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Home My WebLink About2022 01.18 City Council Regular Agenda CITY'COUNCIL MEETING ROLL CALL Date: 01— 18-2UZ? Work Study Regular Special CITY COUNCIL: Present Ab/excu Present Ab/excu Present Ab/excu MAYOR WILSON ✓ VICE MAYOR RIZZI t� COUNCILMEMBER BIGGS V,- COUNCILMEMBER EVANS ✓ COUNCILMEMBER GREMMEL COUNCILMEMBER NESSER vl� COUNCILMEMBER SCHROEDER TOTAL CITY STAFF: Present Ab/excu Present Ab/excu Present Ab/excu City Manager Bryant Powell ✓ Assistant City Manager Matt Busby 1� City Clerk Jennifer Pena City Attorney Joel Stern V/ Assist to City Manager Anna McCray Public Information Officer Al Bravo / Public Safety Director Tom Kelly Dev Services Director Larry Kirch PW Director Michael Wever Parks& Rec Director Liz Langenbach ED Director Janine Solley Library Director Pam Harrison Finance Director Leslie DeReche HR Director Liz Riley Water District Director Mike Loggins Municipal Judge A. Doug LaSota OTHERS: Deputy City Clerk Senior Planner Sidney Urias Building&Safety Manager Dave Zellner Planning Manager Rudy Esquivias PW Project Engineer Raquel Schatz City Engineer Emile Schmid V , ?6?n-2-e ± MIA I Le.nda>' NFU,-Sh rnrtn r�e,� �1 ��- -` ,0o pi e' zZ t S C,h r�ecler 6 30 8 3S 3�r�eo k. / Cl:4-?m VOTE - ROLL CALL ITEM # 13 0- MEETING OF MOTION BY: SECONDED BY: NOTES: C(1Vl�Y rtc5 ►,�e��(A YES NO ABSTAINED CITY COUNCIL: COUNCILMEMBER NESSER ✓ COUNCILMEMBER GREMMEL ✓ COUNCILMEMBER EVANS ✓ COUNCILMEMBER BIGGS ✓ COUNCILMEMBER SCHROEDER ✓ VICE MAYOR RIZZI ✓ MAYOR WILSON }� TOTAL UNANIMOUS IN FAVOR OPPOSED ABSTAINED TOTAL 7 Vote sheet 2 S:/5—Templates&Forms/Vote Call—City Council VOTE - ROLL CALL ITEM # MEETING OF MOTION BY: SECONDED BY: f)_fsS1,r NOTES: YES NO ABSTAINED CITY COUNCIL: COUNCILMEMBER SCHROEDER f/ COUNCILMEMBER NESSER v COUNCILMEMBER EVANS COUNCILMEMBER GREMMEL VICE MAYOR RIZZI COUNCILMEMBER BIGGS v/ MAYOR WILSON TOTAL UNANIMOUS IN FAVOR OPPOSED ABSTAINED TOTAL Vote sheet 3 5:/5—Templates&Forms/Vote Call—City Council VOTE - ROLL CALL ITEM # MEETING OF I -/ ,g —ZO ZZZ MOTION BY: /('1(1 S SECONDED BY: ZZ( NOTES: UQ&-kW YES NO ABSTAINED CITY COUNCIL: COUNCILMEMBER BIGGS COUNCILMEMBER EVANS V/ VICE MAYOR RIZZI COUNCILMEMBER NESSER COUNCILMEMBER GREMMEL COUNCILMEMBER SCHROEDER MAYOR WILSON TOTAL UNANIMOUS IN FAVOR OPPOSED ABSTAINED TOTAL Vote sheet 4 S:/5—Templates&Forms/Vote Call—City Council P4r�cr ,J City of Apache Junction, Arizona Meeting location: City Council Chambers v * A at City Hall >Y Agenda 300 E.Superstition Blvd Apache Junction,AZ City Council Meeting 85119 apachejunctionaz.gov Ph:(480)982-8002 Tuesday,January 18,2022 7:00 PM City Council Chambers A. CALL TO ORDER B. INVOCATION AND PLEDGE OF ALLEGIANCE C. ROLL CALL D. CONSENT AGENDA The council may, at this time, take single action on any or all items listed as consent agenda items. These may include,but are not limited to, acceptance of agenda, acceptance of minutes, appointments, acceptance of resignations and adoption of certain resolutions and other items which do not require a public hearing. The consent agenda is a timesaving device of which the mayor and city council is to receive documentation on these items from the city manager for their review prior to the meeting. Any member of the council may remove any item from the consent agenda for discussion and cause a separate vote on the matter later in the agenda. 1. 22-017 Consideration of acceptance of agenda. Sponsors: Jennifer Pena 2. 22-018 Consideration of approval of minutes of the regular meeting of December 7th, 2021. Sponsors: Jennifer Pena Attachments: Minutes 3. 21-734 Consideration of award of contract to Viasun Corporation for the construction of curbing along Apache Trail median between Thunderbird Drive and Gold Drive to facilitate roadway drainage and protection to improvements. The work is scheduled to begin in late January, 2022 and extend into February, 2022 via Pinal County Cooperative Job Order Contract No. 175623 in the amount of $158,101.46, plus a 10% contingency for unforeseen change orders in the amount of$15,810.14,for a total project cost not to exceed $173,911.60. Sponsors: Shane Kiesow Attachments: City Council Memo-PWC2019-13C Viasun RS Jan2022 PWC2019-13C Agreement-Viasun City of Apache Junction,Arizona Page 1 Printed on 111=022 City Council Meeting Agenda January 18,2022 4. 22-027 Consideration of award of bid, HFS21-24,to Lincoln Constructors for lowering and raising manholes,water valves and to survey monuments throughout the city, as needed.Two bids were received. Staff requests award of a one-year contract in an amount not to exceed$100,000, with auto-renewals up to five years with a total amount not to exceed $500,000,to Lincoln Constructors for these services. Sponsors: Shane Kiesow Attachments: HFS21-24 Agreement-Lincoln Staff Memo-HFS21-24 Utility Adjustments Award RS 5. 22-032 Consideration for approval of Dutchman Dog Park extension of construction agreement with Scholz Contracting LLC to end on June 1, 2022. Sponsors: Liz Langenbach Attachments: First Amendment Scholz Contracting LLC-CA signature Staff Memo-Scholz Contracting Extension E. AWARDS, PRESENTATIONS AND PROCLAMATIONS Awards,presentations from other organizations,proclamations issued by the mayor, and acknowledgement of distinguished guests and visitors, and staff presentation of receipt of grant or donated funds are permitted at this time. F. REGIONAL INTERGOVERNMENTAL UPDATES The mayor or any member of council may at this time present a brief summary of any regional intergovernmental updates. However, no discussion shall take place on such items except for clarifying comments related to substance, time and location. 6. 22-019 Brief summary of intergovernmental updates from mayor and councilmembers. Sponsors: Chip Wilson G. CITY MANAGER'S REPORT The city manager, members of city staff or those individuals designated by the manager may present information pertinent to items under consideration or information related to the operation of the city. There shall however be no discussion at this time except for clarification inquiries. 7. 22-020 City Manager's Report. Sponsors: Bryant Powell 8. 22-023 Discussion, appreciation, and commendation for retiring Apache Junction Chief Thomas Kelly. Chief Kelly entered his fiftieth year in law enforcement in 2022, fifteen of those with the city of Apache Junction. 9. 22-021 Announcement of current events. Sponsors: Al Bravo City of Apache Junction,Arizona Page 2 Printed on 1112/2022 City Council Meeting Agenda January 18,2022 H. PUBLIC HEARINGS Public hearings required by applicable law shall be conducted by the council and any person shall be given the opportunity to speak.All remarks shall be addressed to the council as a whole and not to any member thereof. Such remarks shall be limited to five(5)minutes unless additional time is granted by the mayor. This time limitation shall not apply to applicants and their agents appearing before the council. I. OLD BUSINESS The council shall consider any business that has been previously considered and which is still unfinished to include those items previously postponed or tabled. No member of the public shall be permitted to speak on these items unless invited to do so by the mayor after first submitting a written request-to-speak form with the city clerk. J. NEW BUSINESS The council shall consider any business not yet considered. No member of the public shall be permitted to speak on these items unless invited to do so by the mayor after first submitting a written request-to-speak form with the city clerk. 10. 21-731 Presentation and discussion of the development fee study update including the land use assumptions, infrastructure improvements plan, preliminary draft fees and project schedule. The city's development fee consultant, Carson Bise,will provide a presentation on development fees and the preparation of an update of the development fee study and implementing ordinance. Sponsors: Larry Kirch Attachments: Development Fee Update Timeline 01-5-22.docx AJ City Council Meeting 01.18.22 11. 21-714 Presentation and discussion on code of conduct, conflicts of interest, open meeting law, parliamentary procedures and public record law by the city attorney. Sponsors: Joel Stern Attachments: CODE OF CONDUCT 2021 CONFLICTS OF INTEREST LAW 2021 OPEN MEETING LAW 2021 PARLIAMENTARY PROCEDURE 2021 PUBLIC RECORD LAW 2021 City of Apache Junction,Arizona Page 3 Printed on 111212022 City Council Meeting Agenda January 18,2022 12. 21-718 Discussion and update on Friends of Apache Junction,AJ Community Development Corporation (AJ CDC), Corporate Sponsorship and a recognition by the mayor and city council of individuals and/or organizations who have made donations to support city activities, programs and projects through the Friends of Apache Junction. Recipients may wish to make comments on their donation. Sponsors: Fox Young Attachments: Jan 2022 Program and resource presentation Jan 2022 Council recognition 13. 21-730 Presentation, discussion and consideration of approval of two contracts with Entellus, Inc., not to exceed$450,000 each for Master Planned Communities Superstition Vistas DU#1 and DU#2 Backbone Infrastructure and Subdivision Improvement Plans Engineering Review - RFQ Project No. 21-01. Sponsors: Larry Kirch Attachments: Eng RFQ 10-7-21.doc FINAL-Apache FY22-25 Development Plan Engineering Revie RFQ Advertisement 3rd party Eng sery Council Memo 1-18-22 DU1 Entellus Contract Final 1-4-22 DU2 Entellus Contract Final 1-4-22 K. COUNCIL DIRECTION TO STAFF This item allows the mayor and city council to direct staff on specifically listed matters. L. SELECTION OF MEETING DATES, TIMES, LOCATIONS, AND PURPOSES 14. 22-022 Executive Session at 6:00 P.M. for Monday, January 31st and Executive Session at 6:00 P.M. for Tuesday, February 1 st in the city council conference room located at 300 E. Superstition Boulevard in Apache Junction,Arizona and other meetings scheduled if necessary. Sponsors: Jennifer Pena City of Apache Junction,Arizona page 4 printed on 1112/2022 City Council Meeting Agenda January 18,2022 M. CALL TO PUBLIC At this time the public has the privilege to address the council with requests, communications, comments or suggestions relating to city business.All speakers must have already submitted a written "Request to Speak"form to the city clerk no later than the conclusion of the city manager's report portion of the agenda. if there is a group speaking on the same item, they should select a spokesperson.All such remarks shall be addressed to the council as a whole and not to any member thereof. The mayor is authorized to ask a speaker to stop speaking and leave the podium or to adjourn the meeting if anyone becomes disorderly, uncivil,makes personal attacks or continues to speak about items that are not within the jurisdiction of the city after being warned such issues are beyond the jurisdiction of the city to act. The council may not answer questions of the speaker, discuss the matter with one another, but may, at the conclusion: 1)respond to criticism by a speaker, 2)ask the city manager to review a matter, 3) ask the city manager to place the matter on a future agenda. Each speaker must approach the podium, speak into the microphone,provide their name and address. There is a three(3)minute time limit per speaker. N. ADJOURNMENT Copies of this agenda and additional information on any of the items listed above may be obtained from the City Clerk's office located at 300 E Superstition Blvd,Apache Junction,AZ 85119, Monday through Thursday from 7:00a-6:00p, excluding holidays. The City of Apache Junction invites and welcomes people of all abilities to use our programs, sites and facilities. Specific requests may be made by contacting the Human Resources Office at(480)474-2617 or TDD(480)983-0095. The Apache Junction City Council may vote to go into Executive Session for legal advice on any item listed on this agenda pursuant to A.R.S. §38-431.03(A)(3);this notice is given pursuant to A.R.S.§ 38-431.02 to the members of the City Council and the public. City of Apache Junction,Arizona Page 5 Printed on 111212022 CITY OF APACHE JUNCTION Mayor's Script Tuesday, January 18, 2022 A. CALL TO ORDER I would Like to call this City�of Apache Junction Council Meet_ingJto porder] B. INVOCATION AND PLEDGE OF ALLEGIANCE Lhe. nvocation will be•led by Vice Mayor Rizzi &the pledge by Councilmemberf C. ROLL CALL Roll'Call D. CONSENTAGENDA As a-rem.isnder-All.items;underthe_ConsentAgenda_w.ill-be approved-with one motion..-lf.a councilmember wishes.to remove an item for further discussion, the re nest will be made _ :: ._.._. .__ <. _ .. -- _ _ _ _ _ _ _ �ast prior to approving the consent agenda and wi I l be'moved to New Business 1. Consideration of acceptance of agenda. 2. Consideration of approval of minutes of the regular meeting of December 7, 2021. 3. Consideration of award of contract to Viasun Corp. not to exceed 173,911.60. 4. Consideration of award of bid to Lincoln constructors, not to exceed $500,000. 5. Consideration of approving extension of construction agreement with Scholz Contracting to end on June 1, 2022. Do Lhave a motion on the consent agenda?j wait for the motion and the 2nd FRoll Call E. AWARDS, PRESENTATIONS AND PROCLAMATIONS—(None:for tonight"s:meeting)` F. REGIONAL INTERGOVERNMENTAL UPDATES 6. Regional intergovernmental meeting�updatesjfrom Council: G. CITY MANAGER'S REPORT 7 City-Manager's.Report Bryant to report` 8. ;Award recognition in honor;of Police Chief Thomas Kelley Bryant-to report: 9. A►nnouncement of Current.Events., Aldo report n H. PUBLIC HEARINGS I. OLD BUSINESS—We have.-no old business at this time, J. NEW BUSINESS ITIT M 1#Q Presentation and update from staff on the-develop ment fee*study including the land use assumptions, preli_minary draft fees--and-other related matters Larry to report Any discussion among th^e council_?; council can discuss No Motion :just a discussion presentation item. ITEM:#11 Presentation and'discusslon on Code of Con"duct; Conflicts:of interest, open—meeting law; parliamentary procedures and pb6krre`cord Joel to report Any discussion among the council?' council can discuss L-_..- _L _. ....-.. No:Motion--just a;discussion presentation item'. ITEM #12 Discussion.and,update on Friends of Apache.Junction, AJ 'Community Development Corporation (AJ CDC), COFporate Sponsorship Fox Young to report Any discussion among the council?; council can discuss No Motion =:just a discussion;presentation .item. Item #13 Presentation, d'iscussionand consideration of approval oftwo contracts for Master Planned Communities Superstition Vistas Development Unit#1 and^Development Unit#2 Larry to report" Any discussion among the council? Do f have a motion? RoIl:Call K. COUNCIL DIRECTION TO STAFF- IN ON L. SELECTION OF MEETING DATES, TIMES, LOCATIONS AND PURPOSES 14. Executive Session at 6:00 P.M. for Monday, January 315t, an Executive Session at 6:00 P.M. for Tuesday, February 1, and a Special meeting at 7:00 P.M. for Monday January 31, 2022. Do I;.have a-motion on the next meeting_dates?a REMIT, ,Roll Call M. CALL TO PUBLIC I would like to remind everyone that the Call to the Public is a courtesy and not required by law.. It is..a time for the public to_express requests, .communications; comments_and suggestions! — Request.to speak forms must be completed and handed to the city clerk.before the end ofj the city manager's report! Aft issues shall_be preserted in a_professional manner without.personal attacks; Under the open meeting.lawthe'council cannot engage in discussion on the-issues presented but may respond to criticism and may direct staff to follow up with the speaker directly — I nd/or place this matter on_a future agenda for council discussion: There_is athreeminute limit for each_speakeri •ublic c n speak (3 minutes) Does council`have any requests of_staff to follow up on? N. ADJOURNMENT— I -adjourn this meeting; Click or tap to enter a date. Council Motions for Tuesday, January 18, 2022 Consent Agenda 1te,ms Nos, 1-0 I MOVE THAT the consent agenda be accepted and approved as presented. ITEM NO. 1:3 I MOVE THAT the two contracts with Entellus, Inc. for Master Planned Communities Superstition Vistas Development Unit #1 and Development Unit #2 for backbone infrastructure and subdivision improvement plans engineering review per RFQ Project No. 21-01, each contract not to exceed $450,000 BE: ( approved) or (denied) ITEM NO. 1 I MOVE THAT an executive session at 6:00 p.m. for Monday, January 31 st, and Tuesday, February 1 at 6:00 P.M., and a special meeting for Monday, January 31, 2022 at 7:00 pm be held in the city council-conference room and city council chambers, 300 E. Superstition Boulevard, Apache Junction, Arizona, respectively and other meetings scheduled if necessary. Date: CITY OF APACHE JUNCTION REQUEST TO SPEAK FORM Please fill out completely and return to the City Clerk PRIOR to the conclusion of the City Manager's Report portion of the agenda. would like to speak on Agenda Item #: I would like to speak on a Non-Agenda matter regarding: �-� �,►��- �/.tea. Do you wish to speak before Council.on this item? Yes-1 No Only If Necessary I am in favor of the proposed Item. I am opposed to the proposed Item. S�s0->� G O ( e- ' he f First Name Last Name (PRINT) Address. City Zip Code GG - SI G 1,2-1 e oC-) Se _ fc-t,r-- Telephone — Ema I address This information will be used by staff for follow-up, if necessary. Speakers shall make comments directly to the Mayor and City Council when called up to speak at the podium. Note: Call to the Public comments have a three minute limit and Public Hearing comments have a five minute limit. Consent for Minor to be Audio and/or Video Recorded: I, , as the parent/guardian of (minor(s)), a minor(s), agree to allow said minor(s) to appear and/or participate in the City.of Apache Junction City Council Meeting. I further understand that this activity may be audio and/or video recorded and I hereby consent to the minor being audio and/or video recorded during his/her participation with the likelihood that their image will appear on cable TV and the internet video stream showing their participation. A.R.S.§1-602 (A)(9)_ Signature of Parent/Guardian Date 08/26/2019 Date: 0 "O?GZ I CITY OF APACHE JUNCTION REQUEST TO SPEAK FORM Please fill out completely and return to the City Clerk PRIOR to the conclusion of the City Manager's Report portion of the agenda. would like to speak on Agenda Item #: r I would like to speak on a Non-Agenda matter regarding: C, Do you wish to speak before Council.on this item? Yes No Only If Necessary I am in favor of the proposed Item. 1 am opposed to the proposed Item. First N e Last Name (PRINT) Address City Zip Code Telephone — Email address This information will be .used by staff for follow-up, if necessary. Speakers shall make comments directly to the Mayor and City Council when called up to speak at the podium. Note: Call to the Public comments have a three minute limit and Public Hearing comments have a five minute limit: Consent for Minor to be Audio and/or Video Recorded: I, , as the parent/guardian of (minor(s)), a minor(s), agree to allow said minor(s) to appear and/or participate in the City of Apache Junction City Council Meeting. I further understand that this activity may be audio and/or video recorded and I hereby consent to the minor being audio and/or video recorded during his/her participation with the likelihood that their image will appear on cable TV and the internet video stream showing their participation. A.R.S.§1-602 (A)(9)_ Signature of Parent/Guardian Date 08/26/2019 Date: °oPZ� CITY OF APACHE JUNCTION REQUEST TO SPEAK FORM Please fill out completely and return to the City Clerk PRIOR to the conclusion of the City Manager's Report portion of the agenda. I would like to speak on Agenda Item #: I would like to speak on a Non-Agenda matter regarding: Do you wish to speak before Council.on this item? Yes V No Only If Necessary am in favor of the proposed Item. I am opposed to the proposed Item. �I,,Onm— &,,-r- First Name Last Name (PRINT) r� 75,� UJ , Vl' fn IIA 1 S � 0 1 Address City Zip Code Telephone Email address This information will be used by staff for follow-up, if necessary. Speakers shall make comments directly to the.Mayor and City Council when called up to speak at the podium. Note: Call to the Public comments have a three minute limit and Public Hearing comments have a five minute limit. Consent for Minor to be Audio and/or Video Recorded: I, , as the parent/guardian of (minor(s)), a minor(s), agree to allow said minor(s) to appear and/or participate in the City of Apache Junction City Council Meeting. I further understand that this activity may be audio and/or video recorded and I hereby consent to the minor being audio and/or video recorded during his/her participation with the _likelihood that their image will appear on cable TV and the internet video stream showing their participation. A.R.S.§1-602 (A)(9)_ Signature of ParintItuardian Date 08/26/2019 Date: CITY OF APACHE JUNCTION REQUEST TO SPEAK FORM Please fill out completely and return to the City Clerk PRIOR to the conclusion of the City Manager's Report portion of the agenda. I would like to speak on Agenda Item #: � �� 1 �' a I would like to speak on a Non-Agenda matter regarding: � N� 1�� (&1 l� M Do you wish to speak before Council,on this item? Yes No Only If Necessary I am in favor of the proposed Item. I am opposed to the proposed Item. First Name Last Name (PRINT) �V" �o Address City Zip Code Telephone — Email address This information will be used by staff for follow-up, if necessary. Speakers shall make comments directly to the Mayor and City Council when called up to speak at the podium. Note: Call to the Public comments have a three minute limit and Public Hearing comments have a five minute limit. Consent for Minor to be Audio and/or Video Recorded: I, , as the parent/guardian of (minor(s)), a minor(s), agree to allow said minor(s) to appear and/or participate in the City of Apache Junction City Council Meeting. I further understand that this activity may be audio and/or video recorded and I hereby consent to the minor being audio and/or video recorded during his/her participation with the likelihood that their image will appear on cable TV and the internet video stream showing their participation. A.R.S.§1-602 (A)(9)_ Signature of Parent/Guardian Date 08/26/2019