HomeMy WebLinkAbout2024 10.15 City Council Regular Agenda City of Apache Junction, Arizona Meeting location:
City Council Chambers
at City Hall
Agenda 300 E.Superstition Blvd
Apache Junction,AZ
City Council Meeting 85119
apachejunctionaz.gov
Ph:(480)982-8002
Doors are open to the public at least 15 minutes prior to the
posted meeting start time.
Tuesday,October 15,2024 7:00 PM City Council Chambers
A. CALL TO ORDER
B. INVOCATION AND PLEDGE OF ALLEGIANCE
C. ROLL CALL
D. CONSENT AGENDA
The council may, at this time, take single action on any or all items listed as consent agenda items.
These may include, but are not limited to, acceptance of agenda, acceptance of minutes, appointments,
acceptance of resignations and adoption of certain resolutions and other items which do not require a
publichearing. The consent agenda is a timesaving device of which the mayor and city council is to
receive documentation on these items from the city manager for their review prior to the meeting. Any
member of the council may remove any item from the consent agenda for discussion and cause a
separate vote on the matter later in the agenda.
1. 24-815 Consideration of acceptance of agenda.
Sponsors: Yvette McKinney
2. 24-820 Consideration of approval of minutes of the regular meeting of
October 1, 2024.
Sponsors: Yvette McKinney
Attachments: CCMIN 2024 10 01 MINUTES DRAFT
3. 24-862 Consideration of approval of Resolution No. 24-36 retroactively
approving submission of projects totaling $84,801.00, for grant funded
Arizona 2025 Highway Safety Plan.
Sponsors: Michael Pooley
Attachments: Memo-CC Resolution 24-36
Apache Junction PQ 2025-405g-001 Grant Agreement
Apache Junction PQ 2025-AL-002 Grant Agreement
Apache Junction PQ 2025-OP-002 Grqp1AgLegMgpt
Apache Junction PQ 2025-PTS-002 Grant Agreement
Resolution No.24-36
City of Apache Junction,Arizona Page I Printed on 1011012024
City Council Meeting Agenda October 15,2024
E. AWARDS, PRESENTATIONS AND PROCLAMATIONS
Awards,presentations from other organizations,proclamations issued by the mayor and
acknowledgement of distinguished guests and visitors, and staff presentation of receipt of grant or
donated funds are permitted at this time.
4. 24-861 Proclamation designating the week of October 13 through October
19, 2024 as "Arizona Cities and Towns Week."
Sponsors: Yvette McKinney
Attachments: 10 2024 AZ Cities-Towns Week
F. REGIONAL INTERGOVERNMENTAL UPDATES
The mayor or any member of council may at this time present a brief summary of any regional
intergovernmental updates. However, no discussion shall take place on such items except for clarifying
comments related to substance, time and location.
5. 24-825 Brief summary of intergovernmental updates from mayor and
councilmembers.
Sponsors: Chip Wilson
G. CITY MANAGER'S REPORT
The city manager, members of city staff or those individuals designated by the manager may present
information pertinent to items under consideration or information related to the operation of the city.
There shall however be no discussion at this time except for clarification inquiries.
6. 24-830 City Manager's Report.
Sponsors: Bryant Powell
7. 24-835 Announcement of Current Events.
Sponsors: Eli Richardson
H. PUBLIC HEARINGS
Public hearings required by applicable law shall be conducted by the council and any person shall be
given the opportunity to speak.All remarks shall be addressed to the council as a whole and not to any
member thereof Such remarks shall be limited to five(5)minutes unless additional time is granted by
the mayor. This time limitation shall not apply to applicants and their agents appearing before the
council.
City of Apache Junction,Arizona Page 2 Printed on 1011012024
City Council Meeting Agenda October 15,2024
8. 24-853 Presentation, discussion, public hearing and consideration of
Ordinance No. 1552, approving the text amendment to the Apache
Junction City Code, Volume 1, Chapter 2: Mayor, Council, and
Appointed Boards and Commissions, Article 2-21: Board of
Adjustment and Appeals/Municipal Property Corporation/Public Safety
Personnel Retirement Board, Section 2-21-3, Public Safety Personnel
Retirement Board, repealing any conflicting provisions; and providing
for severability.
Sponsors: Yvette McKinney
Attachments: Staff Memo PSPRS Quorum 10-15-2024
Ordinance No, 1552
1. OLD BUSINESS
The council shall consider any business that has been previously considered and which is still
unfinished to include those items previously postponed or tabled. No member of the public shall be
permitted to speak on these items unless invited to do so by the mayor after first submitting a written
request-to-speak form with the city clerk.
J. NEW BUSINESS
The council shall consider any business not yet considered. No member of the public shall be permitted
to speak on these items unless invited to do so by the mayor after first submitting a written
request-to-speak form with the city clerk.
9. 24-876 Discussion and consideration of Resolution No. 24-34, approving a
corrected legal description of district boundaries in Superstition
Vistas Community Facilities District No. 2, as set forth in an
amended intergovernmental and development agreement.
Sponsors: Matt Busby
Attachments: RESOLUTION NO. 24-34 SVQFQ No.2 QoEqgt���
10. 24-801 Consideration of applicants for annual appointments and
reappointments for the City of Apache Junction Boards and
Commissions. Council interviewed applicants at the October 14th
work session and may take this opportunity to fill positions.
Sponsors: Yvette McKinney
Attachments: Aggada s readsheet B&C-a licants overview
Board and Commission Members and Terms
Aolicanft Summarafor Interviewina
K. COUNCIL DIRECTION TO STAFF
This item allows the mayor and city council to direct staff on specifically listed matters.
L. SELECTION OF MEETING DATES, TIMES, LOCATIONS, AND PURPOSES
City of Apache Junction,Arizona Page 3 Printed on 1011012024
City Council Meeting Agenda October 15,2024
M. CALL TO PUBLIC
At this time the public has the privilege to address the council with requests, communications,
comments or suggestions relating to city business.All speakers must have already submitted a written
"Request to Speak"form to the city clerk no later than the conclusion of the city manager's report portion
of the agenda. If there is a group speaking on the same item, they should select a spokesperson.All
such remarks shall be addressed to the council as a whole and not to any member thereof The mayor
is authorized to ask a speaker to stop speaking and leave the podium or to adjourn the meeting if
anyone becomes disorderly, uncivil, makes personal attacks or continues to speak about items that are
not within the jurisdiction of the city after being warned such issues are beyond the jurisdiction of the city
to act The council may not answer questions of the speaker, discuss the matter with one another, but
may, at the conclusion: 1)respond to criticism by a speaker-2)ask the city manager to review a matter;
3)ask the city manager to place the matter on a future agenda. Each speaker must approach the
podium, speak into the microphone,provide their name and address. There is a three(3)minute time
limit per speaker.
N. ADJOURNMENT
Copies of this agenda and additional information on any of the items listed above may be obtained from
the City Clerk's office located at 300 E Superstition Blvd,Apache Junction,AZ 85119, Monday through
Thursday from 7:00a-6:00p, excluding holidays.
The City of Apache Junction invites and welcomes people of all abilities to use our programs, sites and
facilities. Specific requests may be made by contacting the Human Resources Office at(480)474-2617
or TDD(480)983-0095.
The Apache Junction City Council may vote to go into Executive Session for legal advice on any item
listed on this agenda pursuant to A.R.& §38-431.03(A)(3);this notice is given pursuant to A.R�S. §
38-431.02 to the members of the City Council and the public.
City of Apache Junction,Arizona Page 4 Printed on 1011012024
City of Apache Junction, Arizona 300 E Superstition
Boulevard
Agenda Item Cover Sheet Apache Junction,AZ 85119
Agenda Item No. 1.
File ID: 24-815
Sponsor:Yvette McKinney Agenda Date: 10/15/2024
Index: In Control: City Council Meeting
Consideration of acceptance of agenda.
City of Apache Junction,Arizona Page 1 Printed on 1011012024
City of Apache Junction, Arizona 300 E Superstition
Boulevard
Agenda Item Cover Sheet Apache Junction,AZ 85119
Agenda Item No.2.
File ID: 24-820
Sponsor:Yvette McKinney Agenda Date: 10/15/2024
Index: In Control: City Council Meeting
Consideration of approval of minutes of the regular meeting of October 1, 2024.
City of Apache Junction,Arizona Page 1 Printed on 1011012024
City of Apache Junction, Arizona Meeting location:
City Council Chambers
Meeting Minutes at City Hall
300 E.Superstition Blvd
City Council Meeting Apache Junction,AZ
85119
apachejunctionaz.gov
Ph:(480)982-8002
Doors are open to the public at least 15 minutes prior to the
posted meeting start time.
Tuesday,October 1,2024 7:00 PM City Council Chambers
A. CALL TO ORDER
Mayor Wilson called the meeting to order at 7:00 p.m.
B. INVOCATION AND PLEDGE OF ALLEGIANCE
Councilmember Heck gave the invocation and Councilmember Johnson led the meeting
attendees in the Pledge of Allegiance.
C. ROLL CALL
Present: 7- Mayor Wilson
Vice Mayor Schroeder
Councilmember Nesser
Councilmember Heck
Councilmember Johnson
Councilmember Cross
Councilmember Soller
Staff in Attendance:
Bryant Powell, City Manager
Matt Busby, Assistant City Manager
Jennifer Pena, City Clerk
Joel Stern, City Attorney
Michael Pooley, Police Chief
Johnny John, Assistant Chief of Police
Rudy Esquivias, Development Services Director
Liz Langenbach, Parks& Recreation Director
Anna McCray, Human Resources Director
Jill Swanson, Sr. Human Resources Analyst
Evie McKinney, Deputy City Clerk
Sidney Urias, Interim Planning Manager
Erika Hernandez, Associate Planner
Kayla Fulmer, Marketing and Communications Director
Rob Wisler, Management Analyst
Eli Richardson, Management Analyst
Prior to addressing the Consent Agenda, Mayor Wilson inquired how many meeting attendees
were anticipating to speak during the Call To Public in regards to the Genesis Project. Three
hands were shown. Mayor Wilson then continued with the Consent Agenda.
City of Apache Junction,Arizona Page 1
City Council Meeting Meeting Minutes October 1,2024
D. CONSENT AGENDA
Councilmember Cross moved,seconded by Councilmember Nesser to approve the Consent
Agenda.
Yes: 7- Mayor Wilson, Vice Mayor Schroeder, Councilmember Nesser, Councilmember
Heck, Councilmember Johnson, Councilmember Cross and Councilmember
Soller
No: 0
1. 24-806 Consideration of acceptance of agenda.
2. 24-807 Consideration of approval of minutes of the regular meeting of
September 17, 2024.
3. 24-770 Consideration of approval of procurement of a training simulator for
AJPD from Virtra in an amount not to exceed $341,912.98.This item was
presented and discussed at the September 17, 2024, work session.
4. 24-797 Consideration of award of bid for P&R SSP 2024-004 Drainage and
ADA Crossing Improvements at Superstition Shadows Park to Scholz
Contracting, LLC in an amount of$292,820 plus a 5% contingency of
$14,641 for a total amount not to exceed $307,461.
5. 24-798 Consideration of approval of award of contract to J2 Engineering and
Environmental Design LLC for Phase 1 and Phase 2 Rodeo Ground
Event Center Design/Post-Design in an amount not to exceed
$693,859.84, which includes an owner allowance for unforeseen needs.
6. 24-799 Consideration of award of contract to Sunland Asphalt& Construction for
the application of an asphalt concrete overlay to select city streets. The
work would be through the 1 Government Procurement Alliance
cooperative contract No. 22-15P-04 in the amount of$1,682,507.75 plus
10% contingency for unforeseen change orders in the amount of
$168,250.77 for a total project cost not to exceed $1,850,758.52. Work
is planned within the October- December 2024 time frame.
7. 24-814 Approval of Separation Agreement with Aaron Douglas LaSota.
E. AWARDS, PRESENTATIONS AND PROCLAMATIONS
8. 24-796 Proclamation designating the month of October as "Domestic Violence
Awareness Month."
Mayor Wilson read the proclamation designating the month of October as"Domestic Violence
Awareness Month" and presented it to Chief Pooley.Apache Junction Police Department
Detectives, and members from A New Leaf/CAAFA,(Community Alliance Against Family
Abuse), enjoyed a photo opportunity with the Mayor. Dana Martinez, Director of Domestic and
Sexual Violence Services for A New Leaf, thanked the Mayor and Council for this recognition
City of Apache Junction,Arizona Page 2
City Council Meeting Meeting Minutes October 1,2024
and shared the services offered by A New Leaf. Chief Pooley also thanked A New Leaf for their
partnership and assistance when the Police Department is in need of the services they provide.
He also announced, in partnership with the Pinal County Attorney's office, a 5K Domestic
Violence Awareness Walk will be held on Saturday, October 12, 2024, at 8:00 a.m. at
Prospector Park.
F. REGIONAL INTERGOVERNMENTAL UPDATES
9. 24-808 Brief summary of intergovernmental updates from mayor and
councilmembers.
Councilmember Soller announced that October is Breast Cancer Awareness Month, in addition
to recognition given to Domestic Violence Awareness. Police Officers will be wearing pink
badges and patches to recognize Breast Cancer Awareness.
Councilmember Cross shared today is the start of the Home Sweet Home program offered by
the City. This is a program that provides free house plans and more affordable housing for
Apache Junction residents.
Mayor Wilson attended meetings that were informational on Proposition 479 for Maricopa
County residents and Proposition 486 for residents in Pinal County. Both Propositions regard a
transportation and road maintenance tax, to be on the November 2024 ballot.
G. CITY MANAGER'S REPORT
10. 24-809 City Manager's Report.
City Manager Bryant Powell shared highlights on the Home Sweet Home Program, and there
are now postcards with QR codes to connect to the program with ease.
He also announced the Citizen Leadership Institute will be starting again on January 9, 2025.
Encouragement is given to sign up now for this class. It is designed for Apache Junction
residents to understand how local government works, and gives an opportunity to meet the
various department directors for the City of Apache Junction government. More information will
be posted on the City's communication channels, and contact can be made with Kayla Fulmer
at(480)474-5080.
11. 24-813 Presentation, discussion, and update on the .2% sales tax dedicated to
fund roadway maintenance and repairs, and the .2% sales tax for public
safety.
City Manager Bryant Powell explained further discussion will be offered at an upcoming Work
Session, regarding the .2% sales tax dedicated to fund roadway maintenance and repairs, as
well as the .2%tax for public safety. He explained these dedicated resources remain a steady
source of funding to assist Public Works to carry out road service life by maintaining the city
streets, and the .2%for Public Safety is dedicated to the public safety pension plan.
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City Council Meeting Meeting Minutes October 1.2V24
12. Announcement ofCurrent Events.
Management Analyst Eli Richardson shared October events:
° Make a Difference Day, October 5. 2024. 8:00a.m. hu12:00p.m. The event participants will
meet otSilly Mountain Park at7:3Oa.m.
° Faith & Blue, Building Bridges, Strengthening Community Ties, October 12 & 13. 2024. More
information can be found byvisiting
H. PUBLIC HEARINGS
13. 24-811 PrHSHntBUOn' diSCUSSiOn' public hearing, and COnSidHr8b0n of Ordinance
NO. 1553' approving 8 text amendment tO the Apache JuDC1iOD City
Code. Volume ||. Land Development Code, Chapter 1: Zoning
Ordinance, Article 1-0: § 1-0-5 Accessory Structures; repealing any
conflicting provisions; and providing f8rSevgr8bi|ih/.
Councilmember Johnson moved,seconded by Councilmember Cross,that Ordinance No. 1553 be
read hy title only and the reading of the entire ordinance bewaived.
Motion passed unanimously.
City Clerk Pena read Ordinance No. 1553 by title only,repealing any conflicting provisions;
providing for oeverobi|ity; and providing for penalties.
Councilmember Johnson moved,seconded by Councilmember Soller that Ordinance No. 1553 as
read hy the city clerk beapproved.
Motion Passed Yes-6
No-1
Councilmember Heck opposed this code change,as it can potentially create more opportunity for
residents to build anunpermitted accessory dwelling.
Planner Erika Hernandez introduced Ordinance No. 1553, sharing the following presentation.
BACKGROUND
During the July 18. 2024. City Council meedng, a resident spoke during the Call to Public to
address his need to add a shower ina future accessory structure.
On August 6, 2024, the Development Services Director brought the item before Council seeking
direction for possible text amendment hn allow bathing facilities in accessory structures. The
Counoi| votedunanimouo|ytogivaadinootionhoSiafftonevievvandoonoiderupdateotnQ1'8'5
Accessory Structures to remove the restriction of bathing facilities for accessory structures.
RESEARCH
Cunent|y, Section 1-S-5 Accessory Structures prohibits bathing and cooking facilities in any
accessory structure. Prior to 2014, the code did allow showers in accessory structures, but it
was discovered that these structures were often becoming unparmiUad apartments. In 3014,
the Zoning Ordinance then disallowed showers inan attempt tucurb such structures from
City vr Apache Junction,Arizona Page
City Council Meeting Meeting Minutes October 1,2024
being utilized as an unpermitted dwelling unit. Dwelling units must meet the 2018 International
Residential Code ("IRC")to be considered habitable space, and because accessory structures
do not have the same regulatory standards as dwelling units, they are not able to be lived in.
The City allows all single-family residential lots within its jurisdiction to build one (1)accessory
dwelling unit("ADU"),with a full kitchen and bathroom, if it is properly permitted and meets all
City regulatory standards, as well as the 2018 IRC. Because building an ADU can be costly, the
City still sees accessory structures being utilized illegally as dwelling units.
The current accessory structure regulations regarding bathing facilities read as follows:
(A)(1)Accessory structures. An ACCESSORY STRUCTURE is any non-habitable (no bathing
facilities or stove/oven)structure that is greater than 120 square feet in size, and detached from
the principal structure, and includes overseas shipping containers as defined herein.
Dimensional standards for accessory structures are set forth in Article 1-5 of this code, Tables
5-2 and 5-4 (see Vol. 11, §§ 1-5-2 and 1-5-4).
(A)(8) Utility connections. Accessory structures may be served with utilities, such as electrical
and plumbing for water, with the appropriate permits. No sanitary plumbing fixtures for bathing or
cooking shall be permitted in any accessory structure.
PLANNING DIVISION RECOMMENDATION
Staff recommends removing the restriction on bathing facilities in accessory structures with the
following text language:
(A)(1)Accessory structures. An ACCESSORY STRUCTURE is any non-habitable (no sleeping,
living, or cooking activities)structure that is greater than 120 square feet in size, and detached
from the principal structure, and includes overseas shipping containers as defined herein.
Dimensional standards for accessory structures are set forth in Article 1-5 of this code, Tables
5-2 and 5-4 (see Vol. 11, §§ 1-5-2 and 1-5-4).
(A)(8) Utility connections. Accessory structures may be served with utilities, such as electrical
and plumbing for water, with the appropriate permits. No fixtures for cooking shall be permitted
in any accessory structure.
A draft text amendment to the Apache Junction City Code, Volume 11, Land Development Code,
Chapter 1: Zoning Ordinance, Article 1-6: Supplemental Regulations, Section 1-6-5 Accessory
Structures has been provided to apply the above noted proposed changes.
Council comments included: reasons commissioners voted no, clarification on toilets and
showers being allowed or not, and the possibility of the proposed code changes being abused.
Ms. Hernandez addressed all Council comments.
Mayor Wilson opened the Public Hearing.
Andre Meek, 1327 S. Belair, Apache Junction shared his favor for this code amendment.
City of Apache Junction,Arizona Page 5
City Council Meeting Meeting Minutes October 1,2024
Catherine Meek, 1327 S. Belair, Apache Junction commented in favor of this change.
Receiving no further comments, Mayor Wilson closed the Public Hearing and asked for a
motion.
1. OLD BUSINESS
J. NEW BUSINESS
14. 24-750 Presentation, discussion, and consideration of the Public Art
Commission's recommendation of approvals of various artist's vinyl
culture public art designs at the library, Multi-Gen Center, and various
traffic cabinet locations. This was previously presented and discussed at
the September 9, 2024 Public Art Commission regular meeting.
Councilmember Johnson moved,seconded by Councilmember Soller that the recommendations
from the Public Art Commission related to the various vinyl public art designs to be located at the
Library, Multi-Gen Center,and various traffic cabinet locations,with the exception of Superstition
and Idaho,and an Apache Junction High School mascot theme located at the Ironwood and
Southern cabinet be approved.
Yes: 7- Mayor Wilson, Vice Mayor Schroeder, Councilmember Nesser, Councilmember
Heck, Councilmember Johnson, Councilmember Cross and Councilmernber
Soller
No: 0
Associate Planner Erika Hernandez introduced Public Arts Consultant Diane Cripe. Ms. Cripe
presented various photos of the proposed window vinyl projects, vinyl banners and cabinet vinyl
wraps. She shared the desires that each artist is portraying and gave explanations for the final
products submitted.
Council comments included their appreciation of all submittals and the talent portrayed through
the projects, concerns with the geometric project being located at the corner of Veteran's
Memorial Park, maintenance and life span of the vinyl products, possibility of including the
Apache Junction High School mascot, and favoring this as a temporary project.
Ms. Cripe addressed all Council concerns and comments.
15. 24-759 Discussion on political signage on and near the Focal Point.
Mayor Wilson commented on the numerous calls he received during the past campaign
regarding the posting of political signs at the Focal Point. Council discussed with City Attorney
Joel Stern the legal options on changing the city code. Council requested Staff research how
other cities handle political signage placement. City Manager Bryant Powell replied Staff will
work on a presentation.
City of Apache Junction,Arizona Page 6
City Council Meeting Meeting Minutes October 1,2024
K. COUNCIL DIRECTION TO STAFF
16. 24-812 Direction to staff regarding details of an upcoming city council retreat, to
include date, time, and location.
Councilmember Cross moved,seconded by Councilmember Heck that staff be directed to set
details for a city council retreat to include date,time,and location.
Yes: 7- Mayor Wilson, Vice Mayor Schroeder, Councilmember Nesser, Councilmember
Heck, Councilmember Johnson, Councilmember Cross and Councilmember
Soller
No: 0
City Manager Bryant Powell asked for direction on the city council retreat regarding location,
time and date. Councilmember Cross spoke about the lack of attention and time given to the
topics submitted for the agenda at the previous retreat and would like more consideration be
given to these topics submitted by councilmembers. The council agreed to the same consultant
as the previous year and requested to have the retreat at Central Arizona College. Options for
dates will be sent out to the council.
L. SELECTION OF MEETING DATES, TIMES, LOCATIONS, AND PURPOSES
M. CALL TO PUBLIC
Candace O'Dell, 1557 W. Greasewood, Apache Junction, stated her concerns with the
relocation of the Genesis Project in her neighborhood and her disappointment in the council for
not notifying the residents.
Catherine Meek, 1327 S. Belair Rd, Apache Junction, commented on the need for help with low
income seniors that can't afford food and medication.
Andre Meek, 1327 S. Belair Rd, Apache Junction, expressed the important services the Genesis
Project provides, and the need for the City to enforce consequences on illegal activity which
could affect the residents in that area.
Donna Carr, 2178 W. Virigina St, Apache Junction, shared that she went to see Kari Lake speak
in Gold Canyon recently and discussed with her the use of reclaimed water in the City. She
also commented on the number of mental health facilities in her neighborhood.
N. ADJOURNMENT
Mayor Wilson adjourned the meeting at 8:17 p.m.
City of Apache Junction,Arizona Page 7
City Council Meeting Meeting Minutes October 1.2V24
ACCEPTED THIS DAY() . 2024. BY THE MAYOR AND CITY
COUNCIL OF THE CITY{}FAPACHE JUNCTION, AF<|ZONA.
SIGNED AND ATTESTED T0 THIS DAY[}F . 2024.
VVALTER''CH|P''VV|LS{}N
Mayor
ATTEST:
JENN|FEF< pENA
City Clerk
City of Apache Junction, Arizona 300 E Superstition
Boulevard
Agenda Item Cover Sheet Apache Junction,AZ 85119
Agenda Item No.3.
File ID: 24-862
Sponsor: Michael Pooley Agenda Date: 10/15/2024
Index: In Control: City Council Meeting
Consideration of approval of Resolution No. 24-36 retroactively approving submission of
projects totaling $84,801.00, for grant funded Arizona 2025 Highway Safety Plan.
City of Apache Junction,Arizona Page 1 Printed on 1011012024
Apache Junction Police Department
Memorandum
Date: October 1, 2024
To: Mayor Chip Wilson and City Council
From: Chief Michael Pooley
Subject: Resolution No. 24-36, Governor's Office of Highway Safety,
retroactive approval of submissions of projects for the Arizona 2025
Highway Safety Plan.
..........................................................................................................................................................................................................................................................................................
The Apache Junction Police Department ("AJPD") seeks approval for Resolution
No. 24-36, allowing the City of Apache Junction, Arizona, to get retroactive
approval of submissions of projects for the Arizona 2025 Highway Safety Plan.
1 . Police Traffic Services (PTS-002) $59,801 .00
a. STEP overtime
b. Three (3) Grappler police bumpers
2. Impaired Driving Program (AL-002) $15,000.00
a. DUI overtime
3. Occupant Protection (OP-002) $5,000.00
a. Occupant protection overtime
4. Pedestrian and Bicycle Safety (405g-001) $5,000.00
a. Pedestrian and Bicycle Enforcement
Total: $84,801 .00
This request is for retroactive approval for the grant totaling $84,801 .00.
Thank you for your consideration.
GOVERNOR'S OFFICE OF STATE OF ARIZONA
HIGHWAY SAFETY
HIGHWAY SAFETY GRANT AGREEMENT
This page, the Project Director's Manual and attached hereto and incorporated herein by reference, constitute the entire
Grant between the parties hereto unless the Governor's Highway Safety Representative authorizes deviation in writing.
FAIN: 69A3752530000405gAZO Assistance Listings: 20.616
1. APPLICANT AGENCY GOHS GRANT NUMBER:
Apache Junction Police Department 2025-405g-001
ADDRESS PROGRAM AREA:
1001 North Idaho Road. Apache Junction,AZ 85119 405g
2. GOVERNMENTAL UNIT AGENCY CONTACT:
City of Apache Junction Seth Painter
ADDRESS 3. PROJECT TITLE:
300 East Superstition Blvd.Apache Junction,AZ 85119 Pedestrian&Bicycle Safety Enforcement
4. GUIDELINES:
405g
5. BRIEFLY STATE PURPOSE OF PROJECT:
Federal 405g funds will support Personnel Services (Overtime), and Employee Related Expenses to enhance
Pedestrian&Bicycle Safety Enforcement throughout the City of Apache Junction.
6. BUDGE Project Period
COSTCATEGORY FFY 2025
1. Personnel Services $3,571.00
11. Employee Related Expenses (40%) $1,429.00
111. Professional and Outside Services $0.00
IV. Travel In-State $0.00
V. Travel Out-of-State $0.00
VI. Materials and Supplies $0.00
VII. Capital Outlay $0.00
TOTAL ESTIMATED COSTS 1 $5,000.00
PROJECT PERIOD FROM: Effective Date TO: 09-30-2025
(Date of GOHS Director Signature)
CURRENT GRANT PERIOD FROM: 10-01-2024 TO: 09-30-2025
TOTAL FEDERAL FUNDS OBLIGATED THIS FFY: $5,000.00
A political subdivision or State agency that is mandated to provide a certified resolution or ordinance
authorizing entry into this Grant agreement must do so prior to incurring any expenditures.Failure to do so
may result in termination of the awarded Grant agreement.
I
Apache 3unction Police GQHS HIGHWAY
DeDartment SAFETY GRANT 2025-405g-001
PROBLEM IDENTIFICATION AND RESOLUTION:
Agency Background:
Number of sworn officers: 85
Total Population in city/town or county: 39,981
Total Road Mileage: Highway: 7 Local: 186 Total: 193
2022 2021 2020
Total Crashes 779 776 795
Total Serious Injury Crashes 135 156 156
Total Fatal Crashes 3 4 4
Total Unrestrained Occupant Crashes 276 196 N/A
Total Unrestrained Serious Injuries 219 20,,3 N/A
Total Unrestrained Occupant Fatalities 1 1 N/A
Agency Problem/Attempts to Solve Problem:
Apache Junction's north and eastern sectors have many dirt roadways where residents have a desire for no light
pollution. This rural environment exacerbates conditions for unsafe driving while providing the illusion to
drivers the area is free of enforcement. There are 186 paved road miles within the city limits and 18 signalized
intersections operated and maintained by the City. In addition,there are approximately 4.5 miles of US-60 and
5.5 miles of SR-88 within the city limits. Within the past several years, the Ironwood Corridor has required
much manpower to address vehicle collisions and complaints. In 2017, the city had 78,060 vehicles going
through the intersection of Baseline and Ironwood Drive and in 2021 there were 90,874. In 2022 there were
101,745 vehicles passing through Ironwood and Baseline; that is an increase of 23,685 vehicles in this one
intersection over five years. The City is currently developing an additional 6,700 to 8,000 acres of land south
of Baseline. With this growth, there will be additional streets and traffic which will further increase traffic
problems.
Agency Funding:
Federal 405g funds will support Personnel Services (Overtime), and Employee Related Expenses to enhance
Pedestrian&Bicycle Safety Enforcement throughout the City of Apache Junction.
How Agency Will Solve Problem with Funding:
The Apache Junction Police Department is seeking financial assistance under the Pedestrian and Bicycle Safety
(PS) Program in an effort to reduce collisions and injuries related to foot and bicycle traffic violations. The
department will utilize the funds to host bicycle and pedestrian safety awareness and education events and to
conduct pedestrian and bicycle enforcement details.
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DeDartment SAFETY GRANT 2025-405g-001
PROGRAM MEASURES:
Agency Goals:
To decrease fatalities inpedestrian traffic-related fatalities 100%from I in calendaryear 2023 to 0 by December
31, 2025.
To decrease the number of pedestrian traffic-related serious injuries 20% from 5 in calendar year 2023 to 4 by
December 31, 2025.
Grant Agreement Objectives:
Conduct/participate in I outreach/educational bicycle and pedestrian safety events each quarter during FFY
2025.
Additional Grant Agreement Objectives:
1. Conduct(1)bicycle rodeo/bike safety education event in cooperation with the Apache Junction Unified
School District.
2. Conduct(8)bicycle and pedestrian safety enforcement saturation details.
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DeDartment SAFETY GRANT 2025-405g-001
GOALS/OBJECTIVES:
Federal 405g funds will support Personnel Services (Overtime), and Employee Related Expenses to enhance
Pedestrian&Bicycle Safety Enforcement throughout the City of Apache Junction.
Expenditures of funding pertaining to the PS/Pedestrian and Bicyclist Safety Program including Personnel
Services and ERE,Materials and Supplies,Capital Equipment,and/or Travel In and Out-of-State shall comply
with the Pedestrian and Bicyclist Safety Program goals provided by the Arizona Governor's Office of Highway
Safety. The Pedestrian and Bicyclist Safety Program goal is to reduce the incidences of pedestrian and bicyclist
fatalities and injuries on roadways and in School Zones through enforcement, education,and public awareness
throughout the State of Arizona.
MEDIA RELEASE:
To prepare complete press release information for media (television, radio, print, and on-line) during each
campaign period including a main press release,schedule of events,departmental plans,and relevant data. The
material will emphasize the campaign's purpose, aggressive enforcement, and the high cost of
Pedestrian/Bicyclist Safety in terms of money, criminal,and human consequences.
The Apache Junction Police Department will maintain responsibility for reportin2 sustained enforcement
activity in a timely manner. Additionally, it is the responsibility of the Apache Junction Police Department to
report all holiday task force enforcement statistics to GOHS on-line at the GOUS website no later than 10:00
a.m.the morning following each day of the event.
The holidays and special events include but not limited to: Super Bowl Sunday,Valentine's Day, President's
Day, St. Patrick's Day, Spring Break, Easter, Cinco de Mayo, Prom Night, Memorial Day, Graduation Day,
Independence Day,Labor Day, Columbus Day,Halloween, and the Thanksgiving through New Year's details.
PLEASE NOTE: Failure to submit Statistics, Quarterly Reports, and/or Report of Costs Incurred
(RCls)timely and correctly may delay reimbursement for expenditures to your Agency.
METHOD OF PROCEDURE:
The Apache Junction Police Department will make expenditures, as follows, to meet the outlined Program
Goals/Objectives:
Personnel Services-To support Overtime for Pedestrian/Bicyclist Safety Enforcement Activities
Employee Related Expenses-To support Employee Related Expenses for Agency Overtime
PRESS RELEASE:
Agencies are required to develop and distribute a press release announcing this grant award upon receip of
the executed Grant agreement. A copy of this press release shall be sent to the GOHS Director for approval
prior to being sent to the media. This press release shall include the objective and specify that the funding is
from the Governor's Office of Highway Safety.
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BAC TESTING AND REPORTING REQUIREMENTS:
Alcohol impainuent is a major contributing factor in fatality and serious injury motor vehicle collisions.
Accurate data on alcohol involvement is essential to understanding the full extent of the role of alcohol and to
assess progress toward reducing impaired driving.
Each law enforcement a2ency that receives an enforcement-related 2rant is required to ensure that
accurate data on all drivers involved is reported. Failure to comply may result in withholding funds and
cancellation of the enforcement Grant agreement until this requirement is met.
PURSUIT POLICY:
All law enforcement agencies receiving Federal funds are encouraged to follow the guidelines established for
vehicular pursuits issued by the International Association of Chiefs of Police(IACP)that are currently in effect.
METHOD OF PROCUREMENT:
The application of 2 CFR Part 200 "Procurement Standards" requires that:
Grantees and sub-grantees will use their own procurement procedures which reflect applicable State and local
laws and regulations,provided the procurement procedures conform to applicable Federal laws and standards.
The most stringent purchasing requirement at each level must be met. If the Agency does not have a
procurement process,the Agency may use the State procurement process.
A clear audit trail must be established to determine costs charged against this Grant agreement. Substantiation
of costs shall, where possible, be made utilizing the Apache Junction Police Department documentation
consisting of, but not limited to, copies of time sheets, purchase orders, copies of invoices, and proof of
payment.
The Agency shall retain copies of all documentation in the project file.
State Contract:
Procurement may be made using an open State contract award.Documents submitted to substantiate purchases
using an open State contract must bear the contract number.
PROJECT EVALUATION:
This project shall be administratively evaluated to ensure the objectives have been met.
Quarterly Repor
The purpose of the Quarterly Report is to provide information on grant activities conducted at the conclusion
of each active quarter. The information provided is used to review progress of the funded project and the
successfulness in meeting outlined goals and objectives. The information, photos, highlights, obstacles, and
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mandatory statistical data provided in this report are analyzed by the assigned Project Coordinator. It is critical
the report contains the following information:
> Original signatures on all Quarterly Reports and RCIs
All Quarterly Reports and RCIs shall include the signature of the Project
Director unless prior authorization for another is on rile with GOHS.
Report Schedule
Reporting Period Due Date
I`Quarterly Report and RCI (October I to December 31, 2024) January 30, 2025
2" Quarterly Report and RCI(January I to March 31, 2025) April 20, 2025
3r, Quarterly Report and RCI(April I to June 30, 2025) July 20,2025
4t'Quarterly Report and RCI (July I to September 30, 2025) October 15,2025
Final Statement of Accomplishments October 15,2025
The Quarterly Report shall be completed on the form available on-line and can be submitted by email to
the Governor's Office of Highway Safety.
NOTE: IT IS REQUIRED THAT ALL LAW ENFORCEMENT AGENCIES MUST ENTER
STATISTICAL AND ENFORCEMENT ACTIVITY INTO THE ON-LINE GOHS DUI REPORTING
SYSTEM,IN ADDITION TO SUBMITTING THE QUARTERLY ENFORCEMENT REPORT.
Final Statement of Accomplishments
The Project Director shall submit a Final Statement of Accomplishments Report to the GOHS no later than
fifteen(15)days after the conclusion of each Federal Fiscal Year(September 30th).All agencies receiving
funding are required to submit a Final Statement of Accomplishments Report.
Note: Failure to comply with the outlined GOHS reporting requirements may result in withholding of Federal
funds or tennination of the Grant agreement.
PROFESSIONAL AND TECHNICAL PERSONNEL:
Michael Pooley,Chief of Police,Apache Junction Police Department, shall serve as Project Director.
Seth Painter,Lieutenant,Apache Junction Police Department, shall serve as Project Administrator.
Rikki Robles, Governor's Office of Highway Safety,shall serve as Project Coordinator.
REPORT OF COSTS INCURRED (RCI):
The Agency shall submit a Report of Costs Incurred (RCI), with supporting documentation attached, to the
Governor's Office of Highway Safety on a quarterly basis, for each active quarter, in conjunction with the
required report. Agencies may submit additional RCI forms for expenditures when funds have been expended
for which reimbursement is being requested.
Accepted supporting documentation to submit with a Report of Cost Incurred(RCI)includes,but is not limited
to; scanned copies of timesheets,payroll records,paid invoices/purchase orders, and other account records.
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RCIs shall be typed and submitted with appropriate supporting documentation to the Governor's Office of
Highway Safety. Electronically submitted RCls will be accepted. Final RCIs will not be accepted fifteen
(15) days after the conclusion of each Federal Fiscal Year (September 30th). Expenditures submitted after
the expiration date may not be reimbursed and the Agency will accept fiscal responsibility.
PROGRAM MONITORING:
Highway safety grant program monitoring is used by GOHS project coordinators to track the progress of project
objectives,performance measures, and compliance with applicable procedures, laws, and regulations.
The process is used throughout the duration of the grant agreement and serves as a continuous management
tool. Program monitoring also presents an opportunity to develop partnerships, share information, and provide
assistance to granted agencies. Additionally,program monitoring outlines a set of procedures for grant review
and documentation.
Program monitoring serves as a management tool for:
Detecting and preventing problems
Helping to identify needed changes
Identifying training or assistance needed
Obtaining data necessary for planning and evaluation
Identifying exemplary projects
Types of Monitorin
Monitoring is formal and informal, financial and operational. The most common types of monitoring are:
Ongoing contact with the grantee through phone calls,e-mails, correspondence, and meetings
On-Site/In-House monitoring reviews of project operations, management, and financial records
and systems
Review of project Quarterly Reports
Review and approval of Report of Costs Incurred(RCIs)
Desk review of other documents in the project grant files for timely submission and completeness
Monitorin j,Schedule
Total Awarded Amount: Type of Monitoring:
Under$100,000 Desk Review/Phone Conference
$100,000 and over May have an In-House GOHS Review
$300,000+ May have an On-Site/In-House Review
Capital Outlay Greater than$100,000(combined) I May have an On-Site/In-House Review
Desk Review Internal review of all written documentation related to the grant agreement including, but
and Phone not limited to the Grant agreement, Quarterly Reports, enforcement data, financial data, e-
Conference mails, letters, notes, press releases, photographs, inventories, and other written
correspondence. A phone conference call conducted during the course of the project which
includes the date and time of the call,the person(s)contacted,and the results. It serves as an
informational review to determine progress of programmatic/financial activities. Both the
designated project administrator and fiscal contact should be present,if possible, during the
phone conference.If identified financial or operational problems are present,GOHS reserves
the right to bring the grantee in for an in-house ineeting at GOHS. Monitoring form written
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by Project Coordinator,any findings,areas of improvement, concern,or recognition will be
provided to the grantee.
In-House Documents performance review results including project activities, reimbursement claims
Review review, equipment purchases, approvals, and other infonnation. Reviews applicable
infon-nation related to the project(s) including, but not limited to the Grant agreement,
Quarterly Reports, enforcement data, financial data, e-mails, letters, notes, press releases,
photographs, inventories, and other written correspondence. Completed at GOHS in a
meeting with appropriate operational and financial personnel. Monitoring form written by
Project Coordinator, any findings, areas of improvement, concern, or recognition will be
rovided to the grantee.
On-Site Documents performance review results including project activities, reimbursement claims
Monitoring review,equipment purchases,and other information.Reviews applicable information related
to the project(s) including, but not limited to the Grant agreement, Quarterly Reports,
enforcement data, financial data, e-mails, letters, notes, press releases, photographs,
inventories, and other written correspondence. Conducted on-site at the grantee's Agency
with monitoring form completed on-site by Project Coordinator. Any findings, areas of
improve ent, concern,or recognition,will be provided to the grantee.
On-site/In-house monitoring for grantees of designated projects with large Capital Outlay purchases,personnel
services, and complex projects must be completed within the second or third quarter of the fiscal year. Granted
projects displaying any problems may need on-site monitoring more than once during the fiscal year.
On-site/In-house monitoring includes a review and discussion of all issues related to ensure the effective
administration of the granted project. The following are the most important items to review:
Progress toward meeting goals/objectives and performance measures
Adherence to the grant agreement specifications, timely submission of complete and correct
reports, including required documentation
Quarterly Reports
Status of expenditures related to the outlined budget
Accounting records and RCI's
Supporting documentation(training documentation, inventory sheets,photographs,press releases,
etc.)
In addition, the designated Agency will ensure that any equipment purchased will be available for inspection
and is being used for the purpose for which it was bought under the outlined grant agreement.
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Documentation
The Governor's Office of Highway Safety will retain all findings documented on the GOHS Monitoring Forrn
in the Agency's respective Federal file. Findings will be discussed with the designated grant agreement
representative (Project Administrator, fiscal specialist) by phone and/or e-mail. All noted deficiencies will be
provided to the grantee with guidance for improvement and solutions to problems. Grantees that exhibit
significantly poor performance may be placed on a performance plan as outlined by the GOHS Director.
Grantee monitoring information will additionally provide documentation for potential funding in subsequent
fiscal year grant proposal review.
PROJECT PERIOD:
The project period shall commence on the date the GOES Director signs the Highway Safety Grant Agreement
and terminate on September 30th of that or subsequent year as indicated on the Highway Safety Grant
Agreement.
DURATION:
Grants shall be effective on the date the Governor's Office of Highway Safety Director signs the Grant
Agreement and expire at the end of the project period.
If the Agency is unable to expend the funds in the time specified, the Agency will submit notification on the
Agency's letterhead and hand deliver or submit via regular mail to the Director of the Governor's Office of
Highway Safety a minimum of sixty days (60)prior to the end of the project period.
The Agency shall address all requests to modify the Grant Agreement to the Director of the Governor's Office
of Highway Safety on Agency's official letterhead and either hand deliver or submit the request via regular
mail. All requests for modification must bear the signature of the Project Director.
Failure to comply may result in cancellation of the Grant Agreement. Any unexpended funds remaining at the
termination of the Grant Agreement shall be released back to the Governor's Office of Highway Safety.
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ESTIMATED COSTS:
1. Personnel Services(overtime) $3,571.00
11. Employee Related Expenses (ERE)(40%) $1,429.00
Ill. Professional and Outside Services $0.00
W. Travel In-State $0.00
V. Travel Out-of-State $0.00
V1. Materials and Supplies $0.00
Vil. Capital Outlay $0.00
TOTAL ESTIMATED COSTS *$5,000.00
*Includes all applicable training, tax, freight, and advertising costs. The GOHS reserves the right to limit
reimbursement of Employee Related Expenses from zero (0) to a maximum rate of forty (40)percent. This is
the maximum ERE amount to be reimbursed. It is agreed and understood that the Apache Junction Police
Department shall absorb any and all expenditures in excess of$5,000.00.
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QUARTERLY ENFORCEMENT REPORT
(Submitted to GOHS)
Reporting Period
2025 Pedestrian/Bicycle Grant
Quarterly Report Enforcement Data Addendum
Agency Name:
Grant#:
Quarter: (1 -4)
Description Activity
Pedestrian Contacts
Citations
Warnings
Total Pedestrian Contacts
Bicyclist Contacts
Citations
Warnings
Total Bicyclist Contacts
Vehicle Contacts
Pedestrian-related Traffic Stops
Pedestrian-related Traffic Citations
Pedestrian-related Traffic Warnings
Bicyclist-related Traffic Stops
Bicyclist-related Traffic Citations
Bicyclist-related Traffic Warnings
Total Vehicle Contacts
Other Activities
Back to School Deployments
Other Deployments
Bicycle Rodeos
Educational Materials Distributed
Presentations or Educational Meetings
Task Force Events
Education through Social Media
Collaboration with Local Advocacy Groups
Other: (add below)
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CERTIFICATIONS AND AGREEMENTS
This GRANT AGREEMENT, is made and entered into by and between the STATE OF ARIZONA, by and
through the Governor's Office of Highway Safety(GOHS)hereinafter referred to as "STATE",and the agency
named in this Grant Agreement,hereinafter referred to as "AGENCY".
WHEREAS, the National Highway Safety Act of 1966, as amended (23 USC §§401-404), provides Federal
funds to STATE for approved highway safety projects; and
WHEREAS, STATE may make said funds available to various state, county, tribal, or municipal agencies,
governments, or political subdivisions upon application and approval by STATE and the United States
Department of Transportation(USDOT); and
WHEREAS, AGENCY must comply with the requirements listed herein to be eligible for Federal funds for
approved highway safety projects; and
WHEREAS,AGENCY has submitted an application for Federal funds for highway safety projects;
NOW, THEREFORE, IN CONSIDERATION OF MUTUAL PROMISES AND OTHER GOODS AND
VALUABLE CONSIDERATION, it is mutually agreed that AGENCY will strictly comply with the following
terms and conditions and the following Federal and State Statutes, Rules, and Regulations:
1. Project Monitoring,Reports, and Inspections
A. AGENCY agrees to fully cooperate with representatives of STATE monitoring the project, either
on-site or by telephone, during the life of the Grant Agreement.
B. AGENCY will submit Quarterly Reports (one for each three-month period of the project year) to
STATE in the form and manner prescribed by STATE.Notice of the specific requirements for each
report will be given in this Grant Agreement or at any time thereafter by giving thirty (30) days
written notice to AGENCY by ordinary mail at the address listed on the Grant Agreement. Failure
to comply with Quarterly Report requirements may result in withholding of Federal funds or
termination of this Grant Agreement.
C. AGENCY will submit a Final Report/Statement of Accomplishment at completion of the Grant
Agreement to include all financial, performance, and other reports required as a condition of the
grant to STATE within thirty(30) days of the completion of the Grant Agreement.
D. Representatives authorized by STATE and the National Highway Traffic Safety Administration
(NHTSA) will have the right to visit the site and inspect the work under this Grant Agreement
whenever such representatives may determine such inspection is necessary.
11. Reimbursement of Eligible Expenses
A. AGENCY's Project Director, or Finance Personnel, will submit a Report of Costs Incurred Form
(RCI) to STATE each time there have been funds expended for which reimbursement is being
requested. Failure to meet this requirement may be cause to terminate the project under Section
XX herein, "Termination and Abandonment".
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B. AGENCY will reimburse STATE for any ineligible or unauthorized expenses for which Federal
funds have been claimed and reimbursement received, as may have been determined by a State or
Federal audit.
C. STATE will have the right to withhold any installments equal to the reimbursement received by
AGENCY for prior installments which have been subsequently determined to be ineligible or
unauthorized.
Ill. Property Agreement
A. AGENCY will immediately notify STATE if any equipment purchased under this Grant
Agreement ceases to be used in the manner as set forth by this Grant Agreement. In such event,
AGENCY further agrees to either give credit to the project cost or to another active highway safety
project for the residual value of such equipment in an amount to be determined by STATE or to
transfer or otherwise dispose of such equipment as directed by STATE.
B. No equipment will be conveyed, sold, salvaged, transferred, etc., without the express written
approval of STATE, or unless otherwise provided elsewhere in this Grant Agreement.
C. AGENCY will maintain or cause to be maintained for its useful life, any equipment purchased
under this Grant Agreement.
D. AGENCY will incorporate any equipment purchased under this Grant Agreement into its inventory
records.
E. AGENCY will insure any equipment purchased under this Grant Agreement for the duration of its
useful life. Self-insurance meets the requirements of this section.
IV. Travel
In-State and Out-of-State Travel
In state and out-of-state travel claims will be reimbursed at rates provided by AGENCY's regulations,
provided that such regulations are as restrictive as those of STATE. Where they are less restrictive,
ARS §38-624 will apply.
The State must approve all out-of-state travel in writing and in advance.
V. Standard of Performance
AGENCY hereby agrees to perform all work and services herein required or set forth, and to furnish
all labor, materials, and equipment, except that labor, material, and equipment as STATE agrees to
furnish pursuant to this Grant Agreement.
V1. Hold Harmless Agreement
Neither party to this agreement agrees to indemnify the other party or hold harmless the other party
from liability hereunder. However, if the common law or a statute provides for either a right to
indemnify and/or a right to contribution to any party to this agreement then the right to pursue one or
both of these remedies is preserved.
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V11. Non-Assignment and Sub-Contracts
This Grant Agreement is not assignable nor may any portion of the work to be performed be
subcontracted unless specifically agreed to in writing by STATE.No equipment purchased hereunder
may be assigned or operated by other than AGENCY unless agreed to in writing by STATE.
V111. Work Products and Title to Commodities and Equipment
A. The work product and results of the project are the property of STATE,unless otherwise specified
elsewhere in this Grant Agreement.All property,instruments,non-consumable materials,supplies,
and the like, which are furnished or paid for by STATE under the terms of this Grant Agreement,
unless otherwise provided for elsewhere in this Grant Agreement, are and remain the property of
STATE and will be returned at the completion of this project upon request of STATE. The work
product and results of the project will be furnished to STATE upon request, if no provision is
otherwise made by this Grant Agreement.
B. The provisions of subparagraph A apply whether or not the project granted for herein is completed.
IX. Copyrights and Patents
Any copyrightable materials,patentable discovery, or invention produced in the course of this project
may be claimed by STATE and a copyright or patent obtained by it at its expense.In the event STATE
does not wish to obtain such copyright or patent,AGENCY may do so,but in any event,provision will
be made by AGENCY for royalty-free, nonexclusive, nontransferable, and irrevocable licenses to be
given the United States Government and STATE and its political subdivisions to use such copyrightable
material,patented discoveries, or inventions in any manner they see fit. The STATE reserves the right
to impose such other terms and conditions upon the use of such copyrights or patents as may be deemed
in the best interest of STATE in the event AGENCY is allowed to obtain a copyright or patent.
X. Uniform Administrative Requirements
(2 CFR Part 1201): Unitbrm Administrative Requirements, Cost Prinicples, and Audit Requirements
for Federal Awards:
The application of 2 CFR Part 200 "Procurement Standards" Requires that:
AGENCY and sub-grantees will use their own procurement procedures,which reflect applicable State
and local laws and regulations,provided that the procurements conform to applicable Federal law.The
most stringent purchasing requirement at each level must be met.
The Arizona Procurement Code (ARS §41-2501, et. seq.) and promulgated rules (A.A.C. Title 2,
Chapter 7) are a part of this Grant Agreement as if fully set forth herein and AGENCY agrees to fully
comply with these requirements for any procurement using grant monies from this Grant Agreement.
X1. Non-Discrimination
During the performance of this contract/grant agreement,the contractor/grant recipient agrees—
A. To comply with all Federal nondiscrimination laws and regulations,as may be amended from time
to time;
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B. Not to participate directly or indirectly in the discrimination prohibited by any Federal non-
discrimination law or regulation, as set forth in Appendix B of 49 CFR part 21 and herein;
C. To permit access to its books, records, accounts, other sources of information, and its facilities as
required by the State highway safety office,US DOT or NHTSA;
D. That,in event a contractor/grant recipient fails to comply with any nondiscrimination provisions in
this contract/grant agreement, the State highway safety agency will have the right to impose such
contract/grant agreement sanctions as it or NHTSA determine are appropriate, including, but not
limited to, withholding payments to the contractor/grant recipient under the contract/grant
agreement until the contractor/grant recipient complies; and/or cancelling, terminating, or
suspending a contract or grant agreement, in whole or in part; and
E. To insert this clause, including paragraphs A through E, in every subcontract and subagreement
and in every solicitation for a subcontract or sub-agreement,that receives Federal funds under this
program.
X11. Executive Order 2023-01
It is mutually agreed that AGENCY will comply with the terms and conditions of Executive Order
2023-01,Non-Diserimination in Employment by Government Contraetors and Subeontraetors.
X111. Application of Hatch Act
The AGENCY will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the
political activities of employees whose principal employment activities are funded in whole or in part
with Federal funds.
XIV. Minority Business Enterprises(MBE)Policy and Obligation
A. Policy: It is the policy of the USDOT that minority business enterprises as defined in 49 CFR Part
23, will have the maximum opportunity to participate in the performance of contracts financed in
whole or in part with Federal funds under this Grant Agreement. Consequently, the minority
business enterprises requirements of 49 CFR Part 23 apply to this Grant Agreement.
B. Obligation: The recipient or its contractor agrees to ensure that minority business enterprises, as
defined in 49 CFR Part 23, have the subcontracts financed in whole or in part with Federal funds
provided under this Grant Agreement. In this regard, all recipients or contractors will take all
necessary and reasonable steps in accordance with 49 CFR,Part 23 to ensure that minority business
enterprises have the maximum opportunity to compete for and perform contracts. Recipients and
their contractors will not discriminate on the basis of race, color, creed, sex, or national origin in
the award and performance of USDOT-assigned Grant Agreements.
XV. Arbitration Clause,ARS§12-1518
Pursuant to ARS §12-1518, the parties agree to use arbitration, after exhausting applicable
administrative reviews, to resolve disputes arising out of this agreement where the provisions of
mandatory arbitration apply.
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XVI. Inspection and Audit,ARS §35-214
Pursuant to ARS §35-214, all books, accounts, reports, files, and other records relating to this
Agreement will be subject at all reasonable times to inspection and audit by STATE for five (5)years
after completion of this Agreement.The records will be produced at the Governor's Office of Highway
Safety.
XVIL Appropriation of Funds by U.S.Congress
It is agreed that in no event will this Grant Agreement be binding on any party hereto unless and until
such time as funds are appropriated and authorized by the U.S. Congress and specifically allocated to
the project submitted herein and then only for the fiscal year for which such allocation is made. In the
event no funds are appropriated by the U.S.Congress or no funds are allocated for the project proposed
herein for subsequent fiscal years,this Grant Agreement will be null and void,except as to that portion
for which funds have then been appropriated or allocated to this project, and no right of action or
damages will accrue to the benefit of the parties hereto as to that portion of the Contract or Grant
Agreement that may so become null and void.
XVIII. Continuation of Highway Safety Program
It is the intention of AGENCY to continue the Highway Safety Program identified in this Grant
Agreement once Federal funding is completed. This intended continuation will be based upon cost
effectiveness and an evaluation by AGENCY of the program's impact on highway safety.
XIX. E-Verify
Both parties acknowledge that immigration laws require them to register and participate with the E-
Verify Program (employment verification program administered by the United States Department of
Homeland Security and the Social Security Administration or any successor program) as they both
employ one or more employees in this State. Both parties warrant that they have registered with and
participate with E-Verify. If either party later determines that the other non-compliant party has not
complied with E-Verify, it will notify the non-compliant party by certified mail of the determination
and of the right to appeal the determination.
XX. Termination and Abandonment
A. The STATE and AGENCY hereby agree to the full performance of the covenants contained herein,
except that STATE reserves the right, at its discretion,to terminate or abandon any portion of the
project for which services have not been already performed by AGENCY.
B. In the event STATE abandons the services or any part of the services as herein provided, STATE
will notify AGENCY in writing and within twenty-four (24) hours after receiving such notice,
AGENCY will discontinue advancing the work under this Grant Agreement and proceed to close
said operations under the Grant Agreement.
C. The appraisal value of work performed by AGENCY to the date of such termination or
abandonment shall be made by STATE on a basis equitable to STATE and AGENCY and a final
reimbursement made to AGENCY on the basis of costs incurred. Upon termination or
abandonment,AGENCY will deliver to STATE all documents, completely or partially completed,
together with all unused materials supplied by STATE.
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D. AGENCY may terminate or abandon this Grant Agreement upon thirty(30)days written notice to
STATE, provided there is subsequent concurrence by STATE. Termination or abandonment by
AGENCY will provide that costs can be incurred against the project up to and including sixty(60)
days after notice is given to STATE.
E. Any equipment or commodities which have been purchased as a part of this Grant Agreement and
which have not been consumed or reached the end of its useful life will be returned to STATE upon
its written request.
Y_X 1. Cancellation Statute
All parties are hereby put on notice that this Contract/Grant Agreement is subject to cancellation
pursuant to ARS §38-511, the provisions of which are stated below.
In accordance with ARS §38-511,this Contract/Grant Agreement may be cancelled without penalty or
further obligation if any person significantly involved in initiating, negotiating, securing, drafting, or
creating the Contract/Grant Agreement on behalf of the STATE, its political subdivisions or any
department or agency of either,is at any time while the Contract/Grant Agreement or any extension of
the Contract/Grant Agreement is in effect, an employee of any other party to the Contract/Grant
Agreement in any capacity or a consultant to any other party of the Contract/Grant Agreement with
respect to the subject matter or the Contract/Grant Agreement.
The cancellation shall be effective when written notice from the Governor or Chief Executive Officer
or governing body of the political subdivision is received by all other parties to the Contract/Grant
Agreement unless the notice specifies a later time.
AGREEMENT OF UNDERSTANDING AND CERTIFICATION OF COMPLIANCE
Acceptance of Condition
It is understood and agreed by the undersigned that a grant received as a result of this Grant Agreement
is subject to the Highway Safety Act of 1966, as amended (23 U.S.C.A. §§401-404), ARS §28-602,
and all administrative regulations governing grants established by the USDOT and STATE. It is
expressly agreed that this Highway Safety Project constitutes an official part of the STATE's Highway
Safety Program and that AGENCY will meet the requirements as set forth in the accompanying Project
Director's Manual, which are incorporated herein and made a part of this Grant Agreement. All State
and Federal Statutes, Rules, Regulations, and Circulars referenced in this Grant Agreement are a part
of this document as if fully set forth herein. It is also agreed that no work will be performed nor any
obligation incurred until AGENCY is notified in writing that this project has been approved by the
Governor's Highway Safety Representative.
Certificate of Compliance
This is to certify that AGENCY will comply with all of the State and Federal Statutes, Rules and
Regulations identified in this Grant Agreement.
Certification of Non-Duplication of Grant Funds Expenditure
This is to certify that AGENCY has no ongoing nor completed projects under Grant Agreement with
other Federal fund sources which duplicate or overlap any work contemplated or described in this Grant
Agreement. It is further certified that any pending or proposed request for other Federal grant funds
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which would duplicate or overlap work described in the Grant Agreement will be revised to exclude
any such duplication of grant fund expenditures. It is understood that any such duplication of Federal
funds expenditures subsequently determined by audit will be subject to recovery by STATE.
Single Audit Act
If your political subdivision has had an independent audit meeting the requirements of the Single Audit
Act of 1984, (31 U.S.C.A. §7501 et. seq.),please forward a copy to GOHS,Attention: Finance Dept.,
within thirty (30) days of the effective date of this Grant Agreement. If such audit has not been
performed,please advise when it is being scheduled.
Buy America Act
The State and each subrecipient will comply with the Buy America requirement(23 U.S.C. 313)when
purchasing items using Federal funds. Buy America requires a State, or subrecipient,to purchase with
Federal funds only steel, iron, and manufactured products produced in the United States, unless the
Secretary of Transportation determines that such domestically produced items would be inconsistent
with the public interest, that such materials are not reasonably available and of a satisfactory quality,
or that inclusion of domestic materials will increase the cost of the overall project contract by more
than twenty-five (25) percent. In order to use Federal funds to purchase foreign produced items, the
State must submit a waiver request that provides an adequate basis and justification to and approved
by the Secretary of Transportation.
Certification on Conflict of Interest
General Requirements
No employee, officer or agent of a State or its subrecipient who is authorized in an official capacity to
negotiate, make, accept or approve, or to take part in negotiating, making, accepting or approving any
subaward, including contracts or subcontracts, in connection with this grant shall have, directly or
indirectly,any financial or personal interest in any such subaward. Such a financial or personal interest
would arise when the employee, officer, or agent, any member of his or her immediate family, his or
her partner,or an organization which employs or is about to employ any of the parties indicated herein,
has a financial or personal interest in or a tangible personal benefit from an entity considered for a
subaward. Based on this policy:
1. The recipient shall maintain a written code or standards of conduct that provide for disciplinary
actions to be applied for violations of such standards by officers, employees, or agents.
a. The code or standards shall provide that the recipient's officers, employees, or agents may
neither solicit nor accept gratuities, favors, or anything of monetary value from present or
potential subawardees, including contractors or parties to subcontracts.
b. The code or standards shall establish penalties, sanctions or other disciplinary actions for
violations, as permitted by State or local law or regulations.
2. The recipient shall maintain responsibility to enforce the requirements of the written code or
standards of conduct.
Disclosure Requirements
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No State or its subrecipient, including its officers, employees or agents, shall perform or continue to
perform under a grant or cooperative agreement, whose objectivity may be impaired because of any
related past,present,or currently planned interest,financial or otherwise,in organizations regulated by
NHTSA or in organizations whose interests may be substantially affected by NHTSA activities.Based
on this policy:
1. The recipient shall disclose any conflict of interest identified as soon as reasonably possible,
making an immediate and full disclosure in writing to NHTSA. The disclosure shall include a
description of the action which the recipient has taken or proposes to take to avoid or mitigate such
conflict.
2. NHTSA will review the disclosure and may require additional relevant information from the
recipient. If a conflict of interest is found to exist,NHTSA may
(a)terminate the award,or
(b) determine that it is otherwise in the best interest of NHTSA to continue the award and include
appropriate provisions to mitigate or avoid such conflict.
3. Conflicts of interest that require disclosure include all past, present or currently planned
organizational, financial, contractual or other interest(s) with an organization regulated by NHTSA
or with an organization whose interests may be substantially affected by NHTSA activities, and
which are related to this award. The interest(s)that require disclosure include those of any recipient,
affiliate, proposed consultant, proposed subcontractor and key personnel of any of the above. Past
interest shall be limited to within one year of the date of award. Key personnel shall include any
person owning more than a 20 percent interest in a recipient, and the officers, employees or agents
of a recipient who are responsible for making a decision or taking an action under an award where
the decision or action can have an economic or other impact on the interests of a regulated or affected
organization
Prohibition on Using Grant Funds to Check for Helmet Usage
The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check
helmet usage or to create checkpoints that specifically target motorcyclists.
Certification Regarding Debarment and Suspension
A. By signing and submitting this proposal, the prospective primary participant is providing the
certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and
1200.
B. The inability of a person to provide the certification required below will not necessarily result in
denial of participation in this covered transaction. The prospective primary tier participant shall
submit an explanation of why it cannot provide the certification set out below. The certification or
explanation will be considered in connection with the department or agency's determination
whether to enter into this transaction. However, failure of the prospective primary tier participant
to furnish a certification or an explanation shall disqualify such person from participation in this
transaction.
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C. The certification in this clause is a material representation of fact upon which reliance was placed
when the department or agency determined to enter into this transaction. If it is later determined
that the prospective primary tier participant knowingly rendered an erroneous certification, in
addition to other remedies available to the Federal Government, the department or agency may
terminate this transaction for cause or default or may pursue suspension or debarment.
D. The prospective primary tier participant shall provide immediate written notice to the department
or agency to which this proposal is submitted if at any time the prospective primary tier participant
learns its certification was erroneous when submitted or has become erroneous by reason of
changed circumstances.
E. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant,
person,principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180
and 1200. You may contact the department or agency to which this proposal is being submitted for
assistance in obtaining a copy of those regulations.
F. The prospective primary tier participant agrees by submitting this proposal that, should the
proposed covered transaction be entered into, it shall not knowingly enter into any lower tier
covered transaction with a person who is proposed for debarment under 48 CFR part 9,subpart 9.4,
debarred,suspended,declared ineligible,or voluntarily excluded from participation in this covered
transaction,unless authorized by the department or agency entering into this transaction.
G. The prospective primary tier participant further agrees by submitting this proposal that it will
include the clause titled Instructions for Lower Tier Certification including the Certification
Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion—Lower Tier Covered
Transaction,provided by the department or agency entering into this covered transaction,without
modification, in all lower tier covered transactions and in all solicitations for lower tier covered
transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.
H. A participant in a covered transaction may rely upon a certification of a prospective participant in
a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart
9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless
it knows that the certification is erroneous. A participant is responsible for ensuring that its
principals are not suspended, debarred, or otherwise ineligible to participate in covered
transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective
lower tier participants, each participant may, but is not required to, check the System for Award
Management Exclusions website(https://www.sam.gov).
1. Nothing contained in the foregoing shall be construed to require establishment of a system of
records in order to render in good faith the certification required by this clause.The knowledge and
information of a participant is not required to exceed that which is normally possessed by a prudent
person in the ordinary course of business dealings.
J. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a
covered transaction knowingly enters into a lower tier covered transaction with a person who is
proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or
voluntarily excluded from participation in this transaction, in addition to other remedies available
to the Federal government, the department or agency may terminate the transaction for cause of
default.
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Certification Regarding Debarment, Suspension,and Other Responsibility Matter
A. The prospective primary tier participant certifies to the best of its knowledge and belief,that it and
its principal:
1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participating in covered transactions by any Federal department or
agency;
2. Have not within a three-year period preceding this proposal been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection
with obtaining,attempting to obtain,or perforining a public(Federal,State or local)transaction
or contract under a public transaction; violation of Federal or State antitrust statutes or
commission of embezzlement, theft, forgery, bribery, falsification or destruction of record,
making false statements, or receiving stolen property;
3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental
entity (Federal, State or Local) with commission of any of the offenses enumerated in
paragraph(1)(b) of this certification; and
4. Have not within a three-year period preceding this application/proposal had one or more public
transactions(Federal, State, or local)terminated for cause or default.
B. Where the prospective primary tier participant is unable to certify to any of the statements in this
certification, such prospective participant shall attach an explanation to this proposal.
Instructions for Lower Tier Certification
A. By signing and submitting this proposal, the prospective lower tier participant is providing the
certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and
1200.
B. The certification in this clause is a material representation of fact upon which reliance was placed
when this transaction was entered into. If it is later determined that the prospective lower tier
participant knowingly rendered an erroneous certification, in addition to other remedies available
to the Federal government, the department or agency with which this transaction originated may
pursue available remedies, including suspension or debarment.
C. The prospective lower tier participant shall provide immediate written notice to the person to which
this proposal is submitted if at any time the prospective lower tier participant learns that its
certification was erroneous when submitted or has become erroneous by reason of changed
circumstances.
D. The terms covered transaction, debarment, suspension, ineligible, lower tier, participant, person,
primary tier,principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts
180 and 1200. You may contact the person to whom this proposal is submitted for assistance in
obtaining a copy of those regulations.
E. The prospective lower tier participant agrees by submitting this proposal that, should the proposed
covered transaction be entered into, it shall not knowingly enter into any lower tier covered
transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4,
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debarred,suspended,declared ineligible,or voluntarily excluded from participation in this covered
transaction,unless authorized by the department or agency with which this transaction originated.
F. The prospective lower tier participant further agrees by submitting this proposal that it will include
the clause titled"Instructions for Lower Tier Participant Certification" including the "Certification
Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion- Lower Tier Covered
Transaction,"without modification,in all lower tier covered transactions and in all solicitations for
lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts
180 and 1200.
G. A participant in a covered transaction may rely upon a certification of a prospective participant in
a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart
9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless
it knows that the certification is erroneous. A participant is responsible for ensuring that its
principals are not suspended,debarred or otherwise ineligible to participate in covered transactions.
To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier
participants,each participant may,but is not required to,check the System for Award Management
Exclusions Website(https://www.sam.gov).
H. Nothing contained in the foregoing shall be construed to require establishment of a system of
records in order to render in good faith the certification required by this clause.The knowledge and
information of a participant is not required to exceed that which is normally possessed by a prudent
person in the ordinary course of business dealings.
1. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a
covered transaction knowingly enters into a lower tier covered transaction with a person who is
proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or
voluntarily excluded from participation in this transaction, in addition to other remedies available
to the Federal government, the department or agency with which this transaction originated may
pursue available remedies,including suspension or debarment.
Certification Regarding Debarment, Suspension,Ineligibility and Voluntary Exclusion
A. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor
its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participating in covered transactions by any Federal department or
agency.
B. Where the prospective lower tier participant is unable to certify to any of the statements in this
certification, such prospective participant shall attach an explanation to this proposal.
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Restriction on State Lobbying
None of the funds under this program will be used for any activity specifically designed to urge or
influence a State or local legislator to favor or oppose the adoption of any specific legislative
proposal pending before any State or local legislative body. Such activities include both direct and
indirect(e.g., "grassroots") lobbying activities,with one exception. This does not preclude a State
official whose salary is supported with NHTSA funds from engaging in direct communications
with State or local legislative officials, in accordance with customary State practice, even if such
communications urge legislative officials to favor or oppose the adoption of a specific pending
legislative proposal.
Certification for Contracts,Grant,Loans, and Cooperative Agreements(Federal Lobbying)
The undersigned certifies,to the best of his or her knowledge and belief,that:
A. No Federal appropriated funds have been paid or will be paid,by or on behalf of the undersigned,
to any person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with the awarding of any Federal contract,the making of any Federal grant,
the making of any Federal loan,the entering into of any cooperative agreement,and the extension,
continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or
cooperative agreement.
B. If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned will
complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance
with its instructions.
C. The undersigned shall require that the language of this certification be included in the award
documents for all sub-awards at all tiers (including subcontracts, subgrants, and contracts under
grants, loans, and cooperative agreements) and that all sub-recipients will certify and disclose
accordingly.
D. This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making
or entering into this transaction imposed by section 13 52,title 3 1,U.S. Code.Any person who fails
to file the required certification shall be subject to a civil penalty of not less than$10,000 and not
more than$100,000 for each such failure.
Signature of Project Director: Signature of Authorized Official of
Governmental Unit.
Michael Pooley, Chief of Police Bryant Powell, City Manager
Apache Junction Police Department City of Apache Junction
Date Telephone Date Telephone
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REIMBURSEMENT INSTRUCTIONS
1. Agency Official preparing the Report of Costs Incurred:
Name:
Title:
Telephone Number: Jax Number:
E-mail Address:
2. Agency's Fiscal Contact:
Name:
Title:
Telephone Number: Jax Number:
E-mail Address:
Federal Identification Number:
3. REIMBURSEMENTINFORMATION.-
Warrant/Check to be made payable to:
Warrant/Check to be mailed to:
(Agency)
(Address)
(City, State,Zip Code)
4. Unique Entity Identifier:
(Unique Entity Identifier#)
(Registered Address&Zip Code)
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AUTHORITY& FUNDS
I. This Project is authorized by 23 U.S.C. §405 and regulations promulgated there under, more particularly
Volume 102, and if State funds are involved, this project is authorized by ARS §28-602.
The funds authorized for this Project have been appropriated and budgeted by the U.S. Department of
Transportation. The expenses are reimbursable under Arizona's Highway Safety Plan Program Area 405g,
as approved for by the National Highway Traffic Safety Administration.
2. A. EFFECTIVE DATE: B. FEDERAL FUNDS:
Authorization to Proceed Date S5,000.00
3. AGREEMENT AND AUTHORIZATION TO PROCEED
by State Official responsible to Governor for the
administration of the State Highway Safety Agency
J.M. "Jesse"Torrez,Director Approval Date
Governor's Office of Highway Safety
Governor's Highway Safety Representative
25
GOVERNOR'S OFFICE OF STATE OF ARIZONA
HIGHWAY SAFETY
HIGHWAY SAFETY GRANT AGREEMENT
This page, the Project Director's Manual and attached hereto and incorporated herein by reference, constitute the entire
Grant Agreement between the parties hereto unless the Governor's Highway Safety Representative authorizes deviation
in writing.
FAIN: 69A37525300004020AZO Assistance Listings: 20.600
1. APPLICANT AGENCY GOHS GRANT NUMBER:
Apache Junction Police Department 2025-AL-002
ADDRESS PROGRAM AREA:
1001 North Idaho Road. Apache Junction,Arizona 85119 402-AL
2. GOVERNMENTAL UNIT AGENCY CONTACT:
City of Apache Junction Seth Painter
ADDRESS 3. PROJECT TITLE:
300 East Superstition Blvd. Apache Junction,Arizona 85119 DUI/Impaired Driving Enforcement
4. GUIDELINES:
402—Alcohol(AL)
5. BRIEFLY STATE PURPOSE OF PROJECT:
Federal 402 funds will support Personnel Services(Overtime), and Employee Related Expenses to enhance
DUI/Impaired Driving Enforcement throughout the City of Apache Junction.
6. BUDGET Project Period
COSTCATEGORY FFY 2025
1. Personnel Services $10,714.00
11. Employee Related Expenses (40%) $4,286.00
111. Professional and Outside Services $0.00
IV. Travel In-State $0.00
V. Travel Out-of-State $0.00
VI. Materials and Supplies $0.00
VII. Capital Outlay $0.00
TOTAL ESTIMATED COSTS FROM: Effective Date $15,000.00
PROJECT PERIOD (Date of'GOHS Director Signature) TO: 09-30-2025
CURRENT GRANT PERIOD FROM: 10-01-2024 TO: 09-30-2025
TOTAL FEDERAL FUNDS OBLIGATED THIS FFY: $15,000.00
A political subdivision or State agency that is mandated to provide a certified resolution or ordinance
authorizing entry into this Grant agreement must do so prior to incurring any expenditures.Failure to do so
may result in termination of the awarded Grant Agreement.
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PROBLEM IDENTIFICATION AND RESOLUTION:
Number of sworn officers: 85
Total Population in city/town or county: 3,981
Total Road Mileage: Highway: 7 Local: 186 Total: 193
Agency Background:
2022 2021 2020
Total Crashes 779 776 795
Total Injury Crashes 135 156 156
Total Fatal Crashes 3 4 4
Total Impaired-related Crashes 25 43 22
Total Impaired-related Serious Injuries 6 19 7
Total Impaired-related Fatalities 1 4 2
Total Speed-related Crashes 132 172 162
Total Speed-related Serious Injuries 17 19 20
Total Speed-related Fatalities 1 1 1
The data above represenM County 1:1 City/Town
Agency Problem/Attempts to Solve Problem:
Apache Junction's north and eastern sectors have many dirt roadways where residents have a desire for no light
pollution. This rural environment exacerbates conditions for unsafe driving while providing the illusion to
drivers the area is free of enforcement. There are approximately 186 paved road miles within the city limits and
19 signalized intersections operated and maintained by the City. Within the past several years, the Ironwood
Dr. Corridor has required additional law enforcement manpower to address increased traffic collisions and
speed enforcement through construction zones. In 2017, the city had 78,060 vehicles cross the intersection of
Baseline Rd. and Ironwood Dr. and in 2021 there were 90,874. In 2022 there were 101,745 vehicles passing
through this intersection; that is an increase of 23,685 vehicles over the past five years. The City is currently
developing an additional 6,700 acres of land south of Baseline which will increase the population by
approximately 50,000 residents. With this growth,there will be additional roadways and a significant increase
in traffic related issues due to the population growth. Fatal and injury collisions are far too common during
holiday periods throughout the year.Over the past three(3)years the city has had on average 3.5 fatal collisions
year over year. In 202 1, the agency suffered four(4) fatal collisions; of which impaired driving was found to
be the originating factor in each incident. As the population grows it is imperative Apache Junction Police
Department proactively enforces impaired driving.
Agency Funding:
Federal 402 funds will support Personnel Services(Overtime), and Employee Related Expenses to enhance
DUI/Impaired Driving Enforcement throughout the City of Apache Junction.
How Agency Will Solve Problem with Funding:
The Apache Junction Police Department is seeking financial assistance under the Impaired Driving Program in
an effort to remove impaired drivers from the roads and prevent fatal accidents. Funding will be used for
overtime pay for officers to complete highly visible DUI saturation enforcement throughout the year,to include
multi-agency task force participation during holiday and event periods with exceptionally high numbers of
alcohol or drug-related incidents.
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DeDartment SAFETY GRANT 2025-AL-002
PROGRAM MEASURES:
Agency Goals:
To decrease the number of impaired driving-related crashes 10%from 69 during calendar year 2023 to 62 by
December 31, 2025.
To decrease the number of serious injuries in impaired driving-related crashes 10% from 6 in calendar year
2023 to 5 by December 31, 2025.
To decrease the number of fatalities in impaired driving-related crashes 100% from I in calendar year 2023
to 0 by December 31, 2025.
Grant Agreement Objectives:
To participate in a minimum of 3 DUI saturation patrols per quarter during IFFY 2025.
To participate in a minimum of I DUI task force operations per quarter during FFY 2025.
Additional Grant Agreement Objectives:
1. Continue the use of mobile message boards to educate the public and discourage impaired or distracted
driving at least once per quarter.
2. Utilize marked and unmarked vehicles to increase impaired driving arrests by 10%from 175 in 2023 to
193 in 2024.
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GOALS/OBJECTIVES:
Federal 402 funds will support Personnel Services (Overtime), and Employee Related Expenses to enhance
DUI/Irnpaired Driving Enforcement throughout the City of Apache Junction.
Expenditures of funding pertaining to Impaired Driving Enforcement including Personnel Services and ERE,
Materials and Supplies, Capital Equipment, and/or Travel In and Out-of-State shall comply with the Impaired
Driving Program goals provided by the Arizona Governor's Office of Highway Safety. The Impaired Driving
Program goal is to reduce the incidences of alcohol and drug related driving fatalities and injuries through
enforcement, education, and public awareness throughout the State of Arizona. Law enforcement personnel
participating in Impaired Driving Enforcement/DUI activities including, DUI Task Force details under this
program, shall be HGN/SFST certified.
MEDIA RELEASE:
To prepare complete press release information for media (television, radio, print, and on-line) during each
campaign period including a main press release,schedule of events,departmental plans,and relevant data. The
material will emphasize the campaign's purpose, aggressive enforcement, and the high cost of
DUI/Impaired Driving in terms of money,criminal,and human consequences.
The Apache Junction Police Department will maintain responsibility for reporting sustained enforcement
activity in a timely manner. Additionally, it is the responsibility of the Apache Junction Police Department to
report all holiday task force enforcement statistics to GOHS on-line at the GOUS website no later than 10:00
a.m.the mornin2 followin2 each day of the event.
The holidays and special events include but not limited to: Super Bowl Sunday,Valentine's Day, President's
Day, St. Patrick's Day, Spring Break, Easter, Cinco de Mayo, Prom Night, Memorial Day, Graduation Day,
Independence Day,Labor Day, Columbus Day,Halloween, and the Thanksgiving through New Year's details.
PLEASE NOTE: Failure to submit Statistics, Quarterly Reports, and/or Report of Costs Incurred
(RCIs)timely and correctly may delay reimbursement for expenditures to your Agency.
METHOD OF PROCEDURE:
The Apache Junction Police Department will make expenditures, as follows, to meet the outlined Program
Goal s/ObJ ectives:
Personnel Services-To support Overtime for DUI/Impaired Driving Enforcement Activities
Employee Related Expenses-To support Employee Related Expenses for Agency Overtime
PRESS RELEASE:
Agencies are required to develop and distribute a press release announcing this grant award upon receip of
the executed Grant agreement. A copy of this press release shall be sent to the GOHS Director for approval
prior to being sent to the media. This press release shall include the objective and specify that the funding is
from the Governor's Office of Highway Safety.
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BAC TESTING AND REPORTING REQUIREMENTS:
Alcohol impainuent is a major contributing factor in fatality and serious injury motor vehicle collisions.
Accurate data on alcohol involvement is essential to understanding the full extent of the role of alcohol and to
assess progress toward reducing impaired driving.
Each law enforcement a2ency that receives an enforcement-related 2rant is required to ensure that
accurate data on all drivers involved is reported. Failure to comply may result in withholding funds and
cancellation of the enforcement Grant agreement until this requirement is met.
PURSUIT POLICY:
All law enforcement agencies receiving Federal funds are encouraged to follow the guidelines established for
vehicular pursuits issued by the International Association of Chiefs of Police(IACP)that are currently in effect.
METHOD OF PROCUREMENT:
The application of 2 CFR Part 200 "Procurement Standards" requires that:
Grantees and sub-grantees will use their own procurement procedures which reflect applicable State and local
laws and regulations,provided the procurement procedures conform to applicable Federal laws and standards.
The most stringent purchasing requirement at each level must be met. If the Agency does not have a
procurement process,the Agency may use the State procurement process.
A clear audit trail must be established to determine costs charged against this Grant agreement. Substantiation
of costs shall, where possible, be made utilizing the Apache Junction Police Department documentation
consisting of, but not limited to, copies of time sheets, purchase orders, copies of invoices, and proof of
payment.
The Agency shall retain copies of all documentation in the project file.
State Contract:
Procurement may be made using an open State contract award.Documents submitted to substantiate purchases
using an open State contract must bear the contract number.
PROJECT EVALUATION:
This project shall be administratively evaluated to ensure the objectives have been met.
Quarterly Repor
The purpose of the Quarterly Report is to provide information on grant activities conducted at the conclusion
of each active quarter. The information provided is used to review progress of the funded project and the
successfulness in meeting outlined goals and objectives. The information, photos, highlights, obstacles, and
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DeDartment SAFETY GRANT 2025-AL-002
mandatory statistical data provided in this report are analyzed by the assigned Project Coordinator. It is critical
the report contains the following information:
> Original signatures on all Quarterly Reports and RCIs
All Quarterly Reports and RCIs shall include the signature of the Project
Director unless prior authorization for another is on file with GOHS.
Report Schedule
Reporting Period Due Date
I`Quarterly Report and RCI (October I to December 31, 2024) January 30, 2025
2" Quarterly Report and RCI(January I to March 31, 2025) April 20, 2025
3r, Quarterly Report and RCI(April I to June 30, 2025) July 20,2025
4t'Quarterly Report and RCI (July I to September 30, 2025) October 15,2025
Final Statement of Accomplishments October 15,2025
The Quarterly Report shall be completed on the form available on-line and can be submitted by email to
the Governor's Office of Highway Safety.
NOTE: IT IS REQUIRED THAT ALL LAW ENFORCEMENT AGENCIES MUST ENTER
STATISTICAL AND ENFORCEMENT ACTIVITY INTO THE ON-LINE GOHS DUI REPORTING
SYSTEM,IN ADDITION TO SUBMITTING THE QUARTERLY ENFORCEMENT REPORT.
Final Statement of Accomplishments
The Project Director shall submit a Final Statement of Accomplishments Report to the GOHS no later than
fifteen(15)days after the conclusion of each Federal Fiscal Year(September 30th).All agencies receiving
funding are required to submit a Final Statement of Accomplishments Report.
Note: Failure to comply with the outlined GOHS reporting requirements may result in withholding of Federal
funds or tennination of the Grant agreement.
PROFESSIONAL AND TECHNICAL PERSONNEL:
Michael Pooley,Chief,Apache Junction Police Department,shall serve as Project Director.
Seth Painter,Lieutenant,Apache Junction Police Department, shall serve as Project Administrator.
Rikki Robles, Governor's Office of Highway Safety,shall serve as Project Coordinator.
REPORT OF COSTS INCURRED (RCI):
The Agency shall submit a Report of Costs Incurred (RCI), with supporting documentation attached, to the
Governor's Office of Highway Safety on a quarterly basis, for each active quarter, in conjunction with the
required report. Agencies may submit additional RCI forms for expenditures when funds have been expended
for which reimbursement is being requested.
Accepted supporting documentation to submit with a Report of Cost Incurred(RCI)includes,but is not limited
to; scanned copies of timesheets,payroll records,paid invoices/purchase orders,and other account records.
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RCIs shall be typed and submitted with appropriate supporting documentation to the Governor's Office of
Highway Safety. Electronically submitted RCls will be accepted. Final RCIs will not be accepted fifteen
(15) days after the conclusion of each Federal Fiscal Year (September 30th). Expenditures submitted after
the expiration date may not be reimbursed and the Agency will accept fiscal responsibility.
PROGRAM MONITORING:
Highway safety grant program monitoring is used by GOHS project coordinators to track the progress of project
objectives,performance measures, and compliance with applicable procedures, laws, and regulations.
The process is used throughout the duration of the grant agreement and serves as a continuous management
tool. Program monitoring also presents an opportunity to develop partnerships, share information, and provide
assistance to granted agencies. Additionally,program monitoring outlines a set of procedures for grant review
and documentation.
Program monitoring serves as a management tool for:
Detecting and preventing problems
Helping to identify needed changes
Identifying training or assistance needed
Obtaining data necessary for planning and evaluation
Identifying exemplary projects
Types of Monitorin
Monitoring is formal and informal, financial and operational. The most common types of monitoring are:
Ongoing contact with the grantee through phone calls,e-mails, correspondence, and meetings
On-Site/In-House monitoring reviews of project operations, management, and financial records
and systems
Review of project Quarterly Reports
Review and approval of Report of Costs Incurred(RCIs)
Desk review of other documents in the project grant files for timely submission and completeness
Monitorin j,Schedule
Total Awarded Amount: Type of Monitoring:
Under$100,000 Desk Review/Phone Conference
$100,000 and over May have an In-House GOHS Review
$300,000+ May have an On-Site/In-House Review
Capital Outlay Greater than$100,000(combined) I May have an On-Site/In-House Review
Desk Review Internal review of all written documentation related to grant agreement including, but not
and Phone limited to the Grant Agreement; Quarterly Reports, enforcement data, financial data, e-
Conference mails, letters, notes, press releases, photographs, inventories, and other written
correspondence. A phone conference call conducted during the course of the project which
includes the date and time of the call,the person(s)contacted,and the results. It serves as an
informational review to determine progress of programmatic/financial activities. Both the
designated project administrator and fiscal contact should be present,if possible, during the
phone conference.If identified financial or operational problems are present,GOHS reserves
the right to bring the grantee in for an in-house ineeting at GOHS. Monitoring form written
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by Project Coordinator,any findings,areas of improvement, concern,or recognition will be
provided to the grantee.
In-House Documents performance review results including project activities, reimbursement claims
Review review, equipment purchases, approvals, and other infonnation. Reviews applicable
infon-nation related to the project(s) including, but not limited to the Grant agreement,
Quarterly Reports, enforcement data, financial data, e-mails, letters, notes, press releases,
photographs, inventories, and other written correspondence. Completed at GOHS in a
meeting with appropriate operational and financial personnel. Monitoring form written by
Project Coordinator, any findings, areas of improvement, concern, or recognition will be
rovided to the grantee.
On-Site Documents performance review results including project activities, reimbursement claims
Monitoring review,equipment purchases,and other information.Reviews applicable information related
to the project(s) including, but not limited to the Grant agreement, Quarterly Reports,
enforcement data, financial data, e-mails, letters, notes, press releases, photographs,
inventories, and other written correspondence. Conducted on-site at the grantee's Agency
with monitoring form completed on-site by Project Coordinator. Any findings, areas of
improve ent, concern,or recognition,will be provided to the grantee.
On-site/In-house monitoring for grantees of designated projects with large Capital Outlay purchases,personnel
services, and complex projects must be completed within the second or third quarter of the fiscal year. Granted
projects displaying any problems may need on-site monitoring more than once during the fiscal year.
On-site/In-house monitoring includes a review and discussion of all issues related to ensure the effective
administration of the granted project. The following are the most important items to review:
Progress toward meeting goals/objectives and performance measures
Adherence to the grant agreement specifications, timely submission of complete and correct
reports, including required documentation
Quarterly Reports
Status of expenditures related to the outlined budget
Accounting records and RCI's
Supporting documentation(training documentation, inventory sheets,photographs,press releases,
etc.)
In addition, the designated Agency will ensure that any equipment purchased will be available for inspection
and is being used for the purpose for which it was bought under the outlined grant agreement.
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Documentation
The Governor's Office of Highway Safety will retain all findings documented on the GOES Monitoring Forrn
in the Agency's respective Federal file. Findings will be discussed with the designated grant agreement
representative (Project Administrator, fiscal specialist) by phone and/or e-mail. All noted deficiencies will be
provided to the grantee with guidance for improvement and solutions to problems. Grantees that exhibit
significantly poor performance may be placed on a performance plan as outlined by the GOHS Director.
Grantee monitoring information will additionally provide documentation for potential funding in subsequent
fiscal year grant proposal review.
PROJECT PERIOD:
The program period shall commence on the date the GOHS Director signs the Highway Safety Grant Agreement
and terminate on September 30th of that or subsequent year as indicated on the Highway Safety Grant
Agreement.
DURATION:
Grants shall be effective on the date the Governor's Office of Highway Safety Director signs the Grant
Agreement and expire at the end of the program period.
If the Agency is unable to expend the funds in the time specified, the Agency will submit notification on the
Agency's letterhead and hand deliver or submit via regular mail to the Director of the Governor's Office of
Highway Safety a ininfirium of sixty days (60)prior to the end of the project period.
The Agency shall address all requests to modify the Grant Agreement to the Director of the Governor's Office
of Highway Safety on Agency's official letterhead and either hand deliver or submit the request via regular
mail. All requests for modification must bear the signature of the Project Director.
Failure to comply may result in cancellation of the Grant Agreement. Any unexpended funds remaining at the
termination of the Grant Agreement shall be released back to the Governor's Office of Highway Safety.
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ESTIMATED COSTS:
1. Personnel Services(overtime) $9,000.00
11. Employee Related Expenses (ERE)(40%) $6,000.00
Ill. Professional and Outside Services $0.00
W. Travel In-State $0.00
V. Travel Out-of-State $0.00
V1. Materials and Supplies $0.00
Vil. Capital Outlay $0.00
TOTAL ESTIMATED COSTS *$15,000.00
*Includes all applicable training, tax, freight, and advertising costs. The GOHS reserves the right to limit
reimbursement of Employee Related Expenses from zero (0) to a maximum rate of forty (40)percent. This is
the maximum ERE amount to be reimbursed. It is agreed and understood that the Apache Junction Police
Department shall absorb any and all expenditures in excess of$15,000.00.
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QUARTERLY ENFORCEMENT REPORT
(Submitted to GOHS)
Reporting Period
GRANT AGENCY
DESCRIPTION AGREEMENT ACTIVITY
ACTIVITY
Total Contacts(Traffic Stops)
Total Sober Designated Drivers Contacted
Total Know Your Limit Contacts
TOTAL DUI ARRESTS
Total DUI Aggravated
Total DUI Misdemeanor
Total DUI Extreme(.15 or Above)
Under 21 DUI Citations
Average BAC
Distracted Driving Citations
Total DUI Drug Arrests
30-Day Vehicle Impounds
Seat Belt Citations
Child Restraint Citations
Criminal Speed Citations
Reckless Driving Citations
Civil Speed Citations
Other Citations
Other Arrests
Participating Officer/Deputies(Cumulative)
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CERTIFICATIONS AND AGREEMENTS
This GRANT AGREEMENT, is made and entered into by and between the STATE OF ARIZONA, by and
through the Governor's Office of Highway Safety(GOHS)hereinafter referred to as "STATE", and the agency
named in this Grant Agreement,hereinafter referred to as "AGENCY".
WHEREAS, the National Highway Safety Act of 1966, as amended (23 USC §§401-404), provides Federal
funds to STATE for approved highway safety projects; and
WHEREAS, STATE may make said funds available to various state, county, tribal, or municipal agencies,
governments, or political subdivisions upon application and approval by STATE and the United States
Department of Transportation(USDOT); and
WHEREAS, AGENCY must comply with the requirements listed herein to be eligible for Federal funds for
approved highway safety projects; and
WHEREAS,AGENCY has submitted an application for Federal funds for highway safety projects;
NOW, THEREFORE, IN CONSIDERATION OF MUTUAL PROMISES AND OTHER GOODS AND
VALUABLE CONSIDERATION, it is mutually agreed that AGENCY will strictly comply with the following
terms and conditions and the following Federal and State Statutes, Rules, and Regulations:
1. Project Monitoring,Reports, and Inspections
A. AGENCY agrees to fully cooperate with representatives of STATE monitoring the program,either
on-site or by telephone, during the life of the Grant Agreement.
B. AGENCY will submit Quarterly Reports (one for each three-month period of the project year) to
STATE in the form and manner prescribed by STATE.Notice of the specific requirements for each
report will be given in this Grant Agreement or at any time thereafter by giving thirty (30) days
written notice to AGENCY by ordinary mail at the address listed on the Grant Agreement. Failure
to comply with Quarterly Report requirements may result in withholding of Federal funds or
termination of this Grant Agreement.
C. AGENCY will submit a Final Report/Statement of Accomplishment at completion of the Grant
Agreement to include all financial, performance, and other reports required as a condition of the
grant to STATE within thirty(30) days of the completion of the Grant Agreement.
D. Representatives authorized by STATE and the National Highway Traffic Safety Administration
(NHTSA) will have the right to visit the site and inspect the work under this Grant Agreement
whenever such representatives may determine such inspection is necessary.
11. Reimbursement of Eligible Expenses
A. AGENCY's Project Director, or Finance Personnel, will submit a Report of Costs Incurred Form
(RCI) to STATE each time there have been funds expended for which reimbursement is being
requested. Failure to meet this requirement may be cause to ten-ninate the project under Section
XX herein, "Termination and Abandonment".
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B. AGENCY will reimburse STATE for any ineligible or unauthorized expenses for which Federal
funds have been claimed and reimbursement received, as may have been determined by a State or
Federal audit.
C. STATE will have the right to withhold any installments equal to the reimbursement received by
AGENCY for prior installments which have been subsequently determined to be ineligible or
unauthorized.
Ill. Property Agreement
A. AGENCY will immediately notify STATE if any equipment purchased under this Grant
Agreement ceases to be used in the manner as set forth by this Grant Agreement. In such event,
AGENCY further agrees to either give credit to the project cost or to another active highway safety
project for the residual value of such equipment in an amount to be determined by STATE or to
transfer or otherwise dispose of such equipment as directed by STATE.
B. No equipment will be conveyed, sold, salvaged, transferred, etc., without the express written
approval of STATE, or unless otherwise provided elsewhere in this Grant Agreement.
C. AGENCY will maintain or cause to be maintained for its useful life, any equipment purchased
under this Grant Agreement.
D. AGENCY will incorporate any equipment purchased under this Grant Agreement into its inventory
records.
E. AGENCY will insure any equipment purchased under this Grant Agreement for the duration of its
useful life. Self-insurance meets the requirements of this section.
IV. Travel
In-State and Out-of-State Travel
In state and out-of-state travel claims will be reimbursed at rates provided by AGENCY's regulations,
provided that such regulations are as restrictive as those of STATE. Where they are less restrictive,
ARS §38-624 will apply.
The State must approve all out-of-state travel in writing and in advance.
V. Standard of Performance
AGENCY hereby agrees to perform all work and services herein required or set forth, and to furnish
all labor, materials, and equipment, except that labor, material, and equipment as STATE agrees to
furnish pursuant to this Grant Agreement.
V1. Hold Harmless Agreement
Neither party to this agreement agrees to indemnify the other party or hold harmless the other party
from liability hereunder. However, if the common law or a statute provides for either a right to
indemnify and/or a right to contribution to any party to this agreement then the right to pursue one or
both of these remedies is preserved.
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V11. Non-Assignment and Sub-Contracts
This Grant Agreement is not assignable nor may any portion of the work to be performed be
subcontracted unless specifically agreed to in writing by STATE.No equipment purchased hereunder
may be assigned or operated by other than AGENCY unless agreed to in writing by STATE.
V111. Work Products and Title to Commodities and Equipment
A. The work product and results of the project are the property of STATE,unless otherwise specified
elsewhere in this Grant Agreement.All property,instruments,non-consumable materials,supplies,
and the like, which are furnished or paid for by STATE under the terms of this Grant Agreement,
unless otherwise provided for elsewhere in this Grant Agreement, are and remain the property of
STATE and will be returned at the completion of this project upon request of STATE. The work
product and results of the program will be furnished to STATE upon request, if no provision is
otherwise made by this Grant Agreement.
B. The provisions of subparagraph A apply whether or not the project granted for herein is completed.
IX. Copyrights and Patents
Any copyrightable materials,patentable discovery, or invention produced in the course of this project
may be claimed by STATE and a copyright or patent obtained by it at its expense.In the event STATE
does not wish to obtain such copyright or patent,AGENCY may do so,but in any event,provision will
be made by AGENCY for royalty-free, nonexclusive, nontransferable, and irrevocable licenses to be
given the United States Government and STATE and its political subdivisions to use such copyrightable
material,patented discoveries, or inventions in any manner they see fit. The STATE reserves the right
to impose such other terms and conditions upon the use of such copyrights or patents as may be deemed
in the best interest of STATE in the event AGENCY is allowed to obtain a copyright or patent.
X. Uniform Administrative Requirements
(2 CFR Part 1201): Unitbrin Administrative Requirements, Cost Prinicples, and Audit Requirements
for Federal Awards:
The application of 2 CFR Part 200 "Procurement Standards" Requires that:
AGENCY and sub-grantees will use their own procurement procedures,which reflect applicable State
and local laws and regulations,provided that the procurements conform to applicable Federal law.The
most stringent purchasing requirement at each level must be met.
The Arizona Procurement Code (ARS §41-2501, et. seq.) and promulgated rules (A.A.C. Title 2,
Chapter 7) are a part of this Grant Agreement as if fully set forth herein and AGENCY agrees to fully
comply with these requirements for any procurement using grant monies from this Grant Agreement.
X1. Non-Discrimination
During the performance of this contract/grant agreement,the contractor/grant recipient agrees—
A. To comply with all Federal nondiscrimination laws and regulations,as may be amended from time
to time;
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B. Not to participate directly or indirectly in the discrimination prohibited by any Federal non-
discrimination law or regulation, as set forth in Appendix B of 49 CFR part 21 and herein;
C. To permit access to its books, records, accounts, other sources of information, and its facilities as
required by the State highway safety office,US DOT or NHTSA;
D. That,in event a contractor/grant recipient fails to comply with any nondiscrimination provisions in
this contract/grant agreement, the State highway safety agency will have the right to impose such
contract/grant agreement sanctions as it or NHTSA determine are appropriate, including, but not
limited to, withholding payments to the contractor/grant recipient under the contract/grant
agreement until the contractor/grant recipient complies; and/or cancelling, terminating, or
suspending a contract or grant agreement, in whole or in part; and
E. To insert this clause, including paragraphs A through E, in every subcontract and subagreement
and in every solicitation for a subcontract or sub-agreement,that receives Federal funds under this
program.
X11. Executive Order 2023-01
It is mutually agreed that AGENCY will comply with the terms and conditions of Executive Order
2023-0 1,Non-Discrimination in Employment by Government Contractors and Subcontractors.
X111. Application of Hatch Act
The AGENCY will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the
political activities of employees whose principal employment activities are funded in whole or in part
with Federal funds.
XIV. Minority Business Enterprises (MBE)Policy and Obligation
A. Policy: It is the policy of the USDOT that minority business enterprises as defined in 49 CFR Part
23, will have the maximum opportunity to participate in the performance of contracts financed in
whole or in part with Federal funds under this Grant Agreement. Consequently, the minority
business enterprises requirements of 49 CFR Part 23 apply to this Grant Agreement.
B. Obligation: The recipient or its contractor agrees to ensure that minority business enterprises, as
defined in 49 CFR Part 23, have the subcontracts financed in whole or in part with Federal funds
provided under this Grant Agreement. In this regard, all recipients or contractors will take all
necessary and reasonable steps in accordance with 49 CFR,Part 23 to ensure that minority business
enterprises have the maximum opportunity to compete for and perforrn contracts. Recipients and
their contractors will not discriminate on the basis of race, color, creed, sex, or national origin in
the award and performance of USDOT-assigned Grant Agreements.
XV. Arbitration Clause,ARS§12-1518
Pursuant to ARS §12-1518, the parties agree to use arbitration, after exhausting applicable
administrative reviews, to resolve disputes arising out of this agreement where the provisions of
mandatory arbitration apply.
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XVI. Inspection and Audit,ARS §35-214
Pursuant to ARS §35-214, all books, accounts, reports, files, and other records relating to this
Agreement will be subject at all reasonable times to inspection and audit by STATE for five(5)years
after completion of this Agreement.The records will be produced at the Governor's Office of Highway
Safety.
XVIL Appropriation of Funds by U.S. Congress
It is agreed that in no event will this Grant Agreement be binding on any party hereto unless and until
such time as funds are appropriated and authorized by the U.S. Congress and specifically allocated to
the project submitted herein and then only for the fiscal year for which such allocation is made. In the
event no funds are appropriated by the U.S.Congress or no funds are allocated for the project proposed
herein for subsequent fiscal years,this Grant Agreement will be null and void,except as to that portion
for which funds have then been appropriated or allocated to this project, and no right of action or
damages will accrue to the benefit of the parties hereto as to that portion of the Grant Agreement or
project that may so become null and void.
XVIII. Continuation of Highway Safety Program
It is the intention of AGENCY to continue the Highway Safety Program identified in this Grant
Agreement once Federal funding is completed. This intended continuation will be based upon cost
effectiveness and an evaluation by AGENCY of the program's impact on highway safety.
XIX. E-Verify
Both parties acknowledge that immigration laws require them to register and participate with the E-
Verify Program (employment verification program administered by the United States Department of
Homeland Security and the Social Security Administration or any successor program) as they both
employ one or more employees in this State. Both parties warrant that they have registered with and
participate with E-Verify. If either party later determines that the other non-compliant party has not
complied with E-Verify, it will notify the non-compliant party by certified mail of the determination
and of the right to appeal the determination.
XX. Termination and Abandonment
A. The STATE and AGENCY hereby agree to the full performance of the covenants contained herein,
except that STATE reserves the right, at its discretion,to terminate or abandon any portion of the
project for which services have not been already performed by AGENCY.
B. In the event STATE abandons the services or any part of the services as herein provided, STATE
will notify AGENCY in writing and within twenty-four (24) hours after receiving such notice,
AGENCY will discontinue advancing the work under this Grant Agreement and proceed to close
said operations under the Grant Agreement.
C. The appraisal value of work performed by AGENCY to the date of such termination or
abandonment shall be made by STATE on a basis equitable to STATE and AGENCY and a final
reimbursement made to AGENCY on the basis of costs incurred. Upon termination or
abandonment,AGENCY will deliver to STATE all documents, completely or partially completed,
together with all unused materials supplied by STATE.
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D. AGENCY may terminate or abandon this Grant Agreement upon thirty(30)days written notice to
STATE, provided there is subsequent concurrence by STATE. Termination or abandonment by
AGENCY will provide that costs can be incurred against the project up to and including sixty(60)
days after notice is given to STATE.
E. Any equipment or commodities which have been purchased as a part of this Grant Agreement and
which have not been consumed or reached the end of its useful life will be returned to STATE upon
its written request.
Y_X 1. Cancellation Statute
All parties are hereby put on notice that this Contract/Grant Agreement is subject to cancellation
pursuant to ARS §38-511, the provisions of which are stated below.
In accordance with ARS §38-511,this Contract/Grant Agreement may be cancelled without penalty or
further obligation if any person significantly involved in initiating, negotiating, securing, drafting, or
creating the Contract/Grant Agreement on behalf of the STATE, its political subdivisions or any
department or agency of either,is at any time while the Contract/Grant Agreement or any extension of
the Contract/Grant Agreement is in effect, an employee of any other party to the Contract/Grant
Agreement in any capacity or a consultant to any other party of the Contract/Grant Agreement with
respect to the subject matter or the Contract/Grant Agreement.
The cancellation shall be effective when written notice from the Governor or Chief Executive Officer
or governing body of the political subdivision is received by all other parties to the Contract/Grant
Agreement unless the notice specifies a later time.
AGREEMENT OF UNDERSTANDING AND CERTIFICATION OF COMPLIANCE
Acceptance of Condition
It is understood and agreed by the undersigned that a grant received as a result of this Grant Agreement
is subject to the Highway Safety Act of 1966, as amended (23 U.S.C.A. §§401-404), ARS §28-602,
and all administrative regulations governing grants established by the USDOT and STATE. It is
expressly agreed that this Highway Safety Project constitutes an official part of the STATE's Highway
Safety Program and that AGENCY will meet the requirements as set forth in the accompanying Project
Director's Manual, which are incorporated herein and made a part of this Grant Agreement. All State
and Federal Statutes, Rules, Regulations, and Circulars referenced in this Grant Agreement are a part
of this document as if fully set forth herein. It is also agreed that no work will be performed nor any
obligation incurred until AGENCY is notified in writing that this project has been approved by the
Governor's Highway Safety Representative.
Certificate of Compliance
This is to certify that AGENCY will comply with all of the State and Federal Statutes, Rules and
Regulations identified in this Grant Agreement.
Certification of Non-Duplication of Grant Funds Expenditure
This is to certify that AGENCY has no ongoing nor completed projects under Grant Agreement with
other Federal fund sources which duplicate or overlap any work contemplated or described in this Grant
Agreement. It is further certified that any pending or proposed request for other Federal grant funds
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which would duplicate or overlap work described in the Grant Agreement will be revised to exclude
any such duplication of grant fund expenditures. It is understood that any such duplication of Federal
funds expenditures subsequently determined by audit will be subject to recovery by STATE.
Single Audit Act
If your political subdivision has had an independent audit meeting the requirements of the Single Audit
Act of 1984, (31 U.S.C.A. §7501 et. seq.),please forward a copy to GOHS, Attention: Finance Dept,
within thirty (30) days of the effective date of this Grant Agreement. If such audit has not been
performed,please advise when it is being scheduled.
Buy America Act
The State and each subrecipient will comply with the Buy America requirement(23 U.S.C. 313)when
purchasing items using Federal funds. Buy America requires a State, or subrecipient,to purchase with
Federal funds only steel, iron, and manufactured products produced in the United States, unless the
Secretary of Transportation determines that such domestically produced items would be inconsistent
with the public interest, that such materials are not reasonably available and of a satisfactory quality,
or that inclusion of domestic materials will increase the cost of the overall project contract by more
than twenty-five (25) percent. In order to use Federal funds to purchase foreign produced items, the
State must submit a waiver request that provides an adequate basis and justification to and approved
by the Secretary of Transportation.
Certification on Conflict of Interest
General Requirements
No employee, officer or agent of a State or its subrecipient who is authorized in an official capacity to
negotiate, make, accept or approve, or to take part in negotiating,making, accepting or approving any
subaward, including contracts or subcontracts, in connection with this grant shall have, directly or
indirectly,any financial or personal interest in any such subaward. Such a financial or personal interest
would arise when the employee, officer, or agent, any member of his or her immediate family, his or
her partner,or an organization which employs or is about to employ any of the parties indicated herein,
has a financial or personal interest in or a tangible personal benefit from an entity considered for a
subaward. Based on this policy:
1. The recipient shall maintain a written code or standards of conduct that provide for disciplinary
actions to be applied for violations of such standards by officers, employees,or agents.
a. The code or standards shall provide that the recipient's officers, employees, or agents may
neither solicit nor accept gratuities, favors, or anything of monetary value from present or
potential subawardees, including contractors or parties to subcontracts.
b. The code or standards shall establish penalties, sanctions or other disciplinary actions for
violations, as permitted by State or local law or regulations.
2. The recipient shall maintain responsibility to enforce the requirements of the written code or
standards of conduct.
Disclosure Requirements
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No State or its subrecipient, including its officers, employees or agents, shall perform or continue to
perform under a grant or cooperative agreement, whose objectivity may be impaired because of any
related past,present,or currently planned interest,financial or otherwise,in organizations regulated by
NHTSA or in organizations whose interests may be substantially affected by NHTSA activities.Based
on this policy:
1. The recipient shall disclose any conflict of interest identified as soon as reasonably possible,
making an immediate and full disclosure in writing to NHTSA. The disclosure shall include a
description of the action which the recipient has taken or proposes to take to avoid or mitigate such
conflict.
2. NHTSA will review the disclosure and may require additional relevant information from the
recipient. If a conflict of interest is found to exist,NHTSA may
(a)terminate the award,or
(b) determine that it is otherwise in the best interest of NHTSA to continue the award and include
appropriate provisions to mitigate or avoid such conflict.
3. Conflicts of interest that require disclosure include all past, present or currently planned
organizational, financial, contractual or other interest(s) with an organization regulated by NHTSA
or with an organization whose interests may be substantially affected by NHTSA activities, and
which are related to this award. The interest(s)that require disclosure include those of any recipient,
affiliate, proposed consultant, proposed subcontractor and key personnel of any of the above. Past
interest shall be limited to within one year of the date of award. Key personnel shall include any
person owning more than a 20 percent interest in a recipient, and the officers, employees or agents
of a recipient who are responsible for making a decision or taking an action under an award where
the decision or action can have an economic or other impact on the interests of a regulated or affected
organization
Prohibition on Using Grant Funds to Check for Helmet Usage
The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check
helmet usage or to create checkpoints that specifically target motorcyclists.
Certification Regarding Debarment and Suspension
A. By signing and submitting this proposal, the prospective primary participant is providing the
certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and
1200.
B. The inability of a person to provide the certification required below will not necessarily result in
denial of participation in this covered transaction. The prospective primary tier participant shall
submit an explanation of why it cannot provide the certification set out below. The certification or
explanation will be considered in connection with the department or agency's determination
whether to enter into this transaction. However, failure of the prospective primary tier participant
to furnish a certification or an explanation shall disqualify such person from participation in this
transaction.
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C. The certification in this clause is a material representation of fact upon which reliance was placed
when the department or agency determined to enter into this transaction. If it is later determined
that the prospective primary tier participant knowingly rendered an erroneous certification, in
addition to other remedies available to the Federal Government, the department or agency may
terminate this transaction for cause or default or may pursue suspension or debarment.
D. The prospective primary tier participant shall provide immediate written notice to the department
or agency to which this proposal is submitted if at any time the prospective primary tier participant
learns its certification was erroneous when submitted or has become erroneous by reason of
changed circumstances.
E. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant,
person,principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180
and 1200. You may contact the department or agency to which this proposal is being submitted for
assistance in obtaining a copy of those regulations.
F. The prospective primary tier participant agrees by submitting this proposal that, should the
proposed covered transaction be entered into, it shall not knowingly enter into any lower tier
covered transaction with a person who is proposed for debarment under 48 CFR part 9,subpart 9.4,
debarred,suspended,declared ineligible,or voluntarily excluded from participation in this covered
transaction,unless authorized by the department or agency entering into this transaction.
G. The prospective primary tier participant further agrees by submitting this proposal that it will
include the clause titled Instructions for Lower Tier Certification including the Certification
Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion—Lower Tier Covered
Transaction,provided by the department or agency entering into this covered transaction,without
modification, in all lower tier covered transactions and in all solicitations for lower tier covered
transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.
H. A participant in a covered transaction may rely upon a certification of a prospective participant in
a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart
9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless
it knows that the certification is erroneous. A participant is responsible for ensuring that its
principals are not suspended, debarred, or otherwise ineligible to participate in covered
transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective
lower tier participants, each participant may, but is not required to, check the System for Award
Management Exclusions website(https://www.sam.gov).
1. Nothing contained in the foregoing shall be construed to require establishment of a system of
records in order to render in good faith the certification required by this clause.The knowledge and
information of a participant is not required to exceed that which is normally possessed by a prudent
person in the ordinary course of business dealings.
J. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a
covered transaction knowingly enters into a lower tier covered transaction with a person who is
proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or
voluntarily excluded from participation in this transaction, in addition to other remedies available
to the Federal government, the department or agency may ten-ninate the transaction for cause of
default.
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Certification Regarding Debarment, Suspension,and Other Responsibility Matter
A. The prospective primary tier participant certifies to the best of its knowledge and belief,that it and
its principal:
1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participating in covered transactions by any Federal department or
agency;
2. Have not within a three-year period preceding this proposal been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection
with obtaining,attempting to obtain,or perfon-ning a public(Federal,State or local)transaction
or contract under a public transaction; violation of Federal or State antitrust statutes or
commission of embezzlement, theft, forgery, bribery, falsification or destruction of record,
making false statements, or receiving stolen property;
3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental
entity (Federal, State or Local) with commission of any of the offenses enumerated in
paragraph(1)(b) of this certification; and
4. Have not within a three-year period preceding this application/proposal had one or more public
transactions(Federal, State, or local)terminated for cause or default.
B. Where the prospective primary tier participant is unable to certify to any of the statements in this
certification, such prospective participant shall attach an explanation to this proposal.
Instructions for Lower Tier Certification
A. By signing and submitting this proposal, the prospective lower tier participant is providing the
certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and
1200.
B. The certification in this clause is a material representation of fact upon which reliance was placed
when this transaction was entered into. If it is later determined that the prospective lower tier
participant knowingly rendered an erroneous certification, in addition to other remedies available
to the Federal government, the department or agency with which this transaction originated may
pursue available remedies, including suspension or debarment.
C. The prospective lower tier participant shall provide immediate written notice to the person to which
this proposal is submitted if at any time the prospective lower tier participant learns that its
certification was erroneous when submitted or has become erroneous by reason of changed
circumstances.
D. The terms covered transaction, debarment, suspension, ineligible, lower tier, participant, person,
primary tier,principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts
180 and 1200. You may contact the person to whom this proposal is submitted for assistance in
obtaining a copy of those regulations.
E. The prospective lower tier participant agrees by submitting this proposal that, should the proposed
covered transaction be entered into, it shall not knowingly enter into any lower tier covered
transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4,
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debarred,suspended,declared ineligible,or voluntarily excluded from participation in this covered
transaction,unless authorized by the department or agency with which this transaction originated.
F. The prospective lower tier participant further agrees by submitting this proposal that it will include
the clause titled"Instructions for Lower Tier Participant Certification"including the "Certification
Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion- Lower Tier Covered
Transaction,"without modification,in all lower tier covered transactions and in all solicitations for
lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts
180 and 1200.
G. A participant in a covered transaction may rely upon a certification of a prospective participant in
a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart
9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless
it knows that the certification is erroneous. A participant is responsible for ensuring that its
principals are not suspended,debarred or otherwise ineligible to participate in covered transactions.
To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier
participants,each participant may,but is not required to,check the System for Award Management
Exclusions Website(https://www.sam.gov).
H. Nothing contained in the foregoing shall be construed to require establishment of a system of
records in order to render in good faith the certification required by this clause.The knowledge and
information of a participant is not required to exceed that which is normally possessed by a prudent
person in the ordinary course of business dealings.
1. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a
covered transaction knowingly enters into a lower tier covered transaction with a person who is
proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or
voluntarily excluded from participation in this transaction, in addition to other remedies available
to the Federal government, the department or agency with which this transaction originated may
pursue available remedies,including suspension or debarment.
Certification Regarding Debarment, Suspension,Ineligibility and Voluntary Exclusion
A. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor
its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participating in covered transactions by any Federal department or
agency.
B. Where the prospective lower tier participant is unable to certify to any of the statements in this
certification, such prospective participant shall attach an explanation to this proposal.
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Restriction on State Lobbying
None of the funds under this program will be used for any activity specifically designed to urge or
influence a State or local legislator to favor or oppose the adoption of any specific legislative
proposal pending before any State or local legislative body. Such activities include both direct and
indirect(e.g., "grassroots") lobbying activities,with one exception. This does not preclude a State
official whose salary is supported with NHTSA funds from engaging in direct communications
with State or local legislative officials, in accordance with customary State practice, even if such
communications urge legislative officials to favor or oppose the adoption of a specific pending
legislative proposal.
Certification for Contracts,Grant,Loans, and Cooperative Agreements(Federal Lobbying)
The undersigned certifies,to the best of his or her knowledge and belief,that:
A. No Federal appropriated funds have been paid or will be paid,by or on behalf of the undersigned,
to any person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with the awarding of any Federal contract,the making of any Federal grant,
the making of any Federal loan,the entering into of any cooperative agreement,and the extension,
continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or
cooperative agreement.
B. If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned will
complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance
with its instructions.
C. The undersigned shall require that the language of this certification be included in the award
documents for all sub-awards at all tiers (including subcontracts, subgrants, and contracts under
grants, loans, and cooperative agreements) and that all sub-recipients will certify and disclose
accordingly.
D. This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making
or entering into this transaction imposed by section 1352,title 3 1,U.S. Code.Any person who fails
to file the required certification shall be subject to a civil penalty of not less than$10,000 and not
more than$100,000 for each such failure.
Signature of Project Director: Signature of Authorized Official of
Governmental Unit.
Michael Pooley, Chief Bryant Powell, City Manager
Apache Junction Police Department City of Apache Junction
Date Telephone Date Telephone
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REIMBURSEMENT INSTRUCTIONS
1. Agency Official preparing the Report of Costs Incurred:
Name:
Title:
Telephone Number: Fax Number:
E-mail Address:
2. Agency's Fiscal Contact:
Name:
Title:
Telephone Number: Fax Number:
E-mail Address:
Federal Identification Number:
3. REIMB URSEMENT INFORMA TION.-
Warrant/Check to be made payable to:
Warrant/Check to be mailed to:
(Agency)
(Address)
(City, State,Zip Code)
4. Unique Entity Identifier:
(Unique Entity Identifier#)
(Registered Address &Zip Code)
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AUTHORITY& FUNDS
1. This Project is authorized by 23 U.S.C. §402 and regulations promulgated there under, more particularly
Volume 102, and if State funds are involved, this project is authorized by ARS §28-602.
The funds authorized for this Project have been appropriated and budgeted by the U.S. Department of
Transportation. The expenses are reimbursable under Arizona's Highway Safety Plan Program Area 402-
AL, as approved for by the National Highway Traffic Safety Administration.
2. A. EFFECTIVE DATE: B. FEDERAL FUNDS:
Authorization to Proceed Date
3. AGREEMENT AND AUTHORIZATION TO PROCEED
by State Official responsible to Governor for the
administration of the State Highway Safety Agency
J.M. "Jesse"Torrez,Director Approval Date
Governor's Office of Highway Safety
Governor's Highway Safety Representative
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GOVERNOR'S OFFICE OF STATE OF ARIZONA
HIGHWAY SAFETY
HIGHWAY SAFETY GRANT AGREEMENT
This page, the Project Director's Manual and attached hereto and incorporated herein by reference, constitute the entire
Grant between the parties hereto unless the Governor's Highway Safety Representative authorizes deviation in writing.
FAIN: 69A37525300004020AZO Assistance Listings: 20.600
1. APPLICANT AGENCY GOHS GRANT NUMBER:
Apache Junction Police Department 2025-OP-002
ADDRESS PROGRAM AREA:
1001 North Idaho Road Apache Junction,Arizona 85119 402-OP
2. GOVERNMENTAL UNIT AGENCY CONTACT:
City of Apache Junction Seth Painter
ADDRESS 3. PROJECT TITLE:
300 East Superstition Blvd.Apache Junction,Arizona 85119 Occupant Protection Enforcement
4. GUIDELINES:
402—Occupant Protection(OP)
5. BRIEFLY STATE PURPOSE OF PROJECT:
Federal 402 funds will support Personnel Services(Overtime), and Employee Related Expenses to enhance
Occupant Protection Enforcement throughout the City of Apache Junction.
6. BUDGET Project Period
COSTCATEGORY FFY 2025
1. Personnel Services $3,571.00
11. Employee Related Expenses (40%) $1,429.00
111. Professional and Outside Services $0.00
IV. Travel In-State $0.00
V. Travel Out-of-State $0.00
VI. Materials and Supplies $0.00
VII. Capital Outlay $0.00
TOTAL ESTIMATED COSTS 1 $5,000.00
PROJECT PERIOD FROM: Effective Date TO: 09-30-2025
(Date of GOHS Director Signature)
CURRENT GRANT PERIOD FROM: 10-01-2024 TO: 09-30-2025
TOTAL FEDERAL FUNDS OBLIGATED THIS FFY: $5,000.00
A political subdivision or State agency that is mandated to provide a certified resolution or ordinance
authorizing entry into this Grant Agreement must do so prior to incurring any expenditures.Failure to do so
may result in termination of the awarded Grant Agreement.
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PROBLEM IDENTIFICATION AND RESOLUTION:
-- .
�-- ___�-_--.
Number of sworn officers: 85
Total Population in or county: 39,981
Total Road Mileage: Highway: 7Local: 186Tntu|: 193
2022 2021 2020
Total Serious Injury Crashes 135 156 156
Total Unrestrained Occupant Crashes 276 196 N/A
Total Unrestrained Serious Injuries 219 203 N/A
Total Unrestrained Occupant Fatalities NIA
Agency Pr*blemm/Attummptotw Solve Problem:
Within the past several years,the Ironwood Corridor has required nuuchznuupovvcrtouddruoovehicleooOioiono
and complaints. lu2Ul7,the city had 78,06U vehicles going through the intersection of Baseline and Ironwood
Drive and in 2021 there were 90,074. In 2022 there were 101,745 vehicles passing through hnun/ood and
Baseline; that is uo increase o{23`6N5 vehicles in this one intersection over five years. The City is ounoot|v
developing an additional 6,700 to 8,000 uoccn of land south of Baseline. With this growth, there will be
additional streets and traffic which will further increase traffic problems.
Agency Funding:
Federol4U2 funds will support Personnel Services (Overtime), and Employee Related Expenses io enhance
Occupant Protection Enforcement throughout the City of Apache Junction.
How Agency Will Solve Problem with Funding:
The Apache Junction Police Department is seeking Ouunoia| assistance under the Occupant Protection (O9)
Program in an effort to reduce traffic fdu|hic* and injuries by increasing the oaugc of seat belts and child
aco1m/honatcra. The/\oucbu Junction Police Department will use the funding for traffic safety education at the
events and for seat belt/child safety seat enforcement details.
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PROGRAM MEASURES:
Agency Goals:
To decrease unrestrained occupant fatalities 100% from I in calendar year 2023 to 0 by December 31, 2025.
To decrease unrestrained occupant serious injuries 15% from 237 in calendar year 2023 to 201 by December
31, 2025.
Grant Agreement Objectives:
To increase seatbelt citations 10% from 200 during calendar year 2023 to 220 during IFFY 2025.
To increase child safety seat citations 25 %from 8 during calendar year 2023 to 10 during IFFY 2025.
Conduct/participate in I occupant restraint outreach/educational events each quarter during IFFY 2025.
Additional Grant Agreement Objectives:
1. Utilize message boards once a month to promote seatbelt safety awareness.
2. Conduct a car seat inspection/awareness event at the police department two times by the end of IFFY
2025.
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GOALS/OBJECTIVES:
Federal 402 funds will support Personnel Services (Overtime), and Employee Related Expenses to enhance
Occupant Protection Enforcement throughout the City of Apache Junction.
Expenditures of funding pertaining to the OP/Occupant Protection Program including Personnel Services and
ERE, Materials and Supplies, Capital Equipment, and/or Travel In and Out-of-State shall comply with the
Occupant Protection Program goals provided by the Arizona Governor's Office of Highway Safety. The
Occupant Protection Program goal is to improve the use of seatbelts and child safety seats to reduce the number
of fatalities and injuries due to vehicular crashes throughout the State of Arizona.
MEDIA RELEASE:
To prepare complete press release information for media (television, radio, print, and on-line) during each
campaign period including a main press release,schedule of events,departmental plans,and relevant data. The
material will emphasize the campaign's purpose,aggressive enforcement,and the high cost of Occupant
Protection in terms of money, criminal, and human consequences.
The Apache Junction Police Department will maintain responsibility for reporting sustained enforcement
activity in a timely manner. Additionally, it is the responsibility of the Apache Junction Police Department to
report all holiday task force enforcement statistics to GOHS on-line at the GOHS website no later than 10:00
a.m.the morning following each day of the event.
The holidays and special events include but not limited to: Super Bowl Sunday, Valentine's Day, President's
Day, St. Patrick's Day, Spring Break, Easter, Cinco de Mayo, Prom Night, Memorial Day, Graduation Day,
Independence Day,Labor Day, Columbus Day,Halloween, and the Thanksgiving through New Year's details.
PLEASE NOTE: Failure to submit Statistics, Quarterly Reports, and/or Report of Costs Incurred
(RCIs)timely and correctly may delay reimbursement for expenditures to your Agency.
METHOD OF PROCEDURE:
The Apache Junction Police Department will make expenditures, as follows, to meet the outlined Program
Goals/Objectives:
Personnel Services-To support Overtime for Occupant Protection Enforcement Activities
Employee Related Expenses-To support Employee Related Expenses for Agency Overtime
PRESS RELEASE:
Agencies are required to develop and distribute a press release announcing this grant award upon receip of
the executed Grant agreement. A copy of this press release shall be sent to the GOHS Director for approval
prior to being sent to the media. This press release shall include the objective and specify that the funding is
from the Governor's Office of Highway Safety.
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BAC TESTING AND REPORTING REQUIREMENTS:
Alcohol impainuent is a major contributing factor in fatality and serious injury motor vehicle collisions.
Accurate data on alcohol involvement is essential to understanding the full extent of the role of alcohol and to
assess progress toward reducing impaired driving.
Each law enforcement a2ency that receives an enforcement-related 2rant is required to ensure that
accurate data on all drivers involved is reported. Failure to comply may result in withholding funds and
cancellation of the enforcement Grant agreement until this requirement is met.
PURSUIT POLICY:
All law enforcement agencies receiving Federal funds are encouraged to follow the guidelines established for
vehicular pursuits issued by the International Association of Chiefs of Police(IACP)that are currently in effect.
METHOD OF PROCUREMENT:
The application of 2 CFR Part 200 "Procurement Standards" requires that:
Grantees and sub-grantees will use their own procurement procedures which reflect applicable State and local
laws and regulations,provided the procurement procedures conform to applicable Federal laws and standards.
The most stringent purchasing requirement at each level must be met. If the Agency does not have a
procurement process,the Agency may use the State procurement process.
A clear audit trail must be established to determine costs charged against this Grant agreement. Substantiation
of costs shall, where possible, be made utilizing the Apache Junction Police Department documentation
consisting of, but not limited to, copies of time sheets, purchase orders, copies of invoices, and proof of
payment.
The Agency shall retain copies of all documentation in the project file.
State Contract:
Procurement may be made using an open State contract award.Documents submitted to substantiate purchases
using an open State contract must bear the contract number.
PROJECT EVALUATION:
This project shall be administratively evaluated to ensure the objectives have been met.
Quarterly Repor
The purpose of the Quarterly Report is to provide information on grant activities conducted at the conclusion
of each active quarter. The information provided is used to review progress of the funded project and the
successfulness in meeting outlined goals and objectives. The information, photos, highlights, obstacles, and
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DeDartment SAFETY GRANT 2025-OP-002
mandatory statistical data provided in this report are analyzed by the assigned Project Coordinator. It is critical
the report contains the following information:
> Original signatures on all Quarterly Reports and RCIs
All Quarterly Reports and RCIs shall include the signature of the Project
Director unless prior authorization for another is on rile with GOHS.
Report Schedule
Reporting Period Due Date
I`Quarterly Report and RCI (October I to December 31, 2024) January 30, 2025
2" Quarterly Report and RCI(January I to March 31, 2025) April 20, 2025
3r, Quarterly Report and RCI(April I to June 30, 2025) July 20,2025
4t'Quarterly Report and RCI (July I to September 30, 2025) October 15,2025
Final Statement of Accomplishments October 15,2025
The Quarterly Report shall be completed on the form available on-line and can be submitted by email to
the Governor's Office of Highway Safety.
NOTE: IT IS REQUIRED THAT ALL LAW ENFORCEMENT AGENCIES MUST ENTER
STATISTICAL AND ENFORCEMENT ACTIVITY INTO THE ON-LINE GOHS DUI REPORTING
SYSTEM,IN ADDITION TO SUBMITTING THE QUARTERLY ENFORCEMENT REPORT.
Final Statement of Accomplishments
The Project Director shall submit a Final Statement of Accomplishments Report to the GOHS no later than
fifteen(15)days after the conclusion of each Federal Fiscal Year(September 30th).All agencies receiving
funding are required to submit a Final Statement of Accomplishments Report.
Note: Failure to comply with the outlined GOHS reporting requirements may result in withholding of Federal
funds or tennination of the Grant agreement.
PROFESSIONAL AND TECHNICAL PERSONNEL:
Michael Pooley,Chief of Police,Apache Junction Police Department, shall serve as Project Director.
Seth Painter,Lieutenant,Apache Junction Police Department, shall serve as Project Administrator.
Rikki Robles, Governor's Office of Highway Safety,shall serve as Project Coordinator.
REPORT OF COSTS INCURRED (R 1):
The Agency shall submit a Report of Costs Incurred (RCI), with supporting documentation attached, to the
Governor's Office of Highway Safety on a quarterly basis, for each active quarter, in conjunction with the
required report. Agencies may submit additional RCI forms for expenditures when funds have been expended
for which reimbursement is being requested.
Accepted supporting documentation to submit with a Report of Cost Incurred(RCI)includes,but is not limited
to; scanned copies of timesheets,payroll records,paid invoices/purchase orders, and other account records.
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RCIs shall be typed and submitted with appropriate supporting documentation to the Governor's Office of
Highway Safety. Electronically submitted RCls will be accepted. Final RCIs will not be accepted fifteen
(15) days after the conclusion of each Federal Fiscal Year (September 30th). Expenditures submitted after
the expiration date may not be reimbursed and the Agency will accept fiscal responsibility.
PROGRAM MONITORING:
Highway safety grant program monitoring is used by GOHS project coordinators to track the progress of project
objectives,performance measures, and compliance with applicable procedures, laws, and regulations.
The process is used throughout the duration of the grant agreement and serves as a continuous management
tool. Program monitoring also presents an opportunity to develop partnerships, share information, and provide
assistance to granted agencies. Additionally,program monitoring outlines a set of procedures for grant review
and documentation.
Program monitoring serves as a management tool for:
Detecting and preventing problems
Helping to identify needed changes
Identifying training or assistance needed
Obtaining data necessary for planning and evaluation
Identifying exemplary projects
Types of Monitorini!
Monitoring is formal and informal, financial and operational. The most common types of monitoring are:
Ongoing contact with the grantee through phone calls,e-mails, correspondence, and meetings
On-Site/In-House monitoring reviews of project operations, management, and financial records
and systems
Review of project Quarterly Reports
Review and approval of Report of Costs Incurred(RCIs)
Desk review of other documents in the project grant files for timely submission and completeness
Monitorin Schedule
Total Awarded Amount: Type of Monitoring:
Under$100,000 Desk Review/Phone Conference
$100,000 and over May have an In-House GOHS Review
$300,000+ May have an On-Site/In-House Review
Capital Outlay Greater than$100,000(combined) May have an On-Site/In-House Review
Desk Review Internal review of all written docurnentation related to the grant agreement including, but
and Phone not limited to the Grant Agreement, Quarterly Reports, enforcement data, financial data, e-
Conference mails, letters, notes, press releases, photographs, inventories, and other written
correspondence. A phone conference call conducted during the course of the project which
includes the date and time of the call,the person(s)contacted,and the results. It serves as an
informational review to determine progress of programmatic/financial activities. Both the
designated project administrator and fiscal contact should be present,if possible, during the
phone conference.If identified financial or operational problems are present,GOHS reserves
the right to bring the grantee in for an in-house meeting at GOHS. Monitoring form written
by Project Coordinator,any findings,areas of improvement, concern,or recognition will be
provided to the grantee.
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In-House Documents perfonnance review results including project activities, reimbursement claims
Review review, equipment purchases, approvals, and other information. Reviews applicable
information related to the project(s) including, but not limited to the Grant agreement,
Quarterly Reports, enforcement data, financial data, e-mails, letters, notes, press releases,
photographs, inventories, and other written correspondence. Completed at GOHS in a
meeting with appropriate operational and financial personnel. Monitoring form written by
Project Coordinator, any findings, areas of improvement, concern, or recognition will be
provided to the grantee.
On-Site Documents performance review results including project activities, reimbursement claims
Monitoring review,equipment purchases,and other information.Reviews applicable information related
to the project(s) including, but not limited to the Grant agreement, Quarterly Reports,
enforcement data, financial data, e-inails, letters, notes, press releases, photographs,
inventories, and other written correspondence. Conducted on-site at the grantee's Agency
with monitoring form completed on-site by Project Coordinator. Any findings, areas of
improvement, concern,or recognition,will be provided to the grantee.
On-site/In-house monitoring for grantees of designated projects with large Capital Outlay purchases,personnel
services, and complex projects must be completed within the second or third quarter of the fiscal year.Granted
projects displaying any problems may need on-site monitoring more than once during the fiscal year.
On-site/In-house monitoring includes a review and discussion of all issues related to ensure the effective
administration of the granted project. The following are the most important items to review:
Progress toward meeting goals/objectives and performance measures
Adherence to the grant agreement specifications, timely submission of complete and correct
reports, including required documentation
Quarterly Reports
Status of expenditures related to the outlined budget
Accounting records and RCI's
Supporting documentation(training docurnentation, inventory sheets,photographs,press releases,
etc.)
In addition, the designated Agency will ensure that any equipment purchased will be available for inspection
and is being used for the purpose for which it was bought under the outlined grant agreement.
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Documentation
The Governor's Office of Highway Safety will retain all findings documented on the GOES Monitoring Forrn
in the Agency's respective Federal file. Findings will be discussed with the designated grant agreement
representative (Project Administrator, fiscal specialist) by phone and/or e-mail. All noted deficiencies will be
provided to the grantee with guidance for improvement and solutions to problems. Grantees that exhibit
significantly poor performance may be placed on a performance plan as outlined by the GOHS Director.
Grantee monitoring information will additionally provide documentation for potential funding in subsequent
fiscal year grant proposal review.
PROJECT PERIOD:
The project period shall commence on the date the GOES Director signs the Highway Safety Grant Agreement
and terminate on September 30th of that or subsequent year as indicated on the Highway Safety Grant
Agreement.
DURATION:
Grants shall be effective on the date the Governor's Office of Highway Safety Director signs the Grant
Agreement and expire at the end of the project period.
If the Agency is unable to expend the funds in the time specified, the Agency will submit notification on the
Agency's letterhead and hand deliver or submit via regular mail to the Director of the Governor's Office of
Highway Safety a minimum of sixty days (60)prior to the end of the project period.
The Agency shall address all requests to modify the Grant Agreement to the Director of the Governor's Office
of Highway Safety on Agency's official letterhead and either hand deliver or submit the request via regular
mail. All requests for modification must bear the signature of the Project Director.
Failure to comply may result in cancellation of the Grant Agreement. Any unexpended funds remaining at the
termination of the Grant Agreement shall be released back to the Governor's Office of Highway Safety.
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ESTIMATED COSTS:
1. Personnel Services(overtime) $3,571.00
11. Employee Related Expenses (ERE)(40%) $1,429.00
Ill. Professional and Outside Services $0.00
W. Travel In-State $0.00
V. Travel Out-of-State $0.00
V1. Materials and Supplies $0.00
Vil. Capital Outlay $0.00
TOTAL ESTIMATED COSTS *$5,000.00
*Includes all applicable training, tax, freight, and advertising costs. The GOHS reserves the right to limit
reimbursement of Employee Related Expenses from zero (0) to a maximum rate of forty (40)percent. This is
the maximum ERE amount to be reimbursed. It is agreed and understood that the Apache Junction Police
Department shall absorb any and all expenditures in excess of$5,000.00.
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QUARTERLY ENFORCEMENT REPORT
(Submitted to GOHS)
Reporting Period
GRANT AGENCY
DESCRIPTION AGREEMENT ACTIVITY
ACTIVITY
Total Contacts(Traffic Stops)
Total Sober Designated Drivers Contacted
Total Know Your Limit Contacts
TOTAL DUI ARRESTS
Total DUI Aggravated
Total DUI Misdemeanor
Total DUI Extreme(.15 or Above)
Under 21 DUI Citations
Average BAC
Distracted Driving Citations
Total DUI Drug Arrests
30-Day Vehicle Impounds
Seat Belt Citations
Child Restraint Citations
Criminal Speed Citations
Reckless Driving Citations
Civil Speed Citations
Other Citations
Other Arrests
Participating Officer/Deputies(Cumulative)
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CERTIFICATIONS AND AGREEMENTS
This GRANT AGREEMENT, is made and entered into by and between the STATE OF ARIZONA, by and
through the Governor's Office of Highway Safety(GOHS)hereinafter referred to as "STATE", and the agency
named in this Grant Agreement,hereinafter referred to as "AGENCY".
WHEREAS, the National Highway Safety Act of 1966, as amended (23 USC §§401-404), provides Federal
funds to STATE for approved highway safety projects; and
WHEREAS, STATE may make said funds available to various state, county, tribal, or municipal agencies,
governments, or political subdivisions upon application and approval by STATE and the United States
Department of Transportation(USDOT); and
WHEREAS, AGENCY must comply with the requirements listed herein to be eligible for Federal funds for
approved highway safety projects; and
WHEREAS,AGENCY has submitted an application for Federal funds for highway safety projects;
NOW, THEREFORE, IN CONSIDERATION OF MUTUAL PROMISES AND OTHER GOODS AND
VALUABLE CONSIDERATION, it is mutually agreed that AGENCY will strictly comply with the following
terms and conditions and the following Federal and State Statutes, Rules, and Regulations:
1. Project Monitoring,Reports, and Inspections
A. AGENCY agrees to fully cooperate with representatives of STATE monitoring the project, either
on-site or by telephone, during the life of the Grant Agreement.
B. AGENCY will submit Quarterly Reports (one for each three-month period of the project year) to
STATE in the form and manner prescribed by STATE.Notice of the specific requirements for each
report will be given in this Grant Agreement or at any time thereafter by giving thirty (30) days
written notice to AGENCY by ordinary mail at the address listed on the Grant Agreement. Failure
to comply with Quarterly Report requirements may result in withholding of Federal funds or
termination of this Grant Agreement.
C. AGENCY will submit a Final Report/Statement of Accomplishment at completion of the Grant
Agreement to include all financial, performance, and other reports required as a condition of the
grant to STATE within thirty(30) days of the completion of the Grant Agreement.
D. Representatives authorized by STATE and the National Highway Traffic Safety Administration
(NHTSA) will have the right to visit the site and inspect the work under this Grant Agreement
whenever such representatives may determine such inspection is necessary.
11. Reimbursement of Eligible Expenses
A. AGENCY's Project Director, or Finance Personnel, will submit a Report of Costs Incurred Form
(RCI) to STATE each time there have been funds expended for which reimbursement is being
requested. Failure to meet this requirement may be cause to ten-ninate the project under Section
XX herein, "Termination and Abandonment".
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B. AGENCY will reimburse STATE for any ineligible or unauthorized expenses for which Federal
funds have been claimed and reimbursement received, as may have been determined by a State or
Federal audit.
C. STATE will have the right to withhold any installments equal to the reimbursement received by
AGENCY for prior installments which have been subsequently determined to be ineligible or
unauthorized.
Ill. Property Agreement
A. AGENCY will immediately notify STATE if any equipment purchased under this Grant
Agreement ceases to be used in the manner as set forth by this Grant Agreement. In such event,
AGENCY further agrees to either give credit to the project cost or to another active highway safety
project for the residual value of such equipment in an amount to be determined by STATE or to
transfer or otherwise dispose of such equipment as directed by STATE.
B. No equipment will be conveyed, sold, salvaged, transferred, etc., without the express written
approval of STATE, or unless otherwise provided elsewhere in this Grant Agreement.
C. AGENCY will maintain or cause to be maintained for its useful life, any equipment purchased
under this Grant Agreement.
D. AGENCY will incorporate any equipment purchased under this Grant Agreement into its inventory
records.
E. AGENCY will insure any equipment purchased under this Grant Agreement for the duration of its
useful life. Self-insurance meets the requirements of this section.
IV. Travel
In-State and Out-of-State Travel
In state and out-of-state travel claims will be reimbursed at rates provided by AGENCY's regulations,
provided that such regulations are as restrictive as those of STATE. Where they are less restrictive,
ARS §38-624 will apply.
The State must approve all out-of-state travel in writing and in advance.
V. Standard of Performance
AGENCY hereby agrees to perform all work and services herein required or set forth, and to furnish
all labor, materials, and equipment, except that labor, material, and equipment as STATE agrees to
furnish pursuant to this Grant Agreement.
V1. Hold Harmless Agreement
Neither party to this agreement agrees to indemnify the other party or hold harmless the other party
from liability hereunder. However, if the common law or a statute provides for either a right to
indemnify and/or a right to contribution to any party to this agreement then the right to pursue one or
both of these remedies is preserved.
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V11. Non-Assignment and Sub-Contracts
This Grant Agreement is not assignable nor may any portion of the work to be performed be
subcontracted unless specifically agreed to in writing by STATE.No equipment purchased hereunder
may be assigned or operated by other than AGENCY unless agreed to in writing by STATE.
V111. Work Products and Title to Commodities and Equipment
A. The work product and results of the project are the property of STATE,unless otherwise specified
elsewhere in this Grant Agreement.All property,instruments,non-consumable materials,supplies,
and the like, which are furnished or paid for by STATE under the terms of this Grant Agreement,
unless otherwise provided for elsewhere in this Grant Agreement, are and remain the property of
STATE and will be returned at the completion of this project upon request of STATE. The work
product and results of the project will be furnished to STATE upon request, if no provision is
otherwise made by this Grant Agreement.
B. The provisions of subparagraph A apply whether or not the project granted for herein is completed.
IX. Copyrights and Patents
Any copyrightable materials,patentable discovery, or invention produced in the course of this project
may be claimed by STATE and a copyright or patent obtained by it at its expense.In the event STATE
does not wish to obtain such copyright or patent,AGENCY may do so,but in any event,provision will
be made by AGENCY for royalty-free, nonexclusive, nontransferable, and irrevocable licenses to be
given the United States Government and STATE and its political subdivisions to use such copyrightable
material,patented discoveries, or inventions in any manner they see fit. The STATE reserves the right
to impose such other terms and conditions upon the use of such copyrights or patents as may be deemed
in the best interest of STATE in the event AGENCY is allowed to obtain a copyright or patent.
X. Uniform Administrative Requirements
(2 CFR Part 1201): Unitbrin Administrative Requirements, Cost Prinicples, and Audit Requirements
for Federal Awards:
The application of 2 CFR Part 200 "Procurement Standards" Requires that:
AGENCY and sub-grantees will use their own procurement procedures,which reflect applicable State
and local laws and regulations,provided that the procurements conform to applicable Federal law.The
most stringent purchasing requirement at each level must be met.
The Arizona Procurement Code (ARS §41-2501, et. seq.) and promulgated rules (A.A.C. Title 2,
Chapter 7) are a part of this Grant Agreement as if fully set forth herein and AGENCY agrees to fully
comply with these requirements for any procurement using grant monies from this Grant Agreement.
X1. Non-Discrimination
During the performance of this contract/grant agreement,the contractor/grant recipient agrees—
A. To comply with all Federal nondiscrimination laws and regulations,as may be amended from time
to time;
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B. Not to participate directly or indirectly in the discrimination prohibited by any Federal non-
discrimination law or regulation, as set forth in Appendix B of 49 CFR part 21 and herein;
C. To permit access to its books, records, accounts, other sources of information, and its facilities as
required by the State highway safety office,US DOT or NHTSA;
D. That,in event a contractor/grant recipient fails to comply with any nondiscrimination provisions in
this contract/grant agreement, the State highway safety agency will have the right to impose such
contract/grant agreement sanctions as it or NHTSA determine are appropriate, including, but not
limited to, withholding payments to the contractor/grant recipient under the contract/grant
agreement until the contractor/grant recipient complies; and/or cancelling, terminating, or
suspending a contract or grant agreement, in whole or in part; and
E. To insert this clause, including paragraphs A through E, in every subcontract and subagreement
and in every solicitation for a subcontract or sub-agreement that receives Federal funds under this
program.
X11. Executive Order 2023-01
It is mutually agreed that AGENCY will comply with the terms and conditions of Executive Order
2023-0 1,Non-Discrimination in Employment by Government Contractors and Subcontractors.
X111. Application of Hatch Act
The AGENCY will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the
political activities of employees whose principal employment activities are funded in whole or in part
with Federal funds.
XIV. Minority Business Enterprises(MBE)Policy and Obligation
A. Policy: It is the policy of the USDOT that minority business enterprises as defined in 49 CFR Part
23, will have the maximum opportunity to participate in the performance of contracts financed in
whole or in part with Federal funds under this Grant Agreement. Consequently, the minority
business enterprises requirements of 49 CFR Part 23 apply to this Grant Agreement.
B. Obligation: The recipient or its contractor agrees to ensure that minority business enterprises, as
defined in 49 CFR Part 23, have the subcontracts financed in whole or in part with Federal funds
provided under this Grant Agreement. In this regard, all recipients or contractors will take all
necessary and reasonable steps in accordance with 49 CFR,Part 23 to ensure that minority business
enterprises have the maximum opportunity to compete for and perform contracts. Recipients and
their contractors will not discriminate on the basis of race, color, creed, sex, or national origin in
the award and performance of USDOT-assigned Grant Agreements.
XV. Arbitration Clause,ARS§12-1518
Pursuant to ARS §12-1518, the parties agree to use arbitration, after exhausting applicable
administrative reviews, to resolve disputes arising out of this agreement where the provisions of
mandatory arbitration apply.
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XVI. Inspection and Audit,ARS §35-214
Pursuant to ARS §35-214, all books, accounts, reports, files, and other records relating to this
Agreement will be subject at all reasonable times to inspection and audit by STATE for five (5)years
after completion of this Agreement.The records will be produced at the Governor's Office of Highway
Safety.
XVIL Appropriation of Funds by U.S.Congress
It is agreed that in no event will this Grant Agreement be binding on any party hereto unless and until
such time as funds are appropriated and authorized by the U.S. Congress and specifically allocated to
the project submitted herein and then only for the fiscal year for which such allocation is made. In the
event no funds are appropriated by the U.S.Congress or no funds are allocated for the project proposed
herein for subsequent fiscal years,this Grant Agreement will be null and void,except as to that portion
for which funds have then been appropriated or allocated to this project, and no right of action or
damages will accrue to the benefit of the parties hereto as to that portion of the Contract or Grant
Agreement that may so become null and void.
XVIII. Continuation of Highway Safety Program
It is the intention of AGENCY to continue the Highway Safety Program identified in this Grant
Agreement once Federal funding is completed. This intended continuation will be based upon cost
effectiveness and an evaluation by AGENCY of the program's impact on highway safety.
XIX. E-Verify
Both parties acknowledge that immigration laws require them to register and participate with the E-
Verify Program (employment verification program administered by the United States Department of
Homeland Security and the Social Security Administration or any successor program) as they both
employ one or more employees in this State. Both parties warrant that they have registered with and
participate with E-Verify. If either party later determines that the other non-compliant party has not
complied with E-Verify, it will notify the non-compliant party by certified mail of the determination
and of the right to appeal the determination.
XX. Termination and Abandonment
A. The STATE and AGENCY hereby agree to the full performance of the covenants contained herein,
except that STATE reserves the right, at its discretion,to terminate or abandon any portion of the
project for which services have not been already performed by AGENCY.
B. In the event STATE abandons the services or any part of the services as herein provided, STATE
will notify AGENCY in writing and within twenty-four (24) hours after receiving such notice,
AGENCY will discontinue advancing the work under this Grant Agreement and proceed to close
said operations under the Grant Agreement.
C. The appraisal value of work performed by AGENCY to the date of such termination or
abandonment shall be made by STATE on a basis equitable to STATE and AGENCY and a final
reimbursement made to AGENCY on the basis of costs incurred. Upon termination or
abandonment,AGENCY will deliver to STATE all documents, completely or partially completed,
together with all unused materials supplied by STATE.
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D. AGENCY may terminate or abandon this Grant Agreement upon thirty(30)days written notice to
STATE, provided there is subsequent concurrence by STATE. Termination or abandonment by
AGENCY will provide that costs can be incurred against the project up to and including sixty(60)
days after notice is given to STATE.
E. Any equipment or commodities which have been purchased as a part of this Grant Agreement and
which have not been consumed or reached the end of its useful life will be returned to STATE upon
its written request.
Y_X 1. Cancellation Statute
All parties are hereby put on notice that this Contract/Grant Agreement is subject to cancellation
pursuant to ARS §38-511, the provisions of which are stated below.
In accordance with ARS §38-511,this Contract/Grant Agreement may be cancelled without penalty or
further obligation if any person significantly involved in initiating, negotiating, securing, drafting, or
creating the Contract/Grant Agreement on behalf of the STATE, its political subdivisions or any
department or agency of either, is at any time while the Contract/Grant Agreement or any extension of
the Contract/Grant Agreement is in effect, an employee of any other party to the Contract/Grant
Agreement in any capacity or a consultant to any other party of the Contract/Grant Agreement with
respect to the subject matter or the Contract/Grant Agreement.
The cancellation shall be effective when written notice from the Governor or Chief Executive Officer
or governing body of the political subdivision is received by all other parties to the Contract/Grant
Agreement unless the notice specifies a later time.
AGREEMENT OF UNDERSTANDING AND CERTIFICATION OF COMPLIANCE
Acceptance of Condition
It is understood and agreed by the undersigned that a grant received as a result of this Grant Agreement
is subject to the Highway Safety Act of 1966, as amended (23 U.S.C.A. §§401-404), ARS §28-602,
and all administrative regulations governing grants established by the USDOT and STATE. It is
expressly agreed that this Highway Safety Project constitutes an official part of the STATE's Highway
Safety Program and that AGENCY will meet the requirements as set forth in the accompanying Project
Director's Manual, which are incorporated herein and made a part of this Grant Agreement. All State
and Federal Statutes, Rules, Regulations, and Circulars referenced in this Grant Agreement are a part
of this document as if fully set forth herein. It is also agreed that no work will be performed nor any
obligation incurred until AGENCY is notified in writing that this project has been approved by the
Governor's Highway Safety Representative.
Certificate of Compliance
This is to certify that AGENCY will comply with all of the State and Federal Statutes, Rules and
Regulations identified in this Grant Agreement.
Certification of Non-Duplication of Grant Funds Expenditure
This is to certify that AGENCY has no ongoing nor completed projects under Grant Agreement with
other Federal fund sources which duplicate or overlap any work contemplated or described in this Grant
Agreement. It is further certified that any pending or proposed request for other Federal grant funds
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which would duplicate or overlap work described in the Grant Agreement will be revised to exclude
any such duplication of grant fund expenditures. It is understood that any such duplication of Federal
funds expenditures subsequently determined by audit will be subject to recovery by STATE.
Single Audit Act
If your political subdivision has had an independent audit meeting the requirements of the Single Audit
Act of 1984, (31 U.S.C.A. §7501 et. seq.),please forward a copy to GOHS,Attention: Finance Dept.,
within thirty (30) days of the effective date of this Grant Agreement. If such audit has not been
performed,please advise when it is being scheduled.
Buy America Act
The State and each subrecipient will comply with the Buy America requirement(23 U.S.C. 313)when
purchasing items using Federal funds. Buy America requires a State, or subrecipient,to purchase with
Federal funds only steel, iron, and manufactured products produced in the United States, unless the
Secretary of Transportation determines that such domestically produced items would be inconsistent
with the public interest, that such materials are not reasonably available and of a satisfactory quality,
or that inclusion of domestic materials will increase the cost of the overall project contract by more
than twenty-five (25) percent. In order to use Federal funds to purchase foreign produced items, the
State must submit a waiver request that provides an adequate basis and justification to and approved
by the Secretary of Transportation.
Certification on Conflict of Interest
General Requirements
No employee, officer or agent of a State or its subrecipient who is authorized in an official capacity to
negotiate, make, accept or approve, or to take part in negotiating, making, accepting or approving any
subaward, including contracts or subcontracts, in connection with this grant shall have, directly or
indirectly,any financial or personal interest in any such subaward. Such a financial or personal interest
would arise when the employee, officer, or agent, any member of his or her immediate family, his or
her partner,or an organization which employs or is about to employ any of the parties indicated herein,
has a financial or personal interest in or a tangible personal benefit from an entity considered for a
subaward. Based on this policy:
1. The recipient shall maintain a written code or standards of conduct that provide for disciplinary
actions to be applied for violations of such standards by officers,employees, or agents.
a. The code or standards shall provide that the recipient's officers, employees, or agents may
neither solicit nor accept gratuities, favors, or anything of monetary value from present or
potential subawardees, including contractors or parties to subcontracts.
b. The code or standards shall establish penalties, sanctions or other disciplinary actions for
violations, as permitted by State or local law or regulations.
2. The recipient shall maintain responsibility to enforce the requirements of the written code
or standards of conduct.
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Disclosure Requirements
No State or its subrecipient, including its officers, employees or agents, shall perform or
continue to perform under a grant or cooperative agreement, whose objectivity may be
impaired because of any related past, present, or currently planned interest, financial or
otherwise, in organizations regulated by NHTSA or in organizations whose interests may be
substantially affected by NHTSA activities. Based on this policy:
1. The recipient shall disclose any conflict of interest identified as soon as reasonably
possible,making an immediate and full disclosure in writing to NHTSA.The disclosure shall
include a description of the action which the recipient has taken or proposes to take to avoid
or mitigate such conflict.
2. NHTSA will review the disclosure and may require additional relevant information from
the recipient. If a conflict of interest is found to exist,NHTSA may
(a) terminate the award, or
(b) determine that it is otherwise in the best interest of NHTSA to continue the award and
include appropriate provisions to mitigate or avoid such conflict.
3. Conflicts of interest that require disclosure include all past, present or currently planned
organizational, financial, contractual or other interest(s) with an organization regulated by
NHTSA or with an organization whose interests may be substantially affected by NHTSA
activities, and which are related to this award. The interest(s)that require disclosure include
those of any recipient, affiliate, proposed consultant, proposed subcontractor and key
personnel of any of the above. Past interest shall be limited to within one year of the date of
award. Key personnel shall include any person owning more than a 20 percent interest in a
recipient, and the officers,employees or agents of a recipient who are responsible for making
a decision or taking an action under an award where the decision or action can have an
economic or other impact on the interests of a regulated or affected organization
Prohibition on Using Grant Funds to Check for Helmet Usage
The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check
helmet usage or to create checkpoints that specifically target motorcyclists.
Certification Regarding Debarment and Suspension
A. By signing and submitting this proposal, the prospective primary participant is providing the
certi ication set out below and agrees to comply with the requirements of 2 CFR parts 180 and
1200.
B. The inability of a person to provide the certification required below will not necessarily result in
denial of participation in this covered transaction. The prospective primary tier participant shall
submit an explanation of why it cannot provide the certification set out below. The certification or
explanation will be considered in connection with the department or agency's determination
whether to enter into this transaction. However, failure of the prospective primary tier participant
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to furnish a certification or an explanation shall disqualify such person from participation in this
transaction.
C. The certification in this clause is a material representation of fact upon which reliance was placed
when the department or agency determined to enter into this transaction. If it is later determined
that the prospective primary tier participant knowingly rendered an erroneous certification, in
addition to other remedies available to the Federal Government, the department or agency may
terminate this transaction for cause or default or may pursue suspension or debarment.
D. The prospective primary tier participant shall provide immediate written notice to the department
or agency to which this proposal is submitted if at any time the prospective primary tier participant
learns its certification was erroneous when submitted or has become erroneous by reason of
changed circumstances.
E. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant,
person,principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180
and 1200. You may contact the department or agency to which this proposal is being submitted for
assistance in obtaining a copy of those regulations.
F. The prospective primary tier participant agrees by submitting this proposal that, should the
proposed covered transaction be entered into, it shall not knowingly enter into any lower tier
covered transaction with a person who is proposed for debarment under 48 CFR part 9,subpart 9.4,
debarred,suspended,declared ineligible,or voluntarily excluded from participation in this covered
transaction,unless authorized by the department or agency entering into this transaction.
G. The prospective primary tier participant further agrees by submitting this proposal that it will
include the clause titled Instructions for Lower Tier Certification including the Certification
Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion—Lower Tier Covered
Transaction,provided by the department or agency entering into this covered transaction,without
modification, in all lower tier covered transactions and in all solicitations for lower tier covered
transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.
H. A participant in a covered transaction may rely upon a certification of a prospective participant in
a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart
9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless
it knows that the certification is erroneous. A participant is responsible for ensuring that its
principals are not suspended, debarred, or otherwise ineligible to participate in covered
transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective
lower tier participants, each participant may, but is not required to, check the System for Award
Management Exclusions website(https://www.sam.gov).
1. Nothing contained in the foregoing shall be construed to require establishment of a system of
records in order to render in good faith the certification required by this clause.The knowledge
and information of a participant is not required to exceed that which is non-nally possessed by
a prudent person in the ordinary course of business dealings.
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J. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered
transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment
under 48 CFR part 9, subpart 9.4,suspended,debarred,ineligible,or voluntarily excluded from participation in
this transaction, in addition to other remedies available to the Federal government, the department or agency
may terminate the transaction for cause of default.
Certification Regarding Debarment, Suspension, and Other Responsibility Matter
A. The prospective primary tier participant certifies to the best of its knowledge and belief,that it and
its principal:
I. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participating in covered transactions by any Federal department or
agency;
2. Have not within a three-year period preceding this proposal been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection
with obtaining,attempting to obtain,or performing a public(Federal,State or local)transaction
or contract under a public transaction; violation of Federal or State antitrust statutes or
commission of embezzlement, theft, forgery, bribery, falsification or destruction of record,
making false statements, or receiving stolen property;
3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental
entity (Federal, State or Local) with commission of any of the offenses enumerated in
paragraph(1)(b) of this certification; and
4. Have not within a three-year period preceding this application/proposal had one or more public
transactions(Federal, State, or local)terminated for cause or default.
B. Where the prospective primary tier participant is unable to certify to any of the statements in this
certification, such prospective participant shall attach an explanation to this proposal.
Instructions for Lower Tier Certification
A. By signing and submitting this proposal, the prospective lower tier participant is providing the
certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and
1200.
B. The certification in this clause is a material representation of fact upon which reliance was placed
when this transaction was entered into. If it is later determined that the prospective lower tier
participant knowingly rendered an erroneous certification, in addition to other remedies available
to the Federal government, the department or agency with which this transaction originated may
pursue available remedies, including suspension or debarment.
C. The prospective lower tier participant shall provide immediate written notice to the person to which
this proposal is submitted if at any time the prospective lower tier participant learns that its
certification was erroneous when submitted or has become erroneous by reason of changed
circumstances.
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D. The terms covered transaction, debarment, suspension, ineligible, lower tier, participant, person,
primary tier,principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts
180 and 1200. You may contact the person to whom this proposal is submitted for assistance in
obtaining a copy of those regulations.
E. The prospective lower tier participant agrees by submitting this proposal that, should the proposed
covered transaction be entered into, it shall not knowingly enter into any lower tier covered
transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4,
debarred,suspended,declared ineligible,or voluntarily excluded from participation in this covered
transaction,unless authorized by the department or agency with which this transaction originated.
F. The prospective lower tier participant further agrees by submitting this proposal that it will include
the clause titled"Instructions for Lower Tier Participant Certification" including the "Certification
Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion- Lower Tier Covered
Transaction,"without modification,in all lower tier covered transactions and in all solicitations for
lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts
180 and 1200.
G. A participant in a covered transaction may rely upon a certification of a prospective participant in
a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart
9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless
it knows that the certification is erroneous. A participant is responsible for ensuring that its
principals are not suspended,debarred or otherwise ineligible to participate in covered transactions.
To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier
participants,each participant may,but is not required to,check the System for Award Management
Exclusions Website(https://www.sam.gov).
H. Nothing contained in the foregoing shall be construed to require establishment of a system of
records in order to render in good faith the certification required by this clause.The knowledge and
information of a participant is not required to exceed that which is normally possessed by a prudent
person in the ordinary course of business dealings.
1. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a
covered transaction knowingly enters into a lower tier covered transaction with a person who is
proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or
voluntarily excluded from participation in this transaction, in addition to other remedies available
to the Federal government, the department or agency with which this transaction originated may
pursue available remedies, including suspension or debarment.
Certification Regarding Debarment, Suspension,Ineligibility and Voluntary Exclusion
A. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor
its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participating in covered transactions by any Federal department or
agency.
B. Where the prospective lower tier participant is unable to certify to any of the statements in this
certification, such prospective participant shall attach an explanation to this proposal.
22
Apache 3unction Police GQHS HIGHWAY
DeDartment SAFETY GRANT 2025-OP-002
Restriction on State Lobbying
None of the funds under this program will be used for any activity specifically designed to urge or
influence a State or local legislator to favor or oppose the adoption of any specific legislative
proposal pending before any State or local legislative body. Such activities include both direct and
indirect(e.g., "grassroots") lobbying activities,with one exception. This does not preclude a State
official whose salary is supported with NHTSA funds from engaging in direct communications
with State or local legislative officials, in accordance with customary State practice, even if such
communications urge legislative officials to favor or oppose the adoption of a specific pending
legislative proposal.
Certification for Contracts,Grant,Loans, and Cooperative Agreements(Federal Lobbying)
The undersigned certifies,to the best of his or her knowledge and belief,that:
A. No Federal appropriated funds have been paid or will be paid,by or on behalf of the undersigned,
to any person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with the awarding of any Federal contract,the making of any Federal grant,
the making of any Federal loan,the entering into of any cooperative agreement,and the extension,
continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or
cooperative agreement.
B. If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned will
complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance
with its instructions.
C. The undersigned shall require that the language of this certification be included in the award
documents for all sub-awards at all tiers (including subcontracts, subgrants, and contracts under
grants, loans, and cooperative agreements) and that all sub-recipients will certify and disclose
accordingly.
D. This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making
or entering into this transaction imposed by section 13 52,title 3 1,U.S. Code.Any person who fails
to file the required certification shall be subject to a civil penalty of not less than$10,000 and not
more than$100,000 for each such failure.
Signature of Project Director: Signature of Authorized Official of
Governmental Unit.
Michael Pooley, Chief of Police Bryant Powell, City Manager
Apache Junction Police Department City of Apache Junction
Date Telephone Date Telephone
23
Apache 3unction Police GOHS HIGHWAY
DeDartment SAFETY GRANT 2025-OP-002
REIMBURSEMENT INSTRUCTIONS
1. Agency Official preparing the Report of Costs Incurred:
Name:
Title:
Telephone Number: Jax Number:
E-mail Address:
2. Agency's Fiscal Contact:
Name:
Title:
Telephone Number: Jax Number:
E-mail Address:
Federal Identification Number:
3. REIMBURSEMENTINFORMATION.-
Warrant/Check to be made payable to:
Warrant/Check to be mailed to:
(Agency)
(Address)
(City, State,Zip Code)
4. Unique Entity Identifier:
(Unique Entity Identifier#)
(Registered Address&Zip Code)
24
Apache 3unction Police GOHS HIGHWAY
DeDartment SAFETY GRANT 2025-OP-002
AUTHORITY& FUNDS
I. This Project is authorized by 23 U.S.C. §402 and regulations promulgated there under, more particularly
Volume 102, and if State funds are involved, this project is authorized by ARS §28-602.
The funds authorized for this Project have been appropriated and budgeted by the U.S. Department of
Transportation. The expenses are reimbursable under Arizona's Highway Safety Plan Program Area 402-
OP, as approved for by the National Highway Traffic Safety Administration.
2. A. EFFECTIVE DATE: B. FEDERAL FUNDS:
Authorization to Proceed Date S5,000.00
3. AGREEMENT AND AUTHORIZATION TO PROCEED
by State Official responsible to Governor for the
administration of the State Highway Safety Agency
J.M. "Jesse"Torrez,Director Approval Date
Governor's Office of Highway Safety
Governor's Highway Safety Representative
25
GOVERNOR'S OFFICE OF STATE OF ARIZONA
HIGHWAY SAFETY
HIGHWAY SAFETY GRANT AGREEMENT
This page, the Project Director's Manual and attached hereto and incorporated herein by reference, constitute the entire
Grant between the parties hereto unless the Governor's Highway Safety Representative authorizes deviation in writing.
FAIN: 69A37525300004020AZO Assistance Listings: 20.600
1. APPLICANT AGENCY GOHS GRANT NUMBER:
Apache Junction Police Department 2025-PTS-002
ADDRESS PROGRAM AREA:
1001 North Idaho Road. Apache Junction,AZ 85119 402-PTS
2. GOVERNMENTAL UNIT AGENCY CONTACT:
City of Apache Junction Seth Painter
ADDRESS 3. PROJECT TITLE:
300 East Superstition Blvd.Apache Junction,AZ 85119 STEP Enforcement Overtime, C/O -Grapper
4. GUIDELINES: Police Bumpers
402—Police Traffic Services(PTS)
5. BRIEFLY STATE PURPOSE OF PROJECT:
Federal 402 funds will support Personnel Services (Overtime),Employee Related Expenses, and Capital
Outlay: Grapper Police Bumpers to enhance STEP Enforcement throughout the City of Apache Junction.
6. BUDGET Project Period
COSTCATEGORY FFY 2025
1. Personnel Services $27,715.00
11. Employee Related Expenses (40%) $11,086.00
111. Professional and Outside Services $0.00
IV. Travel In-State $0.00
V. Travel Out-of-State $0.00
VI. Materials and Supplies $0.00
VII. Capital Outlay $21,000.00
TOTAL ESTIMATED COSTS 1 $59,801.00
PROJECT PERIOD FROM: Effective Date TO: 09-30-2025
(Date of GOHS Director Signature)
CURRENT GRANT PERIOD FROM: 10-01-2024 TO: 09-30-2025
TOTAL FEDERAL FUNDS OBLIGATED THIS FFY: $59,801.00
A political subdivision or State agency that is mandated to provide a certified resolution or ordinance
authorizing entry into this Contract must do so prior to incurring any expenditures.Failure to do so may resu t
in termination of the awarded Contract.
Apache 3unction Police GQHS HIGHWAY
DeDartment SAFETY GRANT 2025-PTS-002
PROBLEM IDENTIFICATION AND RESOLUTION:
Agency Background:
Number of sworn officers: 85
Total Population in city/town or county: 39,981
Total Road Mileage: Highway: 7 Local: 186 Total: 193
2022 2021 2020
TotalCrashes 779 776 795
Total Injury Crashes 135 156 156
Totat Fatal Crashes 3 4 4
Total Impaired-related Crashes 25 43 22
Total Impaired-related Serious Injuries 6 19
Total Impaired-related Fatalffies 1 4 2
Total Speed-related Crashes 132 1721 162
Total Speed-related Serj0US Injuries 17 19 20
Total Speed-related Fatalities I I I
Agency Problem/Attempts to Solve Problem:
Within the past several years, the Ironwood Corridor has required additional manpower to address vehicle
collisions and complaints. In 2017, the city had 78,060 vehicles cross the intersection of Baseline Rd. and
Ironwood Dr. and in 2021 there were 90,874. In 2022 there were 101,745 vehicles passing through this
intersection;that is an increase of 23,685 vehicles over five years.The City is currently developing an additional
6,700 acres of land south of Baseline which will increase the population by approximately 50,000 residents.
With this growth,there will be additional roadways and a significant increase in speeding, aggressive/reckless
driving and vehicles failing to yield.
Agency Funding:
Federal 402 funds will support Personnel Services (Overtime), Employee Related Expenses, and Capital
Outlay: Grapper Police Bumpers to enhance STEP Enforcement throughout the City of Apache Junction.
How Agency Will Solve Problem with Funding:
The requested funding will be used to purchase Grappler Police Bumper systems. These are de-escalation tools
that can be used to immobilize vehicles that are fleeing,refusing to stop and also to safely stop runaway vehicles
where the driver is incapacitated due to medical issues. A portion of the requested funding will be used for
overtime for officers to participate in speed enforcement patrols and proactively address traffic safety concerns.
2
Apache 3unction Police GOHS HIGHWAY
DeDartment SAFETY GRANT 2025-PTS-002
PROGRAM MEASURES:
Agency Goals:
To decrease the number of speeding-related crashes 10%from 69 during calendar year 2023 to 62 by December
31, 2025.
To decrease the number of serious injuries in speeding-related crashes 15% from 13 in calendar year 2023 to
I I by December 31,2025.
To decrease the number of fatalities in speeding-related crashes 100% from 2 in calendar year 2023 to 0 by
December 31, 2025.
Grant Agreement Objectives:
To increase the number of speeding and aggressive driving citations 10% from 1024 during Calendar Year
2023 to 1126 during IFFY 2025.
Conduct targeted speed enforcement efforts a minimum of 2 times per month during IFFY 2025.
Additional Grant Agreement Objectives:
1. Utilize mobile message boards to educate the public and discourage impaired or distracted driving at least
once per quarter.
2. Use speed counting devices at various locations four times per month to identify areas that selective
enforcement would be best utilized to reduce collisions by 10%.
3
Apache 3unction Police GOHS HIGHWAY
DeDartment SAFETY GRANT 2025-PTS-002
GOALS/OBJECTIVES:
Federal 402 funds will support Personnel Services (Overtime), Employee Related Expenses, and Capital
Outlay: Grapper Police Bumpers to enhance STEP Enforcement throughout the City of Apache Junction.
Expenditures of funding pertaining to the PTS/Selective Traffic Enforcement Program including Personnel
Services and ERE,Materials and Supplies,Capital Equipment,and/or Travel In and Out-of-State shall comply
with the PTS/Selective Traffic Enforcement Program goals provided by the Arizona Governor's Office of
Highway Safety. The PTS/Selective Traffic Enforcement Program goal is to reduce the incidences of traffic
fatalities and injuries resulting from speeding, aggressive driving, red light running, and other forms of risky
driving behavior through enforcement, education,and public awareness throughout the State of Arizona.
MEDIA RELEASE:
To prepare complete press release information for media (television, radio, print, and on-line) during each
campaign period including a main press release,schedule of events,departmental plans,and relevant data. The
material will emphasize the campaign's purpose, aggressive enforcement, and the high cost of Speeding
in terms of money, criminal,and human consequences.
The Apache Junction Police Department will maintain responsibility for reportin2 sustained enforcement
activity in a timely manner. Additionally, it is the responsibility of the Apache Junction Police Department to
report all holiday task force enforcement statistics to GOHS on-line at the GOHS website no later than 10:00
a.m.the morning following each day of the event.
The holidays and special events include but not limited to: Super Bowl Sunday,Valentine's Day, President's
Day, St. Patrick's Day, Spring Break, Easter, Cinco de Mayo, Prom Night, Memorial Day, Graduation Day,
Independence Day,Labor Day, Columbus Day,Halloween, and the Thanksgiving through New Year's details.
PLEASE NOTE: Failure to submit Statistics, Quarterly Reports, and/or Report of Costs Incurred
(RCls)timely and correctly may delay reimbursement for expenditures to your Agency.
METHOD OF PROCEDURE:
The Apache Junction Police Department will make expenditures, as follows, to meet the outlined Program
Goals/Objectives:
Personnel Services-To support Overtime for STEP Activities
Employee Related Expenses-To support Employee Related Expenses for Agency Overtime
Capital Outlay-To purchase/procure the following Capital Outlay for STEP Activities:
Grapper Police Bumpers
PRESS RELEASE:
Agencies are required to develop and distribute a press release announcing this grant award upon receip of
the executed Grant agreement. A copy of this press release shall be sent to the GOHS Director for approval
prior to being sent to the media. This press release shall include the objective and specify that the funding is
from the Governor's Office of Highway Safety.
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Apache 3unction Police GQHS HIGHWAY
DeDartment SAFETY GRANT 2025-PTS-002
BAC TESTING AND REPORTING REQUIREMENTS:
Alcohol impainuent is a major contributing factor in fatality and serious injury motor vehicle collisions.
Accurate data on alcohol involvement is essential to understanding the full extent of the role of alcohol and to
assess progress toward reducing impaired driving.
Each law enforcement a2ency that receives an enforcement-related 2rant is required to ensure that
accurate data on all drivers involved is reported. Failure to comply may result in withholding funds and
cancellation of the enforcement Grant agreement until this requirement is met.
PURSUIT POLICY:
All law enforcement agencies receiving Federal funds are encouraged to follow the guidelines established for
vehicular pursuits issued by the International Association of Chiefs of Police(IACP)that are currently in effect.
EQUIPMENT:
Grapper Police Bumpers
Agencies receiving funding for Capital Outlay (major equipment) such as DUI processing vans, marked and
umnarked enforcement sedans, and marked enforcement motorcycles shall schedule a press conference
acknowledging the grant award from the Governor's Office of Highway Safety. The purpose of this press
conference is for the Agency to present the equipment to their community.
The Apache Junction Police Department shall immediately notify GOHS if any equipment purchased under
this Grant agreement ceases to be used in the manner described in this Grant agreement. In such event, the
Apache Junction Police Department further agrees to dispose of this equipment using the Apache Junction
Police Department's, city,town, or county ordinance, code, or rule regarding disposal of equipment.
In the absence of an ordinance,code,or rule regarding the disposal of the property,the Apache Junction Police
Department may refer to that of the State. The Apache Junction Police Department shall maintain or cause to
be maintained for its useful life, any equipment purchased under this Grant agreement. The Apache Junction
Police Department shall incorporate any equipment purchased under this Grant agreement into its inventory
records. The Apache Junction Police Department shall insure any equipment purchased under this Grant
agreement for the duration of its useful life. Self-insurance meets this requirement.
Administrative and Maintenance Costs:
The Apache Junction Police Department shall be responsible for all administrative, maintenance, operational
costs, and the costs of any damage relating to the Grapper Police Bumpers.
Decals:
The Governor's Office of Highway Safety shall provide the Apache Junction Police Department with decals
depicting the Governor's Office of Highway Safety logo. These decals shall be affixed to the equipment before
being placed in service.
5
Apache 3unction Police GOHS HIGHWAY
DeDartment SAFETY GRANT 2025-PTS-002
Equipment Purchase:
The equipment purchased under this Grant agreement shall be ordered,received,training completed,and placed
in service prior to the end of the project period.
If the Agency cannot meet this requirement, the Agency must submit a letter of explanation signed by the
Project Director on the Agency's letterhead via mail or hand delivered to the Director of the Governor's Office
of Highway Safety within sixty(60)days before the end of the project period.
The application of 2 CFR Part 200 "Procurement Standards" requires that:
Grantees and sub-grantees will use their own procurement procedures,which reflect applicable State and local
laws and regulations, provided that the procurement procedures conform to applicable Federal and State laws
and standards. The most stringent purchasing requirement at each level must be met. If the Agency does not
have a procurement process,the Agency shall use the State procurement process.
Original Purpose of Equipment:
Pursuant to 23 CFR§1300.3 1,all equipment purchased under this Grant agreement is to be used for the original
purpose intended under this Grant agreement. All equipment shall be used for the originally authorized grant
purposes for as long as needed for those purposes. Neither the State nor the Agency (sub-grantees) or
contractors shall encumber the title or interest while such need exists.
The Governor's Office of Highway Safety shall reserve the right to transfer title of equipment acquired under
the Section 402 program to the Federal government or to a third party when such third party is otherwise eligible
under existing statutes.
Furthermore, 2 CFR§200.313 states that equipment(acquired under this grant) shall be used by the grantee in
the program or project for which it was acquired as long as needed, whether or not the project or program
continues to be supported by Federal funds. When no longer needed for the original program or project, the
equipment may be used in other activities currently or previously supported by a Federal agency.
Insurance:
It is agreed that the Apache Junction Police Department shall adequately insure all capital equipment purchased
under this Grant agreement for repair or replacement.
SPECIFIC REQUIREMENTS:
EQUIPMENT—
Requirements for Equipment:
The Apache Junction Police Department shall provide a high quality color photograph of all equipment
purchased under this Grant agreement. The Apache Junction Police Department shall complete the attached
Capital Outlay Equipment form for all individual equipment purchases of$5,000.00 or more. The form is to
be attached and submitted with the next quarterly report subsequent to the delivery of the equipment.
6
Apache 3unction Police GOHS HIGHWAY
DeDartment SAFETY GRANT 2025-PTS-002
METHOD OF PROCUREMENT:
The application of 2 CFR Part 200 "Procurement Standards" requires that:
Grantees and sub-grantees will use their own procurement procedures which reflect applicable State and local
laws and regulations,provided the procurement procedures conform to applicable Federal laws and standards.
The most stringent purchasing requirement at each level must be met. If the Agency does not have a
procurement process,the Agency may use the State procurement process.
A clear audit trail must be established to determine costs charged against this Grant agreement. Substantiation
of costs shall, where possible, be made utilizing the Apache Junction Police Department documentation
consisting of, but not limited to, copies of time sheets, purchase orders, copies of invoices, and proof of
payment.
The Agency shall retain copies of all documentation in the project file.
State Contract:
Procurement may be made using an open State contract award.Documents submitted to substantiate purchases
using an open State contract must bear the contract number.
PROJECT EVALUATION:
This project shall be administratively evaluated to ensure the objectives have been met.
Quarterly Repor
The purpose of the Quarterly Report is to provide information on grant activities conducted at the conclusion
of each active quarter. The infon-nation provided is used to review progress of the funded project and the
successfulness in meeting outlined goals and objectives. The information, photos, highlights, obstacles, and
mandatory statistical data provided in this report are analyzed by the assigned Project Coordinator. It is critical
the report contains the following information:
> Original signatures on all Quarterly Reports and RCIs
All Quarterly Reports and RCIs shall include the signature of the Project
Director unless prior authorization for another is on rile with GOHS.
Report Schedule
Reporting Period Due Date
V Quarterly Report and RCI (October I to December 31,2024) January 30,2025
2,d Quarterly Report and RCI (January I to March 31, 2025) April 20, 2025
3"Quarterly Report and RCI(April I to June 30, 2025) July 20, 2025
4t'Quarterly Report and RCI (July I to September 30, 2025) October 15,2025
Final Statement of Accomplishments Octobe L 15,2025
The Quarterly Report shall be completed on the form available on-line and can be submitted by email to
the Governor's Office of Highway Safety.
7
Apache Junction Police GOHS HIGHWAY
DeDartment SAFETY GRANT 2025-PTS-002
NOTE: IT IS REQUIRED THAT ALL LAW ENFORCEMENT AGENCIES MUST ENTER
STATISTICAL AND ENFORCEMENT ACTIVITY INTO THE ON-LINE GOHS DUI REPORTING
SYSTEM,IN ADDITION TO SUBMITTING THE QUARTERLY ENFORCEMENT REPORT.
Final Statement of Accomplishments
The Project Director shall submit a Final Statement of Accomplishments Report to the GOHS no later than
fifteen(15)days after the conclusion of each Federal Fiscal Year(September 30th).All agencies receiving
funding are required to submit a Final Statement of Accomplishments Report.
Note: Failure to comply with the outlined GOHS reporting requirements may result in withholding of Federal
funds or termination of the Grant agreement.
PROFESSIONAL AND TECHNICAL PERSONNEL:
Michael Pooley,Chief of Police,Apache Junction Police Department, shall serve as Project Director.
Seth Painter,Lieutenant,Apache Junction Police Department, shall serve as Project Administrator.
Rikki Robles, Governor's Office of Highway Safety,shall serve as Project Coordinator.
REPORT OF COSTS INCURRED MCI):
The Agency shall submit a Report of Costs Incurred (RCI), with supporting documentation attached, to the
Governor's Office of Highway Safety on a quarterly basis, for each active quarter, in conjunction with the
required report. Agencies may submit additional RCI fonns for expenditures when funds have been expended
for which reimbursement is being requested.
Accepted supporting documentation to submit with a Report of Cost Incurred(RCI)includes,but is not limited
to; scanned copies of timesheets,payroll records,paid invoices/purchase orders,and other account records.
RCIs shall be typed and submitted with appropriate supporting documentation to the Governor's Office of
Highway Safety. Electronically submitted RCIs will be accepted. Final RCIs will not be accepted fifteen
(15) days after the conclusion of each Federal Fiscal Year (September 30th). Expenditures submitted after
the expiration date may not be reimbursed and the Agency will accept fiscal responsibility.
PROGRAM MONITORING:
Highway safety grant program monitoring is used by GOHS project coordinators to track the progress of project
objectives,performance measures, and compliance with applicable procedures, laws, and regulations.
The process is used throughout the duration of the grant agreement and serves as a continuous management
tool. Program monitoring also presents an opportunity to develop partnerships, share information, and provide
assistance to granted agencies. Additionally,program monitoring outlines a set of procedures for grant review
and documentation.
8
Apache 3unction Police GQHS HIGHWAY
DeDartment SAFETY GRANT 2025-PTS-002
Program monitoring serves as a management tool for:
Detecting and preventing problems
Helping to identify needed changes
Identifying training or assistance needed
Obtaining data necessary for planning and evaluation
Identifying exemplary projects
Types of Monitorinj!
Monitoring is formal and informal, financial and operational. The most common types of monitoring are:
Ongoing contact with the grantee through phone calls,e-mails, correspondence, and meetings
On-Site/In-House monitoring reviews of project operations, management, and financial records
and systems
Review of project Quarterly Reports
Review and approval of Report of Costs Incurred(RCIs)
Desk review of other documents in the project grant files for timely submission and completeness
Monitoring Schedule
Total Awarded Amount: Type of Monitoring:
Under$100,000 Desk Review/Phone Conference
$100,000 and over May have an In-House GOHS Review
$300,000+ May have an On-Site/In-House Review
Capital Outlay Greater than$100,000(combined) May have an On-Site/In-House Review
Desk Review Internal review of all written docurnentation related to the grant agreement including, but
and Phone not limited to the Grant agreement, Quarterly Reports, enforcement data, financial data, e-
Conference mails, letters, notes, press releases, photographs, inventories, and other written
correspondence. A phone conference call conducted during the course of the project which
includes the date and time of the call,the person(s)contacted,and the results. It serves as an
informational review to determine progress of programmatic/financial activities. Both the
designated project administrator and fiscal contact should be present,if possible, during the
phone conference.If identified financial or operational problems are present,GOHS reserves
the right to bring the grantee in for an in-house meeting at GOES. Monitoring form written
by Project Coordinator,any findings,areas of improvement, concern,or recognition wil I be
provided to the grantee.
In-House Documents perforinance review results including project activities, reimbursement claims
Review review, equipment purchases, approvals, and other information. Reviews applicable
information related to the project(s) including, but not limited to the Grant agreement,
Quarterly Reports, enforcement data, financial data, e-mails, letters, notes, press releases,
photographs, inventories, and other written correspondence. Completed at GOHS in a
meeting with appropriate operational and financial personnel. Monitoring form written by
Project Coordinator, any findings, areas of improvement, concern, or recognition will be
provided to the grantee.
On-Site Documents performance review results including project activities, reimbursement claims
Monitoring review,equipment purchases,and other information.Reviews applicable information related
to the project(s) including, but not limited to the Grant agreement, Quarterly Reports,
enforcement data, financial data, e-mails, letters, notes, press releases, photographs,
inventories, and other written correspondence. Conducted on-site at the grantee's Agency
9
Apache 3unction Police GQHS HIGHWAY
DeDartment SAFETY GRANT 2025-PTS-002
with monitoring fonri completed on-site by Project Coordinator. Any findings, areas of
improvement, concern,or recognition,will be provided to the grantee.
On-site/In-house monitoring for grantees of designated projects with large Capital Outlay purchases,personnel
services, and complex projects must be completed within the second or third quarter of the fiscal year. Granted
projects displaying any problems may need on-site monitoring more than once during the fiscal year.
On-site/In-house monitoring includes a review and discussion of all issues related to ensure the effective
administration of the granted project. The following are the most important items to review:
Progress toward meeting goals/objectives and performance measures
Adherence to the grant agreement specifications, timely submission of complete and correct
reports, including required documentation
Quarterly Reports
Status of expenditures related to the outlined budget
Accounting records and RCI's
Supporting documentation(training documentation, inventory sheets,photographs,press releases,
etc.)
In addition, the designated Agency will ensure that any equipment purchased will be available for inspection
and is being used for the purpose for which it was bought under the outlined contractual agreement.
10
Apache 3unction Police GQHS HIGHWAY
DeDartment SAFETY GRANT 2025-PTS-002
Documentation
The Governor's Office of Highway Safety will retain all findings documented on the GOES Monitoring Forrn
in the Agency's respective Federal file. Findings will be discussed with the designated grant agreement
representative (Project Administrator, fiscal specialist) by phone and/or e-mail. All noted deficiencies will be
provided to the grantee with guidance for improvement and solutions to problems. Grantees that exhibit
significantly poor performance may be placed on a performance plan as outlined by the GOHS Director.
Grantee monitoring information will additionally provide documentation for potential funding in subsequent
fiscal year grant proposal review.
PROJECT PERIOD:
The project period shall commence on the date the GOES Director signs the Highway Safety Grant Agreement
and terminate on September 30th of that or subsequent year as indicated on the Highway Safety Grant
Agreement.
DURATION:
Grants shall be effective on the date the Governor's Office of Highway Safety Director signs the Grant
Agreement and expire at the end of the project period.
If the Agency is unable to expend the funds in the time specified, the Agency will submit notification on the
Agency's letterhead and hand deliver or submit via regular mail to the Director of the Governor's Office of
Highway Safety a minimum of sixty days (60)prior to the end of the project period.
The Agency shall address all requests to modify the Grant Agreement to the Director of the Governor's Office
of Highway Safety on Agency's official letterhead and either hand deliver or submit the request via regular
mail. All requests for modification must bear the signature of the Project Director.
Failure to comply may result in cancellation of the Grant Agreement. Any unexpended funds remaining at the
termination of the Grant Agreement shall be released back to the Governor's Office of Highway Safety.
Apache 3unction Police GOHS HIGHWAY
DeDartment SAFETY GRANT 2025-PTS-002
ESTIMATED COSTS:
1. Personnel Services(overtime) $27,715.00
11. Employee Related Expenses (ERE)(40%) $11,086.00
Ill. Professional and Outside Services $0.00
W. Travel In-State $0.00
V. Travel Out-of-State $0.00
V1. Materials and Supplies $0.00
Vil. Capital Outlay $21,000.00
(Grapper Police Bumpers)
TOTAL ESTIMATED COSTS *$59,801.00
*Includes all applicable training, tax, freight, and advertising costs. The GOHS reserves the right to limit
reimbursement of Employee Related Expenses from zero (0) to a maximum rate of forty (40)percent. This is
the maximum ERE amount to be reimbursed. It is agreed and understood that the Apache Junction Police
Department shall absorb any and all expenditures in excess of$59,801.00.
12
Apache 3unction Police GOHS HIGHWAY
DeDartment SAFETY GRANT 2025-PTS-002
QUARTERLY ENFORCEMENT REPORT
(Submitted to GOHS)
Reporting Period
GRANT AGENCY
DESCRIPTION AGREEMENT ACTIVITY
ACTIVITY
Total Contacts(Traffic Stops)
Total Sober Designated Drivers Contacted
Total Know Your Limit Contacts
TOTAL DUI ARRESTS
Total DUI Aggravated
Total DUI Misdemeanor
Total DUI Extreme(.15 or Above)
Under 21 DUI Citations
Average BAC
Distracted Driving Citations
Total DUI Drug Arrests
30-Day Vehicle Impounds
Seat Belt Citations
Child Restraint Citations
Criminal Speed Citations
Reckless Driving Citations
Civil Speed Citations
Other Citations
Other Arrests
Participating Officer/Deputies(Cumulative)
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Arizona Governor's Office of Highway Safety
Capital Outlay Equipment Record
Equipment$5,000.00 or more
Equipment Description Make/Model Serial Number Date Date Cost Per
Ordered Received Unit
Note: Photographs of all Capital Outlay Equipment must be submitted with form
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CERTIFICATIONS AND AGREEMENTS
This GRANT AGREEMENT, is made and entered into by and between the STATE OF ARIZONA, by and
through the Governor's Office of Highway Safety(GOHS)hereinafter referred to as "STATE", and the agency
named in this Grant Agreement,hereinafter referred to as "AGENCY".
WHEREAS, the National Highway Safety Act of 1966, as amended (23 USC §§401-404), provides Federal
funds to STATE for approved highway safety projects; and
WHEREAS, STATE may make said funds available to various state, county, tribal, or municipal agencies,
governments, or political subdivisions upon application and approval by STATE and the United States
Department of Transportation(USDOT); and
WHEREAS, AGENCY must comply with the requirements listed herein to be eligible for Federal funds for
approved highway safety projects; and
WHEREAS,AGENCY has submitted an application for Federal funds for highway safety projects;
NOW, THEREFORE, IN CONSIDERATION OF MUTUAL PROMISES AND OTHER GOODS AND
VALUABLE CONSIDERATION, it is mutually agreed that AGENCY will strictly comply with the following
terms and conditions and the following Federal and State Statutes, Rules, and Regulations:
1. Project Monitoring,Reports, and Inspections
A. AGENCY agrees to fully cooperate with representatives of STATE monitoring the project, either
on-site or by telephone, during the life of the Grant Agreement.
B. AGENCY will submit Quarterly Reports (one for each three-month period of the project year) to
STATE in the form and manner prescribed by STATE.Notice of the specific requirements for each
report will be given in this Grant Agreement or at any time thereafter by giving thirty (30) days
written notice to AGENCY by ordinary mail at the address listed on the Grant Agreement. Failure
to comply with Quarterly Report requirements may result in withholding of Federal funds or
termination of this Grant Agreement.
C. AGENCY will submit a Final Report/Statement of Accomplishment at completion of the Grant
Agreement to include all financial, performance, and other reports required as a condition of the
grant to STATE within thirty(30) days of the completion of the Grant Agreement.
D. Representatives authorized by STATE and the National Highway Traffic Safety Administration
(NHTSA) will have the right to visit the site and inspect the work under this Grant Agreement
whenever such representatives may determine such inspection is necessary.
11. Reimbursement of Eligible Expenses
A. AGENCY's Project Director, or Finance Personnel, will submit a Report of Costs Incurred Form
(RCI) to STATE each time there have been funds expended for which reimbursement is being
requested. Failure to meet this requirement may be cause to ten-ninate the project under Section
XX herein, "Termination and Abandonment".
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B. AGENCY will reimburse STATE for any ineligible or unauthorized expenses for which Federal
funds have been claimed and reimbursement received, as may have been determined by a State or
Federal audit.
C. STATE will have the right to withhold any installments equal to the reimbursement received by
AGENCY for prior installments which have been subsequently determined to be ineligible or
unauthorized.
Ill. Property Agreement
A. AGENCY will immediately notify STATE if any equipment purchased under this Grant
Agreement ceases to be used in the manner as set forth by this Grant Agreement. In such event,
AGENCY further agrees to either give credit to the project cost or to another active highway safety
project for the residual value of such equipment in an amount to be determined by STATE or to
transfer or otherwise dispose of such equipment as directed by STATE.
B. No equipment will be conveyed, sold, salvaged, transferred, etc., without the express written
approval of STATE, or unless otherwise provided elsewhere in this Grant Agreement.
C. AGENCY will maintain or cause to be maintained for its useful life, any equipment purchased
under this Grant Agreement.
D. AGENCY will incorporate any equipment purchased under this Grant Agreement into its inventory
records.
E. AGENCY will insure any equipment purchased under this Grant Agreement for the duration of its
useful life. Self-insurance meets the requirements of this section.
IV. Travel
In-State and Out-of-State Travel
In state and out-of-state travel claims will be reimbursed at rates provided by AGENCY's regulations,
provided that such regulations are as restrictive as those of STATE. Where they are less restrictive,
ARS §38-624 will apply.
The State must approve all out-of-state travel in writing and in advance.
V. Standard of Performance
AGENCY hereby agrees to perform all work and services herein required or set forth, and to furnish
all labor, materials, and equipment, except that labor, material, and equipment as STATE agrees to
furnish pursuant to this Grant Agreement.
V1. Hold Harmless Agreement
Neither party to this agreement agrees to indemnify the other party or hold harmless the other party
from liability hereunder. However, if the common law or a statute provides for either a right to
indemnify and/or a right to contribution to any party to this agreement then the right to pursue one or
both of these remedies is preserved.
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V11. Non-Assignment and Sub-Contracts
This Grant Agreement is not assignable nor may any portion of the work to be performed be
subcontracted unless specifically agreed to in writing by STATE.No equipment purchased hereunder
may be assigned or operated by other than AGENCY unless agreed to in writing by STATE.
V111. Work Products and Title to Commodities and Equipment
A. The work product and results of the project are the property of STATE,unless otherwise specified
elsewhere in this Grant Agreement.All property,instruments,non-consumable materials,supplies,
and the like, which are furnished or paid for by STATE under the terms of this Grant Agreement,
unless otherwise provided for elsewhere in this Grant Agreement, are and remain the property of
STATE and will be returned at the completion of this project upon request of STATE. The work
product and results of the project will be furnished to STATE upon request, if no provision is
otherwise made by this Grant Agreement.
B. The provisions of subparagraph A apply whether or not the project granted for herein is completed.
IX. Copyrights and Patents
Any copyrightable materials,patentable discovery, or invention produced in the course of this project
may be claimed by STATE and a copyright or patent obtained by it at its expense.In the event STATE
does not wish to obtain such copyright or patent,AGENCY may do so,but in any event,provision will
be made by AGENCY for royalty-free, nonexclusive, nontransferable, and irrevocable licenses to be
given the United States Government and STATE and its political subdivisions to use such copyrightable
material,patented discoveries, or inventions in any manner they see fit. The STATE reserves the right
to impose such other terms and conditions upon the use of such copyrights or patents as may be deemed
in the best interest of STATE in the event AGENCY is allowed to obtain a copyright or patent.
X. Uniform Administrative Requirements
(2 CFR Part 1201): Unitbrin Administrative Requirements, Cost Prinicples, and Audit Requirements
for Federal Awards:
The application of 2 CFR Part 200 "Procurement Standards" Requires that:
AGENCY and sub-grantees will use their own procurement procedures,which reflect applicable State
and local laws and regulations,provided that the procurements conform to applicable Federal law.The
most stringent purchasing requirement at each level must be met.
The Arizona Procurement Code (ARS §41-2501, et. seq.) and promulgated rules (A.A.C. Title 2,
Chapter 7) are a part of this Grant Agreement as if fully set forth herein and AGENCY agrees to fully
comply with these requirements for any procurement using grant monies from this Grant Agreement.
X1. Non-Discrimination
During the performance of this contract/grant agreement,the contractor/grant recipient agrees—
A. To comply with all Federal nondiscrimination laws and regulations,as may be amended from time
to time;
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B. Not to participate directly or indirectly in the discrimination prohibited by any Federal non-
discrimination law or regulation, as set forth in Appendix B of 49 CFR part 21 and herein;
C. To permit access to its books, records, accounts, other sources of information, and its facilities as
required by the State highway safety office,US DOT or NHTSA;
D. That,in event a contractor/grant recipient fails to comply with any nondiscrimination provisions in
this contract/grant agreement, the State highway safety agency will have the right to impose such
contract/grant agreement sanctions as it or NHTSA determine are appropriate, including, but not
limited to, withholding payments to the contractor/grant recipient under the contract/grant
agreement until the contractor/grant recipient complies; and/or cancelling, terminating, or
suspending a contract or grant agreement, in whole or in part; and
E. To insert this clause, including paragraphs A through E, in every subcontract and subagreement
and in every solicitation for a subcontract or sub-agreement,that receives Federal funds under this
program.
X11. Executive Order 2023-01
It is mutually agreed that AGENCY will comply with the terms and conditions of Executive Order
2023-01,Non-Diserimination in Employment by Government Contraetors and Subeontraetors.
X111. Application of Hatch Act
The AGENCY will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the
political activities of employees whose principal employment activities are funded in whole or in part
with Federal funds.
XIV. Minority Business Enterprises(MBE)Policy and Obligation
A. Policy: It is the policy of the USDOT that minority business enterprises as defined in 49 CFR Part
23, will have the maximum opportunity to participate in the performance of contracts financed in
whole or in part with Federal funds under this Grant Agreement. Consequently, the minority
business enterprises requirements of 49 CFR Part 23 apply to this Grant Agreement.
B. Obligation: The recipient or its contractor agrees to ensure that minority business enterprises, as
defined in 49 CFR Part 23, have the subcontracts financed in whole or in part with Federal funds
provided under this Grant Agreement. In this regard, all recipients or contractors will take all
necessary and reasonable steps in accordance with 49 CFR,Part 23 to ensure that minority business
enterprises have the maximum opportunity to compete for and perform contracts. Recipients and
their contractors will not discriminate on the basis of race, color, creed, sex, or national origin in
the award and performance of USDOT-assigned Grant Agreements.
XV. Arbitration Clause,ARS§12-1518
Pursuant to ARS §12-1518, the parties agree to use arbitration, after exhausting applicable
administrative reviews, to resolve disputes arising out of this agreement where the provisions of
mandatory arbitration apply.
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XVI. Inspection and Audit,ARS §35-214
Pursuant to ARS §35-214, all books, accounts, reports, files, and other records relating to this
Agreement will be subject at all reasonable times to inspection and audit by STATE for five(5)years
after completion of this Agreement.The records will be produced at the Governor's Office of Highway
Safety.
XVIL Appropriation of Funds by U.S.Congress
It is agreed that in no event will this Grant Agreement be binding on any party hereto unless and until
such time as funds are appropriated and authorized by the U.S. Congress and specifically allocated to
the project submitted herein and then only for the fiscal year for which such allocation is made. In the
event no funds are appropriated by the U.S.Congress or no funds are allocated for the project proposed
herein for subsequent fiscal years,this Grant Agreement will be null and void,except as to that portion
for which funds have then been appropriated or allocated to this project, and no right of action or
damages will accrue to the benefit of the parties hereto as to that portion of the Contract or Grant
Agreement that may so become null and void.
XVIII. Continuation of Highway Safety Program
It is the intention of AGENCY to continue the Highway Safety Program identified in this Grant
Agreement once Federal funding is completed. This intended continuation will be based upon cost
effectiveness and an evaluation by AGENCY of the program's impact on highway safety.
XIX. E-Verify
Both parties acknowledge that immigration laws require them to register and participate with the E-
Verify Program (employment verification program administered by the United States Department of
Homeland Security and the Social Security Administration or any successor program) as they both
employ one or more employees in this State. Both parties warrant that they have registered with and
participate with E-Verify. If either party later determines that the other non-compliant party has not
complied with E-Verify, it will notify the non-compliant party by certified mail of the determination
and of the right to appeal the determination.
XX. Termination and Abandonment
A. The STATE and AGENCY hereby agree to the full performance of the covenants contained herein,
except that STATE reserves the right, at its discretion, to terminate or abandon any portion of the
project for which services have not been already performed by AGENCY.
B. In the event STATE abandons the services or any part of the services as herein provided, STATE
will notify AGENCY in writing and within twenty-four (24) hours after receiving such notice,
AGENCY will discontinue advancing the work under this Grant Agreement and proceed to close
said operations under the Grant Agreement.
C. The appraisal value of work performed by AGENCY to the date of such termination or
abandonment shall be made by STATE on a basis equitable to STATE and AGENCY and a final
reimbursement made to AGENCY on the basis of costs incurred. Upon termination or
abandonment,AGENCY will deliver to STATE all documents, completely or partially completed,
together with all unused materials supplied by STATE.
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D. AGENCY may tenninate or abandon this Grant Agreement upon thirty(30)days written notice to
STATE, provided there is subsequent concurrence by STATE. Termination or abandonment by
AGENCY will provide that costs can be incurred against the project up to and including sixty(60)
days after notice is given to STATE.
E. Any equipment or commodities which have been purchased as a part of this Grant Agreement and
which have not been consumed or reached the end of its useful life will be returned to STATE upon
its written request.
Y_X 1. Cancellation Statute
All parties are hereby put on notice that this Contract/Grant Agreement is subject to cancellation
pursuant to ARS §38-511, the provisions of which are stated below.
In accordance with ARS §38-511,this Contract/Grant Agreement may be cancelled without penalty or
further obligation if any person significantly involved in initiating, negotiating, securing, drafting, or
creating the Contract/Grant Agreement on behalf of the STATE, its political subdivisions or any
department or agency of either, is at any time while the Contract/Grant Agreement or any extension of
the Contract/Grant Agreement is in effect, an employee of any other party to the Contract/Grant
Agreement in any capacity or a consultant to any other party of the Contract/Grant Agreement with
respect to the subject matter or the Contract/Grant Agreement.
The cancellation shall be effective when written notice from the Governor or Chief Executive Officer
or governing body of the political subdivision is received by all other parties to the Contract/Grant
Agreement unless the notice specifies a later time.
AGREEMENT OF UNDERSTANDING AND CERTIFICATION OF COMPLIANCE
Acceptance of Condition
It is understood and agreed by the undersigned that a grant received as a result of this Grant Agreement
is subject to the Highway Safety Act of 1966, as amended (23 U.S.C.A. §§401-404), ARS §28-602,
and all administrative regulations governing grants established by the USDOT and STATE. It is
expressly agreed that this Highway Safety Project constitutes an official part of the STATE's Highway
Safety Program and that AGENCY will meet the requirements as set forth in the accompanying Project
Director's Manual, which are incorporated herein and made a part of this Grant Agreement. All State
and Federal Statutes, Rules, Regulations, and Circulars referenced in this Grant Agreement are a part
of this document as if fully set forth herein. It is also agreed that no work will be performed nor any
obligation incurred until AGENCY is notified in writing that this project has been approved by the
Governor's Highway Safety Representative.
Certificate of Compliance
This is to certify that AGENCY will comply with all of the State and Federal Statutes, Rules and
Regulations identified in this Grant Agreement.
Certification of Non-Duplication of Grant Funds Expenditure
This is to certify that AGENCY has no ongoing nor completed projects under Grant Agreement with
other Federal fund sources which duplicate or overlap any work contemplated or described in this Grant
Agreement. It is further certified that any pending or proposed request for other Federal grant funds
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which would duplicate or overlap work described in the Grant Agreement will be revised to exclude
any such duplication of grant fund expenditures. It is understood that any such duplication of Federal
funds expenditures subsequently determined by audit will be subject to recovery by STATE.
Single Audit Act
If your political subdivision has had an independent audit meeting the requirements of the Single Audit
Act of 1984, (31 U.S.C.A. §7501 et. seq.),please forward a copy to GOHS,Attention: Finance Dept.,
within thirty (30) days of the effective date of this Grant Agreement. If such audit has not been
performed,please advise when it is being scheduled.
Buy America Act
The State and each subrecipient will comply with the Buy America requirement(23 U.S.C. 313)when
purchasing items using Federal funds. Buy America requires a State, or subrecipient,to purchase with
Federal funds only steel, iron, and manufactured products produced in the United States, unless the
Secretary of Transportation determines that such domestically produced items would be inconsistent
with the public interest, that such materials are not reasonably available and of a satisfactory quality,
or that inclusion of domestic materials will increase the cost of the overall project contract by more
than twenty-five (25) percent. In order to use Federal funds to purchase foreign produced items, the
State must submit a waiver request that provides an adequate basis and justification to and approved
by the Secretary of Transportation.
Certification on Conflict of Interest
General Requirements
No employee, officer or agent of a State or its subrecipient who is authorized in an official capacity to
negotiate, make, accept or approve, or to take part in negotiating,making, accepting or approving any
subaward, including contracts or subcontracts, in connection with this grant shall have, directly or
indirectly,any financial or personal interest in any such subaward. Such a financial or personal interest
would arise when the employee, officer, or agent, any member of his or her immediate family, his or
her partner,or an organization which employs or is about to employ any of the parties indicated herein,
has a financial or personal interest in or a tangible personal benefit from an entity considered for a
subaward. Based on this policy:
1. The recipient shall maintain a written code or standards of conduct that provide for disciplinary
actions to be applied for violations of such standards by officers, employees,or agents.
a. The code or standards shall provide that the recipient's officers, employees, or agents may
neither solicit nor accept gratuities, favors, or anything of monetary value from present or
potential subawardees, including contractors or parties to subcontracts.
b. The code or standards shall establish penalties, sanctions or other disciplinary actions for
violations, as permitted by State or local law or regulations.
2. The recipient shall maintain responsibility to enforce the requirements of the written code or
standards of conduct.
Disclosure Requirements
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No State or its subrecipient, including its officers, employees or agents, shall perform or continue to
perform under a grant or cooperative agreement, whose objectivity may be impaired because of any
related past,present,or currently planned interest,financial or otherwise,in organizations regulated by
NHTSA or in organizations whose interests may be substantially affected by NHTSA activities.Based
on this policy:
1. The recipient shall disclose any conflict of interest identified as soon as reasonably possible,
making an immediate and full disclosure in writing to NHTSA. The disclosure shall include a
description of the action which the recipient has taken or proposes to take to avoid or mitigate such
conflict.
2. NHTSA will review the disclosure and may require additional relevant information from the
recipient. If a conflict of interest is found to exist,NHTSA may
(a)terminate the award,or
(b) determine that it is otherwise in the best interest of NHTSA to continue the award and include
appropriate provisions to mitigate or avoid such conflict.
3. Conflicts of interest that require disclosure include all past, present or currently planned
organizational, financial, contractual or other interest(s) with an organization regulated by NHTSA
or with an organization whose interests may be substantially affected by NHTSA activities, and
which are related to this award. The interest(s)that require disclosure include those of any recipient,
affiliate, proposed consultant, proposed subcontractor and key personnel of any of the above. Past
interest shall be limited to within one year of the date of award. Key personnel shall include any
person owning more than a 20 percent interest in a recipient, and the officers, employees or agents
of a recipient who are responsible for making a decision or taking an action under an award where
the decision or action can have an economic or other impact on the interests of a regulated or affected
organization
Prohibition on Using Grant Funds to Check for Helmet Usage
The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check
helmet usage or to create checkpoints that specifically target motorcyclists.
Certification Regarding Debarment and Suspension
A. By signing and submitting this proposal, the prospective primary participant is providing the
certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and
1200.
B. The inability of a person to provide the certification required below will not necessarily result in
denial of participation in this covered transaction. The prospective primary tier participant shall
submit an explanation of why it cannot provide the certification set out below. The certification or
explanation will be considered in connection with the department or agency's determination
whether to enter into this transaction. However, failure of the prospective primary tier participant
to furnish a certification or an explanation shall disqualify such person from participation in this
transaction.
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C. The certification in this clause is a material representation of fact upon which reliance was placed
when the department or agency determined to enter into this transaction. If it is later determined
that the prospective primary tier participant knowingly rendered an erroneous certification, in
addition to other remedies available to the Federal Government, the department or agency may
terminate this transaction for cause or default or may pursue suspension or debarment.
D. The prospective primary tier participant shall provide immediate written notice to the department
or agency to which this proposal is submitted if at any time the prospective primary tier participant
learns its certification was erroneous when submitted or has become erroneous by reason of
changed circumstances.
E. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant,
person,principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180
and 1200. You may contact the department or agency to which this proposal is being submitted for
assistance in obtaining a copy of those regulations.
F. The prospective primary tier participant agrees by submitting this proposal that, should the
proposed covered transaction be entered into, it shall not knowingly enter into any lower tier
covered transaction with a person who is proposed for debarment under 48 CFR part 9,subpart 9.4,
debarred,suspended,declared ineligible,or voluntarily excluded from participation in this covered
transaction,unless authorized by the department or agency entering into this transaction.
G. The prospective primary tier participant further agrees by submitting this proposal that it will
include the clause titled Instructions for Lower Tier Certification including the Certification
Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion—Lower Tier Covered
Transaction,provided by the department or agency entering into this covered transaction,without
modification, in all lower tier covered transactions and in all solicitations for lower tier covered
transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.
H. A participant in a covered transaction may rely upon a certification of a prospective participant in
a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart
9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless
it knows that the certification is erroneous. A participant is responsible for ensuring that its
principals are not suspended, debarred, or otherwise ineligible to participate in covered
transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective
lower tier participants, each participant may, but is not required to, check the System for Award
Management Exclusions website(https://www.sam.gov).
1. Nothing contained in the foregoing shall be construed to require establishment of a system of
records in order to render in good faith the certification required by this clause.The knowledge and
infori-nation of a participant is not required to exceed that which is normally possessed by a prudent
person in the ordinary course of business dealings.
J. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a
covered transaction knowingly enters into a lower tier covered transaction with a person who is
proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or
voluntarily excluded from participation in this transaction, in addition to other remedies available
to the Federal government, the department or agency may terminate the transaction for cause of
default.
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Certification Regarding Debarment, Suspension,and Other Responsibility Matter
A. The prospective primary tier participant certifies to the best of its knowledge and belief,that it and
its principal:
1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participating in covered transactions by any Federal department or
agency;
2. Have not within a three-year period preceding this proposal been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection
with obtaining,attempting to obtain,or perfon-ning a public(Federal,State or local)transaction
or contract under a public transaction; violation of Federal or State antitrust statutes or
commission of embezzlement, theft, forgery, bribery, falsification or destruction of record,
making false statements, or receiving stolen property;
3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental
entity (Federal, State or Local) with commission of any of the offenses enumerated in
paragraph(1)(b) of this certification; and
4. Have not within a three-year period preceding this application/proposal had one or more public
transactions(Federal, State, or local)terminated for cause or default.
B. Where the prospective primary tier participant is unable to certify to any of the statements in this
certification, such prospective participant shall attach an explanation to this proposal.
Instructions for Lower Tier Certification
A. By signing and submitting this proposal, the prospective lower tier participant is providing the
certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and
1200.
B. The certification in this clause is a material representation of fact upon which reliance was placed
when this transaction was entered into. If it is later determined that the prospective lower tier
participant knowingly rendered an erroneous certification, in addition to other remedies available
to the Federal government, the department or agency with which this transaction originated may
pursue available remedies, including suspension or debarment.
C. The prospective lower tier participant shall provide immediate written notice to the person to which
this proposal is submitted if at any time the prospective lower tier participant learns that its
certification was erroneous when submitted or has become erroneous by reason of changed
circumstances.
D. The terms covered transaction, debarment, suspension, ineligible, lower tier, participant, person,
primary tier,principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts
180 and 1200. You may contact the person to whom this proposal is submitted for assistance in
obtaining a copy of those regulations.
E. The prospective lower tier participant agrees by submitting this proposal that, should the proposed
covered transaction be entered into, it shall not knowingly enter into any lower tier covered
transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4,
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debarred,suspended,declared ineligible,or voluntarily excluded from participation in this covered
transaction,unless authorized by the department or agency with which this transaction originated.
F. The prospective lower tier participant further agrees by submitting this proposal that it will include
the clause titled"Instructions for Lower Tier Participant Certification" including the "Certification
Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion- Lower Tier Covered
Transaction,"without modification,in all lower tier covered transactions and in all solicitations for
lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts
180 and 1200.
G. A participant in a covered transaction may rely upon a certification of a prospective participant in
a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart
9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless
it knows that the certification is erroneous. A participant is responsible for ensuring that its
principals are not suspended,debarred or otherwise ineligible to participate in covered transactions.
To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier
participants,each participant may,but is not required to,check the System for Award Management
Exclusions Website(https://www.sam.gov).
H. Nothing contained in the foregoing shall be construed to require establishment of a system of
records in order to render in good faith the certification required by this clause.The knowledge and
information of a participant is not required to exceed that which is normally possessed by a prudent
person in the ordinary course of business dealings.
1. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a
covered transaction knowingly enters into a lower tier covered transaction with a person who is
proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or
voluntarily excluded from participation in this transaction, in addition to other remedies available
to the Federal government, the department or agency with which this transaction originated may
pursue available remedies, including suspension or debarment.
Certification Regarding Debarment, Suspension,Ineligibility and Voluntary Exclusion
A. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor
its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participating in covered transactions by any Federal department or
agency.
B. Where the prospective lower tier participant is unable to certify to any of the statements in this
certification, such prospective participant shall attach an explanation to this proposal.
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Restriction on State Lobbying
None of the funds under this program will be used for any activity specifically designed to urge or
influence a State or local legislator to favor or oppose the adoption of any specific legislative
proposal pending before any State or local legislative body. Such activities include both direct and
indirect(e.g., "grassroots") lobbying activities,with one exception. This does not preclude a State
official whose salary is supported with NHTSA funds from engaging in direct communications
with State or local legislative officials, in accordance with customary State practice, even if such
communications urge legislative officials to favor or oppose the adoption of a specific pending
legislative proposal.
Certification for Contracts,Grant,Loans, and Cooperative Agreements(Federal Lobbying)
The undersigned certifies,to the best of his or her knowledge and belief,that:
A. No Federal appropriated funds have been paid or will be paid,by or on behalf of the undersigned,
to any person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with the awarding of any Federal contract,the making of any Federal grant,
the making of any Federal loan,the entering into of any cooperative agreement,and the extension,
continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or
cooperative agreement.
B. If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned will
complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance
with its instructions.
C. The undersigned shall require that the language of this certification be included in the award
documents for all sub-awards at all tiers (including subcontracts, subgrants, and contracts under
grants, loans, and cooperative agreements) and that all sub-recipients will certify and disclose
accordingly.
D. This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making
or entering into this transaction imposed by section 13 52,title 3 1,U.S. Code.Any person who fails
to file the required certification shall be subject to a civil penalty of not less than$10,000 and not
more than$100,000 for each such failure.
Signature of Project Director: Signature of Authorized Official of
Governmental Unit.
Michael Pooley, Chief of Police Bryant Powell, City Manager
Apache Junction Police Department City of Apache Junction
Date Telephone Date Telephone
26
Apache 3unction Police GOHS HIGHWAY
DeDartment SAFETY GRANT 2025-PTS-002
REIMBURSEMENT INSTRUCTIONS
1. Agency Official preparing the Report of Costs Incurred:
Name:
Title:
Telephone Number: Jax Number:
E-mail Address:
2. Agency's Fiscal Contact:
Name:
Title:
Telephone Number: Jax Number:
E-mail Address:
Federal Identification Number:
3. REIMBURSEMENTINFORMATION.-
Warrant/Check to be made payable to:
Warrant/Check to be mailed to:
(Agency)
(Address)
(City, State,Zip Code)
4. Unique Entity Identifier:
(Unique Entity Identifier#)
(Registered Address&Zip Code)
27
Apache 3unction Police GOHS HIGHWAY
DeDartment SAFETY GRANT 2025-PTS-002
AUTHORITY& FUNDS
I. This Project is authorized by 23 U.S.C. §402 and regulations promulgated there under, more particularly
Volume 102, and if State funds are involved, this project is authorized by ARS §28-602.
The funds authorized for this Project have been appropriated and budgeted by the U.S. Department of
Transportation. The expenses are reimbursable under Arizona's Highway Safety Plan Program Area 402-
PTS,as approved for by the National Highway Traffic Safety Administration.
2. A. EFFECTIVE DATE: B. FEDERAL FUNDS:
Authorization to Proceed Date S59,801.0
3. AGREEMENT AND AUTHORIZATION TO PROCEED
by State Official responsible to Governor for the
administration of the State Highway Safety Agency
J.M."Jesse"Torrez, Director Approval Date
Governor's Office of Highway Safety
Governor's Highway Safety Representative
28
RESOLUTION NO. 24-36
A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY
OF APACHE JUNCTION, ARIZONA, RETROAC�rIVELY APPROVING
SUBMISSION OF PROJECTS FOR CONSIDERATION IN ARIZONAS
2025 HIGHWAY SAFETY PLAN.
WHEREAS, the Governc)r' s Office of Highway Safety ("GOHS"')
sought proposals from state and local. agencies for highway
safety projects with a submittal deadline of March 8, 2024; and
WHEREAS, the City of Apachie JunCtion ("City"') , through its
police department ('�"AJPD") , on March 7, 2024, submitted projects
to be considered for funding in the form of reimbursable grants
from the National Highway Traffic Safety Administration; and
WHERAS, on August 20, 2024, the GOHS awarded the grants
requests to AJPD�
NOW, THEREFORE, be it resolved by the mayor and city
council of the City of Apache Junction, Arizona, as follows:
SECTION I :
Retroactive authorization is given for staff' s suic-ltittal, and
approval of the following pro3ects in the GOHS 2025 Highway
Traffic Safety grant program:
a) Police " raffic Services (PTS-002) $59, 801 . 00
- STEP Overtime
- Three (3) "Grappler"' Police Bumpers
b) Impaired Driving Program (AL-002) $15, 000 . 00
- 'I" 'vertime
c) Occupant Protection (OP-002) $5, 0()0 � 00
- Occupant Protection Overtime
d) Pedestrian arid Bicycle Safety (405g-001 ) $51000 . 00
- Pedestrian and Bicycle Enforcement
Total : 0,0.
RESOLUTION NO. 24-36
PAGE I OF 2
SECTION II :
The chief of police or his designee, is appointed the agent for
AJPD, to conduct all negotiations and to exec,,.ite and submit all
documents and any other necessary instruments in connection with
such grant .
SECTION-III :
The chief of police or his designee is authorized to take a.11
actions necessary to implement and complete the activities
submitted in the applications .
PASSED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF
APACHE WNCTION, ARIZONA, THIS DAY OF 2024 �
SIGNED AND ATTESTED TO THIS DAY OF 2024 .
Mayor
ATTEST:
jENNIFER PENA
City Clerk
APPROVED AS TO FORM:
BOARD J. STERN
City Attorney
RESOLUTION NO. 24-36
PAGE 2 OF 2
City of Apache Junction, Arizona 300 E Superstition
Boulevard
Agenda Item Cover Sheet Apache Junction,AZ 85119
Agenda Item No.4.
File ID: 24-861
Sponsor:Yvette McKinney Agenda Date: 10/15/2024
Index: In Control: City Council Meeting
Proclamation designating the week of October 13 through October 19, 2024 as "Arizona
Cities and Towns Week."
City of Apache Junction,Arizona Page 1 Printed on 1011012024
IP I ,top
rat am ton
ARIZONA CITIES AND TOWNS WEEK
OCTOBER 13-19, 2024
WHEREAS; the citizens of Apache Junction rely on the City to experience a
high quality of life in our community; and
WHEREAS; cities and towns in Arizona work 24 hours a day, seven days a
week to deliver vital City services such as fire, police and
emergency medical response to ensure safe communities-, and
WHEREAS,- cities and towns in Arizona also provide services and programs
that enhance the quality of life for residents such as parks and
recreational programs, libraries, health and wellness programs,
street maintenance; and
WHEREAS; it is important for Apache Junction to continue to provide the
excellent delivery of services and programs that our citizens
have come to expect in our community; and
WHEREAS; through participation and cooperation with our community
leaders, staff can work together to ensure that services provided
by the City can remain exceptional elements to the quality of
life.
NOW, THEREFORE, 1, Walter"Chip"Wilson, Mayor of the City of Apache Junction,
Arizona, do hereby proclaim the week of October 13-19, 2024, as
ARIZONA CITIES & TOWNS WEEK
Signed and attested to this day of October 2024.
W�a_lter"Chip" Wilson
Mayor
ATTEST:.
Jennifer Pena
City Clerk
City of Apache Junction, Arizona 300 E Superstition
Boulevard
Agenda Item Cover Sheet Apache Junction,AZ 85119
Agenda Item No.5.
File ID: 24-825
Sponsor: Chip Wilson Agenda Date: 10/15/2024
Index: In Control: City Council Meeting
Brief summary of intergovernmental updates from mayor and councilmembers.
City of Apache Junction,Arizona Page 1 Printed on 1011012024
City of Apache Junction, Arizona 300 E Superstition
Boulevard
Agenda Item Cover Sheet Apache Junction,AZ 85119
Agenda Item No.6.
File ID: 24-830
Sponsor: Bryant Powell Agenda Date: 10/15/2024
Index: In Control: City Council Meeting
City Manager's Report.
City of Apache Junction,Arizona Page 1 Printed on 1011012024
City of Apache Junction, Arizona 300 E Superstition
Boulevard
Agenda Item Cover Sheet Apache Junction,AZ 85119
Agenda Item No.7.
File ID: 24-835
Sponsor: Eli Richardson Agenda Date: 10/15/2024
Index: In Control: City Council Meeting
Announcement of Current Events.
City of Apache Junction,Arizona Page 1 Printed on 1011012024
City of Apache Junction, Arizona 300 E Superstition
Boulevard
Agenda Item Cover Sheet Apache Junction,AZ 85119
Agenda Item No.8.
File ID: 24-853
Sponsor:Yvette McKinney Agenda Date: 10/15/2024
Index: In Control: City Council Meeting
Presentation, discussion, public hearing and consideration of Ordinance No. 1552, approving
the text amendment to the Apache Junction City Code, Volume 1, Chapter 2: Mayor, Council,
and Appointed Boards and Commissions, Article 2-21: Board of Adjustment and
Appeals/Municipal Property Corporation/Public Safety Personnel Retirement Board, Section
2-21-3, Public Safety Personnel Retirement Board, repealing any conflicting provisions; and
providing for severability.
City of Apache Junction,Arizona Page 1 Printed on 1011012024
o ot,
m2eqf�the Superstition �Iountains
Date: September 25, 2024
To: Honorable Mayo and City Council Members
Through: Bryant Powell, City Manager
From: Jennifer Pena, City Clerk PP
Subject: Public Safety Personnel Retirement Board Code Section Amendment
During the city council work session of August 19, 2024, a request for consideration to
amend the Apache Junction City Code Vol. I section 2-21-3 Public Safety Personnel
Retirement Board. The amendment would allow the city council to fill a vacancy regardless
of the quorum status. This would ensure equitable and impartial representation on the board
since members consist of 2 civilian representatives, 2 police officers elected by the Police
Officers Association, and a chairman.
On August 20, 2024, City Council directed staff to review and consider updates to the
Apache Junction City Code, Volume 1, Subsection 2-21-3 Public Safety Personnel
Retirement Board related to vacancies on the board.
Back2round
On November 2, 2021, the city council voted 6:1 to direct staff to amend the multiple board
and commission sections of the city code so that in situations where the quorum is in danger
of not being met, the council will fill the vacancies immediately using the then-current talent
bank applications and will not wait until the annual October appointment cycle.
On December 7, 2021, the council adopted Ordinance No. 1520 and Resolution No. 21-53
related to the quorum preservation for all boards and commissions.
The Public Safety Personnel Retirement Board was included in this amendment. The board is
comprised of two civilians, two elected police officers, and a chairman.
The board has increased in activity these past few years and to provide fair and equal
representation to the members coming before the board, the city clerk's office is requesting
an amendment to this section of the city code. The amendment would allow vacancies on the
Public Safety Retirement Board to be filled immediately by the city council, even if the
quorum is not in danger of not being met.
If there becomes a vacancy on the board, new applicants may be sought in addition to using
the current talent bank applications for the Council to promptly fill the vacancy.
The Public Safety Personnel Retirement Board would be the sole entity affected by this
change.
ORDINANCE NO. 1552
AN ORDINANCE OF THE MAYOR AND CITY COUNCIL OF THE CITY
OF APACHE JUNCTION, ARIZONA, AMENDING APACHE JUNCTION
CITY CODE, VOLUME I, CHAPTER 2 : MAYOR, CITY COUNCIL AND
APPOINTED BOARDS AND COMMISSION, ARTICLE 2-21 : BOARD OF
ADJUSTMENT AND APPEALS/MUNICIPAL PROPERTY CORPORATION/
PUBLIC SAFETY PERSONNEL RETIREMENT BOARD, § 2-21-3 :
PUBLIC SAFETY PERSONNEL RETIREMENT BOARD, BY REPEALING
AND REPLACING IN ITS ENTIRETY SECTION 2-21-3, PUBLIC
SAFETY PERSONNEL RETIREMENT BOARD; REPEALING ANY
CONFLICTING PROVISIONS AND PROVIDING FOR SEVERABILITY.
WHEREAS, Apache Junction City Code ("A. J.C.C . ") , Volume I,
Chapter 2 : Mayor, City Council and Appointed Boards and Commission,
Article 2-21 : Board of Adjustment, Municipal Property Corporation,
Public Safety Personnel Retirement Board, was last updated by
Ordinance No. 1520 on December 7, 2021, in order to address quorum
issues; and
WHEREAS, the city council discussed the desire to further
amend the Public Safety Personnel Retirement Board filling of
vacancies provision (§2-21-3) to preserve the board complement any
time before the annual October appointment cycle to avoid any
imbalance of policy interests; and
WHEREAS, the city council subsequently directed staff to
change the above-noted section.
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF
THE CITY OF APACHE JUNCTION, ARIZONA, AS FOLLOWS :
SECTION I IN GENERAL
Apache Junction City Code, Volume I, Chapter 2 : Mayor, Council,
and Appointed Boards and Commission, Article 2-21 : Board of
Adjustment and Appeals/Municipal Property Corporation/Public
Safety Personnel Retirement Board, by repealing and replacing in
its entirety section 2-21-3, Public Safety Personnel Retirement
Board, is hereby amended as follows :
Pursuant to A.R. S . § 38-847 (A) , the city has previously
established a local board to administer public safety
personnel retirement matters under Title 38, Chapter 5,
Article 4 (A.R. S . § 38-841 et seq. ) The Board shall be
ORDINANCE NO. 1552
PAGE 1 OF 3
composed of 5 members comprised of the mayor, two sworn police
officers, and two citizens .
Under A.R. S . § 38-847 (B) , a term for any appointed member
shall be for a period of 4 years, with an expiration date of
October 31 of succeeding years unless sooner removed by the
council, either with or without cause. The terms of the
members shall be so staggered that no more than 2 members
shall expire in any one year.
In the event that the Board membership complement falls below
the 5-member board, the city council may fill the vacancy
before the annual October appointment cycle from the then-
existing talent bank or solicit applications/applicants to
maintain the balance of representation.
SECTION II REPEALING ANY CONFLICTING PROVISIONS
All ordinances and parts of ordinances in conflict with the
provisions of this ordinance or any part of the codes adopted
herein by reference are hereby repealed.
SECTION III PROVIDING FOR SEVERABILITY
If any section, subsection, sentence, phrase, clause or portion of
this ordinance or any part of the codes or regulations adopted
herein by reference is for any reason held to be invalid or
unconstitutional by the decision of any court of competent
jurisdiction, such decision shall not affect the validity of the
remaining portions thereof.
APPROVED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF
APACHE JUNCTION THIS DAY OF 2024 .
SIGNED AND ATTESTED TO THIS DAY OF f 2024 .
WALTER "CHIP" WILSON
ATTEST: Mayor
JENNIFER PENA
City Clerk
ORDINANCE NO. 1552
PAGE 2 OF 3
APPROVED AS TO FORM:
RICHARD J. STERN
City Attorney
ORDINANCE NO. 1552
PAGE 3 OF 3
City of Apache Junction, Arizona 300 E Superstition
Boulevard
Agenda Item Cover Sheet Apache Junction,AZ 85119
Agenda Item No.9.
File ID: 24-876
Sponsor: Matt Busby Agenda Date: 10/15/2024
Index: In Control: City Council Meeting
Discussion and consideration of Resolution No. 24-34, approving a corrected legal
description of district boundaries in Superstition Vistas Community Facilities District No. 2,
as set forth in an amended intergovernmental and development agreement.
City of Apache Junction,Arizona Page 1 Printed on 1011012024
RESOLUTION NO. 24-34
A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY
OF APACHE JUNCTION, ARIZONA, CONFIRMING PRIOR APPROVAL
OF FIRST AMENDMENT TO AMENDED AND RESTATED DISTRICT
DEVELOPMENT, FINANCING PARTICIPATION, WAIVER AND
INTERGOVERNMENTAL AGREEMENT FOR SUPERSTITION VISTAS
COMMUNITY FACILITIES DISTRICT NO. 2, APPROVING THE
CORRECTED LEGAL DESCRIPTION OF DISTRICT BOUNDARIES, AND
AUTHORIZING OTHER ACTIONS IN FURTHERANCE OF THIS
RESOLUTION WHETHER HERETOFORE OR HEREAFTER TAKEN
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL
OF THE CITY OF APACHE JUNCTION, ARIZONA, AS FOLLOWS:
SECTION I, FINDINGS
The mayor and city council hereby make the following findings:
A� On December 19, 2023, the Superstition Vistas Community
Facilities District No. 2 (the "District") granted a petition
requesting the deletion of an area from the boundaries of the
District (the "Deleted Area") pursuant to Sections 48-707 . F and
48-714, Arizona Revised Statutes. In connection with the deletion
of the Deleted Area, Brookfield Homes Holdings, LLC ("Brookfield")
and Brookfield ARLD 8500, LLC (""Brookfield ASLD") requested the
execution and delivery of the First Amendment to Amended and
Restated District Development, Financing Participation, Waiver and
Intergovernmental Agreement (the ""First Amendment to CFD
Development Agreement") .
B. On December 19, 2023, the mayor and council of the City,
adopted Resolution No. 21-46 which, among other things, approved
and authorized the execution and delivery of the First Amendment
to CFD Development Agreement .
C. The City, District, Brookfield and Brookfield ARLD
executed and delivered the First Amendment to CFD Development
Agreement, recorded as Fee No. 2024-005632 in the official records
of Pinal County, Arizona.
RESOLUTION NO. 24-34
PAGE 1 OF 3
D. Subsequent to the recording of the First Amendment to
CFD Development Agreement it was determined by the Pinal County
Assessor there were errors in the legal description of the Deleted
Area provided by Brookfield, and Brookfield has since corrected
the legal descr'-"�ption of the boundaries of the District.
SECTION II CONFIRMING PRIOR APPROVAL OF FIRST AMENDMENT TO CFD
DEVELOPMENT AGREEMENT AND APPROVAL OF CORRECTED LEGAL
B—Ek�-IP-T-I—ON
The prior approval of the First Amendment to CFD Development
Agreement is hereby confirmed and incorporation of the corrected
legal description attached hereto as Exhibit A as if it was
originaily part of the First Amendment to CFD Development Agreement
is approved.
SECTION III RATIFICATION AND AUTHORIZATION
.... ............... .........
A. Resolution No. 23-40 and all things done arising
therefrom are hereby ratified and confirmed in all other respects.
B. All actions of the mayor and council of the City, the
manager of the City, the clerk of the City, the finance director
of the City, and the City attorney of the City, or the designees
of any of them, whether heretofore or hereafter taken, in
furtherance of this resolution and pertaining to the approval of
the corrected legal description of the District boundaries, are
hereby ratified, confirmed, authorized and approved.
SECTION IV EFFECT OF RESOLUTION
A. If any section, paragraph, clause or provision of this
resolution shall for any reason be held to be invalid or
unenforceable, the invalidity or unenforceability of such section,
paragraph, clause or provision shall not affect any remaining
provisions of this resolution. The mayor and council of the City
hereby declares that it would have adopted this resolution and
each and every other section, paragraph, clause or provision hereof
and authorized the approval of the corrected legal description of
the District boundaries and confirmed approval of the First
Amendment to CFD Development Agreement pursuant hereto
irrespective of the fact that any one or more sections, paragraphs,
clauses or provisions may be held to be invalid, illegal or
unenforceable.
B. All resolutions or parts thereof inconsistent herewith
are hereby waived to the extent only of such inconsistency.
RESOLUTION NO. 24-34
PAGE 2 OF 3
PASSED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY
OF APACHE JUNCTION, ARIZONA, THIS 15TH DAY OF OCTOBER, 2024 .
SIGNED AND ATTESTED TO THIS DAY OF 2024 .
WALTER "CHIP" WILSON
Mayor
ATTEST:
JENNIFER PENA
City Clerk
APPROVED AS TO FORM:
<* 0 - 8-24
RICHARD JOEL STERN
City Attorney
RESOLUTION NO. 24-34
PAGE 3 OF 3
EXHIBIT A
CFD DESCRIPTION
THAT PORTION OF SECTION 17, SECTION 20, THE SOUTH HALF OF SECTION 18 AND THE NORTH HALF OF
SECTION 19, TOWNSHIP I SOUTH, RANGE 8 EAST OF THE GILA AND SALT RIVER MERIDIAN, FINAL
COUNTY, ARIZONA, MORE PARTICULARLY DESCRIBED AS FOLLOWS:
BEGINNING AT A PINAL COUNTY PUBLIC WORKS DEPARTMENT BRASS CAP IN HAND HOLE MARKING THE
WEST QUARTER CORNER OF SAID SECTION 20, FROM WHICH A PINAL COUNTY PUBLIC WORKS
DEPARTMENT BRASS CAP IN HAND HOLE MARKING THE NORTHWEST CORNER THEREOF BEARS
NORTH 0-17'3V' WEST, A DISTANCE OF 2641.12 FEET,
THENCE NORTH 0*17'35* WEST, ALONG THE WEST LINE OF THE NORTHWEST QUARTER OF SAID
SEC-11ON 20, A DISTANCE OF 2641,12 FEET TO SAID NORTHWEST CORNER;
THENCE SOUTH 89*46'31" WEST, ALONG THE SOUTH LINE OF SEC11ON 18, A DISTANCE OF 500,00 FEET
TO THE BEGINNNG OF A CURVE TO THE LEFT HAVING A RADIUS OF 2500.00 FEET, A CENTRAL ANGLE
OF 2255'OC, AND A CHORD THAT BEARS SOUTH 78*IV58" WEST, 993.35 FEET;
THENCE ALONG SAID CURVE, A DISTANCE OF 1000.00 FEET;
THENCE SOUTH 66*51'25" WEST, A DISTANCE OF 540.51 FEET TO THE BEGINNING OF A CURVE TO THE
RIGHT HAVING A RADIUS OF 3000.00 FEET, A CENTRAL ANGLE OF 30*3958", AND A CHORD THAT
BEARS SOUTH 82*11'24" WEST, 1586,58 FEET;
THENCE ALONG SAID CURVE, A DISTANCE OF 1605,68 FEET;
THENCE NORTH 82'28'36" WEST, A DISTANCE OF 583.29 FEET;
9 THENCE NORTH 5329*13" EAST, A DISTANCE OF 910,07 FEET TO A POINT ON THE SOUTH LINE OF SAID
SECTION 18;
THENCE NORTH 5329'26* EAST, A DISTANCE OF 4200�33 FEET TO A POINT ON THE WEST UNE OF THE
SOUTHWEST QUARTER OF SECTION 17;
g THENCE NORTH 0'17'10" WEST, ALONG SAID WEST LINE, A DISTANCE OF 155.64 FEET TO THE WEST
QUARTER CORNER OF SAID SECTION 17;
THENCE NORTH 0*1351" WEST, ALONG THE WEST LINE OF THE NORTHWEST QUARTER OF SAID SEC11ON
17, A DISTANCE Of' 2639�88 FEET TO NORTHWEST CORNER THEREOF;
THENCE NORTH 89'4VO4' EAST, ALONG THE NORTH LINE OF THE NORTHWEST QUARTER OF SAID
SECTION 17, A DISTANCE OF 264-2,33 FEET TO THE NORTH QUARTER CORNER THEREOF;
THENCE SOUTH 0'16'320 EAST, A DISTANCE OF 854,89 FEET;
THENCE NORTH 53'27'53* EAST, A DISTANCE OF 1443.33 FEET
TO A POINT ON THE NORTH LINE OF THE NORTHEAST QUARTER
ROWE E,
OF SAID SECTION 17; DORS
25 20�2
THENCE NORTH 89'47'06" EAST, ALONG SAID NORTH LINE,
A DISTANCE OF 1480.06 FEET TO THE NORTHEAST CORNER
OF SAID SECTION 17;
THENCE SOUTH 0*17*17" EAST, ALONG THE EAST LINE OF SAID
NORTHEAST QUARTER, A DISTANCE OF 2641.26 FEET TO THE
EAST QUARTER CORNER OF SAID SECTION 17;
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RESOLUTION NO. 24-34
EXHIBIT A PAGE 1. OF 5
CFD DESCRIPTION
THENCE SOUTH 0'17'38" EAST, ALONG THE EAST LINE OF THE SOUTHEAST QUARTER 011, SAID SECTION
17, A D!STANCE OF 2641.38 FEET TO THE SOUTHEAST CORNER THEREOF;
THENCE SOUTH 0'16'25� EAST, ALONG THE EAST LINE OF THE NORTHEAST QUARTER OF SECTION 20, A
D,,STANCE OF 2640,89 FEET TO THE EAST QUARTER CORNER THEREOF;
THENCE SOUTH 0*15'30- EAST, ALONG THE EAST LINE OF THE SOUTHEAST QUARTER OF SAID SECTION
20, A DISTANCE OF 2641,53 FEET TO THE SOUTHEAST CORNER OF SAID SECTION 20,
THENCE SOUTH 89*46'59' WEST, ALONG THE SOUTH LINE OF SAID SOUTHEAST QUARTER, A DISTANCr OF
2643.37 FEET TO THE SOUTH QUARTER CORNER OF SAID SECTION 20;
THENCE SOUTH 89*48'18" WEST, ALONG THE SOUTH LINE OF THE SOUTHWEST QUARTER OF SAID SEC19ON
20, A DISTANCE OF 2643.78 FEET TO THE SOUTHWEST CORNER THEREOF;
THENCE NORTH 0*17'01" WEST, ALONG THE WEST LINE OF SAID SOUTHWEST QUARTER, A DISTANCE OF
2640,28 FEET TO THE POINT OF BEG3NNING,
EXCEPT PARCEL "A" OF THE FINAL PLAT FOR PHASE 5 COMMERCIAL, RECORDED ON FEE NUMBER
2024-061060, PINAL COUNTY RECORDS,
EXCEPT PARCEL "A" OF THE FINAL PLAT FOR PHASE 3 COMMERCIAL, RECORDED ON FEE NUMBER
1 2024-061061, PINAL COUNTY RECORDS;
AND EXCEP7 PARCEL "11, 12, 13 & 14" OF THE FINAL PLAT FOR BLOSSOM ROCK PHASE 1, RECORDED
ON FEE NUMBER 2022-084918, FINAL COUNTY RECORDS.
CONTX4NS 57137910 SQUARE FE[t OR 1311,7059 ACRES OF LAND, MORE OR LESS,
SEE ATTACHED FXHIBIT "A" BY REFERENCE WE A PART HERETO.
-02
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RESOLUTION NO. 24-34
EXHIBIT A PAGE 2 OF 5
EXHIBIT "A"
jr�jyv LANa
NORTHEAST CORNER
SEC 17 TI S, R8E G&SRM
RONNIE E�
FOUND 3* BRASS CAP FLUSH DORS'.
STAMPED "LS 35306" . e. " '.
NORTHWEST CORNER .S/25//2-02,11
NORTHEAST CORNER N d
SEC 17 Tl S, RBE G&SRM
SEC 17 Tl S, R8E G&SRM
FOUND PINAL COUNTY
HIGHWAY DEPARTMENT FOUND CEO 1914 BRASS CAP
BRASS CAP LB t Lll
ll�*LLIOT AVENUE EAST 1/4 CORNER
(ALIGNMENT) SEC 17
WEST OUARTER CORNER TIS, R8E G&SRM
FOUND 2* GLO 1914
SEC 17 TlS, R8E G&SRM BRASS CAP FLUSH
FOUND BRASS CAP IN HAND HOLE
SEC 18 TTS, R8E SEC 17 TIS RBE
SOUTHEAST CORNER
L6 1-4
SOUTHWEST CORNER SEC 17 SEC 17
SOUTHEAST CORNER SEC 18 NORTHEAST CORNER
NORTHWEST CORNER SEC 20 �2 SEC 20
TlS, R8E C&SRM 71S, RBE G&SRM
FOUND PINAL COUNTY PWD FOUND OLD 1914
BRASS CAP IN HAND HOLE BRASS CAP FLUSH
L4 Ll 'VVjkR-NER RbAD=LZU
L3 c2 Uj (ALIGNMENT) 2
M iN > z EAST 1/4 CORNER
:1 SEC 20
TIS, RBE G&SRM
S IQ
FOUND GLO 1914
BRASS CAP FLUSH
SEC 19 TlS R8E 0 SEC 20 TIC REIE
o
POB 3: 0
WEST QUARTER CORNER z x SOUTHEAST CORNER
Eo C) 0 -,2 SEC 20
SEC 20 TIS, R8E G&SRM
FOUND PINAL COUNTY PWD m TIS, R8E G&SRM
BRASS CAP IN HAND HOLE 0 FOUND GLO 1914
I ' --- BRASS CAP FLUSH
RAY AVENUE L17 L16
%_
SOUTHWEST CORNER SOUTH 1/4 CORNER
SEC 20 TlS, R8E G&SRM SEC 20
FOUND PINAL COUNTY HIGHWAY TIS, R8E C&SRM
DEPARTMENT BRASS CAP IN HAND HOLE FOUND 2 1/2 OLD BRASS CAP
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MESA,ARIZONA 052 10
TEL480,76C8600 SHEET 3 OF 5
RESOLUTION NO. 24-34
EXHIBIT A PAGE 3 OF 5
EXHIBIT "A"
ff LL7_ L8 1
JOT AVENUEt
(ALIGNMENT)
SEC 18 11 S R8E SEC 17 TlS RBE
L6
(D
-Z
L4 WARNER RdA:D uj
(ALIGNMENT) 2
C2 m c
'2 z
C3
>
SEC 19 TIS R8E &Z X SEC 20 'Tl S R8E 01
0 0
ix
0
x
I Q
RAY AVENUff L17 L16
EXCEPTION
PARCEL W, PHASE 5 COMMERCIAL 0 LA"O
J FEE 2024-061060, PCR
EXCEPTION 38862
RONNIE E, NOT TO SCALE
(D PARCEL 'A', PHASE 3 COMMERCIAL DORS
FEE 2024-061061, PCR
25/202,
EXCEPTION -
"0 SUNRISE
A
PARCEL 11, 12, 13 & 14 WA, ENGINEERING
BLOSSOM ROCK PHASE I
FEE 2022-084918, PCR 204S SOUTH VINEYARD,SUITE 101
MESA,ARIZONA 65210
TEL 480�760.0600 SHEET 4 OF 5
RESOLUTION NO. 24-34
EXHIBIT A PAGE 4 OF 5
EXHIBIT' 11 A
CURVE TABLE
CURVE DELTA RADIUS LENGTH CHORD BEARING CHORD DIST
Cl 22*55'06* 2500�00 1000�0(Y S78'18'58'W 99135'
C2 30'39*58* 3000k0 1605.6T S8211*24"W 1586�58'
LINE TABLE
LINE # DIRECTION LENGTH
LEGEND
Ll S89'46'31"W 500,00' SUBJECT BOUNDARY
PECS SECTION LINE
L2 S66'51'25"W 540,51' PLSS SUB SECTION LINE
L3 Na2'2836"W 58129'
L4 N53*29*13*E 910.07'
—L5 —N53*29'26*E —420R33' ABBREVIATIONS
L6 N017'10"W 155�64' APN ASSESSOR PARCEL NUMBER
E EAST
L7 N013*51"W 2639�88! CLO GENERAL LAND OFFICE
G&SRM GILA & SALT RIVER MERIDIAN
264Z33'
A L8 N8945'04*E LS LAND SURVEYOR
5 --- N NORTH
L9 SO'16*32"E 854,89' FOR PINAL COUNTY RECORDS
PLSS PUBLIC LAND SURVEY SYSTEM
L10 N53*27'53"E 1443,33' POB POINT OF BEGINNING
POC POINT OF COMMENCEMENT
Lll N8947'06"E 1480,06' PWD PUBLIC WORKS DEPARTMENT
L12 S01 7)7"E 2641�26' R RANGE
s SOUIH
--L—1—3 —SO'17'38"E 2641-38' T TOWNSHIP
W WEST
L14 SO*16'25"E 2640.89' ��0318862
TT
NIE r
DoRs
L15 SW15'30"E 2641,53'
L16 S89*46'59"W 2643,37' 4
L17 S89*48!18'W 264178'
SUNRISE
ENGINEERING
2045 SOUTH VINEYARD,SUM 101
MESA,ARIZONA 05210
TEL 480,768,96M SHEET 5 OF 5
RESOLUTION NO. 24-34
EXHIBIT A PAGE 5 OF 5
City of Apache Junction, Arizona 300 E Superstition
Boulevard
Agenda Item Cover Sheet Apache Junction,AZ 85119
Agenda Item No. 10.
File ID: 24-801
Sponsor:Yvette McKinney Agenda Date: 10/15/2024
Index: In Control: City Council Meeting
Consideration of applicants for annual appointments and reappointments for the City of
Apache Junction Boards and Commissions. Council interviewed applicants at the October
14th work session and may take this opportunity to fill positions.
City of Apache Junction,Arizona Page 1 Printed on 1011012024
TAB 1 TAB 2 TAB 3 TAB 4 TAB 5 TAB 6 TAB 7 TAB 8 TAB 9 TAB 10 TAB 11
Last Met:1983 test NO* Meets Feb-MAY Lost Met:00/00/00 Meets As Needed Meew 1stWed. Meets.,Zod&4th Meeba 2nd Mort, Meelv.AtNeeded Meets:4th Tues 8 AM
Board OfAdjUtblftlant CO"'An"96"B"andef 'Heafth,and Human Sw4 IDA Jib I rary MpC' ParktRec Toes, p&Z PulaffCArt, PSPRS MSevverDistrict0lit,
Applicant Appeals
3yrTerm, a yr Term 3 Yr Term 6 Yrterm 3 Yr,Term 3 Yr Teon 3 Yr Term 3YrTerm 3,yrterm '4Yrrerm 6 YtT#M
Candidare�Incumb/App 'I-Mem4ens' $-Members, 7-Mombers(2022) 7'-Members 7-Members 5-Vernmrs 7-Members 7-Members S-Members S-Members 5-Member
Candidate Selection Pref Resident only Non kwl,OX, 9�Qorky mu!t be Resident!� R-sidoot only Residentonly Residentordy Residentonly Resident only, 3-M Re,,Pall funp� I C7tjZen+2 AJPD SemceBoundaries
Council Selection Pref 2 loaq of�pfluopce ExpiridgTiarms-0
E*jring Terms-2 Expiring Temrs-0 Expiring Terms-2 Vacancy-2(2026) Expiring Terms-2 Expiring Terms-1" Expiring Terms-2, ExpfrogTerms-2 Expiring Terms 0 EXPIrlingTerros-I ElmidngTerrns-D
Vacancy-3 fID24) ,--Ynnctl Vac&ncy,-4(2D27/28) vacancy-0 q1L Vacancy-0— -vacancy"o Vacancy�0 Vacancy-0 Vacancy-1
Lqnq�s MkLgA� mtco LP—rM S
Lerms
Ferms Tr,,ms Terms M�L�� M�r Mbr Condfflom Req
goruslt�4-- ney-Aesh!"t" Applicant
Candidate Selection Pref 1
Council Selection Pref
COUNCIL NOTES:
Resident Incumbent
Candidate Selection Pref 1
Council Selection Pref
COUNCILNOTES:
kvbr�lisa7 Rpzjdent,, Applicant Applicant
Candidate Selection Pref 1 2
Council Selection Pref
COUNCILNOTES:
Illidli'Vienf)�Rkdfihsat Incumbent
Candidate Selection Pref I
Council Selection Pref
COUNCILNOTES:
H*slhrnomi stw"-Resident Applicant Applicant Applicant Applicant Applicant Applicant Applicant Id he be
Candidate Selection Pref interested in
C serving
ouncil Selection Pref wou
COUNCIL NOTES:Applicant did not specify a preference
Lap;zj Wime-Resident, �j In111,nt CurrentlyServing CurrentlyServing CurrentlyServing
Candidate Selection Pref 1
Council Selection Pref
COUNCILNOTES:
Applicant
Candidate Selection Prof I
Council Selection Pref
COUNCIL NOTES:
Applicant Applicant Applicant Applicant
Candidate Selection Pref 3 4 2 1
Council Selection Prof
COUNCILNOTES:
Applicant
C ndidate Selection Pref I
C,
uncil Selection Pref
COUNCILNOTES:
w....... Currently Serving Currently Serving Incumbent Applicant
Candidate Selection Pref
Council Selection Pref I I I I I I I
Lost Met;1983 LOA met'. -ts,Fab-May Last MeWO/00100 MeetsAs Needed Meets: IstWed. Meets.,Ind Mon� Meets.As Needed" Meetsi4thTues,8AM
Mae Meets,,2nd&4th
Board of Adjustment t0mitruIc"O"Board'of 'Health and Human Svcs IDA Library MpC 'Park&Rec Tues� p&z Pubot Art PSPRS AJSoWetO1strIctCFO
Applicant Appeals
3 Yt Term a yrrortn� 3 Yr Term SWUM 3 Yr Term I Yr!or m 3 Yr Term 3 Yr Term 3 Yr term 41(rTerro 6 Yr Term
Candidate:Incumn/App 7-Members S-members 7-M-mbers(,2022) 7-Members 7-Members 5-Members 7-Members I-Members S-Members 5-Members 5-k4embe
Candidate Selection Pref Resident Only rtanAe, OK ma�orny musa Po Pe,,id®rnts kesident only Resident only 06sidemonly Assidardonly Resident only 3-AV Res Oag tmes 2 Citizoo+2 AJPO, ServioxBoundon,5
Council Selection Prof 2gontafairwe"co Expiring Terms-0
ExoItmoTerma-2 Expbrmgferm,�-d ExpiringTomns-2 Vacancy-2(20215) ExphIngTorms-2 Ex0ring1drms-I Expiring Terms-2 Expiring Term,-2, Expiring Terms-0 ExpiringTerms-2 Expiring terms-0
Vacancy-0 vacancy-0 Wconcy-2(2024) Vacancy-0 Acy-& Vacancy,-0 Vocanty-0
Vacancy-4{2027/181
Terms Mbr CondWans Re Wbr randmons qLeq Terms Term� Terma Telms Tms Mb,Condfions ML r4brCendmonsRe brLCondm ns!
_q __q WL___2__teq
COUNCIL NOTES:Applicant did not specify a preference
Starr,or,Aor-Residardl Applicant Applicant Id he be
Candidate Selection Pref 2 1 interested in
serving
Council Selection Prof wou
COUNCILINIOTES:
Resident Applicant Incumbent
Candidate Selection Pref 2 1
Council Selection Pref
COUNCILNOTES:
Apache Junction Sewer District(Superstition Mountains Community Facilities District No.1) Expiring Term
5 Members-6-yr terms
Members must be property owners within the service boundaries who own no more than 40 acres,cannot be an elected official of the
municipality or an employee or agent of the landowner or municipality.
Board of Adjustment Expiring Te�rn
7 Members - must be city residents-3-year term
Jaime Lanza
Construction Board of Appeals
5 members-not need be city residents -3-year term Expiring Term
I Architect or engineer licensed by state
1 General Building contractor licensed by sate and expereinced in the construction of commerical/industrial buildings
I licensed residential homebuilder experienced in the construction of 1-and 2-family dwelling units
1 electrical,plumbing or mechanical contractor licensed by the State of Arizona
1 general public member
Health and Human Services Commission
7 Members(council action 11,2021) Exp4 ing Term
Jeffrey Mitchell
The majority(4)of members must be city residents and the remaining members represent the zone of influence. Dr.Michael Brennan
No individual Miall be appointed to this cconrniss�on if the individual has received funding fron-,the city eiffier as an individual,oy if such
person has served on the board of an agency or been the employee ofan agency thaL has received funding frorn the city at any tirne
dw ing the preceding 12 months,
Industrial Development Authority Expiring Temi
7 Members - must be city residents 6-year term
Library Expidng Term
7 Members -must be city residents 3-year term Cheryl Hall
Vera Walters
Municipal Property Corporation Expidng TLrrn
5 Members-must be city residents -3-year term Wayne Standage(resigned)
Parks and Recreation Expiring Temi
7 Members -must be city residents -3-year term Frank Schoenbeck
Terralle Moore
Planning and Zoning Expidng Term
7 Members -must be city residents 3-year term Richard Cantwell
Dirk Begeman
Public Art Commission Expiring Term
5 Members - Min.3 active members be Residents -3-yr terms-
1-members:practicing artist(either resident or not)from the visual discipline)
4- members:a person(either resident or not)with a general interest in art
Public Safety Retirement Board Expiring Term
5Members 4-yrterms
Chip Wilson
Chair-Usually Mayor Chris Sabo
2-elected - from the Apache Junction Police Department thorugh the PCIA2
2-citizens(do not have to be city residents)appointed by Council
Vacancies
Term ends 10-31-2026
Vacancies
Term 11.1.2021-10.31.2024
Vacancies
I Contractor-other than general-Term 11.1.2021-10.31.2024
1 General Contractor-Term 11.1.2021-10.31.2024
1-Architect/Engineer-Term 11.1.2018-10.31.2023
Vacancies
Vacancies
1 -Term 11.1.2020-10,31,2026
1 -Term 11.1.2020-10.31.2026
1 Term 11.1.2021-10.31,2027
1 Term 11.1.2021-10.31.2027
1 Term 11.1.2022-10.31.2028
1 Term 11.1.2022-10.31.2028
Vacancies
Vacancies
I-Term 11.1.2020-10.31.2024
1-Term 11.1.2020-10.31.2024
Vacancies
Vacancies
Vacancies
Vacancies
CITY OF APACHE JUNCTION BOARD & COMMISSION MEMBERS AND TERMS-2024
Board of Adiustment
The primary duty of this Board is to hear and decide appeals or decisions made by the Zoning
Administrator in enforcement of the Zoning Ordinance. Members also hear appeals from the Zoning
Administrator's decisions in granting or denying issuance of building use permits and hear and decide all
matters referred to the Board by the Zoning Administrator.
"Hear variances to zoning matters
There are seven (7) members who DmIgustbe city residents. Members are appointed for a (3) three-year
term.
The board meets on an as-needed basis. Last met March 2024.
Board Liaison—Rudy Esquivias, 480-474-5083, reSC�L.livias@af)achejunctionaz.gov
Positions to be filled 2.
Terms Expiring 2024 Terms Expiring 2025 Terms Expiring 2026
Jaime Lanza- Resident Tim Brechon-Resident Rod Martin-Resident
1st Term 11t Term 1't Term
Nov 01, 2021 to Oct 31, 2024 Nov 01, 2022 to Oct 31,2025 Nov 01, 2023 to Oct 31,2026
Vacant Michael D Mcgraw-Resident Frank Schoenbeck-Resident
Term 1st Term 1st Term
Nov 01, 2021 to Oct 31, 2024 Nov 01, 2022 to Oct 31, 2025 Nov 01, 2023 to Oct 31,2026
Interviewing Also Applied for City Resident
Incumbent Applicants: Jaime Lanza y
Planning and Zoning— y
New Applicants: Lisa Evans cannot be on both
Stephen Harshman HHSC, IDA, Library, y
MPC, Parks & Rec and
Planning &Zoning
*Members cannot serve on Planning&Zoning if on Board of Adjustment
Construction Board o A ea s
The primary duty of the Board is to hear and decide appeals made by individuals regarding construction
codes and decisions made by the Building and Safety Manager. To provide for reasonable interpretations
of the provisions of the Technical Codes to determine the suitability of alternate materials and methods of
construction, and to recommend changes of the various building and fire codes to the Building and Safety
Manager. "Members can sit on BOA and/or P&Z
There are five (5) members they do not need to be residents of the city. Members are appointed to a (3)
three-year term.
Members consist of:
0 1 architect or engineer licensed by the State of Arizona,
0 1 general building contractor licensed by the State of Arizona and experienced in the construction
of commercial/industrial buildings, (George Ellison)
0 1 licensed residential homebuilder experienced in the construction of 1-and 2-family dwelling
units,
0 1 electrical, plumbing, or mechanical contractor licensed by the State of Arizona, and
0 1 general public member(Lay person). (Dave Hantzche)
Board members meet only on an as-needed basis. Last met in 1992.
Board Liaison—Rudy Esquivias, 480-474-5083, resquivias@apachejunctionaz.gov
Positions to be filled 3(Currently one member is a resident)
0 1 Arch itect/Engi neer
0 1 Non-General Contractor- Residential
0 1 Non-General Contractor- Electrical/Plumbing/Mechanical
Terms Expiring 2024 Terms Expiring 2025 Terms Expiring 2026
Vacant Dave M Hantzsche-Resident George Ellison—Non-Resident
Term 3rd Term 1t Term
Nov 1, 2021 to Oct 31, 2024 Nov 1, 2017 to Oct 31, 2025 Nov 1, 2023 to Oct 31, 2026
Position General Contractor— Position General Public Position General Contractor
Commercial/Industrial member(lay person)
Vacant
Term
Nov 1, 2021 to Oct 31, 2024
Position Non-General
Contractor- Residential
Vacant
Term
Nov 1, 2018 to Oct 31, 2023
Position Arch itect/Engineer
Interviewing Also Applied for City Resident
Incumbent Applicants:
New Applicants: Dr. Roy Starr Planning &Zoning Y
Health and Human Services Commission
This Commission conducts public hearings to determine the needs of City residents with regard to public
health, provision of human services and care of the elderly, handicapped and developmentally disabled.
They enhance the development of public health through public forums, seminars, and work with other
agencies.The Commission reviews requests submitted by health and human services providers for the
City funding and makes recommendations to the Council regarding such funding.The group assists in the
development of health care facilities and also makes recommendations regarding elderly health care and
emergency transportation programs.
There are seven (7) members, at least 4 of the-7 members shall be residents of the city, and no more
than 3 being non-residents from within the zone of influence.
No individual shall be appointed to this commission if the individual has received funding from the city
either as an individual or if such person has served on the board of an agency or been the employee of an
agency that has received funding from the city at any time during the preceding 12 months. Members are
appointed for a (3)three-year term.
This commission meets as needed. Last met April 2024.
Board Liaison—Jennifer Pena, 480-982-8002,jpena@apachejunctionaz.gov
Positions to be filled 2— 1 must be a resident.
Terms Expiring 2024 Terms Expiring 2025 Terms Expiring 2026
Jeffrey P Mitchell -Resident Jeffrey F Danford-Resident Delia Wood-Resident
2nd Term Ist Term 1st Term
Nov 01, 2020 to Oct 31, 2024 Nov 01, 2022 to Oct 31, 2025 Nov 01, 2023 to Oct 31, 2026
Dr. Michael Brennan - Non- Heather M Moeller-Resident Angela Smithson—Non-Resident
Resident within 5 miles V Term 1st Term
1st Term Nov 01, 2022 to Oct 31,2025 Nov 01, 2023 to Oct 31,2026
Nov 01, 2021 to Oct 31, 2024
Penny Volsine—Non-Resident
15t Term
Nov 1, 2023 to Oct 31, 2025
Interviewing Also Applied for City Resident
Incumbent Applicants: Dr. Michael Brennan N
New Applicants: Stephen Harshman BOA, IDA, Library, MPC, Y
Parks and Rec and
Planning &Zoning
Sandra Mykland Parks and Rec, Planning Y
&Zoning
Vera Walters Library Y
3 current members are residents so 1 more is needed
The Industrial Development Authority's main purpose is to be a funding mechanism for tex-exernptlow
interest bond financing made available by Federal law for certain eligible construction projects. State and
Federal laws restrict the types and cost of projects theAuthorityrnayfinance. |n/\rizona, thebeneficiaries
of such funding are almost always 501 (c) (3) entities like hospitals, private universities, charter schools,
museums, etc. Financing must meet state bond law requirements and, unless issued on a taxable basis,
must also meet state and federal income tax rules for tax-exempt bonds. The Apache Junction Industrial
Development Authority Board only meets on an as-needed basis as outside entities request consideration
mf this financing tool.
There are seven (7) members who must be city residents. Members are appointed for m /6\ six-year
term.
Meetings are held on@n as-needed basis. Last met Un'December 1989
Board Liaison—Dawn McCollum, 48O-474-5O66, dnoco||umn@apach junctionaz.gnv
Positions to be filled 6~
Library Board
The primary responsibility of this Board is to inform and advise the City Council on matters of public
interest and need in relation to the resources and services of the Apache Junction Public Library.They also
recommend the policy for governing, control and improvement of the Library and promote the public's
awareness of the services available at the Library.
There are seven (7) members who must be city residents. Members are appointed to serve (3)three-
year terms.
The board meets once a month. Last met August 2024.
Board Liaison -Sancie Lee-Brown, 480-474-8571, sleebrown@apachejunctionaz.gov
Positions to be filled 2.
Terms Expiring 2024 Terms Expiring 2025 Terms Expiring 2026
Cheryl Hall - Resident Sheryl Bigelow-Resident Catherine Meek- Resident
1st Term V Term 1st Term
Nov 1, 2021 to Oct 31, 2024 Nov 1, 2022 to Oct 31, 2025 Nov 1, 2023 to Oct 31, 2026
Vera Walters- Resident Robin Barker-Resident Barbara Fitzgerald-Resident
2 nd Term 111 Term 1st Term
Nov 1, 2018 to Oct 31, 2024 Nov 1, 2022 to Oct 31, 2025 Nov 1, 2023 to Oct 31,2026
Judy Borey-Resident
4th Term
Nov 1, 2022 to Oct 31, 2025
Interviewing Also Applied for City Resident
Incumbent Applicants: Cheryl Hall Y
Vera Walters HHSC y
New Applicants: HHSC, IDA, BOA, MPC, Y
Stephen Harshman Parks and Rec and
Planning &Zoning
HHSC, Parks & Rec and Y
Sandra Mykland Planning &Zoning
Y
Nola Perkins
The primary duties of this Corporation are related to City bond issues that are under consideration.The
Corporation reviews the City's Annual Report and Certificate of Disclosure at the end of each fiscal year.
The group is required by the Arizona Corporation Commission to file a Corporation Annual Report and
Certification of Disclosure along with the Listing of all Municipal Corporation Officers and Directors. This
report must include the [ity's annual Assets and Liabilities.
There are five (5) members who must be city residents. Members are appointed to serve a /3\three-year
term.
The corporation meets annually and when a bond issue may beconsidered. Last met October 2023.
'
Board Liaison—Dawn McCollum, 4X0-474-5D66, drncoUurn@apach junctionao.gov
Positions to be filled 3.
Parks and Recreation Commission
This Commission recommends regulations and policies for the government, control and improvement of
the public parks.The Commission also recommends fees for the use of public park facilities and other
changes as necessary for the efficient management of the City parks and the City's recreation program.
There are seven (7) members who-must be city residents. Members are appointed for a (3)three-year
term.
The commission meets once a month. Last met September 2024.
Board Liaison—Christi Hamm,480-474-5079, chamm@apachejunctionaz,gov
Positions to be filled 2.
Terms Expiring 2024 Terms Expiring 2025 Terms Expiring 2026
Frank F Schoenbeck-Resident Sheryl Bigelow-Resident Felicia Madrid- Resident
3 rd Term Vt Term 1st Term
Nov 01, 2021 to Oct 31, 2024 Nov 01, 2022 to Oct 31, 2025 Nov 01, 2023 to Oct 31, 2026
Terralle Moore Heather M Moeller-Resident Judy Borey-Resident
1st Term 3 rd Term 3rd Term
Nov 01, 2021 to Oct 31, 2024 Nov 01, 2022 to Oct 31, 2025 Nov 01, 2023 to Oct 31, 2026
Diele Kyhn-Resident
2nd Term
Nov 01, 2023 to Oct 31, 2026
Interviewing Also Applied for City Resident
Incumbent Applicants: Frank F. Schoenbeck Planning &Zoning Y
New Applicants: Jeremy Benoit Y
BOA, HHSC, IDA,
Stephen Hershman Library, MPC, and Y
Planning &Zoning
HHSC and Planning & y
Sandra Mykland Zoning
RlanninK and Zoning Commission
The primary duties of this commission is to formulate, create and administer any |evvfu| plan duly adopted
bv the governing body for the present and future growth of the city pertaining to the use of land and
buildings for any purpose, together with all incidental activities usually associated therewith and
commonly known as "Planning and Zmn|ng."They shall also make or cause tobe made a continuous study
of the best present and future use to which land and buildings shall be put within the city and in
cooperation with adjacent areas and to recommend tgthe governing body revisions in the plans which, in
the opinion of the commission, are for the best interest of the citizens of the city and promulgate rules of
procedure and 1n supervise the enforcement of rules so promulgated bv the commission and approved bv
the governing body.
There are seven (7) members who . Members are appointed to serve o (3) three-
yearterrn.
The commission meets twice amonth. SeptemberLast met
.
Board Liaison—Julie Christiansen, 48O-474-5O83,jchristiansen@apachejunctionaz.gov
Positions to be filled 2.
Public Arts Commission
This commission promotes and encourages diverse citizen participation in public art.They assist corporations,
commercial developments, and other private and governmental entities to incorporate public art and
recommend the operating and capital improvement program budgets for the public art program.They make
recommendations regarding the operating and capital improvement program budgets for the public art
program. The commission also conducts the request for qualifications process for all public art installations and
reviews gifts of art offered to the city for artistic and cultural purposes. They provide information,
recommendations and advise city council and staff on public art policies and initiatives relating to the city's
mission and vision statements for all art. They serve as the recommending body on public art projectsre|ating
to art in public places and as the recommending body nn public art projects re|otingLmartinprivate
development.
The Public Arts Commission shall consist offive (5) rnenmbers, ataminimum,the commission shall have three
Apache Junction city residents represented. Members are appointed toa three (3)year term.
Membership shall be comprised esfollows:
0 1 member: practicing artist (either resident or not)from the visual arts discipline;
0 4rnernbers: a person (either resident or not) with a general interest inart
Board Liaison—Rudy Esquivias, 48D-474-5O83, resquivias@apach junctionaz.Qov
Meetings are held on an as-needed basis~ Last met September` `
No positions are open.
Public Sa et Personnel Retirement Board
This board, required by state law section 38-847, is responsible for acting on applications for Deferred
Retirement Option Plan (DROP), normal retirement, accidental, disability retirements and survivor
benefits filed by system members.
There are five (5) members consisting of the mayor as board chair,two citizen members(who do not
have to be city residents)and two members from the Apache Junction Police Department. Board
members are appointed for(4)four-year term.
This board is required to meet at least two times a year and meets more as necessary. Last met July 2024
Board Liaison -Jennifer Pena, 480-982-8002,jpena@apachejunctionaz.gov
Positions to be filled 1—Police rep.
Terms Expiring 2024 Terms Expiring 2026 Terms Expiring 2027
Chip Wilson -Chair Jaime Lanza-Citizen Ron Neitzer-Citizen
2 nd Term 2"'Term 1s'Term
Jan 01, 2021 to Jan 01, 2024 Nov 01, 2020 to Oct 31, 2026 Nov 01, 2023 to Oct 31, 2027
Chris Sabo—Police Rep Ernest Eaton—Police Rep
2 nd Term 2111 Term
Nov 01, 2020 to Oct 31, 2024 Nov 01, 2018 to Oct 31, 2026
Police Representative Police Representative
Interviewing Also Applied for City Resident
Incumbent Applicants:
New Applicants:
The Superstition Mountains Community Facilities District No. 1 was formed bv the Apache Junction City
Council in July 1992, pursuant to Title 48, Chapter 4, Article 6 of the Arizona Revised Statutes as a
separate governmental entity from the City and is governed by an independent, voluntary, five-member
Board of Directors.The District is an independent, public, non-profit utility developed solely for the
benefit of its customers and the Apache Junction community to operate, and maintain a regional system
for the collection,transport, and treatment of sewage from the properties existing within its boundaries.
There are five (5) members, members must be property owners within the service boundaries who own
no more than 40 acres. Members are appointed toa <6l six-year terms.
The board meets once a month and holds special meetings when necessary. Last met September 2024
Board Liaison Jennifer Pena, 48O-982-8OO2,jpena@apachejunctionaz.gov
No positions are open~
Terms Expiring 2024 Terms Expiring 2026 Terms Expiring 2028
Terry J Dunn-Resident Jesse Gage-Resident
Kathleen Waldron-Resident James M Reynolds—Non-Resident
2od Term
Interviewing Also Applied for City Resident
Incumbent Applicants:
New Applicants:
Note: Changed Board name in Spring 2023
Applicant's Summary for Interviewing
Benoit,Jeremy
- Currently serving on:
- Incumbent for:
- Applicant for: Parks and Recreation
- Council may appoint to:
Brennan, Dr. Michael
- Currently serving on: Health & Human Services
- Incumbent for: Health and Human Services
- Applicant for:
- Council may appoint to:
Evans, Lisa
- Currently serving on:
- Incumbent for:
- Applicant for: Board of Adjustment, Planning and Zoning
- Council may appoint to:
Hall,Cheryl
- Currently serving on: Library
- Incumbent for: Library
- Applicant for:
- Council may appoint to:
Applicant's Summary for Interviewing
Harshman,Stephen
- Currently serving on:
- Incumbent for:
- Applicantfor: Board of Adjustment, Health & Human Services, Industrial Development
Authority, Library, Municipal Property Corporation, Parks& Recreation, Planning&
Zoning
- Council may appoint to:
Lanza,Jaime
- Currently serving on: Board of Adjustment, Industrial Development Authority, Public Arts
Commission, Public Safety Personnel Retirement Board
- Incumbent for: Board of Adiustment
- Applicant for:
- Council may appoint to:
Merrick, Martha
- Currently serving on:
- Incumbent for:
- Applicant for: Planning&Zoning
- Council may appoint to:
Applicant's Summary for Interviewing
Mykland,Sandra
- Currently serving on:
- Incumbent for:
- Applicant for: Health & Human Services, Library, Parks& Recreation, Planning&Zoning
- Council may appoint to:
Perkins, Nola
- Currently serving on:
- Incumbent for:
- Applicant for: Library
- Council may appoint to:
Schoenbeck, Frank
- Currently serving on: Board of Adjustment, Municipal Property Corporation, Parks and
Recreation
- Incumbent for: Parks and Recreation
- Applicant for: Planning&Zoning
- Council may appoint to:
Starr, Dr. Roy
- Currently serving on:
- Incumbent for:
- Applicantfor: Construction Board of Appeals, Planning&Zoning
- Council may appoint to:
Applicant's Summary for Interviewing
Walters,Vera
- Currently serving on: Library
- Incumbent for: Library
- Applicant for: Health and Human Services
- Council may appoint to:
CITY COUNCIL MEETING ROLL CA Date- 7
Work Study Regtular Special
S:9,00p4 S�-1,'fiMP E/12 If 5� E
CITY COUNCIL:
MAYOR WILSON
VICE MAYOR SCHROEDER
COUNCILMEMBER CROSS
MA
VICE
YO
M
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W
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COUNCILMEMBER HECK
COUNCILMEMBER JOHNSON
r I I Irl r�j, a;:0 �11:c
In 11 1 hOA A
COUNCILMEMBER NESSER
COUNCILMEMBER SOLLER
TOTAL
CITY STAFF: Pre e Present Ablexcu Neserit Ah/excu
CITY STAFF' res�
nt Able
City FManager Bryant Powell
F t ity
Assistant City Manager Matt Busby
C�ty Clerk J
ity Clerk Jennifer Pena
7
V
City Attorney Joel Stern
IT Director Doug Wirthgen
Mrkt Comm Director Kayla Fulmer t/
Public Safety Director Michaei Pooley
Public Safety Assistant Johnny John
Dev Services Director Rudy Esquivias
PW Director Ted Wolff
Parks& Rec Director Liz Langenbach t/
Econ Director Patrick Ainsworth
Library Director Pam Harrison
Finance Director Angelie Hawley
HR Director Anna McCray
Water District Director Mike Loggins
Deputy City Clerk Evie McKinney
Planning Manager Sidney Urias
Building& Safety Mgr AdrianAtegria
Senior Planner Kelsey Schattnik
Planner Erica Hernandez
Planner Nick Leftwich
PW Project Engineer Raquel Schatz
City Engineer Emile Schmid
Management Anaylyst RLob Wistler 1/1, V/
City Council
VOTE - ROLL CALL
1 7
ITEM# MEETING OF
MOTION BY: SECONDED BY:
NOTES:
(2_1_�Lq M V\qi e-5
2-
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YES NO ABSTAINED
CITY COUNCIL:
VICE MAYOR SCHROEDER
COUNCILMEMBER NESSER
..................
COUNCILMEMBER HECK
COUNCILMEMBER SOLLER V1,
COLINCILMEMBER JOHNSON L/
COUNCILMEMBER CROSS
MAYOR WILSON
-----------
TOTAL
OPP_6�01:�' AiiiiAINED
UNANIM IN FAVOR
TOTAL
Vote sheet 6
S:/5-Templates&Forms Vote Call—City Council
City Council
ORDINANCE VOTE - ROLL CALL
ITEM # MEETING OF
MOTION BY: SECONDED BY:
MOTION BY: SECONDED BY:
NOTES:
.................
YES 140 EXCUSED
..............
CITY COUNCIL:
................
]COUNCILMEMBER HECK'
.............
COUNCILMEMBER CROSS
FVICE MAYOR SCHROEDER
S
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TOTAL T IN FAVOR
_YNANIMO 5 OPPOSED EXCUSED
YES NO
EXCUSED
................................
CITY COUNCIL:
IN FAVOR tOPPOSED EXCUSED
COUNCILMEMBER SOLLER
C COU
OUNCILMEMBER JOHNSON
�VICE M�YOR�SCHR R
-—----------------................
COUNCILMEMBER NESSER
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MAYOR WILSON
TOTAL UNANIMOUS IN F R
S:/5—Templates&Forms/Vote Call—City Council
City Councill
VOTE - ROLL CALL
ITEM # MEETING OF
MOTION BY: SECONDED BY:
NOTES: 07 q q
.........------
YES No ABSTAINED
CITY COUNCIL:
COUNCILMEMBER CROSS
COLINCILMEMBER HECK
T
IC LINCIL EMBERJOHNSON V/
I VICE MAYOR SCHROEDER
_"J
COLINCILMEMBER NESSER
COUNCILMEMBER SOLLER__, v
MAYOR WILSON ...............
TOTAL
UNANi—MOUS IN FAVOR OPPOSED ABS, -INED
TOTAL
Vote sheet 5
S,/5—Templates&Forms vote call—City Council
BOARD
Yes
COUNCILMEMBER SOLLER
VICE MAYOR SCHROEDER
�COUINCILMEMBER NESSER
COUNCILMEMBEIR CROSS
0
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COUNCILMEMBER JOHNSON
MAYOR WILSON
—�OTAL
2 Yes No BO'AR-D---B"0-
COUNCILMEMBER NESSER
COUNCILMEMBER,JOHNSON T�' NAME.
COUNCILMEMBER CROSS
----------------
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MAYOR WILSON v
TOTAL
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M ER SOLLER
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=COLUNCI�LMEMBER NESSER NAME:
COUNCILMEMBER CROSS
COUNCILMEMBER JOHNSON
VICE MAYOR SCHROEDER SECOND
COUNCILMEMBER HECK
MAYOR WILSON
TOTAL
4 Yes No 1(),00IIIIII
COUNCILMEMBEIR HECK
Yes
COUNCILMEMBEIR HECK
COUNCILMEMBER CROSS NAME:
VICE MAYOR SCHROEDER
COUNCILMEMBER NESSER MOTION
COUNCILM EMBER JOHNSON ;S EEC DN D
COUNCILIVIEMBER SOLLER
MAYOR WILSON
S:\Templates&Forms\Vote Call-City Council-B&C appofintment only.docx
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MAYOR WILSON
TOTAL
6 Yes No i AL!
VICE MAYOR SCHROEDER
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COUNCILMEMBER HECK
COUNCILMEMBER SOLLER MOTION
COUNCILMEMBER JOHNSON SECOND
0 N LMEMBER CROSS
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MAYOR WILSON
-----------
Yes No
COUNCILME-MBER SOLLER
VICE MAYOR SCHROEDER NAME
COUNCILMEMBER NESSER
COUNCILIMEMBER CROSS 117 MOTION
COUNCILMEMBER HECK SECOND
COUNCILMEMBER JOHNSON
MAYOR WILSON
TOTAIij
Yes No [BOARD,
2 --—-------
NCILME"ER NESSER
NCILMEMBER JOHNSON
COUNCILMEMBER NESSER
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OUNCILIMEMBER CROSS
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COUNCILMEMBER HECK M TI N
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VICE MAYOR SCHROEDER
MAYOR WILSON TOTAL
S:\Templates& Forms\Vote Call-City Council- 8&C appoiintment only.docx
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-COUNCILMEMBER SOLLER
VICE MAYOR SCHROEDER NAME:
COUNCILMEMBER NESSER
COUNCILMEMBER,CROSS IV6ii6'-N
C.OUNCILMEMBER HECK SECOND
COUNCILMEMBER JOHNSON
MAYOR WILSON
TOTAL
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OUNCILMEMBER NESSER,
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COUNCILM.EMBER,CROSS
COUNCILMEMBER JOHNSON v m6'rION
VICE MAYOR SCHROEDER SE ND
COUNCILMEMBER, HECK
MAYOR WILSON
TOTAL
4 Yes No BOARD
COUNCILMEMBER, HECK t/
COUNCILMEMBER CROSS L/ NAME:
VICE MAYOR SCHROEDER
COUNCILMEMBER NESSER L7— MOfibN
COUNCILMEMBER JOHNSON -iECOND
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MAYOR WILSON
TOTAL----
S:\Templates&Forms\Vote Call -City Council-8&C appoiintment only,docx
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COUNCILMEMBER HECK _N�A:
COUNCILMEMBER JOHNSON
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Vi-C��Ai6R—SCHROEDER--'---
COUNCILMEMBER NESSER NAME:
COUNCILMEMBER HECK
COUNCILMEMBER SOLLER MOTION
COUNCILMEMBER JOHNSON SECO,�N=D
CO U N C I LM E M=B:E=RC=R0:SS==:::j:��LVI,--=
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MAYOR WILSON
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COUNCILMEMBER SCILLER
VICE MAYOR SCHROEDER
COUNCILMEMBER NESSER
COUNCILMEMBER CROSS M I N
COUNCILMEMBER HE CK SECOND
COUNCILMEMBER JOHNSON
----------------
MAYOR WILSON
T L
...........
2 Yes No BOA RD
COUNCILMEMBER NESSER_ ——-----
COUNCILMEMBER JOHNSON NAME. 02
COUNCILMEMBER CROSS
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COUNCILMEMBER HECK
COUNCILMEMBER SOLLER SECOND
L&:4-
VICE MAAZY�ORSCHROED�ERK ��V
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:M: AYOR WILSON TOTAL
S:\Templates&Forms\Vote Call-City Council- B&C appofintment only.docx
--------------
3 No 8 RD
COUNCILMEMBER,SOLLER
COUNCILMEMBER NESSER NAME:
COUNCILMEMBER,CROSS
COUNCILMEMBER JOHNSON
VICE MAYOR SCHROEDER SECON��D�
COUNCILMEMBER.HECK
MAYOR WILSON
TOTAL
Yes No BOA
'E6—U`N—C I L M—E'M—'—BE R-H E C K
COUNCILMEMBER CROSS
VICE MAYOR SCHROEDER
COUNCILMEMBER NESSER MOTION
COUNCILMEMBER,JOHNSON SECOND
...........
...........
COUNCILMEMBER SOLLER
MAYOR WILSON
TOTAL
Yes No BOARD
COUNCILMEMBER CROSS
COUNCILMEMBER HECK
COUNCILMEMBER JOHNSON
VICENAYOR SCHROEDER
COUNCILMEMBER NESSER
COUNCILMEMBER SOLLER
MAYOR WILSON
TOTAL
Yes
AR6
M
Yes No BOARD
VICE MAYOR SCHROEDER
COUNCILMEMBER, NESSER NAME:
jCOUNECILMEMBER HECK
COUNCILMEMBER SOLLER MOTION
COUNCILMEMBER JOHNSON SECOND
COUNCILMEMBER CR SS
MAYOR WILSON
S:\Templates& Forms\Vote Call-City Council-8&C appoiintment only.docx
3 Yes No BOARD ��b 4
-----------__ i
COUNCILMEMBER SOLLER
COUNCILMEMBER NESSER NA7ME:
COUNCILMEMBER CROSS
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VICE MAYOR SCHROEDER SECOND
COUNCILMEMBER HECK—_
.MAYOR W1,LSON
TOTAL
—--------------
4 Yes No BOARD
-------------- ..........
COUNCILMEMBER HECK-----,
COUNCILMEMBER CROSS— NIAME:
VICE MAYOR SCHROEDER
COUNCILMEMBER, NESSER MOTION
COUNCILMEMBER JOHNSON SECOND
COUNCILMEMBER SOLLER
MAYOR WILSON
TOTAL
5 Yes No BOARD
COUNCILMEMBER CROSS
COUNCILMEMBER HECK NAME:
COUNCILMEMBER JOHNSON
VICE MAYOR SCHROEDER MOT'i
COUNCILMEMBER NESSER SECOND
COUNCILMEMBER SOLLER
MAYOR WILSON
TOTAL
6 Yes No BOARD
Di�
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VICE MAYOR SCHROEDER
C Co Cl S
OUNCILMEMBER NESSER NAME-
C OU CILM C
OUNCILMEMMBER HECK
COUNCILMEMBER SCILLER MOTION
.......... __V�
COUNCILMEMBER JOHNSON SECOND
COUNCILMEMBER CROSS
MAYOR WILSON
TOTAL
------------------------
S:\Templates&Forms\Vote Call-City Council- B&C appoiintment only.docx
CITY OF APACHE JUNCTION
Mayoes Script
Regular Meeting
Tuesday, October 15, 2024
A. CALL TO ORDER
I would like to call this City of Apache Junction Council Meeting of October 15, 2024,
to order and ask everyone to put their cell phones on silent.
B. INVOCATION AND PLEDGE OF ALLEGIANCE
The invocation will be led by &the pledge by Councilmember
C. ROLL CALL
Roll Call
D. CONSENTAGENDA
As a reminder-All items under the Consent Agenda will be approved with one
motion. If a councilmember wishes to remove an item for further discussion, the
request will be made prior to approving the consent agenda and will be moved to
New Business.
1. Consideration of acceptance of agenda.
2. Consideration of approval of minutes of the regular meeting of October 1, 2024�
3. Consideration of approval of Resolution No. 24-36 retroactively approving
submission of projects totaling $84,801.00, for grant funded Arizona 2025
Highway Safety Plan.
Do I have a motion on the consent agenda? waitfor the motion and the 2nd
Roll Call.
E. AWARDS, PRESENTATIONS AND PROCLAMATIONS
4. Proclamation designating the week of October 13 through October 19, 2024, as
"'Arizona Cities and Towns Week."
F. REGIONAL INTERGOVERNMENTAL UPDATES
5. Regional Intergovernmental meeting updates from Council.
G. CITY MANAGER'S REPORT
6. City Manager's Report. Bryant to report
7. Announcement of Current Events. Eli to report
H. PUBLIC HEARINGS
8. Presentation, discussion, public hearing, and consideration of
Ordinance No.1552. Call on Evie
A. Any discussion among the council? council can discuss
B. I will now open the Public Hearing. There is a 5 minute time
limit, with a 1 minute warning that you will hear. Please state your name and
address for the record.
C. I will now close the public hearing and ask for a motion on Item #8,
Ordinance No. 1552. waitfor the motion & the 2nd
Roll Call.
Do I have the second motion to adopt Ordinance No. 1552?
Roll Call
1. OLD BUSINESS
J. NEW BUSINESS
9. Discussion and Consideration of Resolution No. 24-34. Call On Matt Busby
10. Consideration of applicants for annual Boards and Commissions
Before we begin, I would like to thank each and every one of you for applying
and your willingness to serve your city and its residents. This is a great way to influence
how our citys development and growth occur, and to ensure a vision for its future.)
Go to MOTIONS Sheet
K. COUNCIL DIRECTION TO STAFF
L. SELECTION OF MEETING DATES, TIMES, LOCATIONS AND PURPOSES
M. CALLTO PUBLIC
I would like to remind everyone that the Call to the Public is a courtesy and not
required by law.
It is a time for the public to express requests, communications, comments and
suggestions.
Request to speak forms must be completed and handed to the city clerk before the
end of the city managers report.
All issues shall be presented in a professional manner without personal attacks.
Under the open meeting law the COUNCIL CANNOT ENGAGE IN DISCUSSION
on the issues presented, but may respond to criticism and may direct staff to follow
up with the speaker directly and/or place this matter on a future agenda for council
discussion.
There is a three-minute limit for each speaker.
Does council have any requests of staff to follow up on?
N. ADJOURNMENT— I adjourn this meeting.
MOTIONS FOR 10.1S.2024
X APACHE JUNCTION SEWER DISTRICT—THERE IS 1 APPOINTMENT TO BE MADE
I MOVE THAT BE APPOINTED/REAPPOINTED TO THE
APACHE JUNCTION SEWER DISTRICT FOR A TERM TO EXPIRE ON OCTOBER 31, 2026,
(Filling a vacancy)
BOARD OF ADJUSTMENT—THERE ARE 2 APPOINTMENTS TO BE MADE
(Must be Resident—CANNOT serve on P & Z at same time)
I MOVE THAT BE APPOINTED/REAPPOINTED TO THE
BOARD OF ADJUSTMENT FOR A TERM TO EXPIRE ON OCTOBER 31, 2027.
1 MOVE THAT BE APPOINTED/REAPPOINTED TO THE
BOARD OF ADJUSTMENT FOR A TERM TO EXPIRE ON OCTOBER 31, 2027.
(Filling a vacancy)
CONSTRUCTION BOARD OF APPEALS—THERE ARE 3 APPOINTMENTS TO BE MADE
(Non-Resident O.K.)
I MOVE THAT BE APPOINTED/REAPPOINTED TO THE
CONSTRUCTION BOARD OF APPEALS AS THE "A GENERAL CONTRACTOR" FOR A TERM
TO EXPIRE ON OCTOBER 31, 2027.
(Filling a vacancy)
I MOVE THAT BE APPOINTED/REAPPOINTED TO THE
CONSTRUCTION BOARD OF APPEALS AS "'A NON-GENERAL CONTRACTOR" FOR A TERM
TO EXPIRE ON OCTOBER 31, 2027.
(Filling a vacancy)
I MOVE THAT BE APPOINTED/REAPPOINTED TO THE
CONSTRUCTION BOARD OF APPEALS AS THE "ARCHITECT/ENGI NEER" FOR A TERM TO
EXPIRE ON OCTOBER 31, 2026.
(Filling a vacancy)
MOTIONS FOR 10.15.2024
HEALTH & HUMAN SERVICES COMMISSION—THERE ARE 2 APPOINTMENTS TO BE
MADE (4 must be Res.) (Need 1 appointment to be a city resident)
I MOVE THAT — BE APPOINTED/REAPPOINTED TO THE
HEALTH & HUMAN SERVICES COMMISSION FOR A TERM TO EXPIRE ON OCTOBER 31,
2027. (MUST BE RESIDENT)
I MOVE THAT BE APPOINTED/REAPPOINTED TO THE
HEALTH & HUMAN SERVICES COMMISSION FOR A TERM TO EXPIRE ON OCTOBER 31,
2027�
INDUSTRIAL DEVELOPMENT AUTHORITY—THERE ARE 6 APPOINTMENTS TO BE MADE
(Must be City Resident)(original city code 2 15 1)
I MOVE THAT BE APPOINTED/REAPPOINTED TO THE
INDUSTRIAL DEVELOPMENT AUTHORITY FOR A TERM TO EXPIRE OCTOBER 31, 2026.
(Filling a vacancy)
I MOVE THAT BE APPOINTED/REAPPOINTED TO THE
INDUSTRIAL DEVELOPMENT AUTHORITY FOR A TERM TO EXPIRE OCTOBER 31, 2026.
(Filling a vacancy)
I MOVE THAT BE APPOINTED/REAPPOINTED TO THE
INDUSTRIAL DEVELOPMENT AUTHORITY FOR A TERM TO EXPIRE OCTOBER 31, 2027.
(Filling a vacancy)
I MOVE THAT BE APPOINTED/REAPPOINTED TO THE
INDUSTRIAL DEVELOPMENT AUTHORITY FOR A TERM TO EXPIRE OCTOBER 31, 2027.
(Filling a vacancy)
I MOVE THAT BE APPOINTED/REAPPOINTED TO T;E
INDUSTRIAL DEVELOPMENT AUTHORITY FOR A TERM TO EXPIRE OCTOBER 31, 2023, A
(Filling a vacancy)
I MOVE THAT BE APPOINTED/REAPPOI NTED TO THE
INDUSTRIAL DEVELOPMENT AUTHORITY FOR A TERM TO EXPIRE OCTOBER 31, 2028.
(Filling a vacancy)
MOTIONS FOR 10.15.2024
LIBRARY BOARD—THERE ARE 2 APPOINTMENTS TO BE MADE
(Must be Resident)
I MOVE THAT BE APPOINTED/REAPPOINTED TO THE
LIBRARY BOARD FOR A TERM TO EXPIRE ON OCTOBER 31, 2027�
1 MOVE THAT BE APPOINTED/REAPPOINTED TO THE
LIBRARY BOARD FOR A TERM TO EXPIRE ON OCTOBER 31, 2027.
MUNICIPAL PROPERTY CORPORATION—THERE ARE 3 APPOINTMENTS TO BE MADE
(Must be Resident)
I MOVE THAT BE APPOINTED/REAPPOINTED TO THE
MUNICIPAL PROPERTY CORPORATION FOR A TERM TO EXPIRE OCTOBER 31, 2027.
1 MOVE THAT BE APPOINTED/REAPPOINTED TO THE
MUNICIPAL PROPERTY CORPORATION FOR A TERM TO EXPIRE OCTOBER 31, 2027.
(Filling a vacancy)
I MOVE THAT BE APPOINTED/REAPPOINTED TO THE
MUNICIPAL PROPERTY CORPORATION FOR A TERM TO EXPIRE OCTOBER 31, 2027.
(Filling a vacancy)
PARKS AND RECREATION COMMISSION—THERE ARE 2 APPOINTMENTS TO BE MADE
(Must be Resident)
I MOVE THAT BE APPOINTED/REAPPOINTED TO THE
PARKS AND RECREATION COMMISSION FOR A TERM TO EXPIRE OCTOBER 31, 2027.
1 MOVE THAT BE APPOINTED/REAPPOINTED TO THE
PARKS AND RECREATION COMMISSION FOR A TERM TO EXPIRE OCTOBER 31, 2027.
MOTIONS FOR 10.15.2024
PLANNING AND ZONING COMMISSION—THERE ARE 2 APPOINTMENTS TO BE MADE
(Must be Resident)
I MOVE THAT BE APPOINTED/REAPPOINTED TO THE
PLANNING AND ZONING COMMISSION FOR A TERM TO EXPIRE ON OCTOBER 31, 2027.
1 MOVE THAT —BE APPOINTED/REAPPOINTED TO THE
PLANNING AND ZONING COMMISSION FOR A TERM TO EXPIRE ON OCTOBER 31, 2027.
PUBLIC SAFETY PERSONNEL RETIREMENT BOARD—THERE ARE 2 APPOINTMENTS TO
BE MADE
(5 members consisting of the Mayor as Board Chair, 2 citizen members (do not have to
be city residents) and 2 members of the AJ PD— must appoint 1 Police Representative
and one citizen member)
I MOVE THAT BE APPOINTED/REAPPOINTED TO THE
PUBLIC SAFETY PERSONNEL RETIREMENT BOARD AS "POLICE REPRESENTATIVE" FOR A
TERM TO EXPIRE ON OCTOBER 31, 2028.
1 MOVE THAT BE APPOINTED/REAPPOINTED TO THE
PUBLIC SAFETY PERSONNEL RETIREMENT BOARD AS "'CITIZEN MEMBER" FOR A TERM TO
EXPIRE ON OCTOBER 31, 2028.
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