HomeMy WebLinkAboutRES 02-08ATTACHMENT ONE
RESOLUTION NO.02-08
A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF APACHE JUNCTION,ARIZONA,
APPROVING AN INTERGOVERNMENTAL AGREEMENT WITH THE TOWN OF PAYSON TO ESTABLISH
A PARTNERING ARRANGEMENT FOR APPLICATION FOR COMMUNITY DEVELOPMENT BLOCK
GRANTS.
WHEREAS,the City of Apache Junction and the Town of Payson each are
members of the Central Arizona Association of Governments (CAAG);and
WHEREAS,CAAG is charged with the administration and distribution of
funds obtained through the Arizona Department of Commerce for Community
Development Block Grants (CDBG);and
WHEREAS,each year both the City of Apache Junction and the Town of
Payson are eligible for participation in the funding/distribution process (the
amount of funding available to each community depends upon the number of
communities making application for CDBG grant allocations);and
WHEREAS,the City of Apache Junction and Town of Payson,in June 1998,
entered into a partnership agreement to benefit from the joint fiscal sharing
arrangements;and
WHEREAS,the City of Apache Junction believes that it is in its best
interest to continue to partner with the Town of Payson, which would allow
each community to work on larger projects which cannot be considered under
normal funding circumstances;and
WHEREAS,CAAG has authorized a procedure for alternating fund years.
NOW,THEREFORE,BE IT RESOLVED THAT THE MAYOR AND CITY COUNCIL OF APACHE
JUNCTION,ARIZONA AS FOLLOWS:
Section 1.The City of Apache Junction hereby approves the intergovernmental
agreement with the Town of Payson to establish a partnering
agreement for application for Community Development Block Grants,
as set forth in Attachment 1.
Section 2.The Mayor is authorized to execute the Intergovernmental Agreement
as set forth in Attachment 1.
RESOLUTION NO.02-08
Page 1 of 2
Section 3.City staff is authorized to take any and all steps necessary to
effectuate the purpose and intent of the partnering agreement
referenced herein.
PASSED AND ADOPTED BY THE CITY COUNCIL OF APACHE JUNCTION,ARIZONA THIS 21ST
DAY OF MAY ,2002.
SIGNED AND ATTESTED TO THIS 21STDAY OF MAY ,2002.
_D
DOUGLAS
Mayor
ATTEST:
;et7.4
KATHLEEN CONNELLY
City Clerk
4 L 7,
APPROVED AS TO FORM:
RICHARD J.STERN
City Attorney
LEMAN
RESOLUTION NO.02-08
Page 2 of 2
ATTACHMENT FOUR
INTERGOVERNMENTAL AGREEMENT
BETWEEN THE TOWN OF PAYSON
AND THE CITY OF APACHE JUNCTION
This intergovernmental agreement ("IGA") is made and entered into effective the day
of , 2002, by and between the TOWN OF PAYSON, an Arizona
municipal corporation, hereinafter referred to as "Payson", and the CITY OF APACHE JUNCTION,
an Arizona municipal corporation, hereinafter referred to as "Apache Junction."
RECITALS
Both Payson and Apache Junction are members of the Central Arizona Association of
Governments (CAAG). CAAG is charged with the administration and distribution of funds obtained
through the Arizona Department of Commerce for Community Development Block Grants (CDBG).
Each year both Payson and Apache Junction are eligible for participation in the funding/distribution
process and the amount of funding available to each community depends upon the number of
communities making application for CDBG allocations. Both Payson and Apache Junction believe
that it is in the best interest of each community to partner with another participating community so
that one community can make application in one fiscal year and the other in the next fiscal year.
Therefore, each community will receive larger sums in the year of participation allowing each
community to work on larger projects which cannot be considered under normal funding
circumstances.CAAG has authorized a procedure for switching funding years. This agreement is
entered into to memorialize Payson's and Apache Junction's desire to switch funding years in FY
2002-2003 and FY 2003-2004. Both Payson and Apache Junction are empowered to enter into this
intergovernmental agreement by the provisions of AR. S. § 11-951,et seq.
NOW, THEREFORE, for and in consideration of the mutual covenants and agreements
contained herein, the parties agree as follows:
1.Pursuant to CAAG rules and regulations and the method of distribution established by
CAAG Regional Council, Payson and Apache Junction will submit required documentation to CAAG,
together with a copy of this IGA, which will inform CAAG that the parties to this IGA will partner
for purposes of funding rounds for FY 2002-2003 and FY 2003-2004. Payson and Apache Junction
have each submitted a letter of intent to CAAG indicating that it is the intent of the parties that
Payson will request funding for projects for FY 2002-2003 and will forego finding for FY 2003-
2004, and that Apache Junction will request funding for projects in FY 2003-2004 and will forego
funding in FY 2002-2003.This will allow Apache Junction to receive double or increased finding
in FY 2003-2004 and will allow Payson to receive double or increased funding in FY 2002-2003.
Intergovernmental Agreement
Town of PaysowCity ofApache Junction Page 1
1 '
2.Both Payson and Apache Junction acknowledge that there is a possibility of changes in
State policy and/or funding in the future and that each assumes said risk knowingly, understanding
that funding levels may change during the two (2) year term of this IGA.Both Payson and Apache
Junction further understand that the letter of intent filed in accordance with this IGA is valid for a
period of two (2) years and there shall be no authority to withdraw or modify such letter of intent
after February 1, 2002.
3.Both Payson and Apache Junction shall be fully and solely responsible for compliance
with all rules and regulations applicable to the grant applications each may submit and for any funding
received.Failure to obtain funding or grants as a result of a community's failure to timely file
applications for grant finds shall not authorize relief from this IGA.This IGA shall have a term of
two (2) years from the date first above stated.
4.Both Payson and Apache Junction shall be responsible for payment of any fees charged
by CAAG for work performed by CAAG on behalf of that community during the term of this
agreement.
5.The Town Manager for Payson and the City Manager for Apache Junction are
authorized to execute any and all documents required to carry out the intent of this IGA. Each party
shall provide to the other party copies of the letter of intent required pursuant to Paragraph 1 prior
to April 1, 2002, together vbith any and all other documentation or records required to carry out the
provisions of this IGA.
6.The provisions of A.R. S. § 38-511 relating to termination of agreements due to conflicts
of interest apply to this IGA.
7.Notices shall be mailed to the parties as follows:
Town of Payson
Beth Beck
Grants Coordinator
303 North Beeline Highway
Payson, Arizona 85541
EXECUTED effective the date first above written.
CITY OF APACHE JUNCTION,
an Arizona municipal corporation
By
Douglas Coleman, Mayor _
City of Apache Junction
Curtis A. Shook
City Manager
100 North Idaho Road
Apache Junction, Arizona 85219
TOWN OF PAYSON,
an Arizona municipal corporation
By
Intergovernmental Agreement
Town of Payson/City of Apache Junction Page 2
APPROVED AS TO FORM:
Richard Joel Stern, City Attorney
ATTEST:
Kathleen Connelly, City Clerk
STATE OF ARIZONA
County of Gila
The foregoin
Apache Junctiol
Mayor of
) ss.
APPROVED AS TO FORM:
Uel I. Stfeichihan, Tbwn Attorney
ATTEST:
Silvia Smith, Town Clerk
Interanvernmental Agreement between the Town of Payson and the City of
igned before me thisr.2 A y of COZeiko..A , 2002,Ray Schum,
ayson, on behalf of the Town.
STATE OF ARIZONA
County of
) ss.
otary Public
The foregoing Intergovernmental Agreement between the Town of Payson and the City of
Apache Junction was signed before me this day of , 2002, by Douglas
Coleman, Mayor of the City of Apache Junction, on behalf of the City.
Notary Public
My commission expires:
C:1MyfileslAgreements and ContractstApache Junction IGA re CCBG.wpd
Intergovernmental Agreement
Town of Payson/City of Apache Junction Page 3