HomeMy WebLinkAboutRES 18-02RESOLUTION NO. 18-02
A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY
OF APACHE JUNCTION,ARIZONA,AUTHORIZING THE CITY O F
APACHE JUNCTION TO ENTER INTO AN INTERGOVERNMENTAL
AGREEMENT WITH MARICOPA ASSOCIATION O F GOVERNMENTS
("MAG")FOR BICYCLE AND PEDESTRIAN MASTER PLANS AND
FIRST TIME UPDATES ON -CALL PROGRAM GRANT FUNDS.
WHEREAS,pursuant to A.R.S.§11-952(A),public entities
may enter into intergovernmental agreements with other
municipalities and governmental entities (the "Parties")for
joint or cooperative activities; and
WHEREAS,the purpose of this joint effort is to allow MAG
to acquire federal funds for the formation of a bicycle and
pedestrian master plan (the "Project")for the City of Apache
Junction (the "City"); and
WHEREAS,MAG shall be the designated agent for the City;
and
WHEREAS,the estimated total cost of the Project is
$197,800.00; and
WHEREAS,federal -aid funds will contribute 80%of this
amount ($158,240.00)for the cost of the Project; and
WHEREAS,the City is responsible for 20% of the cost of the
Project ($39,560.00); and
WHEREAS,the Parties have crafted the attached written
intergovernmental agreement which formalizes the arrangement.
NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY
COUNCIL OF THE CITY OF APACHE JUNCTION ARIZONA, AS FOLLOWS:
RESOLUTION NO.18-02
PAGE 1 OF 2
1)The mayor and city council approve the form of the
intergovernmental agreement between the City of Apache
Junction and the Maricopa Association of Governments ("No.
887")and the mayor is hereby authorized to sign the
agreement on behalf of the City.
2)The city manager and/or his designee is authorized and
directed to take all steps necessary to carry out the
purpose and intent of this resolution and to fulfill all
the duties required under the agreement.
PASSED AND ADOPTED BY THE MAYOR AND CITY COU CIL OF THE CITY OF
APACHE JUNCTION, ARIZONA, THIS aeril DAY OF , 2018.
SIGNED AND ATTESTED TO THIS DAY OF
ATTEST:
KATHLEEN CONNELLY
City Clerk
APPROVED AS TO FORM:
2 •15-
RICHARD J. STERN
City Attorney
RESOLUTION NO. 18-02
PAGE 2 OF 2
, 2018.
AGREEMENT BETWEEN
MARICOPA ASSOCIATION OF GOVERNMENTS
AND THE CITY OF APACHE JUNCTION
FOR APACHE JUNCTION ACTIVE TRANSPORTATION PLAN
This agreement (the "Agreement") is between the Maricopa Association of Governments ("MAG"), an
Arizona non-profit corporation and the City of Apache Junction, an Arizona municipal corporation ("CITY"),
collectively referred to as the "Parties," or individually as a "Party."
This Agreement shall become effective as of the date it is duly executed by the last Party and shall continue
in full force and effect until June 30, 2019.MAG and CITY view this Agreement as a mutually beneficial
relationship.
Al Statutory Authorization Agreement
MAG
MAG is empowered by Arizona Revised Statutes §§ 28-6308 and 28-6353 to enter into this Agreement.
MAG is the recipient of Regional Area Road Funds, Federal Highway Administration ("FHWA") Funds, and
Federal Transit Administration Funds as described in the FY 2018 MAG Unified Planning Work Program
and Budget ("FY 2018 UPWP"),and as described in the agreement between MAG and the Arizona
Department of Transportation ("ADOT").
THE CITY OF APACHE JUNCTION
CITY is authorized by Arizona Revised Statutes § 11-952 to enter into this Agreement.
Ell Purpose of the Agreement
The purpose of this Agreement is to identify and define the level of financial participation by CITY and MAG
to prepare an Active Transportation Plan (the "PROJECT").
The PROJECT will be completed through MAG Contract No. 828B-OC using a consultant(s) from the
approved FY 2018 Pedestrian and Bicycle Facilities Design Assistance Program and Bicycle and
Pedestrian Master Plans and First Time Updates On -Call Consultant list.The cost of this PROJECT will
not exceed ONE HUNDRED NINETY SEVEN THOUSAND EIGHT HUNDRED DOLLARS AND NO/100
($197,800.00).The scope of work is set forth in Exhibit "A."
gl Mission/Goal Statement
The goal of the PROJECT is to promote active transportation such as walking, biking, and equine use within
the City of Apache Junction through encouraging the deployment and integration of active transportation
within the greater transportation network.
121 Study Funding
1.MAG is the recipient of FY 2018 FHWA Planning Funds as described in the FY 2018 UPWP and in
the agreement between MAG and the ADOT.
2.The FY 2018 UPWP includes the PROJECT as part of the approved FY 2018 Bicycle and Pedestrian
Master Plans and First Time Updates On -Call.
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3.The consultant contract for the PROJECT will be for an amount not to exceed $197,800.Subject to
the availability of funding and approval of their respective governing bodies, funding for the PROJECT
will be shared among the Parties as follows:
Maricopa Association of Governments $158,240 80%
The City of Apache Junction $39.560 20%
Total $197,800 100%
4.Cost adjustments:The MAG/CITY proportional share is to be split 80/20 for any amount less than or
equal to $197,800. If the cost for the consultant is more than $197,800 it will be CITY'S responsibility
to cover excess costs.
5.CITY'S financial participation is limited to paying CITY'S proportional share as provided in paragraphs
3 and 4 above.It shall be MAG's responsibility to enter into the consultant contract.
6.MAG will invoice CITY for CITY'S proportional share within thirty (30) calendar days of execution of
this Agreement.CITY shall make payment to MAG thirty (30) calendar days after receipt of invoice.
The financial contribution of both Parties shall be deposited into the specified account no later than
sixty (60) calendar days after payment of invoice. MAG shall maintain billing accounts and financial
records during and for three (3) years after the completion of this Agreement and will produce the
same to CITY upon CITY's written request.
7.All notices or demands required to be given pursuant to the terms of this Agreement shall be given to
the other Party in writing, delivered in person, sent by confirmed email, deposited in the United States
mail, postage prepaid, registered or certified mail, return receipt requested, or deposited with any
commercial air courier or express service at the addresses set forth below, or to such address as the
Parties may substitute by written notice given in the manner described in this paragraph.
For MAG:
Dennis Smith
Executive Director
Maricopa Association of Governments
302 North First Avenue, Suite 300
Phoenix, Arizona 85003
602-254-6300
For CITY:
Larry Kirch
Director of Development Services
City of Apache Junction
300 E.Superstition Boulevard
Apache Junction, AZ 85119
480-474-5082
Notices shall be deemed received on date delivered, if delivered by hand; on the day it is sent by
confirmed email; on the second day after its deposit with any commercial air courier or express service;
or, if mailed, ten (10) calendar days after the notice is deposited in the United States mail as above
provided; and on the delivery date indicated on receipt if delivered by certified or registered mail.Any
time period stated in a notice shall be computed from the time the notice is deemed received.Notices
sent by confirmed email shall also be sent by regular mail to the recipients at the above addresses.
This requirement for duplication notice is not intended to change the effective date of the notice sent
by confirmed email.
8.In the event that the MAG funds required for performance of this Agreement are withdrawn or are not
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available for funding, this Agreement, without penalty to any of the Parties,may be immediately
terminated; and any financial contribution paid by CITY will be returned to CITY.
El General Terms and Conditions of the Agreement
1.Governing Law.This Agreement is entered into in Arizona and shall be construed and interpreted
under the laws of the State of Arizona.
2.Severabilitv.If any provision of this Agreement is declared invalid,illegal or unenforceable, that
provision shall be severed from the Agreement, and the remaining provisions shall otherwise remain
in full force.
3.Hold Harmless.Each Party to this Agreement, as Indemnitor, agrees to indemnify, defend and hold
harmless the other Party, and such Party's departments, officers, employees, elected officials, agents
and representatives (collectively,"INDEMNITEES"),for,from and against all liability,losses,
expenses,damages or claims (collectively "CLAIMS") arising from or related to the Indemnitor's
performance or non-performance of its obligations pursuant to the terms of this Agreement.
4.This Agreement shall not be construed to imply authority to perform tasks, or accept any responsibility,
not expressly set forth herein.
5.This Agreement shall be strictly constructed against the creation of a duty or responsibility unless the
intention to do so is clearly and unambiguously set forth herein.
6.This Agreement shall be subject to cancellation for conflict of interest without penalty or further
obligations as provided by A.R.S. § 38-511.
7.This Agreement constitutes the entire understanding of the Parties and supersedes all previous
representations, written or oral, with respect to the services specified herein. This Agreement may not
be modified or amended except by a written document, signed by authorized representatives of each
Party.
8.Each Party hereby warrants and represents that it has full power and authority to enter into and
perform this Agreement, and that the person signing on behalf of each has been properly authorized
and empowered to enter into this Agreement.Each Party further acknowledges that it has read this
Agreement, understands it, and agrees to be bound by it.
(Signature page follows)
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IN WITNESS WHEREOF,the Parties hereto have executed this Agreement.
City of Apache Junction, an Arizona municipal corporation
By:
Jeff Serdy
Mayor
Date:
Attest:
By:
Kathleen Connelly
City of Apache Junction Clerk
Maricopa Association of Governments, an Arizona non-profit corporation
By:
Dennis Smith
Executive Director
Date:
Reviewed as to form by General Counsel for Maricopa Association of Governments, and Counsel
for the City of Apache Junction
I hereby state that I have reviewed the proposed Agreement, between the City of Apache Junction and
Maricopa Association of Governments, and declare the Agreement to be in proper form and within the
powers and authority granted to their respective governing bodies under the laws of the State of Arizona.
By: Richard J. Stern
City Attorney
Mitesh V. Patel
Maricopa Association of Governments
General Counsel
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APPENDIX A — SCOPE OF SERVICES
MARICOPA ASSOCIATION OF GOVERNMENTS (MAG)
APACHE JUNCTION ACTIVE TRANSPORTATION PLAN
WORK PLAN AND TASKS
The purpose of this Section is to outline the major tasks required to be performed by the
CONSULTANT in order to produce the needed analyses and deliverables to MAG.
Project Overview:
The City of Apache Junction ("CITY") is embarking on developing its first Active Transportation
Plan (ATP).The plan will serve as the primary tool for deployment and integration of safer modes
of transportation for bicyclists,pedestrians,equestrians and other modes of non -vehicular
transportation.The CITY desires a process and a resulting plan that is award winning.The plan
will thoroughly incorporate public health and healthy planning principles to ensure that the CITY
will be both a safe and healthy community.Mobility and safety will be stressed; increasing users
and decreasing accidents are two major goals of the ATP.
This initial ATP, once implemented, will guide the CITY toward a future silver designation as a
Bicycle Friendly Community from the League of American Bicyclists (LABA).The bicycle aspects
of the plan will be built around the framework of the LABA as well as the 6 E's.The same is true
for the pedestrian aspects of the plan.The plan, once implemented, will move the CITY toward
initial designation of Bronze by the Walk Friendly Community program.The CITY is widely known
as an equestrian community and the plan must fully consider the needs of the equestrian users of
area facilities including rights -of -way ("ROW").Finally, the demographic makeup of the CITY has
led to the visible presence of golf carts and neighborhood electric vehicles being used within the
CITY.Both horses and electric vehicles do serve as transportation for a segment of the population.
This project will map out a direction for the ATP and develop a phased approach to integrating
transportation choice into existing and new infrastructure for safer access to destinations. The plan
and process will coordinate with adjacent local jurisdictions to connect routes outside of the CITY
limits as well as on a regional level. The plan will incorporate the most current active transportation
practices and present a long-range vision for the CITY so that the CITY becomes recognized as a
premier community for active transportation opportunities.The plan will guide future development
but also guide and enhance existing sidewalks, trails and roadways in an effort to create a complete
network of facilities for bicyclists,pedestrians,equestrians and other forms of non -motorized
transportation.
Community Description:
The CITY was incorporated in 1978 and has some challenges with transportation that the CITY
would like to develop into strengths.One of the major features of the community is Apache Trail,
which is the community's main east -west thoroughfare that was the original U.S. Highway 60 route.
This major six lane highway corridor served the community up to the 1990s as U.S. 60 until the
freeway was opened south of Southern Avenue.Apache Trail remains a 300 foot right-of-way that
primarily emphasizes vehicular transportation.This roadway now has bicycle lanes and serves as
a portion of U.S.Bike Route 90 through the CITY. While there are bike lanes and scattered
sidewalks, this major commercial corridor does not present an inviting or safe appearance for non-
vehicular transportation.Apache Junction has a population of around 40,000 full-time residents
which nearly doubles during the winter months. Many winter residents are from northern climates
and wish to get out to bike, walk and ride horses in the mild winter climate of Apache Junction. The
CITY does not have bus transportation making other modes of transportation a necessity.The
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CITY boasts 12 square miles of state land that lies south of the U.S. 60 at the southern portion of
the CITY.Apache Junction desires a forward -thinking plan to anticipate and envision connectivity.
Overview of Scope of Services:
This Scope of Services describes the tasks that the CONSULTANT will perform to develop the
ATP. This plan will be developed with a strong focus on near -term and mid-term timeframe needs
(1-5 years), but will also provide longer -term strategies. Project activities will be completed within
a 12-14 month timeframe.
The ATP shall address linking economic uses,transportation,recreation,tourism,jobs,and
neighborhoods.The plan will use the "8-80" facility user principles as well as a mindset that the
CITY wants to encourage not only Safe Routes to Schools; but equally, connectivity to destinations,
activity centers, businesses, etc. The plan will consider using the communities' natural features and
existing infrastructure to create a seamless network of bicycle facilities.Because the plan is
intended as being a fully integrated network of paths, trails, sidewalks, bike lanes, cycle tracks, and
shared use facilities that add to community health, the team will include community planners,
transportation planners, landscape architects, public health planners, and traffic engineers.Other
considerations include:
a.The natural environment (flood plains and tributary washes as possible multi -use trail
corridors), flood retardant structures and Central Arizona Project ("CAP") canal as linear
corridors
b.Healthy community practices/Aging in Place considerations
c.Safety/Security
d.Enhancement of scenic corridors
e.Existing horse trails
f.Neighborhood needs and aesthetics
g.Sidewalks and bicycle/pedestrian friendly amenities
h.Traffic calming activities and green infrastructure
i.Tourism needs
Partners/Audience:Apache Junction - City Council, Planning and Zoning Commission, Parks
and Recreation Commission, City of Mesa, Maricopa County,Maricopa County Department of
Transit ("MCDOT"), Arizona Department of Transit ("ADOT"), Town of Queen Creek, Pinal County,
Apache Junction Unified School District,private and charter schools, AJ Boys and Girls Club,
Apache Junction Police/Public Works/Parks and Recreation Departments, Chamber of Commerce,
Friends of Apache Junction, equestrian groups, local businesses, local bike user groups, and the
general public.
Task 1.0: Project Management and Communications
Purpose:The CONSULTANT will meet with the CITY to review the project scope, schedule, goal
and objectives. The CONSULTANT will define stakeholders and interest groups.
Method:
1)Kick-off meeting with the CITY's Project Manager, MAG Project Manager, the CITY Project
Team, and the CONSULTANT Planning Team:
a.Map out project vision, goals and objectives (Wall Mapping Session)
b.Define meeting dates/key milestones
c.Review deliverables ("Products")
d.Review community and stakeholder outreach and education materials
e.Define stakeholders The following list is an initial DRAFT of potential groups:
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i.Local Business Group (ex: Chamber, Banner, Horizon, Sunlife)
ii.Wellness Partnership
iii.State Lands, State Park, Tonto National Forest
iv.Schools, Boys & Girls Club
v.Senior Living/Winter Visitor Group
vi.Biking Group
vii.Walking Group
viii.Hiking Group (SALT)
ix.Equestrian Group (ex: Boarding, Associations, Riders, Trail Companies)
f.Prioritize three (3) additional meetings with the CITY Project Team at key points in the
project to review project status, outcomes, results and recommendations.
Develop agendas for the CITY Project Team meetings and summarize the discussion
points and action items.
h.Review approach for incorporation of principles and submittal by the CITY, for designation
of:
i.Bronze League of American Bicyclists
ii.Bronze Walk Friendly Communities
2)The CITY Project Team will provide input toward and review all Products.
3)The CONSULTANT will prepare:
a.Monthly invoices and progress reports sent to MAG that will outline key task activities and
percentage complete, as well as identify next steps or project issues and action items.
Meetings:
•Kick -Off Meeting/CITY Project Team #1
g.
Task 2.0 - Stakeholder Coordination/Public Education/Outreach and Needs Assessment
Purpose:The CONSULTANT will work with the CITY to define and coordinate outreach to the
public and stakeholder groups for input and feedback on the plan.The CONSULTANT will define
public needs and build support for the ATP with the public, stakeholders and elected officials.
Method:
1)There will be a CITY Project Manager, a CITY Project Team, an Agency Team, and a Citizen's
Advisory Committee.
a.The CITY Project Manager will be Development Services Director Larry Kirch
b.The CITY Project Team will consist of representatives from Public Works,Development
Services, Police Department, Economic Development, Parks and Recreation, Communication,
and GIS.
c.The Citizen's Advisory Committee ("CAC") will be created from key agencies and advocacy
groups for bicycle, pedestrian, and equestrian uses.
2)An Agency Team will be formed, there will be two Agency Team meetings and other agencies will
be invited to meetings as needed to include:
a.ADOT, MCDOT, Pinal County Department of Health, Maricopa County Department of Health,
CITY of Mesa, and MAG, State Land and Lost Dutchman State Park among others.
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3)CONSULTANT Planning Team will design and provide documents and maps for meetings as well
as marketing and PR information for social media, newspapers, CITY website, postcards, and fliers.
4)CONSULTANT Planning Team will create a public survey/questionnaire for the project.This
survey/questionnaire will be distributed through the project website, emails blasts, at the initial
public open house, at the Lost Dutchman Day's events booth and to each of the stakeholder groups,
and through postcards given to CITY staff to distribute accordingly.
5)CONSULTANT Planning Team will provide project website content to the CITY for a webpage
created and hosted by the CITY.The web page content will be geared toward community and
stakeholder engagement with project description,information,schedule,public
survey/questionnaire,interactive comment map,results of meetings,survey/questionnaires,
preliminary, draft and final plan.
6)The CITY Project Manager and CITY Project Team will review and provide feedback on the
summary of the ATP education/outreach program.
7)The CONSULTANT Planning Team will schedule and facilitate meetings with the CITY Project
Manager, CITY Project Team, the Citizen's Advisory Committee as well as the general public as
part of three community meetings. There will be three meetings each for the CITY Project Team,
the CAC and the general public.There will also be two presentations each for the Planning and
Zoning Commission and the Parks and Recreation Commission at a joint meeting, and to CITY
Council.
a.The CONSULTANT Planning Team will develop meeting materials with review/input from the
CITY Project Manager and Project Team.
b.The first meeting(s) will be scheduled early in the project and will include; project overview,
plan general information and discussion about key needs and potential opportunities (see
schedule).
c.Mid -project meeting(s) to assess various aspects of the plan.Potential scenarios will be
created by the CONSULTANT Planning Team to walk through during the meeting (see
schedule).
d.The third series of meetings will occur towards the end of the project and will include both
internal and external stakeholders to focus on reviewing the draft strategies, recommendations,
and final draft plan (see schedule).
e.The CONSULTANT Planning Team will provide summaries of the key outcomes of the
meetings.
i.The first public involvement meeting will be an "open house"workshop format with
interactive stations for information gathering via maps,comment cards,
survey/questionnaire, etc.
ii.The second community meeting will present the draft plan in an "open -house" format.
iii.The third community meeting will present the recommended plan in an "open -house" format.
8)Additionally, the CONSULTANT Planning Team will schedule an Agency Team meeting early in
the process to engage them in the planning process.The CONSULTANT Planning Team will
schedule one Agency Team meeting towards the end of the project to show the recommended plan
and methodology to encourage connectivity with surrounding jurisdictions.The CONSULTANT
Project Manager and CITY Project Manager will facilitate the meetings.
a.The CONSULTANT Planning Team will prepare summaries of the individual meetings for
incorporation into the plan.
9)One full day of scheduled one-on-one meetings with key stakeholders
•Local Business Group (ex: Chamber, Banner, Horizon, Sunlife)
•Land Developer/Property Owner Group Wellness Partnership
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•State Lands, State Park, Tonto National Forest
•Advocacy Groups Schools, Boys & Girls Club
•Senior Living/Winter Visitor Group
•Biking Group
•Walking Group
•Hiking Group (SALT)
•Equestrian Group (Boarding, Associations, Riders, Trail Companies)
10) The CONSULTANT Planning Team will include ATP Vision, ATP Goals, and a summary of needs
in a Technical Memorandum #1.An electronic draft will be provided to the CITY and MAG for
review and comment.Information from Technical Memorandum #1 will be incorporated,as
appropriate, into the final ATP.
Public Outreach:
•Lost Dutchman Marathon Outreach Booth (February 18'h).Share booth with CITY staff.
•Lost Dutchman Days Event TBD Outreach Booth (February 24'h).Share booth with CITY staff.
•Equestrian Trail Ride Event in conjunction with and organized by, one of the local equestrian
groups such as Superstition Horseman's Association (SHA)and CITY.CONSULTANT
Planning Team will have one staff member on hand for observation.
•Walking Event (final format and date TBD w/CITY staff)
•Biking Event (final format and date TBD w/CITY staff)
•Festival of the Superstitions Outreach Booth (Fall 2018).Share booth with CITY staff.
•First public involvement meeting:Public workshop.
•Second public involvement meeting:Present the draft plan in an "open -house."
•Third public involvement meeting:Present the "recommended" plan in an open -house format.
Meetings
•Events w/ Booths #1
CITY Staff)
•Events w/ Booths #1
CITY Staff)
•Events w/ Booths #2
w/CITY staff)
•Events w/ Booths #2
w/CITY staff)
•Events w/ Booths #2
w/CITY staff)
•Equestrian Trail Ride
•Walking Event
•Biking Event
- Day 1, Lost
- Day 2, Lost
- Day 1, Lost
- Day 2, Lost
- Day 3, Lost
Event
Dutchman Marathon Health/Fitness Expo (2
Dutchman Marathon Health/Fitness Expo (2
Dutchman Days CITY Booth at vendor area
Dutchman Days CITY Booth at vendor area
Dutchman Days CITY Booth at vendor area
days share w/
days share w/
(3 days share
(3 days share
(3 days share
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•Citizen's Advisory Committee #1
•Agency Team #1
•Key stakeholders one-on-one meetings (One full day)
•Community Meeting #1
Task 3.0 - Inventory and Analysis
Purpose:CONSULTANT will establish a thorough understanding and background of existing
conditions of the project and a familiarity with previous studies, manuals and reports.
Method:
1)Information Collection Phase:Portions of this task may be conducted in parallel with Task 2.
The CONSULTANT Planning Team will work with the CITY PM and CITY Project Team to
assemble, analyze and synthesize existing plans, inventories of facilities and maps.
a.Review and incorporation of existing plans including:
•ITS Strategic Plan (2016)
•Street Circulation and Access Study (2003)
•Apache Junction General Plan Update (2010)
•Park and Open Space Trails Map (2010)
•Comprehensive Transportation Study (2012)
•Downtown Redevelopment Implementation Strategy (2010)
•MCFLOOD Aerial Photographs (most recent)
•Apache Junction Zoning Map (most recent)
•Arizona State University (ASU) Trail Connectivity, Downtown Visioning & State Land
Visioning Capstone (2016)
•Downtown Apache Junction Development Map (2016)
•Internal Right -of -Way GIS Data (2016)
•Internal Flood Plain GIS Data (2016)
•Sidewalk/bicycle/equestrian GIS data
•Street Circulation and Access Study GIS Data (2017)
•FEMA Flood Risk Report (2016)
•Bicycle and Pedestrian Crash and Fatality Data
b.Collect field data
•Identified issue areas,intersections, crash concentrations,unauthorized crossings,
pavement restrictions, etc.
•Bike and pedestrian count at identified locations. CITY will provide staff to support this
effort.
•School routes, crossings, loading zones and bike racks. CITY will provide staff to
support this effort.
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2)The CONSULTANT Planning Tear'n will receive applicable GIS files from the CITY in order to
build additional layers and will work with the CITY to develop additional layers as necessary to
incorporate into the CITY's GIS database.
a.Layers will include sidewalk, bicycle routes, paths and lanes, equestrian paths, multi -use
trails, natural trails that are not designated, and activity centers.
b.An analysis will be done of current infrastructure to support active transportation and gaps
that need to be filled.
3)Identifying key projects or programs from neighboring jurisdictions and regional agencies that
would require coordination with the ATP.
a.Maps and plans from surrounding jurisdictions.
b.The CONSULTANT Planning Team will also address neighboring jurisdictions plans and
infrastructure to analyze gaps that will improve/create connectivity between the CITY and
neighboring counties/cities.
4)Review of the CITY's current infrastructure improvement projects that include sidewalks and
bike lanes and any future slated projects.
a.CIP projects,Development Fee Infrastructure Improvement Plan,CAP/MCFLOOD
projects, other Map Data available; STRAVA
5)The CONSULTANT Planning Team will summarize the inventory into Technical Memorandum
#2.An electronic draft will be provided to the CITY and MAG for review and comment.The
Final Technical Memorandum #2 will be incorporated, as appropriate, into the final ATP.
Meetings:
•CITY Project Team #2
•Citizen's Advisory Committee #2
Task 4.0 — Preliminary Active Transportation Plan
Purpose:CONSULTANT will define and outline plan approach and function.Create a path for
implementation of the final ATP.Establish priorities and define funding sources.Compile into a
preliminary ATP.
Method:
1)The CONSULTANT Planning Team will use the information and data collected in the previous
tasks to develop draft chapters of the plan.The planning document will consist of a series of
chapters that fully address the 6 E's.
2)A rating system will be created to rank and determine areas of the CITY that need active
transportation infrastructure and prioritize gaps using the methodology from the MCDOT ATP.
3)Integration strategies will focus on sidewalks, bicycle paths, and equestrian path needs but will
still develop the ATP as an integrated transportation system. Systems that will have integration
recommendation will include:
a.SRTS facilities for sidewalks and bicycle routes
b.League of American Bicyclists ("LABA") and Walk Friendly Communities ("WFC") rating
systems
c.Linking amenities together such as parks and activity centers
d.Recommendations for paths or trails that are not within CITY ROW with a ranking based
on need
e.Projects that need funding to support their implementation
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f.No or low cost strategies such as collaborative agreements, advocate group donations,
wayfinding, social media outlets
g.Opportunities where coordinating a path with multiple agencies can be accomplished.
Including opportunities of regional initiatives
h.Healthy communities' emphasis
Community Health Profile
The CONSULTANT team will evaluate existing, readily available sources of health -related
data (e.g., ACS, BRFSS, USDOT, County Health Rankings, and NHTSA Fatality Analysis
Reporting System) related to the current health of the CITY's population and health trends.
Where possible, population and health data will also be gathered on a more granular level
from CITY and zip -code level sources in order to reveal health disparities beyond the
county level. The CONSULTANT team (up to two staff) will hold a conference call with the
Pinal County Department of Public Health and Maricopa County Department of Public
Health to identify additional readily -available local health data to inform the analysis. The
assessment may include statistics on physical activity, obesity, chronic disease, injury, food
access, park prevalence, air quality, and other relevant population level data impacted by
active transportation systems.
The findings will identify weak and strong health conditions present in the CITY, and use
these to justify the importance of the ATP from a public health perspective. For example,
a summary finding may read "X% of residents do not exercise regularly," but improved
active transportation infrastructure has been shown to increase activity levels.The
CONSULTANT team will also compare the findings with Pinal County and Maricopa County
data to provide context for health trends.
Equity Analysis
The CONSULTANT team will conduct an equity analysis to help identify areas where active
transportation investments may result in major positive impacts for communities of concern
in the CITY. The CONSULTANT will use the most recent readily -available data from the
U.S. Census Bureau's American Community Survey (5 -year estimates) to identify and map
population and demographic characteristics such as race,age,income,educational
attainment, and limited English proficiency.
4)The CONSULTANT Planning Team will develop maps showing priority areas and preliminary
facility recommendations.
a.Strategies will be identified in the near term (0-5 years), mid-term (5-10 years) and long-
term (10 years and beyond) timeframes.
5)A maintenance plan will be developed including any types of complete streets/green complete
streets initiatives such as landscaping,bio-swales,buffering,parking,and shading (LID
features).
6)The CONSULTANT Planning Team will also develop a staffing plan for the CITY to identify key
CITY staff needs (types of technical staff and number of staff) and staff coordination with other
departments.
a.Provide the CITY with sufficient detail to be able to use the project descriptions to apply for
MAG CMAQ and TA funding.
7)The CONSULTANT Planning Team will prepare an Implementation Plan that outlines the near-
term action items for the CITY and summarizes the deployment priorities for the ATP, this will
include:
a.A phasing plan with focus on the 0-5 year implementation projects with additional items
noted for longer term.
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b.The phasing plan will consider timeframes for the TIP programming through MAG to
provide the CITY with a priority list of projects that should be submitted for MAG TIP
programming.
c.The yearly summary will also include potential opportunities to coordinate with other capital
improvements, when additional staffing will be needed and considerations for the timing of
key regional route improvements.
d.Lifecycle costs of infrastructure and paint, cost/benefit ratios for program projects, and
potential agreements that will be needed to support operations.
8)Based on the needs and advancement recommendations, the CONSULTANT Planning Team
will develop a list of potential agreements that will be needed to support operations.
9)The Implementation Plan will also include a process that the CITY can use to evaluate, review
and update the ATP on a periodic basis.
10) Provide recommendations to become a rated CITY with League of American Bicyclists and a
Walk Friendly Community
a.Must address the 6 E's
11) The CONSULTANT Planning Team will summarize the outcomes from this task into draft
chapters.An electronic draft will be provided to the CITY for review and comment.
Meetings:
•Community Meeting #2
•CITY Project Team #3
•Citizen's Advisory Committee #3
•Agency Team #2
•Park & Rec/P&Z Commission #1
•CITY Council #1 — Work Session
Task 5.0 - Final Active Transportation Plan
Purpose:CONSULTANT will document the plan and the process used to create the plan.The
ATP will address linking economic uses,transportation,recreation,tourism,jobs,and
neighborhoods.The plan will use the "8-80" facility user principles as well as a mindset that the
CITY wants to encourage not only Safe Routes to Schools; but equally, connectivity to destinations,
activity centers, businesses, etc. The plan will consider using the communities' natural features and
existing infrastructure to create a seamless network of bicycle facilities. The plan is intended to be
a fully integrated network of paths, trails, sidewalks, bike lanes, cycle tracks, and shared use
facilities that add to community health.
Method:
1)CONSULTANT Planning Team will incorporate comments received on the draft technical
memorandums and prepare final versions as chapters for the final plan.
2)CONSULTANT Planning Team will develop an executive summary and note key outcomes,
priority advancement recommendations,and the implementation plan phasing
recommendations.
3)The final plan will be provided to the CITY and MAG in electronic format and the CONSULTANT
will print 50 black and white copies and once approved by the council the CONSULTANT will
print 25 color copies.
4)The Final Plan will be comprised of the following information
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a.Executive summary
b.Description of the methodology to meet the end result of the plan
c.Current state of active transportation in Apache Junction
d.Current trends in active transportation and current plans for neighboring jurisdictions
e.Master Plan with appropriate chapters
f.Timeframe for implementation and various strategies for short-term, mid-term and long
term improvements
g.Strategy for evaluating the progress of the plan
h.Ranking system to determine areas of high priority
i.Recommendations and process for the formation of an advisory committee to advocate
Active Transportation
j.Other information which adequately explain and justifies the resulting plan (Health)
5)The CONSULTANT Planning Team will develop an ATP summary presentation including the
vision and goals and present one formal presentation to the CITY Project Team and CITY
Council toward the end of the project.
a.The CITY's Project Manager will review and provide input on the presentation in order to
finalize.
6)CONSULTANT Planning Team will present the ATP to the Planning and Zoning Commission
and the Parks and Recreation Commission at a joint meeting and CITY Council
Meetings:
•Events w/ Booths #3 - Festival of the Superstitions
•CITY Project Team #4
•Citizen Advisory Committee #4
•Community Meeting #3
•Park & Rec/P&Z Commission #2
•CITY Council #2
Task 6.0 — Application to LABA and WFC
Purpose:CONSULTANT will, conjunction with CITY, apply for and garner recognized pedestrian
and bicycle friendly/quality community designation for the CITY.
Method:
1)Prepare a complete application for designation of Bronze by both the League of American
Bicyclists and Walk Friendly Communities.
Meetings:
No separate meeting, will be covered in ongoing meetings throughout the process.Draft and Final
submittal process meeting will be digital (GoTo Meeting) and/or phone conference
DELIVERABLES
The Products of this project may include the following or additional items as agreed to by
CONSULTANT, MAG, and the CITY. Each Product should succinctly present information in an
engaging format suitable for a diverse audience with extensive use of maps,photos,tables,
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matrices, drawings, and charts. Each Product will be reviewed as follows: An administrative draft
of each deliverable will be submitted in both electronic and hard copy format to the CITY for review.
Comments from the MAG Project Manager, Local Contacts, Utility companies and meetings will be
incorporated into the staff, CAC, agency and staff Meeting documents; technical memos, maps,
presentations drafts and final document prepared by CONSULTANT before distribution for
additional review. Additional review of work products may be performed by others as determined
by MAG and/or CITY.Comments received during the review process will be incorporated into the
report by CONSULTANT.
Task 1.0: Project Management and Communications
Products:
•Agenda, plan vision and goals, talking points for kick-off meeting
•Project Schedule
•Meeting agendas for (3) CITY Project Team progress meetings
•Meeting minutes of Kick -Off meeting
•Monthly invoices and progress reports
Task 2.0 - Stakeholder Coordination/Public Education/Outreach and Needs Assessment
Products:
•ATP Education/Outreach Program and additional tools
•Stakeholder (Project Team,Agency Team,CAC,Community)meeting(s)facilitation,
materials and summaries
•Public Survey/questionnaire, Postcards
•One-on-one stakeholder meetings and meeting summaries
•Booth with information.
•Draft Technical Memorandum #1 - AJATP Vision, Goals and Needs
•ATP Overview Presentation
Task 3.0 - Inventory and Analysis
Products:
•Mapping and GIS layers for ATP inventory
•Draft Technical Memorandum #2 — Inventory/Analysis
Task 4.0 — Preliminary Active Transportation Plan
Products:
•Preliminary ATP Plan
•Draft Applications to the League of American Bicyclists and Walk Friendly Community
Task 5.0 - Final Active Transportation Plan
Products:
•Final Executive Summary and ATP (50 B/VV copies and 25 color copies)
•Final ATP PowerPoint presentation (flash drive and CD-ROM)
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•Three Formal presentations to the CITY Council, Planning and Zoning Commission and
Parks and Recreation Commission
Task 6.0 — Application to LABA and WFC
Products:
•A completed application for LABA
•A completed application for WFC
III.SCHEDULE
It is anticipated that the project will commence on or about March 1, 2018, and will be completed
by March 30, 2019
Schedule
Task for Completion
Task 1.0: Project Management/Communications 3/31/2018
Task 2.0 - Stakeholder Coordination/Public Ed/Outreach - Needs Assessment 4/17/2018
Task 3.0 - Inventory and Analysis 5/23/2018
Task 4.0 - Preliminary Active Transportation Plan 10/15/2018
Task 5.0 - Final Active Transportation Plan 1/22/2019
Task 6.0— Application to LABA and WFC 2/4/2019
Project Completion 3/30/2019
IV.CONSULTANT WORK TEAM
The CONSULTANT will form a work team of key personnel (as named below) to perform the
project.Other labor requirements will be filled by other staff members of the CONSULTANT.
J2 Enqineerinq and Environmental Design, LLC
•Principal in Charge — Jeffrey M. Engelmann, RLA, ASLA
•Project Manager — Dean Chambers, RLA, ASLA
•Urban Designer/Planner/Landscape Architect — Aaron Allan, RLA, ASLA
•Urban Designer/Planner/Landscape Architect — Kurt Montei, RLA, ASLA
•Traffic Engineer — Jamie Blakeman, PE, PTOE
•Civil/Drainage Engineer — Jeff Holzmeister, PE
•GIS/Graphic Specialist — Andy Fleetwood
•Traffic Engineering Support — Grant Treinen
Alta Planning + Design
•,Active Transportation Planner — Rory Renfro, AICP
•Planner/Public Health — Erin David
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•Graphic Designer — Cat Cheng
Coffman Studio
•Active Transportation Planner — Jim Coffman, RLA, ASLA
•Active Transportation Planner — Justin Azevedo, ASLA
T.Y. Lin International
•Transportation Planner/Traffic Engineer — Chris Milner, PE, PTOE
V.BUDGET
The budget for the project by task is as follows:
Task
A.Task 1.0: Project Management / Communications
B.Task 2.0 - Stakeholder Coordination/Public
C.
D.
E.
F.
Total
Ed/Outreach - Needs Assessment
Task 3.0 - Inventory and Analysis
Task 4.0 - Preliminary Active Transportation Plan
Task 5.0 - Final Active Transportation Plan
Task 6.0 — Application to LABA and WFC
Budget
$ 3,022.00
$ 42,036.87
$ 32,777.39
$ 76,033.14
$ 40,869.14
$ 2,987.01
$197,725.55
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