HomeMy WebLinkAboutRES 22-15 RESOLUTION NO. 22-15
A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY
OF APACHE JUNCTION, ARIZONA, AUTHORIZING THE CITY TO
ENTER INTO AN INTERGOVERNMENTAL AGREEMENT WITH THE
MARICOPA ASSOCIATION OF GOVERNMENTS FOR A MULTI-USE PATH
AT U.S. 60/U.S.Bike Route ("B.R. " ) 90 APACHE JUNCTION S.
SUPERSTITION MOUNTAIN DRIVE TO GOLDFIELD ROAD.
WHEREAS, the City of Apache Junction( "City" ) and the
Maricopa Association of Governments ( "MAGI ) desire to enter into
an Intergovernmental Agreement ( "IGAII ) for d e s i g n
assistance o f a multi-use path project adj acent to
U.S. 60/U.S .B.R. 90 between South Superstition Mountain Drive and
Goldfield Road (the "Project" ) ; and
WHEREAS, the City successfully applied for design
assistance funding from MAG for the Project; and
WHEREAS, the of of the Project is to provide assessment and
design assistance for the future construction of a multi-use path
at US60/USBR90 for the purpose of hikers, equestrians, cyclists and
pedestrians; and
WHEREAS, MAG shall be the designated agent for the
City insofar as contracting with the consultant on the Project and
facilitating scoping and payment ; and
WHEREAS, pursuant to A.R. S . § 11-952 (A) , public entities
may enter into Is with other municipalities and governmental
entities for joint or cooperative activities; and
WHEREAS, the attached written agreement ( "MAG Agreement No.
1137A-0E" ) sets forth the financial and administrative conditions
for the Project and
WHERAS, MAG will contribute $47, 275 and the City $2 , 737
towards completing the Project .
RESOLUTION NO. 22-15
PAGE 1 OF 2
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL
OF THE CITY OF APACHE JUNCTION ARIZONA, AS FOLLOWS:
1) The mayor and city council approve the form of the IGA
set forth in Attachment A; and the mayor is hereby
authorized to sign the IGA on behalf of the city.
2) The city manager and/or his designee is authorized and
directed to take all steps necessary to carry out the
purpose and intent of this resolution and to fulfill all
the duties required under the IGA.
PASSED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF
APACHE JUNCTION, ARIZONA, THIS _3 DAY OF -m�7-' 2022 .
SIGNED AND ATTESTED TO THIS DAY OF -1"? .1 2022 .
C 7
WALTER "CHIP" WILSON
Mayor
ATTEST:
Jk*IFER ft&A
City Clerk
APPROVED AS TO FORM:
4-4-215 422
RICHARD J. STERN
City Attorney
RESOLUTION O. 22-15
PAGE 2 OF 2
ATTAR A
MAG Agreement No. 1137A-OE
AGREEMENT BETWEEN
80&RICOPA ASSOCIATION OF GOVERNMENTS
AND THE CITY OFAPACHE JUNCTION FOR THE
MULTI USE PATH—USGO/USBR-90 APACHEJUNT|ON S. SUPERSTITION MOUNTAIN DRIVE TO
GOLDFIELD ROAD
This agreement("Agreement") is between the Maricopa Association of Governments ("MAG"), an Arizona
non-profit curporation, and the City of Apache Junction, an Arizona municipal corporation (^C|TY"),
collectively referred to as the"Parties,"or individually es a"Pmrty.^
This Agreement shall become effective as of the last date of execution below and shall continue in full force
and effect until January 3O.2O23. K8AG and CITY view this Agreement ona mutually beneficial relationship.
Al Statuto[y Authorization Agreement
MAG
K8A8imempowered by Arizona Revised Statutes§Q28-G3O8 and 28~G353to enter into this Agreement.
CITY OF APACHE JUNCTION
CITY io authorized by Arizona Revised Statutes§ 11-B52to enter into this Agreement,
M Purgose of the Agreement
The purpose of this Agreement is to identify and define the level of financial participation by CITY andK8AG
to prepare the Multi Use Path — USGO/USBR - 8O Apache Junction G. Superstition Mountain Drive to
Goldfield Road ("PR(]JECT").
The PROJECT will be completed through a MAG On-Call Contract using a consultant(s)from the approved
Pedestrian and Bicycle Facilities Design Assistance Program and Bicycle and Pedestrian Master Plans and
First Time Updates On-Call Consultant list. The cost of this PROJECT will not exceed $48.012.
Q Mission/Goal Statement
The goal of the PROJECT in to provide Project Assessment for the Multi Use Path — UG80/UGBR — 80
Apache Junction S. Superstition Mountain Drive inGoldfield Road for the CITY.
P1 Study Funding
1. K8AG is the recipient of Surface Transportation Block Grant Program Funds as described in the
amendments and rnodificot|onsto the Fiscal Year2O22-2D25 Transportation Improvements Plan(T|P).
2. The consultant contract for the PROJECT will be for an amount not tuexceed $48.012. Subject tothe
availability of funding and approval of their respective governing bodies,funding for the PROJECT will
be shared among the Parties emfollows:
The original amount allocated to the CITY for the PROJECT is $48.012. Subject tothe availability of
funding and approval of their respective governing bodies, funding for the PROJECT will be shared
among the Parties asfollows.
Marioopa Association ofGovernments $ 47.275 94.3Y6
CITY/TOWN match $_2,737 5.7%
Total/Subtotal $ 48.012 100%
1
MAG Agreement No. 1137A-OE
3. Cost adjustments: The MAG/C|TY proportional share for the awarded funds istobesplit 94.3/5.7for
any amount less than or equal to original allocated amount of$48,012. If at any time during the Project
MAG anticipates that there will be cost overruns, MAGvvi|| immediately notify CITY and schedule a
meeting to discuss the status of the Project. If the cost for the consultant is more than the original
allocated amount (including proportional shone), it will be the C|TY'o responsibility to cover excess
costs.
4. CITY financial participation is limited to paying C|TY'S share including addition CITY local funds as
provided in paragraphs 3above. |t shall beN1/\G'm responsibility to enter into the consultant contract.
5. MAG will invoice CITY for CITY'S share within thirty(30)calendar days of execution of this Agreement.
CITY shall make payment to MAG within thirty(30)calendar days after receipt of invoice. The financial
contribution of both Parties mhe|| be deposited into the specified account no later than sixty (GD)
calendar days after payment ofinvoice. K8AG shall maintain billing accounts and financial records
during and for three (3) years after the completion of this Agreement and will produce the same to
CITY upon C|TY'S written request.
6. All notices or demands required to be given pursuant to the terms of this Agreement shall be given to
the other Party in writing, delivered in person, sent by confirmed email, deposited in the United States
maU, postage prepaid, registered or certified mai|, return receipt naquested, or deposited with any
commercial air courier nr express service ct the addresses set forth below, orto such address asthe
Parties may substitute by written notice given in the manner described in this paragraph.
For MAG:
Eric J.Anderson
Executive Director
KDaricopaA000cietion of Governments
3O2 North First Avenue, Suite 300
Phoenix,Arizona 85003
602-254-6300
For the CITY
Liz Langenbach. CPRP
Parko& Recreation Director
City of Apache Junction
300E. Superstition Blvd.
Apache Junction, AZ 85119
(480)474-5083
Notices shall be deemed received on date de|ivenad, if delivered by hand; on the day it is sent by
confirmed email;onthe second day after its deposit with any commercial air courier or express service;
or. if mailed, ten (10) calendar days after the notice is deposited in the United States mail as above
provided; and on the delivery date indicated on receipt if delivered by certified or registered mail. Any
time period stated inanotice shall be computed from the time the notice io deemed received. Notices
sent by confirmed email shall also be sent by regular mail tothe recipients at the above addresses.
This requirement for duplication notice ia not intended to change the effective date of the notice sent
by confirmed email.
7. |n the event that the MAG funds required for performance of this Agreement are withdrawn or are not
available for funding. this Agmsement, without penalty to any of the Parties, may be immediately
terminated; and any unspent financial contribution paid by CITY will be returned to CITY.
2
MAG Agreement No 1137A-DE
8. After the PROJECT has been completed and the final retainage invoice has been paid to the
consultant, the CITY will invoice MAG within 30 days for reimbursement ofC|TY'S SHARE that has
not been spent(if any).
1. Governing Law. This Agreement is entered into in Arizona and shall be construed and interpreted
under the laws cf the State cfArizona.
2. S§velability. If any provision of this Agreement is declared inva|id, illegal or unenfProeab|e, that
provision shall besevered from the Agreement, and the remaining provisions shall otherwise remain
in full force.
3. Hold Harmless. MAG and CITY(each as"Indemnitor")agree to indemnify, defend,and hold harmless
the other Party (as "|ndemnitee") from and against any and all claims, losses, |iabi|ity, costa, or
expenses(inn|uding. but not limited to, reasonable attorneyo'fees) (hereinafter collectively referred to
am "C|aimm") arising out ofthe bodily injury of any person (including death) or property damage and
any other claims (ino|uding, but not limited to, claims of derivative or vicarious |iabi|ity), which are
caused by the act, om|asion, negUgenoe, misconduct or other fault of the |ndemnitor, its offioero,
offinia|m, agents, employees or volunteers.
4. This Agreement shall not be construed to imply authority to perform tasks,or accept any responsibility,
not expressly set forth herein.
5. This Agreement shall be strictly constructed against the creation of duty or responsibility unless the
intention todomois clearly and unambiguously set forth herein.
G. This Agreement shall be subject to cancellation for conflict of interest without penalty or further
obligations as provided by A.R.S. §38-511.
7. This Agreement constitutes the entire understanding of the Parties and supersedes all previous
representations,written or oral,with respect to the services specified herein. This Agreement may not
be modified or amended except by a written document, signed by authorized representatives of each
Party.
8. Each Party hereby warrants and represents that it has full power and authority to enter into and perform
this Agnaement, and that the person signing on behalf ofeach has been properly authorized and
empowered to enter into this Agreement. Each Party further acknowledges that it has naod this
Agreement, understands it, and agrees tobe bound byit.
B. Each of the following mho|| constitute e material breach of this Agreement and on event of default
("Default")hereunder:A Party's failure to observe or perform any of the material covenants,conditions
or provisions of this Agreement tobe observed or performed by that Party("Defeu|ting Party"), where
such failure continues for a period of thirty(30) days after the Defaulting Party receives written notice
of such failure from the non-defaulting party, provided however that such failure shall not be a Default
if the Defaulting Party has commenced to cure the Default within such thirty (30) day period and
thereafter is diligently pursuing such cure to completion, but the total aggregate cure period shall not
exceed ninety(9O)days unless the Parties agree in writing that additional time im reasonably necessary
under the circumstances to cure the default. |nthe event Defaulting Party fails to perform any ofits
material obligations under this Agreement and is|n Default,the non-defaulting party, at its option, may
terminate this Agreement. Further, upon the occurrence of any Default and et any time thereafter, the
non-defaulting party may, but shall not be required to, exercise any remedies now or hereafter
available to it at law or|n equity.
MAG Agreement No 1137A-OE
10. This Agreement is subject to all applicable provisions of the Americans with Disabilities Act (Public
Law 1O1-33S.42U.S.C. 121D1-1221S)and all applicable Federal regulations under the Act, including
28 CFR Parts 35 and 38. The Parties to this Agreement shall comply with Executive Order Number
2O08-O8 issued by the Governor ofthe State of Arizona and incorporated by reference regarding"Non-
Discrimination."
11. Non-Availability of Funds: Every obligation ofthe Parties under this Agreement iu conditioned upon
the availability of funds appropriated or allocated for the fulfillment of such obligations. If funds are not
allocated and available for the continuance of this Agreement, this Agreement may be terminated by
the Parties at the end of the period for which the funds are available. No liability shall accrue tothe
Parties in the event this provision is exercised. and the Parties shall not be obligated or liable for any
future payments aoa result of termination under this paragraph.
12. In the event of any controversy, which may arise out of this Agreement, the Parties agree to abide by
arbitration as is set forth for public works contracts if required byA.F7.S. § 12-1518.
13. The Parties shall comply with the applicable requirements ofA.R.G. §41-44O1.
14. The Parties shall comply with all applicable |awa, ru|eo, regulations and ordinenceo, as may be
amended.
15. In accordance with Arizona |aw, attached is the written determination of each Party'a legal counsel
that the Parties are authorized under the laws of this State to enter into this Agreement and that the
Agreement is in proper form.
(Signature page follows)
4
MAG Agreement No. 1137A-OE
|N WITNESS WHEREOF,the Parties hereto have executed this Agreement.
91IY,an Arizona municipal corporation
By:
Walter"Chip^Wilson
Mayor
City of Apache Junction
Date:
Attest:
Jennifer Pena
City Clerk
City of Apache Junction
8Omrlcopa Association of Governments,an Arizona non-profit corporation
By:
Eric J. Anderson
Executive Director
Date:
Reviewed as to form by General Counsel for Maricopa Association of Governments, and Counsel
for the CITY
| have reviewed the above referenced Agreement between K8AG and the C|TY, an agreement proper in
form and within the powers and authority granted tothe CITY under the laws of the State ofArizona.
No opinion is expressed aabothe authority ofKAAGto enter into this Agreement.
NAME Kathryn E. Geaior
Joel Stern K8arioopa Association ofGovernments
CITY Attorney General Counsel
City of Apache Junction
AG Agreement No. 1137A-0
APPENDIX A-SCOPE OF SERVICES
MARICOPA ASSOCIATION OF GOVERNMENTS ("MAG")
TASK ORDER NO. 07
ON-CALL CONTRACT NO. 1137A-OE, Lokahi, LLC
PEDESTRIAN AND BICYCLE FACILITIES DESIGN ASSISTANCE PROGRAM ON-CALL AND MAG
BICYCLE AND PEDESTRIAN MASTER PLANS AND FIRST TIME UPDATES ON-CALL
MULTI USE PATH -US 60/USB -90 APACHE JUNCTION, S.SUPERSTITION MOUNTAIN DRIVE TO
GOLDFIELD ROAD
AG PROJECT NO.0600-0145-22-E001-1137A-O .000007
TASK ORDER SUMMARY
The purpose of this section is to outline the major tasks required to be performed by Lokahi, LLC in order
to produce the needed analyses and deliverables to City of Apache Junction(COAJ)and MAG.The project
will address pedestrian/bicycle improvements according to the MAG Pedestrian Policy. The project
Studies/Project Assessment/Preliminary Engineering projects will reference documents including the MAG
Active Transportation Plan 2020, the National Association of City Transportation Officials (NACTO) Urban
Bikeway Design Guide,and American Association of State Highway and Transportation Officials(AASHTO)
Standards. Studies will also include pertinent COAJ Standards for Multi-Modal Connectivity.
A multi-use path along the north side of U.S. 60 which is also U.S. Bike Route 90 for 2.68 miles within the
COAJ. The project connects the area of unincorporated Gold Canyon from S. Superstition Mountain
Drive/U.S. 60 to Goldfield Road/U.S. 60 within the existing ADOT right-of-way. This facility would assist
and extend the regional connection to the Tepee/Adobe/8th Street Regional Conduit identified in the MAG
Active Transportation Plan. US 60 is a heavily traveled multi-lane highway for vehicles but also for area
residents travelling and recreating to destinations in the COAJ such as Silly Mountain Park and its hiking
and biking trails. This will offer a safer and more direct route for US Bike Route 90 users along US 60 and
Old West Highway (Old US 60) by eliminating the portion of USBR 90 adjacent to the US 60 Freeway.
Residents of Gold Canyon will be able to connect to the city trail system and city residents can more easily
get to destinations in Gold Canyon and the Superstition Wilderness trail heads such as the Lost Goldmine
Trail and Peralta Trail Head. The project will also serve, in part, as a parallel path adjacent to US 60 for
the Lost Dutchman Marathon. ADOT and DPS officials have expressed concerns about the safety of
marathoners, volunteers, and public safety personnel.
The Scope of Services described below shall not be modified except at MAG's request or with MAG's
concurrence. Any services rendered by Lokahi, LLC ("CONSULTANT") that MAG considers to be outside
the Scope of Services of this Task Order shall not be the responsibility of MAG.
TOTAL TASK ORDER BUDGET
The CONSULTANT budget is attached. The total amount of this Task Order shall not exceed $75,000.00.
SCOPE OF SERVICES
Task 1. General Coordination and Project Administration Refine Scope of Services and Schedule
The CONSULTANT will meet with MAG and the City of Apache Junction (COAJ) to review the
project approach, schedule, specific requirements, and administrative procedures needed to
complete this initial phase of the project. The Team will also visit the project site to discuss design
6
MAG Agreement No. 11 37A-OE
issues and recommendations for specific site conditions. The path is proposed to occur parallel to
US60/USBR-90. The project has a limited budget, and the Consulting Team will work with the
COAJ to establish what elements or segments of the path can be completed initially and what
features may need to be addressed by future efforts. CONSULTANT, in consultation with the
COAJ, shall develop a formal written list of key Stakeholders who will be asked to participate in
developing pedestrian/bicycle improvements in the project area as defined above. At this time, the
Stakeholder list will include COAJ, MAG, Area Businesses Leaders, Arizona State Land
Department(ASLD), Salt River Project(SRP) and ADOT Representatives.
The sub-tasks required to complete this task are as follows:
1.1 Site Visit/ Kick-Off/Programming Meeting: CONSULTANT with members from MAG and
COAJ will visit the site to determine existing conditions and possible design
considerations. CONSULTANT will take digital images of the various site conditions for
future reference and inclusion in the documentation of the project if needed.
CONSULTANT will coordinate meeting with MAG,COAJ and the Design Team to prepare
for successful completion of project. Meeting notes will be prepared by CONSULTANT
1.2 Outline Goals and Approach: Outline and define the goals specific to this project.
1.3 Coordinate Project Schedule: Review the initial project schedule to accommodate scope
adjustments.
1.4 Identify Existing Data: Identify and assign responsibilities for initial data exchange of
pertinent information available or to be provided by the COAJ or other agencies.
1.5 Design Standards Review: CONSULTANT will also review AASHTO path design
standards and COAJ's Transportation/Active Transportation Master Plans for preparation
of a conceptual path alignment and possible linkages to other existing or future multi-
modal pathways.
1.6 Identify Stakeholders: CONSULTANT, in consultation with the COAJ, shall develop a
formal written list of key Stakeholders who will be asked to participate in developing
pedestrian/bicycle improvements in the project area as defined above. At this time, the
Stakeholder list will include COAJ, area businesses leaders, ASLD, SRP and ADOT.
Deliverables
A. Detailed List of Activities: Based on Kick-off Meeting/Site Visit with COAJ, MAG and
Stakeholders a refined detailed list of activities will be created to address project specific
issues as needed. Note the refined scope of services will be made to work within the
existing project budget, if additional services are required CONSULTANT will notify COAJ
and MAG for a determination of changes.
B. Meeting Notes: Document the Kick-off Meeting with meeting notes that include upcoming
action items and milestone dates/deliverables, distributed to participants and identified
stakeholders.
C. Updated Schedule: Revised schedule to reflect milestones, submittal and approval dates
based on feedback from the kick-off meeting.
D. Field Notes: Field notes with photographs of the site visit.
Task 2. Data Collection &Analysis
The CONSULTANT will request from the COAJ all available information relating to the project area.
Data shall include approved site plans; utility plans; base maps (topo, survey, Alta survey, ROW,
easements, etc.); existing aerial photos; and other information identifying the location of streets,
public rights of way, existing utilities,and existing and planned transportation facilities for all modes
of transportation including public transit, bicycles, pedestrians, and automobiles. Inventories of
existing general land uses in a % mile radius shall also be provided, as well as information about
planned street or utility modifications in the project area. Other data relevant to planning
7
MAG Agreement No. 1137A-OE
pedestrian/bioyo|efani|ities shall becollected as mutually agreed hoby the CONSULTANT, CC)AJ,
and the MAG Program Manager.
CONSULTANT will prepare a report for COAJ and the MA8 Program Manager documenting the
data collected and its relevance to the study area asadeliverable.
CONSULTANT will oq||eot available relevant data pertinent to on' and off-site conditions and
regulations orprocedures, which may influence the design concepts. General data pertaining to
grades, hydrology,visual character, vegetation, land use, easements, and utility information will be
identified. In addition to these site factors, information pertaining to utilities,engineering constraints,
site visibi|ity, path design, lighting oonsidenations, maintenance concerns and C{}AJ design
guidelines will beconsidered.
CONSULTANT will develop base sheets for this project.
3.1 Obtain Existing Data: Obtain available site data and coordinate with the CDAJ staff to
develop base mapping data. The main focus will beacquiring the/\DOT base data and
that will serve aa the basis for this design evaluation.
2.2 Review Existing Data: Coordinate with the CO/\J to identify information included in
previous documentation pertinent to the project.
2.3 Review Survey Data: Coordinate with the COAJ to identify desired limits of the project
and identify where existing data is available with a focus on the adUaoen1AQ<JT project
topographic data and Qecdeohnica| report which will be the basis for this project design
2.4 Coordinate Base Sheets:Coordinate with the C[>AJ and ADC)Tto confirm the best means
for developing a cost-effective base map for the path segment. The base data provided
by ADOT will be the base data used to develop our base sheets no additional survey has
been included. |tis anticipated the base will bea hybrid cf commercially available aerial
photogrophs. OOAJ data, Pina| County data and ADOTdata.
2.5 Review the Mapping: Obtain available aerial imaging from in house stock naaourcea.
ADOT and survey data for use as base information. CONSULTANT will utilize existing
aerial imagery from available resources to obtain an aerial photograph depicting existing
site features current 0o the date of the data.
2.6 Review Adjacent Lend Use: Review existing land use for areas adjacent to the path
corridor. Discuss and define the COATs knowledge of proposed and adjacent land uses.
2.7 Identify Right of Way, Tracts Easements: Identify existing tracts, to whom the tracts are
dedicated and for what purpose. Identify right-of-way easementn, ownership and
determine areas vvheny new easements will be required. Right-of-way easement
ownership will be identified with coordination assistance from the city.
2.8 Review Existing and City Proposed Multi-Modal Travel Routes: Obtain and review
information of existing and proposed pedestrian travel routes, which may link to this trail
corridor. These should include roadway sidewalks, bus routes, bike paths, pedestrian
links, etc.
2.8 Review Hydrology information: Obtain and review readily available hydrology reports and
documents previously prepared and provided by the COAJ or obtained by the civil
engineer that address drainage conditions associated with this site.
2.10 Stakeholder Meeting#1 uf3 The goal of this meeting ioto gather information in an open
^bmainstorminQ^ session with the stakeholders ato single meeting or''grouped^ meetings
8
MAG Agreement No. 11 37A-OE
back-to-back during one trip. It is anticipated this meeting would be held at city hall. If
stakeholders are unable to attend in person virtual attendance will be accommodated.
Deliverables
1. DRAFT Base Map: Base Map for review by COAJ and stakeholders.
2. Meeting Notes: Document the Stakeholder Meeting #1 with meeting notes that include
upcoming action items and milestone dates/deliverables, distributed to participants and
identified stakeholders.
3. Data Inventory Memorandum:Summary of the data source and data inventoried for project.
Task 3. Data Analysis
The CONSULTANT will analyze and review the data collected. The Core Team and stakeholders
shall provide input on issues and needs to consider in planning the pedestrian facilities.
3.1 Base Map Update: Review DRAFT Base Map and receive feedback from COAJ, MAG
and stakeholders. Update Base Map.
3.2 Review Proposed Plan(s) Impacts: Review COAJ, MAG, ADOT, Pinal County, utility
companies and private development impacts to the corridor. Summarize in memo and
map.
3.3 Preliminary Path Alignment Alternatives: Prepare initial alternatives for review.
3.4 Preferred Alternative: Based on input from the review meeting a Preferred Alternative
Alignment will be created.
3.5 Review Meeting #2 of 3: Attend a meeting to review the Preliminary Path Alignment
Alternatives. Discuss and Select the Preferred Alignment. If stakeholders are unable to
attend in person virtual attendance will be accommodated.
Deliverables
1. DRAFT Base Map: DRAFT Base Map for review by COAJ, MAG, and stakeholders.
2. Preliminary Path Alignment Alternatives: Preliminary Path Alignment Alternatives'roll plot"
format.
3. Preferred Alternative: Preferred Alternative Path Alignment"roll plot"format.
4. Meeting Notes: Document the Review Meeting #2 with meeting notes that include
upcoming action items and milestone dates/deliverables, distributed to participants and
identified stakeholders.
Task 4. Preliminary Design/Project Assessment Report
The CONSULTANT will prepare a Project Assessment(PA). The PA summarizes the initial
conditions of the project. The CONSULTANT will follow the specific format provided by MAG for
the preparation of this document.The PA will be prepared in a draft format and submitted for
review by MAG and the COAJ. Following their review, a meeting will be scheduled to discuss the
review comments and any clarifications to be incorporated.
4.1 Initial document preparation: Prepare the written document using the format provided by
MAG. Submit the draft document to MAG and the COAJ for review. Portions of this
document will likely require assistance from City Staff. The draft report will document
identification of project goals,existing conditions,desired program,stakeholder and public
input, interagency coordination, alternatives studied, preferred alternative, Sketch up
model perspective graphics of design intent, order of magnitude costs and concept plan
documents.
9
MAG Agreement No. 11 37A-OE
4.2 Submit Draft Document to MAG and COAJ for review.
4.3 Review Meeting #3 of 3: Review with COAJ and MAG results of public and stakeholder
input along with comments prior to finalization of Project Assessment Report.
4.4 Finalize Project Assessment: PA based on the comments received and prepare a final PA
for final review and approval by MAG and the COAJ. The final report will document
identification of project goals, existing conditions, program, stakeholder and public input,
interagency coordination, alternatives studied, preferred alternative.
4.5 Submit Final Project Assessment Report for Review/Approval: The plan sheets, draft
report and support documentation will be organized into a collective submittal package.
These documents will be submitted for review and minor adjustments will be addressed.
The report is anticipated to include the following:
• Introduction
• Background Data
• Project Scope
• Project Development Consideration
• Environmental Requirements (brief description): (Based on Information Provided by
ADOT)
•Species investigation (animals and plants) (ADOT)
•Wetland and Riparian areas (ADOT)
• Flood Plain encroachment (ADOT)
• Section 401/404(ADOT)
• Section 4-f impacts (ADOT)
• Potential contaminants (ADOT)
• Social or economic impacts(ADOT)
• Cultural Resources(ADOT)
• Scenic or Historic Route(ADOT)
• Geotechnical and Drainage requirements(Overview summary)
• Right of Way requirements
• Utility Relocation requirements
•Typical Roadway section
• Estimated Cost(based on MAG Cost Estimate Sheet)
•Vicinity Map
•Typical Sections
• Before Photos and After Renderings
• Schedule
• 15% Plans in 11"X 17•format and electronic copy
Deliverables
1. Draft Project Assessment Report: A draft PA Report (in final report product format) for
review by COAJ, MAG, and stakeholders.
2. Meeting Notes: Document the Review Meeting #3 with meeting notes that include
upcoming action items and milestone dates/deliverables, distributed to participants and
identified stakeholders.
3. Final Project Assessment Report:A final PA Report; one electronic and one camera-ready
copy of the report to the COAJ and MAG Program Manager. The draft report shall be
reviewed, and comments shall be incorporated into the final report.
Task 5. Executive Summary and Regional Significance Report CD of Project Photos
The CONSULTANT will prepare an executive summary of the project. The summary shall include
an aerial map of the area, before and after images, renderings, and a brief description of the
pedestrian/bicycle design assistance project and key recommendations. A primary goal of the
summary shall be to provide an explanation of the regional significance of the project and lessons
learned from this project that could be applied to the other areas of the region to help improve the
10
MAG Agreement No. 11 37A-OE
pedestrian/bicycle environment. The summary shall be reviewed by the MAG Program Manager
and comments shall be incorporated into the draft summary. The draft report shall be reviewed,
and comments shall be incorporated into the final report.
Deliverables
1. Executive Summary and Report of Regional Significance. These reports are in the same
format at the Project Assessment Report but summarized for use in presentations and
review by outside decision makers.
2. Electronic Format Documents:Consultant will prepare and provide, in electronic format,all
project deliverables and pertinent project-related images.
TASK ORDER SCHEDULE
This task order will begin on or about May 15, 2022 and will end on January 30, 2023
Task 1. General Coordination and Project Administration Refine May 15-June 1, 2022
Scope of Services and Schedule
Task 2. Data Collection &Analysis June 15-July 12, 2022
Task 3. Data Analysis June 1 -June 15, 2022
Task 4. Preliminary Design/Project Assessment Report July 1- December 30, 2022
Task 5. Executive Summary and Regional Significance Report December 1, 2022
CID of Project Photos January 30, 2023
TASK ORDER PROJECT TEAM
Jamie Blakeman, PE, PTOE, Principal Traffic Engineer
Dean Chambers, PLA, ASLA, Project Manager
Shelly Sorensen, PE, PTOE, Sr. Traffic Engineer
Marina Stender, PE, PTOE, Sr. Traffic Engineer
Grant Treinen, EIT, Traffic Designer
Tyler Gafke, Traffic Designer
Ivan Fraire, Traffic Designer
Kristen Stevens, EIT, Traffic Designer
AG Agreement No. 1137A-O
Contract No.1137A-0BE
AAPJ-22-DA-001 Multi Use Path-US 60/USBR-90 Apaceokahl,LLC
75,000.00
SSI 4 gT 1.1,, Pa`tsa` imiodT'
Tasks Task2 Task Tasks Tasks
...Race Direct Prxllmnary Esec
Original Coca,and Rota Houdy Rat. : Refine Data Data Cosign/ Summary/S
(2 decimal Scope Collection Analor Project Regional
palms onlyl) Assessment Significance Total Total
tannin Blakeman,PE,PTOE $7692 200 200 200 4.00 lm 11on $ 846 12
Dean Chambers,PLA ASIA 00 12 an am 2600 3100 10.00 13LOO $ 9.2138,00
Shelly Somas..,PE,FTOE smat Qm Om Dm Qm 0.00 QW $
Marina Stood.,,PE PTOE $51 m Om 6 m 8.00 16.00 O.m 30.00 $ 1,100.00
:Grant Treln.n,FIT 53600 :. 400 903 900 42.00 203 64.m $ 3,264.00
Tyler Gafke,Traffic Designer $3350 0m Om Dan 0.00 nos 0.00 $
Ivan Frolm,Traffic Designs $3200 Rm 14.00 16.00 225.00 Dan 155.m $ SA9250
Kristen Stevens,SIT $2900 : (too OCR ..,.ROD ROD 000 Qm $ ,..
Total Task Hours 19m 48.00 m.m 259.00 13.00 398.00
Total Task Corr $1,089,94 $2,04394 $3,077 B4 S 11,72768 S 908.92 $ 18,748.22
Overhead(and/or Fringe)Rate(Audited Rate L70 $ 1,95L73 $3,474.53 $%232.33 $29,93706 5 1,375.16 $31,971,81
Total Lobarsvlth Ovedtead.... S 2,942.57 $5,518.37 $B,31Q17 $31, 74 S 2,28409 S 50.619.93
.Fee( man rate{ I:'S 29426(S 55L84 S...ML02 S 3,166.47 $... 218.41 S S m. .
Original Total labor With Overhead and Fee 2MM3 o7g,22 5 9x4119 $.34 g33.21 49 55 3.93:
.i ,.t s>, ,?7.
Task T.A2 Task Task4 Tasks
Prelim ery Exec
Design/ Summary(:..
Refine Data Data Project Regional
Ralmbuaaable Expanses Scup. Collection Analysis Assessment Significance Total
Coat
Travel ''$ 5: 5:: $
Loral Travel $ ,.$ $
.... $ $ ... $
AlrfamJEaample) ,.S i S $..,. $...... $ $
Lodging and Subsistence{Exempla) j S - S
Local Travel(Example) 5 - g.
Meeting Expenses UN-ale`.... ,.S _...5 5... $.
Video Centers-Expense(Example) 5 - S ,5... 3..: 5..... S
Delivery and Postage JExampiej $ $ $
Mlscelle....Esp..,., 4
Total Pd..Raindrumsebl.Ex
HJ ANT O Roet®nrta6 armd Raiburbks
Task Tesk2 Task Task4 Tasks
Loaded Design/ Summary/....
Hourly Refine Data Data pudect Regional
Rate Scope Collection Analysis :.Assessment:.5lgnifitance Total. Total
Sustainablifty Engineering Gmup,LLC
{SEG)
All F.Uh,PhD PE,LEED AP 5 21000 - 0.m Qm Qm 0.00 0.00 $
Dasem 56mmers,PE,PMP $ 170,00 6.00 4.00 ... 1600 36DO ADI 66.00 S 11,220.0a
EmRe Schmid,PE $ 170OO 0.00 103 2.00 100 0.00..... 6.00 $ ➢omou
:.Steve Counsall. $ 170.00 0.00 0.00 am 0.00 DOD $ -
LuclanElEsmae.. 5 15500 '. 0,00 0.00 0.m moo ....0.m $ -
EdcGerster 5 15500 Q00 DO) Qm am 0.00 S
Scott Odya PE .$ 15500 Qm Qm am Qm QOD $
Tademon Mohammed,MSCE,EFT,GC $ 14000 0.00 4,00 &m 32.00 44.00 S 6,160.00
Marco Aldan 5 95m + 0.00:.:. Qm (Lou 6.50 6.50 5... 517.50..
Ben)ami.K.H.1 5 9500 0.00 Qm Qm QUO .....0.00.$...
Carol Park S 75.00 moo 4.00....... 0.m Qm 4,00 S 300.00
Beth Malve"ll :S 75m Qm 0.00 Qm Qm QW $ -
Lauren Andlno $ 75m 0.m O.W 0.00 Dan Qm S
Total Task Hoorn.:. one 14.00 26.m 75.50 sm 12450
Total loaded labor Cocas 5 2.020,00 S.2,93100 $4,141100 $ 11,557.50 S 69QOD 29317,50 5 19,317.50
Total Subasnoulbud Reimbursable Expenses 5
Su -Rant Flat Fee Only
usbinabR Enloreer! Gm�c :ILC SEG :dotal ease x .m m m S16S7.m m 19337.E
Swtafnability Engl-.d.gGroup,LLC{SEG) : S1,020.00$ L911000 S 4,2MOO 5 21,557.50:5 69QOO S 29317.50�
Tdbl Subwnaokent Costa :Total Costa $i,tl7p.t3q. $i,t�.m : 9g0.m $H3,557.59 4t eQPg.1 $19317,50
Total C. Tank
York Task2 Task Task4 Task
:.Prelimnery Exec
:. Design/ Summary/
Refine Data Data Project Real...I
TOTAL COST SUMMARY Scope Collection Analysis Assessment;.Significance Total
Coat
Totaltabor With erlwodand Fee S 3,236,93 5 6,070.21 S 9,141.19 S 34,931.22 S 2, 49 $55,68193
Total Prima Rolmb.-M.Expenses S - S - S-. 5 $ $
Total Subrnrmulbwt Cose SLOMOD SL m $4,13110) $11.557.50 m $ 1%31750
12