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Home My WebLink About2024 07.16 City Council Regular Agenda City of Apache Junction, Arizona Meeting location: City Council Chambers at City Hall Agenda 300 E.Superstition Blvd Apache Junction,AZ City Council Meeting 85119 apachejunctionaz.gov Ph:(480)982-8002 Doors are open to the public at least 15 minutes prior to the posted meeting start time. Tuesday,July 16,2024 7:00 PM City Council Chambers A. CALL TO ORDER B. INVOCATION AND PLEDGE OF ALLEGIANCE C. ROLL CALL D. CONSENT AGENDA The council may, at this time, take single action on any or all items listed as consent agenda items. These may include, but are not limited to, acceptance of agenda, acceptance of minutes, appointments, acceptance of resignations and adoption of certain resolutions and other items which do not require a public hearing. The consent agenda is a timesaving device of which the mayor and city council is to receive documentation on these items from the city manager for their review prior to the meeting. Any member of the council may remove any item from the consent agenda for discussion and cause a separate vote on the matter later in the agenda. 1. 24-529 Consideration of acceptance of agenda. Sponsors: Jennifer Pena 2. 24-530 Consideration of approval of minutes of the regular meeting of July 2, 2024. Sponsors: Jennifer Pena Attachments: CCMIN 2024 07 02 MINUTES DRAFT 3. 24-519 Consideration of approval of procurement of a document management system, Laserfiche, from ICC Community Development Solutions utilizing OMNIA cooperative contract#01-158, in an amount of $56,756.00. This item was presented and discussed at the July 2, 2024, City Council meeting. Sponsors. Doug Wirthgen Attachments: ICC-CDS Laserfiche Document Mana ement S stem Memo A ache Junction C AZ-Laserfiche Self-Hosted Subseri Lion S� City of Apache Junction,Arizona Page 1 Printed on 711112024 City Council Meeting Agenda July 16,2024 4. 24-521 Consideration of approval of contract between the City of Apache Junction's Police Department and Safeware for acquisition of mobile command center van in amount not to exceed $1,787,302.16. This item was presented and discussed at the July 2, 2024, City Council meeting. Sponsors: Michael Pooley Attachments: QUOTE Command Van E ui ment Purchase A reement-PD Mobile Command Center Memo-CC-Command Van Purchase Re nest E. AWARDS, PRESENTATIONS AND PROCLAMATIONS Awards,presentations from other organizations,proclamations issued by the mayor, and acknowledgement of distinguished guests and visitors, and staff presentation of receipt of grant or donated funds are permitted at this time. F. REGIONAL INTERGOVERNMENTAL UPDATES The mayor or any member of council may at this time present a brief summary of any regional intergovernmental updates. However, no discussion shall take place on such items except for clarifying comments related to substance, time and location. 5. 24-531 Brief summary of intergovernmental updates from mayor and councilmembers. Sponsors: Chip Wilson G. CITY MANAGER'S REPORT The city manager, members of city staff or those individuals designated by the manager may present information pertinent to items under consideration or information related to the operation of the city. There shall however be no discussion at this time except for clarification inquiries. 6. 24-532 City Manager's Report. Sponsors. Bryant Powell 7. 24-471 Presentation and discussion with Republic Services regarding operational updates. Sponsors: Bryant Powell 8. 24-567 Presentation and discussion on volunteer activities for Fiscal Year 2024. Sponsors: Eli Richardson 9. 24-533 Announcement of Current Events. Sponsors: Eli Richardson H. PUBLIC HEARINGS Public hearings required by applicable law shall be conducted by the council and any person shall be given the opportunity to speak.All remarks shall be addressed to the council as a whole and not to any member thereof. Such remarks shall be limited to five(5)minutes unless additional time is granted by the mayor. This time limitation shall not apply to applicants and their agents appearing before the council. City of Apache Junction,Arizona Page 2 Printed on 711112024 City Council Meeting Agenda July 16,2024 1. OLD BUSINESS The council shall consider any business that has been previously considered and which is still unfinished to include those items previously postponed or tabled. No member of the public shall be permitted to speak on these items unless invited to do so by the mayor after first submitting a written request-to-speak form with the city clerk. 10. 24-554 Continued discussion and possible consideration of award of contract to Veregy for sports field lighting retrofit projects within city parks in an amount not to exceed $1,784,427.75 which includes a 5% contingency. This item was originally presented and discussed at the July 2, 2024, City Council meeting. Sponsors. Liz Langenbach Attachments: Staff Memo-Vere�ay Vereg3�-24-001 Sports Fields Lig_htin J. NEW BUSINESS The council shall consider any business not yet considered. No member of the public shall be permitted to speak on these items unless invited to do so by the mayor after first submitting a written request-to-speak form with the city clerk. 11. 24-539 Presentation and discussion on the Public Works Department Fiscal Year 2024-2025 Capital Improvement and Street Maintenance Plan. Sponsors: Shane Kiesow Attachments: City Council Memo-FY25 CIP&Str Maint Plan. ddf 12. 24-555 Presentation, discussion, and possible consideration of retroactive approval of agreement between the City of Apache Junction and Imagine Prep Superstition, Inc. for a grant-funded school resource officer in the amount of$139,671.79, for a contract term of July 15, 2024, through June 30, 2029. Sponsors: Michael Pooley Attachments: SPCA Memo to City Council- Imagine Prep Superstition SRO-Imagine Prep K. COUNCIL DIRECTION TO STAFF This item allows the mayor and city council to direct staff on specifically listed matters. 13. 24-558 Presentation, discussion and possible direction to staff on proposed amendments to City Code Article 4-8: Municipal Court Fee Schedule. Sponsors: Aaron LaSota Attachments: Staff Memo Cowart Fees 07.2024 Article 4-8 Court Fees Annotated L. SELECTION OF MEETING DATES, TIMES, LOCATIONS, AND PURPOSES City of Apache Junction,Arizona Page 3 Printed on 711112024 City Council Meeting Agenda July 16,2024 M. CALL TO PUBLIC At this time the public has the privilege to address the council with requests, communications, comments or suggestions relating to city business.All speakers must have already submitted a written "Request to Speak"form to the city clerk no later than the conclusion of the city manager's report portion of the agenda. If there is a group speaking on the same item, they should select a spokesperson.All such remarks shall be addressed to the council as a whole and not to any member thereof. The mayor is authorized to ask a speaker to stop speaking and leave the podium or to adjourn the meeting if anyone becomes disorderly, uncivil, makes personal attacks or continues to speak about items that are not within the jurisdiction of the city after being warned such issues are beyond the jurisdiction of the city to act. The council may not answer questions of the speaker, discuss the matter with one another, but may, at the conclusion: 1)respond to criticism by a speaker, 2)ask the city manager to review a matter, 3) ask the city manager to place the matter on a future agenda. Each speaker must approach the podium, speak into the microphone,provide their name and address. There is a three(3)minute time limit per speaker. N. ADJOURNMENT Copies of this agenda and additional information on any of the items listed above may be obtained from the City Clerk's office located at 300 E Superstition Blvd,Apache Junction,AZ 85119, Monday through Thursday from 7:00a-6:00p, excluding holidays. The City of Apache Junction invites and welcomes people of all abilities to use our programs, sites and facilities. Specific requests may be made by contacting the Human Resources Office at(480)474-2617 or TDD(480)983-0095. The Apache Junction City Council may vote to go into Executive Session for legal advice on any item listed on this agenda pursuant to A.R.S. §38-431.03(A)(3);this notice is given pursuant to A.R.S. § 38-431.02 to the members of the City Council and the public. City of Apache Junction,Arizona Page 4 Printed on 711112024 City of Apache Junction, Arizona 300 E Superstition Boulevard Agenda Item Cover Sheet Apache Junction,AZ 85119 Agenda Item No. 1. File ID: 24-529 Sponsor:Jennifer Pena Agenda Date:7/16/2024 Index: In Control: City Council Meeting Consideration of acceptance of agenda. City of Apache Junction,Arizona Page 1 Printed on 711112024 City of Apache Junction, Arizona 300 E Superstition Boulevard Agenda Item Cover Sheet Apache Junction,AZ 85119 Agenda Item No.2. File ID: 24-530 Sponsor:Jennifer Pena Agenda Date:7/16/2024 Index: In Control: City Council Meeting Consideration of approval of minutes of the regular meeting of July 2, 2024. City of Apache Junction,Arizona Page 1 Printed on 711112024 City of Apache Junction, Arizona Meeting location: City Council Chambers Meeting Minutes at City Hall 300 E.Superstition Blvd CityCouncil Meeting Apache Junction,AZ g 85119 apachejunctionaz.gov Ph:(480)982-8002 Doors are open to the public at least 15 minutes prior to the posted meeting start time. Tuesday,July 2,2024 7:00 PM City Council Chambers A. CALL TO ORDER Mayor Wilson called the meeting to order at 7:00 p.m. B. INVOCATION AND PLEDGE OF ALLEGIANCE Vice Mayor Schroeder gave the invocation and Councilmember Nesser led the meeting attendees in the Pledge of Allegiance. C. ROLL CALL Present: 7- Mayor Wilson Vice Mayor Schroeder Councilmember Nesser Councilmember Heck Councilmember Johnson Councilmember Cross Councilmember Soller Staff in Attendance: Matt Busby, Assistant City Manager Jennifer Pena, City Clerk Joel Stern, City Attorney Kayla Fulmer, Director of Marketing and Communications Michael Pooley, Police Chief Liz Langenbach, Parks& Recreation Director Patrick Ainsworth, Economic Development Director A. Doug LaSota, Municipal Judge Doug Wirthgen, IT Director Rob Wistler, Management Analyst Johnny John, Assistant Police Chief D. CONSENT AGENDA Councilmember Cross moved,seconded by Councilmember Soller to approve the Consent Agenda with clarification on the June 18,2024,minutes that Councilmember Cross and Heck only recused themselves from Item No. 13 on the consent agenda. June 18,2024,minutes are correct. Yes: 7- Mayor Wilson, Vice Mayor Schroeder, Councilmember Nesser, Councilmember Heck, Councilmember Johnson, Councilmember Cross and Councilmember Soller No: 0 City of Apache Junction,Arizona Page 1 City Council Meeting Meeting Minutes July 2,2024 1. 24-523 Consideration of acceptance of agenda. 2. 24-525 Consideration of approval of minutes of the special meeting of June 17, 2024. 3. 24-524 Consideration of approval of minutes of the regular meeting of June 18, 2024. 4. 24-446 Consideration of approval of the Economic Development Agreement with the Greater Phoenix Economic Council (GPEC), retroactive to July 1, 2024, for economic development services for the term of one year(FY24/25) in the amount of$19,320.00, and the appointment of Councilmember Peter Heck as the City of Apache Junction representative to the GPEC Board of Directors. 5. 24-498 Consideration of approval of professional services agreement with Teresa Monica Hunt for public defender services. This agreement will be for a period of three years beginning July 3, 2024 and ending on June 30, 2027. 6. 24-500 Consideration of approval of employment agreements with Douglas S. Campbell, Lisa M. Johnson, Michael Kielsky, and Dai Trang Nguyen as associate magistrates for on-call/as needed service. The new employment agreements will be for a period of four years beginning July 3, 2024 until June 30, 2028. E. AWARDS, PRESENTATIONS AND PROCLAMATIONS 7. 24-503 Proclamation designating July 2024 as "National Parks and Recreation Month." Mayor Wilson read the Proclamation designating July 2024 as"National Parks and Recreation Month", and presented it to the Parks and Recreation staff. Recreation Superintendent Jamie Sullivan shared that July is their most employed month due to all the recreation activities, so it is the perfect time to celebrate their team. She also played a video that showcased the various activities and events Parks and Recreation offers. F. REGIONAL INTERGOVERNMENTAL UPDATES 8. 24-526 Brief summary of intergovernmental updates from mayor and councilmembers. Mayor Wilson announced that he was recently appointed to the Transportation Policy Committee by the Maricopa Association of Governments. He is one of nineteen members with over 27 cities that will address the roads in Maricopa and Pinal counties. He will also be serving on the Resolution Committee for the League of Arizona Cities and Towns. G. CITY MANAGER'S REPORT 9. 24-527 City Manager's Report. Assistant City Manager Matt Busby stated City Manager Bryant Powell is away on vacation and there is no manager report. City of Apache Junction,Arizona Page 2 City Council Meeting Meeting Minutes July 2,2024 10. Announcement of Current Events. Management Analyst Eli Richardson shared the following events: -4th of July celebration at Superstition Shadows Park' 1001 W. Southern Ave. Apache Junction' AZ. Doors open at8:00p.m. and the fireworks show starts at8:30p.m. -The Concentrated Downtown Master Plan Update Open House on July 10, 2024, 6:00 p.m. - 7:30 p.m. at the Multi-Generational Cantar, 1035 N. Idaho Rd. Apache Junction, AZ. H. PUBLIC HEARINGS 11. Consideration of application for new Series 12 Restaurant Liquor License for K8aggio'a Lounge located at 100 N Plaza Orive, Apache Junotion, AZ. The next step in the process is for the council to hold a public hearing on the application and make a recommendation of approval ur denial to the Arizona Department of Liquor License and Control. Councilmember Cross moved,seconded by Councilmember Soller that the application for a new Series 12 Restaurant Liquor License for Maggie's Lounge located at 100 N.Plaza Drive be recommended for Approval to the Arizona Department of Liquor Licenses and Control. Yes: 7- Mayor Wilson, Vice Mayor Schroeder, Counoi|momborNoesor. Counoi|mombor Hook, Counoi|momborJohnoon. Counoi|mombor Cross and Counni|mombor SoUer No: O City Clerk Jennifer Pena stated the city received on application for onew Series 12 Restaurant Liquor License for K4oggie'a Lounge located at 100 N. Plaza Drive, on June 3. 2024. and the Notice of Posting was placed at the establishment nn June 4. 2024. The posting requirement has been met with no comments from the public. Correspondence related to inspections of the premises for safety and code compliant matters have been received from the Apache Junction Police Department, Planning and Zoning Depadmant. Building and Sah*h/ Division and the Superstition Fine and Medical District. All four entities find compliance with the inspection requirements and recommend approval. Development Services added that this applicant has a current building permit in process for tenant improvements to convert a previous health food store into a restaurant. The property is zoned B-3, which allows restaurants and bars outright. The liquor license application can go through the pnnceoo, but until the business io complete with the renovation and an approved inspection and Certificate of Occupancy have been granted, no business will be allowed at the location. Mayor Wilson opened the public hearing, receiving no comments, he closed the public hearing. U' OLD BUSINESS J. NEW BUSINESS City Council Meeting Meeting Minutes July 2,2024 12. 24-511 Presentation and discussion on procurement of a records management system, Laserfiche, from ICC Community Development Solutions utilizing OMNIA cooperative contract#01-158, in an amount of$56,756.00. Information Technology Director Doug Wirthgen presented a document management system centralizes and secures content, improves collaboration and supports compliance. Laserfiche Workflow is a business process automation tool. It is built into Laserfiche so an organization can use automatic document classification, organizing, routing, and archiving. Laserfiche uses a computer system and software to store, manage and track electronic documents and electronic images of paper-based information captured using a document scanner. The City of Apache Junction agrees with ICC Community Development Solutions and to the License Agreements for the software Laserfiche Self Hosted Subscription site license introduces a straightforward software license that includes a wide variety of features to benefit all departments of the municipality.As staff becomes more familiar, automation can be added, as well as integration with 3rd party applications and more. The cost of this comprehensive project is$56,756, which will be paid for using FY24 CIP council approved general funds that have been carried forward to council approved FY25 CIP. Councilmember concerns included:feedback from other cities using this system, compatability with Microsoft, contract period, what is included in the subscription fee and how the system works. Mr. Wirthgen responded to all concerns. 13. 24-520 Presentation and discussion on proposed agreement between the City of Apache Junction and Safeware, Inc. for the purchase of a Mobile Command Vehicle using American Rescue Plan Act(ARPA)funds in the amount of $1,787,302.16. Police Chief Michael Pooley presented the Apache Junction Police Department has formally asked to use funds from the American Rescue Plan Act("ARPA")to purchase a Mobile Command Vehicle (MCV). The city auditor has approved the request to use ARPA funds to acquire the MCV, which costs$1,787,302.16. This new MCV will replace the current one that is over 20 years old. Below are several key advantages offered by the MCV: 1. Enhanced coordination and communication with internal and external law enforcement partners 2. On-site emergency incident management 3. Advanced technology and equipment made available at any location necessary 4. Mobile crime labs and evidence processing 5. Rapid deployment and flexibility to urban and remote areas 6. Mobile incident command post 7. Support for Search and Rescue Operations 8. Public Relations and Media Management The primary role of a MCV is to help during active public safety emergencies and operations, City of Apache Junction,Arizona Page 4 City Council Meeting Meeting Minutes July 2,2024 such as major criminal investigations, natural disasters, special events, and rescue operations. MCV's serve as pivotal assets in bolstering emergency response capabilities, facilitating enhanced communication, and enabling efficient incident management. Their mobility and advanced technology render them indispensable tools for public safety agencies. The purchase of this specialty vehicle will allow the Apache Junction Police Department to continue to be in line with other law enforcement agencies across the country. Councilmember concerns included: benefits of the mobile unit, conditions of the funding being used, when the vehicle will be available and where it is being assembled. Chief Pooley responded to all concerns. 14. 24-522 Presentation and discussion on award of contract to Veregy for sports field lighting retrofit projects within city parks in an amount not to exceed $1,784,427.75 which includes a 5% contingency. Parks and Recreation Director Liz Langenbach presented the sports field and arena lighting within City of AJ Parks and Rec facilities are among some of the oldest infrastructure in our parks. Last year, Prospector Park softball fields#1 &#2 were retrofitted. This year budget amounts have been set aside to complete the softball complex by retrofitting fields#3 &#4. City staff has selected Musco Lighting. They are one of the premier manufacturers for sports field lighting, with a focus on energy-efficient, shielded LED lighting. There are several reasons why this is the best choice for the facilities: 1. This is the same system that is at the Little League fields and Prospector Park fields#1  and their automated system is already integrated into the facility reservation software and additionally allows light activation by staff from a mobile device or a computer. 2. Musco has experience designing systems that are compliant with Dark Sky Friendly Sports Field Lighting, and the City's application with their design has already been approved by DarkSky International. 3. Over time, the city will have substantial savings through lower electrical costs and lower maintenance/replacement costs. This project was approved in the FY25 budget for fields#3 &#4. However, staff has also identified potential grants to complete the remaining sports fields at Prospector Park and Superstition Shadows Park, utilizing the budgeted funds as a match. For this reason, staff has included a clause in the contract that allows the city to lock in pricing for the additional projects if the necessary additional grant funding is received. The City will utilize Musco's vendor, Veregy, for this replacement project under the 1 Government Procurement Alliance (1 GPA)Cooperative Contract 22-11 PV-08, thus fulfilling procurement and open market procedures. Staff is recommending a construction contract be awarded to Veregy, in an amount not to exceed $1,784,427.75, which includes a 5% owner-controlled contingency for unforeseen City of Apache Junction,Arizona Page 5 City Council Meeting Meeting Minutes July 2,2024 circumstances. If the city does not receive the additional grant funding, then only fields#3 &#4 will be completed this year. Councilmember concerns included: other funding that can be used and how the funding process works. Ms. Longanbonh responded to all concerns. K. COUNCIL DIRECTION TO STAFF L. SELECTION OF MEETING DATES, TIMES, LOCATIONS, AND PURPOSES M. CALL TO PUBLIC Andre Meek 1327 S Belair Road,Apache Junction, commented on road safety along Royal Palm Road and proposed adding reflectors on the island for the left turn. Donna Carr, 2178 W. Virginia St, Apache Junction, shared her thoughts on the new bill passed by Governor Hobbs mandating new rules for operating off-road vehicles. N. ADJOURNMENT Mayor Wilson adjourned the meeting otO:01p.m. ACCEPTED TH|S DAY OF 2024. BY THE MAYOR AND CITY COUNCIL OFTHE CITY DFAP/\CHE JUNCTION, AR|ZONA. SIGNED AND ATTESTED TO THIS DAY OF . 2024. VVALTER^CH|P''VV/LSON Mayor ATTEST: JENN|FER PENA City Clerk City Council Meeting Meeting Minutes July 2,2024 CITY COUNCIL MINUTES CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the City Council of the City of Apache Junction, Arizona, held on the day of , 2024. 1 further certify that the meeting was duly called and held and that a quorum was present. Dated this day of 2024. JENNIFER PENA City Clerk City of Apache Junction,Arizona Page 7 City of Apache Junction, Arizona 300 E Superstition Boulevard Agenda Item Cover Sheet Apache Junction,AZ 85119 Agenda Item No. 3. File ID: 24-519 Sponsor: Doug Wirthgen Agenda Date:7/16/2024 Index: In Control: City Council Meeting Consideration of approval of procurement of a document management system, Laserfiche, from ICC Community Development Solutions utilizing OMNIA cooperative contract#01-158, in an amount of$56,756.00. This item was presented and discussed at the July 2, 2024, City Council meeting. City of Apache Junction,Arizona Page 1 Printed on 711112024 A ache unction Information Technolo IT De artment DATE: July 1, 2024 TO: Honorable Mayor and City Councilmembers THROUGH: Bryant Powell, City Manager FROM: Doug Wirthgen,IT Director SUBJECT: ICC-CDS Implementation of Laserfiche DMS A document management system centralizes and secures content, improves collaboration and supports compliance. Laserfiche Workflow is a business process automation tool. It is built into Laserfiche so an organization can use automatic document classification, organizing, routing, and archiving. The use of a computer system and software to store, manage and track electronic documents and electronic images of paper-based information captured through the use of a document scanner. The City of Apache Junction, Pina) County, Arizona hereby agrees with ICC Community Development Solutions and to the License Agreements for the software Laserfiche Self- Hosted Subscription site license introduces a straightforward software license that includes a wide variety of features to benefit all departments of the municipality. As you become more familiar, we can add automation, integration with 3rd party applications and more. The cost of this comprehensive project is $56,756, which will be paid for using FY24 CIP council approved general funds that have been carried forward to council approved FY25 CIP. Staff recommends approval of: Go-Live and Post-Implementation Support Phase on or before June Ist, 2025. Self-hosted subscription based Laserfiche with ICC-CDS implementation & Training. City of Apache Junction Subscription Enterprise Content Management System — Self-hosted Valid for 60 days g v k �t s �{jtY teq � a. Bryan Faka Solutions Account Executive 248-320-3948 Eatkafficc-cds.com City of Apache Junction,Arizona TABLE OF CONTENTS LASERRCHESELF-HOSTED SUBSCRIPTION LICENSE OVERVIEW.....................................................................................3 GO-LIVE DEADLINE DETAILS @ AGREEMENT..................................................................................................................5 AUTHORIZATION Q^AGREEMENT..................................................................................................................................6 APPENDIX A—INSTALLATION,TRAINING AND SUPPORT..............................................................................................8 APPENDIX 8—RECOMMENDED SERVE SPECIFICATIONS.................................................................11 APPENDIX C—RECORDS RETENTION ESSENTIALS........................................................................................................12 City of Apache Junction,Arizona LASERFICHE SELF-HOSTED SUBSCRIPTION LICENSE OVERVIEW The Laserfiche Self-Hosted Subscription site license introduces a straightforward software license that includes a wide variety of features to benefit all departments of the municipality. As you become more familiar,we can add automation, integrations with 3rd party applications and more. *Laserfiche Self-Hosted Subscription Features: Self sty FeaturesSelf Hosted Add-Ons Business Business Document Management I/ SDK ` Import Agent with Email Archiving II Quick Fields Complete with Agent 10+ Advanced with Audit Trail Repositories Per Server' ' 15 Watermarks Full SQL Capabilities WebLink Public Portal Unlimited Workflow Forms Portal Forms Participant Users + Connector Community Users + Records Management J` Sandbox 3 Enterprise Identity Management ScanCornect + Integrations Bu ines Microsoft 355 Integration v' Integration with SharePoint(hosted) f Federated Search Integration with DocuSign J Integration with LaserApp + -Not Available+Optional Add-On ✓Included *Does not come with Microsoft SQL—all database and Microsoft server software needs to be provided by the client. Access to Online Support Resources The Laserfiche Support Site contains detailed technical information to increase your product knowledgebase.The Laserfiche Help Files contain useful information to help you get started with your Laserfiche System. Laserfiche also has numerous help videos which walk you through the product to help you become more familiar and comfortable with all of the different features.Additionally, Laserfiche Answers is an online forum that allows Laserfiche subscribers to collaborate on ideas and solutions. 00 CC7MIUNITY 3 June 18, 2024 DEVEI_QPNIENT SOLUTIONS Formerly General Code CMS IIC City of Apache Junction,Arizona Pricing/Services: MENEENEEMEMOM ®® Self-Hosted #Laserfiche Self-hosted Subscription Business Users-25-49 Tier JSENF3 25 $804.27 $20,106.75 #Laserfiche Participant Users-10-199 Tier JSPAR 75 $106.59 $7,994.25 Self-Hosted Subtotal $28,101.00 Professional Services Laserfiche Installation and Training On-Site Days 4 $2,200.00 $8,800.00 Laserfiche Implementation/Training-Remote per hour 16 hrs. $175.00 $2,800.00 *Custom Development Work 16 hrs. $210.00 $3,360.00 **Laserfiche Forms and Workflow Development-remote 60 hrs. $195.00 $11,700.00 ***Records Retention Essentials(Yr.2 forward:$300.00) 1 $1,995.00 $1,995.00 Professional Services Subtotal $28,655.00 Grand Total $56,756.00 #Laserfiche SAAS Software priced at OMNIA/National Cooperative Purchasing Alliance(NCPA)levels:Contract#01- 158 *Custom Development work to be determined. **Note that this is in the process of being scoped. ***See Appendix C for additional information. Anticipated annual SAAS fees after the included 1st year for the above configuration would be$28,101.00 Note: This estimate is subject to change based upon the then-current support prices for that year. Plan for a 5%YOY cost increase to all Laserfiche SAAS models. Adjustments to Performance Schedule; Delays: Adjustments to Schedule: Upon the mutual consent of the Municipality and ICC Community Development Solutions,the "Performance Schedule" may be changed or extended as provided under"Delays" below. Delays:Client must notify ICC Community Development Solutions, in writing,immediately upon learning or otherwise becoming aware,of any difficulties that may delay the delivery of services or deliverables within each step of the Implementation timeline. Such notification must identify the reason for the delay,as well as the anticipated period of delay.Any delay on the part of the customer that extends 10 city working days (not including Fridays) beyond the target date for completion of any step will result in a project restart and additional charges will be identified as part of a change order provided to the customer. This clause shall not apply in case of force majeure. ffiCOMMUNITY 4 June 18, 2024 DEVELOPMENT I SSW SOLUTIONS IlaRks Formerly General Code CMS PLC City of Apache Junction,Arizona GO-LIVE DEADLINE DETAILS AND AGREEMENT Deliverables:The deliverables for the Project shall include, but are not limited to: • System Installation, Configuration and Testing o Laserfiche Server, Directory Server,Web Client,Workflow, Forms and Audit Trail o Other components may be installed based on need or after the initial installation. • User Training • User Acceptance Testing(UAT) • Go-Live Support Milestones and Timeline: • Kickoff Meeting o On or before August 15th, 2024 • Planning and Installation Phase o On or before September 2nd, 2024 • Configuration and Admin Training Phase o On or before February 6th, 2025 • User Training,Testing and Acceptance Phase o On or before February 6th, 2025 • Go-Live and Post-Implementation Support Phase o On or before June 15t, 2025 Responsibilities of Vendor • Vendor shall assign qualified personnel to perform the services required under this Agreement. • Vendor shall schedule meetings and project work as quickly as possible to meet the Milestones and Timeline agreement. • Vendor commits to complete the Project in accordance with the timeline set forth in the Milestones and Timeline section. • Vendor shall offer weekly meetings to Client, reporting on the status of the Project and discussing any issues that may impact the timeline. Responsibilities of Client • Client shall provide Vendor with remote and monitored access to all necessary information, servers, and personnel required for the implementation of the Project. These requirements will be described by name in the kickoff meeting. • Client shall provide server(s) provisioned as described during the Kickoff Meeting within 1 week of the kickoff meeting. • Client shall designate a Project Manager during the Kickoff Meeting. This Project Manager will ensure that: o Client-side personnel are present at scheduled meetings. o Client-side personnel complete tasks assigned during the project. o Appropriate personnel are consulted during planning to ensure processes are documented/developed correctly. CDMMIJNITY 5 June 18, 2024 DEVIETOPMENT SOLUTIONS Formerly General Coda CMSLLC City of Apache Junction,Arizona AUTHORIZATION & AGREEMENT The City of Apache Junction, Pinal County,Arizona hereby agrees to the procedures outlined above,to ICC Community Development Solutions Terms&Conditions and to the License Agreements for the software referred to above, all of which are available at htt s: icc-cds.com terms-conditions,and are incorporated herein by reference, and authorizes ICC-CDS to proceed with the project. Electronic Document Management Project $56,756.00 Estimated Annual support fee second year forward(SAAS): $28,101.00 Note:Prices subject to change. Plan for a 5% YOY cost increase to all Laserfiche SAAS models. if/when the client wishes to implement the additional modules included with their licenses,there may be additional development,configuration and training time required. These additional service fees would not apply until you are ready and agree to implement additional components. SOFTWARE ORDER, PAYMENT AND PERFORMANCE SCHEDULE Kickoff Meeting • $28,101.00 of the project price shall be invoiced upon customer site activation, immediately following the Kickoff Meeting,on or before August 151h, 2024. This covers the software licensing for a single year and is a non-refundable amount, per Laserfiche. Subscription software may be cancelled after this initial year. Planning and Installation Phase • $2,000.00 of the Configuration and Training services shall be invoiced as completed, on or before September 2nd, 2024. • Other Services: These services have not been fully scoped and could be completed within any phase on the timeline depending on the needs of the customer. Scoping will take place during planning and a timeline will be created. ICC-CDS will invoice only the hours used during each phase. • $3,360.00 of the Custom Development services shall be invoiced as completed. • $11,700.00 of the Forms and Workflow Development services shall be invoiced as completed. Configuration and Admin Training Phase • $6,600.00 of the Configuration and Training services shall be invoiced as completed, on or before February 6th, 2025. • $1,995.00 of the Records Retention Essentials services shall be invoiced as completed, on or before February 6th, 2025. User Training,Testing and Acceptance Phase • $3,000 of the Configuration and Training services shall be invoiced as completed, on or before February 6th, 2025. Go-Live and Post-Implementation Support Phase on or before June 15t,2025 • Covered under maintenance. ffi1IT1 6 June 18, 2024 EVE DLOPMENT wk SOLUTIONS Formerly General Cale M LLC City of Apache Junction,Arizona In accordance with the terms set forth herein,the System/Product is obligated to perform to the utmost satisfaction of the Client at each specified milestone(milestones and objectives met as defined in this document and the documentation created in the planning phase). Prior to project advancement and the generation of associated invoices (payment terms of Net30),the Client is required to grant explicit approval for each milestone. Prompt adherence to these milestones is considered paramount, and any deviation therefrom shall constitute a breach of this agreement, affording the Client the discretion to terminate the contract without incurring any further financial liabilities. In such circumstances,the Vendor shall retain any payments made up to the approved milestone stages for completed and functional work and furnish an account statement releasing any funds pertaining to unmet milestones. LASERFICHE PUBLIC PORTAL/WEBLINK PRODUCT The City accepts all responsibility for reviewing documents to ensure confidential and secure information is protected when made available to outside entities using the Laserfiche Public Portal/Weblink product. (Client please fill out) Invoice for this Project to be sent to: Department: Contact Name: CITY OF APACHE JUNCTION, PINAL COUNTY,ARIZONA By: In the Presence of: Title: Title: Date: Date: ICC-CDS, LLCM By: In the Presence of: 0e4- Title:_General Manager Title: Sales Manager Date: 6/26/2024 Date: 6/26/2024 To authorize the project: 1. Sign the Proposal and return to your Solutions Account Executive 2. Fax or email the Authorization&Agreement Section only to:ICCCDS@iLcc-cds.com •fax(585)328-8189 3. Mail the signed Proposal to ICC-CDS at: 781 Elmgrove Road•Rochester,NY 14624 GOMMLINITY 7 June 18, 2024 W DEVELOPMENT SOLUTIONS Formerly General Code CMSLLC City of Apache Junction,Arizona APPENDIX A - INSTALLATION, TRAINING AND SUPPORT Pre-Installation Teleconference and Technical Review If applicable, prior to the installation and training,one of ICC-CDS's technicians will work with your technical staff or consultant to review the hardware and other technical requirements and ensure that all hardware is ready for the installation. We will also work with your designated contact person to establish the agenda for the on-site days. Customized Training If you are receiving training, ICC-CDS provides practical training sessions to ensure that your users keep pace with "best practices" and that your Laserfiche system continues to provide your organization with the maximum efficiencies possible. Whether you area new Laserfiche user or an existing user seeking refresher training, we pride ourselves on maintaining a team of trainers who can relate to users at any level of expertise. Our standard Laserfiche user training covers the basic functions of the program and provides you with the necessary skills to put the system into immediate use. Based on the file organization and file naming structures that were determined by your organization,the training covers input, search and manipulation features using your documents to address file-organization and file-naming structures Administrator Training covers the system administrative functions and typically takes place throughout the on-site sessions, as appropriate. TECHNICAL SUPPORT Technical Support covers all questions that might arise with your Laserfiche system should a technical issue arise. Technical Support covers the installation of software patches and minor upgrades, as appropriate. The first line of technical support is via telephone, using our toll-free number(855-436-5500) or via e-mail at Ifsupport@icc-cds.com. With Basic Support service,technical support requests not immediately addressed will be acknowledged within 8 business hours, with the majority of response times within 2 hours. ICC-CDS's support technician will discuss the issue with you. If there are more detailed diagnostics needed, the technician will log into your system remotely, using the Internet. In this way,the technician can see what the user is seeing, do diagnostics, and generally remedy the situation remotely during this initial contact. In situations that require additional research or work by the technician,we will let you know what still needs to be done, along with a timeframe for getting back to you. You will also receive a Case number for future reference. By providing remote diagnostics and remediation to our clients,we can provide you with quick resolution of your issues to keep you up and running. SOFTWARE PATCHES AND UPGRADES: In addition to receiving technical support, customers with a current SAAS contract will receive critical program updates within the current version of Laserfiche. This is extremely important because Laserfiche is continuously improved to be even more powerful and efficient. You will receive routine system updates released by the manufacturer after a period of additional ICC-CDS in-house testing, as CQMMUNITY 8 June 18, 2024 O DEVIETOPMENT SOLUTIONS Formerly EaneralCode CMS LLC City of Apache Junction,Arizona applicable. These patches and software upgrades are available for download at our FTP site. Customers are given the option of applying the patches themselves or having one of our Laserfiche technicians apply the patch remotely. There is no additional cost for the installation of minor software updates or patches (typically called 'point releases'). Major software updates(typically called 'version releases') may have associated service charges to install, upgrade, or to migrate your Laserfiche software to the new major release level. Related training on new functionality of the upgraded software may also have associated service charges. Any additional charges will be outlined and quoted to you in advance. LASERFICHE OFF-HOURS SYSTEMS UPGRADES: At times it is a requirement that Laserfiche systems upgrades are done during off hours or over the weekend to minimize operational interruptions. ICC-CDS is happy to work with our customers to accommodate these requirements. With changes in the law regarding payment of overtime for non-exempt helpdesk staff that are involved in doing work after hours or over the weekend,they must be paid overtime. ICC-CDS is going to begin charging a nominal fee for the off-hours work to cover this new expense. The charge will not exceed $500.00 for the time involved. Services covered under SAAS: • Remote troubleshooting and repair to the best of our ability of any errors generated by Laserfiche • Remote troubleshooting and repair to the best of our ability any Laserfiche functionality that is not working • Provide and remotely apply minor patches/point releases on an as needed basis • Respond to request calls within 8 business hours, if not immediately • Provide technical support between the hours of 8:00 AM -5:00 PM EST • Provide access to all major and minor patches provided by Compulink Laserfiche • User group meetings • Access to Laserfiche's knowledgebase • Access to webinars Services not covered under SAAS: • Training- New user or refresher training-either on-site or remote • Repair of damaged databases • Establishment of SQL maintenance plan • Addition of custom features or functionality to the software • Support or troubleshooting of third party software • Faults or problems caused by unauthorized access to configuration information or changes to components by the user or a third party. • Installation, Migration, Upgrading of software related to major software releases • Problems or faults caused by use of the product outside its normal operating conditions. NOGO[ NlUNITY 9 June 18, 2024 DVELQPMENT aw SOLUTIONS lReffinklan Formerly Geaerat Cade CMS ItC City of Apache Junction,Arizona • On-site technical support, unless it is specifically included as part of the selected Agreement or funded by the Customer on a per-day basis as part of a signed Change Order. • On-site consulting or training, unless it is specifically included as part of the selected Agreement or funded by the Customer on a per-day basis as part of a signed Change Order. Customer's Obligation: • To maintain appropriate backups of the Laserfiche database and associated files. • To contact ICC-CDS prior to implementing significant network changes that has the potential to impact the Laserfiche system. Some examples are, operating system changes on either the server or PC, replacement of existing PCs or server(s), and changes in network configurations, such as server name, IP address or workgroup on PCs. • To have Internet access on the Laserfiche server and all workstations where the Laserfiche client is installed and be willing to allow our Support Technicians remote access to the Customer's Laserfiche system via GoToAssist or other acceptable remote access tool. • To designate an IT contact and to provide the name, phone number and e-mail address on the registration form. • To describe technical issues completely in order to provide ICC-CDS's Support Technician sufficient information to be able to diagnose and reproduce the problem, including any identified error codes. M NOW DE ETLOPMENT 10 June 18, 2024 I Raw ount SOLUTIONS Formerly General Cade CKS It City of Apache Junction,Arizona APPENDIX B - RECOMMENDED SERVER/WORKSTATION SPECIFICATIONS Please click on the below links to view current specifications: Laserfiche Self-Hosted &Avante Minimum Recommended Hardware Specs Laserfiche Default Ports Virtualization Considerations for Laserfiche 59,v1 Wkl, 'DENIETONMUNT 11 June 18, 2024 v SOLUTIONS amish .formerly GeneratCadoCKSIIC City of Apache Junction,Arizona APPENDIX C — RECORDS RETENTION ESSENTIALS Recordstention Essentials by I ICC Community Development Solutions has created a toolset to help you handle the essential components of records retention. Our set of tools will help every department efficiently categorize and prep documents for retention and provide the records manager tools to easily search for and send records to final disposition. Document Retention: 1. We'll provide a set of metadata fields as seen to the right. Retention Demo Doc 2. For retention, select your Department,which narrows beta it Fields Prey W More . your list of Document Types. Selecting these two bits of data auto-fills the Retention Period and Entry Date Template Definition. Re xxdc Rete tm Ess nbalt, 3. Based on that,you choose the Entry Date as the starting RRE Department date for the retention period. 4. The Disposition Date is auto calculated by Laserfiche. 5. These fields can be added to any template,or you may RRE Document Type choose to use the generic Records Retention Essentials U hty ln,5urance template for all documents under retention. RRE PatentitnP,-nod 4 Ready-to-use Searches: RRE Entry Date Definition • Documents ready for disposition in 31 days • Documents ready for final disposition • Documents not processed (no entry date) RRE Enb Date • Documents with a Legal Hold `` " RRE Disposition pate Legal Hold: 3 12022 We will create base legal holds for you or create a security tag you can apply to any document under a legal hold. This will apply a bold watermark across the document stating it's not to be destroyed. Training will prepare you to use all aspects of the system: • Basic use of the system • How to search and manage records • Creating metadata reports of documents being destroyed • How to set up new templates to work with the automation COI�N1llNIT1 12 June 18, 2024 l DEVELOPMENT SOLUTIONS Formerly General Code CKSLLC City of Apache Junction, Arizona 300 E Superstition Boulevard Agenda Item Cover Sheet Apache Junction,AZ 85119 Agenda Item No.4. File ID: 24-521 Sponsor: Michael Pooley Agenda Date:7/16/2024 Index: In Control: City Council Meeting Consideration of approval of contract between the City of Apache Junction's Police Department and Safeware for acquisition of mobile command center van in amount not to exceed $1,787,302.16. This item was presented and discussed at the July 2, 2024, City Council meeting. City of Apache Junction,Arizona Page 1 Printed on 711112024 . AFE ARE QUOTATION Safeware,Inc. Order Number 5710 South 32nd Street 10127601 Phoenix,AZ 85040 Order Date 7 Page USA — -� 06/13/2024 09:37:06 1 of 1. 800-331-6707 www.safewareinc.com Quote Expires On: 07/31/2024 Contract No: Maricopa County#210237-C Bill To: Customer ID: 140263 Ship To: Apache Junction Police Department Apache Junction Police Department 1001 N.Idaho Rd 1001 N.Idaho Rd Apache Junction,AZ 85119 Apache Junction,AZ 85119 480-982-8260 Requested By:Johnny John PO Number Taker Email LDV Debbie Lundquist dlundquist@safewareinc.com Freight Terms Phone Fax Freight Paid 303-322-3577 Sales Representative Rob Berner Quantities Pricing Item ID UOM Unit Extended Ordered Allocated Remaining UOM Item Descrintion Price Price UnitSize Q Unit Size 1.00 0.00 1.00 EA LDV PROPOSAL C40MCC-35955-23 EA 1,653,360.00 1,653,360.00 1.0 APACHE JUNCTION(AZ)MOBILE 1.0 COMMAND CENTER Total Lines: l SUB-TOTAL: 1,653,360.00 TAX: 133,942.16 AMOUNT DUE: 1,787,302.16 Actual freight added per freight terms 180 Industrial Drive Burlington,WI 53105 USA Phone:800.558-5986 LDVaFax:(262)767.2529 CUSTOM SPECIALTYVEHICLES Direct:+1(262)763-0147 www.ldvusa.com PRELIMINARY SPECIFICATIONS FOR: APACHE JUNCTION (AZ) MOBILE COMMAND CENTER LDV PROPOSAL # C40MCC-35955-23 April 19, 2024 I A r - - _ - - -Atm WEATHER F _ - uffll NI O SCENE SCENE SCENE SITE CAMERA r. — a r r' r, - - - , C OR OUTLE ._ / �,, TIMTF: CAMERA _. > . �. 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'HASS�S FRAME RAILS L - PULL OUT STAIRS 'VENT INTO TO T�..I OU POCKETLZIV - — f 0 0 u MAGNETIC DRY ERASE BOARD ELECTRONICS POCKET'DOOR OVERHEAD SIDE FRACK ACCESS BEHIND DRY ERASE BOARD RACK MAGNETIC DRY ERASE BOARD MAGNETIC DRY ERASE BOARD CAMERA CABINET AXON CAMERA EXTRON CONTROL PANEL SLIDE-OUT SLIDE-OUT RADIO WEATHER DISPLAY CONSOLE SLIDE-OIJT CAMERA CLOCK lr�- --W r- - -- -- --- -- - --- -.111111 11 I'll, - - ------------------- SLIDE-OUT SLIDE-OUT SLID&OUT ------------- MAGNETIC DRY MAGNETIC DRY X ERASE BOARD ERASE BOARD ----- --------------- -------------------------------- O ---------- ---------- WORK WORK ------ STATIONJ r, STATION #5 #1 O r, -45�- 1A 1A /A ------------------------- F STAIR CASSETTE `---------------------------- ----------------------------------------------- pp 24" 7 ------------------------------------- -------- --- CONFERENCE MONITORS TABLE --------------- ------- ------- :VTER ELECTRIC HE/ 'o/ O FLIP DOWN BENCH SEAT AUTO EJECT GRAB HANDLE ELECTRIC HEATER -- -------- SHORE POWER GENERATOR FLIP DOWN BENCH SEAT FLIP DOWN BENCH SEAT LEVELING JACK S PULL OUT CASSETTE STAIRS r i SIREN BACK UP MONITOR ---- 7-it PRO, j, k, ----------------- O �� REMOVABLE TABLE REN10'vIABLE TABLE STORAGE CUSTOM FAB CON R�CATED SOLE RADIO SMALL TOLICHPAD POCKET DOOR CONFERENCE TABLE --------------------------------------------- ---------------------------------------------------------------------------------------- 10"MULTIPLEX EXTERIOR WORK S I'ATION W/TV 7' CONTROLS AGINJET�C M DRY a I/z J� - " GALLEY ERASE BOARD MAGNETIC DRY ERASE BOARD MICROWAVE AXON! CAMERA $WNDOIVV SLIDE-OUT SLIDE-OUT COFFEE MAKER RADIO OVERHEAD �36x24 EGRESS) OVERHEAD CA BIN ET REFRIGERATOR CABENET LOGITECH VIDEO CAMERA - - - 1 7 f L DRY ERASE DRY ERASE GAS SPRINGS GAS SPRINGS MAGNETIC DRY ERASE BOARD 24" 24" ---------- 24" MONITORS WORK WORI,(� �10 U"'ll X, STATION STATION #2 #3 ..........------ -------------- SLIDE OL,fl- __j PURIP --------------------O ----------------- ---- -------- - --------------------------------------- FLIP DOWN BENCH SEAT EXTERlr.,.)R STORAGE COMPARTMENT AUX. BATTERIES POWER CONVERTERS/Cl-lARGERS GRAB HANDLE PRINTER PULL OUT CASSETTE STAIRS LEVELING JACKS SLIDEOUT TRAY FOR TRIP01.") LIGHTS J ............................................................................................................................................................................................................................................................................................................................. ov ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 0 0 - --------------- --- 180 Industrial Drive Burlington,WI 53105 USA Phone:800-558-5986 L DVa Fax:(262)763.0156 CUSTOM SPECIALTY VEHICLES Direct:+1(262)763-0147 www.ldvusa.com Item Qt 1.00 CHASSIS/BODY DIMENSIONS: 29.5' dry van wide body tandem • Cab-to-Axle 252.4" •Wheelbase of chassis: 318" • Overall length of apparatus: 484" • Overall apparatus width, rub rail to rub rail: 102" • Overall height of apparatus (loaded): 149" • Interior walkway height raw body: 83" • Interior walkway height finished: 81.5" • Interior walkway length: 354" • Interior raw body width: 99" • Interior finished body width: 93" Final measurements are dependent on body builder, chassis components, axles, tires, frame, suspension, and roof-mounted equipment. 2.00 CHASSIS: 2.01 1 2024 Freightliner M2 106 Conventional cab, Tandem rear axle truck chassis. 56,000-lb. GVWR with rear air ride suspension and air brakes. ENGINE: • Cummins L9 360EV HP @ 2200 RPM, 2200 GOV, 1150 LB/FT @ 1200 RPM ENGINE EQUIPMENT: • 2016 Onboard Diagnostics/2010 EPA/CARB/GHG14 • 2008 Carb Emissions Certification -Clean Idle (Includes 6X4" label on Lower Forward Corner of Driver Door) • 12v 240 amp 40-SI brushless pad alternator • (2)group 31, 12 volt maintenance free 2000 cca threaded stud batteries • Single battery box frame mounted LH side under cab • Positive and negative posts for jumpstart • 18.7 cfm air compressor with internal safety valve • GVG, fire and emergency service vehicles engine warning • Cummins engine brake integral with variable geometry turbo • RH standard horizontal tailpipe • 6 gallon diesel exhaust fluid tank •Antifreeze to-34f, extended life coolant • Gates blue stripe coolant hoses or equivalent • 1000 Watt/115 volt block heater • 12v 38mt hd starter with integrated magnetic switch TRANSMISSION: •Allison 3000 EVS automatic transmission with PTO provision TRANSMISSION EQUIPMENT: • Magnetic plugs, engine drain, transmission drain, axle(s)fill and drain • Push button electronic shift control, dash mounted •Transmission oil check and fill with electronic oil level check • Synthetic transmission fluid Page 4 of 29 6/20/2024 Apache Junction(AZ)C40MCC-35955-23 JJB REV1 180 Industrial Drive Burlington,WI 53105 USA Phone:800-558-5986 L DVa Fax:(262)763.0156 CUSTOM SPECIALTY VEHICLES Direct:+1(262)763-0147 www.ldvusa.com Item Qt FRONT AXLE AND EQUIPMENT: • 16,000# Drop single front axle • Meritor 16.5x6 Q+ cast spider cam front brakes, double anchor, fabricated shoes • Fire and emergency severe service, non-asbestos front lining • Front oil seals •Automatic front slack adjusters •TRW tas-85 power steering • Synthetic 75w-90 front axle lube FRONT SUSPENSION: • 16,000#Taperleaf front suspension • Front shock absorbers REAR AXLE EQUIPMENT: •40,000# R-series Tandem rear axle •4.88 Rear axle ratio • (1) Interaxle lock valve for tandem or tridem drive axles • Meritor 16.5x7 Q+ cast spider cam rear brakes, double anchor, fabricated shoes • Fire and emergency severe service non-asbestos rear brake lining • Rear oil seals •Automatic rear slack adjusters • Synthetic 75w-90 rear axle lube REAR SUSPENSION: •Airliner 40,000# Extra duty rear suspension •Airliner high position ride height • Manual dump valve for air suspension with indicator light and buzzer, without gauge • Rear air suspension dump valve autofill with ignition off or>5 mph • Dual air rear suspension leveling valves • Rear shock absorbers -two axle (tandem) (air ride suspension) BRAKE SYSTEM: •Air brake package •4S/4M ABS • BW AD-9 brake line air dryer with shield, heater and integral reservoir •Air dryer frame mounted • Steel air brake reservoirs • Pull cable on wet tank, petcock drain valves on all other air tanks FRAME: • 7/16"x3-9/16"x11-1/8" steel frame • 1/4" (6mm)C-Channel inner frame reinforcement CHASSIS EQUIPMENT: •Three-piece 14 inch chromed steel bumper with collapsible ends • Front tow hooks -frame mounted • Bumper mounting for single license plate FUEL TANKS: • 50 gallon/189 liter rectangular aluminum fuel tank- RH • 50 gallon/189 liter short rectangular aluminum fuel tank- LH Page 5 of 29 6/20/2024 Apache Junction(AZ)C40MCC-35955-23 JJB REV1 180 Industrial Drive Burlington,WI 53105 USA Phone:800-558-5986 L DVa Fax:(262)763.0156 CUSTOM SPECIALTY VEHICLES Direct:+1(262)763-0147 www.ldvusa.com Item Qt • Length of auxiliary pickup tubes (generators, furnaces etc.)shall prevent these devices from using more than 75% of vehicle's fuel tank capacity • Polishing of fuel/hydraulic tank(s)with painted bands • Fuel tank(s)forward • Polished stainless steel step finish • High temperature reinforced nylon fuel line TIRES: • Michelin X Line Energy Z 315/80R22.5 20 ply radial front tires (or current model) • Michelin X Multi D 275/80R22.5 14 ply radial rear tires (or current model) WHEELS: •Accuride 22.5x9.00 10-hub pilot 6.02 inset 10 hand aluminum disc front wheels •Accuride 42644 AccuLlite aluminum outside, 51408 Accu-Lite steel inside; 22.5x8.25 10-hub pilot disc rear wheels • Bright standard polish front wheels with accu-shield finish • Bright standard polish rear wheels with outer only accu-shield finish CAB INTERIOR: • Interior convenience package • Heater, defroster and air conditioner • Standard HVAC ducting • Heavy duty air conditioner compressor • Dome door activated LH and RH, dual reading lights, forward cab roof • LH and RH electric door locks • (1) 12 volt power supply in dash • Premium high back air suspension driver seat with 2 chamber air lumbar, integrated cushion extension, tilt, adjustable shock absorber • Premium high back air suspension passenger seat with 2 chamber air lumbar, integrated cushion extension, tilt, adjustable shock absorber • Dual driver and passenger seat armrests • Black mordura cloth driver seat cover • Black mordura cloth passenger seat cover • High visibility orange retractor driver and passenger seat belts •Adjustable tilt and telescoping steering column CAB EXTERIOR: • 106" BBC Flat roof aluminum conventional cab • Leaf spring rear cab suspension • Nonremovable bugscreen mounted behind grille • LH and RH exterior grab handles with single rubber insert • Hood mounted chromed plastic grille • Dual electric horns • Door locks and ignition switch keyed the same • Dual west coast bright finish heated mirrors with LH and RH remote • LH and RH 8" bright finish convex mirrors mounted under primary mirrors • RH down view mirror • Omit rear window Page 6 of 29 6/20/2024 Apache Junction(AZ)C40MCC-35955-23 JJB REV1 180 Industrial Drive Burlington,WI 53105 USA Phone:800-558-5986 L DVa Fax:(262)763.0156 CUSTOM SPECIALTY VEHICLES Direct:+1(262)763-0147 www.ldvusa.com Item Qt •Tinted door glass LH and RH with tinted operating wing windows, and tinted windshield • RH and LH electric powered windows INSTRUMENTS &CONTROLS: • 97 db backup alarm • Electronic cruise control with switches in LH switch panel • 2 Inch electric fuel gauge • Programmable rpm control -electronic engine • Electrical engine coolant temperature gauge • 2 Inch transmission oil temperature gauge • Engine and trip hour meters integral within driver display • Electric engine oil pressure gauge •AM/FM/WB Radio with bluetooth, and USB and front auxiliary inputs dash mounted radio • (2) radio speakers in cab •AM/FM Antenna mounted on forward LH roof • Electronic mph speedometer with secondary kph scale, without odometer Note: Chassis specifications are from Freightliner Custom Chassis and are subject to change without notice. 2.02 CHASSIS WARRANTY: • Five (5)-year/50,000-mile Freightliner M2 chassis warranty. •Two (2)-year/100,000-mile Cummins engine warranty. • Five 5 - ear/unlimited miles Allison transmission warranty. 2.03 1 Chassis starter interlock system. • Chassis starter is disabled when any of the connected systems is not ready for vehicle travel. •Audio warning will sound if ignition is turned on • Multiplex screen will show a which device is not stowed and engaging the interlock. • Override button allows for moving the vehicle in an emergency situation. 2.04 1 US DOT triangle reflector kit with three (3)triangles, for compliance with FMCSA regulations. Includes plastic storage case. Kit will be shipped loose in the vehicle. 2.05 1 Route horizontal exhaust to streetside. 3.00 BODY: 3.01 1 • Load space area shall be 83" high x 99"wide x 29.5' long custom all aluminum dry van body with the following: •Aluminum alloy double H wall beam, 6005-T5 alloy, 3"deep x 1.5"wide, 0.125 wall thickness. Studs feature machined wire pass-throughs, and raised adhesive control features on base. • I-beams chemically bonded to sidewalls eliminating the need for additional rivets. Buck-rivets will be used to fasten the top, bottom and rub rail. Use of two-sided tape is not acceptable. • Body shall have 0.125" strain-hardened aluminum alloy 5052-1-136 side panels. The upper panels shall be free of rivets allowing for smooth graphics application. • Skirt supports,1.5 x 1.5 x 0.125 angle to reinforce skirt edge and hold bottom edge in a straight line. 0.188 x 1.00"flat braces placed at 4' intervals and riveted to lower wall angle and floor to maintain sidewall skirt rigidity. • Fender flares, 1.38"x 2.25"x 0.090" roll formed and radiused 5052-1-132 aluminum sheet, Page 7 of 29 6/20/2024 Apache Junction(AZ)C40MCC-35955-23 JJB REV1 180 Industrial Drive Burlington,WI 53105 USA Phone:800-558-5986 L DVa Fax:(262)763.0156 CUSTOM SPECIALTY VEHICLES Direct:+1(262)763-0147 www.ldvusa.com Item Qt mechanically fastened to wheel opening. Edges sealed against moisture. • NFPA 1901 embossed 0.125" aluminum tread plate roof attached to 3"x 1 1/2"x 0.125 extruded aluminum roof bows on 16" centers. Bows are 2"skip welded every 12"Tread plate seams shall be continuous welded. Perimeter of roof shall be chemically sealed. • Extruded aluminum floor with interlocking planks, 1.88" high x various widths, 0.125"top surface. 6005-T5 alloy and temper. Heavy-duty thick-wall extruded planks fore and aft of all floor cutouts and every 5th plank in all other areas. Planks made of 600545 alloy and temper, 0.250"thick top surface. • Full width 3" deep aluminum rear bumper painted to match the body. • Full length skirting below floor. •All clearance and side marker lights to be LED. • Standard structural warranty of 5 years or 50,000 miles and standard component warranty of 12 months or 12,000 miles. •The vehicle shall be fully sanded on all exterior surfaces with no more than 150 grit to assure removal of imperfections in metal surface. All aluminum shall be chemically etched and primed prior to painting. Base body color shall be oven baked and painted to commercial truck standards. Note: Specifications are from body manufacturer and are subject to change without notice. 3.02 3 32"wide aluminum sedan door installed above floor. Includes 21.5"wide x 25.5" high fixed window. Door shall have continuous stainless-steel piano hinge, two (2) nylon door straps and an aluminum drip rail. NOTE: Locate (1)curb side and (1) rear for entry doors. Locate (1)street side for lavatory. 3.03 3 Custom fabricated door holder, manually operated to hold door in fixed open position, NOTE: Locate (1)curb side and (1) rear for entry doors. Locate (1)street side for lavatory. 3.04 3 Interior heavy-duty fluted aluminum grab handle with rubber inserts and chrome plated stanchions installed at entry door. NOTE: Locate (1) on each interior door panel. 3.05 3 Wire one of the overhead lights to function as a courtesy light when the entry door is opened. NOTE: Locate (1) at each entry door. 3.06 3 Whelen PEL2C automatic courtesy LED light at lower portion of the entry door with chrome housing. NOTE: Locate (1) at each entry door. Illuminate steps when door is opened. 3.07 1 Courtesy light defeat in Intel-I-Touch TM multiplex control screen. Each entry door courtesy light will be automatically deactivated where the corresponding room has the overhead lighting set to night mode. Page 8 of 29 6/20/2024 Apache Junction(AZ)C40MCC-35955-23 JJB REV1 180 Industrial Drive Burlington,WI 53105 USA Phone:800-558-5986 L DVa Fax:(262)763.0156 CUSTOM SPECIALTY VEHICLES Direct:+1(262)763-0147 www.ldvusa.com Item Qt 3.08 2 Pull out aluminum stairs encased in a narrow profile cassette installed below floor line, eliminating the need for an interior stepwell. Includes exterior fold out handrail. 3.09 1 Underbody compartment with steps for exterior lavatory access. Includes exterior fold out handrail. 3.10 1 Whelen Stop/Turn/Tail/Backup light set. Includes two of each of the following: •Whelen M6FCV4 polished chrome vertical housings for four M6 series lightheads. The fourth light head will be an emergency flasher as specified in the DC Emergency Lighting section. •Whelen M6 series LED arrow shaped amber turn signal, model number M62T. •Whelen M6 series LED brake/tail light heads, model number M62BTT. •Whelen M6 series LED back-up light heads, model number M62BU. 3.11 1 Cast Products LP0004-1-B aluminum license plate mounting frame with LED light. 3.12 1 Entire underside shall be undercoated. Includes floor extrusions, step wells and aluminum compartments. 3.13 1 LDV rear mud flaps. Includes anti-sail brackets when required. 3.14 4 Flat floor slide-out room extension fabricated with a structurally rigid welded aluminum tube design with a fully bonded aluminum shell. During deployment an electronic control system automatically expands the room extension and lowers the floor to flush position. Features: • Electric over hydraulic control system programmed to lower the slide out to floor height after full extension. •Awning that automatically extends and retracts over the top of the room to protect from weather and debris. • Full perimeter double rubber bulb seal with an additional seal in the fully extended and fully retracted positions. • No track or hardware shall be attached to the ceiling of the body. NOTE: Street side Front Slide Out. 105"x 30" deep, extension 26" Curb side Front Slide Out. 105"x 34" deep, extension 30" Street side Rear Slide Out. 112"x 30" deep, extension 26" Curb side Rear Slide Out. 110"x 30"deep, extension 26" 3.15 8 Flashing warning light for slide out. NOTE: Amber LED color. 4.00 PAINT/GRAPHICS: 4.01 Body paint base color shall be single color nonmetallic single stage paint from the roof line down. NOTE: Paint color to be White. 4.02 1 1-inch wide reflective stripe on the exterior back and sides of the vehicle above and below large stripe. 4.03 1 6-inch wide reflective stripe on the exterior back and sides of the vehicle. Page 9 of 29 6/20/2024 Apache Junction(AZ)C40MCC-35955-23 JJB REV1 180 Industrial Drive Burlington,WI 53105 USA Phone:800-558-5986 L DVa Fax:(262)763.0156 CUSTOM SPECIALTY VEHICLES Direct:+1(262)763-0147 www.ldvusa.com Item Qt 4.04 1 Custom computer-generated reflective vinyl graphics per customer specifications. Includes up to seventy 8"-10" letters and up to forty-five 3"-6" letters. All lettering shall be shaded or outlined (colors/style —to be determined). Note: Graphics package does not include production of custom shields and/or seals. 4.05 6 Custom computer-generated reflective vinyl shield. Customer shall supply true vector artwork required to produce shield. 5.00 INDEPENDENCE ONYX INTERIOR: •Wall Covering: #66 Silver Smooth FRP • Ceiling Fabric: Silver Mist • Floor Covering: #150 Onyx PVC Flooring • Office Chairs: Black •Vinyl Coverings: Charcoal Gray • Cabinets: Texture Charcoal Gray Powder Coated Aluminum with Matching Frames • Ceiling Trim: Texture Charcoal Gray Powder Coated Aluminum • Slide-out Fascia: Texture Charcoal Gray Powder Coated Aluminum • Counters and Tables: #9091-ML Midnight Melange Solid Surface Note: Manufacturer reserves the right to substitute equivalent materials. 6.00 DRIVER/ PASSENGER CAB AREA: 6.01 Cab Area Additions: •Vehicle height sign on dash. •Vehicle shall have a Final Stage Vehicle Certification and Altered Vehicle Certification as required by Federal Motor Vehicle Safety Standards (FMVSS)49 CFR Part 567.5 and 567.7 • Payload sticker in cab area with vehicle axle load ratings and available axle payload as built. 6.02 1 Custom fabricated console in cab, for locating siren controller, police radio and/or other controls as specified elsewhere in this document. 6.03 1 Brigade Backeye 360 Select surround surveillance system with high definition four-camera and 10" LCD monitor. (SE-7104HF-300) 7.00 WALLS CEILING AND FLOOR: 7.01 Insulate walls with a minimum of 2-1/2"of fiberglass insulation. Cover interior body side posts with 1/2" plywood sub wall. 7.02 Cover sub wall with smooth finish Kemlite 0.075"fiberglass reinforced plastic(FRP) lining. Wall covering shall be a continuous piece front to back, no seams acceptable. 7.03 Insulate ceiling with a minimum of 2-1/2"of fiberglass. • Cover interior roof beams with 1/2" plywood. • Modular panel design allows for manageable future additions and repairs. • Plywood Panels covered in acoustical fabric. 7.04 Floor underlayment to be 5/8"exterior grade tongue and groove structural plywood, 6 ply, face veneer plugged and sanded. 7.05 Lonseal Loncoin 11 Flecks non-skid commercial grade PVC flooring. The flooring shall be continuous, one piece full length, full width, no seams. 7.06 1 Vinyl cove molding (mop board)at base of wall, 2-1/2" high. Installed where required. Page 10 of 29 6/20/2024 Apache Junction(AZ)C40MCC-35955-23 JJB REV1 180 Industrial Drive Burlington,WI 53105 USA Phone:800-558-5986 L DVa Fax:(262)763.0156 CUSTOM SPECIALTY VEHICLES Direct:+1(262)763-0147 www.ldvusa.com Item Qt 7.07 2 Flush pocket door installed on heavy-duty aluminum c-channel track with two (2)three-wheel roller trucks and soft open/close feature. Pocket door shall have recessed handle and magnetic closure to keep the door open/closed. 7.08 All bulkheads shall be covered with Kemlite 0.075" FRP. Trim exposed edges of bulkheads with rounded anodized aluminum trim where applicable. 7.09 2 Cover load space door with powder coated aluminum panel with heavy-duty rubber grab handle. NOTE: Interior window covering will be a day/night shade. Powder coat HAT2-00111 Charcoal Gray Texture. 7.10 1 Hehr mounted 36"wide x 24" high flush mount deep-tint egress window and no screen. NOTE: Interior window covering will be a day/night shade. 7.11 8 Flush mount fixed window installed on side wall in slide out. NOTE: Street side Front Slide Out. 12"Wx15"H both ends Curb side Front Slide Out. 12"Wx15"H both ends Street side Rear Slide Out. 12"Wx15"H both ends Curb side Rear Slide Out. 12"Wx12"H both ends Powder coat HAT2-00111 Charcoal Gray Texture. 7.12 8 Blackout curtains for slide-out windows. 7.13 4 Day/Night pleated shade with custom made valance. NOTE: Three (3)entry doors and one (1)egress window. Color: Shade, Opal/Ash Gray. Valance, Charcoal Gray. 7.14 12 Add 5% heat resistant tinting to windows in load space. 8.00 GALLEY/LAVATORY: 8.01 1 Microwave oven, minimum 1.0 cu. ft..1000-watt. NOTE: Current model is Panasonic NN-SU656B 1.3 Cu. Ft. Black Countertop Microwave Oven 8.02 1 Keurig Coffee maker. NOTE: K55. Strapped to wall for transport. 8.03 1 Dometic AC/DC Compressor Refrigerator 3.8 cu. ft. with removable freezer • Dimensions 21.97"D x 29.33"H x 20.47"W •Weight 60.86lbs NOTE: Stainless CR-1110E/F-S. Removable freezer shipped loose. Page 11 of 29 6/20/2024 Apache Junction(AZ)C40MCC-35955-23 JJB REV1 180 Industrial Drive Burlington,WI 53105 USA Phone:800-558-5986 L DVa Fax:(262)763.0156 CUSTOM SPECIALTY VEHICLES Direct:+1(262)763-0147 www.ldvusa.com Item Qt 8.04 1 Pressurized Lavatory Water System. Includes: •Thetford Foot Pedal Flush model 31837 (or current model) low-profile toilet. • 10" round stainless-steel lavatory sink with chrome plated sink hardware. • Corner vanity with locking hardware. • One (1)chrome plated paper towel holder. • One (1)chrome plated toilet paper holder. •Aqua Jet model #5503-AV15-B636 (or current model) 5.3 GPM water pump with accumulator tank. • One (1)25-gallon fresh water tank • One (1) 30-gallon waste tank. • Fresh water/waste tank level monitor through Multiplex System. • One (1)Water tank fill inlet • One (1) Pressurized city water inlet • One (1) Pressurized city water inlet • One (1) Permanently mounted holding tank rinsing system. • Plumbing pressure pipes shall be PEX tubing. • Underbody fresh water and grey water tanks are to be heated and all plumbing insulated and wrapped with heat tape. • Sewage hose and dump valve shall be provided for holding tank. •Winterizing valve mounted in line on the input side of the water pump. Valve allows antifreeze to be pumped throughout the system to winterize plumbing. 9.00 SEATING: 9.01 15 Space Air Grid office chair 5560 black with armrests, five caster spider base, and adjustable height. NOTE: Ship arms loose in truck. 9.02 11 Securement strap with buckle installed under counter to secure office chair. 9.03 Fabricate and install flip-down bench seating as shown on drawing. Bench seat cushions shall be covered in heavy-duty vinyl. Bottom seat cushion will be installed on Zico Quic-Seat®fold down spring loaded seat brackets. NOTE: Includes backrests. Powder Coat HAT2-00111 Charcoal Gray 9.04 BENCH SEAT REQUIREMENTS: • Foam for seat backs and bottoms shall be firm density. •All bench seating material must meet Federal Motor Vehicle Safety Standards part 571.302 Flammability of Interior Materials. • Material corners shall be squared or angled to fit precise cut of foam. • Foam shall be bonded to plywood backer with industrial grade adhesive. •Attachment of fabric/vinyl to backer shall utilize industrial grade upholstery staples. Page 12 of 29 6/20/2024 Apache Junction(AZ)C40MCC-35955-23 JJB REV1 180 Industrial Drive Burlington,WI 53105 USA Phone:800-558-5986 L DVa Fax:(262)763.0156 CUSTOM SPECIALTY VEHICLES Direct:+1(262)763-0147 www.ldvusa.com Item Qt 10.00 CABINETS: 10.01 Custom fabricated aluminum cabinets located as shown on drawing. Cabinet specifications: • Base cabinets constructed of 0.080" powder coated aluminum with anodized aluminum frames. • Base cabinet doors are double shell, formed from a single sheet of 0.080" aluminum, with a 0.040"aluminum door back attached. • Overhead cabinets constructed of 0.064"powder coated aluminum with matching frames. • Overhead cabinet doors are double shell, formed from a single sheet of 0.064" aluminum, with a 0.040" aluminum door back attached. • Overhead cabinet doors swing up with gas spring lift supports. 10.02 Radius edging incorporated as design permits. 10.03 2 Dry erase writing surface on overhead cabinet door. 10.04 3 LED light with on/off switch, mounted under overhead cabinet. NOTE: One (1)at workstations 3 &5, one (1)at galley. 10.05 1 Slide-out printer tray. 10.06 5 Magnetic dry erase board framed in aluminum. Includes aluminum clip frame for easy board replacement, sized as required. 10.07 1 Frame opening behind dry erase board for side access to electronics rack. 10.08 Wilsonart Gibraltar 1/2"solid surface countertop over subsurface. Solid surface countertop shall have a 1-1/2"front lip with radius edge. 10.09 Wilsonart Gibraltar 1/2"solid surface conference tabletop over subsurface. Solid surface tabletop shall have a 1-1/2"front lip with radius edge. 10.10 Fabricate and install custom flip-down conference table leaf. NOTE: Attached to rear conference table 10.11 2 Powder coated 0.125" aluminum conference table base. NOTE: Powder Coat HAT2-00111 Charcoal Gray 10.12 1 Triple pedestal solid surface covered table. NOTE: To extend the rear conference table 10.13 3 Pencil drawer under countertop. NOTE: Locate (1) at each workstation. 10.14 1 Install a key display board inside overhead cabinet and clearly tag all keys for the vehicle as to their purpose. 10.15 1 120/240Vac Control Center, 12Vdc power panels, master disconnect switch and auto resetting breakers shall be located in cabinet as shown on drawing. NOTE: Custom fabricated aluminum console. Powder Coat HAT2-00111 Charcoal Gray. Page 13 of 29 6/20/2024 Apache Junction(AZ)C40MCC-35955-23 JJB REV1 180 Industrial Drive Burlington,WI 53105 USA Phone:800-558-5986 L DVa Fax:(262)763.0156 CUSTOM SPECIALTY VEHICLES Direct:+1(262)763-0147 www.ldvusa.com Item Qt 11.00 HVAC SYSTEM: 11.01 1 Fan-tastic Vent model 1450 3-speed reversible 12" power roof ventilator. NOTE: Locate in lavatory. 11.02 5 Ducted low profile rooftop air conditioner controlled through multiplex control system. Includes: • 13,500 nominal Btu/hr air conditioner with condensate pump. • Chill Grille Assembly with 6,000 Btu/hr heat strip • Louvered Ceiling Vents, as required 11.03 2 Broan model 174 wall mount 5,120 Btu/hr electric heater. NOTE: Locate (1) on rear wall and (1)on front wall. 12.00 AC ELECTRICAL SYSTEM: 12.01 1 Power Tech 25-kW 120/240Vac liquid-cooled diesel generator with air bag mounts installed in a custom fabricated compartment. Generator features: •Tier 4F Emissions • USTC Certified Manufacturer •Warranty: 2 years from date of purchase, or 3000 hours whichever comes first, or 36 months from the date of manufacture. • Four point air bag mounting system • Four-cycle water cooled diesel engine • Radiator cooled, direct mounted • High-coolant temp and low oil pressure shutdown sensors • Spin-on fuel and oil filter • Single side service •Typical Gallon Per Hour fuel consumption: 25% load = 0.51, 50% load = 1.01, 100% load = 2.03 Compartment shall be constructed to the following specifications: • 0.187"aluminum with all welded seams. • 2"deep 0.125" aluminum box pan doors and 0.125"aluminum frames. • Door frames riveted to the body and welded to the compartments. • Stainless steel door hinges attached with stainless steel machine screws. • Flush mounted door handles with slam latches. • 0.100"aluminum treadplate panels on interior door surfaces. • Gas charged lift/support cylinders to hold doors open at 90°. • Industrial grade neoprene gasket door seals. NOTE: Generator exhaust shall be routed to the street side of the vehicle. Compartment shall have an LED light that illuminates when the door is opened. 12.02 1 ACData surge suppressor for protection of entire AC power system. Product features: • UL listed: UL1449 3rd Edition • LED visual verification of status Page 14 of 29 6/20/2024 Apache Junction(AZ)C40MCC-35955-23 JJB REV1 180 Industrial Drive Burlington,WI 53105 USA Phone:800-558-5986 L DVa Fax:(262)763.0156 CUSTOM SPECIALTY VEHICLES Direct:+1(262)763-0147 www.ldvusa.com Item Qt 12.03 1 LDV exclusive Intel-I-Touch TM vehicle automation control system. A multiplexed vehicle automation system must be incorporated into a common touch screen(s) that is custom programmed to monitor and control onboard systems as described throughout the specifications. The automation system software must allow simultaneous distribution of information to multiple onboard control/monitoring stations and the software must be updateable and configurable as required. This system is mandatory as it simplifies start up procedures, contains fewer operating components, reduces operational start-up time, reduces the total amount of wiring in the vehicle and includes error detection protocols and troubleshooting features. Features include: • One (1) 10" LCD touch screen with custom graphics for control and monitoring systems •AC power distribution control and monitoring for the generator with power management • DC power distribution control and monitoring • Manual or automatic generator control • HVAC and temperature control. • Interior and exterior lighting control •Automatic power transfer switches •Automated startup and shutdown procedures • Seamless control of generators, lighting, awnings and additional devices • Mast control • Safety interlocks • Battery saver feature • Generator Service Alerts The system must be completely upgradeable with power modules located throughout vehicle. Additional components may be added to system with a simple software modification System capability is not to be achieved with use of multiple monitoring systems designed for specific use i.e. water monitors, battery monitors etc. NOTE: Main 10"touchscreen mounted on console at curb side entry door. 12.04 1 Additional 7" LCD touch screen with custom graphics for control and monitoring systems. All touch screens provide complete control and monitoring of vehicle systems. NOTE: Locate in cab console. 12.05 1 3"Touch panel for dedicated local control and monitoring of specific vehicle automation system features. Includes control layout and indicators where applicable. NOTE: Locate in exterior workstation. Page 15 of 29 6/20/2024 Apache Junction(AZ)C40MCC-35955-23 JJB REV1 180 Industrial Drive Burlington,WI 53105 USA Phone:800-558-5986 L DVa Fax:(262)763.0156 CUSTOM SPECIALTY VEHICLES Direct:+1(262)763-0147 www.ldvusa.com Item Qt 12.06 2 3"Touch panel with numeric display for dedicated local control and monitoring of specific vehicle automation system features including room HVAC. Display shows current room temperature and HVAC setpoint when adjusted. Includes control layout and indicators where applicable. NOTE: Locate (1) in front room and (1) in rear room. 12.07 Night Time (Red) Lighting Mode turns the ceiling lighting in each room from white to red lights. 12.08 Reduced Lighting Mode is white ceiling lighting in each room have the option of All-On or Half-On. 12.09 Leveling Control Intel-I-Touch Auto Leveling feature. Includes touchscreen indication of vehicle level and control of leveling jacks automatically, individually or in pairs. Jacks are automatically retracted as part of the Auto Shutdown process. 12.10 1 Kussmaul Super 30 Auto Eject, 30A-12OVac shore power inlet, mounting plate with indicator light and 25-ft. 30A-12OVac shore power cord. 12.11 1 Marinco 100A-125/250Vac waterproof shore power inlet, 25-ft. 100A-125/250Vac shore power cord and 6-ft. 100A-125/250Vac pigtail. 12.12 21 20A-125Vac duplex receptacle with dual USB charging ports [one (1)Type A and one (1)Type C]. Receptacle is not dedicated to any installed equipment. NOTE: One (1)street side front slide in flip down bench base One (1)street side front slide at workstation#1 Three (3)street side rear slide Three (3)curb side rear slide (one each workstation#3-5) One (1)curb side front slide in flip down bench base One (1)curb side front slide at workstation#2 Four(4)at conference table in front room (two each side) Two (2)at conference table in rear room (one each side) Three (3) in storage closet—On with Auto-eject(label "ON WITH AUTO-EJECT) Two (2) in exterior workstation (from GFCI outlet) 12.13 2 20A-125Vac GFCI duplex receptacle. These receptacles are not dedicated to any installed equipment. NOTE: Locate (1) in galley and (1) in lavatory. 12.14 5 20A-125Vac exterior GFCI duplex receptacle. NOTE: Locations: Four(4) receptacle will be installed on the body(one at each corner) and include a weatherproof cover. One (1) receptacle will be installed in the exterior workstation. Page 16 of 29 6/20/2024 Apache Junction(AZ)C40MCC-35955-23 JJB REV1 180 Industrial Drive Burlington,WI 53105 USA Phone:800-558-5986 L DVa Fax:(262)763.0156 CUSTOM SPECIALTY VEHICLES Direct:+1(262)763-0147 www.ldvusa.com Item Qt 12.15 Wire chase wire management raceway system located as shown on drawing. Product features: • Satin anodized finish. The finish resists rust, corrosion and fading. Material extruded from 6063-T5 aluminum alloy. • Removable dual cover. Makes wiring easy and accessible and provides maximum flexibility for adding or relocating outlets and circuits. The cover retention is 45 lbs. straight pull for one minute. • UL Listed multioutlet assemblies. File E68073 Guide PVGT, Fittings: File E121188 Guide RJPR. Meets Article 380 of NEC and meets Section 12-3032 of CEC. • UL and cUL Listed component raceways. File E73943 Guide RJBT, Fittings: File E74343 Guide RJPR. Meets Article 386 of NEC and meets Section 12-600 of CEC. • UL5 and ADA compliant. Raceway and fittings meet UL5 specifications and can be installed in conformance with ADA requirements 12.16 1 APC Smart-UPS 3,000VA rack mount UPS, SRT3000RMXLA(or current model). Product features: • 3,000VA/2,700W output capacity • 120V output voltage • (8) NEMA 5-20R and (1) NEMA L5-30R output receptacles •Typical Backup Time at Half Load 19.2 minutes (1125 Watts) •Typical Backup Time at Full Load 5.7 minutes (2250 Watts) • Dimensions: 3.35"H x 17"W x 25"D NOTE: Power output for rack mounted equipment. 12.17 2 Whelen telescoping tripod LED light pole. Includes: • Pioneer PFP2AC (or current model) light fixture. LED, 120 VAC, 1.25 amps, Dual panel •Aluminum tripod with brite dip anodized finish. • Light fixture shall have a locking swivel joint with a 3/4" diameter NPT threaded base to allow the light to be manually tilted up/down and locked in position by the operator. • Integrated power switch. • NEMA 5-15 Plug on end of cord to plug light into any exterior outlet NOTE: Lights stowed in exterior compartment. 12.18 2 10/3 Extra Heavy-Duty 20-Amp 50ft Extension Cord with standard plug. NOTE: Shipped loose. 12.19 AC WIRING REQUIREMENTS: •All AC main wiring shall be stranded THHN wire and run in non-metallic liquid tight conduit. •All AC branch circuit wiring shall be stranded THHN wire (AWG 12 minimum)and run in non- metallic liquid tight and ENT conduit. •All electrical circuits and appliances shall conform to applicable national electrical codes. Page 17 of 29 6/20/2024 Apache Junction(AZ)C40MCC-35955-23 JJB REV1 180 Industrial Drive Burlington,WI 53105 USA Phone:800-558-5986 L DVa Fax:(262)763.0156 CUSTOM SPECIALTY VEHICLES Direct:+1(262)763-0147 www.ldvusa.com Item Qt 13.00 DC ELECTRICAL SYSTEM: 13.01 1 • Six (6) Lead acid deep-cycle 6Vdc batteries. Batteries shall be installed underbody in slide out weather resistant compartment. Four(4) batteries will be separated for auxiliary equipment and two (2) batteries will be for communications equipment. •Three (3) electronic converter/chargers, 80 amp minimum output each installed underbody in weather resistant climate controlled. Compartment to draw ambient air from interior of truck and will have thermostatically controlled exhaust fan to circulate warm air to exterior(no exceptions). Converter/charger features: • Charges three banks of batteries at the same time. • UL listed for safety. • Manual reset circuit breaker. • Reverse battery protection. • Electronic current limiting. • High voltage protection. •All DC electrical and metering switched and monitored through the multiplex system. 13.02 1 Add Auto-fill system to 6 Trojan T125 deep-cycle 6Vdc batteries. • Includes 6 battery watering kit with watering system hand pump 13.03 20 Light, Orion 6" LED, neutral white with polished bezel and voltage regulation. 13.04 15 Light, Orion 6" LED, neutral white/red with polished bezel and voltage regulation. 13.05 8 Whelen M9LZC Gradient LED Scene Light with chrome flange. NOTE: Locate (3)curb side, (2) rear, and (3)street side. 13.06 8 Whelen PEL2C LED light with chrome housing. NOTE: Locate (3)curb side, (2) rear below bumper, and (3)street side. 13.07 12VDC WIRING REQUIREMENTS: • 2-gauge minimum copper stranded battery cable shall be used for 12Vdc main supply lines. All cable runs shall be full length, no splices. All cable terminals shall be staked and soldered. All cable shall be enclosed in convoluted polyethylene tubing and the ends of the cable shall be sealed with color-coded shrink-wrap identifying the function of the cable. •All added electrical branch circuits shall be protected from over-current by resettable circuit breakers appropriately rated for the load. Only circuit breakers shall be used in the installation of added electrical branch circuit wiring (plug type fuses are unacceptable). • Circuit breaker functions shall be identified by engraved or printed labels. •All added wiring for load runs of AWG 10, 12, 14, and 18, shall conform to MIL-W-16878/2 and/or UL1007/1569" •All added wiring for load runs of AWG 8, shall conform to MIL-W-16878/3 and/or UL1028 •Wire terminals for added circuits must conform to MIL-T-7928. Terminals shall be insulated, insulation grip, TYPE 11, CLASS 2 and shall be crimped with tooling recommended by the terminal manufacturer. •All wiring shall be numbered or lettered on 6"centers minimum. •Wiring shall be protected from chafing and abrasion with convoluted polyethylene tubing (wire loom)as required. •Where wire passes through sheet metal, bulkheads and structural supports, plastic grommets Page 18 of 29 6/20/2024 Apache Junction(AZ)C40MCC-35955-23 JJB REV1 180 Industrial Drive Burlington,WI 53105 USA Phone:800-558-5986 L DVa Fax:(262)763.0156 CUSTOM SPECIALTY VEHICLES Direct:+1(262)763-0147 www.ldvusa.com Item Qt shall be used to protect both wiring and wire looms. •All wire bundles shall be tied with trimmed nylon ties. • Extreme care shall be exercised to provide for easy serviceability of the system in future years. • Extreme care must be taken in the installation to avoid the engine manifold, engine exhaust, and muffler, which could expose the wiring to severe overheating during long periods of operation. Proper insulation and heat deflection panels must be installed in such areas. •A high-current 12Vdc system wiring schematic shall be provided. •These are the minimum acceptable 12Vdc wiring requirements. 14.00 EMERGENCY LIGHTING/SIRENS: 14.01 1 Whelen 295SLSA6 siren with 9 low current lighting control switches. California Title 13 compliant. NOTE: Slide Bar Positions Control: 1. Rear(Upper and Lower) 2. Rear(Upper and Lower), All Upper, Front Wall 3. All Emergency lights will be set at the default flash patterns from Whelen. 14.02 1 Whelen SA315P high performance speaker. 14.03 2 Whelen TLIR ION-T- SeriesTm Linear Super-LED®Red with clear outer lens&TIONFC chrome flange. NOTE: One (1)grille street side low One (1)grille curb side high 14.04 2 Whelen TLIB ION-T- SeriesTm Linear Super-LED®Blue with clear outer lens&TIONFC chrome flange. NOTE: One (1)grille street side high One (1)grille curb side low 14.05 4 Whelen M6 series, M6RC (or current model), Linear Super-LED lighthead with internal flasher, RED LED's with CLEAR outer lens. Includes M617C chrome flange. NOTE: One (1)curb side low mid-ship One (1) rear high street side One (1) rear low curb side in taillight housing One (1)street side low near rear 14.06 4 Whelen M6 series, M6BC (or current model), Linear Super-LED lighthead with internal flasher, BLUE LED's with CLEAR outer lens. Includes M6FC chrome flange. NOTE: One (1)curb side low near rear One (1) rear high curb side One (1) rear low street side in taillight housing One (1)street side low mid-ship Page 19 of 29 6/20/2024 Apache Junction(AZ)C40MCC-35955-23 JJB REV1 180 Industrial Drive Burlington,WI 53105 USA Phone:800-558-5986 L DVa Fax:(262)763.0156 CUSTOM SPECIALTY VEHICLES Direct:+1(262)763-0147 www.ldvusa.com Item Qt 14.07 1 Whelen M7 series Linear Super-LED lighthead with internal flasher, RED LED's with clear outer lens. model M7RC Includes chrome flange M717C. NOTE: One (1)street side fender 14.08 1 Whelen M7 series Linear Super-LED lighthead with internal flasher, BLUE LED's with clear outer lens. model M7BC Includes chrome flange M717C. NOTE: One (1)curb side fender 14.09 4 Whelen M9 series, M9RC, Linear Super-LED lighthead with internal flasher, RED LED's with CLEAR outer lens. Includes chrome flange. NOTE: One (1)front street side One (1)curb side high near front One (1)curb side high near rear One (1)street side high mid-ship 14.10 4 Whelen M9 series, M9BC, Linear Super-LED lighthead with internal flasher, BLUE LED's with CLEAR outer lens. Includes chrome flange. NOTE: One (1)front curb side One (1)curb side high mid-ship One (1)street side high near front One (1)street side high near rear 15.00 AUDIO/VIDEO: 15.01 2 LG 24" Black 720P LED HDTV-24LM53OS-PU Features: • 720P resolution • (2) HDMI inputs • (2) Speakers NOTE: Locate (1) at workstation 2 and (1)at workstation 3. 15.02 4 Samsung -43" QLED TV QN43Q60CAFXZA with wall mount bracket. Product features: • Resolution 4K • (3) HDMI, (2) USB • (2) Speakers • DTV Tuner/ATSC/Clear QAM • Dimensions: 38"(W)x 22"(H)x 1"(D)Weight 18.5lbs NOTE: Locate (4) on front wall. Page 20 of 29 6/20/2024 Apache Junction(AZ)C40MCC-35955-23 JJB REV1 180 Industrial Drive Burlington,WI 53105 USA Phone:800-558-5986 L DVa Fax:(262)763.0156 CUSTOM SPECIALTY VEHICLES Direct:+1(262)763-0147 www.ldvusa.com Item Qt 15.03 1 Samsung 55"The Terrace Partial Sun Outdoor Black QLED 4K Smart TV QN55LST7TAFXZA • Resolution 4K • (3) HDMI, (1) USB • (2) Speakers • DTV Tuner/ATSC/Clear QAM • Dimensions: 49.1"(W)x 28.7"(H)x 2.4"(D)Weight 64.6lbs NOTE: Locate in exterior workstation. 15.04 1 Weatherproof single door exterior work station and TV/monitor compartment. Constructed from 0.125"aluminum with all welded seams and hinged at the top. Includes: • Internal flip down work surface • LED strip light(illuminates when door is opened) • Gas charged lift support and locking latch NOTE: Location: Forward curb side slide out. Compartment will contain the following items: One (1) Intelitouch Touchpad One (1) GFCI outlet Two (2) 120V USB outlet One (1) Extron MKP 2000 X-Y Remote Control Panel One (1) HDMI to matrix Four(4) CAT6 jacks One (l) phone All items are outlined elsewhere within these specifications 15.05 1 AXIS IP five (5)camera perimeter surveillance system including: • (1) F9114 Main camera unit(1080p @ 30fps) • (4) F2105-RE 1080 Sensor units w/extension cables 0 1 - rear view 0 1 -front view 0 1 - left side view 0 1 - right side view • (1) F9111 Main camera unit(1080p @ 30fps) • (1) F2105-RE 108° Sensor unit w/extension cables 0 1 -entry door view • (1)AXIS D1110 Video Decoder to send camera views to matrix switcher. 15.06 2 SD Memory Card for IP camera. The SD card shall record IP camera allowing it to be downloaded and viewable via an IP address. NOTE: 64 GB SD Card 15.07 1 JACK®model OA8500 Digital HDTV Antenna + Mount with SureLockTM DTV Signal Meter. No crank up, built in Amplifier and 360' rotation for improved reception. 15.08 1 HE Series 12 position Passive Combiner. 15.09 1 Extron DXP 1616HD 4K PLUS 16X16 HDMI Matrix Switcher. 60-1497-01 Page 21 of 29 6/20/2024 Apache Junction(AZ)C40MCC-35955-23 JJB REV1 180 Industrial Drive Burlington,WI 53105 USA Phone:800-558-5986 L DVa Fax:(262)763.0156 CUSTOM SPECIALTY VEHICLES Direct:+1(262)763-0147 www.ldvusa.com Item Qt 15.10 3 Extron MKP 2000 X-Y Remote Control Panel for Extron Matrix Switchers. NOTE: Locations: • One (1) Located on front wall • One (1) in street side rear slide out • One (1) in exterior workstation An input/output label will be provided. 15.11 Extron DSC 301 HD Three Input Compact HDCP-Compliant Video Scaler • HDMI and analog video scaling to HDMI •Auto-switching between inputs • HDMI auto embedding • Selectable output rates from 640x480 to 1920x1200, including 1080p/60 and 2K •Advanced scaling engine with 30-bit precision processing and motion-adaptive de-interlacing for signals up to 1080i • HDCP compliant NOTE: Scaler for HNT video input into the Matrix system. 15.12 1 Exterior audio/video input(RCA audio jack, BNC video jack). NOTE: AV input will be inside input/pass through box on street side rear slide out. 15.13 Extron Transmitter wall plate for HDMI -60-1421-13 DTP T HWP 4K 231 D •Transmits HDMI plus control and analog audio up to 230 feet(70 meters)over a shielded CATx cable • Supports computer and video resolutions up to 4K NOTE: Inputs to matrix One (1) in base of front conference table One (1) in raceway at rear conference table One (1)at exterior workstation One (1)at curb side rear slide out in raceway One (1)at workstation #1 in raceway One (1)at workstation#2 in raceway 15.14 1 Axon Cameras. Includes: • (2)Axon Camera Assembly, Online, Axon Body 2, Black • (1)Axon Dock, Single Bay+ Core, Axon Body 2 • (1)Axon Dock, Single Bay, Axon Body 2 • (2) Magnet Mount, Flexible, Axon Rapidlock • (2) Belt Clip, Rapidlock • (2)Velcro Mount, Rapid Lock • (2) Sync Cable, USB A to 2.5mm Page 22 of 29 6/20/2024 Apache Junction(AZ)C40MCC-35955-23 JJB REV1 180 Industrial Drive Burlington,WI 53105 USA Phone:800-558-5986 L DVa Fax:(262)763.0156 CUSTOM SPECIALTY VEHICLES Direct:+1(262)763-0147 www.ldvusa.com Item Qt 15.15 2 Custom mount with body camera magnet mount for body camera to mount on in interview room. NOTE: Cameras are not connected to the matrix system. One (1) in the street side slide out facing the rear. One (1) in the curb side slide out facing the street side slide out to capture as much room as possible. CAT6 lines will be ran to raceway near these locations for future camera needs. Cable will need to be pulled to final destination if used. Mount is powder coated black. 15.16 1 Axon tethered drone system. The system includes an Axon Fotokite Sigma Rooftop mounted box and the drone. The drone is controlled by a ruggedized tablet. Also includes a wall mountable docking station to output the video feed. 16.00 RADIOS: 16.01 Primary 12Vdc power leads for communications radios shall be minimum 2-gauge copper stranded wire with soldered crimp-on end connectors (gauge based on radio requirements). Cables shall be enclosed in convoluted tubing and function identified with colored shrink-wrap. Power to radios shall be controlled by a continuous-duty switch actuated by the auxiliary battery disconnect switch. 16.02 3 Prewire and make installation provisions for communications radio. Installation includes: • NMO-style base on the roof or antenna raceway, as applicable. • LMR195 antenna cable routed to radio transceiver location in Carlon Carflex ENT conduit. • 12Vdc power routed to radio transceiver location. NOTE: Motorola APX 8500 radio. Locations: One (1)cab console, dash mount, two antennas (radio and GPS). One (1) rear curb side slide out, remote mount, no GPS. One (1)forward street side slide out workstation, remote mount, no GPS. 16.03 Install hinged panels under countertops to conceal radio transceivers where applicable. 16.04 1 Fabricate and install 3"x 3" square aluminum tubing antenna raceway on the roof of the body and will penetrate the roof on each side of the truck at radio box locations. Includes: • 3" high x 3" long aluminum access cover at each antenna base location on the side of the tubing for access to antenna base and coax cable. •Access covers with watertight gasket and attached with four(4)stainless steel machine screws. Raceway tube to have nut-serts installed for access cover attachment. • Carlon Carflex ENT conduit routed from antenna raceway penetration location to radio transceiver locations. 16.05 4 Magnetic microphone holder. Magnetic Mic MMSU-1. NOTE: Locate (1)for each radio and (1)for siren controller. 16.06 1 Install customer supplied radio rack charger. Includes 110V outlet. NOTE: Customer to supply charger and wall mount bracket. Page 23 of 29 6/20/2024 Apache Junction(AZ)C40MCC-35955-23 JJB REV1 180 Industrial Drive Burlington,WI 53105 USA Phone:800-558-5986 L DVa Fax:(262)763.0156 CUSTOM SPECIALTY VEHICLES Direct:+1(262)763-0147 www.ldvusa.com Item Qt 16.07 3 David Clark headsets with belt-station push-to-talk switch and single muff headset. Includes: • H3492 Single Muff Headset • 3019B Belt Station Adapter • 18352G-16 Connector Kit for bulkhead mounting • 09271 P-34HA000 8 Conductor Shielded Cable (per foot) • 132238P-01 Protective cap NOTE: Install belt station adapter next to each workstation and in cab. 17.00 COMPUTER NETWORK AND EQUIPMENT: 17.01 41 RJ-45 Cat6 computer network jack with Cat6 cable routed through Carlon Flex-Plus ENT conduit or raceway(as applicable). NOTE: Locations to be verified at pre-construction meeting. 17.02 1 Leviton 69270-U24 24-port Cat6 rack mount patch panel. 17.03 1 Leviton 69270-U48 (or current model)48-port Cat6 rack mount patch panel. 17.04 Certified 18" Cat6 patch cord. As Required. 17.05 Certified 36" Cat6 patch cord. As Required. 17.06 1 Cable Certification Report confirming that network wiring complies with Cat6 specifications. 17.07 1 Cisco IT equipment package: • One (1) Cisco 4451-X Integrated Services Router Voice and Video Bundle- Router-GigE- rack-mountable • One (1) Cisco 4-port Network Interface Module—FXO (Universal) • One (1) SMARTnet Service SOLN SUP 8X5XNBD ISR 4451 AXV PVDM4-64 -8x5xNBD - Duration: 60 Months • Seven (7)Cisco Communication Manager Express CME 1 U License • Seven (7)SMARTnet Service CON-ECMUS-CMEULCTG -8x5xNBD - Duration: 60 Months • One (1) Cisco Catalyst 9300 48 Port UPOE Network Essentials • One (1) C9300 DNA Essentials 48PT Syr term license • One (1) SMARTnet Service CON-SSSNT-C93004UE-8x5xNBD- Duration: 60 Months •Two (2) Cisco Aironet 38021 IEEE 802.11ac 5.20 Gbit/s Wireless Access Point (interior/exterior) •Two (2) Cisco Digital Network Architecture Advantage—Term License- 1 Access Point-5 Year •Two (2) Cisco DNA spaces extend option for Cisco • Four(4) Cisco 8851 IP Phone- Cable-Wall Mountable, VoIP-Caller ID - Speakerphone-2 x Network(RJ-45)- USB- POE Ports • Four(4)Wall Mount Kit for Cisco IP Phone 8800 Series • One (1) Cisco CP3905 IP Telephone •Two (2) Cisco 8832 IP Conference Station -Tabletop -Charcoal; VoIP-Caller ID- Speakerphone Network (RJ-45)- USB- PoE Ports NOTE: Final equipment list to be confirmed by customer. Page 24 of 29 6/20/2024 Apache Junction(AZ)C40MCC-35955-23 JJB REV1 180 Industrial Drive Burlington,WI 53105 USA Phone:800-558-5986 L DVa Fax:(262)763.0156 CUSTOM SPECIALTY VEHICLES Direct:+1(262)763-0147 www.ldvusa.com Item Qt 17.08 1 HP Color LaserJet Pro Multi-Function Printer(MFP)4301fdw Product features: • Black/white or color print, copy, and scan • Dimensions (W X D X H) 16.6 x 17.1 x 15.1 in; 45 Lbs. 17.09 1 Logitech PTZ PRO 2 HD 1080p video camera with enhanced pan/tilt and zoom. NOTE: Camera for Skype mounted above TV on front wall in front room. Accessed via USB in the conference table. 17.10 1 USB input to camera. NOTE: Connects Skype camera to USB port for connection to a laptop or computer. Port located in front conference table base to camera on front wall. 17.11 1 Make installation provisions for customer provided Starlink hardware. Includes: • Roof mounted weather proof box with removable cover for storage of Starlink cabling that connects to Starlink antenna. • Run Starlink proprietary cable from roof mounted box to electronics rack (cable length TBD) • Installation of Starlink hardware in electronics rack(router and AC cable). Note: If Starlink hardware is not provided to LDV for install, LDV will make provisions for cabling to be routed from roof mounted box to interior electronics rack for install by customer at future date. 17.12 1 Cradlepoint E3000 cellular router with WiFi (5G Modem) and 1-year NetCloud Enterprise Branch Essentials Plus Advanced Plan. 17.13 1 Cradlepoint MC400 5GV Wireless Cellular Modem (BF-MC400-5GB)for E300/E3000 Enterprise Branch Routers. 17.14 1 Cellular modem antenna with GNSS. Airgain CENTURION Next 9 IN 1 High Performance External IP67 Antenna for LTE and 5G. 4x Cellular(600 MHz-6 GHz), 4x WIFI and GNSS, Threaded-Bolt Mount, 15 FT Cabling With SMA Connectors for Cell/GNSS, and RP-SMA for WIFI, Black. 17.15 1 Cellular modem antenna. Airgain CENTURION Next High Performance External IP67 Antenna for LTE and 5G. 4x Cellular(600 MHz-6 GHz), Threaded-Bolt Mount, 15 FT Cabling With SMA Connectors for Cell, Black. 17.16 1 Manual flip up pole for antenna mount. Including: • Pole will be 2.5" OD, 5ft long, and lay flat on the roof during transit. • Includes an 8x8 box on roof for cables. Box will have two (2)CAT6 cables with bulkhead connections for customer installed antenna and jumper cables. • Pole will have a sensor on the ignition interlock preventing the vehicle from being driven with the pole up. Page 25 of 29 6/20/2024 Apache Junction(AZ)C40MCC-35955-23 JJB REV1 180 Industrial Drive Burlington,WI 53105 USA Phone:800-558-5986 L DVa Fax:(262)763.0156 CUSTOM SPECIALTY VEHICLES Direct:+1(262)763-0147 www.ldvusa.com Item Qt 18.00 MISCELLANEOUS ELECTRONICS: 18.01 1 Columbia Weather Systems Magellan MXTM series model MX500 weather station with LCD touch screen display. System includes the following: •All-in-one multi-parameter sensor housed in a self-aspirating radiation shield •Temperature Sensor • Relative Humidity Sensor • Digital Barometer • Relative humidity probe. • Ultrasonic wind direction &speed sensor with mounting adapter •Automatic self-alignment of wind direction using internal compass • Internal GPS •WeatherMasterTM software: Graphical weather monitoring software for Windows operating environment; displays, reports, and records current weather conditions. Readings data logged in Access database for future analysis and inclusion with other Windows-based programs. Internet capable, alarm notification program, and multi-station viewing features. Also includes ability to interface with Cameo/Aloha for plume modeling. •Touch screen LCD Color Weather Display Console TM • 19" rack mount chassis or wall mount • Displays real-time weather readings on four viewing screen views: Main, Aux, Trend and Min/Max. • Displays daily max/min data • FRC Kwik Raze KR-SB-500-1 bottom raise pole with sensor permanently mounted on top. Pole has quick release handle that enables the pole to be raised approximately 24"above the roof line. NOTE: Display to be wall mounted at workstation#1. Pole to be mounted on front of body. Pole will be on ignition interlock when raised. 18.02 2 Franklin Instruments#FD254-100-OP4 clock with 2.5" LED display and 12 hour or 24 hour modes. 18.03 1 Middle Atlantic Products, Inc. MRK-4026 forty-space 19"wide x 26.5" depth (24" useable depth)open framed electronics equipment rack with caster base. Rack can easily slide out from its fixed position to allow side access to rack equipment. 18.04 1 Middle Atlantic VFD-40 Vented front door with Thumb Latch (No Key Lock). 18.05 1 Middle Atlantic MW-4OFT-FC top fan panel, with four(4) 50 cfm ventilation fans, OFAN. 18.06 3 Middle Atlantic PD-815SC-NS 15 amp power strip with eight(8)outlets. Includes PB-XS rack mounting bracket. 18.07 1 Cast Products EB00013-1 cast aluminum weatherproof box with key lock. NOTE: One (1) behind rack, pass through and input. 18.08 1 Shroud with weatherproof pass-through hatch installed in the door of the input box. Page 26 of 29 6/20/2024 Apache Junction(AZ)C40MCC-35955-23 JJB REV1 180 Industrial Drive Burlington,WI 53105 USA Phone:800-558-5986 L DVa Fax:(262)763.0156 CUSTOM SPECIALTY VEHICLES Direct:+1(262)763-0147 www.ldvusa.com Item Qt 18.09 2 Cast Products AD0038 cast aluminum weatherproof box, with 1/4" cord gasket and key lock. NOTE: One (1)street side rear slide, pass through and input. One (1)street side front slide, pass through only. 19.00 EXTERIOR STORAGE COMPARTMENTS: 19.01 1 Single door underbody storage compartment with approximate interior dimensions 21" high x up to 32"wide x 25"deep constructed from 0.125"aluminum with all welded seams. NOTE: One (1)street side rear for storage 19.02 1 Single door underbody storage compartment with approximate interior dimensions 21" high x up to 32"wide x 25" deep at top, bottom to extend under frame. Constructed from 0.125" aluminum with all welded seams. NOTE: One (1)curb side rear for tripod lights and cords. Cords will be on shelf in upper half of compartment. 19.03 1 Single door underbody storage compartment with approximate interior dimensions of 21" high x up to 54"wide x 25"deep constructed from 0.125"aluminum with all welded seams. NOTE: One (1)curb side forward for converters and slide out pump 19.04 Compartments listed above will be constructed to the following specifications: • Sweep out type bottoms with 1/2" drain holes. • 2" box pan doors and door frames fabricated from 0.125" aluminum. • Door frames shall be riveted to the body and welded to the compartments. • Compartments shall have an LED light that illuminates when the door is opened. Compartment doors will be constructed to the following specifications: • Stainless steel hinges attached with stainless machine screws. • Slam latches and flush mounted handles. • 0.100" bright polished aluminum diamond plate on interior surfaces fastened with stainless hardware. •All doors shall be sealed with industrial grade neoprene gasket. 19.05 1 Slide out aluminum box pan shelf installed in exterior compartment. NOTE: Locate in rear curb side compartment. 20.00 MISCELLANEOUS OTHER: 20.01 2 Girard Nova motorized retractable lateral arm awning. Features: • Dual-pitch awning with up to three lateral arms for superior strength, •AC electric powered motor with crank handle/manual override • Sensor that will retract the awning to prevent damage from the wind • 2-year Limited Warranty 20.02 2 Girard awning LED light kit. G-Lite Awning Lighting system is an LED light strip in the outer rail to illuminate area under awning. NOTE: Controlled by a button on the Multiplex system. Page 27 of 29 6/20/2024 Apache Junction(AZ)C40MCC-35955-23 JJB REV1 180 Industrial Drive Burlington,WI 53105 USA Phone:800-558-5986 L DVa Fax:(262)763.0156 CUSTOM SPECIALTY VEHICLES Direct:+1(262)763-0147 www.ldvusa.com Item Qt 20.03 1 15"wide roof access ladder mounted on rear. Ladder features: •All welded construction for maximum strength • 1"diameter X 0.083" brush finished tubular aluminum rails •Aluminum grip-strut rungs 20.04 1 Heavy-duty Quadra Mfg. Bigfoor four point fully automatic one-touch leveling system. Includes: • Four(4)QEI I-26 jacks with 17,000-lb. capacity each, 26" long with 20" stroke •Air ride dump valve • Controlled through vehicle automation system • Safety interlock when jacks are deployed 20.05 1 Set of four(4)Super Dolly Pads high density polypropylene, injection molded yellow colored for use with leveling system jacks. Pads measure 15"x 17"x 1"thick with a grab strap on one side. 20.06 2 5 pound dry chemical fire extinguisher. NOTE: One (1) mounted at side entry door One (1)for cab 20.07 3 Battery powered combination Carbon Monoxide and Smoke alarm. 20.08 1 Complete manual set, including the following (as applicable): •As-built specifications with interior and exterior drawings as used for production of the vehicle. • Chassis and body owner's manuals. • 12Vdc and 120Vac legends showing wire gauge, color, number and function. • 12Vdc high current wiring diagram illustrating the battery system, isolators, power converters, alternator, disconnect switches and control panels. • Roof top antenna placement drawing and legend identifying antenna placements and termination points. •Audio/Video cabling diagram. • Chassis and generator maintenance and service logs. • Battery maintenance information. •All individual component manuals and warranty registration cards as provided by component manufacturers. Customer is responsible for completing warranty cards and mailing them to manufacturers. 20.09 1 TRAINING. An LDV representative will provide up to eight (8) hours of orientation on LDV provided systems, as applicable: • Generator start up and shut down procedure • Leveling system operation •AC and DC electrical systems operation • HVAC systems operation •Audio/Video system operation, does not include programming DVR's, TV's, etc. •Awning operation 20.10 LDV warranty of one (1)year/12,000 miles, whichever comes first, for manufacturer's defects in materials and workmanship. Refer to LDV warranty statement for details of warranty coverage. Page 28 of 29 6/20/2024 Apache Junction(AZ)C40MCC-35955-23 JJB REV1 180 Industrial Drive Burlington,WI 53105 USA Phone:800-558-5986 L DVa Fax:(262)763.0156 CUSTOM SPECIALTY VEHICLES Direct:+1(262)763-0147 www.ldvusa.com Item Qt 20.11 Note: Project scope does not include certain tasks or costs that are the responsibility of the customer unless clearly specified as LDV supplied. These items include, but are not limited to: • Radio and telephone system programming. •Activation and service fees for cellular telephones, satellite telephones, satellite TV, satellite internet access. • Loading and configuring computer software. In the event of a discrepancy between the drawing and specification, the specification will supersede. LDV reserves the right to make substitutions of equal quality and specifications of those listed in this document. Some component models change frequently. In the event that a specified component model becomes unavailable at the time LDV attempts to source it, LDV will provide a replacement model with equivalent or better features, as agreed upon with the customer. Page 29 of 29 6/20/2024 Apache Junction(AZ)C40MCC-35955-23 JJB REV1 VEHICLE PURCHASE AGREEMENT WITH SAFEWARE INC. FOR A POLICE MOBILE COMMAND CENTER THIS AGREEMENT is made as of the day of 2024 (the "Effective Date") by and between the CITY OF APACHE JUNCTION, an Arizona municipal corporation ("City"), and SAFEWARE INC, a Maryland corporation, ("Supplier"), both of which may be hereinafter referred to collectively as the "Parties". RECITALS A. Using American Rescue Plan Act Funds, City desires to retain a vendor to provide a mobile command center vehicle for its police department available through the State of Arizona Cooperative Contract#210237-C (on file in the City's finance department) and to make payment for the same in accordance with the terms and conditions set forth in this Agreement, including all attachments and addenda which are appended hereto by mutual agreement of the Parties. B. The open market procedures have been satisfied to the extent they apply. C. The Parties have set forth below additional terms required of Supplier and City, including payment and delivery terms, all of which supersede any cooperative contract terms. AGREEMENT NOW, THEREFORE, in consideration of the Recitals noted above, the mutual covenants and conditions below, and other good and valuable consideration,the receipt and sufficiency of which are hereby acknowledged,the Parties agree as follows: 1. AGREEMENT: Supplier hereby sells, conveys and transfers to City all rights, title and interest in and unto the vehicles, associated equipment and other personal property, hereinafter referred to collectively as "Vehicle", detailed in Exhibit A. 2. SUPPLIER'S DUTIES: Supplier shall provide the Vehicle and make delivery of the Vehicle as detailed in Exhibit A, but in no case shall Vehicle be delivered after July 31, 2026. 3. COMPENSATION: In accordance with the terms and conditions of this Agreement, City shall compensate Supplier for Vehicle in an amount not to exceed One Million Seven Hundred Eighty-Seven Thousand Three Hundred and Two Dollars and Sixteen Cents ($1,787,302.16) upon delivery of the Vehicle (and proof of title transfer to the City) and only if all Vehicle systems are operating to the full satisfaction of the City. 4. TERM/RENEWAL: The term of this Agreement starts on , 2024 and ends on July 31, 2026. Following the initial term, the Parties may not renew or extend this Agreement. 5. DELIVERY AND ACCEPTANCE: Upon acceptance by the City, which acceptance shall be identified after ten (10) calendar days of City taking possession of titled vehicle, such acceptance shall acknowledge that the vehicle is in good order and condition and that City is satisfied with the same. 6. WARRANTY: Contractor shall guarantee the vehicle against defective workmanship or materials for a period of one (1)year bumper to bumper through LDV and a five (5) year warranty on the freightliner cab/chassis. (Warranty on file with AJPD). 7. TIME IS OF THE ESSENCE: Time is of the essence with respect to all provisions in this Agreement. Any delay in performance by either Party shall constitute a material breach of this Agreement. 8. APPLICABLE LAW AND VENUE: The terms and conditions of this Agreement shall be governed by and interpreted in accordance with the laws of the State of Arizona. Any action at law or in equity brought by either party for the purpose of enforcing a right or rights provided for in this Agreement, shall be tried in a court of competent jurisdiction in Pinal County, State of Arizona. The parties hereby waive all provisions of law providing for a change of venue in such proceeding to any other county. In the event either party shall bring suit to enforce any term of this Agreement or to recover any damages for and on account of the breach of any term or condition in this Agreement, it is mutually agreed that the prevailing party in such action shall recover all costs including: all litigation and appeal expenses, collection expenses, reasonable attorney fees, necessary witness fees and court costs to be determined by the court in such action. 9. PROHIBITION TO CONTRACT WITH CONSULTANTS WHO ENGAGE IN BOYCOTT OF THE STATE OF ISRAEL: The Parties acknowledge A.R.S. §§ 35-393 through 35-393.03, as amended, which forbids public entities from contracting with consultants who engage in boycotts of the State of Israel. Should Consultant under this Agreement engage in any such boycott against the State of Israel, this Agreement shall be deemed automatically terminated by operation of law. Any such boycott is a material breach of contract. 10. CERTIFICATION PURSUANT TO A.R.S. §35-394: In accordance with Arizona Revised Statutes § 35-394, Consultant hereby certifies and agrees that Consultant does not currently and shall notfor the duration of this Agreement use: 1) the forced labor of ethnic Uyghurs in the People's Republic of China, 2) any services or goods produced by the forced labor of ethnic Uyghurs in the People's Republic of China, and/or 3)any suppliers, contractors or subcontractors that use the forced labor or any services or goods produced by the forced labor of ethnic Uyghurs in the People's Republic of China. If Consultant becomes aware during 2 the term of this Agreement that Consultant is not in compliance with this Section, then Consultant shall notify the City within five (5) business days after becoming aware of such noncompliance. If Consultant does not provide the City with written certification that Consultant has remedied such noncompliance within one hundred eighty (180) days after notifying the City of such noncompliance, this Agreement shall terminate, except that if the Agreement termination date occurs before the end of such one hundred eighty (180) day remedy period, this Agreement shall terminate on such contract termination date. IN WITNESS WHEREOF the Parties hereto have caused this Agreement to be signed by their duly authorized representative as follows: SUPPLIER: SAFEWARE, INC. a Maryland Corporation By: Its: CITY: CITY OF APACHE JUNCTION, ARIZONA, an Arizona municipal corporation By: Walter "Chip" Wilson Its: Mayor 3 ATTEST: Jennifer Pena City Clerk APPROVED AS TO FORM: Richard J. Stern City Attorney 4 EXHIBIT A 5 Apache Junction Police Department Memorandum Date: June 20, 2023 To: Mayor Chip Wilson and City Council From: Chief Michael Pooley Subject: Contract with Safeware, Inc. for purchase of a Mobile Command Center van. ................................................. The Apache Junction Police Department has formally asked to use funds from the American Rescue Plan Act ("ARPA") to purchase a Mobile Command Vehicle ("MCV). The city auditor has approved the request to use ARPA funds to acquire the MCV, which costs $1,787,302.16. This new MCV will replace our current one that is over 20 years old. Below are several key advantages offered by the MCV: 1 . Enhanced coordination and communication with internal and external law enforcement partners. 2. On-site emergency incident management. 3. Advanced technology and equipment made available at any location necessary. 4. Mobile crime labs and evidence processing. 5. Rapid deployment and flexibility to urban and remote areas. 6. Mobile incident command post. 7. Support for Search and Rescue Operations. 8. Public Relations and Media Management. The primary role of a MCV is to help during active public safety emergencies and operations, such as major criminal investigations, natural disasters, special events, and rescue operations. MCVs serve as pivotal assets in bolstering emergency response capabilities, facilitating enhanced communication, and enabling efficient incident management. Their mobility and advanced technology render them indispensable tools for public safety agencies. The purchase of this specialty vehicle will allow the Apache Junction Police Department to continue to be in line with other law enforcement agencies across the country. Thank you for your consideration. City of Apache Junction, Arizona 300 E Superstition Boulevard Agenda Item Cover Sheet Apache Junction,AZ 85119 Agenda Item No. 5. File ID: 24-531 Sponsor: Chip Wilson Agenda Date:7/16/2024 Index: In Control: City Council Meeting Brief summary of intergovernmental updates from mayor and councilmembers. City of Apache Junction,Arizona Page 1 Printed on 711112024 City of Apache Junction, Arizona 300 E Superstition Boulevard Agenda Item Cover Sheet Apache Junction,AZ 85119 Agenda Item No.6. File ID: 24-532 Sponsor: Bryant Powell Agenda Date:7/16/2024 Index: In Control: City Council Meeting City Manager's Report. City of Apache Junction,Arizona Page 1 Printed on 711112024 City of Apache Junction, Arizona 300 E Superstition Boulevard Agenda Item Cover Sheet Apache Junction,AZ 85119 Agenda Item No.7. File ID: 24-471 Sponsor: Bryant Powell Agenda Date:7/16/2024 Index: In Control: City Council Meeting Presentation and discussion with Republic Services regarding operational updates. City of Apache Junction,Arizona Page 1 Printed on 711112024 City of Apache Junction, Arizona 300 E Superstition Boulevard Agenda Item Cover Sheet Apache Junction,AZ 85119 Agenda Item No.8. File ID: 24-567 Sponsor: Eli Richardson Agenda Date:7/16/2024 Index: In Control: City Council Meeting Presentation and discussion on volunteer activities for Fiscal Year 2024. City of Apache Junction,Arizona Page 1 Printed on 711112024 City of Apache Junction, Arizona 300 E Superstition Boulevard Agenda Item Cover Sheet Apache Junction,AZ 85119 Agenda Item No.9. File ID: 24-533 Sponsor: Eli Richardson Agenda Date:7/16/2024 Index: In Control: City Council Meeting Announcement of Current Events. City of Apache Junction,Arizona Page 1 Printed on 711112024 City of Apache Junction, Arizona 300 E Superstition Boulevard Agenda Item Cover Sheet Apache Junction,AZ 85119 Agenda Item No. 10. File ID: 24-554 Sponsor: Liz Langenbach Agenda Date:7/16/2024 Index: In Control: City Council Meeting Continued discussion and possible consideration of award of contract to Veregy for sports field lighting retrofit projects within city parks in an amount not to exceed $1,784,427.75 which includes a 5% contingency. This item was originally presented and discussed at the July 2, 2024, City Council meeting. City of Apache Junction,Arizona Page 1 Printed on 711112024 Cit 0 acheJunction Y )f'4P Homeqf the Superstition Mountains MEMORANDUM TO: Honorable Mayor and City Council Members THROUGH: Bryant Powell, City Manager FROM: Liz Langenbach, Parks and Recreation Director DATE: July 1, 2024 SUBJECT: Award of Contract for Sports field lighting upgrade Sports field and arena lighting within City of AJ Parks and Rec facilities are among some of the oldest infrastructure in our parks. Last year, we retrofitted Prospector Park softball fields#1 &#2. This year we have budgeted to complete the softball complex by retrofitting fields #3 &#4. City staff have selected Musco lighting. They are one of the premier manufacturers for sports field lighting, with a focus on energy-efficient, shielded LED lighting. There are several reasons why this is the best choice for our facilities: 1. This is the same system that is at our Little League fields and Prospector Park fields #1  and their automated system is already integrated into our facility reservation software and additionally allows light activation by our staff from a mobile device or a computer 2. Musco has experience designing systems that are compliant with Dark Sky Friendly Sports Field Lighting and our application with their design has already been approved by DarkSky International 3. Over time, the city will have substantial savings through lower electrical costs and lower maintenance/replacement costs. This project was approved in the FY25 budget for fields#3  however, staff have also identified potential grants to also complete the remaining sports fields at Prospector Park and Superstition Shadows Park, utilizing our budgeted funds as a match. For this reason, staff have included a clause in the contract that allows the city to lock in pricing for the additional projects IF the necessary additional grant funding is received. The City will utilize Musco's vendor, Veregy, for this replacement project under the 1 Government Procurement Alliance (1 GPA) Cooperative Contract 22-11 PV-08 thus fulfilling procurement and open market procedures. Staff is recommending a construction contract be awarded to Veregy, in an amount not to exceed: One Million Seven Hundred Eighty-Four Thousand Four Hundred Twenty-Seven Dollars and Seventy-Five Cents ($1,784,427.75), which includes a 5% owner-controlled contingency for unforeseen circumstances. If the city does not receive the additional grant funding, then only field #3 &#4 will be completed this year. This item will be presented and discussed at your July 1 st Work Session and brought back two weeks later for consideration and approval. 300 E.Superstition Blvd.•APACHE JUNCTION,AZ 85119•www.ajci .net •PHONE(480)983-2181•FAX(480)982-2438•TDD(480)983-0095 JUNCTION,CONSTRUCTION AGREEMENT BETWEEN CITY OF APACHE JUNCTION AND VEREGY FOR PROJECT.* PR-24-001 SPORTS FIELDS LIGHTING UPDATE THIS AGREEMENT made and entered Into by and between the CITY OF APACHE an Arizonai i corporation ("City"), and VEREGY, an Arizonai liability " r" , sometimes collectively to as the "Parties"'o individually as the "Party". RECITALS A. Contractor asserts its willingness, ability and qualifications servicesthe i "Work") i "Exhibit i "and Contractor'si , 2024. B. City and Contractor desireherein respective responsibilities and the manner and terms which shall render such Work. i li i i aRevised Statutes ("A.R.S.") Title , and Apache Junction City Code # .. , *_Administration, i i , Article t`i , i A process. 0. City ill utilize the lGovernment Procurement Alliance " services.Cooperative Contract 22-11 PV-08 for contractor E. City, , reserves the rightit shouldupon Contractor to also complete Ere additionali installationF. The_ lighting and lighting i regulationsmeets or exceeds the lighting . # 1. 11, Chapter 1: Article R%Mlations. AGREEMENT NOW, THEREFORE, City retains agrees to render the Work in accordance with conditions shallas follows: workmanliketo be done and performed In a good ,the Work i accordance with and as more fully described In "Exhibit A- Bid Proposal"- ' estimate , including, A. -1: The removal and disposal of existing light Prospector _Park softballInstall light fixtures at softballtexisting poles for an lightaverage i Physicali is disposal3015 N Idaho Rd. Apache Junction, AZ 85119 B. prqLget 2. The removal and i ilight Prospector Park soccer fields I and 2. Furnish and install a new existinglight fixture on a total of 6 rlight of 30 footcandles on soccer fields I and 2.The i i r _ r furnishing i Physicallocation i ® disposal3015 N Idaho Rd. Apache Junction, AZ 85119 C. ftLitc—t3.The removal and i ilight fixtures structuresand pole Furnishinstall (8) Musco light pole structures with lighting. Rework of the existing i i' circuits controller.through the Musco All new conduit poles. i ipermit Physicalis: 1091 W Southern Ave. Apache Junction, AZ 85119 PAYMENTS & COMPLETION: The amount payable by the City to the }Contractor for ErpAct,I g Prospector Park Softball fields 3 and 4 Is to exceed Four Hundred Forty Nine Thousand One Hundredili Zero Cents s . is accepted by Contractor and City has sufficientImplement, such as American " " Grantfunds or Community Development Block " ► payableity to the Contractor for ErpLect 2 Prospector Is iThree Twenty Five Oollarsr is accepted by ■ M # i #�.. # # is # # . + '"' • ♦,: is ! � #:- i �;# #t # • # # M : # ! # RIX # # : # i '# r ,:,,. # ,:. � # # • ♦ :., # � � � is # * w # # r # # ► # t : a # s # ► r ♦ a s # ♦ # t # # # w # # ♦ # # ► # # s # • # # ME & # w # # # : # ►:; # #: # 1i i ♦ + # r # i e s w . i s # • i # # # • # t,' # JF • M # # i ■ • ! • i i i # • i i i t f i # .� is i i, # i i i # # # i # # i # i,:. i i i # ,# # ' ♦ # f # i' # t" ♦ i ! f i f i ji TO a a ♦ i ! � # f � : # a # # a s f • ar • t # � ♦ } #, is # # # # # ► # + ► :. # # t- # # +� i ► r s # Workers'Contractor shall carry Contractor's Compensation Insurance to cover obligations Imposed by federal and state statutes having jurisdiction of services;employees engaged In the performance of the Work or and Employer's Liability Insurance of not less than $100,000 for each aci $100,000 disease ,and$500,000 disease policylimit. By execution of this Agreement, Contractor certifies as follows: "I am aware and understand the provisions of A.R.S. . requireswhich i i workers' compensation or to undertake self-insurance In accordance with the provisions of i i ions before commencng the performance of the Work of this i *, insuranceIf Contractor has no employees for whom workers' compensation required, Contractor shall submit a declaration r affidavit to City so stating and obtaincovenanting to If Workers'employees subject to coverage. In case any work i i provide Compensation and Employer's Liability requiredthe same extent as commencingPrior to r r this Agreement, Contractor shall furnishi , or formal endorsements as required Contractor'sby the Agreement, Issued by ievidence' i i providing , conditions and limitsrequired Agreement are In Junctionand endorsements shall be subject to the approval of the Apache Attorney's this Agreement,_and shall be Issued and delivered , City of Apache Junction, 300 East Boulevard,Superstition , AZ,85119. In the event any Insurance policies required is Agreement are written on a "claims " basis, coverage shall extend for two (2) years past completion Contractor'sand acceptance of Work or services and as evidenced by annual duringCertificates of Insurance. If a policy does expire i , a renewal certificate must be sent to iprior � t � � � �, �' 1M ,C :, i � ! ♦I�. ii f # i its ii 1t • ! i ♦ * K • it At !/ ♦ 1 f �: i i i t i ♦ ! i i �y i w � i !'.. ! �! i i ! i 1 i i i # i ! i * !� i i : i • # • i i # • ♦ i ♦:.'. i ! # i � ► t ♦ #.. i ! Aj . k i i :. is { i #; i ! f t i ! IF ♦ 1 i !. i i i • f � i ! � Il i i w R �. i # ,i,,. � � i f ! ♦ i i • ♦ f # � f i f #; f � i ♦ is • A t i � : i i � a� � ,� i 9 i s i � +� � ♦i i � ♦ � s :,- ♦ i i +� :: i r s r� is # • i ': 4 • ■ t i s ♦ • ♦ f f i • i ♦ i i'.. i • i �► ♦ r � • i t ♦ i ♦ i s i� i • ♦ ii".. i i • • • i » +� ♦ s ♦ + � i f � i i � rt t i ♦ ♦ r • # I t r Y i i.:. M i :. t o [ • i i ':i # # wit # a•.. i # �. i ai•... ! #': # ,:: # # a t r # i • t : a i • # • # i # i u i i i " 2 i i i,: i i i a. ♦ a i # a � � a • • r # • s a q ! M s � � � � a � . it i" it k S i'.. ♦ # iY + !i i # • • ! f • • iF ! • � • � • t • ♦ t i it • #.,; ♦ i • ! i f i ! 1 � R • r e ♦ r 1''.i � f ♦ • • • � � fit a �. 7! � •' 1+ i 1f # [ • # III i • � � ' i; a � � A. All Work performed under this agreement shall be done In compliance i - U.S.C. 3146-3148) and pursuant to the requirements of 29 C.F.R. pt. laborers 5, as may be applicable. S. Contractors and Subcontractors are required to pay wages to i fringe benefits for corresponding i C. Additionally, laborers4 IN WITNESS WHEREOF the Parties hereto have caused this Agreement to theirbe sIgnJe by i i 209. Veregy, an Arizona li mBy: WW ited JUNCTION,taeor CITY OF APACHE Arizonaan r i BY:Walter i "Wilson ATTEST: Jennifer Pena City Clerk APPROVED AS TO FORM: Richard J. Stern City Attorney The foregoing was subscribed and sworn to before me this day of s r Veregy., an Arizona limited liability company. TONJA HALE t4otery Publit,State of Arizona Madcopo county commliralon a 661862 y Comm4slon EXPIrelk49 Me i 2029 Notary Public CommissionMy Expires: foregoingSTATE OF ARIZONA COUNTY OF FINAL The i Chip Wilson, i Junction, Arizona,an Arizona municipal PublicNotary My Commission i 3� t r PHOENIX r r3312 E BroadwayRoad J Phoenix,AZ 85040 ,480 282 9S 1 )F:602 357 7403 K-1 1 El,ectrical 76O 0 -9 t r ral Contracting rP. 1 GPA 2 -11 PV- S Electrical and Ughting Products, Charging Stations and Services Company MUSCO Lighting h ; Contact Dee Smith Date June o{224 it Project Prospector Park Softball and Soccer Field Sports Lighting In response to your request,Veregy is pleased to offer the bid proposal pricing,detail,are clarifications in accordance with the contract documents detailed herein forte above referenced project. 1 S 1. The removal and disposal of existing light fixtures at softball fields 3 and 4. 2> ;T e furnishing and installation of new light fixtures at softball on a total of 6 existing poles for an average light level of 50/30footcandles fields 3 and 4. 3. The removal and disposal of existing light fixtures at soccer fields 1 and 2. 4. The furnishing and installation of new light fi t it s on total of 6 existing poles for an average light level of 30footcandels atsoccer fields 1 and 2, e furnishing and installation of 1)new MUSCO controller at the soccer fields. . Sales tax= Prevailing wages. f f 1. Overtime,engineering,surveying, file license fees; blueprint and reprographic costs, permits' and plan check fees,cost of bid,payment and performance bonds,all allowances unless specifically noted herein,utility company costs,S PPP,fees or consumption fees,electrical code upgrades and/or repairs to existingsystems, warranty r freight claims for owner provided equipment. Z - F (Energized ElectricalWork). AddWanaKiwifiagom 1. Expenses,additional labor,construction schedule delays due to light fixture fabrication, submittal process,etc. 2. To the extent thatSubcontractor's' timely performance of work is unreasonably impacted ether by acceleration,delay or otherwise,however caused,by Contractor,Owner,or any other party for whose acts Subcontractor is not legally liable,Subcontractor shall be entitled to n equitable adjustment to its contract which y include additional compensation and/or are extension n of time,including any increased costs of labor,overtime,and/or aterials. 3. This proposal is based on a standard Monday through Friday, )hours per day,(4 )hour workweek. www veregy,com J PHOENIX 3312 r ad Road eVEREGY Phoenm AZ 85040 ROC 252925 K-1 I Efectricai -1 General Contracting Our lance for the base bid portion of this work and any proposed adjustments Is as follows: Softball Fields , _ SOCCer fields $ 415,325,00 i4 ;4 w veregy,com 4 PHOENIX F . 3312 Broadway Road Phoenix,AZ 85040 r :480. 1 F-602357 7403 AZROC 252925 2 -1 I ENctrical A - 1 PV-08 Electrical and Ughting Produce,E`Charging Stations and Company City of Apache Junction Contactutter Date June 7, 2 Project Superstition Shadows Bark , llfi ld Relight In response to your request,Veregy is pleased to offer the bid proposal pricing,detail,and clarifications in accordance with the contract documents detailed herein for the above referenced project. 3 1� I��ie�iss f. The demolition and removal oft existing light l structures. 2. The furnishing and installation of i Musco light l structures with 50/30fc of fighting. x Rework of the existing site lighting irc nits to fee_ through the Musco controller. 4. Excavation and b c fill as specifically required for electrical raceway systems. S. All new conduit and cable to the poles. 6. Engineering and rmi fees. 7. Sales tax. laduskon 1. EEW(Energized l ctric l Work). 2. Additional costs for hazardous work conditions such as asbestos abatement,confined space etch as Rock excavation(rock is defined as material that cannot reasonably excavated with the use of Case 580 or equivalent backhoe without special attachments). b, Any unknown or unmarked underground utilities,structures,or debris, whether natural or err ;any downtime,delays or losses resulting from conflicting schedules,material,equipment orcontractors/suppliers. Our price for the base bid portion of this work and any proposed adjustments is as follows: Base Bid: 834,940M r +rw. r ism ��{ � �...,. City of Apache Junction, Arizona 300 E Superstition Boulevard Agenda Item Cover Sheet Apache Junction,AZ 85119 Agenda Item No. 11. File ID: 24-539 Sponsor: Shane Kiesow Agenda Date:7/16/2024 Index: In Control: City Council Meeting Presentation and discussion on the Public Works Department Fiscal Year 2024-2025 Capital Improvement and Street Maintenance Plan. City of Apache Junction,Arizona Page 1 Printed on 711112024 Public Works Department Home of'the Superstition Mountains M.ter. Date: June 17, 2024 To: Mayor and Members of the City Council Through: Bryant Powell, City Manager Ted Wolff, Public Works Director From: Shane Kiesow, Public Works Manager Subject: Public Works Department Fiscal Year 2025 Capital Improvement & Street Maintenance Plan Public Works staff respectfully brings forth the Fiscal Year 2025 Capital Improvement & Street Maintenance Plan for presentation and discussion. The presentation's primary focus will be the department's street maintenance and capital improvement projects planned for the new fiscal year starting July 1, 2024 through June 30, 2025. Presentation is for information purposes and the opportunity for councilmembers to ask questions. Many projects in the plan are to be done by contractors and will come back to the city council per city's procurement rules for consideration of award. 575 E. Baseline Avenue, Apache Junction, AZ 85219 Voice(480) 982-1055 • FAX (480) 983-5752 or(480) 982-8005 City of Apache Junction, Arizona 300 E Superstition Boulevard Agenda Item Cover Sheet Apache Junction,AZ 85119 Agenda Item No. 12. File ID: 24-555 Sponsor: Michael Pooley Agenda Date:7/16/2024 Index: In Control: City Council Meeting Presentation, discussion, and possible consideration of retroactive approval of agreement between the City of Apache Junction and Imagine Prep Superstition, Inc. for a grant-funded school resource officer in the amount of$139,671.79, for a contract term of July 15, 2024, through June 30, 2029. City of Apache Junction,Arizona Page 1 Printed on 711112024 Apache Junction Police Department Memorandum Date: July 3, 2024 To: Mayor Chip Wilson and the City Council From: Chief Michael Pooley Subject: School Resource Officer- Imagine Prep Superstition ------------------------------------.......................................................................................................................................................................................................................................................................................... The City of Apache Junction Police Department is requesting approval for a School Resource Officer to serve at Imagine Prep Superstition. The Arizona Department of Education has approved funding to support this officer at the cost of $139,671 .79, which will support the officer's salaries and benefits. This will provide an additional officer at Imagine Prep Superstition, making a total of six SRO in the city. AGREEMENT BETWEEN THE CITY OF APACHE JUNCTION AND IMAGINE PREP I INC. FOR SCHOOL RESOURCE OFFICER SERVICES THIS AGREEMENT Is made as of the 13&day of 2024 "Effective i.. { municipal corporation ("City"), and IMAGINE PREP SUPERSTITION INC., an Arizona ic non-proflt corporation (" l ), both of which may be hereinafter referred ll I _as the "Parties" r Individually as a " ", for the project entitled "School Resource Officer Services". RECITALS A. School desires City to assign a policeperform Schoolas a Resource Officer " to provide the SRO servicesdescribed I 5 of this Agreement, i illi l for such purposesrconditions i PartiesS. The ri r Into r AGREEMENT NOW, THEREFORE, receipt in consideration of the foregoing Recitals and the mutual r i , r i , the which_ acknowledged, the Parties agree followingI. ELIGIBLE SCHOOL LOCATIONS. The I is eligible Imaginea. Superstition, to Avenue, Apache Junction, Arizona 2. TERM AND iAgreement Effective Date and shall i itwith automatic one-year renewals for up to five additional , either terminate this Agreementr l ' written noticermail, addressed to the other Party as set forth In iAgreement.__ 3. RELATIONSHIP QF PARTIES. City shall have the status of an r 8 independent contractor_ r purposes of iAgreementi t Intended to and will not constitute, create, give rise to, r otherwise recognize jointr , partnership, or formal business associationorganization kind between the Parties, rightsand the obligations l l expresslybe those r Agreement, The Parties supplied by School to accomplishi I assignedThe r to Its r i ion. The assigned SRO will current proceduresr it i _officers, Including attendance mandated training istate officer certification. assignedi Ali duties as a law enforcement officer as certified Arizona Police r t rds and Training board (" l shall not interfere ith the assigned SRO dutiesr law enforcement officer. City understandst Schooli responsible for the t during curriculum r . If School receives information that the ass may have engaged In r f i 1, illegal, or immoral l will Immediately i Information to Cit . If City receives Information any credible r Indicating assigned unprofessional, Illegal, orimmoral conduct that wouldability and/orto safely r lly perform dutiesr School, City willImmediately provide Information, 1 ,to School. If any alleged unprofessional,i iillegal, r Immoral ' rprofessionally_ performi r School, City will Immediately remove the SRO fromi to allowi r School to Investigate the allegations. Citytemporarily i replacement policer to School in thisi If replacement officer provided, ill be creditedr each day an officer Is i School, at its solei r i , may refuse the assignment of any officer who has previously been removed from School because of allegations unprofessional, il 1, ori School shallreimburse Ci r the costs of SRO'si for: 1) days School Is in session and the SRO is presentis not at School due tactivity ' , 3) when SRO Is Involved In i ity stemming fromr while In i School, Including attendance at courti Is ri alternative wr i r i 1. i iresponsible r ' compensationr l hours_ f work performed 4. COMPENSATION: A. Cost ofti t rSchool agreesity up to One Hundr Thirty Nine , Six Seventy One Dollars i_ plus an Increase % per year for each SRO who providesservices fiscal year as morefully In B. Overtime. The SRO must seek approvalr principal, r the principal'sdesignee, and the appropriateitpolice supervisordepartment before working SRO-related . pertainingthose matters 1, Its students, or Its l shallrcent (100%) of,any SRO overtime worked result of SRO-relatedshall pay one hundred of any SRO overtime that result r -ractivities ( ., those mattersInvolve 1, Its , or i 3 C. f!sjyment and L!,ate Fees. Payment to City from School Is due withinit r School'sdays of receipt itemized Invoice. Interest ("late " in the amount of ten percentr annum on any balancei imore than fifteen (15) calendar r the due date. CityIts i , waive late fees on a case-by-case basis. D. Budget. Each Party will establish and maintain accordingIts establishedrules shallA. The SRO ing responsibiliti maintain1. Establish and ional working relationship with School officials, i i limited _i i In repetitiveruancy matters that become more timeconsuming for School's administration. ii. Provide appropriatei r services School. Ili, Participate withsecurity Improvementsassessments and recommend student safety. i . The SRO willpartner " i i t and the SRO supervisor to meet the needs of the campus r education " provide i r iactivityopportunity. buildi developmentps. The Implementation assessment.needs Developv. r ions with community resources, Identifying servicesr it i, Plan In-service traini r school staffi i , but not limited related information, related education, etc.. ii. Collaborate with Incident reports i i r Identifying i istrategies address problems. IL r i it - recreational leadership i ii reinforce i safety priorities. is Attend trainingopportunities. x. Complete required rii reports as dictatedthe School'sr i. Contact the parent or guardian of students who have not provided i with proofidentification. ii, Prepare and maintainrecords i i requiredare r i Policet. B. An SRO shall use good faithfollowing I. Work cooperativelyi i administrators to establish effectivei i r i review truancy repetitive Incidents ive of reducing truancy. H. Refer juveniles or their parents/guardians to appropriate socialri -agencies _r assistance when a need Is determined. iii. Instruct i i t 'r i Identification of abused or neglected_ children; reporting r actionsneglect; and preventtaken to r r ,neglect, . Take appropriatesteps, including reporting action, consistent withi i rtduty, discoveryii , drugother crime. v. Work cooperatively withi administration provide learning i all staff and students. 6. TIME AND PLACE OF PERFORMANCE, A. City shall assign one SRO to School beginning on July 15th, , except that the Partiesi l start dates In order to buildtime r campus r the new school year, City willr- t the assigned SRO will i i r r in a ! - iforty hour a week capacityIs In sessioni i r l requests duringi r The SRO will r uniforms City.authorized by S. The SRO's activitieswill be restricted i l groundsr 1. l lts when needed as a result of School- related matt If. Incentive programsr In l iexample, ipolice supervisor and the school principal, r the principal'sdesignee. Ill. In response to off campus, but school-related, criminal activity. request.Iv. Attendance at off-campus events or meetings at School's v. Attendance at training. i, In response to emergencyi l i ii. As directedpolice supervisor. ll$ During days that schools are sessionr on days that assignedSRO is not out-of-session i shallSRO perform hisr her regular duties as determined city. ! l A. School will provideisites and equipmentsuch li is necessary for performance of the duties noted In is Agreement, Including a desk, chair, telephone, computer ande-maill lng space capable of beingr ; I B. Upon termination, l property or equipment Parties r it responsibilities under this Agreement' shall remain the property of the Party that purchased the property equipment. t r , t i r i r r , discussingf r beingr this - problems that have cometo the Parties' attention and their views as to how such problems resolved, including i the termsi this r- ffi ENTIRE AGREEMENT. This Agreement represent tir Parties rsede all prior negotiations, representations r agreements, either expressr Implied, written r oral. ti . 11y understood and agreed that no alterationvariation signed r i i i r it li l i ri i Partieshereto Writtenll automatically i , and shall supersede any Inconsistent r i therein; provided, however, that any apparent inconsistency shall be resolved, If i l , by construingprovisions t mutuallyr All t iAgreement _ be in writingr i _CouncilGoverning Board. NONDISCRIMINATION.10. parties I i applicable Stater l laws, rules, regulations executive' r r all personsi access to employment and educational opportunities regardless i r, religion, i l origin, disability, veteran's , political affiliation, r genetic code and shall complyith Executive Order2009-09. 11. . Jr i the a Party required lAgreement shall be In writing first il, postage prepaid, return receipt , addressed to the following: If to City: Apache JunctionPolice Attn: Chief of Police 300 t Superstition Boulevard Apache Junction, AZ 85119 If to School: Imagine Prep Superstition, 300 W. Clarendon Ave Suite Phoenix, . ,, 1, at its own expense, shall purchase and maintain i stipulated i i insurance i licensed, possessing a current . , t, Rating approvedi - i the State of Arizona i liies and forms satisfactoryto City. All Insurance required r _i l force it all work or service i r r the termsAgreement satisfactorily r . accepted; failure to do so may, at the sole discretion ity, constitute a material breach of this Insurance shall be primaryInsurance as respects the City, Insurance or self-insurance i ined by City shall not contribute failureAny ith the claim reporting provisionst policies r any breachi rcoverage afforded under the Insurance policiesr i InsuranceThe i Workers' Compensation, shall containi t of transfer rights of r iCity, its agents, officers, officialsi arising , errors, mistakes, iwork or service. InsuranceThe l i -provide rage which contains il r self- insured i r self-insured rshall I tcoverage, provided li i School shall be solelyresponsible i rself-retention__ i $ at Its option, may require l to securedeductibles r al i r r Irrevocable unconditional letter of credit. City reserves the right to request and to receive, i working , certified ,i f any or all of the hereinit Insurance policies_ City shallobligated, however, to review r to advise School of any deficiencies li i endorsements, receipt shallnot relieve from, waiver' f, i ' rightInsist stricti f obligations r this The insurance li i , except Workers' Compensation and Professional Liability, i t, shall name City, its agents, officers, officialslAdditional ftgQUiAGE � u, -- Commercial General L i4tilit School shall maintain CommercialGeneral Liability Insurancei limit occurrenceless than $1,000,000 for each i Products/Completed AggregateOperations , l r limit. policy shall Include r bodilyinjury, broad form propertypersonal injury, productsoperations i coverage including, but not limited to, the liabilityindemnification provisionsthis Agreement, _Insurancewill broad - Service i r _ r the equivalent thereof. Such policy shalli yr f interest provision, I containr i r commutation clause, nor any provision which would serve" to limit itd party actionr claims. The Commercial r l Liability additional Insured r l be at least as broadr I , $, Additional Insured, Form , equivalentCG 20101185, or the r , and shalli carSchool's operations r Itoperations, As required by this r t, if School sublets any part of the work, services r operations, School shall purchase and maintain, at all times during prosecution ,ioperations r i Agreement, r - and ' Protective i r l rbodily Injury and property Including ich may arise In the prosecutionSchool's work, servicer i i "r rshall occurrencei i limit "t less than $1,000,000 r occurrence, and the policy l be Issued by the same Insurance issues Commercial l Liability insurance. Workers'Coningn. ation School shall carryWorkers' Compensation insurance to cover obligations havingimposed by federal and state statutes ri is ofSchool"s employees engaged In the performance of the work r ises and Employer's Liability Insurance i , $100,000 disease_ for employee,each and $500,000 diseasepolicyi i By execution of this Agreement, School certifies as follows: awarerprovisions � whichrequiresir Insured liability for workers' compensation or to undertake self-insurancei accordance with the provisionsi r, and I willI provisionssuch ' re commencing the performancer i e" If School has no employeesworkers' compensation insurance i required, I shall submit a declaration or affidavit istating and covenantingt i Insurance' If and when School employs any employeesr subcontracted,In case any work described herein Is i subcontractorsi Workers" Employer'si ili insurance to at least the same extent as requiredSchool. Certificates Prior ing work or servicesr this Agreement, School shall furnish i ith Certificates of Insurance, "r formal endorsementsrequired Agreement,by the l' i r r , i policies providing _ coverages, conditions and limits required i AgreementIn ll force and effect. The formcertificates Insurance shalland endorsements be subject to the approval- Junction i Attorney's Office, shall comply with the terms of this Agreement, and shall be Issued and deliveredi , City of Apache Junction, 300 East Superstition Boulevard, Apache Junction, AZ 85119. insuranceIn the event any i ies required by thiswritten "claims basis,School'scoverage i i and acceptance of . r servicesi l CertificatesInsurance. If a policy expire duringi , rcertificate calendarmust be sent to City prior expiration All Certificates of InsuranceIdentified with bid serial number and title. Policies r certificates and completedforms i , Additional _ r Endorsement (or a substantially i Insurance racceptable Attorney)to the City i ired by this section filedwith shall Include ity as an additional I r policies l l r publicinsurance, l I Include following pri i "Solelyrespects workr on behalfInsured fort Junction, It i JunctionIts i ts and employees are added as additional Insureds r this policy," Insurance required r iexpire, be canceled, or materially withouti calendar ' prior written noticei terms13. APPLICABLE-LAW AND VENUE: The conditions_ this shallAgreement be governedr} In rdance with the laws of the State of Arizona. Any actionr In uity brought by either purposethe i right r rights providedr in thisr a l be triedin a court of competent jurisdictionIn Pinal , State of Arizona. partiesreby waive allprovisions r i r a change of venue In such proceeding . I either shall bring it to enforcer thisr to recover r and on account of the breach_ any of term r condition In this Agreement, Is t II agreed "ill party In ishall recover II costs Including: all litigation l expenses, collectionIattorney fees, necessary wltnessr rcourt Neithersuch action. City nor School, as the case may be, shall be consideredr Its obligationsr this Agreement In the event_.of. enforced... delay "Enforced r 38q.7&.due Its control i I li rfailure to comply with applicable laws, Including, t not pandemics, restricted , fires, epidemics, _ quarantine, r I ti , _embargoes, r disputes, and unusually severer or the delaysr r materialmen due to such causes, acts of a public r, terrorism or act of terror (including limited i t i rr i , nuclear radiation, , insurrection, riot, labor striker Interruption, extortion, sabotage, or similar occurrence r any exerciser of eminenti f any governmental body on behalf of any public entity, or a declarationmoratorium r similar hiatus_ (whether permanent or rpublic i it tlaffecting the obligations i Agreement. In no event will Enforced Delay Include delayany resulting fr unavailability r any reason of labor shortages, or the unavailability r any reason of particular_Schools, subcontractors, vendors Investors do-sired by School In connectionwith i i i Agreement. School agrees that School aloneill bear all risks which are not Enforced Delay. In the event of the occurrenceEnforced Delay, t i r times for performance of the obligationsclaiming_ delay shall be extendedr a periodEnforced Delay; provided, however, seekingthat the Party r i I this i , within thirtyI r such Party knows or should know of any such Enforced ,claight to an extension m firstt1 i delay I writing periodthe EnforcedI -provided further that In no event_ shall a periodEnforced Ininety calendar RETENTION15. AND INSPECTION OF RECORDS, The Parties shall retain and II contractually require tI , all books, accounts, reports, files and otherrecords relating to the performanceAgreement period i (5) years after the completiontermination r and to make such documents open to the inspection i t reasonable Nothing16. RIGHT OF CITY TO CONTRACT WITH OTHERS: AgreementII imply i is obligatedi ridescribed herein with only this particular ♦ * � # "w # # * '♦ # !: 1. ♦ t #t i i# w: t w r # ♦ i+ effect; provided that this Agreement shall retroactively be deemed reformed to the extent reasonably r so that the reformed r (and any related ive as of the same date) provide essentially rightsthe same is and otherwise) if such severance __reformation r required. Unlessr i i applicable r i rexecute, acknowledge deliver all amendments, Instrumentsaccomplish to g Ive effect to the purposes of this , as_ reformed. City and School each bind themselves, it partners, successors, assigns and legal representatives to the other Party hert rsuccessors, assignsrepresentatives of such ot r Party In respect to all covenants, agreementslicontained In is Agreement. Neither Party to the Agreement shall assign the Agreementr sublet It l r l , i ri t r, -r gate the duties hereunder l l assigni ' to It withoutiwritten consent of City. Acceptance22. ACCURACY OF WORK: i r work by City shall t relieve School of the responsibilityr r ion of any _ errorssuch t ri i t i _i i . l l make all necessary revisions r corrections resulting rerrors omissions withoutpart of School iicompensation. 23. TIME IS a Time Is i respect to l provisions In this Agreement. In rmance by either Party shall constituteial breach of thisAgreement." iULTANTS WHO ENGAGE IN BOYCOTT OF THE STATE OF ISRAEL The Parties ledge A.R.S. 393 through - w , as amended, whichri public entities from contracting "with In 1, Should School under this Agreementi t Israel, i shall be automatically terminated operation 1 . Any such boycott Is ial breach of contract. CERTIFICATION25. - Schoolwith Arizona Revised Statutes § 36-394, School hereby certifies and agrees that does not currently and shall not fort r_ ion of this Agreement the forced t ic Uyghurs in the People'sRepublicChina, 2) any services or goods r-duced by the forced labor of ethnicr in the People's Republic China, rsuppliers,_ contractors or subcontractors the forcedlabor or any servicesr goods produced by forcedthe l ethnic r iPeople's RepublicE . If awarebecomes during__ term of this r i awarecompliance with this Section, then School shall notify the City within five (5) business days after becoming i i does not provide r noncompliancei i r notifying the City noncompliance,such is Agreement shall terminate, except that if the Agreementioccurs- before the end of such one hundred (180) day remedy period, this Agreementrcontract termination 26. CONFLICTS OF INTEREST: This Agreement be terminated i in accordance with, the provisions & WITNESSIN ity have executed this Agreement of the date first set forth above, IMAGINE PREP SUPERSTITION, YZ-- " i _ r .° r I CITY OF APACHE JUNCTION, an Arizona r , municipal By: Walter as i rsWilson JenniferIts:-Mayor ClerkCity APPROVED AS TO FORM: 4ra-3o-2-4- R.Joel Stern CIty Attorney STATE OF AVI COUNTY OF The foregoing was subscribed and sworn to before me this -13_thday of as -Edn2lpal f of Imagine Prep Superstition,, scorporation. x otary Public My Commission Expires.* =Crilwiplic KISICLZ COUNTY OF PINAL The foregoing was subscribed and sworn to before me this day of STATE OF ARIZONA Junction,Arizona, PublicNotary My Commission Expirew -. 15 City of Apache Junction, Arizona 300 E Superstition Boulevard Agenda Item Cover Sheet Apache Junction,AZ 85119 Agenda Item No. 13. File ID: 24-558 Sponsor:Aaron LaSota Agenda Date:7/16/2024 Index: In Control: City Council Meeting Presentation, discussion and possible direction to staff on proposed amendments to City Code Article 4-8: Municipal Court Fee Schedule. City of Apache Junction,Arizona Page 1 Printed on 711112024 trr ttpt 0111'r Cate. July 16, 202 To ayor Wilson, Vice-Mayor Schroeder and City Council Members From: Non. A. Douglas Laota, Presiding Magistrate e, Request for Amendments to City Code Article 4-8: Municipal Court Fee Schedule The court appreciated the opportunity during the Work Session held .tune 17, 2024, to sharewith the Mayor and Council the updates proposed to City Code Article 4_8 Municipal Court Fee Schedule. t this time, we respectfully request the council give direction to staff to move forward with the preparation of an ordinance that will authorize the revision of the associated code. For reference, a summary of the proposed amendments is shown below.- We have 2 requests for amendment to City Code 4-8-1. The request is to amend subsections (Administrative fee for court appointed counsel) and H (court deferred prosecution/diversion fee)., For 4-8-1 ), public defender fees have been limited by City Code to 125 per Defendant (regardless of the number of cases for the same defendant . This fee is years old and many courts those days have increased the fees. Our proposal tracks Pima County :Justice Courts. We will have a chart which determines fees based on income and the number of family members. Our request is to amend the City Coe to make it a range of 275 to $375. Defendants would have time to,pay and are allowed to do community service to pay their assessed fee. The court still has discretion under subsection (1)to waive all or part of this fee based on indigence, financial hardship and the interests of justice).. This would bring in additional revenues to help pay for the contracts of the court appointed attorneys and the contract attorney: The request to amend subsection l ) is kind of a housekeeping/corrective measure. For years, the diversion fee has only been unposed can each case- not "each criminal charge for each criminal case". [defendants doing diversion should not be treated differently based on how many charges are given to them by the police or prosecutor. This change treats everyone;the same and confirms the current and long-standing actual practice at the court, Attached is a copy of the City Code with the proposed attachments. There would be no cost to the city for this change. r J- 06-� Z;4 0 d_4e Hon. A Douglas Laota ARTICLE 4-8: MUNICIPAL COURT FEE SCHEDULE Section 4-8-1 Municipal Court fee schedule § 4-8-1 MUNICIPAL COURT FEE SCHEDULE. (A) Payment of costs of confinement. Any person who is convicted of a misdemeanor criminal offense in the Municipal Court and who, as a consequence, is incarcerated in the Pinal or Maricopa County jail or the city jail, or other city or county jail system, may as part of any sentence imposed, be required to reimburse the City of Apache Junction for its expenses incurred for such confinement. The cost shall take into account the announced billing practices of the Pinal or Maricopa County Sheriff or other applicable authority as they are amended from time to time. (B) Administrative fee for warrants for failure to comply. When the Municipal Court issues a warrant for failure to pay a fine, restitution or any monetary obligation, or for failure to comply with a term or condition of sentence, an administrative fee of$75 shall be imposed upon the person for who the warrant is issued. This fee shall be added to the amount set forth in the warrant, (C) Administrative fee for default judgments on civil traffic violation cases, ses. The Municipal Court shall assess the defendant a default fee of$50 for each default judgment entered in a civil traffic violation case upon a failure to appear or failure to pay a civil sanction, unless the default judgment is set aside under the Rules of Procedure for Traffic Violations, A)4 Administrative fee for court appointed counsel. The Judge has the authority to make a reasonable determination on all cases and set a reasonable fee for the appointment of defense counsel which will be based on a defendant's financial ability. Based on a defendant's financial ability, a Judge shall assess a defendant an administrative fee between the range of$275 to $375. T44e4++�� (E) Municipal Court Enhancement Fund, (1) There is hereby created a Municipal Court Enhancement Fund, which shall be used exclusively to improve technological, operational and security capabilities of the Municipal Court. (2) The Municipal Court Enhancement Fund shall be assessed in the base amount of$20, which shall be applied by the Municipal Court on each civil and criminal charge where a fine, sanction, penalty or assessment is imposed by the court. Any surcharge,fee, assessment other sum required to be charged by state law or Arizona Supreme Court Rule as an addition to the base amount of$20 shall be imposed by the court. (3) The Court Enhancement Fund shall be designated as a fund account, The City Finance Director or his or her designee, shall invest the monies in the fund in the same manner as general city funds. Interests earned on fund monies shall be deposited in the fund, (4) The Municipal Court shall administer the fund and may make expenditures from the fund for the purposes approved in this section. (F) Collection fees and charges. For restitution, fines, sanctions, surcharges, assessments, penalties, bonds, costs and fees that are forwarded to a collection agency for collection,the Municipal Court shall assess the defendant a collection fee and charge in the amount of any fees or charges assessed by the collection agency which is licensed under state law or authorized to pursue collection activities in the Supreme Court of Arizona. (G) Copying, certification,filing and other miscellaneous collection fees. (1) The Municipal Court is authorized to collect all court-related fees and costs imposed by or created by other ordinances, laws and statutes, such as, but not limited to, copying, certification, City Clerk research, payment history report, notary services and check returns, (2) Charges shall be assessed pursuant to applicable amount at the time of the service. (H) Court deferred prosecution 1diver sion fee. A deferred prosecution fee/diversion fee in the amount of$50 shall be imposed on each criminal case which the court defers or diverts prosecution thereon. fl) Authority to w live fees and costs. A magistrate may waive all or any part of any fee or cost provided for or created by this article, giving consideration to an individual's indigence or financial hardship and the interests of justice. (J) Prosecution assessment recovery fee. A prosecution assessment recovery fee in the amount of $86 shall be imposed on each criminal case and shall be applied by the Municipal Court on all criminal cases that are prosecuted by the City Attorney's office, (K) Probationfees. (1) Any person accepting probation and ordered to be screened for probation qualification shall pay the cost of such screening which, if done by the Apache Junction Municipal Court probation monitor, shall be a fee assessed under A.R.S. §13-914(F)(3). (2) The Municipal Court shall assess each defendant placed on court-monitored probation, a monitoring fee of$50 a month and shall assess defendants ordered to complete education,treatment and/or counseling a verification fee of$50. (3) Any person, after accepting the terms of probation, who fails to appear at the time and place set by the probation officer for an appointment with a probation officer shall be assessed a missed appointment fee in the amount of$15, (4) A separate collection account will be established by the City Finance Department to accrue fees paid under this section. CITY COUNCIL MEETING ROLL CALL Cate: ° K l ,- Work Study Regular Special S. 5: E 8 11p, S: E: CITY COUNCIL. Present Ab/excu Present Ablexcu Present b/excu MAYOR WILSON VICE MAYOR SCHROEDER COUNCILMEMBER CROSS COUNCILMEMBER NECK COUNCILMEMBER J HNSON _.. _ ✓ _ _ COUNCILMEMBER NESSER l C{ UNCI LIME MBER BILLER-1-11111 _ TOTAL CITY Present; Ab/excu Present Ab/excu Present b/excu City Manager Bryant Powell Assistant City Manager Matt Busby City Clerk Jennifer Pena _..._..._._.._ _._ _.. . .__ .. .. _.. City Attorney Sorel Stern IT Director Drug Wrthgen Mrt Comm Director Kayla Fulmer Public Safety Director Michael Pooley Public Safety Assistant Johnny John ,t r - -- _.-. Dev Services Director Rudy Esquivias PW Director Ted Wolff Parks& Rec Director Liz Langenbach Econ Director Patrick Ainsworth J Library Director Pam Harrison Finance Director Angelie Fawley t FIR Director Anna McCray Water District Director Mike Loggins Municipal Judge A. Doug Laota -- Deputy City Clerk Evie McKinney Planning Manager Sidney Uris Building&Safety Mgr AdrianAlegria Senior Planner Kelsey SchattnikAk r Planner Erica Hernandez Planner Nick Leftwich PW Project Engineer Raquel Schatz City Engineer Emile Schmid Management Anylyst Rob Wistler City Council VOTE ROLL CALL j ITEM # a - ! 3 MEETING OF "° MOTION BY: t SECONDED BY: NOTES:-- I YES NO ABSTAINED CITY COUNCIL: COUNCILMEMBER HECK COUNCILMEMBER CROSS VICE MAYOR SCHROEDER COUNCILMEMBER NESSER COUNCILMEMBER JOHNSON COUNCILMEMBER SOLLER [MAYOR WILSON i j_TOTAL UNANIMOUS, IN FAVOR OPPOSED ABSTAINED TOTAL 7 Vote sheet 4 5:J 5—Templates&Forms/Vote Call City Council City Council VOTE - ROLL CALL ITEM # iO MEETING OF MOTION BY: SECONDED Y: LLalk YEs_..�_---_.___— NO- ABSTAINED ------------ _...._.__ CITY COUNCIL: - ___. __�l COLINCILMEMER CROSS CI U CILMEMBER NECK CINCLMEMBER JCf-IN57N VICE MAYOR SCHROEDER COUNCILMEIVIBER NES ER _. -- -- - - ______ COUNCILMEMBER SOLLE 1 MAYOR WILSON j --------- _ .- ------------ LTOTAL -------------- UNANIMOUS IN FAVOR OPPOSED ABSTAINED TC)TAIr. -7 Vote sheet S./5—Templates&Farms/Vote Call-City Council City Council VOTE - ROLL CALL ITEM # ' MEETING OF - ., MOTION BY; SECONDED BY: NOTES: 4 ---------- - ® _ _ r. _ - - YE NO ABSTAINED - -----_ CITY OtNll.. -------- VICE MAYOR HROEI�ER � _ COUNCILMEMBER NESSER t COUNCILMUN --------ILMEMBER SOE -MBER HECK ------ _.... COCLLER COUNCILMEMBER JOHNSON _ --------___ __ _._.... -------- ___.� -----------. COUNCILMEMBER CROSS _ - - _. _ _ - ------------- MAYOR WILSON TOTAL UNANIMOUS IN FAVOR OPPOSED ABSTAINED TOTAL Vote sheet S:/5—Templates&Forms/Vote Call City Council City Council VOTE - ROLL CALL ITEM # MEETING OF MOTION BY: SECONDED BY: Sovts, w_ NOTES. ___ ' U-0L* "YES No ABSTAINED CITY COUNCIL: VICE MAYOR SCHROEDER COUNCILMEMBER NESER COUNCILMEMBER HECK COUNCILMEMBER SOLLER COUNCILMEMBER JOHNSON COUNCILMEMBER CROSS I MAYOR WILSON TOTA4. UNANIMOUS IN FAVOR OPPOSED ABSTAINED TOTAL Vote sheet S./5—Templates&Forms/Vote Call..—City Council l CITY OF APACHE JUNCTION 1 , Mayor's Script Regular Meeting 'Tuesday, July J. , 2024, A. CALL TO {ORDER I would like to call this City of Apache Junction Council Meeting of July 16, 2024, to order and ask everyone to put their cell phones on silent. B. INVOCATION AND PLEDGE OF ALLEGIANCE The invocation will be led by & the pledge by Councilmember C. ROLL CALL Roll Call D. CONSENT AGENDA As a reminder-All items under the Consent Agenda will be approved with one motion. If a councilmember wishes to remove an item for further discussion, the request will be made prior to approving the consent agenda and will be moved to New Business: 1. Consideration of acceptance of agenda 2. Consideration of approval of minutes of the regular meeting of July 2, 2024 3. Consideration of approval of procurement of a document management system; Laserfiche, from ICC Community Development Solutions utilizing OMNIA cooperative contract#01-158, in an amount of 56,756,00. 4. Consideration of approval of contract between the City of Apache Junction's Police Department and 5afeware for acquisition of mobile command center van in amount not to exceed $1,787,302,16. Do I have a motion on the consent agenda? wait for the motion and the 2nd Roll Call. E. AWARDS, PRESENTATIONS AND PROCLAMATIONS F. REGIONAL INTERGOVERNMENTAL UPDATES 5. Regional Intergovernmental meeting updates from Council. G. CITY MANAGER'S REPORT 6. City Manager's Report. Bryant to report 7. Presentation and discussion with Republic Services Bryant to report 8. Presentation and discussion on volunteer activities for FY 2024 Eli to report 9. Announcement of Current Events Eli to report H. PUBLIC HEARINGS I. OLD BUSINESS 10. Continued discussion and passible consideration of award of contract for sport field lighting retrofit projects. Liz to report A. Any discussion among Council? Council can discuss B. I will now ask for a motion on this item. Wait for the motion & the 2nd Roll Cali J. NEW BUSINESS 11. Presentation and discussion on Public Works FY 2024-2025 Capital Improvement and Street Maintenance Plan. Shane Kiesw to report NO MOTION 12. Presentation, discussion and passible consideration of retroactive agreement for School Resource Officer. Chief Pooley to report Do I have a motion for this item? wait for the motion and the 2nd Roll Gall. K. COUNCIL DIRECTION TO STAFF 13. Presentation, discussion and passible direction to staff on amending Municipal Court Fee Schedule Do I have a motion for this item? wait for the motion and the 2nd Roll Call. L. SELECTION OF MEETING DATES, TIMES, LOCATIONS AND PURPOSES M. CALL TO PUBLIC I would like to remind everyone that the Call to the Public is a courtesy and not required by law. It is a time for the public to express requests, communications, comments and suggestions. Request to speak forms must be completed and handed to the city clerk before the end of the city manager's report All issues shall be presented in a professional manner without personal attacks. Under the open meeting law the COUNCIL CANNOT ENGAGE IN DISCUSSION on the issues presented, but may respond to criticism and may direct staff to follow up with the speaker directly and/or place this matter on a future agenda for council discussion. There is a three-minute limit for each speaker. Does council have any requests of staff to follow up on? N. ADJOURNMENT— I adjourn this meeting. July 16, 2024 Consent Agenda Items Nos. 1-4 1 MOVE THAT the consent agenda be accepted and approved as presented. Item No. 10 Old Business I MOVE THAT the award of contract to Veregy for sports field lighting retrofit projects within the city parks, in an amount not to exceed $1,784,427.7 , which includes a 5% contingency, BE: (Approved) or (Denied). Item No. 1 New Business I MOVE THAT the agreement between the City of Apache Junction and Imagine Prep Superstition, Inc. for a grant-funded school resource officer in the amount of $139,671.79,for a retroactive contract term of July 15, 2024, through June 30 2029, BE: (Approved) or (Denied). Item No. 13 Direction To Staff I MOVE THAT direction be given to staff to begin the process of updating the Municipal Court Fee Schedule and bring a proposed Ordinance to a future City Council meeting BE: (Approved) or(Denied), CITY OF APACHE JUNCTION Date: REQUEST TO SPEAK FORM Please fill out completely and return to the City Clerk PRIOR to the conclusion of the City Manager's Report portion of the agenda. I would like to speak on Agenda Item #: e Z) r I e', I , I would like to speak on a Non-Agenda matter regarding: t,7XCR.,0 7 r t ,�"c LJ K-71 Do you wish to speak before Council on this item? Yes_L/ No If Necessary I am in favor of the proposed Item. I am opposed to the proposed Item. Axe First Name Last Name (PRINT) A �It A Address city Zip Code 5; _---S------------ Telephone ""#mai addriLS This information will be used by staff for follow-up, if necessary. Speakers shall make comments directly to the Mayor and City Council when called up to speak at the podium. Note: Call to the Public comments have a three minute limit and Public Hearing cm merits have a five minute limit. Consent for Minor to be Audio and/or Video Recorded: 1, , as the parent/guardian of (minor(s)), a minor(s), agree to allow said minor(s) to appear and/or participate in the City of Apache Junction City Council Meeting. I further understand that this activity may be audio and/or video recorded and I hereby consent to the minor being audio and/or video recorded during his/her participation with the likelihood that their image will appear on cable TV and the intern et video stream showing their participation. A.R.S. § 1-602 (A)(9). Signature of Parent/Guardian Date 08/26/2019 Dater'? CITY OF APACHE JUNCTION REQUEST TO SPEAK FORM Please fill out completely and return to the City Clerk PRIOR to the conclusion of the City Manager's Report portion of the agenda. I would like to speak on Agenda Item #: I would like to speak on a Non-Agenda matter regarding: Do you wish to speak before Council on this item? Yes—L,,L/ Na Only If Necessary —1 am in favor of the proposed Item. —1 am opposed to the proposed Item. First Name- Last Name (PRINT) Address city Zip Code Telephone Email address This information will be used by staff for follow-up, if necessary. Speakers shall make comments directly to the Mayor and City Council when called up to speak at the podium. Note: Call to the Public comments have a three minute limit and Public Hearing comments have a five minute limit. Consent for Minor to be Audio and/or Video Recorded: 1, , as the parent/guardian of (minor(s)), a minor(s), agree to allow said minor(s) to appear and/or participate in the City of Apache Junction City Council Meeting. I further understand that this activity may be audio and/or video recorded and I hereby consent to the minor being audio and/or video recorded during his/her participation with the likelihood that their image will appear on cable TV and the intemet video stream showing their participation. A.R.S. 1-602 (A)(9), 11 Lzj, Signature of Parent/GuardiaA Date 08/26/2019 s ate. . CITY OF APACHE JUNCTION M.. REQUEST TO SPEAK FORT Please fill out completely and return to the City Clerk PRIOR to the conclusion of the City Manager's Report portion of the agenda: I would like to speak on Agenda Item #: I would like to speak on a Non-Agenda matter regarding: Do you wish to speak before Council on this item? Yes No Only if Necessary I am in favor of the proposed Item. I am opposed to the proposed Item. First Name Last Name (PRINT) 4 Address City Zi C de D 1-0 .U_. or � �? Telephone Email adds ss This information will be used by staff for fallow-up, if necessary. Speakers shall male comments directly to the Mayor and City Council when called up to spew at the podium. Note: Call to the Public comments have a three minute limit and Public Hearing comments have a five minute limit. Consent for Minor to be Audio and/or Video Recorded: 1, , as the parent/guardian of minors ; a minor , agree to allow said minor(s) to appear and/or participate in the City of Apache Junction City Council Meeting. I further understand that this activity may be audio and/or video recorded and l hereby consent to the minor being audio and/or video recorded during his/her participation with the likelihood that their image will appear on cable TV and the Internet video stream showing their participation. A.R.S. § 1-602 A {g Signature of Parent/Guardian Date /26/201