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HomeMy WebLinkAboutRES 92-29RESOLUTION NO.92-29 A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA,DESIGNATING THE ELECTION DATE AND PURPOSE OF ELECTION;DESIGNATING THE DEADLINE FOR VOTER REGISTRATION;AND DESIGNATING THE PLACE AND THE LAST DATE FOR CANDIDATES TO FILE NOMINATION PAPERS. BE IT RESOLVED,by the Mayor and City Council of the City of Apache Junction,as follows: SECTION 1.Designation of Election Date;Purpose That March 9,1993 has been set as the time for holding the Primary Election in the City of Apache Junction for the purpose of nominating candidates for the Office of mayor and three councilmembers whose names shall appear on the ballot at the General Election to be held on May 18,1993.Any candidates receiving a majority of all valid votes cast at the Primary Election will be declared elected. A proposal to adopt a local alternative expenditure limitation - home rule option - will be considered at the City Primary Election on Tuesday,March 9,1993. SECTION 2.Designating Deadline for Voter Registration Pinal County and Maricopa County registration and voting lists will be used for the municipal election.In order to be qualified to vote you must be registered by February 8,1993. SECTION 3.Designating Date and Place to File Candidates Nomination Form Candidates seeking municipal office may obtain nomination papers and other materials which must be filed by candidates at the Office of the City Clerk,1001 N.Idaho Road, Apache Junction, Arizona,beginning December 9,1992.Candidates must file nomination papers and other nomination forms by 5:00 p.m.on January 8,1993 at the Office of the City Clerk,1001 N.Idaho Rd.,Apache Junction, Arizona,85219,in order for their names to appear on the Primary Election Ballot. APPROVED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA,THIS 20TH DAY OF OCTOBER ,1992. SIGNED AND ATTESTED TO THIS 21ST DAY OF OCTOBER ,1992. THOMAS DAMIANO Mayor RESOLUTION NO.92-29 PAGE 1 OF 2 ATTEST: KATHLEEN CONNELLY City Clerk City gtorney RESOLUTION NO.92-29 PAGE 2 OF 2 A.G. No:G.O.F.C. Subgrant No: JF-92-05-9501 STATE OF ARIZONA GOVERNOR'S OFFICE FOR CHILDREN 1700 West Washington, Rm. 404 Phoenix, Arizona 85007 INTERGOVERNMENTAL SUBGRANT CONTRACT AGREEMENT Award is hereby made for financial assistance under the Juvenile Justice Act of 1974, as amended(42 U.S.C. 5601 note), and is being provided on the basis of the subgrantee's approved application for funds to the Governor's Office for Children, hereafter referred to as GOFC, Administrator of the Act for the State of Arizona. Su bgrantee:City of Apache Junction Police Department Award Period:October 1, 1992 la: September 30,1993 Project Title:Youth Attendant AWARD SUMMARY: Federal Award State Match $12 500 $-0-B. Fringe Benefits -0- BUDGET SUMMARY: Categories Amount A. Personnel $10,000 Total Award Funds Local Cash Match $-0- C. Travel $12,500 D. Equipment Total Project Cost $12 500 -o- -o- E. Supplies -0- F. Contractual -0- G. Construction -0- H. Other Oper. Exp.2,500 I. Total Project $12.500 This document, including the approved application, general conditions and any special conditions attached hereto shall constitute the entire award agreement and supersedes all other understandings, oral or written. The parties hereto certify that the Subgrant shall be administered in accordance with all applicable state and federal rules and regulations relating to federal grant funds. SUB GRANTEE GOVERNOR'S OFFICE FOR CHILDREN Signature of Authorized Individual Date Signature of Authorized Individual Date Typed Name Typed Title Secretary of State Verification of Filing: Marti I. Lavis Typed Name Director Typed Title G.O.F.C. Subgrant SCOPE OF SERVICE Page 1 No.: JF-92-05-950 I Authority to Contract G.O.F.C.: A.R.S.41-101.01 11-952 et. seq. Authority to Contract Subgrantee: A.R.S.9-276 11-952 et. seq. Termination Date 9 /3 0/93 This Juvenile Justice and Delinquency Prevention Subgrant for the period October 1,1992 to September 30, 1993 is awarded to the Apache Junction Police Department whose responsibility under its YOUTH ATTENDANT PROGRAM is to provide custodial care services to youth in police custody.This shall be accomplished through the following: 1.To provide an on -call Youth Attendant to care for children who are in police custody, but are not subject to secure detention. 2.To ensure safety and provide minimal counseling until the youth is released in the custody of his/her parents or until such time as s/he is transported to another environment (shelter,etc.) 3.The Youth Attendant will report to the Apache Junction Police Department any observations of the youth's mental and physical condition and any other pertinent information to ensure the youth's safety and care. 4.Preparation and maintenance of client records which shall include the following: Juvenile's name, age, ethnic group, hours of attendant services. G.O.F.C. Subgrant SPECIAL CONDITIONS Page 2 No:JF-92-05-9501 CONTINUATION SHEET A.Approval of the submitted budget and budget narrative, and its cost estimate in no way implies GOFC's concurrence with any budget item included which would be an unallowable item or prior approval item as indicated within the OJARS guideline Manual, M 7100.1B, Financial and Administrative Guide for Grants.It is the responsibility of the Subgratitee to make the necessary evaluation and determination as to the reasonableness and allowability of the individual costs except where OJARS retains cost approval. B.Nothing herein shall be construed as obligating state general appropriation funds for payment of any debt or liability of any nature arising hereunder.The parties expressly recognize that all payments are to be made by GOFC solely from federal funds made available to GOFC for this purpose. Grant recipients using grant funds to increase the compensation of personnel that were employees prior to the awarding of this grant must demonstrate that an amount of local funds equal to said grant funds are made available during the project period to increase the compensation by the agency of its existing employees. D.The subgrantee is required to abide by federal and state procurement procedures. Subgrantee also agrees to notify all prospective bidders through requests for proposals or invitations for bids that federal and state requirements regarding conflict of interest are applicable in that Subgrantees that develop or draft specifications, requirements, statement of work and/or RFPs for a proposed procurement shall be excluded from bidding or submitting a proposal to compete for the award of such procurement. E.Approval of submitted budget and its cost estimate shall not relieve Subgrantee from seeking to secure maximum savings on equipment and supplies through competitive bidding or other negotiations in accordance with applicable federal, state, and local laws, rules and regulations.Purchases must be supported by invoices. F.Subgrantees are to request funds on an "as needed basis".For subgrants of $25,000 or less, the maximum amount that may be requested is an amount not to exceed a 135 day supply of cash.In calculating this amount, cash on hand, as well as prior requests in process, should be included.For subgrants over $25,000, a 75 day supply of cash is the maximum. G.The Subgrantee agrees to meet with GOFC staff during the first quarter of project operation for the purpose of establishing a plan for project implementation, monitoring and evaluation.The monitoring component of the plan will be designed to assist GOFC staff in determining compliance with the stipulations of the Subgrant Application and Subgrant Agreement. G.O.F.C. Subgrant No:JF-92-05-9501 SPECIAL CONDITIONS Page_3_ CONTINUATION SHEET H.Any deviation or failure to comply on the part of the Subgrantee with the conditions of this award without prior GOFC approval may constitute sufficient reason for GOFC to terminate the award, require the return of all unspent funds, perform an audit of expended funds, and require the return of any previously spent funds which are deemed to have been spent in violation of the purpose and conditions of this Subgrant Agreement.If GOFC finds non-compliance, the Subgrantee will receive a formal written notice which identifies the area of non-compliance and the appropriate corrective action to be taken.If the Subgrantee does not respond to this notice within thirty calendar days and does not provide sufficient information concerning the steps which are being taken to correct the problem, GOFC may suspend or permanently terminate the award. Subgrantee shall retain and shall require all of its subcontractors to retain for inspection and audit by the state and by the Governor's Office for Children all books, accounts, reports, files and other records relating to the award and performance of this grant for a period of 5 years after its completion.Upon request by the state or the Governor's Office for Children, a legible copy or the original of all such records shall be produced by the Subgrantee at the administrative offices for the Governor's Office for Children or at the office of the Auditor General. If federal or state audit exceptions are found relative to this AGREEMENT, the Subgrantee shall reimburse all costs incurred by the State of Arizona and GOFC associated with defending against the audit exception,or performing an audit or follow-up audit.Said costs may include, but need not be limited to:audit fees, court costs, travel costs, penalty assessments, attorney's fees based upon a reasonable hourly amount for the Assistant Attorney General based upon reasonable charges in the community, and all other costs of whatever nature. 1.Immediately upon notification from GOFC, the subgrantee shall reimburse the amount of the audit exception and any other related costs directly to the Grantor or GOFC as specified by GOFC in the notification. 2.The Subgrantee shall indemnify GOFC and the State of Arizona and hold them, their officers, agents, and employees harmless against any and all liability or damages with regard to audit exceptions. G.O.F.C. Subgrant No:JF-92-05-9501 SPECIAL CONDITIONS Page 4 CONTINUATION SHEET K.The Subgrantee agrees to comply with the organization audit requirements of both OMB Circular A-128, "Audits of State and Local Governments" and OMB Circular A- 133 ,"Audits of Institutions of Higher Education and other Nonprofit Institutions". State and local governments receiving $100,000 or more in federal financial assistance in any fiscal year must have a single audit for that year in accordance with OMB Circular A-128.State and local governments receiving at least $25,000, but less that $100,000 have the option of performing a single audit or separate program audits required by the applicable federal statutes and regulations.State and local governments receiving less than $25,000 in any fiscal year are exempt from a single audit.Institutions of higher education and other nonprofit institutions that receive awards between $25,000 and $100,000 a year shall have an audit made in accordance with OMB Circular A-133 or have an audit made of each federal award.The required audits are to be on an organization -wide basis, independently performed and must be in accordance with "Government Auditing Standards" covering financial audits.These audits are due six months after the close of the fiscal year. All parties are hereby put on notice that this AGREEMENT is subject to cancellation by the Governor purusant to A.R.S. 38-511, the provisions of which are incorporated herein. M.This AGREEMENT is subject to arbitration to the extent required by A.R.S. 12-1518. N.All parties to this AGREEMENT agree to comply with Title VII of the Civil Rights Act of 1964, as amended, the Age Discrimination in Employment Act, and State Executive Order No. 75-5 which mandates that all persons, regardless of race, religion, handicap, color, age, sex, political affiliation or national origin shall have equal access to employment opportunities.All parties shall comply with 1) the Rehabilitation Act of 1973, as amended, which prohibits discrimination in the employment or advancement in employment of qualified persons because of physical or mental handicap; 2) all applicable federal regulations regarding equal employment opportunity and relevant orders issued by the U. S. Secretary of Labor; and all applicable provisions of the Americans with Disabilities Act (Public Law 101-336, 42 U.S.C. 12101-12213) and all applicable Federal Regulations under the Act including 28 CFR Parts 35 & 36. 0.The AGREEMENT becomes effective when filed with the Secretary of State or on October 1, 1992, whichever is later.