Loading...
HomeMy WebLinkAbout2024 05.07 City Council Regular Agenda City of Apache Junction, Arizona Meeting location: City Council Chambers at City Hall Agenda 300 E.Superstition Blvd Apache Junction,AZ City Council Meeting 85119 apachejunctionaz.gov Ph:(480)982-8002 Tuesday, May 7,2024 7:00 PM City Council Chambers A. CALL TO ORDER B. INVOCATION AND PLEDGE OF ALLEGIANCE C. ROLL CALL D. CONSENT AGENDA The council may, at this time, take single action on any or all items listed as consent agenda items. These may include, but are not limited to, acceptance of agenda, acceptance of minutes, appointments, acceptance of resignations and adoption of certain resolutions and other items which do not require a public hearing. The consent agenda is a timesaving device of which the mayor and city council is to receive documentation on these items from the city manager for their review prior to the meeting. Any member of the council may remove any item from the consent agenda for discussion and cause a separate vote on the matter later in the agenda. 1. 24-335 Consideration of acceptance of agenda. Sponsors: Jennifer Pena 2. 24-3 6 Consideration of approval of minutes of the regular meeting of April 16, 2024. Sponsors: Jennifer Pena Attachments: CCMIN 2024 04 16 MINUTES CRAFT 3. 24-250 Consideration of approval of the proposed Resolution No. 24-04 authorizing the city to enter into the Intergovernmental Agreement(IGA) Amendment No. 1 with Arizona Department of Transportation (ADOT) for additional federal funds to cover the increased construction costs in the amount of$354,067 for bicycle and pedestrian improvements on Delaware Drive from 16th Avenue to Broadway Avenue. Sponsors: Raquel Schatz Attachments: Res 24-04 Council McMo 202404152df Res 24-04 IGA Arnendment.gdf 21-0008125-Dist C-T0309 01D 03D 01C-Amend-1.pdf City of Apache Junction,Arizona Page 1 Printed on 5/2/2024 City Council Meeting Agenda May 7,2V24 4. 24-252 Consideration nf approval nn the proposed Resolution Nn24-08 authorizing the city to enter into the Intergovernmental Agreement(|GA) Amendment No. 2 with Arizona Department of Transportation (AO(}T) for additional federal funds tu cover the increased construction costs in the amount of$333.671 for roadway and safety improvements on Winchester Road from 2Uth Avenue ho Southern Avenue. Sponsors. Raquel Schatz Attachments: 5' 24-27^1 Consideration of approval of Resolution No. 24-14 and Resolution No. 24'17. Resolutions of the Mayor and City Council of the City of Apache Junction, Arizona, designating Ange|ie Hawley aa Chief Fiscal Officer for officially submitting and certifying the accuracy of fiscal years 2O24 and 2O25 expenditure limitation reports to the Arizona Auditor General. Smnram:: Matt Busby Attachments: Resolution 24-14 CFO QgsAi ion E. AWARDS, PRESENTATIONS AND PROCLAMATIONS Awards,presentations from other organizations,proclamations issued by the mayor and acknowledgement of distinguished guests and visitors, and staff presentation of receipt of grant o/ donated funds are permitted atthis time. 6' 24-347 Formal presentation by mayor of certificates of graduation tnthe participants of the 2024 Citizen Leadership Institute. Sponsors: Matt McNulty 7, Proclamation designating the week of May 12-18. 2024' au "Peace Officer Memorial VVeek" Sponsors: NYiohae| Poo|ey Attachments: Proclamation 05 2024 Peace Officer Week B' Proclamation designating May 18. 2024. as "Kids to Parks Day." Sponsors: Jamie Sullivan Attachments: 9, 24-3K08 Proclamation designating the week uf May 1Q-25. 2024. aa"Public Works Week." Smnram:: Ted Wolff Attachments: 05 2024 National Public Works Week City vr Apache Junction,Arizona Page Printed oomzmouv City Council Meeting Agenda May 7,2024 10. 24-332 Proclamation designating May 2024 as"Building Safety Month." Sponsors: Adrian Alegria Attachments: 05 2024 Building Safely Mgp1b F. REGIONAL INTERGOVERNMENTAL UPDATES The mayor or any member of council may at this time present a brief summary of any regional intergovernmental updates. However, no discussion shall take place on such items except for clarifying comments related to substance, time and location. 11. 24-337 Brief summary of intergovernmental updates from mayor and councilmembers. Sponsors. Chip Wilson G. CITY MANAGER'S REPORT The city manager, members of city staff or those individuals designated by the manager may present information pertinent to items under consideration or information related to the operation of the city. There shall however be no discussion at this time except for clarification inquiries. 12. 24-339 City Manager's Report. Sponsors: Bryant Powell 13. 24-355 Update on the Youth Advisory Council's accomplishments this year. Sponsors. Bryant Powell 14. 24-356 Presentation by Michael Barry, Director of Development at Scottsdale Training & Rehabilitation Services (STARS). Sponsors: Eli Richardson and Bryant Powell 15. 24-340 Announcement of Current Events. Sponsors: Eli Richardson H. PUBLIC HEARINGS Public hearings required by applicable law shall be conducted by the council and any person shall be given the opportunity to speak.All remarks shall be addressed to the council as a whole and not to any member thereof. Such remarks shall be limited to five(5)minutes unless additional time is granted by the mayor. This time limitation shall not apply to applicants and their agents appearing before the council. 1. OLD BUSINESS The council shall consider any business that has been previously considered and which is still unfinished to include those items previously postponed or tabled. No member of the public shall be permitted to speak on these items unless invited to do so by the mayor after first submitting a written request-to-speak form with the city clerk. J. NEW BUSINESS The council shall consider any business not yet considered. No member of the public shall be permitted to speak on these items unless invited to do so by the mayor after first submitting a written request-to-speak form with the city clerk. City of Apache Junction,Arizona Page 3 Printed on 51212024 City Council Meeting Agenda May 7,2024 16. 24-357 Presentation and discussion with Detective Frank Nicholls of AJPD's Community Response Enforcement Unit, introducing new K-9 workmate, Tessa. Sponsors: Michael Pooley K. COUNCIL DIRECTION TO STAFF This item allows the mayor and city council to direct staff on specifically listed matters. L. SELECTION OF MEETING DATES, TIMES, LOCATIONS, AND PURPOSES M. CALL TO PUBLIC At this time the public has the privilege to address the council with requests, communications, comments or suggestions relating to city business.All speakers must have already submitted a written "Request to Speak"form to the city clerk no later than the conclusion of the city manager's report portion of the agenda. If there is a group speaking on the same item, they should select a spokesperson.All such remarks shall be addressed to the council as a whole and not to any member thereof. The mayor is authorized to ask a speaker to stop speaking and leave the podium or to adjourn the meeting if anyone becomes disorderly, uncivil, makes personal attacks or continues to speak about items that are not within the jurisdiction of the city after being warned such issues are beyond the jurisdiction of the city to act. The council may not answer questions of the speaker, discuss the matter with one another, but may, at the conclusion: 1)respond to criticism by a speaker, 2)ask the city manager to review a matter, 3) ask the city manager to place the matter on a future agenda. Each speaker must approach the podium, speak into the microphone,provide their name and address. There is a three(3)minute time limit per speaker. N. ADJOURNMENT Copies of this agenda and additional information on any of the items listed above may be obtained from the City Clerk's office located at 300 E Superstition Blvd,Apache Junction,AZ 85119, Monday through Thursday from 7:00a-6:00p, excluding holidays. The City of Apache Junction invites and welcomes people of all abilities to use our programs, sites and facilities. Specific requests may be made by contacting the Human Resources Office at(480)474-2617 or TDD(480)983-0095. The Apache Junction City Council may vote to go into Executive Session for legal advice on any item listed on this agenda pursuant to A.R.S. §38-431.03(A)(3);this notice is given pursuant to A.R.S. § 38-431.02 to the members of the City Council and the public. City of Apache Junction,Arizona Page 4 Printed on 5/2/2024 City of Apache Junction, Arizona 300 E Superstition Boulevard Agenda Item Cover Sheet Apache Junction,AZ 85119 Agenda Item No. 1. File ID: 24-335 Sponsor:Jennifer Pena Agenda Date:5/7/2024 Index: In Control: City Council Meeting Consideration of acceptance of agenda. City of Apache Junction,Arizona Page 1 Printed on 5/2/2024 City of Apache Junction, Arizona 300 E Superstition Boulevard Agenda Item Cover Sheet Apache Junction,AZ 85119 Agenda Item No.2. File ID: 24-336 Sponsor:Jennifer Pena Agenda Date:5/7/2024 Index: In Control: City Council Meeting Consideration of approval of minutes of the regular meeting of April 16, 2024, City of Apache Junction,Arizona Page 1 Printed on 5/2/2024 City of Apache Junction, Arizona Meeting location: City Council Chambers Meeting Minutes at City Hall 300 E.Superstition Blvd CityCouncil Meeting Apache Junction,AZ g 85119 apachejunctionaz.gov Ph:(480)982-8002 Tuesday,April 16,2024 7:00 PM City Council Chambers A. CALL TO ORDER Mayor Wilson called the meeting to order at 7:03 p.m. B. INVOCATION AND PLEDGE OF ALLEGIANCE Councilmember Heck gave the invocation and Councilmember Nesser led the meeting attendees in the Pledge of Allegiance. C. ROLL CALL Present: 7- Mayor Wilson Vice Mayor Schroeder Councilmember Nesser Councilmember Heck Councilmember Johnson Councilmember Cross Councilmember Soller Staff in Attendance: Bryant Powell, City Manager Matt Busby, Assistant City Manager Jennifer Pena, City Clerk Joel Stern, City Attorney Liz Langenbach, Parks& Recreation Director D. CONSENT AGENDA Councilmember Nesser moved,seconded by Councilmember Johnson to approve the Consent Agenda. Yes: 7- Mayor Wilson, Vice Mayor Schroeder, Councilmember Nesser, Councilmember Heck, Councilmember Johnson, Councilmember Cross and Councilmember Soller No: 0 1. 24-239 Consideration of acceptance of agenda. 2. 24-240 Consideration of approval of minutes of the regular meeting of April 2, 2024. City of Apache Junction,Arizona Page 1 City Council Meeting Meeting Minutes April 18\2V24 3' 24-238 Consideration of approval of the purchase of one additional 2023 Ford F-15O Super Crew 4x4 long bed for the Public Works Department using Highway User Revenue Funds (HURF) inan amount not ho exceed 854.724.28. The purchase would be through the State of Arizona Cooperative Contract# CTRU50323 with San Tan Ford. 4. 24-248 Consideration nf approval nf entering into an agreement with Tnane Technologies Project#PWB24-03 for the Urban Dark Skies lighting retrofit Phaae1. Project includes retrofitting City Hall and the Police Department's exterior lighting for Urban Dark Skies compliance and energy savings for an amount not to exceed $1U2.114.07 using the O[WN|A Partners, Racine County Cooperative Contract#3341. E. AWARDS, PRESENTATIONS AND PROCLAMATIONS 5' Proclamation designating the week of April 14 -April 2O. 2024ao "National Public Safety Telecommunications VVeek" Councilmember Soller read the proclamation designating the week of April 14-20, 2024, as "National Public Safety Telecommunications Week"and presented it to Assistant Chief of Police Johnny John and Communications Manager Jessica Kelley. 6. Proclamation designating April 2O' 2O24, an "National Arbor Oey." Mayor Wilson read the proclamation designating April 26, 2024, as"National Arbor Day"and presented it to Parks Superintendent David Butler and Recreation Coordinator Jared Grimm. Mr. Butler stated the City's application to be a tree city was approved so the Parks and Recreation department is focusing on more arbor training and expanding their tree canopy. 7. Proclamation designating the week of May 5 - 11, 2024, as "Professional Municipal Clerks Week." Mayor Wilson read the proclamation designating the week of May 5- 11, 2024, as"Professional Municipal Clerks VVeek.^ City Clerk Jennifer Pena, Business License Coordinator Donna Scruggs and Records Coordinator Dana Tucker accepted the proclamation. Ms. Pena shared the history of the clerks office and the role it plays in local government. She also complimented her staff for their hard work. 8, Proclamation designating the month of May as "National Cities, Towns and Villages Month." Vice Mayor Schroeder read the proclamation designating the month of May as"National Cities, Towns and Villages Month" and presented it to Assistant City Manager Matt Busby. F. REGIONAL INTERGOVERNMENTAL UPDATES 9, 24-241 Brief summary of intergovernmental updates from mayor and nounoi{members. City vr Apache Junction,Arizona Page City Council Meeting Meeting Minutes April 16,2024 Councilmember Heck and Mayor Wilson attended the grand opening for Agave Ridge Behavorial Hospital on April 11, 2024, in Mesa. They provide inpatient care for adolescents and adults who are struggling with addictions and mental health disorders. They are hoping to work with the Apache Junction police and serve residents of the city. Councilmember Heck also highlighted the drones that the Apache Junction Police Department use and their effort to recover a Mounted Ranger's horse that got loose during Lost Dutchman Days. Councilmember Soller attended the Earth Day Celebration on April 6, 2024, at Horizon Health and Wellness. He met with the master gardener and commented on how great the event was. He also set up a tour of the Real-Time Crime Center in Mesa for councilmembers and select city employees. Mayor Wilson shared that he was impressed by the Real-Time Crime Center Tour. He stated that he attended the East Valley Mayors Prayer breakfast on April 16, 2024, at the Talking Stick Gold Club,which highlighted STARS and Civitan Foundation. He also attended a ground breaking at Phoenix Mesa Gateway Airport for XNRGY Climate Systems, a North American leader in sustainable HVAC solutions. The facility is expected to open early 2025 and create over 900 new jobs. Councilmember Cross commented on the ground breaking for XNRGY Climate Systems and how large the building will be and the amount of construction jobs it will create. G. CITY MANAGER'S REPORT 10. 24-242 City Manager's Report. City Manager Bryant Powell announced a process improvement for the Human Resources department. They have upgraded the software for applying for jobs with the city to NeoGov. He also shared the Battle of the Badge baseball game is on April 20, 2024 at 9:00 AM at Prospector Park. The Apache Junction Police department will take on the Superstition Fire and Medical District for bragging rights. 11. 24-243 Announcement of Current Events. Management Analyst Eli Richardson shared upcoming events: -Open House Meeting for the Downtown Master Plan Update on May 8, 2024, 6:00 p.m. -7:30 p.m. at the Multi-Gen Center located at 1035 N. Idaho Rd, Apache Junction - Building Safety Month Celebration on May 4, 2024, 9:00 a.m. - 12:00 p.m. at Veterans Memorial Park and Gazebo parking lot-corner of Superstition Blvd and Idaho Rd -April Pools Day on April 27, 2024, 9:00 a.m. - 12:00 p.m. at Superstition Shadows Aquatic Center located at 1091 W. Southern Ave, Apache Junction - Free Dump Week, May 6- 11, 2024, 6:00 a.m-4:00 p.m. at Apache Junction Landfill located at 4050 S. Tomahawk Rd, Apache Junction - For more information and to sign up for the weekly newsletter visit the city website at www.apachejunctionaz.gov City of Apache Junction,Arizona Page 3 City Council Meeting Meeting Minutes April 16,2024 H. PUBLIC HEARINGS 12. 24-245 Public hearing and consideration on the Fifth Amendment to the Economic Development Agreement between City of Apache Junction and Mehmood Mohiuddin as owner of the Hitching Post. Councilmember Soller moved,seconded by Vice Mayor Schroeder that the Fifth Amendment to the Hitching Post Development Agreement be approved. Yes: 6- Mayor Wilson, Vice Mayor Schroeder, Councilmember Nesser, Councilmember Heck, Councilmember Cross and Councilmember Soller No: 0 Recused: 1 - Councilmember Johnson Councilmember Johnson recused herself from this item action. City Manager Bryant Powell presented the update to the Fifth Amendment with the Hitching Post. Councilmembers had no concerns for discussion. Mayor Wilson opened the public hearing, receiving no comments, he closed the public hearing. At the completion of Vote and Roll Call, Councilmember Johnson returned to the dais. I. OLD BUSINESS J. NEW BUSINESS K. COUNCIL DIRECTION TO STAFF L. SELECTION OF MEETING DATES, TIMES, LOCATIONS, AND PURPOSES 13. 24-244 Selection of dates, times and location for budget work session, public hearing and adoption of tentative and final budget for Fiscal Year 2024-2025. Mayor Wilson called for a motion on the selection of dates,times,and location for budget work session,public hearing and adoption of tentative and final budget for Fiscal Year 2024-2025. Councilmember Cross moved,seconded by Councilmember Johnson that a budget work session be held at 7:00 p.m.on Monday,May 6th,2024, in the City Council Chambers,and a Public Hearing and adoption of the Tentative Budget be held at a special City Council meeting,as required by state law,at 7:00 p.m.on Monday, May 20th,2024,in the City Council Chambers,and a Public Hearing and adoption of the Final Budget be held at a special City Council meeting,as required by law,at 7:00 p.m.on Monday,June 17th,2024, in the City Council Chambers, located at 300 E Superstition Boulevard. Yes: 7- Mayor Wilson, Vice Mayor Schroeder, Councilmember Nesser, Councilmember Heck, Councilmember Johnson, Councilmember Cross and Councilmember Soller No: 0 City of Apache Junction,Arizona Page 4 City Council Meeting Meeting Minutes April 16,2024 M. CALL TO PUBLIC George Schroeder, 2444 W. Virginia Street, Apache Junction, stated he attended the Apache Junction Homeless Coalition meeting and had a negative experience with a previous City employee. He is upset about being the bad guy with City Council and asked why his neighbor received so much help from the City for her new home. Catherine Meek, 1327 S. Belair Road, Apache Junction, announced that April 19, 2024, is World Liver Day, and explained that liver disease is now happening to younger people and children due to diet. She recommended eating a non-fried food diet with no high fructose corn syrup and be mindful of some medicines that are harmful to the liver. Donna Carr, 2178 W.Virginia Street, Apache Junction, spoke about the amount of signatures she has received for petitions to not allow more mental health facilities in her neighborhood and to stop using reclaimed water in the City. She only went to 3 neighborhoods near her home and received hundreds of signatures. She will turn those over to the City Clerk. Andre Meek, 1327 S. Belair Road, Apache Junction, addressed the globe chamomile weed issue that has taken over an alley near his home. They cannot be sprayed as they will grow back so there needs to be a city effort to help get rid of them. N. ADJOURNMENT Mayor Wilson adjourned the meeting at 7:48 p.m. City of Apache Junction,Arizona Page 5 City Council Meeting Meeting Minutes April 16,2024 ACCEPTED THIS DAY OF 12024, BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA. SIGNED AND ATTESTED TO THIS DAY OF 2024. WALTER"CHIP"WILSON Mayor ATTEST: JENNIFER PENA City Clerk CITY COUNCIL MINUTES CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the City Council of the City of Apache Junction, Arizona, held on the day of , 2024. 1 further certify that the meeting was duly called and held and that a quorum was present. Dated this day of 2024. JENNIFER PENA City Clerk City of Apache Junction,Arizona Page 6 City of Apache Junction, Arizona 300 E Superstition Boulevard Agenda Item Cover Sheet Apache Junction,AZ 85119 Agenda Item No. 3. File ID: 24-250 Sponsor: Raquel Schatz Agenda Date:5/7/2024 Index: In Control: City Council Meeting Consideration of approval of the proposed Resolution No. 24-04 authorizing the city to enter into the Intergovernmental Agreement(IGA)Amendment No. 1 with Arizona Department of Transportation (ADOT)for additional federal funds to cover the increased construction costs in the amount of$354,067 for bicycle and pedestrian improvements on Delaware Drive from 16th Avenue to Broadway Avenue. City of Apache Junction,Arizona Page 1 Printed on 5/2/2024 Public Works➢epartment Home of the Superstition Mountains MEMORANDUM DATE: April 15, 2024 TO: Mayor and Members of City Council THROUGH: Bryant Powell, City Manager Ted Wolff, Public Works Director FROM: Raquel Schatz, Project Engineer SUBJECT: Utilization of Unobligated Federal Funds PWC2021-04 Delaware Drive Roadway Improvement Project REQUEST The City pursued additional federal funds for bicycle and pedestrian improvements on Delaware Drive from 16th Avenue to Broadway Avenue in 2023 due to the construction cost increase during design. BACKGROUND Maricopa Association of Governments (MAG) attempts to utilize all of the spending authority made available to the region. To meet this goal, MAG established a closeout process. The most important criteria for a Closeout project is that it must have completed the federal project development process through a self-certified agency (ADOT) and be in a position to go to bid by the end of the current federal fiscal year (June 1 st). Closeout priorities are to advance a current federally funded programmed project that are ready to be obligated, second is to increase the federal share of projects being obligated, then street sweepers, and lastly design. 575 E. Baseline Avenue, Apache Junction,AZ 85119 Voice (480) 982-1055 • FAX (480) 982-8005 Public Works➢epartment Home of the Superstition Mountains DISCUSSION The City is in an agreement with ADOT for the following: IGA 21-0008125-1 IGA 24-0009578-1 Resolution 21-09 Resolution 24-04 Original IGA Amend #1 Amended Total PDA Costs City 100% $ 30,000 $ 10,000 $ 40,000 Design Federal 94.3% $ 424,350 $ 424,350 City 5.7% $ 25,650 $ 25,650 City 100% $ 7,974 $ 7,974 Subtotal — Design/PDA $ 480,000 $ 17,974 $ 497,974 Construction Federal 94.3% $ 2,684,072 $ 3,173,549 $ 5,857,621 City 5.7% $ 162,240 $ 191,827 $ 354,067 City 100% $ 381,020 ($ 381,020) Subtotal — Construction $ 3,227,332 $ 2,984,356 $ 6,211,688 Estimated TOTAL Project $ 3,707,332 $ 3,002,330 $6,709,662 Cost Estimated City $ 598,910 ($ 171,219) $ 427,691 Funds Estimated Federal $ 3,108,422 $ 3,173,549 $6,281,971 Funds RECOMMENDATION The Public Works Department is requesting City Council approval to enter into an Intergovernmental Agreement (IGA) Amendment with ADOT which will provide additional federal funds to cover the increased construction costs for the pedestrian improvements of Delaware Drive in the amount of $ 354,067. ACTION REQUIRED Presentation and discussion on the proposed IGA Amendment #1 at the April 15t", 2024 Working Session with consideration at the May 7t", 2024 Regular Session (consent agenda). Attachment 1: Intergovernmental Agreement 575 E.Baseline Avenue, Apache Junction, AZ 85119 Voice (480) 982-1055 • FAX (480) 982-8005 RESOLUTION NO. 24-04 A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, AUTHORIZING THE CITY TO ENTER INTO AMENDMENT NO. ONE TO THE INTERGOVERNMENTAL AGREEMENT WITH THE STATE OF ARIZONA FOR THE DELAWARE DRIVE, 16TH AVE TO BROADWAY AVE PEDESTRIAN IMPROVEMENT PROJECT. WHEREAS, on June 8, 2021 the City of Apache Junction ("City") and the State of Arizona Department of Transportation ("ADOT") entered into an Intergovernmental Agreement ("IGA") for a pedestrian improvement project on Delaware Drive between 16tn and Broadway Avenues (the "Project") ; and WHEREAS, the City recently received, through the Maricopa Association of Governments ("MAG") , additional federal funds to cover the increased construction costs since 2021; and WHEREAS, the attached written amendment (%NIGA/JPA 21- 0008125-I, Amendment No. One : 24-0009578-I") modifies the original financial and administrative conditions for construction of the Project, which takes into account the available MAG funds . NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION ARIZONA, AS FOLLOWS : 1) The mayor and city council hereby approve the attached IGA and the mayor is hereby authorized to sign the agreement on behalf of the City. 2) The city manager and/or his designee is authorized and directed to take all steps necessary to carry out the purpose and intent of this resolution. PASSED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, THIS _ DAY OF , 2024 . SIGNED AND ATTESTED TO THIS DAY OF , 2024 . WALTER "CHIP" WILSON Mayor RESOLUTION NO. 24-04 PAGE 1 OF 2 ATTEST: JENNIFER PENA City Clerk APPROVED AS TO FORM: RICHARD J. STERN City Attorney RESOLUTION NO. 24-04 PAGE 2 OF 2 ADOT CAR No.: IGA 21-0008125-I Amendment No.One: 24-0009578-I AG Contract No.: P0012021000600 Project Location/Name: Delaware Drive, 16th Ave to Broadway Ave Type of Work: Pedestrian Improvements Federal-aid No.:APJ-0(218)T ADOT Project No.: T0309 01D/03D/01C TIP/STIP No.:APJ24-030D,APJ23-040, APJ24-030C CFDA No.: 20.205 -Highway Planning and Construction Budget Source Item No.: NA AMENDMENT NO.ONE TO INTERGOVERNMENTAL AGREEMENT BETWEEN THE STATE OF ARIZONA AND CITY OF APACHE JUNCTION THIS AMENDMENT NO.ONE to INTERGOVERNMENTAL AGREEMENT (the"Amendment No. One"),is entered into this date ,pursuant to Arizona Revised Statutes ("A.R.S.") §§ 11-951 through 11-954,as amended,between the STATE OF ARIZONA,acting by and through its DEPARTMENT OF TRANSPORTATION (the"State" or"ADOT") and the CITY OF APACHE JUNCTION,acting by and through its MAYOR and CITY COUNCIL (the"City").The State and the City are each individually referred to as a"Party"and are collectively referred to as the"Parties." WHEREAS,the INTERGOVERNMENTAL AGREEMENT,IGA 21-0008125-I,A.G. Contract No. P0012021000600,was executed on June 8, 2021, (the"Original Agreement"); WHEREAS,the State is empowered by A.R.S.§28-401 to enter into this Amendment No. One and has delegated to the undersigned the authority to execute this Amendment No.One on behalf of the State; WHEREAS,the City is empowered by A.R.S.§48-572 to enter into this Amendment No. One and has by resolution,if required,a copy of which is attached and made a part of,resolved to enter into this Amendment No.One and has authorized the undersigned to execute this Amendment No. One on behalf of the City; and NOW THEREFORE,in consideration of the mutual terms expressed herein,the purpose of this Amendment No. One is to increase the Project costs; Exhibit A is revised and replaced accordingly.The Parties desire to amend the Original Agreement,as follows: The Parties incorporate the paragraphs set forth above and Exhibit A as part of the body of this Amendment No. One. Page 1 of 5 IGA: 21-0008125-1 Amendment No. One: 24-0009578-I I. RECITALS Section I,Paragraph 3 is revised,as follows: 3. The work proposed under this Agreement consists of pedestrian improvements along Delaware Drive from 16tnAvenue to Broadway Avenue, (the"Project").The Project includes sidewalks,curb and gutter on the west side,shared turning lane,bicycle lanes,and street lights.The Project cost is estimated at$6,709,662,as shown in Exhibit A,which includes federal aid and the City's match.The State will administer the design,advertise,bid and award,and administer the construction of the Project. IL SCOPE OF WORK Section II,Paragraph 2.e.is revised,as follows: 2. The State will: e. After completion of design and prior to bid advertisement,invoice the City for the actual PDA costs,as applicable,and the City's share of the Project construction costs,estimated at$354,067.After the Project costs for construction are finalized,the State will either invoice or reimburse the City for the difference between estimated and actual costs. Deobligate or otherwise release any remaining federal funds from the scoping/design phase of the Project. Section II,Paragraph 3.d.is revised,as follows: 3. The City will: d. After completion of design,within 30 days of receipt of an invoice from the State and prior to bid advertisement,pay to the State,any outstanding PDA costs and the City's share of the Project construction costs,estimated at$354,067,and if applicable,the difference between the final and initial construction cost estimates.Be responsible for and pay the difference between the estimated construction cost and Project bid amount prior to award.After Project completion,be responsible for and pay any outstanding Project costs,within 30 days of receipt of an invoice. III. MISCELLANEOUS PROVISIONS Section III,Paragraph 22.is revised,as follows: 22. Contractor Certifications.The Parties shall certify that all contractors comply with the applicable requirements of A.R.S.§§ 35-393.01 and 35-394. Page 2 of 5 IGA: 21-0008125-1 Amendment No. One: 24-0009578-1 EXCEPT AS AMENDED,ALL OTHER terms and conditions of the Original Agreement remain in full force and effect. Remainder of this page is intentionally left blank. (Signatures begin on the next page) Page 3 of 5 IGA: 21-0008125-1 Amendment No. One: 24-0009578-I THIS AMENDMENT NO.ONE shall become effective upon the full completion of signing and dating by all Parties to this Amendment No. One. IN ACCORDANCE WITH A.R.S.§ 11-952 (D),the written determination of each Party's legal counsel providing that the Parties are authorized under the laws of this State to enter into this Amendment No.One and that the Amendment No. One is in proper form is set forth below. IN WITNESS WHEREOF,the Parties have executed this Amendment No. One the day and year first above written. CITY OF APACHE JUNCTION By Date WALTER"CHIP"WILSON Mayor ATTEST: By Date JENNIFER PENA City Clerk I have reviewed the above referenced Amendment No.One to the Original Agreement between the State of Arizona,acting by and through its Department of Transportation,and the City of Apache Junction,an agreement among public agencies which,has been reviewed pursuant to A.R.S.§§ 11- 951 through 11-954 and A.R.S.§48-572 and declare this Amendment No.One to be in proper form and within the powers and authority granted to the City under the laws of the State of Arizona. No opinion is expressed as to the authority of the State to enter into this Amendment No.One. Approved as to Form: By Date City Attorney Page 4 of 5 IGA: 21-0008125-I Amendment No. One: 24-0009578-I ARIZONA DEPARTMENT OF TRANSPORTATION By Date STEVE BOSCHEN,PE Infrastructure Delivery and Operations Division Division Director A.G.Contract No. P0012021000600 (ADOT IGA 21-0008125-I Amendment No.One: 24- 0009578-I),an Agreement between public agencies,the State of Arizona and the City of Apache Junction has been reviewed pursuant to A.R.S.§§ 11-951 through 11-954 and A.R.S. §28-401 by the undersigned Assistant Attorney General who has determined that it is in the proper form and is within the powers and authority granted to the State of Arizona. No opinion is expressed as to the authority of the remaining Parties,other than the State or its agencies,to enter into said Amendment No. One. By Date Assistant Attorney General Page 5 of 5 EXHIBIT A IGA/JPA: 21-0008125-1 Delaware Drive, Amendment No. One: 24-0009478-1 16th Ave to Broadway Ave T0309 01D/03D/01C Cost Estimate The Project costs are estimated as follows: Original Amend#1 AMENDED TOTAL Executed Date: June 8, 2021 Pending ADOT Project Development Administration (PDA) Cost,non-federal-aid: City's contribution @ 100% $ 30,000 $10,000 $ 40,000 Scoping/Design: Federal-aid funds @ 94.3% $ 424,350 $ 424,350 City's match @ 5.7% $ 25,650 $ 25,650 City's contribution @ 100% $ 7,974 $ 7,974 Subtotal-Scoping/Design/PDA $ 480,000 $ 17,974 $ 497,974 Construction•* Federal-aid funds @ 94.3% $ 2,684,072 $ 3,173,549 $ 5,857,621 City's match @ 5.7% $ 162,240 $ 191,827 $ 354,067 City's contribution @ 100% $ 381,020 $ (381,020) Subtotal-Construction $ 3,227,332 $ 2,984,356 $ 6,211,688 Estimated TOTAL Project Cost $ 3,707,332 $ 3,002,330 $ 6,709,662 Total Estimated City Funds $ 598,910 $ (171,219) $ 427,691 Total Federal Funds $ 3,108,422 $ 3,173,549 $ 6,281,971 *(Includes 15% CE (this percentage is subject to change,any change will require concurrence from the City) and 5% Project contingencies) City of Apache Junction, Arizona 300 E Superstition Boulevard Agenda Item Cover Sheet Apache Junction,AZ 85119 Agenda Item No.4. File ID: 24-252 Sponsor: Raquel Schatz Agenda Date:5/7/2024 Index: In Control: City Council Meeting Consideration of approval on the proposed Resolution No 24-06 authorizing the city to enter into the Intergovernmental Agreement(IGA)Amendment No. 2 with Arizona Department of Transportation (ADOT)for additional federal funds to cover the increased construction costs in the amount of$333,671 for roadway and safety improvements on Winchester Road from 29th Avenue to Southern Avenue. City of Apache Junction,Arizona Page 1 Printed on 5/2/2024 Public Works➢epartment Home of the Superstition Mountains MEMORANDUM DATE: April 15, 2024 TO: Mayor and Members of City Council THROUGH: Bryant Powell, City Manager Ted Wolff, Public Works Director FROM: Raquel Schatz, Project Engineer SUBJECT: Utilization of Unobligated Federal Funds PWC2021-03 Winchester Road Improvement Project REQUEST The City pursued additional federal funds for roadway and safety improvements on Winchester Road from 29th Avenue to Southern Avenue in 2023 due to the construction cost increase during design. BACKGROUND Maricopa Association of Governments (MAG) attempts to utilize all of the spending authority made available to the region. To meet this goal, MAG established a closeout process. The most important criteria for a Closeout project is that it must have completed the federal project development process through a self-certified agency (ADOT) and be in a position to go to bid by the end of the current federal fiscal year (June 1 st). Closeout priorities are to advance a current federally funded programmed project that are ready to be obligated, second is to increase the federal share of projects being obligated, then street sweepers, and lastly design. 575 E. Baseline Avenue, Apache Junction,AZ 85119 Voice (480) 982-1055 • FAX (480) 982-8005 Public Works➢epartment Home of the Superstition Mountains DISCUSSION The City is in an agreement with ADOT for the following: IGA 21-0008238-1 IGA 22-0008506-1 IGA 23-0009566-1 Resolution 21-36 Resolution 22-07 Resolution 24-06 Original IGA Amend #1 Amend #2 Amended Total PDA Costs City 100% $ 30,000 $ 20,000 $ 50,000 Design Federal 94.3% City 5.7% City 100% $ 320,000 ($320,000) Subtotal — Design/PDA $ 350,000 ($ 320,000) $ 20,000 $ 50,000 Construction Federal 94.3% $ 1,349,784 $ 4,170,410 $ 5,520,194 City 5.7% $ 81,588 $ 252,083 $333,671 City 100% $ 920,556 ($ 898,131) $22,425 Subtotal —Construction $ 2,351,928 $ 3,524,362 $ 5,876,290 Estimated TOTAL Project $ 2,701,928 $ 3,544,382 $ 5,926,290 Cost Estimated City Funds $ 1,352,144 ($320,000) ($ 626,048) $ 406,096 Estimated Federal Funds $ 1,349,784 $ 4,170,410 $ 5,520,194 RECOMMENDATION The Public Works Department is requesting City Council approval to enter into an Intergovernmental Agreement (IGA) Amendment No. 2 with ADOT which will provide additional federal funds to cover the increased construction costs for the roadway and safety improvements of Winchester Road in the amount of$ 333,671. ACTION REQUIRED Presentation and discussion on the proposed IGA Amendment #1 at the April 15th, 2024 Working Session with consideration at the May 7th, 2024 Regular Session (consent agenda). Attachment 1: Intergovernmental Agreement 575 E.Baseline Avenue, Apache Junction, AZ 85119 Voice (480) 982-1055 • FAX (480) 982-8005 RESOLUTION NO. 24-06 A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, AUTHORIZING THE CITY TO ENTER INTO AMENDMENT NO. TWO TO THE INTERGOVERNMENTAL AGREEMENT WITH THE STATE OF ARIZONA FOR THE WINCHESTER ROAD, 29TH AVENUE TO SOUTHERN AVENUE, IMPROVEMENT PROJECT. WHEREAS, on November 16, 2021 the City of Apache Junction ("City") and the State of Arizona Department of Transportation ("ADOT") entered into an Intergovernmental Agreement ("IGA") for a pedestrian improvement project on Delaware Drive between 16tn and Broadway Avenues (the "Project") ; and WHEREAS, the City recently received, through the Maricopa Association of Governments ("MAG") , additional federal funds to cover the increased construction costs since 2021; and WHEREAS, the attached written amendment (%NIGA/JPA 21- 0008238-I, Amendment No. Two: 23-0009566-I") modifies the original financial and administrative conditions for construction of the Project, which takes into account the available MAG funds . NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION ARIZONA, AS FOLLOWS : 1) The mayor and city council hereby approve the attached IGA and the mayor is hereby authorized to sign the agreement on behalf of the City. 2) The city manager and/or his designee is authorized and directed to take all steps necessary to carry out the purpose and intent of this resolution. PASSED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, THIS _ DAY OF , 2024 . SIGNED AND ATTESTED TO THIS DAY OF , 2024 . WALTER "CHIP" WILSON Mayor RESOLUTION NO. 24-06 PAGE 1 OF 2 ATTEST: JENNIFER PENA City Clerk APPROVED AS TO FORM: RICHARD J. STERN City Attorney RESOLUTION NO. 24-06 PAGE 2 OF 2 ADOT CAR No.: IGA 21-0008238-I Amendment No.Two: 23-0009566-I AG Contract No.: P0012021001390 Project Location/Name:Winchester Road, 29th Avenue-16th Avenue Type of Work: Intersection Improvements Federal-aid No.: STBG-APJ-0(219)T ADOT Project No.: T032401C/01D TIP/STIP No.:APJ23-030D,APJ23-0300 CFDA No.: 20.205 - Highway Planning and Construction Budget Source Item No.: N/A AMENDMENT NO.TWO TO INTERGOVERNMENTAL AGREEMENT BETWEEN THE STATE OF ARIZONA AND THE CITY OF APACHE JUNCTION THIS AMENDMENT NO.TWO to INTERGOVERNMENTAL AGREEMENT (the"Amendment No. Two"),is entered into this date ,pursuant to Arizona Revised Statutes ("A.R.S.") §§ 11-951 through 11-954,as amended,between the STATE OF ARIZONA,acting by and through its DEPARTMENT OF TRANSPORTATION (the "State"or"ADOT") and the CITY OF APACHE JUNCTION,acting by and through its MAYOR and CITY COUNCIL(the"City"or"Local Agency").The State and the City are each individually referred to as a"Party"and are collectively referred to as the"Parties." WHEREAS,the INTERGOVERNMENTAL AGREEMENT,IGA 21-0008238-I,A.G.Contract No. P0012021001390,was executed on November 16,2021, (the"Original Agreement"); IGA 22- 0008506-I Amendment No.One,was executed on May 31, 2022, (the"Amendment No.One"); WHEREAS,the State is empowered by A.R.S.§ 28-401 to enter into this Amendment No.Two and has delegated to the undersigned the authority to execute this Amendment No.Two on behalf of the State; WHEREAS,the City is empowered by A.R.S.§48-572 to enter into this Amendment No.Two and has by resolution,if required,a copy of which is attached and made a part of,resolved to enter into this Amendment No.Two and has authorized the undersigned to execute this Amendment No.Two on behalf of the City; and NOW THEREFORE,in consideration of the mutual terms expressed herein,the purpose of this Amendment No.Two is to revise the Project description and increase construction costs, Exhibit A is revised and replaced accordingly.The Parties desire to amend the Original Agreement and Amendment No.One,as follows: The Parties incorporate the paragraphs set forth above as part of the body of this Amendment No.Two. Pagel of 4 IGA: 21-0008238-I Amendment No.Two: 23-0009566-I I. RECITALS Section I,Paragraph 3.is revised as follows: 3. The work proposed under this Agreement consists of construction of a third lane on Winchester Road from 16th Avenue to Southern Avenue, (the"Project").The Project will also include sidewalks,curb&gutter,a shared turning lane,bicycle lanes,streetlights along Winchester Road,drainage improvements,and utility relocation if required.The estimated Project cost,shown in Exhibit A,is estimated at$5,926,290,which includes federal aid and the City'share of costs.The City will administer the design of the Project and be responsible for all design; The State will advertise,bid and award,and administer the construction of the Project. H. SCOPE OF WORK Section II,Paragraph 2.e.,is revised,as follows: 2. The State will: e. After completion of design review and prior to bid advertisement, invoice the City for the actual PDA costs, as applicable, and the City's share of the Project construction costs, estimated at$356,096.After the Project costs for construction are finalized,the State will either invoice or reimburse the City for the difference between estimated and actual costs. De-obligate or otherwise release any remaining federal funds from the construction phase of the Project. Section II,Paragraph 3.d.,is revised,as follows: 3. The City will: d. After completion of design within 30 days of receipt of an invoice from the State and prior to bid advertisement pay to the State,any outstanding PDA costs,the City's share of the Project construction costs, estimated at $356,096, and if applicable, the difference between the final and initial construction cost estimates. Be responsible for and pay the difference between the estimated construction cost and Project bid amount prior to award. After Project completion, be responsible for and pay any outstanding Project costs,within 30 days of receipt of an invoice. III. MISCELLANEOUS PROVISIONS Section III,Paragraph 20 is revised,as follows: 20. Contractor Certifications.The Parties shall certify that all contractors comply with the applicable requirements of A.R.S.§§35-393.01 and 35-394. EXCEPT AS AMENDED,ALL OTHER terms and conditions of the Original Agreement and Amendment No.One remain in full force and effect. Page 2 of 4 IGA: 21-0008238-1 Amendment No.Two: 23-0009566-1 THIS AMENDMENT NO.Two shall become effective upon the full completion of signing and dating by all Parties to this Amendment No.Two. IN ACCORDANCE WITH A.R.S.§ 11-952 (D),the written determination of each Party's legal counsel providing that the Parties are authorized under the laws of this State to enter into this Amendment No.Two and that the Amendment No.Two is in proper form is set forth below. IN WITNESS WHEREOF,the Parties have executed this Amendment No.Two the day and year first above written. CITY OF APACHE JUNCTION By Date CHIP WILSON Mayor ATTEST: By Date JENNIFER PENA City Clerk I have reviewed the above referenced Amendment No.Two to the Original Agreement between the State of Arizona,acting by and through its DEPARTMENT OF TRANSPORTATION,and the CITY OF APACHE JUNCTION,an agreement among public agencies which,has been reviewed pursuant to A.R.S.§§ 11-951 through 11-954 and A.R.S.§48-572 and declare this Amendment No.Two to be in proper form and within the powers and authority granted to the City under the laws of the State of Arizona. No opinion is expressed as to the authority of the State to enter into this Amendment No.Two. Approved as to Form: By Date City Attorney Page 3 of 4 IGA: 21-0008238-I Amendment No.Two: 23-0009566-I ARIZONA DEPARTMENT OF TRANSPORTATION By Date STEVE BOSCHEN Infrastructure Delivery and Operations Division A.G. Contract No.P0012021001317 (ADOT IGA 21-0008223-I,Amendment No.One: 23- 0009565-I),an Agreement between public agencies,the State of Arizona and the City of Apache Junction has been reviewed pursuant to A.R.S.§§ 11-951 through 11-954 and A.R.S.§28-401 by the undersigned Assistant Attorney General who has determined that it is in the proper form and is within the powers and authority granted to the State of Arizona.No opinion is expressed as to the authority of the remaining Parties,other than the State or its agencies,to enter into said Amendment No.Two. By Date Assistant Attorney General Page 4 of 4 EXHIBIT A IGA: 21-0008238-1 Winchester Road,29th Avenue-16th Avenue Amendment No.Two: 23-0009566-1 Cost Estimate T032401C/01D The Project costs are estimated as follows: Original Amend#1 Amend#2 AMENDED TOTAL Executed Date: November 16,2021 May 31, 2022 Pending ADOT Project Development Administration (PDA)Cost.non-federal-aid: City's contribution @ 100% $ 30,000 $ - $ 20,000 $ 50,000 Scoping/Desig_n: City's contribution @ 100% $ 320,000 $ (320,000) $ - $ - Subtotal-Scoping/Design/PDA $ 350,000 $ (320,000) $ 20,000 *** $ 50,000 Construction•* Federal-aid funds @ 94.3% $ 1,349,784 $ - $ 4,170,410 $ 5,520,194 City's match @ 5.7% $ 81,588 $ - $ 252,083 $ 333,671 City's contribution @ 100% $ 920,556 $ - $ (898,131) $ 22,425 Subtotal-Construction $ 2,351,928 $ - $ 3,524,362 $ 5,876,290 Estimated TOTAL Project Cost $ 2,701,928 $ - $ 3,544,362 $ 5,926,290 City Funds $ 1,352,144 $ (320,000) ** $ (626,048) $ 406,096 Federal Funds $ 1,349,784 $ - $ 4,170,410 $ 5,520,194 *(Includes 18% construction engineering(CE) and administration cost(this percentage is subject to change,any change will require concurrence from the City) and 5% Project contingencies) **(Scoping/Design removed,City is administering design of the Project and will be responsible for all design costs) ***Prior to Amendment No.Two,the City was invoiced and paid$20,000.00 City of Apache Junction, Arizona 300 E Superstition Boulevard Agenda Item Cover Sheet Apache Junction,AZ 85119 Agenda Item No. 5. File ID: 24-271 Sponsor: Matt Busby Agenda Date:5/7/2024 Index: In Control: City Council Meeting Consideration of approval of Resolution No. 24-14 and Resolution No. 24-17, Resolutions of the Mayor and City Council of the City of Apache Junction,Arizona, designating Angelie Hawley as Chief Fiscal Officer for officially submitting and certifying the accuracy of fiscal years 2024 and 2025 expenditure limitation reports to the Arizona Auditor General. City of Apache Junction,Arizona Page 1 Printed on 5/2/2024 RESOLUTION NO. 24-14 A RESOLUTION OF THE CITY OF APACHE JUNCTION, ARIZONA MAYOR AND COMMON COUNCIL, DESIGNATING THE CHIEF FISCAL OFFICER FOR OFFICIALLY SUBMITTING THE FISCAL YEAR 2024 EXPENDITURE LIMITATION REPORT TO THE ARIZONA AUDITOR GENERAL Recitals : WHEREAS, A.R. S . §41-1279 . 07 (E) requires each. county, city, town, and community college district to annually provide to the Arizona Auditor General by July 31 the name of the Chief Fiscal Officer the governing body designated to officially submit. the current year' s annual expenditure limitation report (AELR) on the governing body' s behalf ; and WHEREAS, Entities must submit an updated form and documentation for any changes in the individuals designated to file the AELR.. WHEREAS, the City of Apache Junction Mayor and Council desires to designate Angelie Hawley, as the City' s Chief Fiscal Officer-. ENACTMENTS : NOW THEREFORE BE IT RESOLVED BY THE CITY OF APACHE JUNCTION MAYOR AND COUNCIL as follows : SECTION 1 . The recitals above are hereby incorporated as if fully set forth. herein. SECTION 2 . Angelie Hawley is hereby designated as the City' s Chief Fiscal Officer for the purposes of submitting the fiscal year 2024 AELR to the Arizona Auditor General on the governing body' s behalf . PASSED AND ADOPTED by the City of Apache Junction, Arizona Mayor and Council , this day of May, 2024 . WALTER. "CHIP" WILSON Mayor RESOLUTION NO. 24-14 PAGE I OF 2 Reviewed by: r�a4ntPowell- City Manager Attested to: JE NI FED PENA City Clerk Approved as to form: RICHARD J. STERN City Attorney RESOLUTION NO. 24-I4 PAGE 2 OF 2 RESOLUTION NO. 24-1-7 A RESOLUTION OF THE CITY' OF APACHE JUNCTION, ARIZONA MAYOR AND COMMON COUNCIL, DESIGNATING THE CHIEF FISCAL OFFICER FOR OFFICIALLY SUBMITTING THE FISCAL YEAR 2025 EXPENDITURE LIMITATION REPORT TO THE ARIZONA AUDITOR GENERAL Recitals : WHEREAS, A.R.S . §41-1279 . 07 (E) requires each county, city, town, and community college district to annually provide to the Arizona Auditor General by July 31 the name of the Chief Fiscal Officer the governing body designated to officially submit the current year' s annual expenditure limitation report (AELR) on the governing body' s behalf ; and WHEREAS, Entities must submit an updated form and documentation for, any changes in the individuals desigri at.ed to file the AELR. WHEREAS, the City of Apache Junction Mayor and Council desires to designate Arigelie Hawley, as the City' s Chief Fiscal Officer. ENACTMENTS : NOW THEREFORE BE IT RESOLVED BY THE CITY OF APACHE JUNCTION MAYOR AND COUNCIL as follows : SECTION 1 . The recitals above are hereby incorporated as if fully set forth herein. SECTION 2 . kngelie Hawley is hereby designated as the City' s Chief Fiscal Officer for the purposes of submitting the fiscal year 2025 AELR to the Arizona Auditor General on the governing body' s behalf . PASSED AND ADOPTED by the City of Apache Junction, Arizona Mayor and Council, this -- day of May, 2024 . WALTER "CHIP" WILSON Mayor RESOLUTION NO. 24-17 PAGE 1 OF 2 Reviewed by: ryant P City Manager Attested to: JENNIFER PENA City Clerk Approved as to form: 4.29-Z4 RICHARD J. STERN City Attorney RESOLUTION NO. 24-17 PAGE 2 OF 2 City of Apache Junction, Arizona 300 E Superstition Boulevard Agenda Item Cover Sheet Apache Junction,AZ 85119 Agenda Item No.6. File ID: 24-347 Sponsor: Matt McNulty Agenda Date:5/7/2024 Index: In Control: City Council Meeting Formal presentation by mayor of certificates of graduation to the participants of the 2024 Citizen Leadership Institute. City of Apache Junction,Arizona Page 1 Printed on 5/2/2024 City of Apache Junction, Arizona 300 E Superstition Boulevard Agenda Item Cover Sheet Apache Junction,AZ 85119 Agenda Item No.7. File ID: 24-348 Sponsor: Michael Pooley Agenda Date:5/7/2024 Index: In Control: City Council Meeting Proclamation designating the week of May 12-18, 2024, as 'Peace Officer Memorial Week". City of Apache Junction,Arizona Page 1 Printed on 5/2/2024 vrotlamattl, on PUBLIC SAFETY PEACE OFFICER MEMORIAL WEEK MAY 12— 18, 2024 WHEREAS, the police officers of Apache Junction work devotedly and selflessly on behalf of the people of this City, regardless of the danger or risk to themselves; and WHEREAS, these police officers have safeguarded the lives and property of the citizens in this great State of Arizona; and WHEREAS, by the enforcement of our laws, these same police officers have given our city internal freedom from fear of violence and civil disorder-, and WHEREAS, these men and women by it patriotic service and their dedicated efforts have earned the gratitude of the City of Apache Junction, the County of Pinal and State of Arizona. NOW,,THEREFORE, 1,Walter"Chip," Wilson,Mayor of the City of Apache Junction, Arizona, do hereby proclaim May 12 18, 2024 as PUBLIC SAFETY PEACE OFFICER MEMORIAL WEEK I also proclaim May 13111, 2024, PEACE OFFICER MEMORIAL DAY in honor of the Federal, State, and Municipal Officers who have been killed or disabled in the line of duty. Signed and attested to this _7 day of C, falter" hip" Wilson Mayor ATTEST: fifer P City Clerk City of Apache Junction, Arizona 300 E Superstition Boulevard Agenda Item Cover Sheet Apache Junction,AZ 85119 Agenda Item No.8. File ID: 24-328 Sponsor:Jamie Sullivan Agenda Date:5/7/2024 Index: In Control: City Council Meeting Proclamation designating May 18, 2024, as "Kids to Parks Day." City of Apache Junction,Arizona Page 1 Printed on 5/2/2024 vrot'lamattron KIDS TO PARKS DAY May 18, 2024 WHEREAS,, May 18, 2024, is the fourteenth Kids to Parks Day organized and launched by the National Park Trust held annually on the third Saturday of May; and WHEREAS,, Kids to Parks Day empowers kids and encourages families to get outdoors and visit local parks, public lands, and waters; and WHEREAS, We should encourage children to lead a more active lifestyle to combat issues of childhood obesity,diabetes and hypertension; and WHEREAS, Kids to Parks Day will broaden childretfs appreciation for nature and outdoors; and WHEREAS, Kids to Parks Day will recognize the importance of recreating responsibly while enjoying the benefits of the outdoors; NOW, THEREFORE, 1, Chip Wilson, Mayor of the City of Apache Junction, Arizona, do hereby proclaim May 18, 2024, as KIDS TO PARKS DAY Signed and attested to this day of 2024. Walter'Chip- Wilson Mayor ATTEST: 4e *fer P a City Clerk City of Apache Junction, Arizona 300 E Superstition Boulevard Agenda Item Cover Sheet Apache Junction,AZ 85119 Agenda Item No.9. File ID: 24-308 Sponsor:Ted Wolff Agenda Date:5/7/2024 Index: In Control: City Council Meeting Proclamation designating the week of May 19-25, 2024, as"Public Works Week." City of Apache Junction,Arizona Page 1 Printed on 5/2/2024 *4 '4 # # .1 4 ;r City of Apache Junction, Arizona 300 E Superstition Boulevard Agenda Item Cover Sheet Apache Junction,AZ 85119 Agenda Item No. 10. File ID: 24-332 Sponsor:Adrian Alegria Agenda Date:5/7/2024 Index: In Control: City Council Meeting Proclamation designating May 2024 as 'Building Safety Month." City of Apache Junction,Arizona Page 1 Printed on 5/2/2024 V I r ro t amatton BUILDING SAFETY MONTH MAY 2024 WHEREAS, the City of Apache Junction is committed to recognizing that our growth and strength depends on the safety and essential role our homes, buildings and infrastructure play, both in everyday life and when disasters strike; and WHEREAS, our confidence in the flexibility of these buildings that.make up our community is achieved through the commitment of alert guardians,— building safety and fire prevention officials, architects, engineers, builders, tradespeople, design professionals, laborers, plumbers and others in the construction industry—who work year-round to ensure the safe construction of buildings; and WHEREAS, these guardians are dedicated members of the International Code Council, a nonprofit that brings together local, state, territorial, tribal and federal officials who are experts in the building environment to create and implement the highest- quality codes to protect us in the buildings where we live, learn, work and play-, and WHEREAS, "Mission Possible,," the theme for Building Safety Month 2024, encourages us all to raise awareness about building safety on a personal, local and global scale; and WHEREAS, each year, in observance of Building Safety Month, people all over the world are asked to consider the commitment to improve building safety, resilience and economic investment at home and in the community, and to acknowledge the essential service provided to all of us by local and state building departments, fire prevention bureaus and federal agencies in protecting lives and property. NOW,THEREFORE, 1, Walter"Chip" Wilson, Mayor of the City of Apache Junction, Arizona, do hereby proclaim the month of May 2024 as BUILDING SAFETY MONTH Signed and attested tag`this ,,day of_121_� 2024. Walter"Chip"Wilson ATTEST: for"aro P e &;PZ Aty Clerk City of Apache Junction, Arizona 300 E Superstition Boulevard Agenda Item Cover Sheet Apache Junction,AZ 85119 Agenda Item No. 11. File ID: 24-337 Sponsor: Chip Wilson Agenda Date:5/7/2024 Index: In Control: City Council Meeting Brief summary of intergovernmental updates from mayor and councilmembers. City of Apache Junction,Arizona Page 1 Printed on 5/2/2024 City of Apache Junction, Arizona 300 E Superstition Boulevard Agenda Item Cover Sheet Apache Junction,AZ 85119 Agenda Item No. 12. File ID: 24-339 Sponsor: Bryant Powell Agenda Date:5/7/2024 Index: In Control: City Council Meeting City Manager's Report. City of Apache Junction,Arizona Page 1 Printed on 5/2/2024 City of Apache Junction, Arizona 300 E Superstition Boulevard Agenda Item Cover Sheet Apache Junction,AZ 85119 Agenda Item No. 13. File ID: 24-355 Sponsor: Bryant Powell Agenda Date:5/7/2024 Index: In Control: City Council Meeting Update on the Youth Advisory Council's accomplishments this year. City of Apache Junction,Arizona Page 1 Printed on 5/2/2024 City of Apache Junction, Arizona 300 E Superstition Boulevard Agenda Item Cover Sheet Apache Junction,AZ 85119 Agenda Item No. 14. File ID: 24-356 Sponsor: Eli Richardson and Bryant Powell Agenda Date: Index: In Control: City Council Meeting Presentation by Michael Barry, Director of Development at Scottsdale Training & Rehabilitation Services (STARS). City of Apache Junction,Arizona Page 1 Printed on 5/2/2024 City of Apache Junction, Arizona 300 E Superstition Boulevard Agenda Item Cover Sheet Apache Junction,AZ 85119 Agenda Item No. 15. File ID: 24-340 Sponsor: Eli Richardson Agenda Date:5/7/2024 Index: In Control: City Council Meeting Announcement of Current Events. City of Apache Junction,Arizona Page 1 Printed on 5/2/2024 City of Apache Junction, Arizona 300 E Superstition Boulevard Agenda Item Cover Sheet Apache Junction,AZ 85119 Agenda Item No. 16. File ID: 24-357 Sponsor: Michael Pooley Agenda Date:5/7/2024 Index: In Control: City Council Meeting Presentation and discussion with Detective Frank Nicholls of AJPD's Community Response Enforcement Unit, introducing new K-9 workmate, Tessa. City of Apache Junction,Arizona Page 1 Printed on 5/2/2024