Part 200 "Procurement Standards" Requires that: AGENCY and sub-grantees will use their own procurement procedures,which reflect applicable State and local laws and regulations,provided that the procurements conform to applicable Federal law. The most stringent purchasing requirement at each level must be met. The Arizona Procurement Code (ARS §41-2501, et. seq.) and promulgated rules (A.A.C. Title 2, Chapter 7) are a part of this Grant Agreement as if fully set forth herein and AGENCY agrees to fully comply with these requirements for any procurement using grant monies from this Grant Agreement. XI. Non-Discrimination During the performance of this contract/grant agreement,the contractor/grant recipient agrees A. To comply with all Federal nondiscrimination laws and regulations,as may be amended from time to time; 13 Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-AI-001 B. Not to participate directly or indirectly in the discrimination prohibited by any Federal non- discrimination law or regulation, as set forth in.Appendix B of 49 CFR part 21 and herein; C. To permit access to its books, records, accounts, other sources of information, and its facilities as required by the State highway safety office,US DOT or NHTSA; D. That,in event a contractor/grant recipient fails to comply with any nondiscrimination provisions in this contract/grant agreement, the State highway safety agency will have the right to impose such contract/grant agreement sanctions as it or NHTSA determine are appropriate, including, but not limited to, withholding payments to the contractor/grant recipient under the contract/grant agreement until the contractor/grant recipient complies; and/or cancelling, terminating, or suspending a contract or grant agreement, in whole or in part; and E. To insert this clause, including paragraphs A through E, in every subcontract and subagreement and in every solicitation for a subcontract or sub-agreement,that receives Federal funds under this program. X1I. Executive Order 2009-09 It is mutually agreed that AGENCY will comply with the terms and conditions of Executive Order 2009-09, Non-Discrimination in Employment by Government Contractors and Subcontractors. Executive Order 2009-09 is located in Part II of the Project Director's Manual. XIH. Application of Hatch Act The AGENCY will comply with provisions of the Hatch.Act(5 U.S.C. 1.501-1508), which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. XIV. Minority Business Enterprises(MBE)Policy and Obligation A. Policy: It is the policy of the USDOT that minority business enterprises as defined in 49 CFR Part 23, will have the maximum opportunity to participate in the performance of contracts financed in whole or in part with Federal funds under this Grant Agreement. Consequently, the minority business enterprises requirements of 49 CFR Part 23 apply to this Grant Agreement. B. Obligation: The recipient or its contractor agrees to ensure that minority business enterprises, as defined in 49 CFR Part 23, have the subcontracts financed in whole or in part with Federal funds provided under this Grant Agreement. In this regard, all recipients or contractors will take all necessary and reasonable steps in accordance with 49 CFR,Part 23 to ensure that minority business enterprises have the maximum opportunity to compete for and perform contracts. Recipients and their contractors will not discriminate on the basis of race, color, creed, sex, or national origin in the award and performance of USDOT-assigned Grant Agreements. XV. Arbitration Clause,ARS §12-1518 Pursuant to ARS §12-1518, the parties agree to use arbitration, after exhausting applicable administrative reviews, to resolve disputes arising out of this agreement where the provisions of mandatory arbitration apply. 14 Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-AI-001 XVI. Inspection and Audit,ARS §35-214 Pursuant to ARS §35-214, all books, accounts, reports, files, and other records relating to this Agreement will be subject at all reasonable times to inspection and audit by STATE for five (5)years after completion of this Agreement.The records will be produced at the Governor's Office of Highway Safety. XVII. Appropriation of Funds by U.S. Congress It is agreed that in no event will this Grant Agreement be binding on any party hereto unless and until such time as funds are appropriated and authorized by the U.S. Congress and specifically allocated to the project submitted herein and then only for the fiscal year for which such allocation is made. In the event no funds are appropriated by the U.S. Congress or no funds are allocated for the project proposed herein for subsequent fiscal years,this Grant Agreement will be null and void,except as to that portion for which funds have then been appropriated or allocated to this project, and no right of action or damages will accrue to the benefit of the parties hereto as to that portion of the Contract or Grant Agreement that may so become null and void. XVIII. Continuation of Highway Safety Program It is the intention of AGENCY to continue the Highway Safety Program identified in this Grant Agreement once Federal funding is completed. This intended continuation will be based upon cost effectiveness and an evaluation by AGENCY of the program's impact on highway safety. XIX. E-Verify Both parties acknowledge that immigration laws require them to register and participate with the E- Verify Program (employment verification program administered by the United States Department of Homeland Security and the Social Security Administration or any successor program) as they both employ one or more employees in this State. Both parties warrant that they have registered with and participate with E-Verify. If either party later determines that the other non-compliant party has not complied with E-Verify, it will notify the non-compliant party by certified mail of the determination and of the right to appeal the determination. XX. Termination and Abandonment A. The STATE and AGENCY hereby agree to the full performance of the covenants contained herein, except that STATE reserves the right, at its discretion, to terminate or abandon any portion of the project for which services have not been already performed by AGENCY. B. In the event STATE abandons the services or any part of the services as herein provided, STATE will notify AGENCY in writing and within twenty-four (24) hours after receiving such notice, AGENCY will discontinue advancing the work under this Grant Agreement and proceed to close said operations under the Grant Agreement. C. The appraisal value of work performed by AGENCY to the date of such termination or abandonment shall be made by STATE on a basis equitable to STATE and AGENCY and a final reimbursement made to AGENCY on the basis of costs incurred. Upon termination or abandonment,AGENCY will deliver to STATE all documents,completely or partially completed, together with all unused materials supplied by STATE. 15 Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-AI-001 D. AGENCY may terminate or abandon this Grant Agreement upon thirty(30)days written notice to STATE, provided there is subsequent concurrence by STATE. Termination or abandonment by AGENCY will provide that costs can be incurred against the project up to and including sixty(60) days after notice is given to STATE. E. Any equipment or commodities which have been purchased as a part of this Grant Agreement and which have not been consumed or reached the end of its useful life will be returned to STATE upon its written request. XXI. Cancellation Statute All parties are hereby put on notice that this Contract/Grant Agreement is subject to cancellation pursuant to ARS §38-511,the provisions of which are stated below. In accordance with ARS §38-511,this Contract/Grant Agreement may be cancelled without penalty or further obligation if any person significantly involved in initiating, negotiating, securing, drafting, or creating the Contract/Grant Agreement on behalf of the STATE, its political subdivisions or any department or agency of either, is at any time while the Contract/Grant Agreement or any extension of the Contract/Grant Agreement is in effect, an employee of any other party to the Contract/Grant Agreement in any capacity or a consultant to any other party of the Contract/Grant Agreement with respect to the subject matter or the Contract/Grant Agreement. The cancellation shall be effective when written notice from the Governor or Chief Executive Officer or governing body of the political subdivision is received by all other parties to the Contract/Grant Agreement unless the notice specifies a later time. AGREEMENT OF UNDERSTANDING AND CERTIFICATION OF COMPLIANCE Acceptance of Condition It is understood and agreed by the undersigned that a grant received as a result of this Grant Agreement is subject to the Highway Safety Act of 1966, as amended (23 U.S.C.A. §§401-404), ARS §28-602, and all administrative regulations governing grants established by the USDOT and STATE. It is expressly agreed that this Highway Safety Project constitutes an official part of the STATE's Highway Safety Program and that AGENCY will meet the requirements as set forth in the accompanying Project Director's Manual, which are incorporated herein and made a part of this Grant Agreement. All State and Federal Statutes, Rules, Regulations, and Circulars referenced in this Grant Agreement are a part of this document as if fully set forth herein. It is also agreed that no work will be performed nor any obligation incurred until AGENCY is notified in writing that this project has been approved by the Governor's Highway Safety Representative. Certificate of Compliance This is to certify that AGENCY will comply with all of the State and Federal Statutes, Rules and Regulations identified in this Grant Agreement. Certification of Non-Duplication of Grant Funds Expenditure This is to certify that AGENCY has no ongoing nor completed projects under Grant Agreement with other Federal fund sources which duplicate or overlap any work contemplated or described in this Grant Agreement. It is further certified that any pending or proposed request for other Federal grant funds 16 Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-Al-001 which would duplicate or overlap work described in the Grant Agreement will be revised to exclude any such duplication of grant fund expenditures. It is understood that any such duplication of Federal. funds expenditures subsequently determined by audit will be subject to recovery by STATE. Single Audit Act If your political subdivision has had an independent audit meeting the requirements of the Single Audit Act of 1984, (31 U.S.C.A. §7501 et. seq.),please forward a copy to GOHS,Attention: Finance Dept., within thirty (30) days of the effective date of this Grant Agreement. If such audit has not been performed,please advise when it is being scheduled. Buy America Act The State and each subrecipient will comply with the Buy America requirement(23 U.S.C. 313)when purchasing items using Federal funds. Buy America requires a State, or subrecipient,to purchase with Federal funds only steel, iron, and manufactured products produced in the United States, unless the Secretary of Transportation determines that such domestically produced items would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall project contract by more than twenty-five (25) percent. In order to use Federal funds to purchase foreign produced items, the State must submit a waiver request that provides an adequate basis and justification to and approved by the Secretary of Transportation. Certification on Conflict of Interest General Requirements No employee, officer or agent of a State or its subrecipient who is authorized in an official capacity to negotiate, make, accept or approve, or to take part in negotiating, making, accepting or approving any subaward, including contracts or subcontracts, in connection with this grant shall have, directly or indirectly,any financial or personal interest in any such subaward. Such a financial or personal interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner,or an organization which employs or is about to employ any of the parties indicated herein, has a financial or personal interest in or a tangible personal benefit from an entity considered for a subaward. Based on this policy: 1. The recipient shall maintain a written code or standards of conduct that provide for disciplinary actions to be applied for violations of such standards by officers, employees, or agents. a. The code or standards shall provide that the recipient's officers, employees, or agents may neither solicit nor accept gratuities, favors, or anything of monetary value from present or potential subawardees, including contractors or parties to subcontracts. b. The code or standards shall establish penalties, sanctions or other disciplinary actions for violations, as permitted by State or local law or regulations. 2. The recipient shall maintain responsibility to enforce the requirements of the written code or standards of conduct. Disclosure Requirements 17 Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-Al-001 No State or its subrecipient, including its officers, employees or agents, shall perform or continue to perform under a grant or cooperative agreement,whose objectivity may be impaired because of any related past,present, or currently planned interest, financial or otherwise,in organizations regulated by NHTSA or in organizations whose interests may be substantially affected by NHTSA activities. Based on this policy: 1. The recipient shall disclose any conflict of interest identified as soon as reasonably possible, making an immediate and full disclosure in writing to NHTSA. The disclosure shall include a description of the action which the recipient has taken or proposes to take to avoid or mitigate such conflict. 2.NHTSA will review the disclosure and may require additional relevant information from the recipient.If a conflict of interest is found to exist,NHTSA may (a)terminate the award, or (b)determine that it is otherwise in the best interest of NHTSA to continue the award and include appropriate provisions to mitigate or avoid such conflict. 3. Conflicts of interest that require disclosure include all past, present or currently planned organizational, financial, contractual or other interest(s) with an organization regulated by NHTSA or with an organization whose interests may be substantially affected by NHTSA activities,and which are related to this award. The interest(s) that require disclosure include those of any recipient, affiliate,proposed consultant,proposed subcontractor and key personnel of any of the above.Past interest shall be limited to within one year of the date of award.Key personnel shall include any person owning more than a 20 percent interest in a recipient, and the officers, employees or agents of a recipient who are responsible for making a decision or taking an action under an award where the decision or action can have an economic or other impact on the interests of a regulated or affected organization. Prohibition on Using Grant Funds to Check for Helmet Usage The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or to create checkpoints that specifically target motorcyclists. Certification Regarding Debarment and Suspension A. By signing and submitting this proposal, the prospective primary participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200. B. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective primary tier participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary tier participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction. C. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary tier participant knowingly rendered an erroneous certification, in 18 Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-AI-001 addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default or may pursue suspension or debarment. D. The prospective primary tier participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary tier participant learns its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. E. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person,principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200.You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations. F. The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9,subpart 9.4, debarred,suspended,declared ineligible,or voluntarily excluded from participation in this covered transaction,unless authorized by the department or agency entering into this transaction. G. The prospective primary tier participant further agrees by submitting this proposal that it will include the clause titled Instructions for Lower Tier Certification including the Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion—Lower Tier Covered Transaction,provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200. H. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website (https://www.sam.gov). I. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause.The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. J. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal government, the department or agency may tenninate the transaction for cause of default. 19 Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-Al-001 Certification Regarding Debarment, Suspension, and Other Responsibility Matter A. The prospective primary tier participant certifies to the best of its knowledge and belief,that it and its principal: 1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency; 2. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining,attempting to obtain,or performing a public(Federal,State or local)transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of record, making false statements, or receiving stolen property; 3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or Local) with commission of any of the offenses enumerated in paragraph(1)(b)of this certification; and 4. Have not within a three-year period preceding this application/proposal had one or more public transactions(Federal, State, or local)terminated for cause or default. B. Where the prospective primary tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. Instructions for Lower Tier Certification A. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200. B. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal government, the department or agency with which this transaction originated may pursue available remedies,including suspension or debarment. C. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. D. The terms covered transaction, debarment, suspension, ineligible, lower tier, participant, person, primary tier,principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations. E. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, 20 Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-Al-001 debarred,suspended,declared ineligible,or voluntarily excluded from participation in this covered transaction,unless authorized by the department or agency with which this transaction originated. F. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled"Instructions for Lower Tier Participant Certification" including the"Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion- Lower Tier Covered Transaction,"without modification,in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 1.80 and 1200.. G. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended,debarred or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants,each participant may,but is not required to,check the System for Award Management Exclusions Website (https://www.sam.gov). H. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause.The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. I. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment. Certification Regarding Debarment, Suspension,Ineligibility and Voluntary Exclusion A. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency. B. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. 21 Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-Al-001 Restriction on State Lobbying None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect(e.g., "grassroots") lobbying activities,with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal. Certification for Contracts, Grant,Loans,and Cooperative Agreements (Federal Lobbying) The undersigned certifies,to the best of his or her knowledge and belief,that: A. No Federal appropriated funds have been paid or will be paid,by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract,the making of any Federal grant, the making of any Federalloan,the entering into of any cooperative agreement,and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. B. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned will complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. C. The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all sub-recipients will certify and disclose accordingly. D. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352,title 31,U.S. Code.Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than$100,000 for each such failure. Signature of Project Director: Signature of Authorized Official of Governmental Unit: Michael Pooley, Chief Bryant Powell, City Manager Apache Junction Police Department City of Apache Junction Date Telephone Date Telephone 22 Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-AI-001 REIMBURSEMENT INSTRUCTIONS 1. Agency Official preparing the Report of Costs Incurred: Name: Title: Telephone Number: Fax Number: E-mail Address: 2. Agency's Fiscal Contact: Name: Title: Telephone Number: Fax Number: E-mail Address: Federal Identification Number: 3. REIMBURSEMENTINFORMATION. Warrant/Check to be made payable to: Warrant/Check to be mailed to: (Agency) (Address) (City, State,Zip Code) 4. Unique Entity Identifier: (Unique Entity Identifier#) (Registered Address &Zip Code) 23 Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-AI-001 AUTHORITY&FUNDS 1. This Project is authorized by 23 U.S.C. §402 and regulations promulgated there under, more particularly Volume 102, and if State funds are involved,this project is authorized by ARS §28-602. The funds authorized for this Project have been appropriated and budgeted by the U.S. Department of Transportation. The expenses are reimbursable under Arizona's Highway Safety Plan Program Area 402- AI, as approved for by the National Highway Traffic Safety Administration. 2. A. EFFECTIVE DATE: B. FEDERAL FUNDS: Authorization to Proceed Date $10,833.000 3. AGREEMENT AND AUTHORIZATION TO PROCEED by State Official responsible to Governor for the administration of the State Highway Safety Agency J.M. Torrez, Chief Executive Officer Approval Date Governor's Office of Highway Safety Governor's Highway Safety Representative 24 GOVERNOR'S OFFICE OF STATE OF ARIZONA HIGHWAY SAFETY HIGHWAY SAFETY GRANT AGREEMENT This page, the Project Director's Manual and attached hereto and incorporated herein by reference, constitute the entire Grant between the parties hereto unless the Governor's Highway Safety Representative authorizes deviation in writing. FAIN: 69A37524300004020AZ0 Assistance Listings: 20.600 1. APPLICANT AGENCY GOHS GRANT NUMBER: Apache Junction Police Department 2024-PTS-002 ADDRESS PROGRAM AREA: 1001 North Idaho Road Apache Junction,AZ 85119 402-PTS 2. GOVERNMENTAL UNIT AGENCY CONTACT: City of Apache Junction Wes Kelley ADDRESS 3. PROJECT TITLE: 300 East Superstition Blvd.Apache Junction,AZ 85119 STEP Enforcement, and Capital Outlay 4. GUIDELINES: (Radar Message Sign w/Trailer) 402—Police Traffic Services(PTS) 5. BRIEFLY STATE PURPOSE OF PROJECT: Federal 402 funds will support Personnel Services(Overtime),Employee Related Expenses, and Capital Outlay: Radar message sign w/trailer to enhance STEP Enforcement throughout the City of Apache Junction. 6. BUDGET Project Period COST CATEGORY FFY 2024 I. Personnel Services $10,714.00 11. Employee Related Expenses (40%) $4,286.00 111. Professional and Outside Services $0.00 IV. Travel In-State $0.00 V. Travel Out-of-State $0.00 VI. Materials and Supplies $0.00 VII. Capital Outlay $13,803.00 TOTAL ESTIMATED COSTS 1 $28,803.00 PROJECT PERIOD FROM: Effective Date TO: 09-30-2024 (Date of GOHS Director Signature) CURRENT GRANT PERIOD FROM: 10-01-2023 TO: 09-30-2024 TOTAL FEDERAL FUNDS OBLIGATED THIS FFY: $28,803.00 A political subdivision or State agency that is mandated to provide a certified resolution or ordinance authorizing entry into this Grant agreement must do so prior to incurring any expenditures.Failure to do so may result in termination of the awarded Grant agreement. 1 Apache Junction Police GQHS HIGHWAY DeDartment SAFETY GRANT 2024-PTS-002 PROBLEM IDENTIFICATION AND RESOLUTION: Agency Background: Number of sworn officers: 73 Total Population in city/town or county: 38,500 Total Road Mileage: Highway: 7 Local: 186 Total: 193 2021 2020 2019 .......... Total Crashes 776 79S 801 Total Serious injury Crashes 133 3 156 186 Total FaW Crashes 4 4 0 Total Traffic Accident inn estigatio5is 776 542 S78 Total Traffic Serious injury Investigations 133 1$6 186 Total Traffic Fatality Investigations 4 4 U The data above represents� County 1-1 chyfrown Agency Problem/Attempts to Solve Problem: The City of Apache Junction is a small suburban community just east of the Phoenix Metropolitan area. The City has a population of 38,499 with an average of additional 20,000-30,000 seasonal residents. Apache Junction's north and eastern sectors have many dirt roadways where residents have a desire for no light pollution. This rural environment exacerbates conditions for unsafe driving while providing the illusion to drivers the area is free of enforcement. There are 186 paved road miles within the city limits and 18 signalized intersections operated and maintained by the City. In addition,there are approximately 4.5 miles of US-60 and 5.5 miles of SR-88 within the city limits. Agency Funding: Federal 402 funds will support Personnel Services (Overtime), Employee Related Expenses, and Capital Outlay: Message Sign w/Trailer to enhance Police Traffic Services throughout the City of Apache Junction. How Agency Will Solve Problem with Funding: The Apache Junction Police Department is seeking financial assistance under the Police Traffic Services (STEP) Program in an attempt to improve roadway safety by addressing traffic concerns and reducing vehicle collisions related to speeding. The bulk of requested funding is the purchase of Speed Alert Radar Message sign boards.Additionally,a portion of the requested funding will be used for overtime for officers to participate in speed enforcement patrols and proactively address traffic safety concerns. 2 Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-PTS-002 PROGRAM MEASURES: Agency Goals: To decrease the number of speeding-related crashes 10%from 98 during calendar year 2022 to 88 by December 31, 2024. To decrease fatalities in speeding-related crashes 20%from 6 in calendar year 2022 to 4 by December 31,2024. To decrease serious injuries in speeding-related crashes 100% from 2 in calendar year 2022 to 0 by December 31, 2024. Program Objectives: To increase the number of speeding and aggressive driving citations 1.0%from 70 during Calendar Year 2022 to 63 during IFFY 2024. Conduct targeted speed enforcement efforts a minimum of 2 times per month during IFFY 2024. Additional Program Objectives: 1. Utilize mobile Speed Alert Radar Message Signs to educate the public about speeding or distracted driving at least once per quarter. 3 Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-PTS-002 GOALS/OBJECTIVES: Federal 402 funds will support Personnel. Services(Overtime),Employee Related Expenses,and Materials and Supplies: Radar message sign w/trailer to enhance STEP Enforcement throughout the City of Apache Junction Expenditures of funding pertaining to the PTS/Selective Traffic Enforcement Program including Personnel Services and ERE,Materials and Supplies,Capital Equipment,and/or Travel In and Out-of-State shall comply with the PTS/Selective Traffic Enforcement Program goals provided by the Arizona Governor's Office of Highway Safety. The PTS/Selective Traffic Enforcement Program goal is to reduce the incidences of traffic fatalities and injuries resulting from speeding, aggressive driving, red light running, and other forms of risky driving behavior through enforcement, education,and public awareness throughout the State of Arizona. MEDIA RELEASE: To prepare complete press release information for media (television, radio, print and on-line) during each campaign period including a main press release,schedule of events,departmental plans,and relevant data. The material will emphasize the campaign's purpose, aggressive enforcement, and the high cost of Speeding in terms of money, criminal,and human consequences. The Apache Junction Police Department will maintain responsibility for reporting sustained enforcement activity in a timely manner. Additionally, it is the responsibility of the Apache Junction Police Department to report all holiday task force enforcement statistics to GOHS on-line at the GOHS website no later than 1.0:00 a.m.the morning following each day of the event. The holidays and special events include but not limited to: Super Bowl Sunday,Valentine's Day,President's Day, St. Patrick's Day, Spring Break, Easter, Cinco de Mayo, Prom Night, Memorial Day, Graduation Day, Independence Day,Labor Day, Columbus Day,Halloween, and the Thanksgiving through New Year's details. PLEASE NOTE: Failure to submit Statistics, Quarterly Reports, and/or Report of Costs Incurred (RCIs)timely and correctly may delay reimbursement for expenditures to your Agency. METHOD OF PROCEDURE: The Apache Junction Police Department will make expenditures, as follows, to meet the outlined Program Goals/Obj ectives: Personnel Services-To support Overtime for STEP/Speed Enforcement Activities Employee Related Expenses-To support Employee Related Expenses for Agency Overtime Capital Outlay-To purchase/procure the following equipment for STEP/Speed Enforcement Activities: Radar message sign w/trailer PRESS RELEASE: Agencies are required to develop and distribute a press release announcing this grant award upon receipt of the executed Grant agreement. A copy of this press release shall be sent to the GOHS Director for approval prior to being sent to the media. This press release shall include the objective and specify that the funding is from the Governor's Office of Highway Safety. 4 Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-PTS-002 BAC TESTING AND REPORTING REQUIREMENTS: Alcohol impairment is a major contributing factor in fatality and serious injury motor vehicle collisions. Accurate data on alcohol involvement is essential to understanding the full extent of the role of alcohol and to assess progress toward reducing impaired driving. Each law enforcement a2ency that receives an enforcement-related grant is required to ensure that accurate data on all drivers involved is reported. Failure to comply may result in withholding funds and cancellation of the enforcement Grant agreement until this requirement is met. PURSUIT POLICY: All law enforcement agencies receiving Federal funds are encouraged to follow the guidelines established for vehicular pursuits issued by the International Association of Chiefs of Police(IACP)that are currently in effect. EQUIPMENT: Message Sign wl Trailer Agencies receiving funding for Capital Outlay (major equipment) such as DUI processing vans, marked and umnarked enforcement sedans, and marked enforcement motorcycles shall schedule a press conference acknowledging the grant award from the Governor's Office of Highway Safety. The purpose of this press conference is for the Agency to present the equipment to their community. The Buckeye Fire-Medical-Rescue Dept shall immediately notify GOHS if any equipment purchased under this Grant agreement ceases to be used in the manner described in this Grant agreement. In such event, the Buckeye Fire-Medical-Rescue Dept further agrees to dispose of this equipment using the Buckeye Fire- Medical-Rescue Dept's, city,town, or county ordinance, code, or rule regarding disposal of equipment. In the absence of an ordinance, code,or rule regarding the disposal of the property,the Buckeye Fire-Medical- Rescue Dept may refer to that of the State. The Buckeye Fire-Medical-Rescue Dept shall maintain or cause to be maintained for its useful life, any equipment purchased under this Grant agreement. The Buckeye Fire- Medical-Rescue Dept shall incorporate any equipment purchased under this Grant agreement into its inventory records. The Buckeye Fire-Medical-Rescue Dept shall insure any equipment purchased under this Grant agreement for the duration of its useful life. Self-insurance meets this requirement. Administrative and Maintenance Costs: The Buckeye Fire-Medical-Rescue Dept shall be responsible for all administrative, maintenance, operational costs, and the costs of any damage relating to the Cutter, Spreader,Ram. Decals: The Governor's Office of Highway Safety shall provide the Buckeye Fire-Medical-Rescue Dept with decals depicting the Governor's Office of Highway Safety logo. These decals shall be affixed to the equipment before being placed in service. 5 Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-PTS-002 Equipment Purchase: The equipment purchased under this Grant agreement shall be ordered,received,training completed,and placed in service prior to the end of the project period. If the Agency cannot meet this requirement, the Agency must submit a letter of explanation signed by the Project Director on the Agency's letterhead via mail or hand delivered to the Director of the Governor's Office of Highway Safety within sixty(60)days before the end of the project period. The application of 2 CFR Part 200 "Procurement Standards" requires that: Grantees and sub-grantees will use their own procurement procedures,which reflect applicable State and local laws and regulations,provided that the procurement procedures conform to applicable Federal and State laws and standards. The most stringent purchasing requirement at each level must be met. If the Agency does not have a procurement process,the Agency shall use the State procurement process. Original Purpose of Equipment: Pursuant to 23 CFR§1300.31,all equipment purchased under this Grant agreement is to be used for the original purpose intended under this Grant agreement. All equipment shall be used for the originally authorized grant purposes for as long as needed for those purposes. Neither the State nor the Agency (sub-grantees) or contractors shall encumber the title or interest while such need exists. The Governor's Office of Highway Safety shall reserve the right to transfer title of equipment acquired under the Section 402 program to the Federal government or to a third party when such third party is otherwise eligible under existing statutes. Furthermore,2 CFR§200.313 states that equipment(acquired under this grant) shall be used by the grantee in the program or project for which it was acquired as long as needed, whether or not the project or program continues to be supported by Federal funds. When no longer needed for the original program or project, the equipment may be used in other activities currently or previously supported by a Federal agency. Insurance: It is agreed that the Buckeye Fire-Medical-Rescue Dept shall adequately insure all capital equipment purchased under this Grant agreement for repair or replacement. SPECIFIC REQUIREMENTS: SPEED DETECTION EQUIPMENT— Requirements for Speed Detection Devices: The Apache Junction Police Department will be responsible for providing all personnel the appropriate training for using the speed detection devices purchased under this Grant agreement implementing a National Highway Traffic Safety Administration(NHTSA) approved training course. The Apache Junction Police Department will maintain written documentation(copy of the training certificates) which will be available for review by GOHS. 6 Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-PTS-002 METHOD OF PROCUREMENT: The application of 2 CFR Part 200 "Procurement Standards"requires that: Grantees and sub-grantees will use their own procurement procedures which reflect applicable State and local laws and regulations,provided the procurement procedures conform to applicable Federal laws and standards. The most stringent purchasing requirement at each level must be met. If the Agency does not have a procurement process,the Agency may use the State procurement process. A clear audit trail must be established to determine costs charged against this Grant agreement. Substantiation of costs shall, where possible, be made utilizing the Apache Junction Police Department documentation consisting of, but not limited to, copies of time sheets, purchase orders, copies of invoices, and proof of payment. The Agency shall retain copies of all documentation in the project file. State Contract: Procurement may be made using an open State contract award.Documents submitted to substantiate purchases using an open State contract must bear the contract number. PROJECT EVALUATION: This project shall be administratively evaluated to ensure the objectives have been met. Quarterly Report The purpose of the Quarterly Report is to provide information on contracted grant activities conducted at the conclusion of each active quarter. The information provided is used to review progress of the funded project and the successfulness in meeting outlined goals and objectives.The information,photos,highlights,obstacles, and mandatory statistical data provided in this report are analyzed by the assigned Project Coordinator. It is critical the report contains the following information: ➢ Original signatures on all Quarterly Reports and RCIs • All Quarterly Reports and RCIs shall include the signature of the Project Director unless prior authorization for another is on file with GOHS. Report Schedule Reporting Period Due Date V Quarterly Report and RCI (October 1 to December 31,2023) January 30,2024 2nd Quarterly Report and RCI(January 1 to March 31, 2024) April 20, 2024 Yd Quarterly Report and RCI(April 1 to June 30, 2024) July 20, 2024 4t"Quarterly Report and RCI(July 1 to September 30, 2024) October 1.5,2024 Final Statement of Accomplishments October 15,2024 The Quarterly Report shall be completed on the form available on-line and can be submitted by email to the Governor's Office of Highway Safety. 7 Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-PTS-002 NOTE: IT IS REQUIRED THAT ALL LAW ENFORCEMENT AGENCIES MUST ENTER STATISTICAL AND ENFORCEMENT ACTIVITY INTO THE ON-LINE GOHS DUI REPORTING SYSTEM,IN ADDITION TO SUBMITTING THE QUARTERLY ENFORCEMENT REPORT. Final Statement of Accomplishments The Project Director shall submit a Final Statement of Accomplishments Report to the GOHS no later than fifteen(15)days after the conclusion of each Federal Fiscal Year(September 30th).All agencies receiving funding are required to submit a Final Statement of Accomplishments Report. Note: Failure to comply with the outlined GOHS reporting requirements may result in withholding of Federal funds or termination of the Grant agreement. PROFESSIONAL AND TECHNICAL PERSONNEL: Michael Pooley,Chief,Apache Junction Police Department,shall serve as Project Director. Wes Kelley, Sergeant,Apache Junction Police Department,shall serve as Project Administrator. Brittany Tabares, Governor's Office of Highway Safety,shall serve as Project Coordinator. REPORT OF COSTS INCURRED (RCI): The Agency shall submit a Report of Costs Incurred (RCI), with supporting documentation attached, to the Governor's Office of Highway Safety on a quarterly basis, for each active quarter, in conjunction with the required report. Agencies may submit additional.RCI forms for expenditures when funds have been expended for which reimbursement is being requested. Accepted supporting documentation to submit with a Report of Cost Incurred(RCI)includes,but is not limited to; scanned copies of timesheets,payroll records,paid invoices/purchase orders,and other account records. RCIs shall be typed and submitted with appropriate supporting documentation to the Governor's Office of Highway Safety. Electronically submitted RCIs will be accepted. Final. RCIs will not be accepted fifteen. (15) days after the conclusion of each Federal Fiscal Year (September 30th). Expenditures submitted after the expiration date may not be reimbursed and the Agency will accept fiscal responsibility. PROGRAM MONITORING: Highway safety grant program monitoring is used by GOHS project coordinators to track the progress of project objectives,performance measures, and compliance with applicable procedures, laws, and regulations. The process is used throughout the duration of the grant agreement and serves as a continuous management tool. Program monitoring also presents an opportunity to develop partnerships, share information, and provide assistance to granted agencies. Additionally,program monitoring outlines a set of procedures for grant review and documentation. 8 Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-PTS-002 Program monitoring serves as a management tool for: ➢ Detecting and preventing problems ➢ Helping to identify needed changes ➢ Identifying training or assistance needed ➢ Obtaining data necessary for planning and evaluation ➢ Identifying exemplary projects Types of Monitoring Monitoring is formal and informal, financial and operational. The most common types of monitoring are: ➢ Ongoing contact with the grantee through phone calls,e-mails, correspondence, and meetings ➢ On-Site/In-House monitoring reviews of project operations, management, and financial records and systems ➢ Review of project Quarterly Reports ➢ Review and approval of Report of Costs Incurred(RCIs) ➢ Desk review of other documents in the project grant files for timely submission and completeness Monitoring Schedule Total Awarded Amount: Type of Monitoring: Under$100,000 Desk Review/Phone Conference $100,000 and over May have an In-House GOHS Review $300,000+ May have an On-Site/In-House Review Capital Outlay Greater than$100,000(combined) May have an On-Site/In-House Review Desk Review Internal review of all written documentation related to the grant agreement including, but and Phone not limited to the Grant Agreement: Quarterly Reports, enforcement data, financial data, e- Conference mails, letters, notes, press releases, photographs, inventories, and other written correspondence. A phone conference call conducted during the course of the project which includes the date and time of the call,the person(s)contacted,and the results.It serves as an informational review to determine progress of programmatic/financial activities. Both the designated project administrator and fiscal contact should be present,if possible, during the phone conference.If identified financial or operational problems are present,GOHS reserves the right to bring the grantee in for an in-house meeting at GOES. Monitoring form written by Project Coordinator,any findings,areas of improvement, concern,or recognition will be provided to the grantee. In-House Documents performance review results including project activities, reimbursement claims Review review, equipment purchases, approvals, and other information. Reviews applicable information related to the project(s) including, but not limited to the Grant agreement, Quarterly Reports, enforcement data, financial data, e-mails, letters, notes, press releases, photographs, inventories, and other written correspondence. Completed at GOHS in a meeting with appropriate operational and financial personnel. Monitoring form written by Project Coordinator, any findings, areas of improvement, concern, or recognition will be provided to the grantee. On-Site Documents performance review results including project activities, reimbursement claims Monitoring review,equipment purchases,and other information.Reviews applicable information related to the project(s) including, but not limited to the Grant agreement, Quarterly Reports, enforcement data, financial data, e-mails, letters, notes, press releases, photographs, inventories, and other written correspondence. Conducted on-site at thegrantee's Agency 9 Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-PTS-002 with monitoring form completed on-site by Project Coordinator. Any findings, areas of improvement, concern,or recognition,will be provided to the grantee. On-site/In-house monitoring for grantees of designated projects with large Capital Outlay purchases,personnel services, and complex projects must be completed within the second or third quarter of the fiscal year. Granted projects displaying any problems may need on-site monitoring more than once during the fiscal year. On-site/In-house monitoring includes a review and discussion of all issues related to ensure the effective administration of the contracted project.The following are the most important items to review: ➢ Progress toward meeting goals/objectives and performance measures ➢ Adherence to the grant agreement specifications, timely submission of complete and correct reports,including required documentation ➢ Quarterly Reports ➢ Status of expenditures related to the outlined budget ➢ Accounting records and RCI's ➢ Supporting documentation(training documentation,inventory sheets,photographs,press releases, etc.) In addition, the designated Agency will ensure that any equipment purchased will be available for inspection and is being used for the purpose for which it was bought under the outlined grant agreement. 10 Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-PTS-002 Documentation The Governor's Office of Highway Safety will retain all findings documented on the GOES Monitoring Form. in the Agency's respective Federal file. Findings will be discussed with the designated grant agreement representative (Project Administrator, fiscal specialist) by phone and/or e-mail. All noted deficiencies will be provided to the grantee with guidance for improvement and solutions to problems. Grantees that exhibit significantly poor performance may be placed on a performance plan as outlined by the GOHS Director. Grantee monitoring information will additionally provide documentation for potential funding in subsequent fiscal year grant proposal review. PROJECT PERIOD: The project period shall commence on the date the GOES Director signs the Highway Safety Grant Agreement and terminate on September 30th of that or subsequent year as indicated on the Highway Safety Grant Agreement. DURATION: Grants shall be effective on the date the Governor's Office of Highway Safety Director signs the Grant Agreement and expire at the end of the project period. If the Agency is unable to expend the funds in the time specified, the Agency will submit notification on the Agency's letterhead and hand deliver or submit via regular mail to the Director of the Governor's Office of Highway Safety a minimum of sixty days(60)prior to the end of the project period. The Agency shall address all requests to modify the Grant Agreement to the Director of the Governor's Office of Highway Safety on Agency's official letterhead and either hand deliver or submit the request via regular mail. All requests for modification must bear the signature of the Project Director. Failure to comply may result in cancellation of the Grant Agreement. Any unexpended funds remaining at the termination of the Grant Agreement shall be released back to the Governor's Office of Highway Safety. II Apache 3unction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-PTS-002 ESTIMATED COSTS: I. Personnel Services(overtime) $10,714.00 II. Employee Related Expenses (ERE)(40%) $4,286.00 III. Professional and Outside Services $0.00 W. Travel In-State $0.00 V. Travel Out-of-State $0.00 VI. Materials and Supplies $0.00 VII. Capital Outlay $1.3,803.00 (Radar message sign w/trailer) TOTAL ESTIMATED COSTS *$28,803.00 *Includes all applicable training, tax, freight, and advertising costs. The GOHS reserves the right to limit reimbursement of Employee Related Expenses from zero (0) to a maximum rate of forty (40)percent. This is the maximum ERE amount to be reimbursed. It is agreed and understood that the Apache Junction Police Department shall absorb any and all expenditures in excess of$28,803.00. 12 Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-PTS-002 QUARTERLY ENFORCEMENT REPORT (Submitted to GOHS) Reporting Period GRANT AGENCY DESCRIPTION AGREEMENT ACTIVITY ACTIVITY Total Contacts(Traffic Stops) Total Sober Designated Drivers Contacted Total Know Your Limit Contacts TOTAL DUI ARRESTS Total DUI Aggravated Total DUI Misdemeanor Total DUI Extreme(.15 or Above) Under 21 DUI Citations Average BAC Distracted Driving Citations Total DUI Drug Arrests 30-Day Vehicle Impounds Seat Belt Citations Child Restraint Citations Criminal Speed Citations Reckless Driving Citations Civil Speed Citations Other Citations Other Arrests Participating Officer/Deputies(Cumulative) 13 Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-PTS-002 Arizona Governor's Office of Highway Safety Capital Outlay Equipment Record Equipment$5,000.00 or more Equipment Description Make/Model Serial Number Date Date Cost Per Ordered Received Unit Note: Photographs of all Capital Outlay Equipment must be submitted with form 14 Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-PTS-002 CERTIFICATIONS AND AGREEMENTS This GRANT AGREEMENT, is made and entered into by and between the STATE OF ARIZONA, by and through the Governor's Office of Highway Safety(GOHS)hereinafter referred to as "STATE",and the agency named in this Grant Agreement,hereinafter referred to as "AGENCY". WHEREAS, the National Highway Safety Act of 1966, as amended (23 USC §§401-404), provides Federal funds to STATE for approved highway safety projects; and WHEREAS, STATE may make said funds available to various state, county, tribal, or municipal agencies, governments, or political subdivisions upon application and approval by STATE and the United States Department of Transportation(USDOT); and WHEREAS, AGENCY must comply with the requirements listed herein to be eligible for Federal funds for approved highway safety projects; and WHEREAS,AGENCY has submitted an application for Federal funds for highway safety projects; NOW, THEREFORE, IN CONSIDERATION OF MUTUAL PROMISES AND OTHER GOODS AND VALUABLE CONSIDERATION,it is mutually agreed that AGENCY will strictly comply with the following terms and conditions and the following Federal and State Statutes, Rules, and Regulations: I. Project Monitoring,Reports, and Inspections A. AGENCY agrees to fully cooperate with representatives of STATE monitoring the project, either on-site or by telephone, during the life of the Grant Agreement. B. AGENCY will submit Quarterly Reports (one for each three-month period of the project year) to STATE in the form and manner prescribed by STATE.Notice of the specific requirements for each report will be given in this Grant Agreement or at any time thereafter by giving thirty (30) days written notice to AGENCY by ordinary mail at the address listed on the Grant Agreement. Failure to comply with Quarterly Report requirements may result in withholding of Federal funds or termination of this Grant Agreement. C. AGENCY will submit a Final Report/Statement of Accomplishment at completion of the Grant Agreement to include all financial, performance, and other reports required as a condition of the grant to STATE within thirty(30) days of the completion of the Grant Agreement. D. Representatives authorized by STATE and the National Highway Traffic Safety Administration (NHTSA) will have the right to visit the site and inspect the work under this Grant Agreement whenever such representatives may determine such inspection is necessary. II. Reimbursement of Eligible Expenses A. AGENCY's Project Director, or Finance Personnel, will submit a Report of Costs Incurred Form (RCI) to STATE each time there have been funds expended for which reimbursement is being requested. Failure to meet this requirement may be cause to terminate the project under Section XX herein, "Termination and Abandonment". 15 Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-PTS-002 B. AGENCY will reimburse STATE for any ineligible or unauthorized expenses for which Federal funds have been claimed and reimbursement received, as may have been determined by a State or Federal audit. C. STATE will have the right to withhold any installments equal to the reimbursement received by AGENCY for prior installments which have been subsequently determined to be ineligible or unauthorized. III. Property Agreement A. AGENCY will immediately notify STATE if any equipment purchased under this Grant Agreement ceases to be used in the manner as set forth by this Grant Agreement. In such event, AGENCY further agrees to either give credit to the project cost or to another active highway safety project for the residual value of such equipment in an amount to be determined by STATE or to transfer or otherwise dispose of such equipment as directed by STATE. B. No equipment will be conveyed, sold, salvaged, transferred, etc., without the express written approval of STATE, or unless otherwise provided elsewhere in this Grant Agreement. C. AGENCY will maintain or cause to be maintained for its useful life, any equipment purchased under this Grant Agreement. D. AGENCY will incorporate any equipment purchased under this Grant Agreement into its inventory records. E. AGENCY will insure any equipment purchased under this Grant Agreement for the duration of its useful life. Self-insurance meets the requirements of this section. IV. Travel In-State and Out-of-State Travel In state and out-of-state travel claims will be reimbursed at rates provided by AGENCY`s regulations, provided that such regulations are as restrictive as those of STATE. Where they are less restrictive, ARS §38-624 will apply. The State must approve all out-of-state travel in writing and in advance. V. Standard of Performance AGENCY hereby agrees to perform all work and services herein required or set forth, and to furnish all labor, materials, and equipment, except that labor, material, and equipment as STATE agrees to furnish pursuant to this Grant Agreement. VI. Hold Harmless Agreement Neither party to this agreement agrees to indemnify the other party or hold harmless the other party from liability hereunder. However, if the common law or a statute provides for either a right to indemnify and/or a right to contribution to any party to this agreement then the right to pursue one or both of these remedies is preserved. 16 Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-PTS-002 VII. Non-Assignment and Sub-Contracts This Grant Agreement is not assignable nor may any portion of the work to be performed be subcontracted unless specifically agreed to in writing by STATE.No equipment purchased hereunder may be assigned or operated by other than AGENCY unless agreed to in writing by STATE. VIII. Work Products and Title to Commodities and Equipment A. The work product and results of the project are the property of STATE,unless otherwise specified elsewhere in this Grant Agreement.All property,instruments,non-consumable materials,supplies, and the like, which are furnished or paid for by STATE under the terms of this Grant Agreement, unless otherwise provided for elsewhere in this Grant Agreement, are and remain the property of STATE and will be returned at the completion of this project upon request of STATE. The work product and results of the project will be furnished to STATE upon request, if no provision is otherwise made by this Grant Agreement. B. The provisions of subparagraph A apply whether or not the project granted for herein is completed. IX. Copyrights and Patents Any copyrightable materials,patentable discovery, or invention produced in the course of this project may be claimed by STATE and a copyright or patent obtained by it at its expense.In the event STATE does not wish to obtain such copyright or patent,AGENCY may do so,but in any event,provision will be made by AGENCY for royalty-free, nonexclusive, nontransferable, and irrevocable licenses to be given the United States Government and STATE and its political subdivisions to use such copyrightable material,patented discoveries, or inventions in any manner they see fit. The STATE reserves the right to impose such other terms and conditions upon the use of such copyrights or patents as may be deemed in the best interest of STATE in the event AGENCY is allowed to obtain a copyright or patent. X. Uniform Administrative Requirements (2 CFR Part 1.201): Uniform Administrative Requirements, Cost Prinicples, and Audit Requirements for Federal Awards: The application of 2 CFR Part 200 "Procurement Standards"Requires that: AGENCY and sub-grantees will use their own procurement procedures,which reflect applicable State and local laws and regulations,provided that the procurements conform to applicable Federal law.The most stringent purchasing requirement at each level must be met. The Arizona Procurement Code (ARS §41-2501, et. seq.) and promulgated rules (A.A.C. Title 2, Chapter 7) are a part of this Grant Agreement as if fully set forth herein and AGENCY agrees to fully comply with these requirements for any procurement using grant monies from this Grant Agreement. XI. Non-Discrimination During the performance of this contract/grant agreement,the contractor/grant recipient agrees— A. To comply with all Federal nondiscrimination laws and regulations,as may be amended from time to time; 17 Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-PTS-002 B. Not to participate directly or indirectly in the discrimination prohibited by any Federal non- discrimination law or regulation, as set forth in Appendix B of 49 CFR part 21 and herein; C. To permit access to its books, records, accounts, other sources of information, and its facilities as required by the State highway safety office,US DOT or NHTSA; D. That,in event a contractor/grant recipient fails to comply with any nondiscrimination provisions in this contract/grant agreement, the State highway safety agency will have the right to impose such contract/grant agreement sanctions as it or NHTSA determine are appropriate, including, but not limited to, withholding payments to the contractor/grant recipient under the contract/grant agreement until the contractor/grant recipient complies; and/or cancelling, terminating, or suspending a contract or grant agreement, in whole or in part; and E. To insert this clause, including paragraphs A through E, in every subcontract and subagreement and in every solicitation for a subcontract or sub-agreement,that receives Federal funds under this program. XII. Executive Order 2023-01 It is mutually agreed that AGENCY will comply with the terms and conditions of Executive Order 2023-01,Non-Discrimination in Employment by Government Contractors and Subcontractors. X11I. Application of Hatch Act The AGENCY will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. XIV. Minority Business Enterprises(MBE)Policy and Obligation A. Policy: It is the policy of the USDOT that minority business enterprises as defined in 49 CFR Part 23, will have the maximum opportunity to participate in the performance of contracts financed in. whole or in part with Federal funds under this Grant Agreement. Consequently, the minority business enterprises requirements of 49 CFR Part 23 apply to this Grant Agreement. B. Obligation. The recipient or its contractor agrees to ensure that minority business enterprises, as defined in 49 CFR Part 23, have the subcontracts financed in whole or in part with Federal funds provided under this Grant Agreement. In this regard, all recipients or contractors will take all necessary and reasonable steps in accordance with 49 CFR,Part 23 to ensure that minority business enterprises have the maximum opportunity to compete for and perform contracts. Recipients and their contractors will not discriminate on the basis of race, color, creed, sex, or national origin in the award and performance of USDOT-assigned Grant Agreements. XV. Arbitration Clause,ARS§12-1518 Pursuant to ARS §12-1518, the parties agree to use arbitration, after exhausting applicable administrative reviews, to resolve disputes arising out of this agreement where the provisions of mandatory arbitration apply. 18 Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-PTS-002 XVI. Inspection and Audit,ARS §35-214 Pursuant to ARS §35-214, all books, accounts, reports, files, and other records relating to this Agreement will be subject at all reasonable times to inspection and audit by STATE for five(5)years after completion of this Agreement.The records will be produced at the Governor's Office of Highway Safety. XVII. Appropriation of Funds by U.S.Congress It is agreed that in no event will this Grant Agreement be binding on any party hereto unless and until such time as funds are appropriated and authorized by the U.S. Congress and specifically allocated to the project submitted herein and then only for the fiscal year for which such allocation is made. In the event no funds are appropriated by the U.S.Congress or no funds are allocated for the project proposed herein for subsequent fiscal years,this Grant Agreement will be null and void,except as to that portion for which funds have then been appropriated or allocated to this project, and no right of action or damages will accrue to the benefit of the parties hereto as to that portion of the Contract or Grant Agreement that may so become null and void. XVIII. Continuation of Highway Safety Program It is the intention of AGENCY to continue the Highway Safety Program identified in this Grant Agreement once Federal funding is completed. This intended continuation will be based upon cost effectiveness and an evaluation by AGENCY of the programs impact on highway safety. XIX. E-Verify Both parties acknowledge that immigration laws require them to register and participate with the E- Verify Program (employment verification program administered by the United States Department of Homeland Security and the Social Security Administration or any successor program) as they both employ one or more employees in this State. Both parties warrant that they have registered with and participate with E-Verify. If either party later determines that the other non-compliant party has not complied with E-Verify, it will notify the non-compliant party by certified mail of the determination and of the right to appeal the determination. XX. Termination and Abandonment A. The STATE and AGENCY hereby agree to the full performance of the covenants contained herein, except that STATE reserves the right, at its discretion,to terminate or abandon any portion of the project for which services have not been already performed by AGENCY. B. In the event STATE abandons the services or any part of the services as herein provided, STATE will notify AGENCY in writing and within twenty-four (24) hours after receiving such notice, AGENCY will discontinue advancing the work under this Grant Agreement and proceed to close said operations under the Grant Agreement. C. The appraisal value of work performed by AGENCY to the date of such termination or abandonment shall be made by STATE on a basis equitable to STATE and AGENCY and a final. reimbursement made to AGENCY on the basis of costs incurred. Upon termination or abandonment,AGENCY will deliver to STATE all documents, completely or partially completed, together with all unused materials supplied by STATE. 19 Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-PTS-002 D. AGENCY may terininate or abandon this Grant Agreement upon thirty(30)days written notice to STATE, provided there is subsequent concurrence by STATE. Termination or abandonment by AGENCY will provide that costs can be incurred against the project up to and including sixty(60) days after notice is given to STATE. E. Any equipment or commodities which have been purchased as apart of this Grant Agreement and which have not been consumed or reached the end of its useful life will be returned to STATE upon its written request. XXI. Cancellation Statute All parties are hereby put on notice that this Contract/Grant Agreement is subject to cancellation pursuant to ARS §38-511, the provisions of which are stated below. In accordance with ARS §38-511,this Contract/Grant Agreement may be cancelled without penalty or further obligation if any person significantly involved in initiating, negotiating, securing, drafting, or creating the Contract/Grant Agreement on behalf of the STATE, its political subdivisions or any department or agency of either,is at any time while the Contract/Grant Agreement or any extension of the Contract/Grant Agreement is in effect, an employee of any other party to the Contract/Grant Agreement in any capacity or a consultant to any other party of the Contract/Grant Agreement with respect to the subject matter or the Contract/Grant Agreement. The cancellation shall be effective when written notice from the Governor or Chief Executive Officer or governing body of the political subdivision is received by all other parties to the Contract/Grant Agreement unless the notice specifies a later time. AGREEMENT OF UNDERSTANDING AND CERTIFICATION OF COMPLIANCE Acceptance of Condition It is understood and agreed by the undersigned that a grant received as a result of this Grant Agreement is subject to the Highway Safety Act of 1966, as amended (23 U.S.C.A. §§401-404), ARS §28-602, and all administrative regulations governing grants established by the USDOT and STATE. It is expressly agreed that this Highway Safety Project constitutes an official part of the STATE's Highway Safety Program and that AGENCY will meet the requirements as set forth in the accompanying Project Director's Manual, which are incorporated herein and made a part of this Grant Agreement. All State and Federal Statutes, Rules, Regulations, and Circulars referenced in this Grant Agreement are a part of this document as if fully set forth herein. It is also agreed that no work will be performed nor any obligation incurred until AGENCY is notified in writing that this project has been approved by the Governor's Highway Safety Representative. Certificate of Compliance This is to certify that AGENCY will comply with all of the State and Federal Statutes, Rules and Regulations identified in this Grant Agreement. Certification of Non-Duplication of Grant Funds Expenditure This is to certify that AGENCY has no ongoing nor completed projects under Grant Agreement with other Federal fund sources which duplicate or overlap any work contemplated or described in this Grant Agreement. It is further certified that any pending or proposed request for other Federal grant funds 20 Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-PTS-002 which would duplicate or overlap work described in the Grant Agreement will be revised to exclude any such duplication of grant fund expenditures. It is understood that any such duplication of Federal funds expenditures subsequently determined by audit will be subject to recovery by STATE. Single Audit Act If your political subdivision has had an independent audit meeting the requirements of the Single Audit Act of 1984, (31 U.S.C.A. §7501 et. seq.),please forward a copy to GOHS,Attention: Finance Dept., within thirty (30) days of the effective date of this Grant Agreement. If such audit has not been performed,please advise when it is being scheduled. Buy America Act The State and each subrecipient will comply with the Buy America requirement(23 U.S.C. 313)when purchasing items using Federal funds. Buy America requires a State, or subrecipient,to purchase with Federal funds only steel, iron, and manufactured products produced in the United States, unless the Secretary of Transportation determines that such domestically produced items would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall project contract by more than twenty-five (25) percent. In order to use Federal funds to purchase foreign produced items, the State must submit a waiver request that provides an adequate basis and justification to and approved by the Secretary of Transportation. Certification on Conflict of Interest General Requirements No employee, officer or agent of a State or its subrecipient who is authorized in an official capacity to negotiate, make, accept or approve, or to take part in negotiating, making, accepting or approving any subaward, including contracts or subcontracts, in connection with this grant shall have, directly or indirectly,any financial or personal interest in any such subaward. Such a financial or personal interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner,or an organization which employs or is about to employ any of the parties indicated herein, has a financial or personal interest in or a tangible personal benefit from an entity considered for a subaward. Based on this policy: 1. The recipient shall maintain a written code or standards of conduct that provide for disciplinary actions to be applied for violations of such standards by officers,employees, or agents. a. The code or standards shall provide that the recipient's officers, employees, or agents may neither solicit nor accept gratuities, favors, or anything of monetary value from present or potential subawardees,including contractors or parties to subcontracts. b. The code or standards shall establish penalties,sanctions or other disciplinary actions for violations, as permitted by State or local law or regulations. 2. The recipient shall maintain responsibility to enforce the requirements of the written code or standards of conduct. Disclosure Requirements 21 Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-PTS-002 No State or its subrecipient,including its officers, employees or agents, shall perform or continue to perform under a grant or cooperative agreement,whose objectivity may be impaired because of any related past,present, or currently planned interest, financial or otherwise,in organizations regulated by NHTSA or in organizations whose interests inay be substantially affected by NHTSA activities. Based on this policy: 1. The recipient shall disclose any conflict of interest identified as soon as reasonably possible, making an immediate and full disclosure in writing to NHTSA. The disclosure shall include a description of the action which the recipient has taken or proposes to take to avoid or mitigate such conflict. 2.NHTSA will review the disclosure and may require additional relevant information from the recipient. If a conflict of interest is found to exist,NHTSA may (a)terminate the award, or (b) determine that it is otherwise in the best interest of NHTSA to continue the award and include appropriate provisions to mitigate or avoid such conflict. 3. Conflicts of interest that require disclosure include all past, present or currently planned organizational, financial, contractual or other interest(s) with an organization regulated by NHTSA or with an organization whose interests may be substantially affected by NHTSA activities,and which are related to this award. The interest(s) that require disclosure include those of any recipient, affiliate,proposed consultant,proposed subcontractor and key personnel of any of the above.Past interest shall be limited to within one year of the date of award.Key personnel shall include any person owning more than a 20 percent interest in a recipient, and the officers, employees or agents of a recipient who are responsible for making a decision or taking an action under an award where the decision or action can have an economic or other impact on the interests of a regulated or affected organization. Prohibition on Using Grant Funds to Check for Helmet Usage The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or to create checkpoints that specifically target motorcyclists. Certification Regarding Debarment and Suspension A. By signing and submitting this proposal, the prospective primary participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200. B. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective primary tier participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary tier participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction. C. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary tier participant knowingly rendered an erroneous certification, in 22 Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-PTS-002 addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default or may pursue suspension or debarment. D. The prospective primary tier participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary tier participant learns its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. E. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person,principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200.You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations. F. The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9,subpart 9.4, debarred,suspended,declared ineligible,or voluntarily excluded from participation in this covered transaction,unless authorized by the department or agency entering into this transaction. G. The prospective primary tier participant further agrees by submitting this proposal that it will include the clause titled Instructions for Lower Tier Certification including the Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion—Lower Tier Covered Transaction,provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200. H. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website(https://www.sam.gov). I. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause.The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. J. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal government, the department or agency may terminate the transaction for cause of default. 23 Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-PTS-002 Certification Regarding Debarment, Suspension,and Other Responsibility Matter A. The prospective primary tier participant certifies to the best of its knowledge and belief,that it and its principal: 1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency; 2. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining,attempting to obtain,or performing a public(Federal,State or local)transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of record, making false statements, or receiving stolen property; 3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or Local) with commission of any of the offenses enumerated in paragraph(1)(b) of this certification; and 4. Have not within a three-year period preceding this application/proposal had one or more public transactions(Federal, State, or local)terminated for cause or default. B. Where the prospective primary tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. Instructions for Lower Tier Certification A. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200. B. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment. C. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. D. The terms covered transaction, debarment, suspension, ineligible, lower tier, participant, person, primary tier,principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations. E. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, 24 Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-PTS-002 debarred,suspended,declared ineligible,or voluntarily excluded from participation in this covered transaction,unless authorized by the department or agency with which this transaction originated. F. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled"Instructions for Lower Tier Participant Certification"including the "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion- Lower Tier Covered Transaction,"without modification,in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200. G. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended,debarred or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants,each participant may,but is not required to,check the System for Award Management Exclusions Website(https://www.sam.gov). H. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause.The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. I. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal government, the department or agency with which this transaction originated may pursue available remedies,including suspension or debarment. Certification Regarding Debarment, Suspension,Ineligibility and Voluntary Exclusion A. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency. B. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. 25 Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-PTS-002 Restriction on State Lobbying None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect(e.g., "grassroots") lobbying activities,with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal. Certification for Contracts,Grant,Loans, and Cooperative Agreements(Federal Lobbying) The undersigned certifies,to the best of his or her knowledge and belief,that: A. No Federal appropriated funds have been paid or will be paid,by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract,the making of any Federal grant, the making of any Federal loan,the entering into of any cooperative agreement,and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. B. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned will complete and submit Standard Form-LLL, 'Disclosure Form to Report Lobbying," in accordance with its instructions. C. The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all sub-recipients will certify and disclose accordingly. D. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352,title 31,U.S. Code.Any person who fails to file the required certification shall be subject to a civil penalty of not less than$10,000 and not more than$100,000 for each such failure. Signature of Project Director: Signature of Authorized Official of Governmental Unit: Michael Pooley, Chief Bryant Powell, City Manager Apache Junction Police Department City of Apache Junction Date Telephone Date Telephone 26 Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-PTS-002 REIMBURSEMENT INSTRUCTIONS 1. Agency Official preparing the Report of Costs Incurred: Name: Title: Telephone Number: Fax Number: E-mail Address: 2. Agency's Fiscal Contact: Name: Title: Telephone Number: Fax Number: E-mail Address: Federal Identification Number: 3. REIMBURSEMENT INFORMATION: Warrant/Check to be made payable to: Warrant/Check to be mailed to: (Agency) (Address) (City, State,Zip Code) 4. Unique Entity Identifier: (Unique Entity Identifier#) (Registered Address&Zip Code) 27 Apache Junction Police GOHS HIGHWAY De artment SAFETY GRANT 2024-PTS-002 AUTHORITY& FUNDS l. This Project is authorized by 23 U.S.C. §402 and regulations promulgated there under, more particularly Volume 102, and if State funds are involved, this project is authorized by ARS §28-602. The funds authorized for this Project have been appropriated and budgeted by the U.S. Department of Transportation. The expenses are reimbursable under Arizona's Highway Safety Plan Program Area 402- PTS,as approved for by the National Highway Traffic Safety Administration. 2. A. EFFECTIVE DATE: B. FEDERAL FUNDS: Authorization to Proceed Date S28,803.0 3. AGREEMENT AND AUTHORIZATION TO PROCEED by State Official responsible to Governor for the administration of the State Highway Safety Agency J.M. Torrez, Chief Executive Officer Approval Date Governor's Office of Highway Safety Governor's Highway Safety Representative 28 City of Apache Junction, Arizona 300 E Superstition Boulevard Agenda Item Cover Sheet Apache Junction,AZ 85119 Agenda Item No. 5. File ID: 24-028 Sponsor:Jennifer Pena Agenda Date: 1/16/2024 Index: In Control: City Council Meeting Proclamation designating January 2024, as "Human Trafficking Awareness Month." City of Apache Junction,Arizona Page 1 Printed on 1/1112024 V I at r rot am ton HUMAN TRAFFICKING AWARENESS MONTH JANUARY 2024 WHEREAS,human trafficking impacts people across all demographics and ages,including teenagers and children; and WHEREAS,an estimated 27.6 million people are subjected to human trafficking globally, including cases of human trafficking reported in every U.S.state and territory; and WHEREAS,the National Center for Missing and Exploited Children estimates that I in 6 runaway children in the United States reported to the Center in 2021 were victims of sex trafficking; and WHEREAS,Arizona ranks in the top 15 states with the highest rates of human trafficking per capita; and WHEREAS,the city of Apache Junctionjoins schools,churches,non-profit organizations, law enforcement, federal and state coalitions and the Not In Our City.org movement in our commitment to increase public awareness of the human trafficking epidemic that impacts our community, state, nation, and world. NOW, THEREFORE, 1, Walter "Chip" Wilson, Mayor of the City of Apache Junction, Arizona, do hereby proclaim January 2024 as HUMAN TRAFFICKING AWARENESS MONTH Signed and attested to this day of_12�2024. Mayor ATTEST: City Clerk City of Apache Junction, Arizona 300 E Superstition Boulevard Agenda Item Cover Sheet Apache Junction,AZ 85119 Agenda Item No.6. File ID: 24-004 Sponsor: Chip Wilson Agenda Date: 1/16/2024 Index: In Control: City Council Meeting Brief summary of intergovernmental updates from mayor and councilmembers. City of Apache Junction,Arizona Page 1 Printed on 1/1112024 City of Apache Junction, Arizona 300 E Superstition Boulevard Agenda Item Cover Sheet Apache Junction,AZ 85119 Agenda Item No.7. File ID: 24-005 Sponsor: Bryant Powell Agenda Date: 1/16/2024 Index: In Control: City Council Meeting City Manager's Report. City of Apache Junction,Arizona Page 1 Printed on 1/1112024 City of Apache Junction, Arizona 300 E Superstition Boulevard Agenda Item Cover Sheet Apache Junction,AZ 85119 Agenda Item No.8. File ID: 24-001 Sponsor: Bryant Powell Agenda Date: 1/16/2024 Index: In Control: City Council Meeting Presentation and discussion with Republic Services regarding operational updates and the upcoming free dump week. City of Apache Junction,Arizona Page 1 Printed on 1/1112024 City of Apache Junction, Arizona 300 E Superstition Boulevard Agenda Item Cover Sheet Apache Junction,AZ 85119 Agenda Item No.9. File ID: 24-027 Sponsor: Bryant Powell Agenda Date: 1/16/2024 Index: In Control: City Council Meeting Presentation by Jill Shaw of Heinfeld, Meech & Co. on the city's annual financial audit. City of Apache Junction,Arizona Page 1 Printed on 1/1112024 City of Apache Junction, Arizona 300 E Superstition Boulevard Agenda Item Cover Sheet Apache Junction,AZ 85119 Agenda Item No. 10. File ID: 24-006 Sponsor:Al Bravo Agenda Date: 1/16/2024 Index: In Control: City Council Meeting Announcement of Current Events. City of Apache Junction,Arizona Page 1 Printed on 1/1112024 City of Apache Junction, Arizona 300 E Superstition Boulevard Agenda Item Cover Sheet Apache Junction,AZ 85119 Agenda Item No. 11. File ID: 24-008 Sponsor:Jennifer Pena Agenda Date: 1/16/2024 Index: In Control: City Council Meeting Consideration of application for a new Series 12 Restaurant Liquor License for Taco Giro located at 1520 W Apache Trail, Apache Junction, AZ. The next step in the process is for the council to hold a public hearing on the application and make a recommendation of approval or denial to the Arizona Department of Liquor License and Control. City of Apache Junction,Arizona Page 1 Printed on 1/1112024 it City of Apache Junction , o Home of the Superstition Mountains January 16, 2024 MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCIL THROUGH: BRYANT POWELL, CITY MANAGER JENNIFER PENA, CITY CLERK FROM: EVIE MCKINNEY, DEPUTY CITY CLERK SUBJECT: APPLICATION FOR A SERIES 12 RESTAURANT LIQUOR LICENSE FOR TACO GIRO An application for a Series 12 Restaurant Liquor License has been submitted by Taco Giro, 1520 W. Apache Trail, Apache Junction, AZ, 85120. The Arizona Department of Liquor Licenses and Control received the application on December 21, 2023, and the Apache Junction City Clerk's Office received the application from them on the same day. The Notice of Public Hearing was posted at the premises on December 26, 2023, which allowed for the 20 day Notice as required by state law. The applicant was notified by first class mail and e-mail of the public hearing date and was encouraged to attend to address any questions council may have. Correspondence related to inspections of the premises for safety and code compliant matters have been received from the Apache Junction Police Department, Building and Safety Division, Planning and Zoning Department, and the Superstition Fire and Medical District. All four entities find compliance with the inspection requirements and recommend approval. Their responses are attached in Legistar for your review. The city council may now make a recommendation of approval or denial to the Arizona State Liquor Licenses and Control on this application. This recommendation must take place within sixty (60) days of the filing of the application. S:City Clerk/Liquor Licenses/Applications/Taco Giro/Memo To Council 300 E. Superstition Boulevard -Apache Junction,AZ 85119 - Ph: (480)474-5092 www.apachejunctionaz.gov State of Arizona Department of Liquor Licenses and Control Crcated 12/21/2023@ 2:5244 PM Local Goveming Body Report Number- "Type: II P INTERIM ERIM PERMIT Name: TACOGIRO State; Pending Issrz6 Late. Expiration Date- Original Issu .gate; Location:ton: 1520 'APACHE TRAIL APA ITP JUNCTION,AZ 85120 USA Mailing address; 2751 W VERMONT STREET ET T USN,AZ 8 746 USA Phone: 480)9 2- 916 Alt.Phone: 1620 647-61 6 Email: MIGUELTACOGTRO@GMAIL.COM Name: MIGUEL RAMOS Gender: Male Correspondence Address: 2751 W VERMONT STREET TUGS( ,AS, 85746 LISP Phone: 20 647-6146 Alt.Phone: Farrah: MIGUEL°T ACO I . 1 1 II,: 1;I 1 OWNER blame; RAMOS BROTHERS APACHE TG I.L Contact I rne� MIGUEL RAMOS Type: LIMITED LIABILITY I MPAN AZ File Number: 23611905 Stare of Incorporation: a Incorporation Hate. 11 3 T2 23 Correspondence address: 2751 W VERMONT STREET Tl SON,A 85746 USA Phone: 20,647- 146 Alt.Phone: Entail: I UF-L3' t IRO@GM L.COM Officers dStockholders Pagel of 3 Name: Title: %Interest MARTIN RAM OS MORA Member 37:5 MIGUEL RAMOS MenmVT 12.50 GONZALO RAMOS MORA Member 12,50 Gender: Female Correspondence Address: 2751 W VERMONT STREET T€.I SON,AZ 85746 USA Phone- (520)861-60 Alt.Phone: Email: L UPITAARAM S 1@ M L.,, OM Gender: dale CorrespondenceAddress: 2751 W VERMONTSTREET `I U S N,AZ 55746 USA Phone: (520)647-614 Alt.Phone, E-mail: P I U LTACOGIRO(ac�; 1 IL. CAM Name: GONZALO RAMOS MORA Gender: Male Correspondence Address: 2435 NEBRASKA STREET CSON AZ 85746 USA Phone: (520)66 -190] Alt,Phone: Email: UPITA MOS91@G AIL,CO Name: MARTIN RAMOS MORA Gartner: Male CorrespondenceAddress: 2751 W VERMONT STREET TU S N,AZ 85746 USA Phone: (520)52 -4006 Alt Phone: Entail: LUPITA AM S9I MAIL, OM Page 2 of Application Number, 273135 Application Type: Now ppl c ck_wt Created Cute, 12 19/2023 P Interim Permit l Eater License Numbercurrently at location 1113213 2) is the license currently in use? Yes Will you please submit section 5,page 6,of the license application when you reach the upload page? Yes Document of type INTERIMNOTARY PAGE is required. Page 3 of 3 State of Arizona Departmenticy s Created 12/ 1/2 2-5 51 PM Local Goveming Body Report Number: I PI100 6374 Type. INP INTERIM PERMIT Name: TACO GIRO State Active Issue L at . 12/212023 Expiration Date, 04/04i2O24 Original Issue gate. 12/2 F202 Location:on: 1520 'APACHE TRAIL AP ACHE,R TON,AZ 8512 S Marling address 2751 W VERMONT STREET TLI "S N,AZ 85746 US Phone- (480)992-9916 All,Phone: (520)647-6146 Email: MIGUELTACOGIROC4,WMAII-COM Name: MIGUEL RAMOS Gender: talc Cormspondence Address., 2751 W VERMONT STREET TU SON AS, 85746 US Phone: (52 )647-6146 It,Phone: Email: IGUE T I . t I IL;. L M arras MOS BROTHERS APACHE TO LLB ContactName: MIGUEL;RAMOS Type. LIMITED LIABILITY COMPANY AZ CC File Number-, 236I 1905 State of Incorporation: AZ Incorporation Date: 11/3012023 Correspondcnce Address: 2751 W VERMONT STREET TU S N,AZ 85746 USA Phone: 521I)647-6146 Alt,Phone: Email. MIG1JFLTAC0GlR0,k)GMAIL.00M Officers rs l Stockholders Page I of 3 Name: T1tI : %Interest: MARTTN RAMOS MORA Member 37.50 RIA GUADA :.t.PF RAMOS MORE Member 3T50 TICIT. EL RAMOS Member 12,50 Name: MARIA GAUD.UPE RAMOS MOR Gender: Female Correspondence Address;: 2751 W VERMONT STREET TUCSON,AZ 5574 USA Phone: 520 1- R 2 Alt.Phone: Penal: LUPITAARAMOS91@GMAIL.COM Name: MIGU L,RAMOS C S Gender: Mat Correspondence pondence Address; 2751 VERMONT STREET T UCCSON,AZ 85746 USA Phone (520)647-6 14t Alta Phone: Email: U LTACO T @GMAIL.COM Name: GONZALO RAMOS MORA Gender: Male Correspondence en Address: 2435 W NEBRASKA STREET "T=i CaSON 5574 USA Phone: 521) -1 01 Alt.Phone: Email: 1,UPITARAMOS91@GMAIL,COM Name: MARTIN RAMOS MORA Sender: Male Correspondence Address. 2751 W VERMONT STREET TUC:SC ;AZ 85746 US Phone: 520 52 -4 t1 Alt.Phone: Email: LUPITARAMOS91@GMAII,.COM Page 2 of 3 Application Number" 273135 Application Type: New Applicati on Created Date: 12 19 2023 [::��QUE�STIO�NS�& A�NSW�ERS�� P Interim Permit 1 Enter License Number currently at location 1211321 2 is the license currently in use? Yes 3 Will you please submit section 5,page 6,of the license application when you reach the upload Page? yes Document f type MTE 11 NOTARY PAGE is required. Page 3 of 3 2,1 �E ° . got .t a.. LJ e� Pi M I s� 24 mi mum fill �� ' ca -L"to'. F_j L7j LL 1, All, t t. cs r " nrl LU tm. 0 C Ltj d c In oil rim m ULN1 , JU re so .> ; .. �en v .. H H d 3 rR, . o- j gg Y $ qqyy'� qq ppryp ` U LU `t J �ms� 123 DECLiT. Lt . F141245 op t � OPERATION PLAN 10 (602)542-514t Type or Print with Llock Ink 1.Name of restaurant (Please print): 2,east indicate the equipment below by Make,Model,and Capacity: LIST ONLYFOLLOWING Grip three r Oven rangeith convection oven Freezer two dood freezer thue efri rcatnr0x1 0 walkingr Sink three ( n sink Lei hvshln ilitie Line rack ecolab food Prep orcatfon Counter stainless steel table WO Lirirasic?rs phr .Attach ca copy of your FULL menu with pricing LN Li .What pen-entcage of your public premises is used primarily for restaurant dining 60 5.Does your i sf aurant have ca bat,area that is distinct and separate from the dining area? YES No .List they s2glingfor., (a) Restaurant dining area of your premises* (DO NOT INCLUDE PATIO SEATING) f Bear ci eca [ +28 [ TOTAL 93 7/21/21022 Page t of Individuals requiunq AAA accommodationspleose dell(' 2t 49^-2999 p DEC 19 Liqr,Lic. t 7.What type of dinnerware is primarily used in your restaurant eusakale Usposoble 2 oth 8. Cues your restaurant contain any games,televisions,or any other entertainment? YES No f h (examples.- -iV`s,2-Pool Tables, l-Video Game,etc.) 2sansun $vt 9. Do you hove live entertainment or dancing? YES o It ves.what Woe and how often ( karraial ; J-2 x a week,Koraoke-2 x a month,Live Bona-t x a month,etc.) 10.List number of employees for eachposition: ._..sitirt . How�.. .� v �m ... e. Bartenders Hostesses Managers owner Servers Other th -------------- .(Print Et miguel ramos swearhereby under penalty of perjuryand In compliance withA.R.S. 4.21 )( ) 3)t t v r ra understandt foregoing verify t theInf r ti nt n statements that I have herein are true n correct to the best of my knowledge. Applicant Signature. 712 i 1202 Page:2 of Indivii4vots"Oring ADA accornmodottons please call f6t12)5542-2999 Dawn McCollum From: AdhenAlegha Sent: Thursday, December 28, 20Z33:34PK4 To: Yvette McKinney Subject; RE:Taco Giro Liquor License Application Evie. I conducted a safety inspection today and found no issues, I recommend the approval of the Series. 006 Bar Liquor License. Thonkyou' Adrian AUegr^a Building and Safety Manager / Building Official Development Services / Building Safety and Inspections Division City of Apache Junction 300E, SuperstitianBbd. Apache Junction, AZ85119 480-474-5494' Office Hours-Monday—Thursday 7:00amn-6:00pmn,Closed on Fridays From:Yvette McKinney«mckinney@apachejunctionaz0ov> Sent:Tuesday, December 26, 202] 6:U8PM To:Tina Gero|a«tina.0ero|a@sfmd.az.Qov>; Richard Mouney«richard.nnooney@sfnnd.az.guv>; Rudy Esquivias «resquivias@apachejunctionaz.0ov>;Adrian A|e0ria <aa|e0ria@apachejunctionao.Qov> Cc:Jennifer Pena <jpena@apachejunctionaz.gov>; Donna Scruggs<dscruggs@apachejunctionaz.gov>; Dana Martin «dmartin@apachejunctionaz.Qov> Subject:Taco Giro Liquor License Application Good Afternoon, The City Clerk's office has received the attached INP Interim Permit liquor license application. | do have a call into the Az DLLC inquiring on this Series Type. But | dn know this is for a new owner. Please conduct your safety,security,ADA compliance and other inspections and submit your department recommendations to me by noon on Wednesday,January 3, 2024, in order for this item to be on the January 16, 2024, City Council meeting. Thank you, Evie McKinney Ext5O61 1 City Of Apache Junction 300 E. Superstition Blvd. Apache Junction, AZ 85119 City Mall Hours of Operation 7AM - 6PM, Monday through Thursday, closed Fridays. This message and the information within is intended for the recipient. If you received this email in error, please notify the sender and then delete the email. Emails generated by council members or City staff pertaining to City business are public records and are preserved according to the City's records retention schedule.To ensure compliance with the open Meeting Law, members of the City Council should not forward email correspondence to other members of the Council. Members of the Council and other public bodies may reply to this message, but should not copy other members of the public body. 2 Dawn McCollum From: Rudy Esquivias Sent: Wednesday, December 27, 2023 5:51 PM To: Yvette McKinney;Tina Gerola; Richard Mooney;Adrian Alegria Cc: Jennifer Pena; Donna Scruggs; Dana Martin Subject: RE:Taco Giro Liquor License Application Attachments: Application - Redacted.pdf Evie: Development Services Planning has no zoning related conflicts with this request. The B-2 zone allows restaurants and bars outright. The restaurant/bar use has been in existence for many years and will, apparently, continue under new ownership. Planning recommends in favor of the liquor license. Development Services Director City of Apache Junction 300 E. Superstition Blvd. Apache Junction, AZ 85119 480-474-2645 zesquivias@apachejunctionaz .gc�r (Development Services Department office hours.: Monday through Thursday from 7:00am to 6:00pm, closed. Fridays and Holidays. ) From:Yvette McKinney<mckinney@apachejunctionaz.gov> Sent:Tuesday, December 26, 2023 6:08 PM To:Tina Gerola<tina.gerola@sfmd.az.gov>; Richard Mooney<richard.mooney@sfmd.az.gov>; Rudy Esquivias <resquivias@apachejunctionaz.gov>;Adrian Alegria <aalegria@apachejunctionaz.gov> Cc:Jennifer Pena <jpena@apachejunctionaz.gov>; Donna Scruggs<dscruggs@apachejunctionaz.gov>; Dana Martin <dmartin@apachejunctionaz.gov> Subject:Taco Giro Liquor License Application Good Afternoon, The City Clerk's office has received the attached INP Interim Permit liquor license application. I do have a call into the Az DLLC inquiring on this Series Type. But I do know this is for a new owner. Please conduct your safety,security,ADA compliance and other inspections and submit your department recommendations to me by noon on Wednesday,January 3, 2024, in order for this item to be on the January 16, 2024, City Council meeting. Thank you, Evie McKinney mckinne a ache`unctionaz. ov Ext 5061 i City Of Apache Junction 300 E. Superstition Blvd. Apache Junction, AZ 85119 City Mall Hours of Operation 7AM - 6PM, Monday through Thursday, closed Fridays. This message and the information within is intended for the recipient. If you received this email in error, please notify the sender and then delete the email. Emails generated by council members or City staff pertaining to City business are public records and are preserved according to the City's records retention schedule.To ensure compliance with the open Meeting Law, members of the City Council should not forward email correspondence to other members of the Council. Members of the Council and other public bodies may reply to this message, but should not copy other members of the public body. 2 Dawn McCollum From: Danny Saldana Sent: Tuesday,January 2, 2024 4:48 PM To: Yvette McKinney Subject: Re: Taco Giro Liquor License Application On 01/02/2024,The Apache Junction Police Department met with Taco Giro staff(Fernanda Garcia) located at 1520 W.Apache Trail.An onsite review of the premises was conducted.At this time, the Apache Junction Police Department does not have any concerns with issuing the license. Daniel Saldana Lieutenant-Support Services Apache Junction Police Department (480)474-2629 dsaldana@apacheiunctionaz.gov From:Yvette McKinney<mckinney@apachejunctionaz.gov> Sent:Tuesday, December 26, 2023 6:09 PM To: Danny Saldana<dsaldana@apachejunctionaz.gov> Subject:Taco Giro Liquor License Application Good Afternoon, The City Clerk's office has received the attached INP Interim Permit liquor license application. 1 do have a call into the Az DLLC inquiring on this Series Type. But I do know this is for a new owner. Please conduct your safety,security,ADA compliance and other inspections and submit your department recommendations to me by noon on Wednesday,January 2, 2024, in order for this item to be on the January 1.6, 2024, City Council meeting. Thank you, Evie McKinney mckinney@apacheiunctionaz.gov Ext 5061 City Of Apache Junction 300 E. Superstition Blvd, Apache Junction, AZ 85119 City Fall Hours of Operation 7Ai — 6P1v1, Monday through Thursday, closed Fridays. This message and the information within is intended for the recipient. If you received this email in error, please notify the sender and then delete the email. Emails generated by council members or City staff pertaining to City business are public records and are preserved according to the City's records retention schedule.To ensure compliance with the Open i Meeting Law, members of the City Council should not forward email correspondence to other members of the Council. Members of the Council and other public bodies may reply to this message, but should not copy other members of the public body. Dawn McCollum From: Tina Gerola Sent: Wednesday,January 3, 2024 11:28 AM To: Rudy Esquivias Cc: Yvette McKinney; Richard Mooney;Adrian Alegria;Jennifer Pena; Donna Scruggs; Dana Martin Subject: Re: [External] Taco Giro Liquor License Application Good morning.The SFMD recommends approval of this application.Thank you. Sent from my iPhone On Dec 28, 2023, at 4:56 PM, Rudy Esquivias<resquivias@apachejunctionaz.gov>wrote: Evie: Development Services Planning has no zoning related conflicts with this request. The B-2 zone allows restaurants and bars outright. The restaurant/bar use at this location has been in existence for many years and will, apparently, continue as such under new ownership. Planning recommends in favor of the liquor license. C11tg4.0E6?u[V[Cr9 Development Services Director City of Apache Junction 300 E. Superstition Blvd. Apache Junction, AZ 85119 480-474-2645 resquivias@apachajunctionaz .gov (Development Services Department office hours: Monday through Thursday from 7:00am to :00pm, closed Fridays and. Holidays. ) From:Yvette McKinney<mckinney@apachejunctionaz.gov> Sent:Thursday, December 28, 2023 1:02 PM To:Tina Gerola<tina.gerola@sfmd.az.gov>; Richard Mooney<richard.mooney@sfmd.az.gov>; Rudy Esquivias<resquivias@apachejunctionaz.gov>; Adrian Alegria<aalegria@apachejunctionaz.gov> Cc:Jennifer Pena <jpena@apachejunctionaz.gov>; Donna Scruggs<dscruggs@apachejunctionaz.gov>; Dana Martin<dmartin@apachejunctionaz.gov> Subject: RE:Taco Giro Liquor License Application Good Afternoon All, Attached is an updated application for Taco Giro. It was brought to my attention by the Dept of Liquor License and Control that information was missing on the first version they submitted to the Clerk's office. i Feel free to reach out to me with any questions. Thank you, Evie McKinney Deputy City Clerk (480)474'5061 <ima0eU01jp8x City Of Apache jUOctiOO 300FSuperstition Blvd. Building Apache Junction, AZ 85119 City Hall Hours of Operation 7AM - 6PM' Monday through Thursday, closed Fridays. This message and the information within is intended for the recipient. K you received this email|nerror, please notify the sender and then delete the email. Emoi|s generated by council members or City staff pertaining hz City business are public records and are preserved according tm the Cify's records retention schedule.To ensure compliance with the Open Meeting Law, members of the City Council should not forward email correspondence to other members of the Council. Members of the Council and other public bodies may reply to this message, but should not copy otherb of the b|i body. From:Yvette McKinney Sent:Tuesday, December 2G, 20236:O8PM To: Richard Mooney RudyEsquivios ; Adrian A|e8ria Cc:Jennifer Pena Donna5cruQ0s Dana Martin Subject:Taco Giro Liquor License Application Good Afternoon, The City Clerk's office has received the attached INP Interim Permit liquor license application. | dohave a call into the Az DLLC inquiring on this Series Type. But | do know this is for a new owner. Please conduct your safety,security,ADA compliance and other inspections and submit your department recommendations to me by noon on Wednesday,January 3, 2024, in order for this item to beon the]enVary16, 2U24, City Council meeting. Thank you, Evie McKinney Ext5061 «ima0eUO1jpQ> City Of Apache ]UnCfiOD 300 F. Superstition Blvd, Apache Junction, /\7 85119 City Mall Hours of Operation 7/\M - 6PM, Monday through Thursday, closed Fridays. 2 This message and the information within is intended for the recipient. If you received this email in error, please notify the sender and then delete the email. Emails generated by council members or City staff pertaining to City business are public records and are preserved according to the City's records retention schedule.To ensure compliance with the Open Meeting Law, members of the City Council should not forward email correspondence to other members of the Council. Members of the Council and other public bodies may reply to this message, but should not copy other members of the public body. City of Apache Junction, Arizona 300 E Superstition Boulevard Agenda Item Cover Sheet Apache Junction,AZ 85119 Agenda Item No. 12. File ID: 24-009 Sponsor:Jennifer Pena Agenda Date: 1/16/2024 Index: In Control: City Council Meeting Consideration of application for a Series 06 Bar Liquor License for SKIES located at 945 E Scenic Street, Apache Junction, AZ. The next step in the process is for the council to hold a public hearing on the application and make a recommendation of approval or denial to the Arizona Department of Liquor License and Control. City of Apache Junction,Arizona Page 1 Printed on 1/1112024 it City of Apache Junction , o Home of the Superstition Mountains January 16, 2024 MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCIL THROUGH: BRYANT POWELL, CITY MANAGER JENNIFER PENA, CITY CLERK FROM: EVIE MCKINNEY, DEPUTY CITY CLERK SUBJECT: APPLICATION FOR A SERIES 6 BAR LIQUOR LICENSE FOR SKIES An application for a Series 6 Bar Liquor License has been submitted by SKIES, 945 E. Scenic Street, Apache Junction, AZ, 85119. The Arizona Department of Liquor Licenses and Control received the application on December 20, 2023, and the Apache Junction City Clerk's Office received the application from them on the same day. The Notice of Public Hearing was posted at the premises on December 26, 2023, which allowed for the 20 day Notice as required by state law. The applicant was notified by first class mail and e-mail of the public hearing date and was encouraged to attend to address any questions council may have. Correspondence related to inspections of the premises for safety and code compliant matters have been received from the Apache Junction Police Department, Building and Safety Division, Planning and Zoning Department, and the Superstition Fire and Medical District. All four entities find compliance with the inspection requirements and recommend approval. Their responses are attached in Legistar for your review. The city council may now make a recommendation of approval or denial to the Arizona State Liquor Licenses and Control on this application. This recommendation must take place within sixty (60) days of the filing of the application. S:City Clerk/Liquor Licenses/Applications/SKIES/Memo To Council 300 E. Superstition Boulevard -Apache Junction,AZ 85119 - Ph: (480)474-5092 www.apachejunctionaz.gov State of Arizona Department of Liquor Licenses and Control Created 1 / Local Goveming Body Number: 06 1012 e: 006 BAR Name: SKIES State: Pending Issue ate; Expiration Daw 8/3112024 Original Issue ate: 10/02119 4 Location: 945 E SCENIC STREET APACHE JUNCTION,AZ 85119 USA Mailing Address: PO BOX 2502 CHANDLER,AZ 85244 USA Phone: 14877-81I Alt,Phone; 4 i1 (1- C75 Email: L t ORLICE S ,AZL<IC,C Mixed Cocktails To Go Privilege Leased to License 120797 Currently,this license has pending applications. Name: AGENT AMY S NATIONS Gender: Female Correspondence Address: PO, BOX 2502 CHANDLER,AZ 55244 USA Rhone. 4 1I 730-2fi75 Alt,Phonex Email: LI UO ICE E LIC,CO Name:F OWNER FM SKIES LLC Contact e: AMY S NATIONS Type: LIMITED LIABILITY COMPANY AZ CC File Number. 23613233 State of Incorporation: Incorporation Bate: Correspondence Address: PC BOX 2502 CHANDLER,AZ 85244 USA Phone: 80 73t1- fr y Alt.Rhone: Entail: LIQUORLICENSE@AZLIC.COM Page I of 3 Officers 1 Stockholders Name: Title; Flo Interest: MICHAEL DAVID HINIKER Member50,00 PATRICK _IC AEL TRAYNOR Member50.00 PM SKIES LLC - Member Name: MICHAEL DAVID HINIKER Gender. Male Correspondence Address: PO BOX 250 CHANDLER,AZ 85244 USA Phone; ( 12)845-2510 Alt;Phone: Email: MDHINIKER@GMAIL.COM PM SKIES LLC-Member Name: PATRICK MICHAEL TRAYNOR Gender: Male Correspondence Address: PO BOX2502 CHANDLER, 85244 USA Phone, 715)222- 143 Alt.Phone. Email: PATRICK@SKYCOAT.COM Application Number., 270346 Application Type: Owner Transfer Created ate, 12/05/2023 006 Bar 1) Are you applying for an Interims Permit( )? Yes A Document of type INTERIM P ( )NOTARY PAGE is required. 4) Does the Business location address have a street address for a City or Town but is actually in the boundaries ofanother City,Town or Tribal e e tion7 0 Did the Premises phone number change? No 1 ) Provide name,address,and distance of nearest school.(If less than one(1)mile note footage) Apache Trail High School 45 E.Apache Trail , Apache Junction,Arizona 85120 Page 2 of 3 11) Are you one of the foibwine, Please indicate below. Property Tenant Sub-tenant Property Owner Property Purchaser Property ement Company Property Owner 12) Is there a penalty if lease is not fulfilled? 0 13) What is the total money borrowed for the business not including the lease? Please list lenders/people owed money for the business. 14) Is there a drive through window on the premises? 0 15); If there is a patio please indicate contiguous or non-contiguous within 30 tea Contiguous 6) Is your licensed premises of closed due to construction,renovation or redesip or rebuild? No 1 ) Total Price paid for Series 6 Bar,Series?Beer&Wine Bar or Series 9 Liquor Store(license only) $35,000.00 F_ DOCUMENTS DOCUMENT TYPE PILE NAME UPLOADED DATE BILL OF SALE 06110012 Bill of Sale to PM 12/05/2 23 Investments.prif INTERIMPERMIT P)NOTARY 06110012IP,pdf 12/05/7023 PAGE MISCELLANEOUS 06110012Section 6 Signodpdf 12/05/2023 QUESTIONNAIRE Patrick Traynor Questionnaire.pdf 12//05/2023 QUESTIONNAIRE Michael Hiniker Questionnaire.pdf 12./05/2 23 QUESTIONNAIRE 06110012 A.Nations Quotionnairepdf 12/0 202 MISCELLANEOUS &Nations Signed Attachment.pdf 12/05/7-023 06110012 Bill of Sale to PM 12/20/2023 Investments.pdf 06110012 Skies Diagrampdf 12/20/2 23 Page 3 of 3 CreatedState of Arizona Department of Liquor Licenses and Control 15:40 PM Local Goveming Body Report LICENSE Number: INP 110026333 PERMIT Name: SKIES State; Active Issue ate: 12/20/2 23 ExpirationDate: 04/0312024 Original Issue Date: 12/20/2023 Location: 45 E SCENIC STREET APACHE JUNCTION,AZ 8511 USA Mailing Address. PO BOX 2502 CHANDLER,AZ 85244 USA Phone: 4 0)87'7-S 10l Alt.Phone: 45 73I1-2 75 Email-, LI UO LICENSE LI . } Name: AMY S NATIONS Gender: Female Correspondence Address: PO BOX 2502 CHANDLER,AZ 85244 USA Phone-, 480 730-2 7 Alt:Phone: Email: LIQUORLICENSE@AZLIC.COM OWNER Name: PM SKIES LLB Contact 'e: AMY S,NATIONS Type: LIMITED IT LIABILITY CI PA AZ CC Pile umber 23613233 State HofIncorporation: Incorporation Date: , Correspondence Address: FCC BOX 2502 CHANDLER,AZ 5544 USA Phone: 480 730-2 7 Alt:Phone. Email: LI UOR:LI I S ( ZLI . I Officers l Stockholders Page I of 2 Name; Title: %Interest: MI HAEL DAVID HINIKER Member 50.0 PATRICK MICHAEL TRAYNOR Membertl,00 PM SKIES LLC - Member Gender: Male Correspondence Address; PO BOX250 CHANDLER,AZ 85244 US Phone: 5 2 -251tl Alt.Phone: Entail. DHI IKER@GMAIL; B PM SKIES LLC- Member Gender: Mate Correspondence Address: PO BOX 2502 CHANDLER,AZ 85244 US Phone: 215 222-914 Alt.Phone, Email: PATRICK@SKYCOAT.COM APPLICATION INFORMATION Application Number: 22 355 Application Type: New Application Created Date: 1 / 5/2023 QUESTIONS & ANSWERS INP Interim It 1 utter License Nurnbcr currently at location 2 s the license currently in ease? 3 111 you please submit section 5,page 6,of the license application when you reach the upload page? Page 2 of 2 FOR OLLC USE ONLY If e Arizona e liquor Licenses tr l Raw Washington to Floor o pr Phoenix,AZ $5007-2934 _ . www.azllquor.govExp to Fee: $100. interim Permit INP)Notary Page � ..... r approval of an Interimit: There must be a valid license of the some series issued to the current location you are applying for.OR Hotel/Motel license is being replaced ith a restaurant license pursuant to .R,S. - , 1 t. Enter lic ns number curr ntly at the location, - ti Z is the license currently in arse? G3 Yes 0 No It no,how long has it been out of use? NOTARY I(Print Full rr rn ) Nations - hereby declare that I carry the Individual Owner,Agent, nt, or Controlling Perso the stated lice I tlon, Signature: State o ... .,.. County of The foregoing try tray ^s 1 was � sal �bofore t t My Commission Expires on. Clay of .. �, ay _r monk Yew Signature of Notary t/212020 pfarg ° of l Individuals requiOng ADA accommodations please calI f6021542-2999 x xr Flp tow Asc&* Dawn McCollum From: AdhenAlegha Sent: Thursday, December 28, 20Z33:32PK4 To: Yvette McKinney Subject; RE: SKIES Liquor License Application Evie. I conducted a safety inspection today and found no mayor issues, I recommend the approval of the Series. 006 Bar Liquor License. Thonkyou' Adrian ADeg ~a Building and Safety Manager / Building Official Development Services / Building Safety and Inspections Division City uf Apache Junction 300 E. SuperstihanBbd. Apache Junction, AZ 85119 400-474-5494' Office Hours-Monday—Thunaday 7:0Qamn-6:00pmm,Closed onFridays From:Yvette McKinney«mckinney@apachejunctionaz0ov> Sent:Tuesday, December 26, 202] G:47PM To:Tina Gero|a«tina.0ero|a@sfmd.az.Qov>; Richard Mouney«richard.nnooney@sfnnd.az.guv>; Rudy Esquivias «resquivias@apachejunctionaz.0ov>;Adrian A|e0ria <aa|e0ria@apachejunctionao.Qov> Cc:Jennifer Pena <jpena@apachejunctionaz.gov>; Donna Scruggs<dscruggs@apachejunctionaz.gov>; Dana Martin «dmartin@apachejunctionaz.Qov> Subject:SKIES Liquor License Application Good Afternoon, The City Clerk's office has received the attached Series 006 Bar liquor license application. Please conduct your safety,security,ADA compliance and other inspections and submit your department recommendations to me by noon on Wednesday,January 3, 2024, in order for this item to be on the January 16, 2024, City Council meeting. Please note:this isa license transfer. However, I confirmed with the Az Liquor License and Control that the local governing body still has to go through the process of a Public Hearing, with all inspections approved. Thank you, Evie McKinney Ext5O61 1 City Of Apache Junction 300 E. Superstition Blvd. Apache Junction, AZ 85119 City Mall Hours of Operation 7AM - 6PM, Monday through Thursday, closed Fridays. This message and the information within is intended for the recipient. If you received this email in error, please notify the sender and then delete the email. Emails generated by council members or City staff pertaining to City business are public records and are preserved according to the City's records retention schedule.To ensure compliance with the open Meeting Law, members of the City Council should not forward email correspondence to other members of the Council. Members of the Council and other public bodies may reply to this message, but should not copy other members of the public body. 2 Dawn McCollum From: Rudy Esquivias Sent: Thursday, December 28, 2023 3:25 PM To: Yvette McKinney;Tina Gerola; Richard Mooney;Adrian Alegria Cc: Jennifer Pena; Donna Scruggs; Dana Martin Subject: RE: SKIES Liquor License Application Evie: The property is lawful non-conforming in that it has a long-established restaurant and bar in what is actually a multi- family residential zone. Interior repairs were recently made to the building after it suffered a fire some months ago. The new owners have worked with staff to make proper repairs and preserve the non-conforming rights. Staff recommends approval of this liquor license. c&4 s?uivia.6 Development Services Director City of Apache Junction 300 E. Superstition Blvd. Apache Junction, AZ 85119 480-474-2645 resquivias6apachejunctionaz .gov (Development Services Department office hours: Monday through Thursday from 7:00ar to 6:00pm, closed Fridays and Holidays. ) From:Yvette McKinney<mckinney@apachejunctionaz.gov> Sent:Tuesday, December 26, 2023 5:47 PM To:Tina Gerola<tina.gerola@sfmd.az.gov>; Richard Mooney<richard.mooney@sfmd.az.gov>; Rudy Esquivias <resquivias@apachejunctionaz.gov>;Adrian Alegria <aalegria@apachejunctionaz.gov> Cc:Jennifer Pena <jpena@apachejunctionaz.gov>; Donna Scruggs<dscruggs@apachejunctionaz.gov>; Dana Martin <dmartin@apachejunctionaz.gov> Subject:SKIES Liquor License Application Good Afternoon, The City Clerk's office has received the attached Series 006 Bar liquor license application. Please conduct your safety,security,ADA compliance and other inspections and submit your department recommendations to me by noon on Wednesday,January 3, 2024, in order for this item to be on the January:1.6, 2024, City Council meeting. Please note:this is a license transfer. However, I confirmed with the Az Liquor License and Control that the local governing body still has to go through the process of a Public Hearing,with all inspections approved. Thank you, Evie McKinney mckinney@apacheiunctionaz.gov i Ext 5061 City Of Apache Junction 300 E. Superstition Blvd, Apache Junction, AZ 85119 City Fall Hours of Operation 7AM - 6P t„ Monday through Thursday, closed Fridays, This message and the information within is intended for the recipient. If you received this email in error, please notify the sender and then delete the email. Emails generated by council members or City staff pertaining to City business are public records and are preserved according to the City's records retention schedule.To ensure compliance with the Open Meeting Law, members of the City Council should not forward email correspondence to other members of the Council. Members of the Council and other public bodies may reply to this message, but should not copy other members of the public body. 2 Dawn McCollum From: Danny Saldana Sent: Tuesday,January 2, 2024 8:20 AM To: Yvette McKinney Subject: Re: SKIES Liquor License Application The Apache Junction Police Department has no concerns with the issuance of the series 006 Bar Liquor license application. Daniel Saldana Lieutenant-Support Services Apache Junction Police Department (480)474-2629 dsa Ida na a ache'unctionaz. ov From:Yvette McKinney<mckinney@apachejunctionaz.gov> Sent:Tuesday, December 26, 2023 5:51 PM To: Danny Saldana<dsaldana@apachejunctionaz.gov> Subject:SKIES Liquor License Application Good Afternoon, The City Clerk's office has received the attached Series 006 Bar liquor license application. Please conduct your safety,security,ADA compliance and other inspections and submit your department recommendations to me by noon on Wednesday,January 2, 2024, in order for this item to be on the January 16, 2024, City Council meeting. Please note:this is a license transfer. However, I confirmed with the Az Liquor License and Control that the local governing body still has to go through the process of a Public Hearing,with all inspections approved. Thank you, Evie McKinney mckinne a ache'unctionaz, ov Ext 5061 n City Of Apache Junction 300 E. Superstition Blvd, Apache Junction, AZ 85119 City Hall Hours of Operation 7AM - 6PM, Monday through T ursdoy, closed Fridays. i This message and the information within is intended for the recipient. If you received this email in error, please notify the sender and then delete the email. Emails generated by council members or City staff pertaining to City business are public records and are preserved according to the City's records retention schedule.To ensure compliance with the Open Meeting Law, members of the City Council should not forward email correspondence to other members of the Council. Members of the Council and other public bodies may reply to this message, but should not copy other members of the public body. Dawn McCollum From: Tina Gerola <tina.gerola@sfmd.az.gov> Sent: Tuesday,January 2, 2024 10:08 AM To: Rudy Esquivias;Yvette McKinney; Richard Mooney;Adrian Alegria Cc: Jennifer Pena; Donna Scruggs; Dana Martin Subject: RE: [External] SKIES Liquor License Application Good morning and Happy New Year. The SFMD recommends approval of this liquor license application. Thank you. Tina a la I Deputy Fire Marshal Superstition Fite & Medical District Mice 1 (480) 982-4440 ext. 104 Mobile � (480) 41.6-9775 iebsite sfrraci.az. ov From: Rudy Esquivias<resquivias@apachejunctionaz.gov> Sent:Thursday, December 28, 2023 3:25 PM To:Yvette McKinney<mckinney@apachejunctionaz.gov>;Tina Gerola<tina.gerola@sfmd.az.gov>; Richard Mooney <richa rd.moo ney@sfmd.az.gov>;Adrian Alegria<aalegria@apachejunctionaz.gov> Cc:Jennifer Pena <jpena@apachejunctionaz.gov>; Donna Scruggs<dscruggs@apachejunctionaz.gov>; Dana Martin <dmartin@apachejunctionaz.gov> Subject: RE:SKIES Liquor License Application Evie: The property is lawful non-conforming in that it has a long-established restaurant and bar in what is actually a multi- family residential zone. Interior repairs were recently made to the building after it suffered a fire some months ago. The new owners have worked with staff to make proper repairs and preserve the non-conforming rights. Staff recommends approval of this liquor license. C11tg4.jE4?uivia_6 Development Services Director City of Apache Junction 300 E. Superstition Blvd. Apache Junction, AZ 85119 480-474-2645 resqui-vias@apacl�.eji-iiictionaz .gov (Development Services Department office hours: Monday through Thursday from 7:00am to 6:00p , closed Fridays andHolidays. ) i From:Yvette McKinney<mckinney�agacheiunctionaz. ov> Sent:Tuesday, December 26, 2023 5:47 PM To:Tina Gerola<tina. erola sfmd.az.gov>; Richard Mooney<richard.rnooney sfmd.az. ov>; Rudy Esquivias <resguiviasC apache9unctiona , ov>; Adrian Alegria <aaleEria afaachejunctionaz.g_ov> Cc:Jennifer Pena <pena @a achejunctionaz.g_ov>; Donna Scruggs<dscru s apacheiunctionaz..gov>; Dana Martin <dmartin( a ache'unctionaz.gov> Subject:SKIES Liquor License Application Good Afternoon, The City Clerk's office has received the attached Series 006 Bar liquor license application. Please conduct your safety,security,ADA compliance and other inspections and submit your department recommendations to me by noon on Wednesday,January 1, 2024, in order for this item to be on the January 15, 2024, City Council meeting. Please note:this is a license transfer. However, I confirmed with the Az Liquor License and Control that the local governing body still has to go through the process of a Public Hearing,with all inspections approved. Thank you, Evie McKinney mckinney(a)asachejunctionaz.gov Ext 5061 City Of Apache Junction 300 E. Superstition Blvd, Apache Junction, AZ 85119 City ball Hours of Operaflon yAi -- 6PM, Monday through Thursday, Closed Fridays. This message and the information within is intended for the recipient. If you received this email in error, please notify the sender and then delete the email. Emails generated by council members or City staff pertaining to City business are public records and are preserved according to the City's records retention schedule.To ensure compliance with the Open Meeting Law, members of the City Council should not forward email correspondence to other members of the Council. Members of the Council and other public bodies may reply to this message, but should not copy other members of the public body. 2 City of Apache Junction, Arizona 300 E Superstition Boulevard Agenda Item Cover Sheet Apache Junction,AZ 85119 Agenda Item No. 13. File ID: 23-711 Sponsor: Kelsey Schattnik Agenda Date: 1/16/2024 Index: In Control: City Council Meeting Presentation and Discussion on Urban Night Sky Place Application Status. City of Apache Junction,Arizona Page 1 Printed on 1/1112024 City ofApache Junction Development Services Department Date: January 3, 2024 To: Honorable Mayor and City Council Members Through: Bryant Powell, City Manager Rudy Esquivias, Development Services Director From: Kelsey Schattnik, Senior Planner Subject: January 16, 2024, City Council Old Business Item: Urban Night Sky Place ("UNSP") Status Update Background In September 2022, Staff made the decision to pursue an Urban Night Sky Place designation for the City Hall Campus . The campus includes City Hall, the Library, Multi-General Center (& associated parks) , and the Police Department. Staff submitted an Urban Night Sky Place application to Dark Sky for review in May 2023 and received feedback from Dark Sky in June 2023 . We were informed that at least 670 of outdoor, onsite lighting must be retrofitted before an application is considered complete. With that knowledge, Staff have worked with TRANE Technologies (vendor) over the past few months to obtain a budget for retrofitting all outdoor, City Hall Campus lighting. Current Status We received a budget from TRANE in October 2023 for an approximate project total of $260, 000 . Once we received this budget, Staff began looking into grant funding for the project. Two (2) primary grants were identified for the project. The first is the Energy Efficiency and Conservation Block Grant (EECBG) , which can be used to fund general energy efficiency projects . The second is the Energy Efficiency and Conservation Block Grant (EECBG) Program = Arizona Department of Housing (ADOH) : Community Development Block Grant - Regional Account (CDBG-RA) , which can be used to fund projects at locations designed for public use. Due to the timing, use and money allocated by each grant, Staff has decided to split the project into two (2) phases . The locations, budget, and timing of each phase is outlined below: Dark Sky - Urban Night Sky Place Application City Council - January 16, 2024 Phase 1 : • Location: City Hall and Police Department • Estimated Cost: $102, 114 . 07 • Items Included: All outdoor lighting including the parking lots, walkways, sconces, etc. , as well as controls for the PD walkway, sconce lights etc. • Funding Source - U.S. Department of Energy (DOE) : • Energy Efficiency and Conservation Block Grant (EECBG) Program = $76, 310 0 Liz Langenbach, Parks & Recreation Director, is looking into other sources to make up the difference . • We anticipate EECBG funding to be available in Spring 2024 . • Anticipated Completion of Phase 1 : Spring 2024 • TRANE to assist with submitting SRP rebates . Phase 2: • Location: Library, MGC and Park • Estimated Cost: TBD • Funding Source - U.S. Department of Energy (DOE) : Energy Efficiency and Conservation Block Grant (EECBG) Program Arizona Department of Housing (ADOH) : Community Development Block Grant - Regional Account (CDBG-RA) approximately $130, 000 • We anticipate funding being available in Fall 2024 . • Anticipated Completion of Phase 2 : Spring 2025 • TRANE to assist with submitting SRP rebates . While these updates will allow City Hall Campus to achieve Urban Night Sky Place status, it will also increase energy efficiency onsite and provide essential updates for the maintenance department to better control campus lighting. Dark Sky - Urban Night Sky Place Application City Council - January 16, 2024 City of Apache Junction, Arizona 300 E Superstition Boulevard Agenda Item Cover Sheet Apache Junction,AZ 85119 Agenda Item No. 14. File ID: 24-007 Sponsor:Jennifer Pena Agenda Date: 1/16/2024 Index: In Control: City Council Meeting Presentation, discussion, and consideration of approval of Resolution No. 24-01, an intergovernmental agreement with Pinal County for election services for the August primary election and, if necessary, the November general election. This proposed intergovernmental agreement with Pinal County is necessary in order to conduct the August 2024 city primary and November general elections. Through the intergovernmental agreement, we will obtain critical election and voter-related services to include sample and final ballots, ballot tabulation, precinct registers, early voting, and preparation and distribution of ballots. City of Apache Junction,Arizona Page 1 Printed on 1/1112024 p,CH t3 `111►''Z P/ZOXA JANUARY 2, 2024 MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS THROUGH: BRYANT POWELL, CITY MANAGER FROM: JENNIFER PENA, CITY CLERK SUBJECT: Intergovernmental Agreement for provisions of services with Pinal County Elections and Recorders Office for elections and voter registration services We have received the Election Services Intergovernmental Agreement from Pinal County for the primary election on August 6, 2024, and the general if needed, on November 5, 2024. We are required to have the approved intergovernmental agreement with the county no later than 120 days before the election so that we both meet all of our legal requirements. The city's election cycle is concurrent with the state's consolidated election cycle which provides a decrease in the cost of election services from the previous spring election cycle which the city last conducted in 2016. Currently, Pinal County set its fee at$.75 per voter. In 2022 the City of Apache Junction had approximately 25,181 registered voters and most recently the city has over 26,000 registered voters. Cost is based on the number of registered voters and per election. These amounts reflect only Pinal County election charges. They do not include election- related charges for translation services, legal advertisements, mailing or charges from Maricopa County. RESOLUTION NO. 24-01 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, PROVIDING NOTICE OF THE PRIMARY AND GENERAL ELECTIONS TO BE HELD ON AUGUST 6, 2024, AND NOVEMBER 5, 2024, RESPECTIVELY; DESIGNATING THE PURPOSE OF THE ELECTION AND THE DEADLINE FOR VOTER REGISTRATION; DESIGNATING THE PLACE AND DATE FOR CANDIDATES TO FILE NOMINATION PAPERS; AND AUTHORIZING THE CITY CLERK TO ENTER INTO ANY AGREEMENTS NECESSARY TO PROVIDE SERVICES FOR SUCH ELECTIONS . WHEREAS, the holding of Primary and General Elections is enabled by law and prescribed by the City of Apache Junction, and WHEREAS, the current term of the mayor and three councilmembers will expire in January 2025; and WHEREAS, the next mayoral term expires in January 2027 and three councilmembers terms will expire January 2029 . NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apache Junction, Arizona, as follows : Section 1 . That August 6, 2024, has been set as the time for holding the Primary Election in the City of Apache Junction for the purpose of electing the mayor and three councilmembers . Any candidate for the office of mayor and the office of councilmember may be declared elected at the Primary Election if he/she receives a majority of the votes cast . If at the Primary Election there are any offices to which no candidate was declared elected, then a runoff (General) election will be held on November 5, 2024 . Section 2 . The last day to register to vote is July 8, 2024 to be eligible to vote in the Primary Election; and October 7, 2024 to be eligible to vote in the General Election. Section 3 . That candidates seeking municipal office may obtain nomination materials by contacting the Apache Junction City Clerk, 300 E. Superstition Boulevard, Apache Junction, Arizona. Candidates may file nomination materials at the Apache Junction City Clerk' s office beginning March 9, 2024, but no later than 5 : 00 p.m. on April 8, 2024 . RESOLUTION NO. 24-01 PAGE 1 OF 2 Section 4 . That the city clerk is authorized to enter into any agreements with the Maricopa and Pinal County Elections Departments and any necessary vendors to provide election services for the August 6, 2024, Primary Election and November 5, 2024, General Election. SIGNED AND ATTESTED TO THIS DAY OF 2024 . APPROVED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, THIS DAY OF 2024 . WALTER "CHIP" WILSON Mayor ATTEST: JENNIFER PEIRA City Clerk APPROVED AS TO FORM: RICHARD J. STERN City Attorney RESOLUTION NO. 24-01 PAGE 2 OF 2 City of Apache Junction, Arizona 300 E Superstition Boulevard Agenda Item Cover Sheet Apache Junction,AZ 85119 Agenda Item No. 15. File ID: 24-021 Sponsor: Nicholas Leftwich Agenda Date: 1/16/2024 Index: In Control: City Council Meeting Presentation, discussion, and update of the direction to staff given on December 5, 2023 to review the Apache Junction City Code, Volume 11, Zoning Ordinance, § 1-16-12 Conditional Use Permits, Administrative Use Permits and Building Permits, Subsection (D)"Conditional Use Permits"and provide options to address possible changes to the Apache Junction Planning and Zoning Commission's approval authority for conditional use permits. City of Apache Junction,Arizona Page 1 Printed on 1/1112024 City ofApache Junction Development Services Department CITY COUNCIL STAFF MEMO Date: January 16, 2024 To: Honorable Mayor and City Council Members Through: Bryant Powell, City Manager Rudy Esquivias, Development Services Director Sidney Urias, Planning Manager From: Nick Leftwich, Planner Subject: Report regarding the Dec. 5, 2023 direction to staff regarding the Apache Junction City Code, Volume II, Zoning Ordinance § 1-16-12 (D) , relating to Apache Junction Planning and Zoning Commission' s approval authority for conditional use permits Background On December 5, 2023, the City Council held a discussion regarding the regulations of the Apache Junction City Code, Volume II, Zoning Ordinance § 1-16-12 Conditional Use Permits, Administrative Use Permits and Building Permits (D) Conditional Use Permits, in which the Council issued a direction to staff to look into the ordinance language and return at a future meeting with potential text amendment options that address the Council' s concerns regarding the authority on land use decisions given to the Planning and Zoning Commission. Planning Staff has reviewed the matter and provides the following options, and seeks further direction to staff to initiate a Zoning Ordinance text amendment: -Option 1 : A proposed amendment of Article 1-5 : Zoning Bulk and Use Regulations land use tables which currently determine which uses are permitted by right in each zoning district and which uses require Conditional Use Permit (CUP) approval . This amendment would modify the existing land use tables to change what kinds of uses are approvable by CUP and Planning and Zoning Commission oversight, so that more impactful, sensitive land use changes are subject to City Council approval . -Option 2: A proposed amendment of the Article 1-16 : Administration, § 1-16-12 Conditional Use Permits, Administrative Use Permits and Building Permits, (D) Conditional 1 January 16,2024 City Council Staff Memo City ofApache Junction Development Services Department Use Permits regulations that would require City Council approval for CUPS . Staff respectfully recommends Option 1, as we believe there are uses within the Article 1-5 : Zoning Bulk and Use Regulations land use tables that do not fit the standard criteria of conditional uses, such as multi-family residential development in commercial zoning districts, and by modifying the table these uses can be aligned to different zoning designations so that, for example, if a commercial property were to be considered for multi-family residential development it would need to receive rezoning approval through the city council . This approach also maintains the standard usage of CUPS for lesser items like minor landscaping or sign code deviations, without requiring all CUPS to go through additional public hearings at with the City Council . LIA J, Prepared by Nicholas Leftwich Planner Attachments : -§ 1-16-12 Conditional Use Permits, Administrative Use Permits and Building Permits 2 January 16,2024 City Council Staff Memo § 1-1642 CONDITIONAL USE PERMITS,ADMINISTRATIVE USE PERMITS AND BUILDING PERMITS. (A) Authorization and applicability. It shall be unlawful to erect, construct, reconstruct, alter or change the structure, land and/or use of any property within the city without first obtaining the required building permit, administrative use permit, and/or conditional use permit from the Development Services Department. (B) Building permits. The City of Apache Junction Building Official and the city's adopted building codes establish the requirements and procedures for building permits. (C) Administrative use permits.An Administrative Use Permit("AUP") may be approved by the Zoning Administrator following review of the application and a finding that the use and/or structure complies with specific standards specified for such use and/or structure in the Zoning Code. Uses and/or structures requiring approval of an AUP, along with permit approval criteria, are identified in Tables 5-1 and 5-3 (see Vol. ||. §§ 1-5'1 and 1-5'3). (D) Conditional use permits. Conditional uses are those uses that are generally compatible with the land uses permitted by right in a zoning diotriot, but which require individual Planning and Zoning Commission review and Conditional Use Permit ("CUP")approval of their location, design, operation and configuration along with the imposition of conditions in order to ensure the appropriateness of the use at a particular location. Uses requiring a CUP are identified in Tables 5-1 and 5-3 (see Vol. ||. §§ 1'5-1 and1-5-3). The CUP application and process requirements are aofollows: (1) CUP application.An application for a CUP shall be filed with the Development Services Department inaccordance with the"City of Apache Junction Conditional Use Permit Application Checklist"available at the Development Services Department. (2) CUP public hearing and notice.The Commission shall hold a public hearing on any proposed CUP or CUP amendment, and provide the following notice. The failure of any person or entity to receive notice shall not constitute grounds for any court to invalidate the actions of the Commission or Council. (a) Newspaper publication. Notice of the time, date and place of the hearing, including a general description of the matter to be considered and a general description of the area affected, shall be published in a newspaper of general circulation that is published or circulated in the community. The publication notice shall be at least 15 calendar days before the hearing, and shall be published ou required byA.R.S. §A-462.U4. enamended. (b) Property posting.The notice of public hearing shall be posted by the applicant in accordance with the instructions provided in the application form. (o) Mailing notice. The city shall notice by first class mail each real property owner, as shown on the last assessment nf the property, within 30O feet of the property subject bo the CUP proposal. (3) Findings.A CUP may be granted upon a finding by the Commission that the use covered by the permit,the manner of its conduct, and any structure involved will not be detrimental to persons residing or working in the area, to adjacent property, to the neighborhood, or to the public welfare in general. The burden of proof for satisfying the aforementioned requirements shall rest with the applicant. In arriving at the above determination, the Commission shall consider but not be limited to the following factors: (a) Adequacy of roadways, off-street parking, public facilities and services to accommodate the proposed use; (b) Negative impacts arising from the emission of odor, dust, gas, noise, lighting, vibration, smoke, heat or glare; (o) Contribution to the deterioration of the neighborhood or the negative impact on neighborhood property values; (d) Compatibility with surrounding ueoa and structures; (e) Conformance with the General Plan and city policies; (f) Screening and buffering of uses; and (g) Unique nature of the property, use and/or development's physical characteristics. (4) CUP modification of dimensional zoning standards.When a proposed development exhibits unique characteristics related to land, topography, architectural style, scale, historical interest or other distinguishing feature that necessitates a measure of regulatory relief, CUP modification of certain dimensional zoning standards may be approved by the Commission in accordance with the findings described above in Vol. 11, § 1-1 6-12(D)(3). The following dimensional zoning standards may bo subject to this type ofmodification: (a) Accessory dwelling units.Accessory dwelling unit size and height standards required inVol. 11, § 1-6-19 of this Chapter may be modified. (b) Accessory structures.Accessory structure size, height, design and setback standards required inVol. 11, § 1-6-5 may bemodified. (o) Landscaping. Landscaping oize, type. amount and location standards required inVo|. ||. Article 1-8 may be modified. (d) Signs.Sign size, type, amount and location standards required inVol. 11,Article 1-11 may bomodified. (5) Expiration. CUPs granted by the Commission shall be void if the use is not commenced within 12 months of the approval date or within the time stipulated by the Commission. (6) Revocation. An approved CUP may be revoked by the Commission following public hearing and a finding that there has been material noncompliance with any condition prescribed in the permit and/or the use generates a demonstrated public safety, health or welfare concern. (7) Appeal and City Council review.The approval or denial of a CUP by the Commission shall be final unless,within 20 calendar days from the date of the Commission's decision, the applicant or any persons aggrieved by the decision appeals the decision to the Council. The appeal shall be in writing,filed with the Development Services Department, and shall indicate how the Commission was in error. The appeal shall be accompanied by a fee equal to 50% of the original filing fee. The appeal shall require a Council public hearing and notification provided in the same manner as required for the Planning and Zoning Commission hearing. The Council, at its public hearing, shall uphold, modify or overrule the decision of the Commission. The decision of the Council shall be final. (Ord. 1402, passed 5-6-2014) CITY COUNCIL MEETING ROLL CALL Date: I — l(o -ac( Work Study Regular Special S: E: S: .'O/ E:gr-37 S:30 E: � CITY COUNCIL: Present Ab/excu Present Ab/excu Present Ab/excu MAYOR WILSON f VICE MAYOR SCHROEDER l� COUNCILMEMBER CROSS V L/ COUNCILMEMBER HECK ✓ ✓ COUNCILMEMBER JOHNSON COUNCILMEMBER NESSER V COUNCILMEMBER SOLLER TOTAL CITY STAFF: Present Ab/excu Present Ab/excu Present Ab/excu City Manager Bryant Powell V' Assistant City Manager Matt Busby V,- City Clerk Jennifer Pena f �/ City Attorney Joel Stern Information Technology Director Doug Wirthgen Public Information Officer Al Bravo Public Safety Director Michael Pooley Dev Services Director Rudy Esquivias PW Director Ted Wolff Parks& Rec Director Liz Langenbach ED Director Patrick Ainsworth Library Director Pam Harrison Finance Director Leslie DeReche HR Director Anna McCray Water District Director Mike Loggins Municipal Judge A. Doug LaSota OTHERS: Deputy City Clerk Evie McKinney Int.Planning Manager Sidney Urias Building&Safety Mngr Adrian Alegria Senior Planner Planner Kelsey Schattnik Associate Planner Nick Leftwich PW Project Engineer Raquel Schatz City Engineer Emile Schmid S:\Templates& Farms\Roll Call -City Council-Attendance.docx City Council VOTE - ROLL CALL ITEM # ! -I MEETING OF 16, 0ozi4 MOTION BY: �%6' �'� SECONDED BY: �1Ur NOTES: Cms nil C2./-oo a ay-o v Og 0.9- 3 YES NO ABSTAINED CITY COUNCIL COUNCILMEMBER SOLLER VICE MAYOR SCHROEDER COUNCILMEMBER NESSER COUNCILMEMBER CROSS COUNCILMEMBER HECK 1� COUNCILMEMBER JOHNSON MAYOR WILSON TOTAL UNANIMOUS IN FAVOR OPPOSED ABSTAINED TOTAL Vote sheet 1 S:/5—Templates&Forms/Vote Call—City Council City Council VOTE - ROLL CALL ITEM # �,,2 1A MEETING OF q MOTION BY: r SECONDED BY: SO l e� NOTES: i P41 nP iZ z1c Ai YES NO ' ABSTAINED CITY COUNCIL: COUNCILMEMBER NESSER COUNCILMEMBER JOHNSON ✓ COUNCILMEMBER CROSS V COUNCILMEMBER HECK COUNCILMEMBER SOLLER V VICE MAYOR SCHROE DER V MAYOR WILSON V TOTAL UNANIMOUS IN FAVOR OPPOSED ABSTAINED TOTAL 7 C' Vote sheet 2 5:/5—Templates&Forms/Vote Call—City Council City Council VOTE - ROLL CALL ITEM # �-oo / MEETING OF k_- 0 ZuZ`'I MOTION BY: SECONDED BY: NOTES: YES NO ABSTAINED CITY COUNCIL: COUNCILMEMBER SOLLER 1� COUNCILMEMBER NESSER COUNCILMEMBER CROSS COUNCILMEMBER JOHNSON VICE MAYOR SCHROEDER t� COUNCILMEMBER HECK MAYOR WILSON TOTAL UNANIMOUS IN FAVOR OPPOSED ABSTAINED TOTAL b Vote sheet 3 S:/5—Templates&Forms/Vote Call—City Council City Council VOTE — ROLL CALL ITEM # 01 [ 0 MEETING OF MOTION BY: SECONDED BY: NOTES: YES NO ABSTAINED CITY COUNCIL: COUNCILMEMBER HECK COUNCILMEMBER CROSS VICE MAYOR SCHROEDER Vol' COUNCILMEMBER NESSER COUNCILMEMBER JOHNSON ✓ COUNCILMEMBER SOLLER MAYOR WILSON TOTAL UNANIMOUS IN FAVOR OPPOSED ABSTAINED TOTAL Vote sheet 4 S:/5—Templates&Forms/Vote Call—City Council City Council VOTE - ROLL CALL ITEM # 0?L4 �d _�V MEETING OF MOTION BY: C)Z ,y- SECONDED BY: ` to LS(►A NOTES: YES NO ABSTAINED CITY COUNCIL: COUNCILMEMBER SOLLER COUNCILMEMBER NESSER COUNCILMEMBER CROSS COUNCILMEMBER JOHNSON VICE MAYOR SCHROEDER COUNCILMEMBER HECK MAYOR WILSON TOTAL UNANIMOUS IN FAVOR OPPOSED ABSTAINED TOTAL Vote sheet 3 S:/5—Templates&Forms/Vote Call—City Council 4fi1 Meeting location: - Cit of A ache:Junction, Arizona, � � Y p : h . City Council Chambers at City.Hall Agenda 300 E`Superstition Blvd 12' Apache Junction,AZ City Council Meeting 85119 apachejunctionaz.gov Ph:(480)982-8002 Tuesday,January 16,2024 7:00 PM City Council Chambers A. CALL TO ORDER B. INVOCATION AND PLEDGE OF ALLEGIANCE C. ROLL-CALL D. CONSENT AGENDA The council may, at this time, take single action on any or all items listed as consent agenda items. These may include,but are not limited to, acceptance of agenda,.acceptance of minutes, appointments, acceptance of resignations and adoption of certain resolutions and other items which do not require a public hearing. The consent agenda is a timesaving device of which the mayor and city council is to receive documentation on these items from the city manager for their review prior to the meeting. Any member of the council may remove any item from the consent agenda for discussion and cause a separate vote on the matter later in,the agenda. 1. 24-002 Consideration of acceptance of agenda. 2. 24-003 Consideration of approval of minutes of the regular meeting of December 19, 2023. 3. 24-014 Consideration of approval of Resolution No. 23-39 amending the classification and compensation--plan for fiscal year 2023-2024 for non-sworn city employee positions, implementing a mid-fiscal year adjustment to salaries, authorizing necessary budget appropriations, and establishing an effective date for these actions. 4. 24-023 Consideration of approval of Resolution No. 23-41 retroactively approving submission of projects for consideration in Arizona's 2024 Highway Safety Plan. E. AWARDS, PRESENTATIONS AND PROCLAMATIONS Awards,presentations from other organizations,proclamations issued by the mayor, and acknowledgement of distinguished guests and visitors, and staff presentation of receipt of grant or donated funds are permitted at this time. 5. 24-028 Proclamation designating January 2024, as "Human Trafficking Awareness Month." City of Apache Junofion,Arizona Page 1 `Printed on 1/1112024 City Council Meeting Agenda January--16,2024 F. REGIONAL INTERGOVERNMENTAL:;,UPDA-TES The mayor or any member of council may at this time present-a brief summary of any regional intergovernmental updates. However, no discussion shall ake place on such items except-for clarifying comments related to substance, time and location. 6.. 24-004 Brief summary of intergovernmental updates from mayor and councilmembers. G. CITY MANAGER'S REPORT The city manager,members of city staff or those individuals designated by the manager may present information pertinent to items under consideration or information related to the operation of the city. There shall however be no discussion at this time except for clarification inquiries. 7. 24-005 City Manager's Report. 8. 24-001 Presentation and discussion with�Republic Services regarding operational updates and the upcoming free dump week. 9. 24-027 Presentation by Jill Shaw of Heinfeld, Meech &Co.on the city's annual financial audit. 10. 24-006 Announcement of Current Events. H. PUBLIC HEARINGS Public hearings required by applicable law shall be conducted by the council and any person shall be given the opportunity to speak.All remarks shall be addressed to the council as a whole and not to any member thereof. Such remarks shall be limited to five(5)minutes unless additional time is granted by the mayor. This time limitation shall not apply to applicants and their agents appearing before the council. 11. 24-008 Consideration of application for a new Series 12 Restaurant Liquor License for Taco Giro located at 1520 W Apache Trail,Apache Junction, AZ. The next step in the process is for the council to hold a public hearing on the application and make a recommendation of approval or denial to the Arizona Department of Liquor License and Control. 12. - 24-009 Consideration of application for a Series 06 Bar Liquor License for SKIES located at 945 E Scenic Street, Apache Junction, AZ. The next step in the process is for the council to hold a public hearing on the application and make a recommendation of approval or denial to the Arizona Department of Liquor License and Control. I. OLD BUSINESS The council shall consider any business that has been previously considered and which is still unfinished to include those items previously postponed or tabled. No member of the public shall be permitted to speak on these items unless invited to do so by the mayor after first submitting a written request-to-speak form with the city clerk. 13. 23-711 Presentation and Discussion on Urban Night Sky Place Application Status. City of Apache Junction,Arizona Page 2 Printed on 111 112024 u° City.Council Meeting Agenda 'January=16,2024: J. NEW BUSINESS The,council shall consider any,business no(yet cohsidered No member of;the public shall•be.,permitted to speak on these items unless invited to do so by,fhe'..,mayor:after first submitting a''. ritten request-to-speak form with the city clerk. 14. 24-007, Presentation discussion and.consideration of approval of.Resolution No 24 01 an intergovernmental agreement with Pinal County for election 3services for the August primary election and .if necessary,-,the November general election. This proposed intergovernmental ..agreement with.,Pinal-County,is:necessary'in-order to.conduct.the August 2024;city pnniary and,_N1ovember general elections.-Through the intergovernmental.agreement, we wily obtain critical election.and.. voter-related services to include sample and final ballots, ballot tabulation, precinct registers, early voting, and preparation and distribution of ballots. 15. 24-021 Presentation, discussion, and update of the direction to staff given on December 5, 2023 to review the Apache Junction,City Code, Volume II, Zoning Ordinance, § 1-16-12 Conditional Use Permits, Administrative Use Permits and Building Permits, Subsection (D)"Conditional Use Permits"and provide options to address possible changes to the Apache Junction Planning and Zoning Commission's approval authority for conditional use permits. K. COUNCIL DIRECTION TO STAFF This item allows the mayor and city council to direct staff on specifically listed matters. L. SELECTION OF MEETING DATES, TIMES, LOCATIONS, AND PURPOSES M. CALL TO PUBLIC At this time the public has the privilege to address the council with requests, communications, comments or suggestions relating to city business.All speakers must have already submitted a written `Request to Speak"form to the city clerk no later than the conclusion of the city manager's report portion of the agenda. If there is a group speaking on the same item, they should select a spokesperson.All such remarks shall be addressed to the council as a whole and not to any member thereof. The mayor is authorized to ask a speaker to stop speaking and leave the podium or to adjourn the meeting if anyone becomes disorderly, uncivil, makes personal attacks or continues to speak about items that are not within the jurisdiction of the city after being warned such issues are beyond the jurisdiction of the city to act. The council may not answer questions of the speaker, discuss the matter with one another, but may, at the conclusion: 1)respond to criticism by a speaker, 2)ask the city manager to review a matter, 3) ask the city manager to place the matter on a future agenda.Each speaker must approach the podium, speak into the microphone,provide their name and address. There is a three(3)minute time limit per speaker. City ofApache Juncdon,Arizona Page 3 Printed on 111112024 City Council Meeting Agenda January 16,2024 N. ADJOURNMENT Copies=of;this agenda and additional information:on any of the_items listed above-maybe obtained from the City Clerk's office located.at 300 E Superstition Blvd,Apache Junction,AZ 85,119,.Monday through Thursday from 7.00a-6:00p, excluding holidays. The City of Apache'Junction invites and welcomes people of all abilities'to use our programs,sites and facilities Specific requests-maybe rodde lfy contacting the Human Resources Office at(480)474-2617 orTDD(480) 983-0095.''' The Apache Junction City Council may vote to go into Executive Session for legal advice on any item listed on this agenda'pursuantzto A.R.S.§3.8-431.03(A)(3);this notice is given pursuant to A.R.S. § 38-431.02 to the members of,the-City Council and.the public. City of Apache Junction,Arizona Page-4 Printed on 1L111264• CITY OF:APACHE JUNCTION � .. :. ..Mayor's Script - ...:. . Tuesday, January 16, 2024 A. CALL TO ORDER 1 would like.to call this City of Apache Junction Council Meeting 24, to order. :.. . . . . and ask everyone to p-ut their cell phones on silent B. INVOCATION AND PLEDGE-OF ALLEGIANCE. The invocatiori will be led by : : &the pledge;by Councilmember C. ROLL CALL . RoII Call; D. CONSENT AGENDA :As.a reminder All items under the Consent Agenda will be approved with one motion.-. If.a councilor-timber wishes to:i-emove an item fo;r further discussion, they request will.be.made prior to approving the consent agenda and will be moved;to . New Business l 1: Consideration of acceptance of agenda. 2. - Consideration of approval-of minutes of the regular meeting of:December..19, 2023.. 3: Consideration of first Resolution 23-39 amending the Class and Comp plan fo:r FY2023=24 for non-sworn cit em to ee ositions.:. ., Y P Y.. p 4. -Consideration of.Resolution 23-41.retroactively approving the grant submittals for PD. Do I have a motion on the consent agenda? wait or the motion an;d the,2nd E. AWARDS,_PRESENTATIONS AND PROCLAMATIONS 5: .P clamation designating January 2024, as "H:uman Trafficking Awareness Month;." F. :REGIONAL INTERGOVERN MENTAL_UPDATES-_ 6. Regional Intergovernme'nta1.meeting updates.from Council. G. CITY MANAGER'S REPORT.. 7. City Manager's Report. Bryant to.report . ._ -8. -Republic Services with operational updates-and upcoming free dump week 9. City"Annual Financial Audit—Jill Shaw of Heinfeld,.Meech & Co. 10. announcement of Current Eventsl.: ' -Al Bra r d i. vo to report_ .. PUBLIC HEARI:N.GS 11. Consideration of application.for new Series 12 Restaurant.Liquor License by Taco G ll' iro� Ca on Jennifer A.: Does the'a:pplic:ant wish to.sp_eak? B: Ahy discu.ssi.on-am'o'ng'the;co.uncil? council:can discuss C. As a public hearing;:would anyone like.to speak on th:is.item? D._.I will now.close the public hearing and ask.fora-motion. wait for the motion &-the"2n RoII.Call, 12. Consideration of application for new Series 6:Bar Liquor-Licen_se by SKIES; Call on-Jennifer A. Does the:applicant"wish�to.speakl. ;B. Ariy discussion among the council? .council can discuss. ',C.-',As a p ublic hearing, would-anyone Like to speak'on this item? ;D. I'vvill how close the. public hearing and ask for a motion. : wait for themotion &.the 2 ndRoll Call I. OLD BUSINESS .' 13: Presentation and Discussion on Urban NightSky Place Application Status Cal Kelsey J. NEW BUSINESS -- - 14. Discussion and consideration of Resolution No. 24-01an lntergovernm_ental Agreement with Pinal County for Election.Services �° Call on-Jerinifer =: A:. D ; s e a .` lic t is tq- peak? iq B ny isc si �amo th c ncil . Jco.un it can discuss s u is Ii.e ing, wo d a ` one: lik spec this item? — _ — f. II no close e u is hear. . _ sk fo m 'on. wait or the motion & he_zd .15. biscussion-and 'Update on'the. Direction to Staff. regarding the Zoning Code],.'.'..: rellated.to Conditional Use Permits to address possible:changes to the:Planning and Zoning Commissions approval authority:for conditional use permits. C Call o'n Nick:. . K: .COUNCIL DIRECTION TO STAFF:,: Li_SELECTION OF:.MEETING DATES,.TIMES, LOCATIONS AND PURPOSES M. CALL TO. PUBLIC wouid like to remind everyone that the Call to the Public is a courtesy and no required bylaw, It is a time for the public to express requests, communications, comments and :. . uggestions. Request to speak forms must be completed and handed to the city clerk before th nd oft the city managers report.. All issues shall be presented in a professional manner without personal attacks. Under the open meeting Law the COU'NCII CANNOT ENGAGE IN DISCUSSION :. lOn the issues presented, but may respond to criticism and may direct staff to follo Jp with the speaker directly and/or place this matter on a future agenda for council discussion. here is a three-minute limit for each speaker. ;Does council have any requests of staff to follow upon. N-. ADJOURNMENT.- I adjourn this meeting. oil Mi Consent Agenda.Items Nos. 1-4: move the consent agenda:be accepted and:the consent items:be approved as: : :. presented. Item No:11 - Public Hearing I move that the application for:a new Series 12 Restaurant Liquor. License for:Taco.Giro located at 1520 W:Apache Trail, Apache Junction, AZ, be recommended for(approval) or:: (denial).to the Arizona Department of Liquor.Licenses and Control.. tem o:12 - Pu is Hearing move that the application for a Series 6 Bar Liquor License for SKIES located at 945 E Scenic Street; Apache Junction;AZ, be recommended for(approval) or(denial):to the Arizona epa men .o . iquor Licenses an on ro Item No. 14 - New'Business. . .: I move that Resolution-No. 24-01,:a resolution of the Mayor and City:Council of the City of Apache Junction;Arizona, approving an intergovernmental agreement:With, Pinal County for election services for:the August:2024 primary election.and, if necessary;ahe November 2024 eneral election be (Approved) or Denied n # n 0, Apache Junction,Arizona,United States ..... Part of 0 hotapot a Mnd AP*Cfe)caactton Artta,a °�"..i. X 1" x This location has an estimated excess lifetimes srratum w ef, £f strap „ant cancer risk from industrial sources of about k, a too .I in 3,300,or 3.0 times the f saatWe temn4arra Apache E 1it )Unction ton lunctioft EPNs acceptable risk. ;` t 110ft .: ° tosnaoardott �� ESA � 4 to f fish ax MAW £ lrn t00000 1:In 9O,eOQ tin f000 1ins0 ° •: • k. ,tt„ C ".Intrenieatal lfietanecaneerthk do °• .., �, ° +t Gytpx 6 ri` PALM WC4 ( $ spttiNb&' llvi Emissions from nearby facilities add an estimated 1 in 3r3f10 excess • • t ixia �..Ilfethrrecancer risk here 1,according too ProPublica analysis o9 e ° *1 tsar Cate '.,gve years of'EPA,modeling.Out nup is a screening tool that �A, 'ky't# Am W"Ptyti_. f41#3 A" "indicates arm of'potentiai cntrcern aids ttota site specific risk x J ossessmeriL and cannot be used to tie individual cancer cases to + 'o,emissions from specific,industrial fao+frtses.So twfeat does his ° " 1frkp E' tia 1. nutantnrtno? "tt+att4ct (! rannatc?oktfkt + •" �'Mach CvrortR • ° ° rte°• ., 66 Aso sir . ^ t r Over the five years ProPublica analyzed,the excess risk here has ranged from as low as 1 in 3,800 to as suoa+saso 1 N.•. a , Intianttaatea high as I in 2,800.In 2018,the risk was t in 3,600. k1 ► a .�• 1tawAy. sf ," ti t r7 ff l ,� i .` ` +P �.i+IIU t , i J, fl� i�`'�°�Vry�i�ii � �1�� 11 �41'�k •; .. � �?� � �x 3�+ A r . c ra � 3"$r .� a�r �w� • bs A .a014 2016 • ° +2016• 2017 2018" ^ " • ° ° here may ll in facilities. hot varjos vrididy based on yMathor,twtterna 7borfsk,vn`itlina and pr y acilities.sorrier itlesthatoontributetochotisk e s other nearby hot spots- * 6 E " ."a a Kt.OEC'.KftE1tMETAi,S:CORR•_ . ° 4* • D-at.:V C1 i Y OF APA GHE JUNCTION INQUEST TO SPEAKFORM Please fill out completely and return to the City Clerk PRIOR to the conclusion of the City Nlanacler's Deport portion of the aJencla. Iwvoulcl,-like to-speak on Agenda Item It: 1-woul`d.like to speak on a Non-Age nd-a-matte r regarding: /r-�1�¢ /�� 5- IYIIO^,e s- rs 96,y f�� f z A CC�-_s If •p (N es-r Do you.w.ish.t`o speak before Council or.I this item.? Yes_,-' No Only If Necessary X I am. in favor of the proposed Item. I an opr)csed to the proposed Item. First Nairn ffast Name (PRINT)' Address City Zip Code Telephone Email address This in°formbtion_will be used by staff for follow-up, if necessary. Speakers shall make comments directly to the N-11ayor.and City C ancil when called up to speak at the podium. No e: Call .to the, {?ublic=commetits have a three minute limit and Publrc Hearing coml1icnts have zi fiwc n�ia�trte liaiaifi. C.Of senL-'for Minor to he Audio and/or Video Recorded: 1, as the parent/guardian of _ - Mllnor(s)), a minor(s), agroe, to allow said minor(s) to appear and/or participate in the City of Apache Junction City Council Meeting. I further understand that that activity m_oy-be aUdio and/or, vi.d.e0 r ccirclGd and I hereby consent to the minor being audio and/or video recorded cf.r_rr;itae,-his laer lea►>ti rpation Willi the likelihood that their image will appear on cable TV and the internet video strearn showinc their participation. A.f ..S. � 'l=�C�2 (N:)(g") Signature of Parent/Guardian "- Date OW26,L9019 Bipice: CiT-�(O'F A,1D-ACFl,-E--i u-N-TC T 10 N R-E WES TI TO S P E AK, -F-0 RMI Measuld out completely and relm to lhc� City Clerk PF"NOR [0flic" ,condumonol- the City WoMPHI(el-to -Speak,on Agenda Itonn fl.: .. :Do you--wisT-,,-To'spQ.ak before COL111CH Oil this i[enq? ✓ Only If Nocessa-ry i am ill favor of-the proposed Item. i am opposed to the proposed Jjej°i-j. D6 11\9A Mrs-f Last Name -(PRINT) Address City epee l7c ire zip cocle Email acldrci!>.-,, This irrformationyvillbe used by staff for f0lWHAP, W necessary. Spupiurs shall mLAc, direcHY to When caned-up to-speak at the podiun-,,. have a throp Z111c ,L,11:fDi'C JJ V1 -11)c c 0 1ITV°, I(S J11 cl�j 0- u .0al Cobsenitfor Mimi, to be Audio and/or Wdoo. jRcc;oycjecj: as the 1-cm(/g u, :i rd 0 n of Kkoijs)), a Pll'inuf(s), F19,F4,81 1,0, all 8-aid pin an -ticipate in [he (3jLy ,- h ,or(s) to qapeai d/or pat jull 'k n City Council Nlcehng. I Wier ta -rstz be _pdio and/q�.YM.co recorded and I hereby com.ent to Mc,, Minor Oeing -,iudio and/or video, recorded likelihood-flizat-Thb-ir imag"e will app(-_7�ar on crOk! TV and the OWN 'video sl IN panihip,-.jti -Date- E -y AP TI,011ml JUN;C UlaS D SIDEAIK FO Please fill OLa completely and intum to the My Clerj<. PRIOR ku 11,1w., ,,onclusion, of the city lVilaniger's Repart portion ofthc? agepd& linuoth0cwto-speak,on Agencla Item -jj�: �C-I—r-t:— [4v aulcl AM&SpPak on,a Non-Agend,a 1 t. eg rclin,q: You wisIl 'to speak before COLOICil On. this Am? Yes----- Kjo--- Only If Nec,(�Ssary I aril illf-crvoi- of the proposed 10m. 111'1 Of-lqpOsed to the proposed Rel-ri. Last Nan-ic (ORINT) d d re S ty zip codo MY �Tcl Aws This information will-:lac useld by staff for il Shall cxm'!lnc,,nts d[irectly to "'121my tum-Al P,Cl Ct when calledd-up to speak 11 -the podhim. comn-,ients have Qwdc n6fade Hn illemin a" n "I c a mi mients h,,,wzz a6jj$01171-c 110 r to 1)e Audio anchor V i c! .0 c) Recorded: as the to (mirior(s)l a rr tu �c lo v said mi'Ull ol to cep-pear and/or participate in the City oil pq)i'che a,Lldio ancl/orvideo j-o7�coj-cj-c-,cj rjjjci I jj(-,!t,ej)y, i ic, -ior bie'mg �,lucljo .and/or vidl(-,�o recorded ll-o III , nin. lil(ewlooc1 ,111@[- thcir image appeor an calK -TV and Die NOW ONO Whom Sigmatdre oT-P—a—rent/Guarclian 10"112 JUNIfc-TItON MID U'EST TO SIPEAAK FORM, PhaSelih Owt Completely and return to Hic-, City Cft:'rk PRIOR to the conclusum,)f U,,c) lvi.--mageR Reparl.porMcm -1 WpUld-141(crto.spe-zlk o -Wa Item :1[r_,11 Aget WAS like:to slaoak on a Non-Agendamatter rogamling: ism sers MN )1117 Ock 4 _ 21J ( �t's -Do you-%visivto speak 1)'efol-C COL11161 011 '[Ali-, No--- Only 1-F Necossadry Y am.in favorof th,.e proposec! Ite.1.11. arri 01-D-posed to the proy)osc-d -e� lc Last Na-me (PFUNTY CA ty Zip COO,' 7-6S VL1 T LO Tellep'h6n:e' Mail address -nos HAnnation,vViLbe used by staff (or ,10110'N-UP, 111' SSP(�".J�i�"ns shn- 11 11,1,1kc t-Oamuls dbuctly to tineF&q., oar- when Wed up to,spea k at the I)OCHL11111. ti.-I( convuents have ;i three imDujo and Publi-C I-Jearing I it to be AUdio anct/or Vicloo J�;ocr)rcjocj: e � -C u1 n'irior(s) WQQ, mA0 tot" ;-allibvv- said -n ,..o:- to cappe al--and/or participate in the Cly of Apacha Jtmuk)n cly CCouncil Mectint,';;, ! furth.el' in aWio mid/or video`recorded and I hereby conSUIL 1,C) Ii-W Minicir bein-,.j mcij(.) and/or vide-c) rc,,corcled MeRhood- that their Wage QAH appear an cahko Al rind WAVemet their J)�-irticipatiom AAR,S.,'�-V, Sigf)alure of-Parent/Guarcljan Da'. c" 0 NIV 2 G C 1113 Y CiF /TO SPE,8d< ,1:0,:R-R111z,_� Phase IN cut completely and 1-e[L.11-11 10 C4N,1 Cierk PITOR to the conclusion W thc,, Report,porldon -_ —M A (�_ -7 1 _WouAcH1kc,t0,sp-e,,al(-on Agencla Itcrll tlr I,-WOUld H11,0�to 's 13'oak on. a Non-Agondamatior regaAng: Do Vou--vviah to, speak before COLIFICil 01111HIS 00111? Yet; via only If Nlecessav, -6a"11 in favor of the. proposed il'o.11-1. i am opposed to the proposed 14m. U(st I'llame Last Name (PWIT) A L YA City 2-if-) Codo Tetoph6nc This iabnnation vAl.be used by stall: W imassa, Spuskurb shall nuku nononems dkecdylo the Cbu mail jmheln called Lip to speak at the podikim,. Note-," , have ;I MCC minuto knit, 4Ind publicjjIle-1 Coo sontl`or Wor to be JWdiO lrld/Or 'Vjdt eo jRC, S t I 1[*(-,'11 U 117 11;11-1 C) c)1 rn In&r( E.��7�rbe ho Enkj vv nlinor(s) to a-lapear an&or partidpam in tho Citv of Apache junction C'.ity CouijC!l furIcher Lj tic!&rstTt-,I cl audio and/Qr video recorded and I hc-`reb,�/ lhe rninor !,)eing video incMed likelihood that thew Wage VON appear an cnhk 0! and the Avoumt vKj(�,,-, their Sig.nature of Parent/Guarcfian Dole